Canon MF8580Cdw User Manual

Displayed below is the user manual for MF8580Cdw by Canon which is a product in the Multifunctionals category. This manual has pages.

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Important Safety Instructions 9

Installation 10

Power Supply 12

Handling 13

Maintenance and Inspections 15

Consumables 16

Setting Up the Machine 18

Checking Supplied Accessories 20

Removing Packing Materials 23

Preparing Toner Cartridges 26

Loading Paper 28

Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 30

Connecting the Power Cord 32

Turning ON the Power and Configuring Initial Settings 33

Connecting to a Computer 36

Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only) 38

Connecting via Wired LAN 40

Connecting via USB 42

Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 43

Deciding Which Fax Receive Mode to Use 44

Registering the Fax Number and Unit Name 45

Selecting the Receive Mode 47

Connecting the Telephone Line 49

Basic Operations 51

Parts and Their Functions 53

Front Side 54

Back Side 56

Interior 57

Manual Feed Slot 58

Paper Drawer 59

Operation Panel 60

Shortcut Keys 63

Display 64

Logging on to the Machine 67

Placing Documents 68

Loading Paper 71

Loading Paper in the Paper Drawer 74

Loading Paper in the Manual Feed Slot 77

Loading Envelopes 80

Loading Preprinted Paper 82

Specifying Paper Size and Type 84

Specifying Paper Size and Type in the Paper Drawer 85

Specifying Paper Size and Type in the Manual Feed Slot 86

Registering Default Paper Settings for the Manual Feed Slot 88

Registering a Custom Paper Size 90

Using the Operation Panel 93

Entering Text 95

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 97

Registering Destinations in the Address Book 98

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Registering Destinations for Favorites 100

Registering Multiple Destinations for Group Dial 102

Adjusting the Volume 104

Entering Sleep Mode 105

Setting Auto Shutdown Time (MF8540Cdn / MF8230Cn Only) 107

Copying 108

Basic Copy Operations 109

Selecting Copy Paper 111

Canceling Copies 112

Various Copy Settings 114

Enlarging or Reducing 115

Selecting Document Type 116

Adjusting Density 117

Adjusting Color Balance 119

Adjusting Sharpness 120

2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 121

Copying Multiple Documents onto One Sheet (2 on 1/4 on 1) 123

Using the [Paper Save Copy] Key 124

Copying Both Sides of an ID Card onto One Page 125

Erasing Dark Borders and Frame Lines (Erase Frame) 126

Collating Copies by Page 127

Configuring Copy Settings to Your Needs 128

Changing Default Settings 129

Registering Frequently Used Copy Settings 130

Faxing 131

Sending Faxes 133

Canceling Sending Faxes 136

Various Fax Settings 137

Adjusting Resolution 138

Adjusting Density 139

Adjusting Sharpness 140

Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 141

Specifying Destinations for Faxes 142

Specifying with Numeric Keys (Fax) 143

Specifying from Address Book (Fax) 145

Specifying Previously Used Destinations (Fax) 149

Specifying Destinations in an LDAP Server (Fax) 150

Changing Default Settings 153

Receiving Faxes 154

Sending and Receiving Faxes According to Your Purposes 157

Making a Call before Sending Faxes (Manual Sending) 158

Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast) 159

Storing Received Faxes into Memory (Memory Reception) 160

Forwarding Received Faxes 163

Selecting a Document to Forward 164

Forwarding All the Received Documents Automatically 165

Receiving Fax Information Services 168

Checking Status and Log for Sent and Received Documents 170

Sending Faxes from Your Computer (PC Fax) 172

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Sending PC Faxes 173

Attaching Cover Sheets to PC Faxes 175

Using Address Book 178

Registering Destinations 179

Using Registered Destinations 182

Importing/Exporting Address Book Data 184

Using the Machine as a Printer 189

Printing from a Computer 190

Printing a Document 191

Canceling Prints 193

Checking the Printing Status and Log 195

Various Print Settings 197

Enlarging or Reducing 198

Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 200

Collating Printouts by Page 202

Printing Multiple Pages onto One Sheet 203

Printing Posters 204

Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 205

Printing Borders 207

Printing Dates and Page Numbers 208

Printing Watermarks 209

Setting Color Mode 211

Specifying Paper Source 213

Selecting Document Type 215

Saving Toner 216

Combining and Printing Multiple Documents 217

Configuring Printer Settings on the Machine 220

Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw / MF8550Cdn / MF8540Cdn

Only) 221

Preparing for Using Secure Print 222

Printing via Secure Print 223

Configuring Print Settings to Your Needs 227

Registering Combinations of Frequently Used Print Settings 228

Changing Default Settings 230

Printing from USB Memory (USB Print) 231

Changing Default USB Print Settings 238

Using Google Cloud Print 239

Preparing for Using Google Cloud Print 240

Printing with Google Cloud Print 243

Using AirPrint 244

Using the Machine as a Scanner 249

Preparing to Use the Machine as a Scanner 250

Scanning from the Machine 251

Scanning Using the [Scan > PC] Key 254

Scanning from a Computer 257

Scanning Using MF Toolbox 258

Configuring Scan Settings in MF Toolbox 263

Scanning Using an Application 268

Configuring Scan Settings in ScanGear MF 270

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Configuring Scan Settings in Simple Mode 271

Configuring Scan Settings in Advanced Mode 273

Convenient Scanning with a Machine-Based Operation 284

Scanning Documents Directly to USB Memory 285

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn

Only) 288

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 292

Canceling Sending Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn

Only) 294

Specifying Detailed Settings 295

Specifying a Scanning Size 296

Selecting a File Format 297

Adjusting Density 299

Specifying Orientation of Your Document 300

Selecting Document Type 301

Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 302

Adjusting Sharpness 303

Adjusting Balance between File Size and Image Quality 304

Setting Gamma Values 305

Specifying Destinations (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 306

Specifying with Numeric Keys (E-mail) 307

Specifying from Address Book 308

Specifying Previously Used Destinations 312

Specifying Destinations in an LDAP Server (E-mail) 313

Changing Default Settings 316

Checking Log for Sent Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn

Only) 318

Network 319

Connecting to a Network 320

Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only) 322

Connecting to a Wired LAN 323

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) 324

Setting Up Connection Using WPS Push Button Mode 326

Setting Up Connection Using WPS PIN Code Mode 328

Setting Up Connection by Selecting a Wireless Router 330

Setting Up Connection by Specifying Detailed Settings 333

Checking the SSID and Network Key 336

Setting IP Addresses 338

Setting IPv4 Address 339

Setting IPv6 Addresses 342

Viewing Network Settings 345

Configuring the Machine for Printing or Faxing from a Computer 347

Configuring Printing Protocols and WSD Functions 348

Configuring Printer Ports 351

Setting Up Print Server 354

Configuring the Machine for Scanning to E-mail or Shared Folders (MF8580Cdw / MF8550Cdn /

MF8540Cdn Only) 357

Configuring the Machine for Scanning to E-mail 358

Configuring Basic E-mail Settings 359

Configuring Advanced E-mail Settings 362

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Configuring the Machine for Scanning to Shared Folders 365

Setting a Shared Folder as a Save Location 366

Configuring the Machine for Your Network Environment 370

Configuring Ethernet Settings 371

Changing the Maximum Transmission Unit 373

Setting a Wait Time for Connecting to a Network 374

Configuring DNS 375

Configuring SMB 379

Configuring WINS 381

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 383

Configuring SNTP 386

Monitoring and Controlling the Machine with SNMP 388

Configuring SLP Communication with imageWARE 393

Security 396

Protecting the Machine from Unauthorized Access 397

Setting Access Privileges 398

Setting the System Manager ID 399

Setting the Department ID Management 401

Restricting Communication by Using Firewalls 407

Specifying IP Addresses for Firewall Rules 408

Specifying MAC Addresses for Firewall Rules 411

Changing Port Numbers 414

Setting a Proxy 415

Restricting the Machine's Functions 417

Restricting Access to Address Book and Sending Functions (MF8580Cdw / MF8550Cdn /

MF8540Cdn / MF8280Cw Only) 418

Setting a PIN for Address Book 419

Limiting Available Destinations 420

Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 421

Disabling Use of Previously Used Destinations 422

Checking Destinations before Sending Documents 423

Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 425

Restricting USB Functions 426

Disabling HTTP Communication 428

Disabling Remote UI 429

Implementing Robust Security Features 430

Enabling SSL Encrypted Communication for the Remote UI 431

Configuring IPSec Settings 434

Configuring IEEE 802.1X Authentication 441

Configuring Settings for Key Pairs and Digital Certificates 445

Generating Key Pairs 446

Using CA-issued Key Pairs and Digital Certificates 448

Verifying Key Pairs and Digital Certificates 451

Using Remote UI 453

Starting Remote UI 454

Remote UI Screens 456

Managing Documents and Checking the Machine Status 459

Setting Up Menu Options from Remote UI 462

Saving/Loading Registered Data 464

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Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 465

Saving/Loading Settings 468

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw

Only) 472

Setting Menu List 474

Network Settings 475

Preferences 482

Timer Settings 487

Common Settings 491

Copy Settings 494

Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 496

Scan Settings 503

Memory Media Print Settings 507

Printer Settings 510

Adjustment/Maintenance 528

System Management Settings 532

Initialize Menu 542

Troubleshooting 543

Clearing Jams 544

When an Error Message Appears 552

When an Error Code Appears 564

Common Problems 571

Installation/Settings Problems 572

Copying Problems 575

Printing Problems 576

Faxing/Telephone Problems (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 577

When You Cannot Print Properly 578

Printing Results Are Not Satisfactory 579

Paper Creases or Curls 582

Paper Is Fed Incorrectly 583

When a Problem Cannot Be Solved 584

Maintenance 585

Cleaning the Machine 586

Exterior 587

Platen Glass 588

Feeder 589

Fixing Unit 590

Transfer Belt 591

Replacing Toner Cartridges 592

How to Replace Toner Cartridges 594

About Replacement Toner Cartridges 596

Relocating the Machine 597

Maintaining and Improving Print Quality 599

Correcting the Gradation 600

Correcting "Print Color Mismatch" 604

Adjusting Values for Text Color Reproducibility in Color Documents 605

Printing Reports and Lists 606

TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 607

Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 609

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RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 610

Department ID Management Report 611

Address Book List (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 612

User Data List/System Manager Data List 613

IPSec Policy List 614

PCL Font List (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 615

Viewing the Counter Value 616

Initializing Settings 617

Initializing Menu 618

Initializing Key and Certificate 619

Initializing Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only) 620

Initializing System Management Settings 621

Appendix 622

Feature Highlights 623

Going Green and Saving Money 624

Improving Efficiency 626

Going Digital 628

So Much More 630

Specifications 632

Machine Specifications 633

Paper Drawer Specifications (Optional)(MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 635

Wireless LAN Specifications (MF8580Cdw / MF8280Cw Only) 636

Document Type 637

Scan Area 638

Paper 639

Copy Specifications 642

Fax Specifications (MF8580Cdw / MF8550Cdn / MF8280Cw Only) 643

Scanner Specifications 644

Printer Specifications 645

Specifications for E-mail Sending (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 646

Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) 647

Using e-Manual 648

Installing e-Manual 649

Uninstalling e-Manual 654

Screen Layout of e-Manual 657

Viewing e-Manual 662

Others 664

Basic Windows Operations 665

Notice 670

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0ALJ-000

Important Safety Instructions

The content described in this chapter is for the prevention of damage to property and injury to users of the machine and others. Before

using this machine, read this chapter and follow the instructions to properly use this machine. Do not perform any operations not

described in this manual. Canon will not be responsible for any damages resulting from use not described in this manual, improper use,

or repair/changes not performed by Canon or a third party authorized by Canon.

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0ALJ-001

Installation

To use this machine safely and comfortably, carefully read the following precautions and install the machine in an appropriate location.

Do not install in a location that may result in a fire or electrical shock

A location where the ventilation slots are blocked

(too close to walls, beds, rugs, or similar objects)

A damp or dusty location

A location exposed to direct sunlight or outdoors

A location subject to high temperatures

A location exposed to open flames

Near alcohol, paint thinners or other flammable substances

Other warnings

Do not connect unapproved cables to this machine. Doing so may result in a fire or electrical shock.

Do not place necklaces and other metal objects or containers filled with liquid on the machine. If foreign substances come in

contact with electrical parts inside the machine, it may result in a fire or electrical shock.

When installing and removing the optional accessories, be sure to turn OFF the power, unplug the power plug, and then

disconnect all the interface cables and power cord from the machine. Otherwise, the power cord or interface cables may be

damaged, resulting in a fire or electrical shock.

Do not use near any medical equipment. Radiowaves emitted from this machine may interfere with medical equipment, which

may cause a malfunction and result in serious accidents.

If any foreign substance falls into this machine, unplug the power plug from the AC power outlet and contact your local

authorized Canon dealer.

Do not install in the following locations

The machine may drop or fall, resulting in injury.

Unstable location

Location exposed to vibrations

Other cautions

When carrying this machine, follow the instructions in this manual. If carried improperly, it may fall, resulting in injury.

When installing this machine, be careful not to get your hands caught between the machine and the floor or walls, or between

the paper drawers. Doing so may result in injury.

IMPORTANT

Do not install in the following locations that may result in damage

A location subject to dramatic changes in temperature or humidity

A location near equipment that generates magnetic or electromagnetic waves

A laboratory or location where chemical reactions occur

A location exposed to corrosive or toxic gases

A location that may warp from the weight of the machine or where the machine is

liable to sink (a carpet, etc.)

Avoid poorly ventilated locations

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This machine generates a slight amount of ozone, etc. during normal use. Although sensitivity to ozone, etc. may vary, this

amount is not harmful. Ozone, etc. may be more noticeable during extended use or long production runs, especially in poorly

ventilated rooms. It is recommended that the room where the machine operates be appropriately ventilated to maintain a

comfortable working environment.

Do not install in a location where condensation occurs

In the following cases, water droplets (condensation) may form inside this machine which may result in paper jams and poor print

quality, or damage. Let the machine adjust to the ambient temperature and humidity for at least two hours before use.

When the room where the machine is installed is heated rapidly

When the machine is moved from a cool or dry location to a hot or humid location

When using wireless LAN (MF8580Cdw / MF8280Cw only)

Set the machine at a distance of 50 m or less from the wireless LAN router.

Do not set machine in a location where any object blocks communication. The signal may be degraded when passing through

walls or floors.

Keep the machine as far as possible from digital cordless phones, microwave ovens, or other equipment that emit radio waves.

In altitudes of 3,000 m or above sea level

Machines with a hard disk may not operate properly when used at high altitudes of about 3,000 meters above sea level, or

higher.

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0ALJ-002

Power Supply

This machine is compatible with voltages of 220 to 240 V, and electrical frequency of 50/60 Hz.

Use only a power supply that meets the specified voltage requirements. Failure to do so may result in a fire or electrical shock.

Do not use power cords other than the one provided, as this may result in a fire or electrical shock.

Do not modify, pull, forcibly bend, or perform any other act that may damage the power cord. Do not place heavy objects on

the power cord. Damaging the power cord may result in a fire or electrical shock.

Do not plug in or unplug the power plug with wet hands, as this may result in an electrical shock.

Do not use extension cords or multi-plug power strips with the machine. Doing so may result in a fire or electrical shock.

Do not wrap the power cord or tie it in a knot, as this may result in a fire or electrical shock.

Insert the power plug completely into the AC power outlet. Failure to do so may result in a fire or electrical shock.

Remove the power plug completely from the AC power outlet during a thunder storm. Failure to do so may result in a fire,

electrical shock, or damage to the machine.

Do not obstruct the power outlet where this machine is connected, so that you can unplug the power cord easily in an emergency.

IMPORTANT

When connecting power

Do not connect the machine to an uninterruptible power source.

If plugging this machine into an AC power outlet with multiple sockets, do not use the remaining sockets to connect other

devices.

Do not connect the power cord into the auxiliary outlet on a computer.

Other precautions

Electrical noise may cause this machine to malfunction or lose data.

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0ALJ-003

Handling

Immediately unplug the power plug from the AC power outlet and contact an authorized

Canon dealer if the machine makes an unusual noise, emits an unusual smell, or emits

smoke or excessive heat. Continued use may result in a fire or electrical shock.

Do not disassemble or modify this machine. There are high-voltage and high-

temperature components inside the machine which may result in a fire or electrical

shock.

Place the machine where children will not come in contact with the power cord and other cables or internal and electrical

parts. Failure to do so may result in unexpected accidents.

Do not use flammable sprays near this machine. If flammable substances come into contact with electrical parts inside this

machine, it may result in a fire or electrical shock.

When moving this machine, be sure to turn OFF the power of this machine and your computer, and then unplug the power

plug and interface cables. Failure to do so may damage the power cord or interface cables, resulting in a fire or electrical

shock.

When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet, do not touch the metal

part of the connector, as this may result in an electrical shock.

If you are using a cardiac pacemaker

This machine generates a low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from

this machine and consult your physician immediately.

Do not place heavy objects on this machine as they may fall, resulting in injury.

For your safety, please unplug the power cord if the machine will not be used for a long period of time.

Use caution when opening and closing covers to avoid injury to your hands.

Keep hands and clothing away from the rollers in the output area. If the rollers catch your hands or clothing, this may result

in personal injury.

The inside of the machine and the output slot are very hot during and immediately after use. Avoid contact with these areas to

prevent burns. Also, printed paper may be hot immediately after being output, so use caution when handling it. Failure to do

so may result in burns.

MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn

When copying with a thick book placed on the platen glass, do not press the feeder forcefully. Doing so may damage the

platen glass and result in injury.

Be careful not to drop a heavy object, such as a dictionary, on the platen glass. Doing so may damage the platen glass and

result in injury.

Do not carry the machine with the paper drawers or the optional paper drawer

installed. Otherwise, the paper drawer may fall and result in injury.

Laser beam

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This machine is classified as a Class 1 Laser Product under IEC 60825-1: 2007, EN60825-1: 2007. The laser beam can be harmful

to the human body. The laser beam is confined in the laser scanner unit by a cover, so there is no danger of the laser beam

escaping during normal machine operation. Read the following remarks and instructions for safety.

Never open covers other than those indicated in this manual.

Do not remove the caution label attached to the cover of the laser scanner unit.

If you operate the machine in manners other than the control, adjustment, and operating

procedures prescribed in this manual, this may result in hazardous radiation exposure.

If the laser beam should escape and enter your eyes, exposure may cause damage to

your eyes.

IMPORTANT

When transporting the machine

To prevent damage to the machine during transport, perform the following.

Remove the toner cartridges.

Securely pack the machine in the original box with packing materials.

Other precautions

Follow the instructions in the caution label attached to this machine.

Avoid shaking or applying shock to this machine.

Do not forcibly open and close doors, covers, and other parts. Doing so may result in damage to the machine.

Do not touch the toner cartridge contacts ( ). Doing so may result in damage to the machine.

To prevent a paper jam, do not turn OFF the power, open/close the operation panel area or covers, and load/unload the paper

when printing.

Use a telephone cable with a length of 3 m or less.

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0ALJ-004

Maintenance and Inspections

Clean this machine periodically. If dust accumulates, the machine may not operate properly. When cleaning, be sure to observe the

following. If a problem occurs during operation, see Troubleshooting. If the problem cannot be resolved or you feel the machine

requires an inspection, see When a Problem Cannot Be Solved.

Before cleaning, turn OFF the power and unplug the power plug from the AC power outlet. Failure to do so may result in a fire

or electrical shock.

Unplug the power plug periodically and clean with a dry cloth to remove dust and grime. Accumulated dust may absorb

humidity in the air and may result in a fire if it comes into contact with electricity.

Use a damp, well wrung-out cloth to clean the machine. Dampen cleaning cloths with water only. Do not use alcohol,

benzenes, paint thinners, or other flammable substances. Do not use tissue paper or paper towels. If these substances come

into contact with electrical parts inside the machine, they may generate static electricity or result in a fire or electrical shock.

Check the power cord and plug periodically for damage. Check the machine for rust, dents, scratches, cracks, or excessive

heat generation. Use of poorly-maintained equipment may result in a fire or electrical shock.

The inside of the machine has high-temperature and high-voltage components. Touching these components may result in

burns. Do not touch any part of the machine that is not indicated in the manual.

When loading paper or removing jammed documents or paper, be careful not to cut your hands with the edges of the paper.

IMPORTANT

When removing jammed paper or replacing toner cartridges, be careful not to get any toner on your hands or clothing. If toner

gets on your hands or clothing, wash them immediately with cold water.

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0ALJ-005

Consumables

Do not dispose of used toner cartridges in open flames. Also, do not store toner cartridges or paper in a location exposed to

open flames. This may cause the toner to ignite, and result in burns or fire.

If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid inhaling any toner

dust. Do not use a vacuum cleaner that is not equipped with safety measures to prevent dust explosions to clean up loose

toner. Doing so may cause damage to the vacuum cleaner or result in a dust explosion due to static discharge.

Use caution not to inhale any toner. If you should inhale toner, consult a physician immediately.

Use caution so that toner does not get into your eyes or mouth. If toner should get into your eyes or mouth, immediately

wash with cold water and consult a physician.

Use caution so that toner does not come into contact with your skin. If it should, wash with soap and cold water. If there is

any irritation on your skin, consult a physician immediately.

Keep the toner cartridges and other consumables out of the reach of small children. If toner is ingested, consult a physician or

poison control center immediately.

Do not disassemble or modify the toner cartridge. Doing so may cause the toner to scatter.

Remove the sealing tape of the toner cartridge completely without using excessive force. Doing otherwise may cause the toner

to scatter.

IMPORTANT

Handling the toner cartridge

Be sure to hold the toner cartridge using the handle and do not touch the drum surface. ( ).

Do not touch the toner cartridge memory ( ) or the electrical contacts ( ).

Do not scratch the drum surface ( ) or expose it to light.

Do not remove the toner cartridge from this machine or from the protective bag unnecessarily.

Storing the toner cartridge

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Store in the following environment to ensure safe and satisfactory use.

Storage temperature range: 0 to 35°C

Storage humidity range: 35 to 85% RH (relative humidity/no condensation)

Store without opening until the toner cartridge is to be used.

When removing the toner cartridge from this machine for storage, attach the protective cover for the drum, and then place

the removed toner cartridge into the original protective bag or wrap it with a thick cloth.

When storing the toner cartridge, do not store it upright or upside down. The toner will solidify and may not return to its

original condition even if it is shaken.

Even within the storable humidity range, water droplets (condensation) may develop inside the toner cartridge if there is a difference of temperature

inside and outside the toner cartridge. Condensation will adversely affect the print quality of toner cartridges.

Do not store the toner cartridge in the following locations

Locations exposed to open flames

Locations exposed to direct sunlight or bright light for five minutes or more

Locations exposed to excessive salty air

Locations where there are corrosive gases (i.e. aerosol sprays and ammonia)

Locations subject to high temperature and high humidity

Locations subject to dramatic changes in temperature and humidity where condensation may easily occur

Locations with a large amount of dust

Locations within the reach of children

Be careful of counterfeit toner cartridges

Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may

result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by

the use of counterfeit toner cartridge.

For more information, see http://www.canon.com/counterfeit.

Availability period of repairing parts and toner cartridges

The repairing parts and toner cartridges for the machine will be available for at least seven (7) years after production of this

machine model has been discontinued.

Toner cartridge packing materials

Save the protective bag for the toner cartridge and protective cover for the drum. They are required when transporting this

machine.

The packing materials may be changed in form or placement, or may be added or removed without notice.

Dispose of the removed sealing tape according to local regulations.

When disposing of a used toner cartridge

Attach the protective cover for the drum, place the toner container into its protective bag to prevent the toner from scattering,

and then dispose of the toner cartridge according to local regulations.

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0ALJ-006

Setting Up the Machine

Follow steps 1 to 9 described below to set up the machine. For more information about a particular step, click on the link to go to the

corresponding section.

Step 1 Checking Supplied Accessories

Step 2 Removing Packing Materials

Step 3 Preparing Toner Cartridges

Step 4 Loading Paper

Step 5 Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Step 6 Connecting the Power Cord

Step 7 Turning ON the Power and Configuring Initial Settings

Step 8 Connecting to a Computer

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Step 9 Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

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Checking Supplied Accessories

If an item is missing or damaged, contact our Canon Authorized Service Facilities or the Canon Customer Care Center.

The machine Toner cartridge(s) Power cord

Getting Started Shortcut key label

MF8580Cdw / MF8550Cdn / MF8540Cdn Only

User Software CD-ROM Multi-lingual User Manual CD

MF8580Cdw / MF8550Cdn / MF8280Cw Only

Telephone cable Handset cable clamps

MF8580Cdw / MF8280Cw Only

Wireless LAN Setting Guide

MF8280Cw / MF8230Cn Only

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User Software CD-ROM Multi-lingual User Manual CD

NOTE

The included items may vary depending on your country or region.

The machine does not come with a USB cable, LAN cable, or router. Have them ready as necessary.

Make sure that the USB cable you use has the following mark.

Supplied Toner Cartridges

The average yields of the toner cartridges that come with the machine are shown in the table below.

The average yield is based on "ISO/IEC 19798" (the global standard related to "Method for the determination of toner cartridge yield for

color printers and multi-function devices that contain printer components" issued by ISO [International Organization for Standardization])

when printing A4 size paper with the default print density setting.

MF8580Cdw / MF8550Cdn / MF8540Cdn

Canon Genuine Toner Cartridge Average yield of toner cartridge

Canon Cartridge 718 Black Starter 1,200 sheets

Canon Cartridge 718 Yellow Starter

Canon Cartridge 718 Magenta Starter

Canon Cartridge 718 Cyan Starter

Composite Y (Yellow), M (Magenta), and C (Cyan): 1,400 sheets

MF8280Cw / MF8230Cn

Canon Genuine Toner Cartridge Average yield of toner cartridge

Canon Cartridge 731 Black Starter 800 sheets

Canon Cartridge 731 Yellow Starter

Canon Cartridge 731 Magenta Starter

Canon Cartridge 731 Cyan Starter

Composite Y (Yellow), M (Magenta), and C (Cyan): 800 sheets

NOTE

Use the table of average yields above as a guide for replacing toner cartridges. However, depending on the

installation environment or printing paper size or type, you may need to replace a toner cartridge before the

end of the estimated lifetime.

Replacement toner cartridges are different from the supplied toner cartridges, so the yield may also differ.

About Replacement Toner Cartridges

Specifying an auto shutdown time shorter than the default setting (4 hours) may shorten the life of the toner

cartridges.

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About the User Software CD-ROM

Manuals Included with the Machine

Continue to Removing Packing Materials

The User Software CD-ROM includes various drivers, tools and other useful software. Install the items as necessary.

MF Drivers

Includes the printer drivers, fax driver (MF8580Cdw / MF8550Cdn / MF8280Cw only) and scanner

driver, as well as the MF Network Scan Utility, which is used when scanning documents over a

network.

MF Toolbox Enables you to use scanned images with applications, attach them to e-mail messages, or save

them to a hard disk.

Presto!

PageManager

You can handle scanned images in many ways by using this software. Install this software by

selecting [Custom Installation] on the setup screen.

NOTE

Depending on the operating system you are using, some functions may not be usable. The newest software is

posted on the Canon web site. Please verify the operating environment etc. and download the appropriate

software if required.

The manuals listed below are included with the machine. Refer to them as necessary.

Getting Started Read this manual first. It describes basic setup procedures, from removing

the packing materials to setting up the machine.

Wireless LAN

Setting

Guide (MF8580Cdw

/ MF8280Cw Only)

This manual describes the procedure for connecting the machine to a

wireless LAN router, it also contains information for troubleshooting when

configuring the settings. Read this manual with Getting Started.

e-Manual (This

Manual)

This manual describes all the functions of the machine in a manual that is

viewed using a Web browser. You can browse information by category or

enter a keyword to search for pages on a specific topic. Using e-Manual

MF Driver

Installation Guide

This manual describes how to install the MF Drivers, MF Toolbox, and

software included on the User Software CD-ROM.

Send Setting

Guide (MF8580Cdw

/ MF8550Cdn /

MF8540Cdn Only)

This manual describes how to configure settings and prepare for sending

scanned images by e-mail and saving scanned images to shared folders.

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0ALJ-008

Removing Packing Materials

Read the precautions in Installation and Handling, and then carry the machine to the installation site and remove all of the

orange tape and packing materials. The shape and location of the packing materials described here may differ from those used for your

machine, as the packing materials may have been changed, added or removed without notice.

NOTE

Save the packing materials

The box and packing materials included at the time of purchase will be needed when transporting the machine for relocation or

maintenance.

When installing the optional paper drawer (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Install the optional paper drawer (Drawer 2) before moving the machine. For details on how to install the paper drawer, see the

installation manual included with the optional paper drawer.

Check the installation site.

Remove the machine from the plastic bag and carry it to the installation site.

Use the handles on both sides of the machine, and have at least two people carry it.

Installation Requirements

Install the machine in a location with the following characteristics:

Sufficient space

Ensure at least 100 mm on the right side and back side of the machine.

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Good ventilation

A flat, even surface

A stable surface able to fully support the weight of the machine

Environmental Conditions

Temperature: 10 to 30°C

Humidity: 20% to 80% RH (no condensation)

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MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Fully open the rear cover.

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Remove the tape and packing materials.

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

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Close the rear cover.

Open the feeder.

Remove the tape and packing materials.

Gently close the feeder.

NOTE

Make sure that all the packing materials have been removed from the machine.

MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn

Continue to Preparing Toner Cartridges

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Preparing Toner Cartridges

The machine comes with toner cartridges installed at the time of purchase. You must remove the sealing tape from the cartridges to use

the machine. Read the precautions in Maintenance and Inspections and Consumables before preparing the toner cartridges.

Open the front cover.

Pull out the cartridge tray.

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Remove the sealing tape by pulling it straight up while holding down the toner cartridge.

The full length of the sealing tape is approximately 50 cm.

There is a toner cartridge for each of the four colors. Remove the sealing tape from each toner cartridge.

IMPORTANT:

When pulling out the sealing tape

If the sealing tape remains inside the toner cartridge, the quality of printouts, including faxes, may deteriorate. Also note that it

will not be possible to reprint a fax because the fax function automatically deletes data once it is printed.

Do not pull the sealing tape at an angle. If the tape breaks, you may not be able to pull it out completely.

If the sealing tape becomes stuck when pulling it out, keep pulling until it is completely removed.

Push the toner cartridge tray back in.

Close the front cover.

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NOTE

Make sure that all four strips of sealing tape have been removed from the machine.

Continue to Loading Paper

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Loading Paper

This section describes how to load A4 size paper into the paper drawer. Read the precautions in Maintenance and

Inspections before loading paper.

IMPORTANT

When loading paper other than A4 size paper

The initial setting screen is displayed the first time you turn ON the machine. Follow the on-screen instructions to load the paper.

Note that only A4 size paper can be loaded in the machine at this time. If you want to load a different size paper, complete the

initial settings first, and then change the paper size and type.

Loading Paper in the Paper Drawer

Specifying Paper Size and Type

Pull out the paper drawer.

IMPORTANT:

Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by

dropping it, if it slides out too easily.

Slide the paper guides apart.

Press the lock release lever to slide the paper guides outward. On the MF8280Cw / MF8230Cn, there is no lock release lever for

the side paper guides.

Load the paper so that the edge of the paper stack is aligned against the rear side of the paper drawer.

Fan the paper stack well, and tap it on a flat surface to align the edges.

IMPORTANT:

Do not exceed the load limit line when loading paper

Make sure that the paper stack does not exceed the load limit line ( ). Loading too much paper can cause paper jams.

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Align the paper guides against the edges of the paper.

Press the lock release lever and slide the paper guides inward until they are aligned securely against the edges of the paper.

IMPORTANT:

Align the paper guides securely against the edges of the paper

Paper guides that are too loose or too tight can cause misfeeds or paper jams.

Insert the paper drawer into the machine.

Continue to Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only) or Connecting the Power

Cord

LINKS

Loading Paper

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0ALJ-00C

Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw

Only)

Install the optional handset on the machine. Have all of the included parts ready before you start installing.

Remove the two covers.

Insert the plugs with pins into the holes on the handset cradle.

NOTE:

Do not fully insert the pins into the plugs at this point.

Insert the plugs (with the cradle) into the holes on the machine.

Carefully push the pins into the plugs as far as they will go.

Place the handset on the cradle.

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Connect the modular handset cable to the handset jack.

Attach the four handset cable clamps.

Run the handset cable through the clamps and close them.

Continue to Connecting the Power Cord

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Connecting the Power Cord

Connect the power cord to the machine. Read the precautions in Power Supply before connecting the power cord.

NOTE

Do not connect the USB cable yet. Wait until you install the software to connect the USB cable.

Make sure that the machine is turned OFF.

Plug the female end of the power cord into the power socket on the back of the machine.

Plug the male end of the power cord into an AC power outlet.

Continue to Turning ON the Power and Configuring Initial Settings

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Turning ON the Power and Configuring Initial Settings

Turn ON the machine, and follow the on-screen instructions to configure the initial settings.

Turn ON the machine.

Use / to select the display language, and press .

Use / to select your country or region, and press .

Read the reminder messages that are displayed, and press <Next> to continue.

NOTE:

If the <Open the back cover, then remove the protective sheet.> message is shown on the display, remove the packing materials

under the rear cover. Removing Packing Materials

Use / to select your UTC time zone, and press .

NOTE:

UTC

Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC

time zone setting is required for Internet communications.

Enter the date and time, and press <Apply>.

Use / to change the numbers and switch between <AM> and <PM>.

Use / to move the cursor.

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Use / to select whether or not to perform color correction, and press .

When color correction is performed, you can make copies and prints that more closely reproduce the colors and density of the

original document. The time it takes to apply color correction is approximately 2 to 4 minutes. Color correction can be performed

later.

Performing color correction

1Check that the size and type of paper displayed on the screen is loaded in the machine, and press .

2Confirm the procedure, and press .

An adjustment image is printed.

3Open the feeder after the screen displayed during printing disappears.

4Place the adjustment image on the platen glass with the print side face down.

Place the adjustment image so that the black stripe is toward the back side of the machine.

5Gently close the feeder.

6Press (Color).

The machine starts scanning the adjustment image.

7Open the feeder and remove the adjustment image.

8Gently close the feeder.

NOTE

If the <Correction failed.> message is displayed

Did you load plain or recycled A4 or Letter size paper into the drawer?

Did you place the adjustment image with the print side face down, with the black stripe toward the back side of

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Confirm that one of the screens shown here is displayed.

If you want to connect the machine to a computer, continue to Connecting to a Computer

If you do not want to connect the machine to a computer and are using MF8540Cdn / MF8230Cn, the initial

settings are complete. If you are using MF8580Cdw / MF8550Cdn / MF8280Cw, use / to select <No>

and press , and then proceed to Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn /

MF8280Cw Only)

the machine?

Has a paper jam occurred?

Clearing Jams

If you want to perform color correction again

Follow the on-screen instructions until the screen shown on the right in step 8 is displayed, and then perform

color correction again.

Adjust Copy Image

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0ALJ-00H

Connecting to a Computer

When connecting the machine to a computer, you can select whether to connect via wireless LAN, wired LAN, or USB. Select the

connection method that best suits your environment and devices.

A LAN cable is not required because wireless communications (radio waves) are

used to connect the machine and the router.

If you want to connect the machine to a computer via wireless LAN now, use / to select <Yes>, and press , and then proceed to

Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only). If you want to connect via wireless LAN later, use / to select

<No>, and press , and then proceed to Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn /

MF8280Cw Only) to configure the fax settings.

Use a LAN cable to connect the machine to the router.

If the screen shown below is displayed, use / to select <No>, and press , and then proceed to Connecting via Wired LAN.

If the screen shown below is displayed, proceed to Connecting via Wired LAN.

The machine and computer are connected via a USB cable.

If the screen shown below is displayed, use / to select <No>, and press , and then proceed to Connecting via USB.

Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only)

Connecting via Wired LAN

Connecting via USB

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If the screen shown below is displayed, proceed to Connecting via USB.

NOTE

The machine does not come with a LAN cable or router. Have them ready as necessary.

If you are not sure whether the router you are using supports wireless LAN or wired LAN, see the instruction manual provided

with the router, or contact your manufacturer.

The operating systems listed below are compatible with the included software, such as the drivers, which are used for

connecting the machine to a computer. For information about the latest supported operating systems and Service Packs, see

the Canon Web site (http://www.canon.com/).

Windows XP/Vista/7/8/Server 2003 /Server 2008 /Server 2012

These operating systems can be used only with network connection. The scan function is not supported.

***

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0ALJ-00J

Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only)

The machine and computer are connected via a wireless LAN router. A LAN cable is not required because wireless communications (radio

waves) are used to connect the machine and the router.

NOTE

The machine does not come with a wireless LAN router. Have it ready as necessary.

The wireless router must conform to IEEE 802.11b/g/n and be able to communicate in 2.4 GHz bandwidth. For more

information, see the instruction manual provided with the router, or contact your manufacturer.

The machine cannot connect to both wired and wireless LANs at the same time. When using a wireless LAN connection, do not

connect a LAN cable to the machine. Doing so may cause a malfunction.

If using the machine in your office, consult your Network Administrator.

Check the device and network settings.

Have the computer and the router been connected properly? For more information, see the

instruction manuals included with the devices you are using, or contact the device

manufacturers.

Have the network settings been completed on the computer? If the network has not been

set up properly, you will not be able to use the machine on the wireless LAN network, even

if you perform the rest of the procedure below.

Check the router.

Check your router for a WPS button. The procedure will vary depending on whether or not the router has a WPS button.

Configure the wireless LAN settings.

See Wireless LAN Setting Guide or Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only) to configure the

wireless LAN settings.

NOTE:

If this screen is not displayed, press <Network Settings> <Wireless LAN Settings> to display it.

Check that the settings have been completed properly.

1Check the IP address. Viewing Network Settings

Write down the IP address that is displayed.

2Open a Web browser on the computer.

3Enter "http://(the IP address of the machine)/" in the address field, and press the [ENTER] key.

If a Remote UI screen like the one shown here is displayed, a proper connection has been established.

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Install the software.

Install the MF Drivers, MF Toolbox, and the other included software. For more information, see MF Driver Installation Guide.

After installing the software, continue to Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn /

MF8280Cw Only)

NOTE:

If the Remote UI screen is not displayed

Make sure that the machine is properly connected to the computer via a wireless LAN. Installation/Settings

Problems

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0ALJ-00K

Connecting via Wired LAN

The machine and computer are connected via a wired LAN router. Use a LAN cable to connect the machine to the router.

NOTE

The machine does not come with a LAN cable or router. Have them ready as necessary. Use a Category 5 or higher twisted

pair cable for the LAN.

Make sure that there are ports available on the router to connect the machine and the computer.

The machine supports 10BASE-T and 100BASE-TX connections. If you want to connect the machine to a 100BASE-TX Ethernet

network, all the devices connected to the LAN (router, LAN cable, and network board for computer) must support 100BASE-TX.

The machine cannot connect to both wired and wireless LANs at the same time. If you are switching from wireless LAN to

wired LAN, change the connection method to <Wired LAN> beforehand. Selecting Wired LAN or Wireless

LAN (MF8580Cdw / MF8280Cw Only)

If using the machine in your office, consult your Network Administrator.

Check the device and network settings.

Has the LAN cable been properly connected to the computer and router? For more

information, see the instruction manuals included with the devices you are using, or contact

the device manufacturers.

Have the network settings been completed on the computer? If the network has not been

set up properly, you will not be able to use the machine on the wired LAN network, even if

you perform the rest of the procedure below.

Connect a LAN cable.

Connect the machine to a router by using a LAN cable.

Push the connector in until it clicks into place.

Wait approximately 2 minutes.

While you wait, the IP address is set automatically.

NOTE:

You can set the IP address manually. Setting IP Addresses

Check that the settings have been completed properly.

1Check the IP address. Viewing Network Settings

Write down the IP address that is displayed.

2Open a Web browser on the computer.

3Enter "http://(the IP address of the machine)/" in the address field, and press the [ENTER] key.

If a Remote UI screen like the one shown here is displayed, a proper connection has been established.

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Install the software.

Install the MF Drivers, MF Toolbox, and the other included software. For more information, see MF Driver Installation Guide.

If you are using MF8580Cdw / MF8550Cdn / MF8280Cw, continue to Configuring Initial Settings for Fax

Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only) after installing the software.

If you are using MF8540Cdn / MF8230Cn, the settings for connecting to a computer are complete.

NOTE:

If the Remote UI screen is not displayed

Make sure that the machine, computer, and router are connected properly via LAN cables, and the IP address is

set correctly. Installation/Settings Problems

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0ALJ-00L

Connecting via USB

Install the software, and then use a USB cable to connect the machine to the computer. The machine does not come with a USB cable.

Have a cable ready as necessary.

Install the software.

Install the MF Drivers, MF Toolbox, and the other included software. For more information, see MF Driver Installation Guide.

Remove the cap that covers the USB port on the back side of the machine.

Pull the string to remove the cap.

Connect the USB cable.

Connect the flat end ( ) to the USB port on the computer.

Connect the square end ( ) to the USB port on the machine.

NOTE:

If the dialog box prompting you to install the software is displayed, disconnect the USB cable from the computer, click [Cancel],

and then start from step 1 again.

If you are using MF8580Cdw / MF8550Cdn / MF8280Cw, continue to Configuring Initial Settings for Fax

Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

If you are using MF8540Cdn / MF8230Cn, the settings for connecting to a computer are complete.

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0ALJ-00R

Configuring Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn /

MF8280Cw Only)

Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and

then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to

the corresponding section.

Step 1 Deciding Which Fax Receive Mode to Use

Step 2 Registering the Fax Number and Unit Name

Step 3 Selecting the Receive Mode

Step 4 Connecting the Telephone Line

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0ALJ-00S

Deciding Which Fax Receive Mode to Use

Before configuring the fax settings, determine which receive mode best suits your intended use.

Intended use Receive mode

Use fax

only/Never use

telephone

<Auto>

This setting is for when you want to use the machine exclusively for receiving faxes, and you do not want to

use the telephone or optional handset.

Mostly use

telephone/Almost

never use fax

Connect your telephone to the machine. This setting is for when you mostly want to use the telephone. You can

receive incoming faxes manually.

Use both fax and

telephone

Use

answering

machine

Connect your answering machine. Callers can record a message if they call while you are away

from the telephone. The machine automatically receives incoming faxes.

Use

standard

telephone

Connect your telephone. The machine automatically receives incoming faxes, and the telephone

rings for incoming calls.

NOTE

Depending on the type of telephone connected to it, the machine may not be able to send or receive faxes properly.

You may be able to manually set a receive mode other than those described above, depending on your country or region.

Receiving Faxes

Continue to Registering the Fax Number and Unit Name

LINKS

Receiving Faxes

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0ALJ-00U

Registering the Fax Number and Unit Name

Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine.

Press .

Use / to select <Set Up Now>, and press .

NOTE:

If you select <Set Up Later>, the receive mode is set to <Auto>. Later, when you want to configure the fax settings, display the

fax setup screen by pressing <Fax Settings> <Fax Setup Guide>.

Press <Next>.

Enter the fax number using the numeric keys ( Entering Text ), and press <Apply>.

Press <Next>.

Enter the unit name (such as a user name or company name) ( Entering Text ), and press <Apply>.

Enter up to 24 alphanumeric characters.

Pressing <A/a/12> toggles the input modes.

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Continue to Selecting the Receive Mode

LINKS

Sending Faxes

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0ALJ-00W

Selecting the Receive Mode

Select the receive mode that suits your intended use beforehand ( Deciding Which Fax Receive Mode to Use).

NOTE

If you previously selected <Set Up Later> on the fax setup screen ( Registering the Fax Number and Unit Name), press

<Fax Settings> <Fax Setup Guide> to display the fax setup screen.

Press <Next>.

The screen shown here is displayed after the unit name has been registered ( Registering the Fax Number and Unit Name).

Select the receive mode that suits your intended use.

Use / to select <Yes> or <No>, and press to select the receive mode.

NOTE:

You may be able to manually set a receive mode other than those described below, depending on your country or region.

Receiving Faxes

To set the receive mode to <Auto>

To set the receive mode to <Fax/Tel Auto Switch>

To set the receive mode to <Answering Machine>

To set the receive mode to <Manual>

Press <Apply>.

Continue to Connecting the Telephone Line

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LINKS

Receiving Faxes

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Connecting the Telephone Line

Connect the telephone line to the machine.

NOTE

If you previously selected <Set Up Later> on the fax setup screen ( Registering the Fax Number and Unit Name), press

<Fax Settings> <Fax Setup Guide> to display the fax setup screen.

Press <Next>.

One of the screens shown here is displayed after the receive mode has been set ( Selecting the Receive Mode).

Connect the telephone line to the machine.

Connect the telephone cable to the telephone line jack on the machine ( ) and the telephone line jack on the wall.

If you are using a telephone or answering machine, connect it to the external telephone jack ( ).

If you are using an optional handset, connect it to the handset jack ( ).

Notice for Connecting the Telephone Line

This product includes the Telephone Line Cord and Adapter to connect the telephone line. Depending on your country or

region, you may need to use the provided Adapter to connect the Telephone Line Cord to the wall telephone jack. If you

use the provided Adapter, follow the instructions below to connect correctly.

If you use provided Adapter, use the Telephone Line Cord with 6 contacts connector in the package with Adapter.

Do not connect the Telephone Line Cord with 2 contacts connector to Adapter. There is the case that this product or

connected telephone does not work correctly.

Adapter to use is different depending on your country or a region. Select the proper type of Adapter which you usually

use.

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NOTE:

If you are connecting an external telephone with fax functions, set up the telephone to receive faxes manually.

Press <Next> after the telephone line has been connected.

Use / to select <Yes>, and press .

Press .

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

When the machine is restarted, the telephone line type is automatically set.

If the machine does not automatically set the type of telephone line

Follow the procedure below to set the type of telephone line. If you are not sure of the type of phone line you are using, contact

your local telephone company. <Select Line Type> may not be available depending on the country where you are using the machine.

<Fax Settings> <Basic Settings> <Select Line Type> Select the type of telephone line

LINKS

Installation

Sending Faxes

Receiving Faxes

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0ALJ-00Y

Basic Operations

This chapter describes basic operations, such as how to use the operation panel or how to load the paper and documents, that are

frequently performed to use the functions of the machine.

Parts and Their Functions

This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation

panel and how to view the display. Parts and Their Functions

Logging on to the Machine

This section describes how to log on when the screen for entering the Department ID and PIN is displayed. Logging on to the

Machine

Placing Documents

This section describes how to place documents on the platen glass and in the feeder. Placing Documents

Loading Paper

This section describes how to load the paper into the paper drawer and manual feed slot. Loading Paper

Using the Operation Panel

This section describes how to use the keys on the operation panel to perform various operations, such as adjusting and checking the

settings. This section also describes how to enter text and numbers, which are necessary for operations such as registering information

in the Address Book and sending faxes. Using the Operation Panel

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Registering in the Address Book

This section describes how to register destinations for sending faxes or scanned documents. Registering in the Address

Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Adjusting the Volume

This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending is complete or

when an error occurs. Adjusting the Volume

Entering Sleep Mode

This section describes how to set the sleep mode. Entering Sleep Mode

Setting Auto Shutdown Time

This section describes how to enable the <Auto Shutdown Time> setting. Setting Auto Shutdown Time (MF8540Cdn / MF8230Cn

Only)

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Parts and Their Functions

This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to

describing the parts of the machine used for such basic operations as placing documents, loading paper, and replacing the toner

cartridges, this section also describes the keys on the operation panel and display. Read this section for tips on how to use the machine

properly.

Front Side

Back Side

Interior

Manual Feed Slot

Paper Drawer

Operation Panel

Shortcut Keys

Display

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Front Side

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Feeder

Automatically feeds documents into the machine for scanning. When two or more sheets are loaded in the feeder, documents can

be scanned continuously. Placing Documents

Operation panel

The operation panel consists of keys such as the numeric keys and [Start] key, a display, and status indicators. You can perform

all the operations and specify settings from the operation panel. Operation Panel Display

Front cover

Open the front cover when replacing toner cartridges or clearing paper jams.

How to Replace Toner Cartridges Clearing Jams

Paper drawer

Load the type of paper you frequently use into the paper drawer. Loading Paper in the Paper Drawer

Power switch

Turns the power ON or OFF. To restart the machine, turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Ventilation slots

Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the

ventilation slots prevents ventilation. Installation

Speaker

Emits sounds produced by the machine, such as fax tones and warning tones.

Lift handles

Hold the lift handles when carrying the machine. Relocating the Machine

Scanning area

Documents loaded in the feeder are automatically fed to the scanning area for scanning.

Output tray

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Printed paper is output to the output tray.

Manual feed transport guide

Lower the manual feed transport guide when paper is jammed in the manual feed slot to remove the jammed paper. Clearing

Jams

Platen glass

Place documents to scan on the platen glass. Also, use the platen glass to place thick or bound documents such as books when

they cannot be loaded in the feeder. Placing Documents

USB memory port

You can connect a USB memory device to the machine and directly print the data from the USB memory device. Documents

scanned by using the machine can also be saved directly to the USB memory device. Printing from USB Memory (USB

Print) Scanning Documents Directly to USB Memory

Manual feed slot

Load the paper into the manual feed slot when you want to temporarily use a type of paper different from that which is loaded in

the paper drawer. Loading Paper in the Manual Feed Slot

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Back Side

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Handset Jack (MF8580Cdw / MF8550Cdn / MF8280Cw only)

Connect the optional handset. Installing the Handset (Optional) (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

USB port

Connect a USB cable when connecting the machine and a computer. Connecting via USB

LAN port

Connect a LAN cable when connecting the machine to a wired LAN router, etc. Connecting via Wired LAN

Telephone line jack (MF8580Cdw / MF8550Cdn / MF8280Cw only)

Connect a telephone cable when connecting the machine to a telephone line. Connecting the Telephone Line

External telephone jack (MF8580Cdw / MF8550Cdn / MF8280Cw only)

Connect your telephone or answering machine. Connecting the Telephone Line

Rear cover

Open the rear cover when clearing paper jams. Clearing Jams

Rating label

The label shows the serial number, which is needed when making inquiries about the machine. When a Problem Cannot Be

Solved

Ventilation slots

Air from inside the machine is vented out to cool down the inside of the machine. Note that placing objects in front of the

ventilation slots prevents ventilation. Installation

Power socket

Connect the power cord. Connecting the Power Cord

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Interior

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Toner cartridge tray

Install the toner cartridges. Load the Y (yellow), M (magenta), C (cyan), and K (black) toner cartridges in the slots from the rear

to the front respectively. How to Replace Toner Cartridges

LINKS

Replacing Toner Cartridges

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Manual Feed Slot

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Paper guides

Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine.

Paper tray (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Pull out the paper tray when loading paper.

Tray extension (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Open the tray extension when loading large paper.

LINKS

Loading Paper in the Manual Feed Slot

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Paper Drawer

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

Paper guides

Adjust the paper guides to exactly the size of the loaded paper to ensure that paper is fed straight into the machine. Press the

lock release levers that are marked with arrows in the illustrations to release the locks and slide the paper guides.

Lock release lever (for extending the paper drawer)

When loading Legal size paper, the paper drawer needs to be extended. Press this lever to release the lock and extend the length

of the paper drawer.

NOTE

When Legal size paper is loaded

The front side of the paper drawer is not flush with the machine when the extended paper drawer is inserted.

LINKS

Loading Paper in the Paper Drawer

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Operation Panel

NOTE

The operation panel shown above is for the MF8580Cdw. The available keys or functions vary depending on the model.

Function selection keys

Press to activate the copy, fax, scan, or USB Print functions. The fax function is available only on the MF8580Cdw / MF8550Cdn /

MF8280Cw. Display

[Reset] key

Press to cancel the settings and restore the previously specified settings.

[Address Book] key (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw only)

Press to display a list of destinations registered in the Address Book, or to register or edit destinations in the Address Book.

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

[Coded Dial] key (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw only)

Press to use coded dial numbers. After pressing the key, enter a three-digit number to display the destination registered for that

number.

[] key

When specifying settings, press to return to the previous screen.

When entering text, press to move the cursor to the left.

Press to decrease the sound volume or a setting value such as density for scanning, copying, etc.

[] key

When specifying settings, press to select the item above the currently selected item.

When changing setting values, press to increase a value.

[] key

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When specifying settings, press to proceed to the next screen.

When entering text, press to move the cursor to the right.

Press to increase the sound volume or a setting value such as density for scanning, copying, etc.

[] key

When specifying settings, press to select the item below the currently selected item.

When changing setting values, press to decrease a value.

[Select Paper/Settings] key

Press to select the paper you want to use, or to set the size and type of paper loaded in the paper source. Specifying Paper

Size and Type

[OK] key

Press to apply settings or specified details.

[Back] key

Press to return to the previous screen. If you press this key when specifying settings, for example, the settings are not applied

and the display returns to the previous screen.

Multi-function keys (left/right)

When an item such as <Hook> or <Register> is displayed at the bottom of the display, press the key under the displayed item to

select or apply the item or to proceed to further operations. Using the Operation Panel

[Error] indicator

Blinks or lights up when an error such as a paper jam occurs.

Wi-Fi indicator (MF8580Cdw / MF8280Cw only)

Lights up when the machine is connected to wireless LAN.

[Processing/Data] indicator

Blinks while operations such as sending or printing are being performed. Lights up when there are documents waiting to be

processed.

Display

Displays the operation and status screens for copying, faxing, and other functions, as well as the status of the machine and error

information. Also, view the screen when specifying the settings of the machine. Display

[Menu] key

Press to start specifying many of the settings for the machine, such as <Timer Settings> or <Preferences>. Setting Menu List

[Report] key

Press to print a report or list, or to specify the settings for printing reports. Printing Reports and Lists

[Status Monitor] key

Press to check the status of printing or faxing, to view the usage history, or to view the network settings such as the IP address

of the machine. You can also check the status of the machine, such as the remaining amounts of paper and toner, or whether any

errors occurred. Display

[Energy Saver] key

Press to put the machine into sleep mode. The key lights up yellow green when the machine is in sleep mode. Press the key again

to exit sleep mode. Entering Sleep Mode

[ID] key

Press after entering the ID and PIN to log on when Department ID Management is enabled. After you finish using the machine,

press this key again to log off. Logging on to the Machine

Shortcut keys

Shortcut keys make it easier to send scanned documents to a computer and save paper when making copies. Shortcut Keys

[Secure Print] key (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Press when you start printing secured documents. To print a secured document, press the key, select the secured document to

print and enter the PIN that has been set on the computer. Printing a Document Secured by a PIN (Secure Print)

(MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

[Clear] key

Press to delete the entered numbers and text.

[Stop] key

Press to cancel copying, faxing, and other operations.

[#] key

Press to enter symbols such as "@" or "/".

[Start] (Color) key

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Press to scan or copy documents in color. In addition, if you press this key when you start printing images from a USB memory

device, printouts are printed in color.

[Start] (B&W) key

Press to scan or copy documents in black and white. In addition, if you press this key when you start printing images from a USB

memory device, printouts are printed in black and white.

[*] key

Press to switch the type of text that is entered.

Press to use tone dialing such as when receiving fax information services. Receiving Fax Information Services

Numeric keys ([0]-[9] keys)

Press to enter numbers and text. Entering Text

LINKS

Using the Operation Panel

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Shortcut Keys

Shortcut keys located on the right side of the operation panel enable you to perform the operations with greater ease and efficiency. By

using the shortcut keys, you can save scanned images to a computer or reduce the amount of paper you consume when you make

copies.

[Scan > PC1]/[Scan > PC2] key

Using these keys is the easiest way to use the scan function. First, register settings for each key, such as the computer where you

want to save the scanned data, or whether to scan the document as a color PDF or as a JPEG. Then, place the document and

simply press or to start scanning. The scanned document is stored in the computer in the specified file format.

Scanning Using the [Scan > PC] Key

[Paper Save Copy] key

For the key, settings are pre-registered that enable you to save paper by copying two (or four) sheets of documents onto

one side of a page. On the MF8580Cdw / MF8550Cdn / MF8540Cdn, you can also select 2-sided copy settings to save even more

paper. Using the [Paper Save Copy] Key

LINKS

Operation Panel

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Display

The display shows the screens for copying, scanning, and other functions, as well as the screens for specifying

settings for these functions. You can also check information such as error messages and communication status

on the display.

Main Screen

When you press , , , or , the main screen for the selected function is displayed. The copy main screen is shown below

as an example.

Basic Copy Operations

Sending Faxes

Using the Machine as a Scanner

Printing from USB Memory (USB Print)

Address Book Screen (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

When you press , the Address Book screen is displayed. Use this key when you want to specify a destination for a fax or scan.

You can also register and edit destinations from this screen.

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

<Select Paper> Screen

When you press (Select Paper/Settings) to select the paper to copy or print on, the <Select Paper> screen is displayed. Select

the paper on the screen. Also, for example, you can press this key to change the paper settings when you load a paper size that is

different from the previously loaded paper size. Note that the paper setting must be correctly specified so that the paper is fed

properly.

Selecting paper

Use to select the paper you want to print on.

Use to specify the size and type of the paper loaded in the paper drawer. You can also register the paper settings for the paper

that you frequently load into the manual feed slot. Specifying Paper Size and Type

<Menu> Screen

When you press , the <Menu> screen is displayed. On this screen, you can start specifying general machine settings such as

<Common Settings> or <Timer Settings>, as well as many of the settings for each function, such as fax and scan.

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Setting Menu List

<Output Report> Screen

When you press (Report), the <Output Report> screen is displayed. From this screen, you can print reports such as the sending

and receiving results for faxes, or the Address Book List. You can also specify whether to print reports automatically.

Printing Reports and Lists

<Status Monitor> Screen

When you press (Status Monitor), a screen is displayed that enables you to check the status of documents that are being printed,

sent, or received, as well as the status of the machine such as the toner levels or the network setting information such as the IP

address of the machine.

Displays the details of any errors that occurred. When an Error Message Appears

Displays the status of the machine, such as the amount of paper or toner remaining.

Displays whether paper is loaded in each paper source.

Displays the amount of toner remaining.

Use to safely remove a USB memory device. Printing from USB Memory (USB Print) Scanning Documents Directly

to USB Memory

Displays the separate totals for black and white and color printouts. Viewing the Counter Value

<Secure Print Memory Usage> (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Displays the amount of memory currently used for storing secured document data. Printing a Document Secured by a PIN

(Secure Print) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Status of copy/print/send/receive jobs

Displays the current status of the selected item. The <Copy/Print Job Status> screen is shown below as an example.

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Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN

communications.

Viewing Network Settings

When a Message Is Displayed

Messages are displayed at the top of the screen in situations such as when paper runs out or the toner level is low. The display

alternates between showing the normal screen and the message.

When an Error Message Appears

When an Error Occurs

In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on-screen instructions to

solve the problem. The screen displayed when a paper jam occurs is shown below as an example ( When an Error Message

Appears).

LINKS

Using the Operation Panel

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Logging on to the Machine

When Department ID Management is enabled, you must log on before you can use the machine. When the logon screen is displayed,

follow the procedure below to enter the Department ID and PIN. The logon process may also be required for the System Manager ID.

Enter an ID.

1Use / to select <Department ID> (or <Manager ID>).

2Enter a number of up to seven digits using the numeric keys, and press <Apply>.

If no PIN is registered, proceed to step 3.

Enter the PIN.

1Select <PIN>.

2Enter a number of up to seven digits using the numeric keys, and press <Apply>.

Press .

The logon screen will be changed to the main screen.

After you finish using the machine, press again to display the logon screen.

LINKS

Setting the Department ID Management

Setting the System Manager ID

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Placing Documents

Place documents on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You

can load two or more sheets of documents in the feeder so that they can be scanned continuously. For information about the types of

documents that can be placed on the platen glass or in the feeder, and information about the scannable area of a document, see

Document Type or Scan Area.

Placing Documents on the Platen Glass

Placing Documents in the Feeder

IMPORTANT

Use documents that are completely dry

When placing documents, make sure that any glue, ink, or correction fluid on the documents has completely dried.

To avoid paper jams

Do not place the following types of documents in the feeder as this may cause paper jams:

Wrinkled or creased paper

Carbon paper or carbon-backed paper

Curled or rolled paper

Coated paper

Torn paper

Onion skin or thin paper

Stapled or clipped documents

Paper printed by a thermal transfer printer

Transparencies

NOTE

To scan documents more accurately

Documents placed in the feeder are scanned while being fed into the machine. On the other hand, documents placed on the

platen glass remain in a fixed position while they are scanned. To ensure more accurate scanning results, placing documents on

the platen glass is recommended.

To scan tracing paper or transparencies

To scan transparent documents (for example, tracing paper or transparencies), place them on the platen glass.

Open the feeder.

Placing Documents on the Platen Glass

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Place the document face down on the platen glass.

Align the corner of the document with the top-left corner of the platen glass.

NOTE:

To scan transparent documents (for example, tracing paper or transparencies), cover them with plain white paper.

Gently close the feeder.

The machine is ready to scan the document.

When scanning is complete, remove the document from the platen glass.

Spread the document guides apart.

Slide the document guides outward until they are slightly farther apart than the actual document width.

Pull out the tray extension when loading large documents to prevent them from drooping over the edge of the feeder.

Fan the document stack and align the edges.

Fan the document stack in small batches, and align the edges by lightly tapping the stack on a flat surface a few times.

Place the document(s) face up in the feeder.

Make sure that the document stack does not exceed the load limit lines ( ).

IMPORTANT:

Do not load documents of various sizes at the same time.

Up to 50 sheets can be loaded at a time. If 51 or more sheets are loaded, scanning may stop or a paper jam may occur.

Placing Documents in the Feeder

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Align the document guides against the edges of the document.

Slide the document guides inward until they are aligned securely against the edges of the document.

The machine is ready to scan the document.

IMPORTANT:

Align the document guides securely against the edges of the document

Document guides that are too loose or too tight can cause misfeeds or paper jam.

While documents are being scanned

Do not add or remove documents.

When scanning is complete

Remove the scanned documents from beneath the feeder to prevent paper jams.

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Loading Paper

You can load the paper into the paper drawer or manual feed slot. Load the paper you usually use into the paper drawer. The paper

drawer is convenient when using large amounts of paper. Use the manual feed slot when you temporarily use size or type of paper that

is not loaded in the paper drawer. See Paper for available paper sizes.

Paper Type and Setting for the Machine

See the table below to specify the paper settings according to the type and weight of the paper to load into the paper source. For

more information about how to specify the paper settings on the machine, see Specifying Paper Size and Type. For the amount

of paper that can be loaded in each paper source, see Paper.

MF8580Cdw / MF8550Cdn / MF8540Cdn

Paper Type Paper Weight Paper Setting

on the Machine

Plain paper

60 to 74 g/m² <Plain 1>

70 to 84 g/m² <Plain 2>

75 to 90 g/m² <Plain 3>

Recycled paper 60 to 74 g/m² <Recycled>

Color paper 60 to 74 g/m² <Color>

Heavy paper

86 to 119 g/m² <Heavy 1>

120 to 128 g/m² <Heavy 2>

129 to 163 g/m² <Heavy 3>

Envelope <Envelope>

Coated paper

100 to 110 g/m² <Coated 1>

120 to 130 g/m² <Coated 2>

155 to 165 g/m² <Coated 3>

210 to 220 g/m² <Coated 4>

Transparency <Transparency>

Label <Labels>

You can specify either <Plain 1> or <Plain 2> as the paper type for 70 to 74 g/m² paper. If you experience any of the following problems after

specifying either of these two settings, specify the other setting.

Paper that is output curls.

Afterimages appear on the blank area.

Toner is not fully fixed and the printouts are faded.

You can specify either <Plain 2> or <Plain 3> as the paper type for 75 to 84 g/m² paper. If you experience any of the following problems after

specifying either of these two settings, specify the other setting.

Paper that is output curls.

Afterimages appear on the blank area.

Toner is not fully fixed and the printouts are faded.

MF8280Cw / MF8230Cn

Paper Setting

*1 *2

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Paper Type Paper Weight on the Machine

Plain paper

60 to 74 g/m² <Plain 1>

70 to 84 g/m² <Plain 2>

75 to 90 g/m² <Plain 3>

Recycled paper 60 to 74 g/m² <Recycled>

Color paper 60 to 74 g/m² <Color>

Heavy paper

85 to 120 g/m² <Heavy 1>

121 to 163 g/m² <Heavy 2>

Envelope <Envelope>

Coated paper

100 to 110 g/m² <Coated 1>

111 to 130 g/m² <Coated 2>

131 to 160 g/m² <Coated 3>

161 to 220 g/m² <Coated 4>

Transparency <Transparency>

Label <Labels>

Index card <Heavy 2>

Thin paper 60 g/m² <Thin>

You can specify either <Plain 1> or <Plain 2> as the paper type for 70 to 74 g/m² paper. If you experience any of the following problems after

specifying either of these two settings, specify the other setting.

Paper that is output curls.

Afterimages appear on the blank area.

Toner is not fully fixed and the printouts are faded.

You can specify either <Plain 2> or <Plain 3> as the paper type for 75 to 84 g/m² paper. If you experience any of the following problems after

specifying either of these two settings, specify the other setting.

Paper that is output curls.

Afterimages appear on the blank area.

Toner is not fully fixed and the printouts are faded.

You can also specify <Plain 1>, <Plain 2>, <Plain 3>, <Recycled>, <Color>, <Heavy 1>, <Envelope>, or <Thin> as the paper type for index cards.

IMPORTANT

Do not use the following types of paper:

Wrinkled or creased paper

Curled or rolled paper

Torn paper

Damp paper

Very thin paper

Paper printed by a thermal transfer printer

Highly textured paper

Glossy paper

Paper handling and storage

Store the paper on a flat surface.

Keep the paper wrapped in its original package to protect the paper from moisture or dryness.

Do not store the paper in such a way that may cause it to curl or fold.

Do not store the paper vertically or stack too much paper.

Do not store the paper in direct sunlight, or in a place subject to high humidity, dryness, or drastic changes in temperature

or humidity.

*1 *2

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NOTE

When printing on paper that has absorbed moisture

Steam may emit from the paper output area, or water droplets may form on the back side of the operation panel or around

the paper output area. There is nothing unusual about any of these occurrences, which occur when the heat generated from

fixing toner on the paper causes moisture in the paper to evaporate (most likely to occur at low room temperatures).

LINKS

Registering a Custom Paper Size

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Loading Paper in the Paper Drawer

Load the paper that you usually use in the paper drawer. When you want to print on paper that is not loaded in the paper drawer, load

the paper in the manual feed slot. Loading Paper in the Manual Feed Slot

IMPORTANT

Make sure to load paper in portrait orientation

Paper cannot be loaded in landscape orientation. Make sure to load the paper in portrait orientation.

NOTE

Follow the procedure below when loading paper into the optional paper drawer (MF8580Cdw / MF8550Cdn / MF8540Cdn only).

Pull out the paper drawer.

IMPORTANT:

Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by

dropping it, if it slides out too easily.

Slide the paper guides apart.

Press the lock release lever to slide the paper guides outward. On the MF8280Cw / MF8230Cn, there is no lock release lever for

the side paper guides.

NOTE:

When loading Legal size paper

Press the lock release lever, and extend the paper drawer.

MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn

Size abbreviations on the paper guides

The abbreviations on the paper guides in the paper drawer indicate paper sizes as follows:

LGL: Legal

LTR: Letter

EXEC: Executive

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Load the paper so that the edge of the paper stack is aligned against the rear side of the paper drawer.

Fan the paper stack well, and tap it on a flat surface to align the edges.

IMPORTANT:

Do not exceed the load limit line when loading paper

Make sure that the paper stack does not exceed the load limit line ( ). Loading too much paper can cause paper jams.

NOTE:

When loading envelopes or paper with a logo, see Loading Envelopes or Loading Preprinted Paper.

Align the paper guides against the edges of the paper.

Press the lock release lever and slide the paper guides inward until they are aligned securely against the edges of the paper.

IMPORTANT:

Align the paper guides securely against the edges of the paper

Paper guides that are too loose or too tight can cause misfeeds or paper jams.

Insert the paper drawer into the machine.

NOTE:

When Legal size paper is loaded

The front side of the paper drawer is not flush with the machine when the extended paper drawer is inserted.

Continue to Specifying Paper Size and Type in the Paper Drawer

IMPORTANT:

When changing the paper size or type

The factory default settings for paper size and type are <A4> and <Plain 2>, respectively. If you load a different size or type of

paper into the machine, make sure to change the settings. If you do not change the settings, the machine cannot print properly.

Printing on the Back Side of Printed Paper (Manual 2-Sided Printing)

You can print on the back side of printed paper. Flatten any curls on the printed paper and insert it into the paper drawer or

manual feed slot ( Loading Paper in the Manual Feed Slot), with the side to print face up (previously printed side face

down).

When using the manual feed slot, load one sheet of paper each time you print.

You can use only the paper printed with this machine.

You cannot print on the side that has previously been printed on.

If the printouts look faded, select <On> for <Drawer 1>, <Drawer 2>, or <Multi-Purpose Tray>, depending on the paper

source you are using, in <Manual Back Side Settings (for 2-Sided Only)>. Special Processing

If you are using A5 paper, the reverse side may not be printed correctly.

LINKS

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Paper

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Loading Paper in the Manual Feed Slot

When you want to print on paper that is not loaded in the paper drawer, load the paper in the manual feed slot. Load the paper that

you usually use in the paper drawer. Loading Paper in the Paper Drawer

For the MF8580Cdw / MF8550Cdn / MF8540Cdn

For the MF8280Cw / MF8230Cn

IMPORTANT

Make sure to load paper in portrait orientation

Paper cannot be loaded in landscape orientation. Make sure to load the paper in portrait orientation, as shown in the illustrations

below.

MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn

IMPORTANT

Make sure to insert the paper drawer

The machine only prints when the paper drawer is inserted, even if paper is loaded in the manual feed slot. An error message is

displayed if you attempt to print without inserting the paper drawer.

Open the cover.

Hold the top center of the cover to open it.

Pull out the paper tray and the tray extension.

Pull out the tray extension when loading large paper.

Spread the paper guides apart.

Slide the paper guides outward.

For the MF8580Cdw / MF8550Cdn / MF8540Cdn

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Insert the paper into the manual feed slot until the paper stops.

Load the paper in portrait orientation (with the short edge toward the machine), with the print side face up. Paper cannot be

loaded in landscape orientation.

Fan the paper stack well, and tap it on a flat surface to align the edges.

IMPORTANT:

Do not exceed the load limit line when loading paper

Make sure that the paper stack does not exceed the load limit line ( ). Loading too much paper can cause paper jams.

NOTE:

When loading envelopes or paper with a logo, see Loading Envelopes or Loading Preprinted Paper.

Align the paper guides against the edges of the paper.

Slide the paper guides inward until they are aligned securely against the edges of the paper.

IMPORTANT:

Align the paper guides securely against the edges of the paper

Paper guides that are too loose or too tight can cause misfeeds or paper jams.

Continue to Specifying Paper Size and Type in the Manual Feed Slot

IMPORTANT

Make sure to insert the paper drawer

The machine only prints when the paper drawer is inserted, even if paper is loaded in the manual feed slot. An error message is

displayed if you attempt to print without inserting the paper drawer.

Load only one sheet of paper at a time

Only one sheet of paper can be loaded each time you print.

Spread the paper guides apart.

Slide the paper guides outward.

For the MF8280Cw / MF8230Cn

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Insert the paper and align the paper guides against the width of the paper.

Load the paper in portrait orientation (with the short edge toward the feed slot), with the print side face up. Paper cannot be

loaded in landscape orientation.

Insert the paper 10 to 20 mm into the manual feed slot, and then slide the paper guides inward until they are aligned securely

against the edges of the paper.

IMPORTANT:

Align the paper guides securely against the edges of the paper

Paper guides that are too loose or too tight can cause misfeeds or paper jams.

Insert the paper slowly into the rear of the manual feed slot.

The paper is pulled slightly into the machine when inserted into the slot.

NOTE:

When loading envelopes or paper with a logo, see Loading Envelopes or Loading Preprinted Paper.

Continue to Specifying Paper Size and Type in the Manual Feed Slot

LINKS

Paper

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Loading Envelopes

Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side is

face up.

Before Loading Envelopes

In the Paper Drawer

In the Manual Feed Slot

NOTE

This section describes how to load envelopes in the orientation you want, as well as procedures that you need to complete before

loading envelopes. For a description of the general procedure for loading envelopes in the paper drawer or manual feed slot, see

Loading Paper in the Paper Drawer or Loading Paper in the Manual Feed Slot.

Follow the procedure below to prepare the envelopes before loading.

NOTE

On the MF8280Cw / MF8230Cn, only one envelope at a time can be loaded in the manual feed slot. Follow steps 1 to 3 in the

procedure below to prepare the envelope for loading.

Close the flap of each envelope.

Flatten them to release any remaining air, and make sure that the edges are pressed tightly.

Loosen any stiff corners of the envelopes and flatten any curls.

Align the edges of the envelope on a flat surface.

Before Loading Envelopes

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Load the envelopes Monarch (MF8280Cw / MF8230Cn only), COM10, DL, or ISO-C5 in portrait orientation (with the long edges on either

side), with the non-glued side (front side) face up. You cannot print on the reverse side of envelopes.

NOTE

Monarch size envelopes cannot be loaded in the paper drawer on the MF8580Cdw / MF8550Cdn / MF8540Cdn. Load them into

the manual feed slot.

Load the envelopes so that the edge with the flap is toward the left side as shown in the illustration.

Load the envelopes Monarch, COM10, DL, or ISO-C5 in portrait orientation (with the short edge toward the machine), with the non-glued

side (front side) face up. You cannot print on the reverse side of envelopes.

IMPORTANT

Load only one envelope for the MF8280Cw / MF8230Cn each time you print.

NOTE

Load the envelopes so that the edge with the flap is toward the left side as shown in the illustration.

MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn

In the Paper Drawer

In the Manual Feed Slot

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Loading Preprinted Paper

When you use paper that has been preprinted with a logo, pay attention to the orientation of the paper when loading. Load the paper

properly so that printing is performed on the correct side of the paper with a logo.

Making 1-Sided Printouts on Paper with Logos

Making 2-Sided Printouts on Paper with Logos (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

NOTE

This section mainly describes how to load preprinted paper with the proper facing and orientation. For a description of the general

procedure for loading paper in the paper drawer or manual feed slot, see Loading Paper in the Paper Drawer or Loading

Paper in the Manual Feed Slot.

Load the paper with the logo side (the side to print the document) face up.

IMPORTANT

Load only one sheet of paper in the manual feed slot of the MF8280Cw / MF8230Cn each time you print.

Printing on Paper with Logos in Portrait Orientation

Printing on Paper with Logos in Landscape Orientation

Load the paper with the front logo side (the side to print the first page of the document) face down.

Printing on Paper with Logos in Portrait Orientation

Making 1-Sided Printouts on Paper with Logos

Making 2-Sided Printouts on Paper with Logos (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Printing on Paper with Logos in Landscape Orientation

NOTE

The <Switch Paper Feed Method> setting (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

When you print on preprinted paper, you need to change the facing of the paper to load each time you perform 1-sided and 2-

sided printing. However, if <Switch Paper Feed Method> is set to <Print Side Priority>, the facing that you use for loading

preprinted paper for 2-sided printing (logo side face down) can also be used for 1-sided printing. This setting is especially useful

if you frequently perform both 1-sided and 2-sided printing. Switch Paper Feed Method

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Specifying Paper Size and Type

You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you

load the paper that is different from the previously loaded paper.

IMPORTANT

If the setting does not match the size and type of loaded paper, a paper jam or printing error may occur.

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Specifying Paper Size and Type in the Paper Drawer

Press (Select Paper/Settings).

If the <Select Paper> screen shown below is displayed, use / to select <Paper Settings>, and press .

Select <Drawer 1> or <Drawer 2>, and press .

<Drawer 2> is displayed only when the optional paper drawer (drawer 2) is installed (MF8580Cdw / MF8550Cdn / MF8540Cdn

only).

Select the paper size, and press .

Select the paper type, and press .

LINKS

Loading Paper in the Paper Drawer

Paper

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Specifying Paper Size and Type in the Manual Feed Slot

The screen shown here is displayed when paper is loaded in the manual feed slot. Follow the on-screen instructions to specify settings

that match the size and type of the loaded paper.

NOTE

If the screen shown above is not displayed when paper is loaded

If you always load the same paper in the manual feed slot, you can skip the paper setting operations by registering the paper

size and type as the default setting. When the default setting is registered, however, the screen shown above is not displayed. To

display the screen, select <Off> for <Register Default Settings> ( Registering Default Paper Settings for the Manual Feed

Slot).

Select the paper size.

Use / to select the paper size, and press .

When loading custom size paper

1Select <Custom>, and press .

2Specify the length of the <X> (shorter) side.

Select <X>, and press .

Input the length of the <X> side using /or the numeric keys, and press <Apply>.

3Specify the length of the <Y> (longer) side.

Select <Y>, and press .

Input the length of the <Y> side, and press <Apply>.

4Press <Apply>.

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Select the paper type, and press .

LINKS

Loading Paper in the Manual Feed Slot

Paper

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Registering Default Paper Settings for the Manual Feed Slot

You can register default paper settings for the manual feed slot. Registering default settings can save yourself the effort of having to

specify the settings each time you load the same paper into the manual feed slot.

NOTE

After the default paper setting is registered, the paper setting screen is not displayed when paper is loaded, and the same setting

is always used. If you load a different paper size or type without changing the paper settings, the machine may not print

properly. To avoid this problem, disable the default setting by selecting <Off> in step 3, and then load the paper.

Press (Select Paper/Settings).

If the <Select Paper> screen shown below is displayed, use / to select <Paper Settings>, and press .

Select <Multi-Purpose Tray>, and press .

Select <Set Details>, and press .

If <Set Details> cannot be selected, select <On>, press , and then perform steps 1 and 2 again.

Select the paper size, and press .

Registering a custom paper size

1Select <Custom>, and press .

2Specify the length of the <X> (shorter) side.

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Select the paper type, and press .

LINKS

Loading Paper in the Manual Feed Slot

Paper

Select <X>, and press .

Input the length of the <X> side using /or the numeric keys, and press <Apply>.

3Specify the length of the <Y> (longer) side.

Select <Y>, and press .

Input the length of the <Y> side, and press <Apply>.

4Press <Apply>.

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Registering a Custom Paper Size

You can register up to three frequently used custom paper sizes.

Press (Select Paper/Settings).

If the <Select Paper> screen shown below is displayed, use / to select <Paper Settings>, and press .

Select <Register Custom Paper>, and press .

Select <Not Registered>, and press .

If paper sizes <1> to <3> have already been registered, either change or delete the setting to continue. The procedures for

changing and deleting these settings are described below.

Changing a setting

1Select the registered size you want to change, and press .

2Select <Edit>, press , and proceed to step 4.

Deleting a setting

1Select the registered size you want to delete, and press .

2Select <Delete>, and press .

3Select <Yes>, and press .

Specify the paper size.

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1Specify the length of the <X> (shorter) side.

Select <X>, and press .

Input the length of the <X> side using /or the numeric keys, and press <Apply>.

2Specify the length of the <Y> (longer) side.

Select <Y>, and press .

Input the length of the <Y> side, and press <Apply>.

3Press <Apply>.

Select the paper type, and press .

Selecting a Registered Custom Paper Setting

The paper sizes that are registered in the procedure above are displayed on the screen for selecting the paper size.

When selecting the paper size for the paper drawer

On the screen to specify the size of the paper that is loaded in the paper drawers, the registered paper sizes are displayed.

Specifying Paper Size and Type in the Paper Drawer

NOTE:

Only the registered paper sizes that can be loaded in the paper drawer are displayed. Paper

When selecting the paper size for the manual feed slot

When paper is loaded in the manual feed slot, the screen for selecting the paper size for the manual feed slot is displayed. The

registered paper sizes are displayed on this screen. Specifying Paper Size and Type in the Manual Feed Slot

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NOTE:

The registered paper sizes are displayed when you set the default paper settings for the manual feed slot. From the screen, you

can select one of the displayed sizes as the default paper size for the manual feed slot. Registering Default Paper Settings

for the Manual Feed Slot

LINKS

Loading Paper in the Paper Drawer

Loading Paper in the Manual Feed Slot

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0ALJ-01W

Using the Operation Panel

Use the keys shown below to specify settings and adjust values.

Using /

Scrolling the screen

The scroll bar is displayed on the right side of the screen when not all of the information fits on one screen. If the scroll bar is

displayed, use /to scroll up or down. The text and background colors of an item are inverted when it is selected.

Changing a setting value

Use / when entering numbers. You can also enter the value directly using the numeric keys when the numeric key icon is

displayed in the top-left corner of the screen, as shown below. Entering Text

NOTE:

The numbers in parentheses beneath the value input field indicate the range of possible values.

Using /

Proceeding to next screen/Returning to previous screen

Press to proceed to the next screen. Press to return to the previous screen.

NOTE:

You can also proceed to the next screen by pressing , and return to the previous screen by pressing (Back).

Adjusting a setting value

Use / when adjusting the value on a scale.

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Using

Press to apply a setting.

Using the Multi-function Keys (Left/Right)

Items may appear at the bottom of the screen, such as <Background> and <Apply> shown on the screen below. Press the

corresponding multi-function key (left/right) to select one of these items.

NOTE:

Reference to multi-function keys in the Manual

The instructions in the e-Manual refer to the names of the items at the bottom of the screen instead of the corresponding multi-

function keys. For example, when describing instructions for selecting <Background> on the screen shown above, the phrase

"Press <Background>" is used instead of "Press the left multi-function key to select <Background>."

Using the Numeric Keys

Use the numeric keys when entering text and numbers. Entering Text

TIPS

You can change a variety of display-related settings, such as the scrolling speed or display language:

Display Settings

To change the screen that is automatically displayed when the machine remains idle for a specified length of time:

Function After Auto Reset

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Entering Text

This section describes how to enter text and numbers.

Switching the Type of Text

Press <A/a/12> to switch the type of text that is entered. The currently selected type of text is indicated by the "A", "a", or "12"

displayed above and to the right of the text input field.

NOTE:

You can also press to switch the type of text.

Types of Text That Can Be Entered

The text that can be entered using the numeric keys and are listed below.

Key A a 12

@ . - _ / 1

ABC abc 2

DEF def 3

GHI ghi 4

JKL jkl 5

MNO mno 6

PQRS pqrs 7

TUV tuv 8

WXYZ wxyz 9

(Not available) 0

(space) @ . / - _ ! ? & $ % # ( ) [ ] { } < > * + = " , ; : ' ^ ` | \ ~ (Not available)

Deleting Text

One character is deleted each time is pressed. Press and hold to delete all of the entered text.

Moving the Cursor (Entering a Space)

Use or to move the cursor. To enter a space, move the cursor to the end of the text, and press .

Example of Entering Text and Numbers

Example: "Canon-1"

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1Press <A/a/12> (or ) repeatedly until <A> is selected.

2Press repeatedly until the letter "C" is selected.

3Press <A/a/12> (or ) repeatedly until <a> is selected.

4Press repeatedly until the letter "a" is selected.

5Press repeatedly until the letter "n" is selected.

6Press repeatedly until the letter "o" is selected.

7Press repeatedly until the letter "n" is selected.

8Press repeatedly until the symbol "-" is selected.

9Press <A/a/12> (or ) repeatedly until <12> is selected.

10 Press .

11 Press <Apply>.

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0ALJ-01Y

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn /

MF8280Cw Only)

You can register frequently used destinations in the Address Book and easily select them when needed. You

can register up to 200 destinations in the Address Book. Destinations can be searched alphabetically, from

lists in the Address Book, or by entering three-digit numbers (coded dial numbers). You can also specify

destinations more quickly by using the following features.

Favorites

Registering a lot of addresses in the Address Book makes it difficult to find the destination you need. To avoid this situation, register

frequently used destinations as Favorites. Destinations registered in Favorites can be searched from the Favorites list (< > tab in the

Address Book). You can register up to 19 destinations as Favorites. Registering Destinations for Favorites

Group Dial

You can select multiple destinations that have already been registered and register them together as a group. You can send faxes or e-

mails to multiple destinations at the same time. You can register up to 199 destinations (100 destinations for e-mails) for a group.

Groups can also be registered in Favorites. Registering Multiple Destinations for Group Dial

NOTE

Use the Send Function Setting Tool or the Remote UI when registering a shared folder as the destination for scans.

Setting a Shared Folder as a Save Location

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

You can save the Address Book as a file on your computer (although you cannot use the computer to edit the Address Book).

You can also import a saved Address Book from the computer to the machine. Saving/Loading Registered Data

You can print a list of destinations registered in the Address Book.

Address Book List (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

If your office has an LDAP server installed, you can register destinations searched from the server in the Address Book. You

need to specify the settings for connecting to an LDAP server beforehand. Registering LDAP Servers (MF8580Cdw /

MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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Registering Destinations in the Address Book

Destinations can be edited or deleted after they have been registered. You can register up to 200 destinations in the Address Book.

Press or .

Press .

Press <Register Dest.>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Use / to select <Coded Dial>, and press .

Select <Fax> or <E-Mail>, and press .

Press <Fax> when registering a fax number, and press <E-Mail> when registering an e-mail address.

The types of destinations that can be selected vary depending on the machine model.

Registering destinations with the LDAP server

NOTE:

If your office has an LDAP server installed, you can register destinations searched from the server in the Address Book. You need

to specify the settings for connecting to an LDAP server beforehand.

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Select <Name>, and press .

Registering <Name> is optional. If you register <Name>, the destination can be searched alphabetically.

Enter the name using the numeric keys, and press <Apply>.

Select <Fax Number> or <E-Mail Address>, and press .

Enter the number or address using the numeric keys, and press <Apply>.

Press <Apply>.

A three-digit number is automatically set to destinations. The number can be edited after it has been registered.

Editing the Content of Registered Destinations

After registering destinations, you can change the content of destinations such as numbers, names, types, and coded dial numbers.

1Press <LDAP Server>.

2Search for the destination to register.

See steps 3 to 8 on Specifying Destinations in an LDAP Server (Fax) for the procedure.

According to the content registered in the LDAP server, the user name and the fax number/e-mail address of

the specified destination that is registered on the LDAP server will be automatically input.

3Select a destination, and press .

4Proceed to step 10.

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Press or .

Press .

Use / to select the tab containing the destination you want to edit.

Use / to select the destination you want to edit, and press <Details/Edit>.

Press <Edit>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Select the item you want to edit, press , perform editing, and then press <Apply>.

Press <Apply>.

Deleting a Registered Destination

Press or .

Press .

Use / to select the tab containing the destination you want to delete.

Use / to select the destination you want to delete, and press <Details/Edit>.

Press <Delete>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Select <Yes>, and press .

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Registering Destinations for Favorites

You can register frequently used destinations as Favorites in the Address Book. Destinations can be edited or deleted after they have

been registered. You can register up to 19 destinations in Favorites.

NOTE

Three-digit numbers are not assigned to Favorites.

Press or .

Press .

Press <Register Dest.>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Use / to select <Favorites>, and press .

Select <Fax> or <E-Mail>, and press .

Press <Fax> when registering a fax number, and press <E-Mail> when registering an e-mail address.

The types of destinations that can be selected vary depending on the machine model.

Registering destinations with the LDAP server

NOTE:

If your office has an LDAP server installed, you can register destinations searched from the server in the Address Book. You need

to specify the settings for connecting to an LDAP server beforehand.

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Select <Name>, and press .

Registering <Name> is optional. If you register <Name>, the destination can be searched alphabetically.

Enter the name using the numeric keys, and press <Apply>.

Select <Fax Number> or <E-Mail Address>, and press .

Enter the number or address using the numeric keys, and press <Apply>.

Press <Apply>.

1Press <LDAP Server>.

2Search for the destination to register.

See steps 3 to 8 on Specifying Destinations in an LDAP Server (Fax) for the procedure.

According to the content registered in the LDAP server, the user name and the fax number/e-mail address of

the specified destination that is registered on the LDAP server will be automatically input.

3Select a destination, and press .

4Proceed to step 10.

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Editing the Content of Registered Destinations in Favorites

After registering destinations, you can change the content of destinations such as numbers, names, and types.

Press or .

Press .

Use / to select < >.

Use / to select the destination you want to edit, and press <Details/Edit>.

Press <Edit>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Select the item you want to edit, press , perform editing, and then press <Apply>.

Press <Apply>.

Deleting a Registered Destination

Press or .

Press .

Use / to select < >.

Use / to select the destination you want to delete, and press <Details/Edit>.

Press <Delete>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Select <Yes>, and press .

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0ALJ-022

Registering Multiple Destinations for Group Dial

Multiple destinations can be combined into groups. After a group is registered, you can add or delete destinations.

Press or .

Press .

Press <Register Dest.>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Use / to select <Coded Dial>, and press .

Groups can also be registered in Favorites. Select <Favorites> to register the group as Favorites.

Select <Group>, and press .

Select <Name>, and press .

Registering <Name> is optional. If you register <Name>, the destination can be searched alphabetically.

Enter the name using the numeric keys, and press <Apply>.

Select <Number of Destinations>, and press .

Press <Add>.

Use / to select the tab and / to select the number or address you want to register, and press .

Press <Add>.

Repeat steps 10 and 11 until you have registered all of the destinations that you want to register, and then

press <Apply>.

Press <Apply>.

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Editing the Content of Registered Groups

After registering destinations, you can change the content of groups such as names, destinations, and coded dial numbers.

Press or .

Press .

Use / to select < >.

Use / to select the destination you want to edit, and press <Details/Edit>.

Press <Edit>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Select the item you want to edit, press , perform editing, and then press <Apply>.

Press <Apply>.

Deleting a Group

Press or .

Press .

Use / to select < >.

Use / to select the destination you want to delete, and press <Details/Edit>.

Press <Delete>.

If a screen appears prompting you to enter a PIN, enter the correct PIN using the numeric keys, and press .Setting a PIN

for Address Book

Select <Yes>, and press .

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0ALJ-023

Adjusting the Volume

The machine produces sounds in a variety of situations, such as when fax sending is complete or when a paper jam or error occurs. You

can set the volume of each of these sounds individually.

Press .

Use / to select <Preferences>, and press .

Select <Sound Volume Control>, and press .

Select a setting, and press .

Setting Description Procedure

<Fax Tone> Sound produced during a fax transmission <On> (Sound is produced) Go

to step 5

<Off> (No sound is produced)

Go to step 6

<Ring Tone> Sound produced when an incoming fax is received

<TX Done

Tone> Sound produced when fax sending is complete <On> (Sound is produced) Go

to step 5

<Off> (No sound is produced)

Go to step 6

<Only When Error Occurs> Go

to step 5

<RX Done

Tone> Sound produced when fax receiving is complete

<Scanning Done

Tone> Sound produced when fax document scanning is complete

<Entry Tone> Sound produced each time a key on the operation panel is

pressed

<On> (Sound is produced) or <Off>

(No sound is produced) Go to

step 6

<Invalid Entry

Tone>

Sound produced when an invalid key operation is performed,

such as when you enter a number outside the valid setting

range

<Restock

Supplies Tone> Sound produced when a toner cartridge is almost empty

<Warning

Tone> Sound produced when a paper jam or other error occurs

<Job Done

Tone>

Sound produced when an operation such as copying or

scanning is complete

<Energy Saver

Alert> Sound produced when the machine enters or exits sleep mode

Only available for the MF8580Cdw / MF8550Cdn / MF8280Cw.

Use / to adjust the volume, and press <Apply>.

Press to close the menu screen.

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0ALJ-024

Entering Sleep Mode

The sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no

operations will be performed on the machine for a while, such as during a lunch break, you can save power simply by pressing on

the operation panel. You can also use the Auto Sleep Time setting to automatically put the machine into sleep mode if it remains idle for

a specified length of time.

NOTE

When in sleep mode

When the machine enters sleep mode, lights up yellow green.

Situations in which the machine does not enter sleep mode

When the machine is in operation

When the [Processing/Data] indicator is lit up or blinking

When the machine is performing an operation such as adjustment or cleaning

When a paper jam occurs

When the receiver of the optional handset or an external telephone is off the hook

When the menu screen is displayed

When a job is waiting to be scanned to a USB memory device or to a computer

When an error message is displayed on the screen (There are some exceptions. The machine sometimes enters sleep mode

when error messages are displayed.)

When You Want to Set the Auto Sleep Timer

The factory default settings for the amount of time that elapses before the machine enters auto sleep mode are listed below. We

recommend using the factory default settings to save the most power. If you want to change the amount of time that elapses before

the machine enters auto sleep mode, follow the procedure below.

MF8580Cdw / MF8550Cdn / MF8540Cdn: 10 minutes (setting range is 10 to 60 minutes)

MF8280Cw / MF8230Cn: 20 minutes (setting range is 20 to 60 minutes)

<Timer Settings> <Auto Sleep Time> Set the amount of time that elapses before the machine

automatically enters sleep mode <Apply>

Exiting Sleep Mode

Press to exit sleep mode.

NOTE

If the optional handset or an external telephone is connected, the machine exits sleep mode when you take the receiver off

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the hook.

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0ALJ-025

Setting Auto Shutdown Time (MF8540Cdn / MF8230Cn Only)

By enabling this setting, you can set the machine to automatically shut down. The machine automatically turns OFF after the specified

period of idle time has elapsed since entering the sleep mode. You can cut electric power consumption at night and on holidays if you

forget to turn OFF the machine.

<Timer Settings> <Auto Shutdown Time> Set the time period <Apply>

IMPORTANT

Before setting <Auto Shutdown Time>

When the <Auto Shutdown Time> setting is enabled, the machine may automatically shut down even if you are operating the

machine from the Remote UI or from the Send Function Setting Tool. A malfunction may occur, particularly if the machine

shuts down while data is being imported. When you import data using the Remote UI or use the Send Function Setting Tool,

set <Auto Shutdown Time> to <0> (Off) in advance.

NOTE

The default setting is 4 hours.

If any setting of the [Timer Settings] is changed from the Remote UI while the machine is in the sleep mode, the timer for

the <Auto Shutdown Time> setting is reset to the beginning. The machine automatically shuts down after the specified

period of idle time has elapsed since the timer was reset.

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0ALJ-026

Copying

This chapter describes basic copy operations and various other useful functions, such as 2-sided copying and copying both sides of an ID

card onto one page.

Using Basic Operations

Basic Copy Operations

Canceling Copies

Selecting Copy Paper

Using Copy Settings to Suit Your Needs

Enlarging or Reducing Erasing Dark Borders and Frame

Lines (Erase Frame)

Collating Copies by Page

Selecting Document Type Adjusting Density Adjusting Color Balance

Adjusting Sharpness 2-Sided Copying (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

Copying Multiple Documents onto

One Sheet (2 on 1/4 on 1)

Using the [Paper Save Copy] Key Copying Both Sides of an ID Card

onto One Page

Simplifying Your Frequent Copy Operations

Changing Default Settings

Registering Frequently Used Copy Settings

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0ALJ-027

Basic Copy Operations

Place the document(s). Placing Documents

Press .

Enter the number of copies using the numeric keys.

Enter a quantity from 1 to 99.

Press to cancel the entered quantity.

Specify the copy settings as necessary.

Use / to select the settings. Various Copy Settings

Press .

Copying starts.

If you want to cancel copying, press <Cancel> <Yes> . Canceling Copies

When placing documents in the feeder in step 1

The document is automatically scanned.

When placing documents on the platen glass in step 1

Depending on the copy settings you made, the screen for selecting the document size and paper source is displayed when

copying multiple documents. Follow the procedure below.

1Use / to select the document size, and press .

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NOTE:

When the <Paper Size & Settings Mismatch> or <The memory is full. Scanning will be canceled. Do you want to print?>

message is shown in the display.

When an Error Message Appears

You can check the copy history, such as when or how many copies have been made. Press (Status Monitor) <Copy/Print

Job> <Copy Job Log> Select the copy document you want to check .

IMPORTANT

When copying documents with text or images that extend to the edges of the page

The edges of the document might not be copied. For more information about the scan margins, see Scan Area.

TIPS

If you always want to make copies with the same settings:

Changing Default Settings

If you want to register a combination of settings to use when needed:

Registering Frequently Used Copy Settings

2Select the paper source that contains the paper you want to use, and press .

If the screen is not displayed, proceed to step 3.

3Place the next document on the platen glass, and press .

Repeat this step until you finish scanning the entire document.

4Press <Start Copying>.

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Selecting Copy Paper

Specify the paper source that contains the paper to use for printing out copies.

NOTE

You must first specify the size and type of paper that is loaded in the paper source.

Specifying Paper Size and Type

Loading Paper

<Paper> Select the paper source ( , , )

MF8580Cdw / MF8550Cdn / MF8540Cdn

MF8280Cw / MF8230Cn

< >

Selects the paper loaded in the manual feed slot.

< >

Selects the paper loaded in the drawer.

<> (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Selects the paper loaded in the optional drawer.

LINKS

Basic Copy Operations

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0ALJ-029

Canceling Copies

If you want to cancel copying immediately after pressing , select <Cancel> on the screen or press on the operation panel. You

can also cancel copying after checking the copy status.

Press <Cancel> on the screen that is displayed while copying

Press to cancel

If the screen displays a list of documents when is pressed

Documents have been scanned and are waiting to be printed. Use /to select the copy document to cancel.

Use (Status Monitor) to cancel

(Status Monitor) <Copy/Print Job> <Job Status> Select the copy document on the <Copy/Print Job

Status> screen <Cancel> <Yes>

Copy details

The number of copies, settings, and other details are displayed. If you only want to check the details without canceling copying,

press (Status Monitor) to return to the copy main screen.

Cancels copying.

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LINKS

Basic Copy Operations

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0ALJ-02A

Various Copy Settings

A variety of settings are available to suit your needs, such as when you want to save paper or make your documents easier to read.

Enlarging or Reducing Selecting Document Type Adjusting Density

Adjusting Color Balance Adjusting Sharpness 2-Sided Copying (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

Copying Multiple Documents onto

One Sheet (2 on 1/4 on 1)

Using the [Paper Save Copy] Key Copying Both Sides of an ID Card

onto One Page

Erasing Dark Borders and Frame

Lines (Erase Frame)

Collating Copies by Page

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Enlarging or Reducing

You can enlarge or reduce copies by using a preset copy ratio such as <A5->A4>, or by setting a custom

copy ratio in increments of 1%.

<Copy Ratio> Select the copy ratio

Use / or the numeric keys to enter the copy ratio, and press <Apply>. You can set any copy ratio from 25% to 400% in 1%

increments.

Preset copy ratio

Use / to select a copy ratio.

LINKS

Basic Copy Operations

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0ALJ-02E

Selecting Document Type

You can select the optical image quality for the copy depending on the document type, such as text-only

documents, documents with charts and graphs, or magazine photos.

<Original Type> Select the document type

Suitable when copying documents that contain both text and photos, or documents that include detailed lines, such as maps. You

can also select whether to give priority to copy speed or image quality.

Suitable when copying documents that contain printed photos, such as magazines or pamphlets.

<Text>

Suitable when copying documents that only contain text.

LINKS

Basic Copy Operations

Priority is given to speed over image quality. This setting is effective only when selected for color copying.

This setting gives priority to image quality over speed. You can also adjust the level of priority given to the quality of

the text or photos. Use / to adjust the setting, and press <Apply>.

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0ALJ-02F

Adjusting Density

You can adjust the density of the copy if the text or images in a document are too light or dark. You can also

adjust the background to remove the background color when document pages are lightly colored or yellowing.

NOTE

Adjust both the density and background when copying a document printed on thin paper, such as a newspaper, so that the text

and images on the opposite side of the page are not visible in the copy.

<Density> Adjust the density <Apply>

<–>

Decreases the density.

<+>

Increases the density.

Adjusting the background color

<Density> <Background> <Adjust (Manual)> Adjust the background color <Apply> <Apply>

<–>

Makes the background color lighter.

<+>

Makes the background color darker.

<Adj. by Color>

Adjust each color in the background.

<Adj. by Color> Select the color Adjust the density <Apply> <Apply> <Apply>

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LINKS

Basic Copy Operations

Adjusting Color Balance

Adjusting Sharpness

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0ALJ-02H

Adjusting Color Balance

Adjust the levels of yellow, magenta, cyan, or black.

<Color Balance> Select the color Adjust the color level <Apply> <Apply>

<–>

Makes the selected color lighter.

<+>

Makes the selected color darker.

Example: If you want to make a copy with colors that more closely match the original

Example: If you want to make a copy with brighter colors than the original

LINKS

Basic Copy Operations

Adjusting Density

Adjusting Sharpness

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0ALJ-02J

Adjusting Sharpness

You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or

decrease the sharpness to improve the appearance of magazine photos.

<Sharpness> Adjust the sharpness <Apply>

<–>

Decreases the sharpness, resulting in a softer image.

Example: If you want to improve the appearance of magazine photos

<+>

Increases the image sharpness.

Example: If you want to sharpen text and lines written in pencil

LINKS

Basic Copy Operations

Adjusting Density

Adjusting Color Balance

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0ALJ-02L

2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

You can copy two pages of a document on both sides of the paper. You can also copy a two-sided document

on both sides of the paper, or on two separate pages.

NOTE

<2-Sided> may not be available with some sizes and types of paper.

Paper

<2-Sided> is not available when using <Paper Save Copy> or <ID Card Copy>.

TIPS

Using the key enables you to combine 2-sided copying and <2 on 1>/<4 on 1>: Using the [Paper Save Copy] Key

<2-Sided> Select the type of 2-sided copying

Types of 2-sided copying

The illustration below shows the types of 2-sided copying.

1-Sided->2-Sided 2-Sided->2-Sided 2-Sided->1-Sided

Specify if you want to change the binding, such as when copying book-type documents in calendar-type format.

1-Sided->2-Sided

If you want to copy portrait-oriented documents in calendar-type format (short-edge binding)

If you want to copy landscape-oriented documents in book-type format (short-edge binding)

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2-Sided->2-Sided

2-Sided->1-Sided

LINKS

Basic Copy Operations

Copying Multiple Documents onto One Sheet (2 on 1/4 on 1)

Using the [Paper Save Copy] Key

If you want to create copies with a different binding type than the original

<Orig/Fin. Type> Select the original orientation Select the original binding type Select the

binding type for the finished copy, which is different from that of the original document

This setting enables you to align the direction of the output paper.

When a 2-sided document is in portrait-oriented calendar-type format (short-edge binding)

When a 2-sided document is in landscape-oriented book-type format (short-edge binding)

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0ALJ-02R

Copying Multiple Documents onto One Sheet (2 on 1/4 on 1)

You can copy two or four documents onto a single sheet at a reduced size. This decreases the number of

pages, enabling you to save paper.

NOTE

Using <2 on 1>/<4 on 1> reduces the copy ratio automatically (the copy ratio is displayed on the screen). You can increase

or further reduce the copy ratio before pressing , but the edges of the document might not be copied if you increase it.

<2 on 1>/<4 on 1> is not available when using <Erase Frame>, <Paper Save Copy>, or <ID Card Copy>.

When you copy multiple documents onto one page, margins may be created in the copied image.

TIPS

Using the key enables you to combine 2-sided copying and <2 on 1>/<4 on 1>: Using the [Paper Save Copy] Key

<N on 1> Select <2 on 1> or <4 on 1> Select the document size on the <Scan Size> screen

On the <Output Size> screen, select the paper source that contains the paper you want to use

<2 on 1>/<4 on 1>

Select <2 on 1> to copy two pages of documents onto a single sheet, or select <4 on 1> to copy four pages of documents onto a

single sheet.

Specify how to arrange the documents on the page. Use /to select the desired layout, and press .

LINKS

Basic Copy Operations

2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Using the [Paper Save Copy] Key

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Using the [Paper Save Copy] Key

You can use <2 on 1>/<4 on 1> to copy multiple documents onto a single sheet, and <2-Sided> to copy the

document onto both sides of a page. Using , which combines these functions, makes it easier to save

paper than when using the functions separately.

NOTE

The 2-sided <Paper Save Copy> settings may not be available with some sizes and types of paper. Paper

Using <Paper Save Copy> reduces the copy ratio automatically (the copy ratio is displayed on the screen). You can increase or

further reduce the copy ratio before pressing , but the edges of the document might not be copied if you increase it.

<Paper Save Copy> is not available when using <Erase Frame>, <2-Sided>, <2 on 1>/<4 on 1>, or <ID Card Copy>.

When you copy multiple documents onto one page, margins may be created in the copied image.

Select the paper save copy setting Select the document size on the <Scan Size> screen

Paper save copy settings

Select one of four setting combinations.

Original (Portrait) Copy

<2 on 1 1-

Sided->2-

Sided>

(MF8580Cdw /

MF8550Cdn /

MF8540Cdn

Only)

<4 on 1 1-

Sided->2-

Sided>

(MF8580Cdw /

MF8550Cdn /

MF8540Cdn

Only)

<2 on 1 1-

Sided->1-

Sided>

<4 on 1 1-

Sided->1-

Sided>

LINKS

Basic Copy Operations

2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Copying Multiple Documents onto One Sheet (2 on 1/4 on 1)

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0ALJ-02S

Copying Both Sides of an ID Card onto One Page

You can use <ID Card Copy> to copy the front and back sides of a card onto the same side of a page. This

function is useful when copying a driver's license or ID card.

NOTE

<ID Card Copy> is available with A4/Letter size paper or larger.

<Copy Ratio> is automatically set to <100%>.

<ID Card Copy> is not available when using <Erase Frame>, <Paper Save Copy>, <2-Sided>, or <2 on 1>/<4 on 1>.

Place the card <N on 1> <ID Card Copy> Turn the card over

How to place the card

LINKS

Basic Copy Operations

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0ALJ-02U

Erasing Dark Borders and Frame Lines (Erase Frame)

When copying documents that are smaller than the output paper size, frame lines may appear around the

edges in the copied image. When copying facing pages from thick book, dark borders may appear. <Erase

Frame> enables you to erase these frame lines and dark borders.

NOTE

The width of the frame to erase is increased or decreased relative to the <Copy Ratio> setting.

<Erase Frame> is not available when using <Paper Save Copy>, <2 on 1>/<4 on 1>, or <ID Card Copy>.

<Erase Frame> <On> Specify the width of the frame to erase <Apply> Select the document

size on the <Scan Size> screen

Frame Width

Use / or the numeric keys to enter the frame width (1 to 50 mm), and press <Apply>.

Example: If you want to erase the dark borders and frame lines

LINKS

Basic Copy Operations

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0ALJ-02W

Collating Copies by Page

When preparing multiple copies of multi-page documents, set <Collate> to <On> to collate copies in

sequential page order. This function is useful when preparing handouts for meetings or presentations.

<Off>

The copies are grouped by page and not collated. For example, if you are making three copies of a five-page document, the

printouts will be arranged in the following page order: 1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5.

<On>

The copies are grouped into complete sets in sequential page order. For example, if you are making three copies of a five-page

document, the printouts will be arranged in the following page order: 1, 2, 3, 4, 5, 1, 2, 3, 4, 5, 1, 2, 3, 4, 5.

LINKS

Basic Copy Operations

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0ALJ-02X

Configuring Copy Settings to Your Needs

The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you register your

frequently used settings as default settings, you can eliminate the need to configure the same settings every time you make copies. In

addition, you can also register combinations of multiple copy settings and use them whenever you need them.

NOTE

The machine comes pre-configured with factory default settings ( Setting Menu List). You can change and register the default

settings according to your needs.

Change the copy ratio to 95% and register it as the default setting. From now on, you

can make copies without changing the copy ratio. Changing Default Settings

Go to <Favorite Settings> and register the combination of <2-Sided> and <Collate>

turned <On>. You can then easily use this setting combination whenever you need it.

Registering Frequently Used Copy Settings

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Changing Default Settings

The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these

default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every

time you make copies.

<Copy Settings> <Change Default Settings> Select the setting Change the default value of

the selected item <Apply>

Settings

Select the item you want to set, and change the default value.

LINKS

Basic Copy Operations

Various Copy Settings

Copy Settings

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Registering Frequently Used Copy Settings

You can register up to four frequently used combinations of copy settings. By simply selecting a registered setting combination when it is

needed, you can eliminate the need to configure the same settings every time you make copies, such as if you frequently set the number

of copies to 5, set <Erase Frame> to <On>, and increase the sharpness when copying. You can register the setting combinations

as <Mode 1> to <Mode 4>.

<Favorite Settings> Select <Mode 1> to <Mode 4> <Register> Select each setting and set the value

Register frequently used combinations of copy settings as one of the modes. To edit the settings for a mode that has already been

registered, select that mode, and press <Register> again.

Settings

Configure your frequently used settings. Various Copy Settings

NOTE

If you want to delete a registered setting, press <Favorite Settings> select the mode <Delete> <Yes> .

If you want to use a registered setting, press <Favorite Settings> select the mode .

Registered settings are saved even when the machine is turned OFF.

You can change the settings of a mode after it is activated.

LINKS

Basic Copy Operations

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Faxing

This chapter describes basic fax operations and various other useful functions to suit your needs, such as PC Fax to send documents

directly from computers, Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the

office.

NOTE

Fax functions are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw.

You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions

(MF8580Cdw / MF8550Cdn / MF8280Cw Only)

You need to register destinations in the Address Book before using this feature. Registering in the Address

Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Using Basic Operations

Sending Faxes

Canceling Sending Faxes

Receiving Faxes

Specifying Scanning Settings

Adjusting Resolution Adjusting Density Adjusting Sharpness

Scanning 2-Sided Documents

(MF8580Cdw / MF8550Cdn /

MF8540Cdn Only)

Specifying Destinations Simply and Quickly

Specifying from Address Book

(Fax)

Specifying Previously Used

Destinations (Fax)

Specifying Destinations in an

LDAP Server (Fax)

Sending and Receiving According to Your Purposes

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Making a Call before Sending

Faxes (Manual Sending)

Sending Faxes to Multiple

Destinations Simultaneously

(Sequential Broadcast)

Storing Received Faxes into

Memory (Memory Reception)

Forwarding Received Faxes Receiving Fax Information

Services

Sending Faxes Directly from Your Computer

Sending Faxes from Your

Computer (PC Fax)

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0ALJ-032

Sending Faxes

NOTE

You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions

(MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Place the document(s). Placing Documents

Press .

Enter the destination using the numeric keys, and press <Apply>.

If your machine is connected to a PBX (Private Branch Exchange), use / to select <R> and press before entering the

destination. If <R> is not available, you need to register the R-key settings. R-Key Setting

If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input

characters at once.)

To make it easier to specify destinations by using other methods, such as the Address Book, see Specifying Destinations for

Faxes.

NOTE:

When <Confirm Entered Fax Number> is set to <On>, a screen appears that prompts you to enter the destination again

(Checking Destinations before Sending Documents). Enter the same destination again for confirmation.

To send overseas

Enter the international access code, the country code, the area code, and the fax number to specify the destination.

1Enter the international access code.

2Use / to select <Pause>, and press .

<p> (pause) is inserted between numbers. In this case, 012 will be dialed first, then two seconds later, the

next number will be dialed.

NOTE:

Inputting pauses is optional; however, consecutive numbers that are input without pauses may not be

recognized correctly.

Pauses can be inserted continuously.

One pause inserts 4 seconds of waiting time. This time can be changed as necessary. Set Pause Time

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Specify the scanning settings as necessary.

Use / to select the settings. Various Fax Settings

Press (B&W) to start sending.

Scanning starts.

If you want to cancel sending, press <Yes> .

When placing documents in the feeder in step 1

When scanning is complete, the faxes are sent.

When placing documents on the platen glass in step 1

3Enter the country code, the area code, and the fax number.

4Select <Pause> to insert a pause at the end of the fax number as necessary, and press .

The waiting time inserted here is fixed to 10 seconds. This time cannot be changed.

5Press <Apply>.

Follow the procedures below.

1Use / to select the document size, and press .

When there is only one page to be scanned, proceed to step 3.

2Place the next document on the platen glass, and press (B&W).

Repeat this step until you finish scanning all of the pages.

3Press <Start Sending>.

The faxes are sent.

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TIPS

If you always want to send faxes with the same settings:

Changing Default Settings

If you want to sound an alarm when the handset is off the hook:

Off-Hook Alarm

If you want to check the dial tone before sending to avoid sending to wrong destinations:

Check Dial Tone Before Sending

LINKS

Canceling Sending Faxes

Sending and Receiving Faxes According to Your Purposes

Checking Status and Log for Sent and Received Documents

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0ALJ-033

Canceling Sending Faxes

If you want to cancel sending faxes immediately after pressing (B&W), press on the operation panel. You can also cancel sending

faxes after checking the fax status.

Press to cancel

If the screen displays a list of documents when is pressed

Documents have been scanned and are waiting to be processed. Use /to select the document to cancel.

Use (Status Monitor) to cancel

(Status Monitor) <TX Job> <Job Status> Select the fax document on the <TX Job Status/Log> screen

<Cancel> <Yes> .

Fax details

The number of sending document, settings, and other details are displayed. If you only want to check the details without sending,

press (Status Monitor) to return to the fax main screen.

Cancels sending.

LINKS

Sending Faxes

Checking Status and Log for Sent and Received Documents

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Various Fax Settings

A variety of settings are available to suit your needs, for example, when you want to adjust density or enhance the clarity of an image.

Adjusting Resolution Adjusting Density Adjusting Sharpness

Scanning 2-Sided Documents

(MF8580Cdw / MF8550Cdn /

MF8540Cdn Only)

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Adjusting Resolution

You can select the resolution suitable for your document type. The higher the resolution is, the clearer the

image becomes, but the longer it takes to send.

<Resolution> Select the resolution

<200 x 100 dpi (Normal)>

Suitable for documents that contain text only.

<200 x 200 dpi (Fine)>

Suitable for documents that contain fine text.

<200 x 200 dpi (Photo)>

Suitable for documents that contain photographs.

<200 x 400 dpi (Superfine)>

Achieves an even finer resolution than Fine.

<400 x 400 dpi (Ultrafine)>

Achieves an even finer resolution than Superfine.

LINKS

Sending Faxes

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Adjusting Density

You can adjust the density of the fax if the text or images in a document are too light or dark.

<Density> Adjust the density <Apply>

<–>

Decreases the density.

<+>

Increases the density.

LINKS

Sending Faxes

Adjusting Sharpness

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Adjusting Sharpness

You can adjust sharpness of the image before sending. Increase the sharpness to sharpen blurred text and

lines, or decrease the sharpness to improve the appearance of magazine photos.

<Sharpness> Adjust the sharpness <Apply>

<–>

Decreases the sharpness, resulting in a softer image.

Example: If you want to improve the appearance of magazine photos

<+>

Increases the image sharpness.

Example: If you want to sharpen text and lines written in pencil

LINKS

Sending Faxes

Adjusting Density

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Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

The machine can automatically scan the front and back sides of documents in the feeder.

IMPORTANT

Place the documents in the feeder; the machine cannot scan both sides of documents automatically when the documents are

placed on the platen glass or when the machine is set to Manual Sending.

<2-Sided Original> Select <Book Type> or <Calendar Type>

Select for documents whose images on the front and back sides face the same direction.

Select for documents whose images on the front and back sides face in opposite directions.

LINKS

Sending Faxes

Making a Call before Sending Faxes (Manual Sending)

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Specifying Destinations for Faxes

You can specify destinations by selecting them from the Address Book, as well as by using the numeric keys. To use the Address Book,

you need to register destinations in the Address Book beforehand. You can also specify previously used destinations. If your office has an

LDAP server installed, you can also specify destinations in the server.

Specifying with Numeric Keys

(Fax)

Specifying from Address Book

(Fax)

Specifying Previously Used

Destinations (Fax)

Specifying Destinations in an

LDAP Server (Fax)

TIPS for Enhancing Security

If you want to limit available destinations to ones from the Address Book, ones in an LDAP server, or previously specified

ones:

Limiting Available Destinations

If you want to disable specifying previously used destinations:

Disabling Use of Previously Used Destinations

LINKS

Sending Faxes

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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Specifying with Numeric Keys (Fax)

Use the numeric keys on the operation panel to specify destinations.

IMPORTANT

When <Restrict New Destinations> is set to <On>, you cannot use the numeric keys to specify destinations.

Limiting Available Destinations

Press .

Enter the destination using the numeric keys, and press <Apply>.

If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input

characters at once.)

To specify any additional destinations, select <Specify Next Destination (New)> by using / before repeating the same

procedure. Up to 10 destinations can be specified.

NOTE:

When <Confirm Entered Fax Number> is set to <On>, a screen appears that prompts you to enter the destination again

(Displaying the Screen for Confirming the Fax Number (MF8580Cdw / MF8550Cdn / MF8280Cw Only)). Enter the

same destination again for confirmation.

The maximum number of destinations that you can specify when using the numeric keys in combination with an LDAP server is

10. For example, if seven destinations have been specified using an LDAP server, up to three destinations can be specified using

the numeric keys.

To delete destinations

If you specified multiple destinations, you can delete destinations as necessary.

1Select <Confirm/Edit Destination>, and press .

2Select a destination you want to delete, and press .

3Press <Clear Dest.>, select <Yes>, and press .

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LINKS

Sending Faxes

Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)

NOTE

If you want to easily and quickly delete destinations without displaying a list of destinations

Before selecting <Confirm/Edit Destination> in step 1, you can press /to toggle the destinations you

specified. Display a destination you want to delete, and press .

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Specifying from Address Book (Fax)

The Address Book enables you to specify a destination by selecting from a list of registered destinations or by

searching by name for destinations with recipient names. You can also directly specify a destination by

entering a three-digit number (coded dial number) assigned to a destination.

Selecting Destinations from Address Book

Selecting Destinations Directly by Entering Coded Dial Numbers

NOTE

You need to register destinations in the Address Book before using this feature.

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Press .

You can also use /to select <Specify from Address Book> on the screen, and press .

Use / to select a tab.

<All>

Displays all the destinations registered in the Address Book. For the marks beside the destinations, see the explanations below.

Displays a list of destinations registered in Favorites.

<A-Z>/<0-9>/<ABC> to <YZ>

Displays destinations with recipient names whose first characters correspond to the characters of the selected tab.

Displays destinations for faxes.

Displays destinations for e-mails. To specify destinations using this tab, see Specifying from Address Book.

Displays destinations for shared folders. To specify destinations using this tab, see Specifying from Address Book.

Displays a list of destinations registered in Group Dial.

Use / to select a destination, and press .

Selecting Destinations from Address Book

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NOTE:

If you want to specify multiple destinations

Repeat steps 2 to 4. Up to 200 destinations can be specified.

To specify any additional destinations with the numeric keys, use / to select <Specify Next Destination (New)> on the

screen, and press .

To delete destinations

If you specified multiple destinations, you can delete destinations as necessary.

Press .

Press (Coded Dial).

1Select <Confirm/Edit Destination>, and press .

2Select a destination you want to delete, and press .

3Press <Clear Dest.>, select <Yes>, and press .

If you specified destinations in Group Dial in step 2, <Number of Destinations> is displayed on the screen.

Selecting this item and pressing displays detailed destinations in Group Dial.

NOTE

If you want to easily and quickly delete destinations without displaying a list of destinations

Before selecting <Confirm/Edit Destination> in step 1, you can press / to toggle the destinations you

specified. Display a destination you want to delete, and press .

Selecting Destinations Directly by Entering Coded Dial Numbers

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You can also use /to select <Specify from Coded Dial> on the screen, and press .

Use the numeric keys to enter a three-digit number (001 to 181).

If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input

characters at once.)

NOTE:

If a confirmation screen appears

When <Coded Dial TX Confirmation> is set to <On>, a screen is displayed that shows the destination and the name for the

number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything

is correct, select <OK>, and press . To specify another destination, select <Cancel>, press , and enter a three-digit number

again. Displaying Destinations in Address Book

If you want to specify multiple destinations

Repeat steps 2 and 3. Up to 181 destinations can be specified.

To specify any additional destinations with the numeric keys, use / to select <Specify Next Destination (New)> on the

screen, and press .

To delete destinations

If you specified multiple destinations, you can delete destinations as necessary.

1Select <Confirm/Edit Destination>, and press .

2Select a destination you want to delete, and press .

3Press <Clear Dest.>, select <Yes>, and press .

If you specified destinations in Group Dial in step 2, <Number of Destinations> is displayed on the screen.

Selecting this item and pressing displays detailed destinations in Group Dial.

NOTE

If you want to easily and quickly delete destinations without displaying a list of destinations

Before selecting <Confirm/Edit Destination> in step 1, you can press / to toggle the destinations you

specified. Display a destination you want to delete, and press .

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LINKS

Sending Faxes

Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)

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Specifying Previously Used Destinations (Fax)

You can select a destination from among the past three destinations. When you specify a previously used

destination, the machine also sets the same fax settings such as density you used the last time you sent

documents to that destination.

IMPORTANT

When <Restrict Resending from Log> is set to <On>, you cannot use this feature. Disabling Use of Previously Used

Destinations

Turning OFF the machine or setting <Restrict New Destinations> to <On> deletes the past destinations, and disables this

feature. Limiting Available Destinations

The destinations in Manual Sending are not available for this feature.

Making a Call before Sending Faxes (Manual Sending)

NOTE

When you specify a destination using this feature, any destinations that you have already specified are deleted.

Press .

Use / to select <Previous Settings>, and press .

Select a destination, and press .

For Sequential Broadcast, the screen displays only the first destination you specified, but the fax will be sent to all the

destinations that you specified. Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)

The selected destination and its fax settings are specified.

LINKS

Sending Faxes

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Specifying Destinations in an LDAP Server (Fax)

If your office has an LDAP server installed, you can use the destinations registered in the server. To specify

destinations, access an LDAP server via the machine, and then search for a destination.

NOTE

You need to specify the settings for connecting to an LDAP server beforehand.

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Press .

Use / to select <Specify from LDAP Server>, and press .

Select the LDAP server you are using, and press .

Select the search criteria, and press .

Personal names, fax numbers, e-mail addresses, organization names, and department names are available criteria for searching

destinations. Multiple search criteria can be specified at the same time.

Specify the search criteria using the numeric keys, and press <Apply>.

The following screen shows an example for when <Name> is selected in step 4 to search by personal name.

Pressing <A/a/12> toggles the input modes (except for searching by fax number).

To specify multiple search criteria, repeat steps 4 and 5.

Select <Search Method>, and press .

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Specify the search method, and press .

Searches and displays the destinations that meet all the search criteria specified in steps 4 and 5.

All destinations meeting any of the search criteria specified in steps 4 and 5 are displayed as search results.

Press <Start Search>.

The destinations meeting your search criteria are displayed.

NOTE:

If the authentication screen appears when you press <Start Search>, enter the user name of the machine and the password

registered in the LDAP server, and press <Apply>. Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn /

MF8280Cw Only)

Select a destination, and press <Apply>.

Up to 10 destinations can be specified.

To search for a destination using other search criteria, repeat steps 2 to 9.

NOTE:

The maximum number of destinations that you can specify when using the numeric keys in combination with an LDAP server is 10.

For example, if seven destinations have been specified using the numeric keys, up to three destinations can be specified using an

LDAP server.

To delete destinations

If you specified multiple destinations, you can delete destinations as necessary.

1Select <Confirm/Edit Destination>, and press .

2Select a destination you want to delete, and press .

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LINKS

Sending Faxes

Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)

3Press <Clear Dest.>, select <Yes>, and press .

NOTE

If you want to easily and quickly delete destinations without displaying a list of destinations

Before selecting <Confirm/Edit Destination> in step 1, you can press / to toggle the destinations you

specified. Display a destination you want to delete, and press .

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Changing Default Settings

The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these

default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every

time you send faxes.

<Fax Settings> <TX Function Settings> <Change Default Settings> Select the setting

Change the default value of the selected item <Apply>

Settings

Select the item you want to set, and change the default value.

LINKS

Sending Faxes

Various Fax Settings

Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

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Receiving Faxes

This section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some

procedures for using fax functions before specifying the receiving settings. Configuring Initial Settings for Fax Functions

(MF8580Cdw / MF8550Cdn / MF8280Cw Only)

NOTE

The machine can print received fax documents on A4 or Letter size paper. If received fax documents are printed on other paper

sizes, a portion of the page may not be printed or a page may be printed on two separate sheets of paper.

Methods for Receiving Faxes

The machine provides the following receiving methods. Select the method that best suits your needs and then set it up by following the

procedures in Setting Up the Machine to Receive Faxes.

<Auto>

Dedicated to receiving faxes

The machine receives faxes automatically. Even if someone makes a call to you, you cannot talk to the caller.

<Fax/Tel

Auto Switch>

When the call is a fax

The machine receives the fax automatically.

When the call is a telephone call

An incoming call rings. Pick up the handset to answer the call.

NOTE:

You need to connect your telephone or the optional handset to the machine beforehand.

<Answering

Machine>

When the call is a fax

After an incoming call rings, the machine receives the fax automatically.

When the call is a telephone call

The answering machine activates, enabling the caller to leave a message. If you pick up the handset before the

answering machine starts recording a message, you can talk with the caller.

NOTE:

You need to connect your answering machine to the machine beforehand.

Set the answering machine to answer after a few rings.

We recommend that you add approximately 4 seconds of silence at the beginning of the message or set the

maximum recording time to 20 seconds.

When the call is a fax

An incoming call rings. Pick up the handset. If you hear a beep, press , select <Start Receiving>, and press

to receive faxes.

When the call is a telephone call

An incoming call rings. Pick up the handset. If you do not hear a beep, start your conversation.

NOTE:

You need to connect your telephone or the optional handset to the machine beforehand.

You can set the machine to automatically receive faxes when an incoming call rings within a specified

timeframe. Switch to Auto RX

<Net

Switch> The machine distinguishes between fax and telephone calls. This mode is only available for certain countries and

requires subscription to a network switch service.

NOTE:

You need to connect your telephone or the optional handset to the machine beforehand.

NOTE

Depending on the type of telephone connected to it, the machine may not be able to send or receive faxes properly.

If you are connecting an external telephone with fax functions, set the telephone to not receive faxes automatically.

If you pick up the telephone handset and hear a beep, the call is a fax. You can receive the fax just by using the telephone to

enter a specific ID number.

Using a Telephone to Receive Faxes (Remote Reception)

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Setting Up the Machine to Receive Faxes

Press .

Use / to select <RX Mode>, and press .

Select the receiving method, and press .

When selecting <Fax/Tel Auto Switch>

TIPS

If you want to print received documents on both sides of paper: Print on Both Sides

If you want to print information, such as reception date and time, at the bottom of received documents: RX Page Footer

If you want to continue printing even when the toner is low: Continue Printing When Toner Is Low

Using a Telephone to Receive Faxes (Remote Reception)

When you pick up the telephone and get a fax signal, you do not need to go to the machine to receive the fax. Just enter a specific ID

number (default setting: 25) with the telephone, and you can start receiving the fax.

When an incoming call rings, pick up the telephone handset.

If you hear a beep, enter the ID number for Remote Reception with the telephone.

Specify the following three settings as necessary. When the setting is complete, press <Apply>.

Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a

telephone call. (Setting values: 5 to 30 seconds; default setting: 8 seconds)

Enables you to specify the duration during which an incoming call rings for a telephone call. (Setting values: 15 to 300

seconds; default setting: 22 seconds)

Enables you to specify how the machine operates if you do not pick up the handset while an incoming call is ringing.

Select <End> to disconnect the call or <Receive> to receive an incoming fax. (Default setting: <Receive>)

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The ID number is set to 25 by default. You can change this number as necessary. Remote RX

Hang up the handset.

LINKS

Sending and Receiving Faxes According to Your Purposes

Checking Status and Log for Sent and Received Documents

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Sending and Receiving Faxes According to Your Purposes

In addition to the basic sending and receiving methods, there are a variety of other methods to suit your purposes.

Making a Call before Sending

Faxes (Manual Sending)

Sending Faxes to Multiple

Destinations Simultaneously

(Sequential Broadcast)

Storing Received Faxes into

Memory (Memory Reception)

Forwarding Received Faxes Receiving Fax Information

Services

LINKS

Sending Faxes

Receiving Faxes

Checking Status and Log for Sent and Received Documents

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Making a Call before Sending Faxes (Manual Sending)

You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it

means the recipient is trying to receive your faxes. Press (B&W) to send your faxes.

NOTE

You need to connect your telephone or the optional handset to the machine beforehand.

Place the document(s). Placing Documents

The machine cannot automatically scan both sides of the documents in Manual Sending.

When the document is placed on the platen glass, only one page can be sent.

Press .

Specify the scanning settings as necessary. Various Fax Settings

Dial the recipient’s fax number.

Ask the recipient to set their fax machine to receive your faxes.

If you hear a beep, proceed to step 6.

Press (B&W), and hang up the handset.

LINKS

Sending Faxes

Canceling Sending Faxes

Checking Status and Log for Sent and Received Documents

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Sending Faxes to Multiple Destinations Simultaneously (Sequential

Broadcast)

You can send faxes to up to 210 destinations at once. Use the numeric keys or the Address Book to specify

multiple destinations. If your office has an LDAP server installed, you can access the server via the machine,

and then specify up to 10 destinations.

The maximum number of destinations that you can specify when using an LDAP server or the numeric keys is 10 respectively.

If you use the numeric keys in combination with an LDAP server, a total of 10 destinations can be specified. For example, if

seven destinations have been specified using the numeric keys, up to three destinations can be specified using an LDAP server.

IMPORTANT

When <Restrict Sequential Broadcast> is set to <Reject Sequential Broadcast>, you cannot use this feature.

Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

NOTE

You need to register destinations in the Address Book before using this feature.

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Place the document(s). Placing Documents

Press .

Specify the destination.

To specify with the numeric keys, enter the fax number, and press <Apply>. To specify any additional destinations, select

<Specify Next Destination (New)> by using /before repeating the same procedure.

To specify from the Address Book Specifying from Address Book (Fax)

To specify from an LDAP server Specifying Destinations in an LDAP Server (Fax)

Specify the scanning settings as necessary.

Use / to select the settings. Various Fax Settings

Press (B&W) to start sending.

LINKS

Sending Faxes

Canceling Sending Faxes

Checking Status and Log for Sent and Received Documents

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Storing Received Faxes into Memory (Memory Reception)

You can store received faxes into memory without printing them as soon as you receive them. The documents

in memory can be printed at any time, so you can delete unnecessary documents, like direct mails, before

they are printed and save paper. This feature is also helpful when printing confidential documents; you can

print them whenever it is convenient for you and prevent unauthorized persons from seeing them

unintentionally.

Storing Documents into Memory

Printing Documents in Memory

Checking/Deleting Documents in Memory

NOTE

The documents in memory can be also forwarded to a destination. Selecting a Document to Forward

To store received documents into memory, set <Memory Lock Settings> to <On>. You can also specify optional settings such as a

security setting that makes a password necessary to unlock the feature and a time setting that specifies a period of time during the day

in which received documents are stored in memory.

<On> Specify each setting <Apply>

Enables you to register a password of up to seven digits. To register a password, use the numeric keys to enter a password, and

press <Apply>. Enter the same numbers again for confirmation, and press <Apply>. This password is necessary when you change

the memory reception settings or when you deactivate the Memory Reception feature to print all the stored documents. If you do

not want to register a password, just press <Apply> without entering anything.

NOTE:

Passwords with only zeros, as in "00" or "0000000", are not allowed.

Enables you to print RX Result reports every time documents are stored into memory. To print reports, select <On>, and press

. You also need to set <RX Result Report> to <On>. RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Specify a period of time during the day in which received documents are stored in memory. If you do not set a period of time, the

machine stores every document into memory when Memory Reception is turned on.

To print received documents in memory, set <Memory Lock Settings> to <Off>. All the documents in memory are printed.

NOTE

You cannot select a specific document for printing.

If a time for the feature to deactivate has been specified, the documents are automatically printed at the specified time.

Storing Documents into Memory

Printing Documents in Memory

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<Off>

You can check detailed information about the documents stored in memory, including sender fax numbers and number of pages sent,

and then delete unnecessary documents.

Press (Status Monitor).

Use / to select <RX Job>, and press .

Select <Job Status>, and press .

Select the document you want to check, and press .

To delete the checked document

Checking/Deleting Documents in Memory

1Press <Delete>.

2Select <Yes>, and press .

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LINKS

Receiving Faxes

Checking Status and Log for Sent and Received Documents

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Forwarding Received Faxes

You can forward received documents to other destinations. You can select a document from among all the

documents received in memory for forwarding, or set the machine to automatically forward every received

document to specified destinations. Fax numbers as well as e-mail addresses and shared folders in computers

can be specified as forwarding destinations. Documents are converted into PDF files when the destinations that

are specified for forwarding are e-mail addresses or shared folders.

NOTE

Available destinations for forwarding are limited to the destinations registered in the Address Book. If no destinations are

registered, register destinations in the Address Book before using this feature.

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Specifying e-mail addresses and shared folders as forwarding destinations is only available for the MF8580Cdw / MF8550Cdn /

MF8540Cdn.

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Selecting a Document to Forward

The machine forwards the document that you select from among all the documents received in memory. To use this feature, first activate

the Memory Reception feature. Storing Received Faxes into Memory (Memory Reception)

NOTE

As long as the Memory Reception feature is not deactivated, the documents in memory are not deleted even after they are

forwarded; the same documents can be forwarded multiple times.

Press (Status Monitor).

Use / to select <RX Job>, and press .

Select <Job Status>, and press .

Select the document you want to forward, and press .

Press <Forward>.

Select the forwarding destination from the Address Book, and press .

For instructions on how to use the Address Book, see Specifying from Address Book (Fax).

The document is forwarded to the specified destination.

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Forwarding All the Received Documents Automatically

The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax

information anytime, anywhere.

Specifying Settings for Documents to be Forwarded Automatically

Printing Documents to be Forwarded

Printing/Resending/Deleting Documents that Failed to be Forwarded

While the Forwarding feature is activated, all the documents to be received are automatically forwarded.

<System Management Settings> <Forwarding Settings> <On> Select the forwarding

destination from the Address Book

NOTE

For instructions on how to use the Address Book, see Specifying from Address Book (Fax).

If you want to check the documents to be forwarded for yourself, you can set the machine to print the documents whenever they are

forwarded, or to print only the documents that failed to be forwarded.

<System Management Settings> <Store/Print When Forwarding> <Print Images> Select

<On>

Prints all the documents to be forwarded.

Prints only the documents that failed to be forwarded.

You can store documents that failed to be forwarded in memory, and print, resend, or delete them later.

Specifying Settings for Documents to be Forwarded Automatically

Printing Documents to be Forwarded

Printing/Resending/Deleting Documents that Failed to be Forwarded

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Storing Documents that Failed to be Forwarded in Memory

Printing/Resending/Deleting Documents Stored in Memory

Press (Status Monitor).

Use / to select <Fax Forwarding Errors>, and press .

Select the document you want to check, and press .

To print the checked document

1Press <Print/Forward>.

2Select <Print>, and press .

3Select <Yes>, and press .

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To resend the checked document

To delete the checked document

LINKS

Receiving Faxes

Checking Status and Log for Sent and Received Documents

1Press <Print/Forward>.

2Select <Forward>, and press .

3Select the forwarding destination from the Address Book, and press .

For instructions on how to use the Address Book, see Specifying from Address Book (Fax).

1Press <Delete>.

2Select <Yes>, and press .

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Receiving Fax Information Services

Through fax information services, you can easily get a variety of helpful lifestyle and work information from

companies and organizations. This section describes a typical procedure for receiving these services.

NOTE

Depending on the service, actual procedures may differ from the ones described below. Follow the procedures for the service you

are using.

Press .

Press <Hook>.

If an external telephone or the optional handset is connected to the machine, you can pick up the handset instead of pressing

<Hook>.

When you hear a dial tone, dial the information service.

When the recorded message of the information service answers, press .

This step is unnecessary if the machine is using a tone-dialing line.

Use the numeric keys to enter the service number assigned for the information you want to receive.

You can also use the keypad on the telephone to enter the information service number.

Use / to select <Start Receiving>, and press to start receiving faxes.

If you have picked up the handset, hang it up.

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LINKS

Receiving Faxes

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Checking Status and Log for Sent and Received Documents

The statuses and communication logs for sent and received fax documents can be checked separately for sending and receiving. You can

check detailed document information, including destinations and number of pages, and you can delete unnecessary documents.

IMPORTANT

When <Display Job Log> is set to <Off>, you cannot check the communication logs.

Display Job Log

NOTE

The destinations in Manual Sending cannot be checked because they are not displayed.

Press (Status Monitor).

Use / to select <TX Job> or <RX Job>, and press .

Check the statuses and communication logs for sent and received documents.

To check the statuses for sent and received documents

1Select <Job Status>, and press .

2Select the document whose status you want to check, and press .

Displays a list of the documents that are being sent and received or are waiting to be processed.

Displays detailed information about the document selected from the list. If you specified multiple destinations, the

number of specified destinations is displayed on the screen. To check the details of specified multiple destinations, select

<Number of Destinations>, and press . If you find an unnecessary document, press <Cancel> or <Delete>, select

<Yes>, and press .

To check the communication logs for sent and received documents

1Select <Job Log>, and press .

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2Select the document whose log you want to check, and press .

Displays a list of the documents that were sent and received. <OK> is displayed when a document was sent or received

successfully, and <Error> is displayed when a document failed to be sent or received because it was canceled or there

was some error.

Displays detailed information about the document selected from the list.

NOTE:

If the <Result> column shows a three-digit number

This number represents an error code. When an Error Code Appears

LINKS

TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

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Sending Faxes from Your Computer (PC Fax)

You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print

documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax settings ( Configuring

Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only)) and installing the fax driver on your computer

(MF Driver Installation Guide), before using this feature.

About the Fax Driver Help

Clicking [Help] on the fax driver screen displays the Help screen. On this screen you can see information that is not in the e-

Manual, including information about driver features such as registering frequently used settings and how to set up those features.

NOTE

Depending on the operating system and the version of the fax driver you are using, the fax driver screens in this manual may

differ from your screens.

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Sending PC Faxes

IMPORTANT

When <Allow Fax Driver TX> is set to <Off>, you cannot send faxes from computers.

Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on

the machine. For more information, click [Help] on the fax driver screen. Setting the Department ID Management

Open a document in an application and display the print dialog box.

How to display the print dialog box differs for each application. For more information, see the instruction manual for the

application you are using.

Select your fax driver, and click [Print].

NOTE:

In Windows 8/Server 2012, if you want to send a fax from the Windows Store app, display the charm bar to the right of the

screen, and tap [Devices] the machine you are using [Print]. When you send a fax in this way, you can only set some of the

fax functions. If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, move to the

desktop and proceed to step 3.

From the [Sending Settings] tab, enter [Destination Name] and [Fax Number], and click [Add to Destination

List].

If you need to specify a number to dial an outside line, select [Specify Outside Dialing Prefix] and enter the number in [Outside

Dialing Prefix]. The specified number is added to the beginning of the fax number when the machine dials.

To make it easier to specify destinations using the Address Book, see Using Registered Destinations.

Selecting [Store Sent Fax Information and Image] enables you to store the logs for sending documents and check detailed

information of a sent document along with its image, including destinations and number of pages. For more information, click

[Help] on the fax driver screen.

NOTE:

If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the dialog box that is displayed when

[Security Settings] of the [Special] tab is clicked, a dialog box for entering the fax number again is displayed when you click [Add

to Destination List]. For more information, click [Help] on the fax driver screen.

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Attach a cover sheet to the document as necessary. Attaching Cover Sheets to PC Faxes

Click [OK] to send the document.

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Attaching Cover Sheets to PC Faxes

You can attach a cover sheet to the document you are sending. Select a cover sheet from three preset cover sheets in the fax driver, or

create your own custom cover sheets. For more information, click [Help] on the fax driver screen.

Open a document in an application and display the print dialog box.

How to display the print dialog box differs for each application. For more information, see the instruction manual for the

application you are using.

Select your fax driver, and click [Print].

Click the [Cover Sheet] tab and specify each setting.

[Cover Sheet Attachment]

Select [Different Sheet to Each Destination] or [Same Sheet to All Destinations].

[Style]

Select a cover sheet from the three preset cover sheets (Template 1 to 3). The layout of the selected cover sheet is displayed

in the image on the left.

[Items to Include]

Displays items that are to be included on a cover sheet. To change the items to be included, click [Settings].

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[Sender] tab

Select the sender items you want to include and enter the information.

[Destination] tab

Select the destination items you want to include and enter the information. Destination names, company names,

department names, and fax numbers specified in the [Sending Settings] tab ( Sending PC Faxes) are included on

the cover sheet.

[Logo] tab/[Signature] tab

Specify each setting. The following screen shows an example for when the [Logo] tab is selected.

With/without logos or signatures

Select [Print with Logo] or [Print with Signature] if you want to include logos or signatures on the cover sheet.

Have the bitmap files for logos or signatures ready beforehand.

Location of logos or signature files

Specify the location where logos or signatures files are saved. Click [Browse] to locate the file you are using for

logos or signatures.

Size and position of the specified logos or signatures

Adjust the size and position of the specified logos or signatures while checking the image displayed on the left.

[Details] tab

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If you want to insert an attention note, select [Insert Attention Note] and select a note from the [Attention

Note] drop-down list.

Attention notes such as "Urgent" and "Confidential" are available. You can also enter characters directly in [Attention Note]

instead of selecting a note from the list.

You can also add comments in [Comment to Include].

Click [Preview] to check the contents of the cover sheet, and if everything is correct, click [OK].

To modify the contents, perform the steps from 3 again.

The specified cover sheet is attached to the fax when the fax is sent.

[Include Number of Sheets to Send]

Select this check box if you want to include the number of sheets that you are going to send in the cover sheet

and specify the number of sheets in [Number of Sheets to Send]. The number of sheets to send is not counted

automatically. The value specified here is included in the cover sheet.

[Include Title]

Select this check box if you want to add a title to the cover sheet and enter the title in [Title].

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Using Address Book

Once you register frequently used destinations for PC faxes in the Address Book, you can easily specify

destinations whenever you send PC faxes. Also, Address Book data in CSV format created on applications such

as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for

use on other fax machines or applications.

NOTE

You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as

a user who has permission to access the folder, or change the save location of the Address Book.

Changing Location to Save Address Book Data

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Registering Destinations

This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those

registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations at

once.

Registering Destinations

Registering Multiple Destinations as One Destination (Group Dial)

NOTE

A total of 6,000 destinations can be registered: 3,000 for single destinations and 3,000 for group destinations.

You can select and combine registered group destinations and register them as separate group destinations.

You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on

as a user who has permission to access the folder, or change the save location of the Address Book.

Changing Location to Save Address Book Data

Open the printer folder. Displaying the Printer Folder

Right-click your fax icon and click [Printing preferences].

Click the [Edit Address Book] tab [Add Person].

NOTE:

To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].

Registering Destinations

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Specify each setting and click [OK].

Address

Enter the recipient name, company name, and department name.

[Fax Number]

Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses

for the fax numbers, such as "Home" or "Office", enter them in [Description].

[Notes]

Enter comments as necessary.

Open the printer folder. Displaying the Printer Folder

Right-click your fax icon and click [Printing preferences].

Click the [Edit Address Book] tab [Add Group].

Registering Multiple Destinations as One Destination (Group Dial)

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NOTE:

To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].

Specify each setting and click [OK].

[Group Name]

Enter a group name such as "Sales Department 1."

[Show]

Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register

in Group Dial.

[Person]

Displays single destinations.

[Group]

Displays group destinations.

[All]

Displays all the destinations registered in the Address Book.

[Available Destinations]

Select the destinations to register in Group Dial, and click [Add]. The selected destinations are displayed in [Current Group

Members].

NOTE:

To select multiple destinations, click the destinations while holding down [SHIFT] key or [CTRL] key.

To delete a destination from [Current Group Members], select a destination and click [Delete].

[Notes]

Enter comments as necessary.

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Using Registered Destinations

This section describes how to specify destinations registered in the Address Book. Registering Destinations

NOTE

You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as

a user who has permission to access the folder, or change the save location of the Address Book.

Changing Location to Save Address Book Data

Open a document in an application and display the print dialog box.

How to display the print dialog box differs for each application. For more information, see the instruction manual for the

application you are using.

Select your fax driver, and click [Print].

Click the [Sending Settings] tab [Address Book].

Select a destination and click [Add to List] [OK].

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To specify multiple destinations, repeat steps 3 and 4.

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0ALJ-047

Importing/Exporting Address Book Data

Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book

data can be exported to a file for use on other fax machines or applications. The machine supports two file formats: CSV (*.csv) files and

Canon Address Book files (*.abk).

Importing Address Book Data

Exporting Address Book Data

Changing Location to Save Address Book Data

NOTE

You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as

a user who has permission to access the folder, or change the save location of the Address Book.

Changing Location to Save Address Book Data

Open the printer folder. Displaying the Printer Folder

Right-click your fax icon and click [Printing preferences].

Click the [Edit Address Book] tab [Import].

Select the file to import and click [Open].

For a CSV file, specify the separators used in the file.

Importing Address Book Data

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The destinations imported from the file are displayed in [Address Book].

Open the printer folder. Displaying the Printer Folder

Right-click your fax icon and click [Printing preferences].

Click the [Edit Address Book] tab [Export].

Exporting Address Book Data

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NOTE:

If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security

Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more

information, click [Help] on the fax driver screen.

Specify the location to save the file, the file name, and the file format, and then click [Save].

For a CSV file, specify the separators used in the file.

The Address Book data is exported to the specified location.

Open the printer folder. Displaying the Printer Folder

Right-click your fax icon and click [Printing preferences].

Changing Location to Save Address Book Data

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Click the [Edit Address Book] tab [Specify a Folder].

Specify the location to save the Address Book data, and click [OK].

NOTE:

Save the Address Book data in a folder, such as the [My Documents] folder, where you have write permission.

If you want to create an Address Book, click [New], or if you want to copy the existing Address Book to the

specified folder, click [Copy].

The Address Book is created or copied.

NOTE:

If an Address Book already exists in the folder selected in step 4, the following message is displayed. If you want to use the

existing Address Book, click [Use as-is], and if you want to use the Address Book of the fax driver, click [Overwrite].

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Using the Machine as a Printer

There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver, print

image files from a USB memory device, or print from portable devices using Google Cloud Print™ or AirPrint. Make full use of the print

functions to suit your needs.

Printing from a Computer

You can print a document made on your computer by using the printer driver. Printing from a Computer

Printing from USB Memory (USB Print)

You can print JPEG and TIFF image files stored in a USB memory device by connecting it directly to the machine. Using this function, you

can print without using a computer. Printing from USB Memory (USB Print)

Using Google Cloud Print

You can print without using a printer driver by using applications or services on computers or other portable devices that support Google

Cloud Print. Using Google Cloud Print

Using AirPrint

You can print without using a printer driver by sending print data wirelessly from Apple devices. Using AirPrint

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Printing from a Computer

You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer

driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways. Before you can use this

function, you need to complete some procedures, such as installing the printer driver on your computer. For more information, see MF

Driver Installation Guide.

About the Printer Driver Help

Clicking [Help] on the printer driver screen displays the Help screen. On this screen, you can see the detailed descriptions that

are not in the e-Manual.

NOTE

Depending on the operating system and the type or version of the printer driver you are using, the printer driver screens in

this manual may differ from your screens.

If you are using the MF8580Cdw / MF8550Cdn / MF8540Cdn, you can use the PCL5c and PCL6 printer driver as well as the

UFRII LT printer driver. The available print settings vary depending on the printer driver. For more information, click [Help] on

each printer driver screen.

To Use the Optional Paper Drawer (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

If the optional paper drawer (drawer 2) is attached to the machine, perform the following operation on the printer driver.

IMPORTANT

To perform the following procedure, log on to your computer with an administrator account.

Open the printer folder ( Displaying the Printer Folder)Right-click your printer icon [Printer Properties] (or

[Properties]) [Device Settings] tab Select the [250 Sheet Drawer] check box [OK]

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Printing a Document

This section describes how to print a document on your computer by using the printer driver.

Open a document in an application and display the print dialog box.

How to display the print dialog box differs for each application. For more information, see the instruction manual for the

application you are using.

Select the printer driver for the machine, and click [Preferences] (or [Properties]).

The screen that is displayed differs depending on the application you are using.

Specify the print settings such as the number of copies and print orientation, and click [OK].

Tabs

Click each tab to display the print setting screens and specify the print settings as necessary. Various Print Settings

NOTE:

For the MF8580Cdw / MF8550Cdn / MF8540Cdn, the default setting is for 2-sided printing. Change the setting as necessary.

Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

[Copies]

Specify the number of copies.

[Orientation]

Specify the print orientation ([Portrait] or [Landscape]). The orientation setting for the document that is specified on the

application is usually reflected on the printer driver.

NOTE:

You can register the settings you specified in this step as a "profile" and use the profile whenever you print. You can eliminate the

need to specify the same settings every time you print. Registering Combinations of Frequently Used Print Settings

Click [Print] (or [OK]).

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Printing starts. On some applications, a screen like shown below appears.

To cancel printing, click [Cancel] when the screen shown above is displayed. After the screen disappears or if the screen is not

displayed, you can cancel printing in other ways. Canceling Prints

NOTE:

When printing from the Windows Store app in Windows 8/Server 2012

Display the charm bar to the right of the screen, and tap or click [Devices] the machine you are using [Print]. When you

print in this way, you can only use some of the print settings.

If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, go to the desktop and

follow the instructions in the displayed dialog box. This message appears when printing via Secure Print and other cases.

LINKS

Checking the Printing Status and Log

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0ALJ-04E

Canceling Prints

You can cancel printing from your computer or on the operation panel of the machine.

From a Computer

From the Operation Panel

You can cancel printing from the printer icon displayed on the system tray on the desktop.

Double-click the printer icon.

NOTE:

When the printer icon is not displayed

Open the printer folder ( Displaying the Printer Folder), right-click your printer icon, and click [See what's printing] (or

double-click the icon of the printer driver for the machine).

Select the document you want to cancel, and click [Document] [Cancel].

Click [Yes].

Printing of the selected document is canceled.

NOTE

Several pages may be output after you cancel printing.

TIPS

Canceling from the Remote UI

You can cancel printing from the [Job Status] page on the Remote UI: Checking Current Status of Print Documents

Canceling from an application

On some applications, a screen like shown below appears. You can cancel printing by clicking [Cancel].

From a Computer

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Cancel printing using or (Status Monitor).

Press to cancel

If the screen displays a list of documents when is pressed

Use / to select the document to cancel.

Use (Status Monitor) to cancel

(Status Monitor) <Copy/Print Job> <Job Status> Select the document on the <Copy/Print Job

Status> screen <Cancel> <Yes>

NOTE

Several pages may be output after you cancel printing.

LINKS

Printing a Document

Checking the Printing Status and Log

From the Operation Panel

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0ALJ-04F

Checking the Printing Status and Log

You can check the current print statuses and the logs for printed documents.

Useful in the Following Cases

When your documents are not printed for a long time, you may want to see the waiting list of the documents waiting to be

printed.

When you cannot find your printouts that you thought had been printed, you may want to see whether an error has occurred.

Press (Status Monitor).

Use / to select <Copy/Print Job>, and press .

Check the print statuses or logs.

To check the print statuses

1Select <Job Status>, and press .

2Select the document whose status you want to check, and press .

Displays a list of the documents that are being processed, being copied, or are waiting to be processed.

Displays detailed information about the document selected from the list.

To check the print logs

1Select <Print Job Log>, and press .

2Select the document whose log you want to check, and press .

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Displays a list of the documents that were printed. <OK> is displayed when a document was printed successfully, and

<Error> is displayed when a document failed to be printed because it was canceled or there was some error.

Displays detailed information about the document selected from the list. The displayed document name or user name

may not reflect the actual document or user name.

NOTE:

If the <Result> column shows a three-digit number

This number represents an error code. When an Error Code Appears

LINKS

Printing a Document

Canceling Prints

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0ALJ-04H

Various Print Settings

There are a variety of settings to suit your needs, such as Enlarged/Reduced and 2-sided Printing.

Enlarging or Reducing Switching 1-Sided and 2-Sided

Printing (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

Collating Printouts by Page

Printing Multiple Pages onto One

Sheet

Printing Posters Printing Booklet (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

Printing Borders Printing Dates and Page Numbers Printing Watermarks

Setting Color Mode Specifying Paper Source Selecting Document Type

Saving Toner Combining and Printing Multiple

Documents

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Enlarging or Reducing

You can make enlarged or reduced printouts by using a preset print ratio, such as A5 to A4, or a custom print

ratio that you set in increments of 1%.

Setting Print Ratio by Specifying the Original Document and Paper Size (Preset Ratio)

The print ratio is automatically set based on the document and paper size you have specified.

[Basic Settings] tab Select the document size in [Page Size] Select the paper size in [Output Size] [OK]

Specifying Print Ratio in Increments of 1%

[Basic Settings] tab Select the [Manual Scaling] check box Enter the print ratio in [Scaling] [OK]

NOTE

Depending on the selected paper size, you may not be able to set the optimum enlarging/reducing ratio. For example, there

may be large blank spaces on your printout, or portions of the document that are missing.

The enlarging/reducing settings on some applications have priority over those on the printer driver.

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LINKS

Printing a Document

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0ALJ-04K

Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn /

MF8540Cdn Only)

If you are using the MF8580Cdw / MF8550Cdn / MF8540Cdn, you can make both 1-sided and 2-sided

printouts. The default setting is [2-sided Printing]. Change the setting as necessary.

NOTE

2-sided printing may not be available with some sizes and types of paper. Paper

[Basic Settings] tab Select [1-sided Printing] or [2-sided Printing] in [1-sided/2-sided/Booklet Printing] Select the

position to bind in [Binding Location] [OK]

[1-sided/2-sided/Booklet Printing]

Select [1-sided Printing] or [2-sided Printing].

NOTE:

For [Booklet Printing], see Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only).

[Binding Location]

Specify the position to bind the printouts with a binding tool such as a stapler. Printing orientation will be changed depending on

the specified binding position. To specify the margin width for the binding position, click [Gutter].

[Long Edge [Left]]

Prints images in such a way that the printed pages are opened horizontally when bound.

[Short Edge [Top]]

Prints images in such a way that the printed pages are opened vertically when bound.

[Gutter]

Specify a binding margin.

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LINKS

Printing a Document

Printing Multiple Pages onto One Sheet

Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Collating Printouts by Page

When printing copies of multi-page documents, select [Collate] to print complete sets in sequential page

order. This function is useful when preparing handouts for meetings or presentations.

[Basic Settings] tab Select [Collate] or [Group] in [Finishing] [OK]

[Finishing]

Specify the sorting method of the printouts when printing multiple-page documents.

[Collate]

The printouts are grouped into complete sets in sequential page order. For example, if you are printing three copies of a five-

page document, the printouts will be arranged in the following page order: 1, 2, 3, 4, 5, 1, 2, 3, 4, 5, 1, 2, 3, 4, 5.

[Group]

The printouts are not collated. For example, if you are printing three copies of a five-page document, the printouts will be

arranged in the following page order: 1, 1, 1, 2, 2, 2, 3, 3, 3, 4, 4, 4, 5, 5, 5.

NOTE:

If you select [Off], whether the printouts are collated or not depends on the setting made on the application.

LINKS

Printing a Document

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Printing Multiple Pages onto One Sheet

You can print multiple pages onto a single sheet. For example, you can print four or nine pages onto a single

sheet by using [4 on 1] or [9 on 1]. Use this function if you want to save paper or to view your document in

thumbnails.

NOTE

To save more paper, combine this setting with 2-sided printing.

Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

[Basic Settings] tab In [Page Layout], select the number of pages to print onto a single sheet In [Page Order], select

the page distribution layout [OK]

[Page Layout]

Select the number of pages to print onto a single sheet from [1 on 1] to [16 on 1]. For example, to print 16 pages onto a single

sheet, select [16 on 1].

NOTE:

For options such as [Poster [2 x 2]], see Printing Posters.

Printing may not be performed properly if you combine this setting with an application setting for collating printouts.

[Page Order]

Select a page distribution layout. For example, if you select [Across from Left], the first page is printed on the top left, and then

the rest of the pages are arranged rightward.

LINKS

Printing a Document

Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Printing Posters

You can print one page of a document onto multiple pages. For example, if you make a one-page A4-size

document nine times larger, you will have a poster 3x3 A4 size sheets large after you print the document and

paste it together.

[Basic Settings] tab In [Page Layout], select the dimensions of your poster (for example, [Poster [2 x 2]]) [OK]

There are four size settings:[Poster [1 x 2]], [Poster [2 x 2]], [Poster [3 x 3]], and [Poster [4 x 4]].

NOTE:

Poster size settings cannot be selected when 2-sided printing is enabled. Select [1-sided Printing] in [1-sided/2-sided/Booklet

Printing], and then select a poster size setting.

Select the [Print Border] check box to add borders on your printouts. The borders are helpful if you want to paste the printouts

together or cut off the margins.

LINKS

Printing a Document

Enlarging or Reducing

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Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

You can print two pages of a document on both sides of paper and then fold your printed pages in half to

make a booklet. The printer driver controls the print order in such a way that the page numbers are correctly

arranged.

NOTE

Booklet printing may not be available with some sizes and types of paper. The paper that is available for 2-sided printing is also

available for booklet printing. See Paper.

[Basic Settings] tab Select [Booklet Printing] in [1-sided/2-sided/Booklet Printing] Click [Booklet] to specify detailed

settings as necessary [OK] [OK]

[1-sided/2-sided/Booklet Printing]

Select [Booklet Printing].

NOTE:

For [1-sided Printing] and [2-sided Printing], see Switching 1-Sided and 2-Sided Printing (MF8580Cdw / MF8550Cdn /

MF8540Cdn Only).

[Booklet]

The screen below is displayed.

[Booklet Printing Method]

[All Pages at Once]: Prints all of the pages at once as a single bundle so that you can make a booklet just by folding the

printed pages in half.

[Divide into Sets]: Prints as multiple bundles divided by the number of the pages specified on [Sheets per Set]. Bind each

bundle, and then combine them as one booklet. Select this option when the document has so many pages that you cannot

bind them all into a single booklet.

[Specify Booklet Gutter]

If you are using a stapler or other binding tools, specify the margin width for binding your booklet. Select the [Specify Booklet

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Gutter] check box and specify the margin width in [Booklet Gutter].

LINKS

Printing a Document

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Printing Borders

You can add borders, such as broken lines or double lines, in the margins of printouts.

[Page Setup] tab Click [Page Options] Select the border type in [Edging] [OK] [OK]

[Edging]

Select the border type.

Preview

Displays a preview with the selected border.

LINKS

Printing a Document

Printing Dates and Page Numbers

Printing Watermarks

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Printing Dates and Page Numbers

You can print the information such as dates or page numbers, and you can specify where to print this

information on the document (upper-left, lower-right, etc.).

[Page Setup] tab Click [Page Options] Select the print position of the print date, user name or page number [OK]

[OK]

[Print Date]

Specify the position to print the print date.

[Print User Name]

Specify the position to print the user name (logon name) for the computer used to print the document.

[Print Page Number]

Specify the position to print the page number.

Changing the Print Format of Dates and Page Numbers

You can change formatting details such as font and font size when printing dates, logon names, or page numbers. Click [Format

Settings] on the Page Options screen shown above to specify the details.

LINKS

Printing a Document

Printing Borders

Printing Watermarks

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Printing Watermarks

You can print watermarks such as "COPY" or "CONFIDENTIAL" over the document. You can create new

watermarks or use pre-registered watermarks.

[Page Setup] tab Select the [Watermark] check box Select a watermark from [Watermark Name] [OK]

[Watermark]/[Watermark Name]

Select the [Watermark] check box to display the list of the watermarks in the [Watermark Name] drop-down list. Select a

watermark from the menu.

[Edit Watermark]

Displays the screen to create or edit watermarks.

[Add]

Click to create a new watermark. Up to 50 watermarks can be registered.

[Name]

Enter the created watermark name.

[Attributes]/[Alignment]/[Print Style]

Click each tab to specify the text, color, or print position of the watermark. For more information, click [Help] on the

printer driver screen.

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LINKS

Printing a Document

Printing Borders

Printing Dates and Page Numbers

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Setting Color Mode

You can select a color mode (color or black and white). If a document has pages in both color and black and

white, by specifying auto mode, color pages are printed in color, and black and white pages are printed in

black and white automatically.

[Basic Settings] tab Select the color mode in [Color Mode] [OK]

[Color Mode]

Select [Black and White] or [Color]. If you select [Auto [Color/B&W]], the color

mode is automatically switched page by page.

To Specify the Detailed Color Settings

You can also specify the detailed color settings such as color adjustment and color matching.

[Quality] tab Select the [Manual Color Settings] check box Click [Color Settings] Specify the color settings as

necessary [OK] [OK].

[Color Adjustment]

Adjust the tone, brightness, and contrast.

[Matching]

Specify the color matching settings (for example, you can adjust the settings so that the color tones on your printouts

will match the color tones displayed on your computer screen).

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LINKS

Printing a Document

NOTE

For more information, click [Help] on the printer driver screen.

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Specifying Paper Source

To print onto the specific paper, specify the paper source that is loaded with the paper you want to use.

NOTE

Before printing, specify the paper size and type for the paper loaded in the paper source.

Loading Paper

Specifying Paper Size and Type

[Paper Source] tab Select [Paper Source] in [Select by] Select the paper source that is loaded with the paper you want

to print on from [Paper Source] [OK]

When a paper source has been selected, it turns purple on the illustration of the machine displayed on your computer screen.

Printing Specific Pages onto Different Paper

You can print specific pages of a document, such as when you want to print the cover of a booklet on colored paper. In this case,

load colored paper for the cover in the manual feed slot and load plain paper for the body pages in the paper drawer, and then

specify the paper settings on the printer driver.

[Select by]

As in the example described above, when you want to use specific paper for specific pages, select [Paper Source].

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[Paper Selection]

Select how to specify paper, such as [Different for Cover and Others] or [Different for First, Others, and Last]. Also, specify

which paper should be used for the cover and the body pages.

You can select this option when you select [Booklet Printing] in [1-sided/2-sided/Booklet Printing] in the [Basic Settings] tab. Printing

Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

LINKS

Printing a Document

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Selecting Document Type

You can specify the document type to ensure optimal image quality. There are different settings for photo

documents, documents that have charts or graphs, and documents that have design drawings with fine lines.

[Quality] tab Select the document type in [Objective] [OK]

[Objective]

Select an option that suits the document type or purpose of printing. For example, select [General] for general use, or select

[Vivid Photo] when you want to print photo images in optimal print quality.

[General]

A versatile option that is suitable when printing most documents.

[Publications]

Suitable when printing documents that have a mix of photo images, charts, and graphs.

[Graphics]

Suitable when printing documents that have charts or graphs.

[Vivid Photo]

Suitable when printing photo images.

[Designs [CAD]]

Suitable when printing design drawings that have many fine lines.

[High Definition Text]

Suitable when printing documents that have small characters.

NOTE:

To specify detailed settings for each item selected on [Objective], click [Advanced Settings]. For more information, click [Help] on

the printer driver screen.

LINKS

Printing a Document

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Saving Toner

You can set the printer driver to print documents using less toner.

IMPORTANT

When the toner save setting is enabled, fine lines and portions with lighter print density may become blurred.

[Quality] tab Select the document type in [Objective] Click [Advanced Settings] Select [Toner Save] in the

[Advanced Settings] screen Select [On] from the drop-down list [OK] [OK]

[Objective] Selecting Document Type

Select the document type for which you want to enable the toner save setting.

[Advanced Settings]

A screen with settings is displayed. Click [Toner Save] and select [On] from the drop-down list on the bottom of the screen.

NOTE:

You can specify whether to enable the toner save setting for each document type. Specify the toner save setting for each

document type listed in [Objective].

In the [Advanced Settings] screen, you can specify various print settings other than toner save settings. For more information,

click [Help] on the printer driver screen.

LINKS

Printing a Document

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Combining and Printing Multiple Documents

By using Canon PageComposer, you can combine multiple documents into one print job and print the job with

specified print settings. This function, for example, enables you to combine documents made with different

applications and print all of the pages in the same paper size.

Open a document in an application and display the print dialog box.

How to display the print dialog box differs for each application. For more information, see the instruction manual for the

application you are using.

Select the printer driver for the machine, and click [Preferences] (or [Properties]).

Select [Edit and Preview] in [Output Method].

Click [OK] on the [Information] pop-up screen.

Click [OK] at the bottom of the screen.

Click [Print] (or [OK]).

The Canon PageComposer starts. Printing does not start in this step.

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Repeat steps 1 to 4 for the documents you want to combine.

The documents are added to the Canon PageComposer.

From the [Document Name] list, select the documents to combine, and click .

To select multiple documents, click the documents while holding down [SHIFT] key or [CTRL] key.

Change the settings as necessary, and click [Combine].

The documents selected in step 6 are combined.

[Print Preview]

Displays a preview of the document to be printed.

[Document List]/[Print Settings]

Click the [Document List] tab to display the documents added in steps 1 to 4. You can remove documents by selecting them

in the list and clicking [Delete from List].

Click the [Print Settings] tab to display the screen for specifying print settings such as the number of copies or 1-sided/2-

sided printing. The settings specified here are applied to the whole print job.

NOTE:

For more information, click [Help] on the Canon PageComposer screen.

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[Details]

Displays the print setting screen of the printer driver. There are fewer settings available than when using the ordinary printing

method.

On the [Document Name] list, select the combined-document print job you want to print, and click .

Printing starts.

For instructions on how to cancel printing, see Canceling Prints.

LINKS

Printing a Document

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Configuring Printer Settings on the Machine

When you print a document from a computer, you can specify many print settings, such as the number of copies or color mode, in the

application you used to make the document or on the printer driver. However, the <Paper Size Override> setting described below can

only be specified on the machine.

Select whether to switch between printing on A4 and Letter size paper if one of these paper sizes is loaded but the other is not. For

example, if you are printing a Letter size document but only A4 paper is loaded in the machine, the machine will print your document on

A4 paper.

<Printer Settings> <Paper Size Override> Select <Off> or <On>

<Off>

Does not perform paper size substitution. Printing stops and an error message is displayed when the machine runs out of the

paper that has been specified.

<On>

Performs paper size substitution. However, if no paper to substitute is loaded in any paper sources, the substitution cannot be

performed.

Other Printer Settings (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

There are other printer settings you can specify on the operation panel of the machine. These settings are applied only for PCL printing.

Printer Settings

NOTE

Priority of settings

When a particular setting can be specified either on the machine, or in an application or on the printer driver, the settings made

in the application or on the printer driver will override those specified on the machine.

LINKS

Printing a Document

Various Print Settings

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Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed

until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print," and the document that is

protected by a PIN is called a "secured document." Using Secure Print keeps printouts of confidential documents from being left

unattended. Before you can use this function, you need to complete some procedures. Preparing for Using Secure Print

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Preparing for Using Secure Print

Make sure that Secure Print is enabled on the printer driver.

IMPORTANT

To perform the following procedure, log on to the computer with an administrator account.

Open the printer folder. Displaying the Printer Folder

Right-click your printer icon and click [Printer properties] (or [Properties]).

Click the [Device Settings] tab and make sure that the [Allow Use of Secured Print] check box is selected.

If the check box is selected, Secure Print is enabled.

If the check box is not selected, select it and click [OK].

LINKS

Printing via Secure Print

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Printing via Secure Print

This section describes how to print a document from an application as a secured document. The first part of this section describes how to

send a secured document to the machine, and the second part of this section describes how to print the secured document on the

machine.

Sending a Secured Document from a Computer to the Machine

Printing Out Secured Documents

Changing the Valid Time Period for Secured Documents

Open a document in an application and display the print dialog box.

How to display the print dialog box differs for each application. For more information, see the instruction manual for the

application you are using.

Select the printer driver for the machine, and click [Preferences] (or [Properties]).

Select [Secured Print] in [Output Method].

Click [Yes] or [No] on the [Information] pop-up screen.

If you want to use the same user name and PIN every time, click [Yes]. To change the user name and PIN every time, click

[No].

If you selected [Yes]

Sending a Secured Document from a Computer to the Machine

Enter the user name for [User Name] and PIN for [PIN], and click [OK].

The computer name (logon name) of your computer is displayed in [User Name]. if you want to change the user

name, enter up to 32 alphanumeric characters for a new user name.

Enter the PIN of up to seven digits.

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Specify the print settings, and click [OK].

Click the [Basic Settings], [Page Setup], [Finishing], [Paper Source], or [Quality] tabs to specify the print settings on each

screen as necessary. Various Print Settings

Click [Print] (or [OK]).

Check the document name, user name, and PIN and click [OK].

[Document Name]

The document name is automatically set based on the information from the application. If you want to change the document

name, enter up to 32 alphanumeric characters for a new document name.

[User Name]

If you specified the user name in step 3

The specified user name is displayed.

If you did not specify the user name in step 3

The computer name or logon name is displayed. If you want to change the user name, enter up to 32 alphanumeric

characters for a new user name.

[PIN]

If you specified the PIN in step 3

The specified PIN is already entered. The PIN is displayed in symbols.

If you did not specify the PIN in step 3

Enter the PIN of up to seven digits. The entered PIN is displayed in symbols.

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After the secured document is sent to the machine, it is held in the memory of the machine waiting to be printed.

After you send the secured document to the machine, print it out within 30 minutes. After that, the secured document will be deleted

from the memory of the machine and can no longer be printed.

NOTE

If secured documents are left unprinted, they occupy the memory and may prevent the machine from printing even ordinary

(not secured) documents. Make sure that you print your secured documents as soon as you can.

You can check how much memory is being used for secured documents.

(Status Monitor) <Device Status> <Secure Print Memory Usage>

You can change the valid time period for secured documents. Changing the Valid Time Period for Secured Documents

Press .

NOTE:

You cannot proceed to the next step if the <Remote Scanner> screen shown below is displayed. In this case, press (Back) to

close the screen, and press again.

Select the secured document to print, and press .

NOTE:

If the <Select User> screen is displayed

If secured documents from two or more users are being held in memory, the <Select User> screen is displayed prior to the

<Select File> screen. Use /to select your user name, and press .

Enter the PIN using numeric keys, and then press <Apply>.

Printing starts.

Use / to select the document to cancel printing <Cancel> <Yes> .

Printing Out Secured Documents

Changing the Valid Time Period for Secured Documents

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The machine at purchase is set to delete secured documents 30 minutes after receiving them unless they are printed, but you can

change this setting.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using numeric keys, and then press .Logging on to the

Machine

Select <Secure Print Settings>, and press .

Select <On>, and press .

NOTE:

Disabling Secure Print

Select <Off>, press , and restart the machine.

Specify how long the machine holds secured documents, and press <Apply>.

Use / or the numeric keys to enter the time.

The secured document is erased from the memory of the machine when the time specified here elapses.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Preparing for Using Secure Print

Checking the Printing Status and Log

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Configuring Print Settings to Your Needs

You can register combinations of settings as "Profiles" to suit your different printing needs. Also, you can register the settings that you

frequently use as the default setting. Once the default setting is set, the registered settings are automatically displayed on the printer

driver screen, and you can skip the operations to specify the print settings and print immediately.

and select this profile whenever you need it. Registering Combinations of

Frequently Used Print Settings

On the printer driver, set black and white printing as the default setting. From now on,

you will not have to change the color mode when printing. Changing Default

Settings

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Registering Combinations of Frequently Used Print Settings

Specifying combinations of settings such as "1-sided landscape orientation on A4 size paper" every time you print may be time

consuming. If you register these frequently used combinations of print settings as "profiles," you can specify printing settings simply by

selecting one of these profiles from the list. This section describes how to register profiles and how to print using them.

Registering a Profile

Selecting a Profile

Change the settings that you want to register as a profile, and click [Add].

Click the [Basic Settings], [Page Setup], [Finishing], [Paper Source], or [Quality] tabs to specify the print settings on each

screen as necessary. Various Print Settings

Enter a profile name in [Name], select an icon, and then click [OK].

Enter comments on the profile in [Comment] as necessary.

Click [View Settings] to see the settings to register.

NOTE

Editing a profile

By clicking [Edit] on the right side of [Add] on the screen shown in step 1, you can change the name, icon, or comment of the

profiles you have previously registered. You cannot edit the pre-registered profiles.

Select the profile that suits your needs, and click [OK].

Registering a Profile

Selecting a Profile

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NOTE

Changing the settings of the selected profile

You can change the settings of a selected profile. In addition, the changed settings can be registered as another profile.

LINKS

Printing a Document

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Changing Default Settings

The default settings are the settings that are first displayed whenever you open the print settings screen of the printer driver, but you

can change them. For example, if you want to print all documents, including color documents, in black and white, you can change the

default setting for color mode to [Black and White]. By changing the default settings, the setting is always [Black and White] whenever

you open the printer driver screen, and you can eliminate the need to configure the same settings every time you make prints.

IMPORTANT

To perform the following procedure, log on to your computer with an administrator account.

Open the printer folder. Displaying the Printer Folder

Right-click your printer icon and click [Printing preferences].

Change the settings on the print setting screen, and click [OK].

Click the [Basic Settings], [Page Setup], [Finishing], [Paper Source], or [Quality] tabs to specify the print settings on each

screen as necessary. Various Print Settings

LINKS

Printing a Document

Various Print Settings

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Printing from USB Memory (USB Print)

You can print image files stored in a USB memory device by connecting it directly to the machine. Using this function, you can print

without using a computer.

Available File Formats

You can print the following types of image files.

JPEG (DCF/Exif 2.21 or earlier/JFIF)

TIFF (JPEG/MH/MR/MMR compression)

NOTE

Maximum printable data size per file is 50 MB .

For multi-page TIFF files, maximum data size is per page.

Maximum data size is 20 MB for the MF8580Cdw / MF8550Cdn / MF8540Cdn when Secure Print is enabled.

Note that even some files smaller than the size described above may not be printed correctly.

Available USB Memory Devices

You can use USB memory devices with the following format styles.

FAT16 (memory capacity: up to 2 GB)

FAT32 (memory capacity: up to 32 GB)

IMPORTANT

Do not use non-standard USB memory devices. You may not be able to print the images properly in some USB memory

devices.

Do not connect anything other than a USB memory device. USB memory devices cannot be connected via a USB hub or an

extension cable.

Do not use USB memory devices with special functions such as built-in security functions.

NOTE

The USB memory port of the machine supports USB 2.0.

If a folder in a USB memory device has many files, scanning image files to print will take more time. Use your computer to

delete unnecessary files on your USB memory device or move them to a different folder.

Connect a USB memory device to the USB memory port.

IMPORTANT:

Do not remove the USB memory device or shock or shake the device or the machine when data is being read or written. Also, do

not turn OFF the machine while the processing is in progress.

Press (USB PRINT).

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Use / to select <Select File and Print>, and press .

NOTE:

Index Print

You can print thumbnails of the image files (JPEG only) stored in a USB memory device. To print the images in thumbnails, select

<Index Print> on the screen, and proceed to the next step.

Select the file to print, and press .

You can select multiple files.

To clear a selection, select the file you have selected (marked as ), and press .

To display the contents of a folder, select a folder, and press or . To return to the folder in the upper level, press

(Back) or .

NOTE:

Folders and files lower than the third directory are not displayed.

When you move to another folder, the previous file selections will be cleared.

To select all files

1Press <All Items>.

2Select <Select All>, and press .

All the displayed files are selected.

To clear all selections, select <Clear All>, and press .

To display previews

You can change the display method from <Details> (for file names and modification dates) to <Images> (for previews). By

previewing images, you can check the file content before you select a file to print.

NOTE:

You can specify either <Details> or <Images> as the default display method. Default Display Settings

1Press <All Items>.

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To change the file sort order

You can change the sort order of the files in a USB memory device.

NOTE:

You can specify a sort setting such as <Name (Ascending)> or <Date/Time (Ascending)> as the default setting for the file sort

order. File Sort Default Settings

2Select <Display Method>, and press .

3Select the display method, and press .

Displays file names and dates.

NOTE:

You can set whether to display abbreviated file names. File Name Display Format

Displays previews. To select a file, press .

Use / to switch the preview.

Press to display a larger preview. Press again to return to the original preview size.

1Press <All Items>.

2Select <Sort Files>, and press .

3Select the criteria for file sorting, and press .

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Press <Apply>.

Specify the print settings as necessary.

Use / to select the settings, press and specify each setting.

<Paper>

NOTE:

When you select <Date/Time (Ascending)> or <Date/Time (Descending)>, files are sorted based on the

modification dates and time of the files.

Specify the number of copies from 1 to 99. Use /or the numeric keys to enter a quantity, and press <Apply>.

Select the paper to print on. Use /to select the paper, and press .

You can print two or four images onto a single sheet. Use /to select <2 on 1> or <4 on 1>, and press .

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<2-Sided> (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

<2 on 1>

Prints two images onto a single sheet.

<4 on 1>

Prints four images onto a single sheet.

NOTE:

<N on 1> is not available for printing TIFF files.

You can make 2-sided printouts. Use /to select the binding position, and press .

Prints images in such a way that the printed pages are opened horizontally when bound.

Prints images in such a way that the printed pages are opened vertically when bound.

NOTE:

<2-Sided> may not be available with some sizes or types of paper. Paper

You can print the modification date of the file below each image. Use /to select <On>, and press .

NOTE:

Although <Print Date> is not available for Index Print, the modification date of the file is automatically printed below each

image.

You can print the file name below each image. Use /to select <On>, and press .

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NOTE:

Although <Print File Name> is not available for Index Print, the file name is automatically printed below each image.

You can select the type of original depending on the image to print. Use /to select <Photo Priority> or <Text

Priority>, and press .

Gives priority to printing photo images smoothly.

Gives priority to printing text clearly.

You can adjust the brightness of printouts. Use /to adjust the brightness, and press <Apply>.

<–>

Prints images darker.

<+>

Prints images brighter.

NOTE:

You can adjust the brightness of TIFF files only when they are JPEG-compressed.

You can select the printing method to reproduce halftones (the intermediate range between the lighter and darker areas of

an image) for optimal image quality. Use /to select <Gradation> or <Error Diffusion>, and press .

Prints images with fine gradation, such as digital camera images, with a smooth finish.

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Press .

Printing starts.

If you want to cancel printing, press <Cancel> <Yes> .

Disconnect the USB memory device from the USB memory port.

1Press .

2Press (Status Monitor).

3Use / to select <Device Status>, and press .

4Select <Remove Memory Media>, and press .

Wait until the message <The memory media can be safely removed.> is displayed.

5Disconnect the USB memory device.

TIPS

If you always want to print with the same settings: Changing Default USB Print Settings

LINKS

Memory Media Print Settings

Prints images with small text or fine lines with a clear finish.

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Changing Default USB Print Settings

The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these

default settings to match the operations that you perform frequently, you can eliminate the need to specify the same settings every time

you make prints.

<Memory Media Print Settings> <Change Default Settings> Select the setting Change the

default value of the selected item <Apply>

Settings

Select the item you want to set, and change the default value.

LINKS

Printing from USB Memory (USB Print)

Memory Media Print Settings

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Using Google Cloud Print

Google Cloud Print is a service that enables a user who has a Google account to print from applications such as Google Docs™ or Gmail™

via a smartphone, tablet, or computer connected to the Internet. Unlike conventional printing from a computer, Google Cloud Print is a

new technology that enables you to print by connecting a printer directly to the Web. For example, if you want to print an e-mail or files

that are attached to an e-mail, you can print just by using Gmail for mobile. You will find your printouts when you go to the machine.

IMPORTANT

When registering the machine or when using Google Cloud Print to print documents, you must be able to connect the machine

to the Internet. You are also responsible for paying all Internet connection fees.

You may not be able to use this function in some countries or regions.

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Preparing for Using Google Cloud Print

To print with Google Cloud Print, register the machine with Google Cloud Print.

NOTE

To use Google Cloud Print, a Google account is required. If you do not have one, access Google Web site to create your account.

Checking the Machine Settings

Enabling Google Cloud Print

Registering the Machine with Google Cloud Print

Before setting up Google Cloud Print, check the following:

Make sure that the machine is assigned an IPv4 address and connected to a computer over a network. Connecting via Wireless

LAN (MF8580Cdw / MF8280Cw Only) Connecting via Wired LAN

Make sure that the date and time and the time zone settings are correct. Date/Time Settings

If the Department ID Management is enabled, make sure that the machine is configured to enable printing from a computer even

when no Department ID and PIN are entered. Blocking Jobs When Department ID Is Unknown

Enable the Google Cloud Print function of the machine.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Cloud Print On/Off>, and press .

Select <On>, and press .

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Checking the Machine Settings

Enabling Google Cloud Print

Registering the Machine with Google Cloud Print

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Click [Network Settings] [Cloud Print Settings].

Click [Register...] in [Google Cloud Print Registration Status].

NOTE:

If [Register...] is unavailable

You need to enable Google Cloud Print. Click [Edit...], select the [Use Cloud Printing] check box, click [OK], and then restart the

machine.

To reregister the machine

To reregister the machine if the owner of the machine has changed or for other reasons, unregister the machine and register it

again.

Click the link of the URL displayed for [URL for Registration].

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Follow the on-screen instructions to register the machine.

LINKS

Printing with Google Cloud Print

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Printing with Google Cloud Print

When you send print data from your computer or smartphone by using Google Cloud Print, the machine receives the print data and

prints it automatically.

Make sure that the machine is turned ON.

Display the print screen from an application on your computer or smartphone.

Display the print screen from applications such as Google Chrome™, Gmail, or Google Docs that support Google Cloud Print on a

computer or mobile devices such as a smartphone. The screens shown below are examples when you print a document from

Google Chrome on a computer. The print screen differs for each application.

NOTE:

Access the Google Cloud Print Web site for information about the latest applications that support Google Cloud Print.

Specify the print settings as necessary.

Copies: Specify the number of copies to print.

Page orientation: Select the print orientation (portrait or landscape).

Color mode: Select the color mode to print in color or in black and white.

2-sided (MF8580Cdw / MF8550Cdn / MF8540Cdn only): Specify whether to make 1-sided or 2-sided printouts.

Binding Location: Specify the position to bind the printouts (opening horizontally or vertically) with a binding tool such as a

stapler.

NOTE:

The procedures to specify print settings, available settings, and the names of the settings differ depending on the application

that you are using.

The paper size for printing is automatically selected from either A4 or Letter. Make sure that either of these sizes of paper is

loaded in the paper source of the machine. Loading Paper

Send the print data.

Tap or click [Print], depending on the device or application you are using.

Printing starts when the machine receives the print data.

For instructions on how to cancel printing from the machine, see Canceling Prints.

For instructions on how to cancel printing from your computer or smartphone, see the instruction manual for the device or

application you are using.

IMPORTANT:

Depending on the communication traffic, the machine may take a long time to print. The machine may also be unable to receive

print data.

LINKS

Preparing for Using Google Cloud Print

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Using AirPrint

You do not necessarily need to use a computer for printing photos, e-mails, Web pages, and other documents. AirPrint enables you to

wirelessly print from Apple devices such as iPad, iPhone, iPod touch, and Macintosh without using the printer driver.

Printing from iPad, iPhone, or iPod touch

Printing from Macintosh

Canceling AirPrint Printing

Troubleshooting for AirPrint

Changing AirPrint Settings

System Requirements

To use AirPrint, you need one of the following devices with the latest version of iOS:

iPad (all models)

iPhone (3GS or later)

iPod touch (3rd generation or later)

If you use Macintosh, OS X v10.7 or later is required.

Network Environment

Apple devices (iPad/iPhone/iPod touch/Macintosh) and the machine must be connected to the same wireless LAN.

Make sure that the machine is turned ON and is connected to the local wireless LAN. Viewing Wireless LAN

Settings and Information (MF8580Cdw / MF8280Cw Only)

From the application on your Apple device, tap to display the menu options.

From the drop-down list, tap [Print].

Select this machine from [Printer] in [Printer Options].

The printers connected to the network are displayed. Select this machine in this step.

IMPORTANT:

[Printer Options] is not displayed on applications that do not support AirPrint. You cannot print by using those applications.

Specify the print settings as necessary.

Number of copies

Tap [+] or [-] on the right side of [1 Copy] to set the number of copies.

[Double-sided] (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Tap [ON] on the right side of [Double-sided] to specify 2-sided printing.

[Range]

Tap [Range] and [All Pages] or specify the range of the pages to print when printing a document with multiple pages.

NOTE:

The available settings on [Printer Options] differ depending on the application you are using.

Available paper sizes differ depending on the application you are using.

Printing from iPad, iPhone, or iPod touch

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Tap [Print].

Printing starts.

To cancel printing Canceling AirPrint Printing

NOTE:

Checking the print status

During the printing process, the [Print Center] icon is displayed in the list of recently used applications on the Apple device, and

you can use it to check the print status. To display the list of recently used applications, press the [Home] button twice.

Before printing by following the procedure below, add your printer to your Macintosh from [System Preferences] [Print & Scan].

Make sure that the machine is turned ON and that it is connected to the local wireless LAN. Viewing Wireless

LAN Settings and Information (MF8580Cdw / MF8280Cw Only)

Open a document in an application and display the print dialog box.

How to display the print dialog box differs for each application. For more information, see the instruction manual for the

application you are using.

Select this machine in the print dialog box.

The printers connected to your Macintosh are displayed. Select this machine in this step.

Specify the print settings as necessary.

[Presets]

Specify the print settings by selecting a preset setting from the drop-down list.

[Copies]

Specify the number of copies.

[Two-Sided] (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Select the check box to make 2-sided printouts.

[Pages]

Specify the range of the pages to print when printing a document with multiple pages.

NOTE:

The available settings differ depending on the application you are using.

Click [Print].

Printing starts.

To cancel printing Canceling AirPrint Printing

You have two options to cancel printing. You can cancel printing from the operation panel of the machine ( Canceling Prints), or from

an Apple device with the following procedure.

Canceling from iPad, iPhone, or iPod touch

Press the [Home] button twice.

Tap [Print Center] to display the list of the documents to be printed.

Tap the document you want to cancel, and tap [Cancel Printing].

Canceling from Macintosh

Click the printer icon that is displayed in the Dock on the desktop.

Printing from Macintosh

Canceling AirPrint Printing

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Click the document you want to cancel.

Click [Delete].

You cannot print using AirPrint.

Make sure that the machine is turned ON. If the machine is turned ON, restart the machine and see if the problem is solved.

Make sure that the paper is loaded in the machine and the machine has enough toner. Loading Paper Replacing Toner

Cartridges

Make sure that no error messages are displayed on the machine.

Make sure that Apple devices (iPad/iPhone/iPod touch/Macintosh) and the machine are connected to the same wireless LAN. If

the machine is turned ON, it may take several minutes before the machine is ready for wireless communication.

Make sure that Bonjour on Apple devices is enabled.

Make sure that the machine is configured to enable printing from a computer even when no department ID and password are

entered. Blocking Jobs When Department ID Is Unknown

You can register information, including the name of the machine and installation location, that is used for identifying the machine. You

can also disable the AirPrint function of the machine. Use the Remote UI to change these settings.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

NOTE:

Depending on your Web browser, the procedure to start the Remote UI may be different. See the instruction manuals for the Web

browser you are using.

Click [Settings/Registration].

If you are using a mobile device, such as iPad, iPhone, or iPod touch, read "click" as "tap" in this section.

Click [Network Settings] [AirPrint Settings].

Click [Edit...].

Troubleshooting for AirPrint

Changing AirPrint Settings

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Specify the required settings, and click [OK].

[Use AirPrint]

Select the check box to enable printing with AirPrint. To disable AirPrint, clear the check box.

[Printer Name]/[Location]/[Latitude]/[Longitude]

Enter the name and the installation location information to help you identify this machine when operating your Apple device. This

information is useful if you have more than one AirPrint printer.

NOTE:

Enabling AirPrint

Enabling AirPrint by selecting the [Use AirPrint] check box also enables the <Use HTTP> and <mDNS Settings> (IPv4) settings.

Disabling HTTP Communication Configuring DNS

Printer name and location

[Printer Name] and [Location] are reflected in the following settings respectively:

[Printer Name] can also be set in <mDNS Name> ( IPv4 Settings).

[Location] can also be set in <Location> ( Device Information Settings ).

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Checking Consumables on Macintosh

You can display the screen for AirPrint, on which you can not only access the AirPrint Settings but also view information about

consumables, such as paper and toner.

Click [System Preferences] in the Dock on the desktop [Print & Scan].

Select your printer and click [Options & Supplies].

Click [Show Printer Webpage].

Log on to the Remote UI in System Manager Mode.

To check the machine status or supplies, you can also log on in End-User Mode.

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Trademarks

Apple, Bonjour, iPad, iPhone, iPod touch, Macintosh, Mac OS, and OS X are trademarks of Apple Inc., registered in the U.S. and other

countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.

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Using the Machine as a Scanner

You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use,

the scanned documents are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper

documents into files so that you can organize them easily.

NOTE

To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer.

Preparing to Use the Machine as a Scanner

Depending on the operating system and the version of the scanner driver or applications you are using, the screens in this

manual may differ from your screens.

Scanning from the Machine

You can scan and save documents to your computer by using the operation panel of the machine. You can also save documents to a

USB memory device or send them as e-mail attachments. Scanning from the Machine Convenient Scanning with a Machine-

Based Operation

Scanning from a Computer

You can scan documents placed on the machine from a computer. The scanned documents are saved to the computer. You can scan

using MF Toolbox (included with the machine), or with other applications such as an image-processing or word-processing application.

Scanning from a Computer

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Preparing to Use the Machine as a Scanner

Make sure that the machine and your computer are connected and all software is installed ( Connecting to a Computer). To connect

via a wireless or wired LAN, you must register this machine in MF Network Scan Utility. Register by following the procedure below. This

procedure is not required if the machine and your computer are connected via USB.

IMPORTANT

The scan function is not available if the machine and your computer are connected in an IPv6 environment. Use IPv4 or a USB

connection.

Click in the system tray.

Select the check box for the machine, and click [OK].

Up to ten scanners on a network can be registered on a computer.

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Scanning from the Machine

The sequence of "scanning a document and saving it to a computer" can only be done when scanning from

the machine. Scan while specifying what computer documents will be saved to; whether to scan documents in

color or black and white; whether to save documents as PDFs or JPEGs; and other settings.

Place the document(s). Placing Documents

Press .

Use / to select <Computer>, and press .

Select the destination computer, and press .

This screen is not displayed if only a computer is connected to the machine via USB.

Select the scan type.

Scan type Color Resolution File format

<Color Scan> Color 300 dpi PDF (searchable) / High compression

<B&W Scan> Black and white 300 dpi TIFF

<Custom 1> Color 300 dpi JPEG/Exif

<Custom 2> Color 300 dpi PDF (searchable) / Standard compression

A PDF format where characters on the document are scanned as text data and the text can be searched using a computer.

Documents are scanned in black and white only, with no intermediate shades of gray.

NOTE:

To change settings

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You can change settings from MF Toolbox. Configuring Scan Settings in MF Toolbox

Press .

Scanning starts.

To cancel, press <Cancel> <Yes> .

IMPORTANT:

You cannot scan while the MF Toolbox setup screen is displayed. Close the screen

before scanning.

When placing documents in the feeder in step 1

When scanning is complete, the save destination folder is displayed on the computer.

When placing documents on the platen glass in step 1

NOTE

About the save destination folder

By default, the scanned data is saved to the [Pictures] or [My Pictures] folder. A subfolder named with the scanning date is

created, and the data is saved to that folder.

To change the save destination, see Configuring Storing Settings.

TIPS

Scan from the machine more easily

If you have regularly used preferences, such as scanning in color or black and white, or a pre-determined computer where

scanned documents will be saved, specifying these settings each time you scan can be troublesome. Register these settings in a

[Scan > PC] key so that you can scan with one press of a key. There are two [Scan > PC] keys: and . You can

Other useful scanning functions

When scanning is complete, follow the procedure below.

1If there are additional pages of documents to be scanned, place the next document on the platen glass,

select <Scan Next Original>, and press .

Repeat this step until you finish scanning all of the pages.

When there is only one page to be scanned, proceed to the next step.

2Press <Store & Finish>.

The save destination folder is displayed on the computer.

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You can save scanned documents to a USB memory device or send them as e-mail attachments. The documents can also be

saved to shared folders. You can accomplish these functions directly from the machine.

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Scanning Using the [Scan > PC] Key

Place a document on the machine, and press or , and scanning starts immediately. The type of

scan (color or black and white), the save destination for the document, and other settings can be registered

to a key, and documents can be scanned using those settings. This section describes how to register settings

in a key and scan with it.

Registering Your Settings in the [Scan > PC] Key

Using the [Scan > PC] Key

Press .

Use / to select <Scan Settings>, and press .

Select <Shortcut Key Settings> <Register>.

Select <Scan -> PC1> or <Scan -> PC2>, and press .

Select the key to which you want to register settings.

Select the type of connection that is used between the machine and computer, and press .

<Off>

Select this setting to erase registered settings.

Select this setting if the machine and computer are connected via USB.

Select this setting if the machine and computer are connected via a network.

Select the destination computer, and press .

This screen is not displayed if you select <USB Connection> in step 5.

Registering Your Settings in the [Scan > PC] Key

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Select the scan type, and press .

Scan type Color Resolution File format

<Color Scan> Color 300 dpi PDF (searchable) /High compression

<B&W Scan> Black and white 300 dpi TIFF

<Custom 1> Color 300 dpi JPEG/Exif

<Custom 2> Color 300 dpi PDF (searchable) /Standard compression

A PDF format where characters on the document are scanned as text data and the text can be searched using a computer.

Documents are scanned in black and white only, with no intermediate shades of gray.

NOTE:

To change settings

You can change settings from MF Toolbox. Configuring Scan Settings in MF Toolbox

Checking the Registered Settings

<Scan Settings> <Shortcut Key Settings> <Confirm Destination> Select <Scan -> PC1> or

Name of destination computer

Shows the name of the computer registered as the save destination.

Scan type

Shows the type of scan that has been set.

Place the document(s). Placing Documents

Using the [Scan > PC] Key

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Press or .

To check the settings registered in the key, see Checking the Registered Settings.

Scanning starts.

To cancel, press <Cancel> <Yes> .

IMPORTANT:

You cannot scan while the MF Toolbox setup screen is displayed. Close the screen

before scanning.

When placing documents in the feeder in step 1

When scanning is complete, the save destination folder is displayed on the computer.

When placing documents on the platen glass in step 1

NOTE

About the save destination folder

By default, the scanned data is saved to the [Pictures] or [My Pictures] folder. A subfolder named with the scanning date is

created, and the data is saved to that folder.

To change the save destination, see Configuring Storing Settings.

LINKS

Scanning from the Machine

When scanning is complete, follow the procedure below.

1If there are additional pages of documents to be scanned, place the next document on the platen glass,

select <Scan Next Original>, and press .

Repeat this step until you finish scanning all of the pages.

When there is only one page to be scanned, proceed to the next step.

2Press <Store & Finish>.

The save destination folder is displayed on the computer.

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Scanning from a Computer

There are two ways to scan from a computer: using MF Toolbox and using an application such as an image-processing or word-

processing application.

Scanning Using MF Toolbox

MF Toolbox is an application included with the machine that enables you to scan documents or images to

a computer. You can forward the scanned data to a specified application, or attach it to an e-mail

message.

Scanning Using an Application

You can scan images by using an application such as a word-processing or image-processing application,

and load the images directly into the application. You do not need to start another application to scan.

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Scanning Using MF Toolbox

You can save scanned documents to a computer, forward them to a specified application to edit them, or

attach them to an e-mail message. MF Toolbox features preset settings for each purpose, including

conversion to PDF and color scanning. You can scan easily by selecting a preset.

From the Operation Panel

Place the document(s). Placing Documents

Press .

Use / to select <Remote Scanner>, and press .

From a Computer

Double-click the [Canon MF Toolbox] icon on the desktop.

MF Toolbox starts.

Select the scan type.

Click the icon for the type of scan you want to perform.

[Mail]

The scanned document is sent as an e-mail attachment. You can also save it to the computer and manually attach it to an e-

mail later.

[OCR]

Characters in the document are extracted as text data through OCR (optical character recognition) processing. You can edit the

extracted data by using an OCR software. Specify the OCR software in advance.

[Save]

The scanned document is saved to the computer.

[PDF]

The scanned document is converted into a PDF file. You can also forward it to an application. By default, the scanned document

is converted into a searchable PDF file where text can be searched using a computer.

[Color Scan]/[B&W Scan]/[Custom 1]/[Custom 2]

You can register frequently used settings in advance ( Configuring Scan Settings in MF Toolbox). You can also specify an

application as a forwarding destination. When you scan by using the operation panel, the settings registered here are applied

(Scanning from the Machine Scanning Using the [Scan > PC] Key).

NOTE:

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To switch a scanner

If two or more machines are installed and you want to switch to another machine, click [Settings], and select the machine.

Configuring Settings for MF Toolbox and the Scanner

Configure the scan settings as necessary. Configuring Scan Settings in MF Toolbox

Click [Start].

Scanning starts.

To cancel, click [Cancel].

When placing documents in the feeder in step 1

When scanning is complete, the scanned document is saved to a folder on a computer or forwarded to an application.

Configuring Storing Settings Specifying External Applications to Forward Scanned Data

When placing documents on the platen glass in step 1

NOTE

If the scanning results are not achieved

If the expected scanning results are not achieved, for example, if the image is too dark or the color tone is different from that in

the original, you can configure advanced scan settings with ScanGear MF. Place the document again, select the [Display the

Scanner Driver] check box on the screen in step 6, and click [Start] to start ScanGear MF.

If the screen shown below is displayed, you can continue scanning documents (When you can only scan one page at a

time, such as when the JPEG format is specified, this screen is not displayed.)

1If there are additional pages of documents to be scanned, place the next document on the platen glass,

and click [Next].

Repeat this step until you finish scanning all of the pages.

When there is only one page to be scanned, proceed to the next step.

2Click [Finish].

When scanning is complete, the scanned document is saved to a folder on a computer or forwarded to an

application. Configuring Storing Settings Specifying External Applications to Forward Scanned

Data

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Configuring Scan Settings in Simple Mode

Configuring Scan Settings in Advanced Mode

Previewing Scanned Images Before Specifying File Format and Saving

You can preview the scanned images before specifying the file format and save destination. This procedure is not available when [OCR]

is selected in step 5. Place the document, start MF Toolbox, and proceed with this procedure.

Select the scan type.

Click an icon other than the [OCR] icon.

Select the [Confirmation of the Scanned Image and Exif Settings] check box.

If you selected [PDF] in step 1, select the [Confirm the Scanned Image] check box.

Click [Start].

Scanning starts.

To cancel, click [Cancel].

The scanned images are displayed as thumbnails on the [Scanned Image] screen.

Set the file format and save destination.

[Save as Type]

Select a file format, such as PDF or JPEG. Available formats vary depending on the type of scan you selected in

step 1.

NOTE:

Adding comments to a JPEG file

If you select [JPEG/Exif], you can add information such as the date or comments to JPEG files when saving them.

Select the scanned image, click [Exif Settings], and enter your comments on the displayed screen.

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Adding Pages to an Existing PDF file

Specify an existing PDF file to which you want to add the newly scanned document data. The data is added to the existing file as

additional pages. Place the document, start MF Toolbox, and proceed with this procedure. The PDF file you select must be created with

MF Toolbox. Newly scanned document data cannot be added to PDF files created with other applications.

[Save Scanned Image to]

Specify a save destination folder. If you select the [Save Pictures to a Subfolder with Current Date] check box, a

subfolder named with the scanning date is created in the specified folder, and the data is saved to that folder.

NOTE:

If you select [PDF (Add Page)] for [Save as Type] ( ), [Save Scanned Image to] is switched to [Create PDF File

Based On]. In this case, click [Browse], and specify an existing PDF file to which you want to add the newly

scanned document data. The data is added to the existing file as additional pages.

Click [Save] or [Forward].

The scanned data is saved to a folder on a computer or forwarded to an application. Configuring Storing

Settings Specifying External Applications to Forward Scanned Data

Select the scan type.

Click the [Mail], [Save], or [PDF] icon.

Select [PDF (Add Page)] for [Save as Type].

Click [PDF Settings], and configure the scan settings as necessary. Configuring Storing Settings

Click [Browse], and select the PDF file to which you want to add the pages.

The newly scanned document data is added to the PDF file you select.

Click [Start].

Scanning starts.

To cancel, click [Cancel].

When placing documents in the feeder

When scanning is complete, the scanned document is saved to a folder on the computer or forwarded to an

application. Configuring Storing Settings Specifying External Applications to Forward Scanned Data

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You can switch to another scanner by using the [Settings] button. You can also configure settings such as the name of the computer to

save documents.

[Select Scanner]

Select the scanner (machine) to use with MF Toolbox.

[Computer Name]

When scanning by using the operation panel of the machine, there is a procedure to specify a destination to save the scanned

document ( Scanning from the Machine). You can edit the computer name that appears on the display of the machine during

this procedure.

[Comment]

You can enter a comment for each type of scan. Edit the comment as necessary.

[Close Toolbox after Finishing Scanning when Started from Device]

When you scan by using the operation panel of the machine, MF Toolbox starts. You can specify whether you want to

automatically close the MF Toolbox screen when you finish scanning.

LINKS

Configuring Scan Settings in MF Toolbox

When placing documents on the platen glass

The screen shown below is displayed.

1If there are additional pages of documents to be scanned, place the next document on the platen glass,

and click [Next].

Repeat this step until you finish scanning all of the pages.

When there is only one page to be scanned, proceed to the next step.

2Click [Finish].

When scanning is complete, the scanned document is saved to a folder on the computer or forwarded to an

application. Configuring Storing Settings Specifying External Applications to Forward Scanned

Data

Configuring Settings for MF Toolbox and the Scanner

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Configuring Scan Settings in MF Toolbox

You can change the preset settings, such as the type of scan (color or black and white), file format, and resolution, to suit your intended

use. You can also specify a destination to save the scanned document, an application as a forward destination, and other settings.

Configuring Scan Settings

Configuring Storing Settings

Specifying External Applications to Forward Scanned Data

Configure the scan settings such as the original document size, color mode, and resolution.

[Select Source]

Select a setting based on whether you place your documents on the platen glass or in the feeder.

[Platen Glass] Select when placing documents on the platen glass.

[ADF] Select when placing documents in the feeder.

[Auto Mode] When documents are placed in the feeder, they are scanned. When nothing is placed in the feeder,

documents placed on the platen glass are scanned.

Configuring Scan Settings

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[Input Method] (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

Select whether you want to scan a 1-sided or 2-sided document placed in the feeder.

[Paper Size]

Select the document size. If you select an option for a custom size, the [Paper Size Settings] screen opens. You can then enter a

custom size.

[Orientation]

If documents are placed in the feeder, set the orientation of the documents. You can also set [Binding Location] if 2-sided

documents are placed in the feeder.

[Scan Mode]

Select the image type to scan documents. Available items vary depending on the type of scan, such as [Mail] or [PDF].

[Black and

White]

The document is scanned as a black and white image (in black and white only, with no intermediate

shades of gray).

[Black and

White (OCR)]

The document is scanned as a black and white image optimized for processing by OCR (optical character

recognition) software.

[Grayscale] The document is scanned as a grayscale image (in black and white with intermediate shades of gray,

similar to a black and white photograph).

[Color] The document is scanned as a color image.

[Color

(Magazine)]

The document is scanned as a color image. The color unevenness and moire that occurs when scanning

print material is reduced. It takes more time to scan when using this setting than when using [Color].

[Upper Limit of Attached File:]

This item is displayed when [Mail] is selected for the type of scan ( Scanning Using MF Toolbox). The quality of the scanned

image is automatically adjusted so that the file size does not exceed the maximum limit that you specify here.

[Image Quality]

Select the resolution of the scanned image that suits your intended use.

NOTE:

Available resolutions vary on whether the document is placed in the feeder or on the platen glass, and whether the file format

is PDF or JPEG.

A resolution of 75 dpi is a rough guide for displaying the scanned image on a computer, and 300 dpi for printing or creating a

searchable PDF.

If you double the output resolution, the image file size increases by a factor of 4. If the file size is too large, a memory

shortage or other error may occur. Set the resolution to the minimum required for your intended use.

[Correct Black Text]

Emphasizes the outlines of black text.

[Display the Scanner Driver]

Select this check box to enable you to configure advanced scan settings with ScanGear MF. To start ScanGear MF, click [Start]

(Configuring Scan Settings in ScanGear MF).This item is not displayed when [OCR] is selected for the type of scan.

Configuring Storing Settings

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Specify settings for the scanned data, such as the file name, file format (PDF, JPEG, etc.) and save destination.

[File Name]

Enter the name for the scanned data file.

NOTE:

If a file with the same name already exists in the save destination, a unique sequential four-digit number (for example, "0001") is

appended to the new file name.

[Save as Type]

Select the file format.

[BMP] The scanned document is converted into a bitmap image.

[JPEG/Exif] The scanned document is converted into a JPEG/Exif image. This setting is available when [Grayscale],

[Color], or [Color (Magazine)] is selected for [Scan Mode] ( Configuring Scan Settings).

[TIFF] The scanned document is converted into a TIFF image.

[PDF] A PDF file is created. If you scan a multi-page document, these pages are merged into one PDF file.

[PDF (Single

Page)]

A one-page PDF file is created for each page of the scanned document. For example, if you scan a three-

page document, three separate one-page PDF files are created.

[PDF (Multiple

Pages)]

One PDF file is created from multiple documents. For example, if you scan a three-page document, one

three-page PDF file is created.

[PDF (Add Page)] Newly scanned document data is added as additional pages to an existing PDF file that you specify.

Adding Pages to an Existing PDF file

NOTE:

Available file formats for each scan type

Scan type BMP JPEG/Exif TIFF PDF

PDF (Single Page)

PDF (Multiple Pages)

PDF (Add Page)

[Mail]

[OCR]

[Save]

[PDF]

[Color Scan]

[B&W Scan]

[Custom 1]

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If a message indicating the image size is too large is displayed

Lower the [Image Quality] value. Configuring Scan Settings

[PDF Settings]

If you select [PDF], [PDF (Single Page)], [PDF (Multiple Pages)], or [PDF (Add Page)] for [Save as Type] ( ), you can configure

advanced settings for PDF files.

[Create Searchable PDF]

Specify whether you want to convert the scanned document into a searchable PDF. Characters in the scanned document are

converted into text data and the text can be searched using a computer. Text can also be edited with a word-processing

application. To create a searchable PDF, select [300 dpi] for [Image Quality] ( Configuring Scan Settings).

[Text Language]

Select the language that matches the document.

[PDF Compression]

Select the level of the data compression. If you select [High], the data size of images such as photographs or illustrations are

reduced more than if you select [Standard]. However, the image quality may degrade depending on the document type.

[Save Scanned Image to]

Click [Browse], and specify the save destination for the scanned data. If you select [PDF (Add Page)] for [Save as Type] ( ),

[Save Scanned Image to] is switched to [Create PDF File Based On]. In this case, specify an existing PDF file to which you want to

add the newly scanned document data. The data is added to the existing file as additional pages ( Adding Pages to an Existing

PDF file).

[Save Pictures to a Subfolder with Current Date]

If you select the [Save Pictures to a Subfolder with Current Date] check box, a subfolder named with the scanning date is created

in the folder specified in [Save Scanned Image to] ( ), and the data is saved to that folder.

If you specify an application to which you want to forward the scanned data, the specified application automatically starts when scanning

is complete. For example, you can specify Adobe Photoshop or other image-processing application. If you select [Mail] for the type of

scan and specify an e-mail application, the scanned data is automatically attached to a new e-mail message. To scan with [OCR]

selected, you must specify an OCR software.

[Delete]

If you do not want to forward the scanned document to an application, such as when you want to save it, click this button.

[Set]

[Custom 2]

Not available if [Scan Mode] is set to [Black and White] or [Black and White (OCR)]. Configuring Scan Settings

Specifying External Applications to Forward Scanned Data

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Click this button, and select an application. Alternatively, you can specify an application by dragging its icon here if it is not an e-

mail application.

NOTE:

Supported e-mail applications

Microsoft Outlook Express

Microsoft Outlook

Microsoft Exchange

EUDORA

Netscape Messenger

Windows Mail

Becky! Ver.2

Mozilla Thunderbird

LINKS

Scanning Using MF Toolbox

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Scanning Using an Application

Scan the document by using an application. You can use Adobe Photoshop, Microsoft Office Word, or other

image-processing and word-processing applications. The scanned image is directly loaded in the application,

allowing you to edit or process the image immediately. The following procedure varies depending on the

application.

IMPORTANT

The application must be compatible with TWAIN or WIA . For more information, see the instruction manual for your application.

* TWAIN is a standard for connecting image input devices, such as scanners, with computers. WIA is a function that is an integrated standard in

Windows.

From the Operation Panel

Place the document(s). Placing Documents

IMPORTANT:

The second or subsequent documents may not be scanned, or an error message may be displayed depending on the application.

In such a case, place and scan one document at a time.

Press .

Use / to select <Remote Scanner>, and press .

From a Computer

From the application, select the start scan command.

The procedure for selecting the start scan command varies depending on the application. For more information, see the

instruction manual for your application.

Select the scanner driver for the machine.

Select ScanGear MF or WIA. If you select ScanGear MF, you can configure advanced scan settings.

Configure the scan settings as necessary.

For more information about ScanGear MF scan settings, see Configuring Scan Settings in Simple Mode or Configuring

Scan Settings in Advanced Mode.

Click [Scan].

Scanning starts.

When scanning is complete, the scanned image is forwarded to an application.

LINKS

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Configuring Scan Settings in ScanGear MF

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Configuring Scan Settings in ScanGear MF

ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF as follows.

Starting from MF Toolbox

When scanning from MF Toolbox, you can call ScanGear MF, and configure advanced scan settings. Select the [Display the Scanner

Driver] check box and click [Start] in MF Toolbox to start ScanGear MF. Scanning Using MF Toolbox

Starting from an application

You can use ScanGear MF to load the scanned image into Adobe Photoshop, Microsoft Office Word, or other image-processing and

word-processing applications. Select ScanGear MF from the scan commands. Scanning Using an Application

TIPS

You can do the following by using ScanGear MF:

Previewing the image before scanning

Specifying the scanning area

Adjusting the detailed image quality

Configuring Scan Settings in Simple Mode

Configuring Scan Settings in Advanced Mode

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Configuring Scan Settings in Simple Mode

Simple Mode is a collection of basic scan settings in ScanGear MF designed for easy operation. In other words, Simple Mode is a digest

version of ScanGear MF. Configure settings in the order indicated from to on the screen, and click [Scan]. By doing so, you can

configure basic settings and scan.

Preview area

You can preview the document that is placed on the platen glass. If you click [Preview], a preview image is displayed in this area

and the cropping frame is displayed with a dotted line.

Toolbar

Control the image in the preview area.

(Auto Crop)

The cropping frame that fits the scanned image is automatically set. Each time you click the icon, the cropping frame is

reduced. You can move the frame, or change its size with your mouse.

NOTE:

Manually setting multiple scanning areas

You can manually add cropping frames. You can also specify cropping areas in the document so that each of them can be

scanned as separate images. Drag the cropping frames to specify the areas you want to scan. You can specify up to ten areas.

Click [Scan] to scan the areas in the cropping frames as separate images.

(Clear Crop Frame)

Clears the selected cropping frame.

(Left Rotate)/ (Right Rotate)

Rotates the preview image 90 degrees to the left or right.

(Information)

Displays the current settings of the scanned image, such as the color mode and size of the scan area.

[Select Source]

Select the image type to scan documents. Available items vary depending on where you placed the document.

If you placed the document on the platen glass

[Photo (Color)] The photo document is scanned as a color image.

[Magazine

(Color)]

Print material, such as a magazine, is scanned as a color image. The color unevenness and moire that

occurs when scanning print images is reduced.

[Newspaper

(B&W)]

The text document or line drawing is scanned as a black and white image (in black and white only,

with no intermediate shades of gray).

[Document

(Grayscale)]

The text or photograph document is scanned as a grayscale image (in black and white with

intermediate shades of gray, similar to a black and white photograph).

If you placed the document in the feeder

[Document (Color) ADF] The document is scanned as a color image.

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[Document (Grayscale)

ADF] The document is scanned as a grayscale image.

[Select Purpose]

Select a setting based on your intended use of the scanned image.

[Print (300dpi)] Select when printing the scanned image.

[Image Display (150dpi)] Select when displaying the scanned image on a computer.

[OCR (300dpi)] Select when using the scanned image with OCR (optical character recognition) software.

[Output Size]

Select the size of the scanned image when it is printed or displayed on a computer. For example, if you want to output an

image that is appropriate for printing on A4 paper, select [A4], and [Print (300dpi)] for [Select Purpose] ( ).

Click to switch between the portrait and landscape orientation. This button is not available when [Flexible] is selected.

If you select [Add/Delete], you can add new output size settings and delete the added sizes.

Select [Flexible] to change the ratio of width to height. Drag the area you want to scan on the preview image.

[Image Correction]

Select the [Fading Correction] check box to correct faded colors on an old photograph or other images into vivid colors. This

setting is available when a preview image is displayed and you select [Photo (Color)] or [Magazine (Color)] for [Select Source] (

LINKS

Configuring Scan Settings in Advanced Mode

Scanning Using MF Toolbox

Scanning Using an Application

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Configuring Scan Settings in Advanced Mode

If you click the [Advanced Mode] tab on the ScanGear MF screen, you can make more advanced adjustments in the image quality than

you can in Simple Mode. You can also register adjusted settings as Favorite Settings. For more detailed information, click the icon next

to the topic.

Operating Preview Images

Specifying Settings for Documents and Color Mode

Specifying Resolution and Image Size

Adjusting Image Quality

Adjusting Brightness and Color

Specifying Other Settings

Registering Frequently Used Settings

If you place the document on the platen glass and click [Preview], a preview image is displayed. You can specify the area you want to

scan, and check the effects of image adjustments on the preview image.

Operating Preview Images

(Clear)

Clears the preview image.

(Crop)

Specifies the cropping area with the cropping frame. Click and drag the area you want to crop. The cropping area is

indicated with a dotted line. You can move the cropping frame or change its size with your mouse.

NOTE:

Setting multiple scanning areas

You can specify cropping areas in the document so that each of them can be scanned as separate images. Drag the

cropping frame to specify the areas you want to scan. You can specify up to ten areas. Click [Scan] to scan the areas

in the cropping frames as separate images.

(Move the Image)

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Specify the document input method (the platen glass or feeder), document size, color mode, and other settings.

Drags the image to move the visible part of the image when a preview image is enlarged.

(Zoom)

Enlarges the entire preview image. Left-click the image to zoom in. Right-click the enlarged image to zoom out. To

enlarge a part of the image to check the details, use [Zoom] ( ).

(Left Rotate)/ (Right Rotate)

Rotates the preview image 90 degrees to the left or right.

(Information)

Displays the current settings of the scanned image, such as the color mode and size of the scan area.

(Auto Crop)

Automatically sets the cropping frame that fits the scanned document. Each time you click the icon, the cropping

frame is reduced.

(Clear Crop Frame)

Clears the selected cropping frame.

[Select All Crops]

Selects all of the cropping frames on the image.

[Zoom]

Enlarges the image in the cropping frame. The smaller the cropping frame, the larger the image is displayed. You can

check the details that are difficult to see with (). To return the image to its original size, click this button again.

Specifying Settings for Documents and Color Mode

[Original Input Method]

Select a setting based on whether you place your documents on the platen glass or in the feeder.

[Platen Glass] Select when placing documents on the platen glass.

[ADF (1-sided)] Select when placing 1-sided documents in the feeder.

[ADF (2-sided)]

(MF8580Cdw /

MF8550Cdn /

MF8540Cdn

only)

Select when placing 2-sided documents in the feeder.

[Input Size]

Specify the size of the scanning area. For normal cases, select the same size as the document. To specify the size

with values, select a unit, and enter the values for width and height. To lock the width to height ratio of the

image, click .

NOTE:

If you select [ADF (2-sided)] for [Original Input Method] ( ), you cannot specify the size by entering the

values.

The image size that can be scanned is limited on some applications.

If documents are placed in the feeder, set the orientation of the documents in [Orientation]. You can also set

[Binding Location] if 2-sided documents are placed in the feeder.

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Specify the output resolution and output size.

[Color Mode]

Select the image type to scan documents.

[Black and

White]

The document is scanned as a black and white image (in black and white only, with no

intermediate shades of gray). You can change the threshold that separates text in the

document or the image into black and white with [Threshold] ( Adjusting Brightness and

Color).

[Grayscale] The document is scanned as a grayscale image (in black and white with intermediate shades

of gray, similar to a black and white photograph).

[Color] The document is scanned as a color image.

[Text Enhanced] The document is scanned as a black and white image optimized for processing by OCR (optical

character recognition) software.

Specifying Resolution and Image Size

[Output Resolution]

Select the resolution of the scanned image that suits your intended use. If documents are placed in the feeder, the

maximum resolution is 300 dpi.

NOTE:

About the output resolution

A resolution of 75 dpi is a rough guide for displaying the scanned image on a computer, and 300 dpi for printing or

creating a searchable PDF.

If you double the output resolution, the image file size increases by a factor of 4. If the file size is too large, a

memory shortage or other error may occur. Set the resolution to the minimum required for your intended use.

[Output Size]

Select the size of the scanned image when it is printed or displayed on a computer.

Click to switch between the portrait and landscape orientation. This button is not available when [Flexible] is

selected.

If you select [Add/Delete], you can add new output size settings and delete the added sizes.

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Configure settings for improving the image quality, such as correction of scratches or faded colors on a photograph. These settings are

available if you select [Color] or [Grayscale] for [Color Mode] ( Specifying Settings for Documents and Color Mode).

Configure color settings such as brightness, contrast, and color tone. The displayed items vary depending on the settings selected for

[Color Mode] ( Specifying Settings for Documents and Color Mode). When [Text Enhanced] is selected, you cannot configure these

settings.

Select [Flexible] to change the output size and the ratio of width to height. Drag the area you want to scan on the

preview image or enter values for width and height. If you specify the magnification percentage in the [%] entry

field on the right side of the width and height entry fields, the document is enlarged or reduced for scanning.

[Data Size]

Displays the data size of the image when it is scanned with the set [Output Resolution] and [Output Size].

Adjusting Image Quality

[Auto Tone]

Automatically adjusts the color tone of the image.

[Reduce Dust and Scratches]

Makes dust or scratches on the document less noticeable. [High] makes large scratches and dust less noticeable, but

may ruin details on the image.

[Fading Correction]

The setting is available if you select [Color] for [Color Mode]. Corrects faded colors on the document or enhances the

color saturation of dull-colored documents. [High] dramatically corrects the faded colors, but may change the color

tone of the entire image.

[Grain Correction]

Reduces graininess to create a smooth color tone when scanning photographs taken with high-speed film. [High]

dramatically reduces graininess, but may also reduce image sharpness or degrade image quality.

[Use Unsharp Mask]

Emphasizes the edges and lines in the image, creating a sharper appearance.

[Use Descreen]

Reduces the color unevenness and moire that occur when scanning printed images.

[Correct Black Text]

Emphasizes the outlines of black text.

Adjusting Brightness and Color

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(Brightness/Contrast)

Adjusts the brightness and contrast (the difference between the light and dark parts) of the image. To adjust while

checking on a graph, click on the upper-right of the screen.

[Channel]

If you select [Color] for [Color Mode], you can adjust the [Red], [Green] and [Blue] color channels separately.

To adjust all three colors at the same time, select [Master]. You can combine the adjustments made in [Master]

and those made in the individual color channels.

If you select [Grayscale] for [Color Mode], only [Grayscale] is displayed.

[Brightness]

Slide or enter a value.

[Contrast]

Slide or enter a value. When contrast is reduced, the difference between the light and dark parts of the image

is reduced to create a softer appearance. When contrast is increased, the difference between the light and dark

parts is increased to create a bolder appearance.

(Histogram)

A histogram is a graph that shows the distribution of brightness in an image. You can adjust

the image while checking the preview image and histogram. Specify the part of the image you

want to make brightest (or darkest) in the preview image, so that the brightness balance of

the original image is automatically adjusted with the specified part being the average.

Likewise, you can also adjust the balance with the brightness of the medium tone being the

average.

[Channel]

If you select [Color] for [Color Mode], you can adjust the [Red], [Green] and [Blue] color channels separately.

To adjust all three colors at the same time, select [Master]. You can combine the adjustments made in [Master]

and those made in the individual color channels.

If you select [Grayscale] for [Color Mode], only [Grayscale] is displayed.

(Black-point Eyedropper)/ (Mid-point Eyedropper)/ (White-point Eyedropper)

Click the parts on the preview image (or cropping frame) you want to specify as the darkest, the medium, and

the brightest. Slide ,, or . Alternatively, you can enter a value.

(Gray Balance Eyedropper Tool)

Click a part on the preview image (or cropping frame) you want to render as an achromatic color, which is black,

grey, or white, each of which does not have color depth. Color tone on the rest of the image is adjusted with the

clicked part being the average. For example, if snow on a photograph image is bluish, click this part because you

essentially want to render this part as white. When you click this part, the snow is no longer bluish, and the

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entire image is adjusted so that it comes closer to natural colors. Click different parts little by little while checking

the preview image to produce the optimum color tone.

(Tone Curve Settings)

The tone curve is a curved line that indicates the brightness and contrast levels of the image

before and after adjustment. Select a registered tone curve to adjust the brightness and

contrast levels of the image.

[Channel]

If you select [Color] for [Color Mode], you can adjust the [Red], [Green] and [Blue] color channels separately.

To adjust all three colors at the same time, select [Master]. You can combine the adjustments made in [Master]

and those made in the individual color channels.

If you select [Grayscale] for [Color Mode], only [Grayscale] is displayed.

[Select Tone Curve]

Select from the items listed below.

[No Correction] Performs no correction.

[Over Exposure] Lightens the entire image.

[Under

Exposure] Darkens the entire image.

[High Contrast] Emphasizes the difference between the light and dark parts of the image.

[Invert the

Negative/Positive

Image]

Inverts the light and dark parts of the image.

(Final Review)

The results of all adjustments made to the brightness, contrast ( ), histogram ( ), and tone

curve settings ( ) are displayed in a tone curve and as numerical values. Perform a final

check of the color settings.

(Threshold)

Adjust the threshold value for black and white images. You can enhance the appearance of

text or reduce the visibility of text or images printed on the reverse side of a semi-transparent

document, such as a newspaper. The setting is available if you select [Black and White] for

[Color Mode].

The threshold value is the boundary that separates whether a color is rendered as black or white. Colors

below a certain density level are rendered as white, and colors above a certain density level are rendered as

black.

[Threshold Level]

Slide or enter a value. To render more parts as black, slide to the right or enter a larger value.

Registering or Calling Settings

Call registered brightness or color settings for to and . Registering Frequently Used Settings

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Click [Preferences] to configure various settings, including the operation when scanning.

Specifying Other Settings

[Preview] Tab

Configure the preview and auto crop operations.

[Preview at the Start of ScanGear]

Select the preview operation when you start ScanGear MF.

[Automatically Execute Preview]

Scanning of the preview image starts automatically when you start ScanGear MF.

[Display Saved Preview Image]

Preview does not start automatically, and the most recently saved preview image is displayed.

[None]

Preview does not start automatically, and no preview image is displayed.

[Cropping Frame on Previewed Images]

Select how the cropping frame ( Operating Preview Images) is displayed on the preview image.

[Execute Auto Cropping on Previewed Images]

Auto Crop is performed based on the scanned document.

[Display the Last Frame on Previewed Images]

Auto Crop is not performed, and the most recently set cropping frame is displayed.

[None]

Auto Crop is not performed, and no cropping frame is displayed.

[Scan] Tab

Configure the settings that are applied when you scan a document by using an

application, and the settings for ScanGear MF operations.

[Scan without Using ScanGear's Window]

When you scan the document by using an OCR software or other application, the ScanGear MF screen may not be

displayed. In such a case, the document is scanned with the setting of the application applied. However, if the

application does not have the following settings, enable them here so that these settings are applied for scanning.

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[Color Mode (Text and Table)]

If the application settings are specified to scan documents in color, those settings are replaced and

documents are scanned with the ScanGear MF color mode set to [Color Mode (Text and Table)].

[Text Enhanced]

If the application settings are specified to scan documents in black and white, those settings are replaced

and documents are scanned with the ScanGear MF color mode set to [Text Enhanced].

[Automatically Quit ScanGear after Scanning]

The [ScanGear MF] screen automatically closes after scanning is complete. The screen may automatically close

with some applications regardless of this setting.

[Color Settings] Tab

Configure advanced color and brightness settings, such as color matching and

gamma correction.

[Color Correction]

Select the color correction method.

[Recommended]

Color tone is vividly reproduced on a computer display. This setting is recommended for most color

corrections.

[Color Matching]

Color is adjusted so that the color tone on the display comes closer to that on the printed result. This

setting is available if you select [Color] for [Color Mode] ( Specifying Settings for Documents and Color

Mode).

NOTE:

If [Color Matching] is enabled, the [Fading Correction] ( Adjusting Image Quality) setting and the buttons for

brightness and color settings ( Adjusting Brightness and Color) are disabled.

[Always Execute the Auto Tone]

Color tone is automatically adjusted. The setting is available if you select [Color] or [Grayscale] for [Color Mode].

[Monitor Gamma]

You can display the document at the proper brightness level by specifying the gamma value of the computer

display that displays the scanned image. The setting is applied if you select [Color] or [Grayscale] for [Color

Mode].

[Scanner] Tab

Configure the temporary save destination of files, the playing of audio files, and

other settings.

[Select Folder Where Temporary Files are Saved]

Click [Browse] to change the folder to which an image is temporarily saved.

[Sound Settings]

You can specify the music or sounds that are played while the machine is scanning or when scanning is complete.

Click [Browse] to specify a file to be played. The following file formats (extensions) are supported:

MIDI files (.mid/.rmi/.midi)

Audio files (.wav/.aif/.aiff)

MP3 files (.mp3)

[Play Music During Scanning]

The specified sound file is played while scanning is being performed.

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It is troublesome to configure the color mode, image quality, or other settings each time you scan. If you register frequently used

settings as Favorite Settings, you can scan simply call the registered settings when scanning.

NOTE

The following settings cannot be registered in [Favorite Settings].

Widths and heights in [Input Settings] and [Output Settings]

On or off of the button (to lock the ratio of width to height) in [Input Settings]

The magnification percentage (%) in [Output Settings]

[Play Sound When Scanning is Completed]

The specified sound file is played when scanning is complete.

[Test Scanner]

You can check whether the scan function of the machine is working properly. When the [Scanner Diagnostics]

screen opens, click [Start].

Registering Frequently Used Settings

Place the document(s), and click [Preview].

Change the scan settings.

Select settings to register as necessary.

Select [Add/Delete] in [Favorite Settings].

The [Add/Delete Favorite Settings] screen is displayed.

[Add/Delete] is available when the preview image is displayed.

Enter a name into [Setting Name], and click [Add] [Save].

Enter a name for the settings to register. Use a name that is easy to find in the drop-down list.

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NOTE

Calling registered Favorite Settings

Display a preview image, and select the registered setting in the drop-down list.

Registering the Brightness or Color Setting

To register only the brightness, contrast, histogram, tone curve, or threshold setting, follow the procedure below.

Place the document(s), and click [Preview].

Adjust the brightness or color. Adjusting Brightness and Color

Select settings to register as necessary.

Select [Add/Delete] in the drop-down list.

The [Add/Delete Tone Curve Settings] or [Add/Delete Threshold Settings] screen is displayed.

Enter a name into [Setting Name], and click [Add] [Save].

Enter a name for the settings to register. Use a name that is easy to find in the drop-down list.

NOTE

Calling the registered setting

Display a preview image, and select the registered setting in the drop-down list.

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LINKS

Configuring Scan Settings in Simple Mode

Scanning Using MF Toolbox

Scanning Using an Application

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Convenient Scanning with a Machine-Based Operation

The machine can convert original documents into electronic file formats such as PDF without using a computer. There are many

advantages to digitizing documents. A variety of useful settings are available to suit your needs.

Scanning Documents Directly to USB Memory

One way this function can be used is by scanning documents directly onto a USB memory device and taking the USB memory device

to your meeting. You can then connect the USB memory device to a computer connected to a projector and project your documents

on a projector.

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

You can convert scanned documents into PDF files and send them directly from the machine as e-mail attachments. You can work

more efficiently because this feature eliminates the need to use your computer to send scanned documents. Before you can use this

function, you need to complete some procedures, such as specifying the e-mail server settings. For more information, see

Configuring the Machine for Scanning to E-mail.

Saving Documents Directly in Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

You can convert scanned documents into PDF, TIFF, or JPEG files and store them in shared folders on computers. This feature is

helpful when digitalizing paper documents for sharing. Before you can use this function, you need to complete some procedures, such

as specifying the location for saving scanned documents. For more information, see Configuring the Machine for Scanning to

Shared Folders.

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Scanning Documents Directly to USB Memory

This section describes how to scan documents to save directly in a USB memory device connected to the machine. You can save the

scanned documents in PDF, JPEG or TIFF format.

Available USB Memory Devices

You can use USB memory devices with the following format styles.

FAT16 (memory capacity: up to 2 GB)

FAT32 (memory capacity: up to 32 GB)

IMPORTANT

Do not use non-standard USB memory devices. You may not be able to save data properly in some USB memory devices.

Do not connect anything other than a USB memory device. USB memory devices cannot be connected via a USB hub or an

extension cable.

Do not use USB memory devices with special functions such as built-in security functions.

NOTE

The USB memory port of the machine supports USB 2.0.

If a folder in a USB memory device has many files, saving scanned data will take more time. Use your computer to delete

unnecessary files on your USB memory device or move them to a different folder.

Connect a USB memory device to the USB memory port.

IMPORTANT:

Do not remove the USB memory device or shock or shake the device or the machine when data is being read or written. Also, do

not turn OFF the machine while the processing is in progress.

Place the document(s). Placing Documents

Press .

Use / to select <USB Memory>, and press .

Specify the scan settings as necessary.

Use / to select the settings. Specifying Detailed Settings

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If you select JPEG in <File Format>, only one page can be scanned when the document is placed on the platen glass. To scan

multiple documents at a time, place them in the feeder. These documents will be scanned and saved as separate files. For PDF or

TIFF files, multiple documents can be scanned and saved into one set of files, regardless of whether documents are placed on

the platen glass or in the feeder.

Press .

Scanning starts.

If you want to cancel scanning, press <Cancel> <Yes> .

When placing documents in the feeder in step 2

When scanning is complete, the scanned data is saved in the USB memory device.

When placing documents on the platen glass in step 2

NOTE:

How the folders to save scanned data and files are named

When scanning is complete, a folder is automatically created in the USB memory device to save the scanned data. Folders and

files are named as follows.

Folder

Name

The "SCAN_00" folder is created and up to 100 files are saved in the folder. The folders "SCAN_01" to "SCAN_99" are

then created when the current folder becomes full of 100 files.

File

Name

File names from "SCAN0000.XXX" to "SCAN9999.XXX" are given to the scanned data files ("XXX" is the extension for

the file format such as "JPG"). For the first two numerical digits, the same number is allotted as that of the folder

number in which the files are saved. For example, The fifth JPEG file stored in the "SCAN_01" folder is named

"SCAN0105.JPG".

Disconnect the USB memory device from the USB memory port.

1Press .

2Press (Status Monitor).

3Use / to select <Device Status>, and press .

4Select <Remove Memory Media>, and press .

Wait until the message <The memory media can be safely removed.> is displayed.

5Disconnect the USB memory device.

TIPS

If you always want to scan with the same settings: Changing Default Settings

When scanning is complete, follow the procedures below (except if you selected JPEG as a file format in step 5).

1If there are additional pages of documents to be scanned, place the next document on the platen glass,

and press .

Repeat this step until you finish scanning all of the pages.

When there is only one page to be scanned, proceed to the next step.

2Press <Store & Finish>.

The scanned data is saved in the USB memory device.

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Sending Documents as E-mails Directly from the Machine (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

You can specify multiple destinations, including Cc/Bcc destinations, just like you can when sending normal e-mails.

Place the document(s). Placing Documents

Press .

Use / to select <E-Mail>, and press .

Enter the destination using the numeric keys, and press <Apply>.

Pressing <A/a/12> toggles the input modes.

If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input

characters at once.)

To make it easier to specify destinations by using other methods, such as the Address Book, see Specifying Destinations (E-

mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only).

Specify multiple destinations, including Cc/Bcc destinations, as necessary.

First, select from <To>, <Cc>, or <Bcc> as a destination type, and press , and then specify destinations. Use the Address

Book or an LDAP server for <To> destinations. To specify destinations for <Cc> and <Bcc>, you need to use the Address Book.

Specify the scanning settings as necessary.

Use / to select the settings. Specifying Detailed Settings

NOTE:

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You can select either <PDF> or <PDF (Compact)> as a file format.

The file name of a scanned document is automatically assigned based on the following format: communication management

number (four digits)_sent date and time_document number (three digits).pdf.

Example of file names: If a one-page document is converted into a PDF file and sent on October 17, 2013 at 07:00:05 P.M.

0045_131017190005_001.pdf

You cannot specify file names yourself.

Specify the subject, body, reply-to address, and priority for the e-mail as necessary.

The subject and the priority are set to "Attached Image" and "Standard" respectively by default.

The body is not set by default. Enter it as necessary. Without the body text, only scanned documents are sent.

The reply-to address is not set by default. If you want to display the reply-to address differently from that of the machine,

specify the address from among those registered in the Address Book. If no destination is registered in the Address Book,

see Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only).

To specify subject/body

1Select <Subject/Message>, and press .

2Select <Subject>, and press .

3Enter the subject using the numeric keys, and press <Apply>.

Pressing <A/a/12> toggles the input modes.

4Select <Message>, and press .

5Enter the body using the numeric keys, and press <Apply>.

Pressing <A/a/12> toggles the input modes.

6Press <Apply>.

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To specify reply-to address

To specify priority

Press to start sending.

Scanning starts.

If you want to cancel sending, press <Yes> .

1Select <Reply To>, and press .

2Select <Specify from Address Book>, and press .

3Select a reply-to address from the Address Book, and press .

For instructions on how to use the Address Book, see Specifying from Address Book.

1Select <Priority>, and press .

2Select a priority level, and press .

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When placing documents in the feeder in step 1

When scanning is complete, the e-mail is sent.

When placing documents on the platen glass in step 1

TIPS

If you always want to scan with the same settings:

Changing Default Settings

If you want to specify the e-mail sender name:

LINKS

Canceling Sending Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Checking Log for Sent Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

When scanning is complete, follow the procedures below.

1If there are additional pages of documents to be scanned, place the next document on the platen glass,

and press .

Repeat this step until you finish scanning all of the pages.

When there is only one page to be scanned, proceed to the next step.

2Press <Start Sending>.

The e-mail is sent.

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Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn /

MF8540Cdn Only)

NOTE

Available destinations for shared folders are limited to the destinations registered in the Address Book. If no destinations are

registered, register destinations in the Address Book before scanning to shared folders.

Setting a Shared Folder as a Save Location

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Place the document(s). Placing Documents

Press .

Use / to select <Windows (SMB)>, and press .

Select a destination from the Address Book, and press .

For instructions on how to use the Address Book, see Specifying from Address Book.

Specify the scanning settings as necessary.

Use / to select the settings. Specifying Detailed Settings

If you select JPEG in <File Format>, only one page can be scanned when the document is placed on the platen glass. To scan

multiple documents at a time, place them in the feeder. These documents will be scanned and saved as separate files. For PDF or

TIFF files, multiple documents can be scanned and saved into one set of files, regardless of whether documents are placed on

the platen glass or in the feeder.

NOTE:

You can select from among <PDF>, <PDF (Compact)>, <TIFF>, and <JPEG> as a file format.

The file name of a scanned document is automatically assigned based on the following format: communication management

number (four digits)_sent date and time_document number (three digits).file extension name.

Example of file names: If a one-page document is converted into a PDF file and sent on October 17, 2013 at 07:00:05 P.M.

0045_131017190005_001.pdf

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You cannot specify file names yourself.

Press to start scanning.

Scanning starts.

If you want to cancel scanning, press <Yes> .

When placing documents in the feeder in step 1

When scanning is complete, the documents are scanned to the shared folder.

When placing documents on the platen glass in step 1

TIPS

If you always want to scan with the same settings:

Changing Default Settings

LINKS

Canceling Sending Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Checking Log for Sent Documents (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

When scanning is complete, follow the procedures below (except if you selected JPEG as a file format in step 5).

1If there are additional pages of documents to be scanned, place the next document on the platen glass,

and press .

Repeat this step until you finish scanning all of the pages.

When there is only one page to be scanned, proceed to the next step.

2Press <Start Sending>.

The documents are scanned to the shared folder.

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Canceling Sending Documents (E-mail/Shared Folder) (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

If you want to cancel sending immediately after pressing , press on the operation panel.

If the screen displays a list of documents when is pressed

Documents have been scanned and are waiting to be processed. Use /to select the document to cancel.

LINKS

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Specifying Detailed Settings

This section describes the settings available when scanning documents. These settings include specifying the file format into which

documents are converted and adjusting density to improve the appearance of scanned documents as well as the basic settings such as

specifying the document orientation or scanning size.

Specifying a Scanning Size Selecting a File Format Adjusting Density

Specifying Orientation of Your

Document

Selecting Document Type Scanning 2-Sided Documents

(MF8580Cdw / MF8550Cdn /

MF8540Cdn Only)

Adjusting Sharpness Adjusting Balance between File

Size and Image Quality

Setting Gamma Values

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Specifying a Scanning Size

You can specify the scanning size of your documents.

Specify destinations or connect the USB memory device <Scan Size> Select the document size

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Selecting a File Format

You can select from four file formats into which documents are converted: <PDF>, <PDF (Compact)>,

<TIFF> , and <JPEG> . Scanned documents are converted into the file format specified here, and then sent

to the specified destination.

Not available when sending e-mails

Specify destinations or connect the USB memory device <File Format> Select a file format

NOTE

<PDF (Compact)> compresses photos and illustrations on documents more than <PDF>. The file will be smaller, but the image

quality of some documents or the number of documents that can be scanned at once may be lower. If you select <PDF

(Compact)>, you can specify the compression level.

For the resolutions of each file format, see Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn /

MF8540Cdn Only).

Detailed Settings for <PDF (Compact)>

Select the type of your documents Specify the settings

Select when scanning documents that contain photos.

Select when scanning documents that only contain text.

The data size is highly compressed and reduced, but the image quality is low.

The compression ratio and the image quality are adjusted to an intermediate setting between <Data Size Priority> and

<Image Quality Priority>.

The image quality improves, but the data compression ratio decreases and data size is large.

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LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Adjusting Density

You can adjust the density of the scan if the text or images in a document are too light or dark.

Specify destinations or connect the USB memory device <Density> Adjust the density <Apply>

<–>

Decreases the density.

<+>

Increases the density.

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Adjusting Sharpness

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Specifying Orientation of Your Document

You can specify portrait or landscape orientation.

Specify destinations or connect the USB memory device <Original Orientation> Select the document

orientation

Select for documents with portrait orientation.

Select for documents with landscape orientation.

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Selecting Document Type

You can select the image quality for the scan depending on the document type, such as text-only documents,

documents with charts and graphs, or magazine photos.

Specify destinations or connect the USB memory device <Original Type> Select the document type

<Text>

Suitable when scanning documents that only contain text.

Suitable when scanning documents that contain both text and photos.

<Photo>

Suitable when scanning documents that contain printed photos, such as magazines or pamphlets.

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Scanning 2-Sided Documents (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

The machine can automatically scan the front and back sides of documents in the feeder.

IMPORTANT

The machine cannot scan both sides of documents automatically when the documents are placed on the platen glass.

Specify destinations or connect the USB memory device <2-Sided Original> Select <Book Type> or

Select for documents whose images on the front and back sides face the same direction.

Select for documents whose images on the front and back sides face in opposite directions.

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Adjusting Sharpness

You can adjust sharpness of the image before sending. Increase the sharpness to sharpen blurred text and

lines, or decrease the sharpness to improve the appearance of magazine photos.

Specify destinations or connect the USB memory device <Sharpness> Adjust the sharpness <Apply>

<–>

Decreases the sharpness, resulting in a softer image.

Example: If you want to improve the appearance of magazine photos

<+>

Increases the image sharpness.

Example: If you want to sharpen text and lines written in pencil

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Adjusting Density

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Adjusting Balance between File Size and Image Quality

The scanned documents are converted into the specified file formats. At that time, you can specify the file

compression ratio. <Small: Memory Priority> makes the compression ratio higher than normal to create

smaller files with lower image quality. On the other hand, <Large: Image Quality Priority> makes the

compression ratio lower than normal larger files with higher image quality.

Specify destinations or connect the USB memory device <Data Size> Specify the setting

<Small: Memory Priority>

The data size is highly compressed and reduced, but the image quality becomes low.

The compression ratio and the image quality are adjusted to an intermediate setting between <Small: Memory Priority> and

<Large: Image Quality Priority>.

<Large: Image Quality Priority>

The image quality improves, but the data compression ratio decreased and data size becomes large.

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Selecting a File Format

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Setting Gamma Values

The scanned documents are converted into the specified file formats. At that time, you can specify the

gamma values to apply to the documents. You can specify the same gamma value as that of the monitor

which is to be used for viewing the converted files so the files are displayed with brightness true to the

original documents.

NOTE

For the gamma value of a monitor display, see the instruction manual included with the display.

<Scan Settings> <Output File Image Settings> <YCbCr TX Gamma Value> Select the

gamma value

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Selecting a File Format

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Specifying Destinations (E-mail/Shared Folder) (MF8580Cdw / MF8550Cdn /

MF8540Cdn Only)

You can specify destinations by selecting from the Address Book as well as by using the numeric keys. To use the Address Book, you

need to register destinations in the Address Book beforehand. You can also specify previously used destinations. If your office has an

LDAP server installed, you can also specify destinations in the server.

Specifying with Numeric Keys (E-

mail)

Specifying from Address Book Specifying Previously Used

Destinations

Specifying Destinations in an

LDAP Server (E-mail)

NOTE

When specifying destinations for e-mails

You can specify multiple destinations, including Cc/Bcc destinations, just like you can when sending normal e-mails. These

destinations can be specified using the Address Book or an LDAP server. To specify destinations as Cc or Bcc addresses, you need

to use the Address Book.

When specifying destinations for shared folders

You cannot specify destinations using the numeric keys or an LDAP server. Furthermore, only one destinations can be specified at

a time.

TIPS for Enhancing Security

If you want to limit available destinations to ones from the Address Book, ones in an LDAP server, or previously specified

ones:

Limiting Available Destinations

If you want to disable specifying previously used destinations:

Disabling Use of Previously Used Destinations

LINKS

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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Specifying with Numeric Keys (E-mail)

Use the numeric keys on the operation panel to specify destinations.

IMPORTANT

When <Restrict New Destinations> is set to <On>, you cannot use the numeric keys to specify destinations.

Limiting Available Destinations

NOTE

You can use the numeric keys only when specifying the first destination. If you want to specify any additional destinations, use

the Address Book or an LDAP server. To specify destinations as Cc or Bcc addresses, you need to use the Address Book.

Specifying from Address Book

Specifying Destinations in an LDAP Server (E-mail)

Press .

Use / to select <E-Mail>, and press .

Enter the destination using the numeric keys, and press <Apply>.

Pressing <A/a/12> toggles the input modes.

If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input

characters at once.)

LINKS

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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0ALJ-072

Specifying from Address Book

The Address Book enables you to specify a destination by selecting from a list of registered destinations or by

searching by name for destinations with recipient names. You can also directly specify a destination by

entering a three-digit number (coded dial number) assigned to a destination.

Selecting Destinations from Address Book

Selecting Destinations Directly by Entering Coded Dial Numbers

NOTE

You need to register destinations in the Address Book before using this feature.

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Setting a Shared Folder as a Save Location

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Press .

Use / to select <E-Mail> or <Windows (SMB)>, and press .

If you select <Windows (SMB)>, proceed to step 4.

Press .

You can also use /to select <Specify from Address Book> on the screen, and press .

If the <Type> screen appears, select <To>, <Cc>, or <Bcc> as a destination type, and press .

Use / to select a tab.

<All>

Displays all the destinations registered in the Address Book. For the marks beside the destinations, see the explanations below.

Displays a list of destinations registered in Favorites.

<A-Z>/<0-9>/<ABC> to <YZ>

Displays destinations with recipient names whose first characters correspond to the characters of the selected tab.

Selecting Destinations from Address Book

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Displays destinations for faxes. To specify destinations using this tab, see Specifying from Address Book (Fax).

Displays destinations for e-mails.

Displays destinations for shared folders.

Displays a list of destinations registered in Group Dial. This feature is not available when scanning documents to shared folders.

Use / to select a destination, and press .

NOTE:

If you want to specify multiple destinations (e-mail)

Repeat steps 3 to 5. Up to 100 destinations can be specified.

To delete destinations (e-mail)

If you specified multiple destinations, you can delete destinations as necessary.

1Select <Confirm/Edit Destination>, and press .

2Select a destination you want to delete, and press .

3Press <Clear Dest.>, select <Yes>, and press .

If you specified destinations in Group Dial in step 2, <Number of Destinations> is displayed on the screen.

Selecting this item and pressing displays detailed destinations in Group Dial.

NOTE

If you want to easily and quickly delete destinations without displaying a list of destinations

Before selecting <Confirm/Edit Destination> in step 1, you can press / to toggle the destinations you

specified. Display a destination you want to delete, and press .

Selecting Destinations Directly by Entering Coded Dial Numbers

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Press .

Press (Coded Dial).

You can also use /to select <Specify from Coded Dial> on the screen, and press .

Use the numeric keys to enter a three-digit number (001 to 181).

If you enter the wrong characters, press . (Press to delete each character one by one; press and hold to delete all the input

characters at once.)

NOTE:

If a confirmation screen appears

When <Coded Dial TX Confirmation> is set to <On>, a screen is displayed that shows the destination and the name for the

number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything

is correct, select <OK>, and press . To specify another destination, select <Cancel>, press , and enter a three-digit number

again. Displaying Destinations in Address Book

If you want to specify multiple destinations (e-mail)

Repeat steps 2 and 3. Up to 100 destinations can be specified.

To delete destinations (e-mail)

If you specified multiple destinations, you can delete destinations as necessary.

1Select <Confirm/Edit Destination>, and press .

2Select a destination you want to delete, and press .

3Press <Clear Dest.>, select <Yes>, and press .

If you specified destinations in Group Dial in step 2, <Number of Destinations> is displayed on the screen.

Selecting this item and pressing displays detailed destinations in Group Dial.

NOTE

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LINKS

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

If you want to easily and quickly delete destinations without displaying a list of destinations

Before selecting <Confirm/Edit Destination> in step 1, you can press / to toggle the destinations you

specified. Display a destination you want to delete, and press .

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0ALJ-073

Specifying Previously Used Destinations

You can select a destination from the three most previously used destinations. When you specify a previously

used destination, the machine also sets the same scan settings, such as density, used the last time you sent

documents to that destination.

IMPORTANT

When <Restrict Resending from Log> is set to <On>, you cannot use this feature. Disabling Use of Previously Used

Destinations

Turning OFF the machine or setting <Restrict New Destinations> to <On> deletes the past destinations, and disables this

feature. Limiting Available Destinations

NOTE

When you specify a destination using this feature, any destinations that you have already specified are deleted.

Press .

Use / to select <Previous Settings>, and press .

Select a destination, and press .

The selected destination and its scan settings are specified.

LINKS

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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0ALJ-074

Specifying Destinations in an LDAP Server (E-mail)

If your office has an LDAP server installed, you can use the destinations registered in the server. To specify

destinations, access an LDAP server via the machine, and then search for a destination.

NOTE

You need to specify the settings for connecting to an LDAP server beforehand.

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Press .

Use / to select <Specify from LDAP Server>, and press .

Select the LDAP server you are using, and press .

Select the search criteria, and press .

Personal names, fax numbers, e-mail addresses, organization names, and department names are available criteria for searching

destinations. Multiple search criteria can be specified at the same time.

Specify the search criteria using the numeric keys, and press <Apply>.

The following screen shows an example for when <Name> is selected in step 4 to search by personal name.

Pressing <A/a/12> toggles the input modes (except for searching by fax number).

To specify multiple search criteria, repeat steps 4 and 5.

Select <Search Method>, and press .

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Specify the search method, and press .

Searches and displays the destinations that meet all the search criteria specified in steps 4 and 5.

All destinations meeting any of the search criteria specified in steps 4 and 5 are displayed as search results.

Press <Start Search>.

The destinations meeting your search criteria are displayed.

NOTE:

If the authentication screen appears when you press <Start Search>, enter the user name of the machine and the password

registered in the LDAP server, and press <Apply>. Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn /

MF8280Cw Only)

Select a destination, and press <Apply>.

Up to 10 destinations can be specified.

To search for a destination using other search criteria, repeat steps 2 to 9.

NOTE:

If you have already specified a destination using the numeric keys, up to nine destinations can be specified using an LDAP

server.

You cannot specify the selected destinations as Cc or Bcc addresses.

To delete destinations

If you specified multiple destinations, you can delete destinations as necessary.

1Select <Confirm/Edit Destination>, and press .

2Select a destination you want to delete, and press .

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LINKS

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

3Press <Clear Dest.>, select <Yes>, and press .

NOTE

If you want to easily and quickly delete destinations without displaying a list of destinations

Before selecting <Confirm/Edit Destination> in step 1, you can press / to toggle the destinations you

specified. Display a destination you want to delete, and press .

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0ALJ-069

Changing Default Settings

The default settings are the settings that are displayed whenever you turn ON the machine, or when you press . If you change these

default settings to match the operations that you perform frequently, you can eliminate the need to configure the same settings every

time you scan.

USB memory

<Scan Settings> <USB Memory Settings> <Change Default Settings> Select the setting

Change the default value of the selected item <Apply>

Settings

Select the item you want to set, and change the default value.

E-mail

Select the setting Change the default value of the selected item <Apply>

Settings

Select the item you want to set, and change the default value.

Shared folder

Select the setting Change the default value of the selected item <Apply>

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Settings

Select the item you want to set, and change the default value.

LINKS

Scanning Documents Directly to USB Memory

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Specifying Detailed Settings

Scan Settings

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0ALJ-076

Checking Log for Sent Documents (E-mail/Shared Folder) (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

The logs for sent e-mails or documents scanned to shared folders can be checked in a list.

IMPORTANT

When <Display Job Log> is set to <Off>, you cannot check the logs for sent documents.

Display Job Log

Press (Status Monitor).

Use / to select <TX Job>, and press .

Select <Job Log>, and press .

A list of the documents that were sent is displayed.

Select the document whose detailed information you want to check, and press .

Check the detailed information about the selected document.

LINKS

TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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0ALJ-07L

Network

The machine has been designed for flexibility of use across a variety of environments, and it includes advanced technologies in addition

to basic network features. Do not worry if you are not a network expert, because the machine has also been designed for convenience

and ease of use. Relax and proceed with the network setup one step at a time.

Connecting to a Computer/Viewing the Machine's Network Settings

Connecting to a Network Viewing Network Settings

Configuring or Preparing for Print/PC Fax/Scan Functions

Configuring the Machine for Printing or

Faxing from a Computer

Configuring the Machine for Scanning to E-mail or Shared Folders

(MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Customizing the Machine for More Convenient Network Experience

Configuring the Machine for Your Network Environment

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0ALJ-07R

Connecting to a Network

When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected

network. Select "wired" or "wireless" depending on your communication environment and networking devices ( Connecting to a

Computer). For specific IP address settings, contact your Internet service provider or Network Administrator.

IMPORTANT

If the machine is connected to an unsecured network, your personal information might be leaked to a third party.

NOTE

The machine cannot connect to both wired and wireless LANs at the same time.

The machine does not come with a LAN cable or router. Have them ready as necessary.

For more information about your networking devices, see the instruction manuals for the devices or contact your

manufacturer.

Before You Start

Follow these steps to connect the machine to a network.

Check your computer settings.

Make sure that the computer is correctly connected to the network. For more information, see the instruction

manuals for the devices you are using, or contact the device manufacturers.

Make sure that the network settings have been completed on the computer. If the network has not been set

up properly, you will not be able to use the machine on the network, even if you perform the rest of the

procedure below.

NOTE:

Depending on the network, you may need to change settings for the communication method (half-

duplex/full-duplex) or the Ethernet type (10BASE-T/100BASE-TX) ( Configuring Ethernet Settings).

For more information, contact your Internet service provider or Network Administrator.

To check the MAC address of the machine, see Viewing the MAC Address.

To connect to an IEEE 802.1X network, see Configuring IEEE 802.1X Authentication.

Select wired or wireless LAN.

Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only)

Connect to a wired or wireless LAN.

Proceed to the section that corresponds to the setting you selected in step 2.

Connecting to a Wired LAN

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

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Set the IP address as necessary.

This step is required when you want to assign a specific IP address to the machine or change the dynamic IP

addressing protocol from the default DHCP.

Setting IP Addresses

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0ALJ-07S

Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only)

After you decide on wired or wireless LAN to connect the machine to the computer ( Connecting to a Computer), select wired LAN or

wireless LAN using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will

need to uninstall MF Drivers installed on your computer and then reinstall them (MF Driver Installation Guide).

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Select Wired/Wireless LAN>, and press .

Select <Wired LAN> or <Wireless LAN>, and press .

Press .

LINKS

Connecting to a Network

Connecting to a Wired LAN

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

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0ALJ-07U

Connecting to a Wired LAN

Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router.

Connect a LAN cable.

Connect the machine to a router by using a LAN cable.

Push the connector in until it clicks into place.

Wait approximately 2 minutes.

While you wait, the IP address is set automatically.

NOTE:

You can set the IP address manually. Setting IP Addresses

LINKS

Connecting to a Network

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0ALJ-07W

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi

Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic

configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection.

Make sure that your computer is correctly connected to the network.

Setting Up Connection Using WPS

Manually Setting Up Connection

IMPORTANT

Risk of information leak

Use wireless LAN connection at your own discretion and at your own risk. If the machine is connected to an unsecured network,

your personal information might be leaked to a third party because radio waves used in wireless communication can go anywhere

nearby, even beyond walls.

Wireless LAN security

The wireless LAN security that is supported by the machine is listed below. For the wireless security compatibility of your wireless

router, see the instruction manuals for your networking devices or contact your manufacturer.

128 (104)/64 (40) bit WEP

WPA-PSK (TKIP/AES-CCMP)

WPA2-PSK (TKIP/AES-CCMP)

NOTE

Required devices for wireless LAN connection

The machine does not come with a wireless router. Have the router ready as necessary.

The wireless router must conform to IEEE 802.11b/g/n and be able to communicate in 2.4 GHz bandwidth. For more

information, see the instruction manuals for your networking devices or contact your manufacturer.

When using WPS, two modes are available: push button mode and PIN code mode.

Push Button Mode

Find the WPS mark shown below on the package of your wireless router. Also make sure that there is a WPS button on your networking

device. Setting Up Connection Using WPS Push Button Mode

PIN Code Mode

Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction

manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code

Mode

Setting Up Connection Using WPS

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NOTE

If the wireless router is set to use WEP authentication, you may not be able to set up connection using WPS.

When manually setting up a wireless connection, you can either select a wireless router or manually enter the required information.

Regardless of the method, make sure that you have the required setup information, including the SSID and network key ( Checking

the SSID and Network Key).

Selecting a Wireless Router

Select this setup option if you need to manually set up the connection but want to complete the setup as easily as possible. Setting

Up Connection by Selecting a Wireless Router

Manually Entering the Setup Information

If you want to specify security settings in detail, such as authentication and encryption settings, manually enter the SSID and network

key to set up the connection. Setting Up Connection by Specifying Detailed Settings

LINKS

Connecting to a Network

Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only)

Manually Setting Up Connection

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0ALJ-07X

Setting Up Connection Using WPS Push Button Mode

If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button.

IMPORTANT

How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Wireless LAN Settings>, and press .

If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>, and press .

Read the message that is displayed, and press .

Select <WPS Push Button Mode>, and press .

Select <Yes>, and press .

Press and hold the WPS button on the wireless router.

The button must be pressed within 2 minutes after pressing in step 6.

Depending on the networking device, you may need to press and hold the button for 2 seconds or longer. See the instruction

manuals for your networking device for help.

NOTE:

If an error message is displayed during setup

Press and return to step 5.

Check that the Wi-Fi indicator is blinking on the operation panel.

The Wi-Fi indicator blinks when a wireless router is detected.

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When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the Wi-Fi indicator lights up.

Wait approximately 2 minutes until the IP address settings of the machine are completed.

IMPORTANT:

Signal strength

When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.

Signal strength is measured using RSSI (Received Signal Strength Indication).

NOTE

Reducing power consumption

You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router. Power Save Mode

If the IP address of the machine has changed

In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is

maintained as long as the machine and the computer belong to the same subnet.

LINKS

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

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0ALJ-07Y

Setting Up Connection Using WPS PIN Code Mode

If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking

device.

IMPORTANT

How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.

From a Computer

Access your wireless router from a computer and display the screen for entering a WPS PIN code.

For more information, see the instruction manuals for your networking device.

From the Operation Panel

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Wireless LAN Settings>, and press .

If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>, and press .

Read the message that is displayed, and press .

Select <WPS PIN Code Mode>, and press .

Select <Yes>, and press .

A PIN code is generated.

From a Computer

The PIN code must be registered within 10 minutes after pressing in step 7.

NOTE:

If an error message is displayed during setup

Press and return to step 6.

From the Operation Panel

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Check that the Wi-Fi indicator is blinking on the operation panel.

The Wi-Fi indicator blinks when a wireless router is detected.

When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the Wi-Fi indicator lights up.

Wait approximately 2 minutes until the IP address settings of the machine are completed.

IMPORTANT:

Signal strength

When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.

Signal strength is measured using RSSI (Received Signal Strength Indication).

NOTE

Reducing power consumption

You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router. Power Save Mode

If the IP address of the machine has changed

In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is

maintained as long as the machine and the computer belong to the same subnet.

LINKS

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

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0ALJ-080

Setting Up Connection by Selecting a Wireless Router

You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the

network key, enter a WEP key or TKIP. Before selecting a wireless router, check and write down the required setup information, including

the SSID and network key ( Checking the SSID and Network Key).

NOTE

Security settings

If the wireless connection is set up by selecting a wireless router, the WEP authentication method is set to <Open System> or

the WPA/WPA2 encryption method is set to <Auto> (AES-CCMP or TKIP). If you want to select <Shared Key> for WEP

authentication or <AES-CCMP> for WPA/WPA2 encryption, you need to set up the connection using the manual entry method

(Setting Up Connection by Specifying Detailed Settings).

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Wireless LAN Settings>, and press .

If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>, and press .

Read the message that is displayed, and press .

Select <SSID Settings>, and press .

Select <Select Access Point>, and press .

The machine starts searching for available wireless routers.

NOTE:

If <Cannot find the access point.> is displayed

See When an Error Message Appears.

Select a wireless router, and press .

Select the router whose SSID matches the one that you have written down.

NOTE:

Viewing the details of security settings

Select a wireless router, and press <Details>. To return to the previous screen, press (Back).

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If your wireless router is not found

Check whether the machine is properly installed and ready to connect to the network. Installation/Settings Problems

Enter the network key that you have written down.

Enter the network key using the numeric keys, and press <Apply>.

Entering Text

WEP WPA-PSK or WPA2-PSK

Select <Yes>, and press .

NOTE:

If an error message is displayed during setup

Press , check whether the network key is correct, and return to step 5.

Check that the Wi-Fi indicator is blinking on the operation panel.

The Wi-Fi indicator blinks when a wireless router is detected.

When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the Wi-Fi indicator lights up.

Wait approximately 2 minutes until the IP address settings of the machine are completed.

IMPORTANT:

Signal strength

When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.

Signal strength is measured using RSSI (Received Signal Strength Indication).

NOTE

Reducing power consumption

You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router. Power Save Mode

If the IP address of the machine has changed

In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is

maintained as long as the machine and the computer belong to the same subnet.

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LINKS

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

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0ALJ-081

Setting Up Connection by Specifying Detailed Settings

If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually

enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required

information, including the SSID, network key, and wireless security protocols ( Checking the SSID and Network Key).

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Wireless LAN Settings>, and press .

If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>, and press .

Read the message that is displayed, and press .

Select <SSID Settings> <Enter Manually>.

Enter the SSID that you have written down, and press <Apply>. Entering Text

Specify the security settings based on the information that you have written down.

If you do not need to specify the security settings, select <None>, and press .

Using WEP

1Select <WEP>, and press .

2Select an authentication method, and press .

Sets open system authentication, which is also called "open authentication."

Uses the WEP key as a password.

NOTE:

When <Open System> is selected

When connecting to a wireless LAN, the machine experiences an authentication error if the shared key

authentication is set on the wireless router. If this happens, the machine automatically changes the setting to

<Shared Key> and retries the connection.

3Select <Edit WEP Key>, and press .

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Using WPA-PSK or WPA2-PSK

Select <Yes>, and press .

4Select the WEP key(1 to 4) you want to edit, and press .

Up to four WEP keys can be registered.

5Enter the network key that you have written down.

Enter the network key using the numeric keys, and press <Apply>. Entering Text

6Select <Select WEP Key>, and press .

7Select the WEP key you have edited, and press .

1Select <WPA/WPA2-PSK>, and press .

2Select an encryption method, and press .

<Auto>

Sets the machine to automatically select AES-CCMP or TKIP to match the setting of the wireless router.

<AES-CCMP>

Sets AES-CCMP as the encryption method.

3Enter the network key that you have written down.

Enter the network key using the numeric keys, and press <Apply>. Entering Text

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NOTE:

If an error message is displayed during setup

Press , check whether the specified settings are correct, and return to step 5.

Check that the Wi-Fi indicator is blinking on the operation panel.

The Wi-Fi indicator blinks when a wireless router is detected.

When the setup is completed, the screen below is displayed, and approximately 2 seconds later, the Wi-Fi indicator lights up.

Wait approximately 2 minutes until the IP address settings of the machine are completed.

IMPORTANT:

Signal strength

When more than one wireless router is available for connection, the machine connects to the device with the strongest signal.

Signal strength is measured using RSSI (Received Signal Strength Indication).

NOTE

Reducing power consumption

You can set the machine to enter <Power Save Mode> based on signals emitted from the wireless router. Power Save Mode

If the IP address of the machine has changed

In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is

maintained as long as the machine and the computer belong to the same subnet.

LINKS

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

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Checking the SSID and Network Key

When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router. The SSID and

network key may be indicated on these networking devices. Check your devices and write down the necessary information before setting

up the connection. For more information, see the instruction manuals for your networking devices or contact your manufacturer.

SSID A name given for identifying a specific wireless LAN. Some other terms used for SSID include "access

point name" and "network name."

Network Key

A keyword or password used for encrypting data or authenticating a network. Some other terms used

for network key include "encryption key," "WEP key," "WPA/WPA2 passphrase," and "preshared key

(PSK)."

Wireless Security Protocols

(Authentication/Encryption)

When manually setting up a wireless connection by specifying detailed settings, you need to specify

security settings. Check the following information:

Security types (WEP/WPA-PSK/WPA2-PSK)

Authentication method (Open System/Shared Key)

Encryption method (TKIP/AES-CCMP)

Checking the SSID and Network Key from a Computer

The SSID or the network key may have been changed. If you do not know the SSID or the network key, you can check them by using

the Canon MF/LBP Wireless Setup Assistant included with the User Software CD-ROM. The Canon MF/LBP Wireless Setup Assistant can be

used on a computer connected to a wireless LAN.

Insert the User Software CD-ROM into the drive on the computer.

Select a language and click [OK] if you are prompted to do so.

Click [Start Software Programs].

NOTE:

If the above screen is not displayed Displaying the [CD-ROM Setup] or [Select language] Screen

Click [Start] for [Canon MF/LBP Wireless Setup Assistant].

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Read the License Agreement and click [Yes] to agree.

Check the information displayed for the wireless router.

Write down the necessary information. If you do not know what information is necessary, write down all the information that is

displayed.

NOTE:

If wireless routers are not found

Click [Refresh]. If nothing happens, check that the settings are correctly configured on the computer and the wireless router.

LINKS

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

Setting Up Connection by Selecting a Wireless Router

Setting Up Connection by Specifying Detailed Settings

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Setting IP Addresses

Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6.

Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address

settings.

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Setting IPv4 Address

The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as

DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of

the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN). You can test the network

connection if necessary.

Setting IPv4 Address

Testing the Network Connection

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <TCP/IP Settings> <IPv4 Settings> <IP Address Settings>.

Configure IP address settings.

Select to automatically assign an IP address via a protocol such as DHCP. When <Auto Acquire: On> is displayed, automatic

addressing is enabled.

Select to configure the IP address settings by manually entering an IP address. In order to select this option, <Auto Acquire>

must be set to <Off>.

Select when you want to view the current IP address settings.

Automatically assigning an IP address

1Select <Auto Acquire> <Select Protocol>.

2Select <DHCP>, <BOOTP>, or <RARP>, and press .

NOTE:

If you do not want to use DHCP/BOOTP/RARP to assign an IP address

Select <Off>. If you select <DHCP>, <BOOTP>, or <RARP> when these services are unavailable, the machine will waste

time and communications resources searching the network for these services.

3Check that <Auto IP> is set to <On>.

If <Off> is selected, change the setting to <On>.

Setting IPv4 Address

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4Press <Apply>.

NOTE:

IP addresses assigned via DHCP/BOOTP/RARP override the address obtained via Auto IP.

Manually entering an IP address

1Check that <Auto Acquire> is set to <Off>.

If <On> is displayed, select <Auto Acquire> , and set both <Select Protocol> and <Auto IP> to <Off>.

2Select <Manually Acquire>, and press .

3Specify the IP address, subnet mask, and gateway address (or default gateway).

Specify the settings in the following order: <IP Address> <Subnet Mask> <Gateway Address>.

Enter the setting using the numeric keys, and press <Apply> on each screen.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

Checking whether the settings are correct

Make sure that the Remote UI screen can be displayed with your computer. ( Starting Remote UI) If a computer is not

available, you can check the connection by using the operation panel ( Testing the Network Connection).

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

<TCP/IP Settings> <IPv4 Settings> <PING Command>.

Enter the IPv4 address of another device on the network, and press <Apply>.

If a proper connection has been established, the result is displayed as shown above.

Testing the Network Connection

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LINKS

Setting IPv6 Addresses

Viewing Network Settings

Configuring WINS

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Setting IPv6 Addresses

The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses,

check the IPv4 address settings ( Viewing IPv4 Settings). You need to set the correct IPv4 settings to use

IPv6 addresses. Note that the scan function that uses the scanner driver or MF Toolbox is not available in an

IPv6 environment. The machine can use up to nine of the following IPv6 addresses:

Type

Maximum

number

available

Description

Link-local

address 1

An address that is only valid within a subnet or link and cannot be used to communicate with

devices beyond a router. A link-local address is automatically set when the IPv6 function of the

machine is enabled.

Manual address 1An address that is entered manually. When using this address, specify the prefix length and

default router address.

Stateless

address 6

An address that is generated automatically using the MAC address of the machine and the

network prefix that is advertised by the router. Stateless addresses are discarded when the

machine is restarted (or turned ON).

Stateful address 1An address obtained from a DHCP server using DHCPv6.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [TCP/IP Settings].

Click [Edit...] in [IPv6 Settings].

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Select the [Use IPv6] check box and configure the required settings.

[Use IPv6]

Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box.

[Stateless Address]

Select the check box when using a stateless address. When not using a stateless address, clear the check box.

[Use Manual Address]

When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default

router address in the corresponding text boxes.

[IP Address]

Enter an IPv6 address. Addresses that start with "ff" (or multicast address) cannot be entered.

[Prefix Length]

Enter a number that indicates how many bits are available for the network address.

[Default Router Address]

Specify the IPv6 address of the default router as necessary. Addresses that start with "ff" (or multicast address) cannot be

entered.

[Use DHCPv6]

Select the check box when using a stateful address. When not using DHCPv6, clear the check box.

Click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

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NOTE

Checking whether the settings are correct

Make sure that the Remote UI screen can be displayed with your computer by using the IPv6 address of the machine. Starting

Remote UI

Using the operation panel

IPv6 settings can also be accessed from .IPv6 Settings

LINKS

Setting IPv4 Address

Viewing Network Settings

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Viewing Network Settings

Viewing IPv4 Settings

Viewing IPv6 Settings

Viewing the MAC Address

Viewing Wireless LAN Settings and Information (MF8580Cdw / MF8280Cw Only)

NOTE

The IP address is not correctly configured if it is displayed as "0.0.0.0".

Connecting the machine to a switching hub or bridge may result in a connection failure even when the IP address is correctly

configured. This problem can be solved by setting a certain interval before the machine starts communicating. Setting a

Wait Time for Connecting to a Network

You can print a list of the current network settings. User Data List/System Manager Data List

(Status Monitor) <Network Information> <IPv4> Select the setting to view

(Status Monitor) <Network Information> <IPv6> Select the setting to view

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Ethernet Driver Settings>, and press .

Viewing IPv4 Settings

Viewing IPv6 Settings

Viewing the MAC Address

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Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Wireless LAN Settings>, and press .

If the <Do you want to enable the wireless LAN?> message is displayed, select <Yes>, and press .

Read the message that is displayed, and press .

Select <Wireless LAN Information>, and press .

Select the setting to view, and press .

Viewing WEP and WPA/WPA2-PSK information

1Select <Security Settings>, and press .

2View the current security settings, and press .

If the security settings are not configured, <None> is displayed.

3Select the setting to view, and press .

WEP WPA/WPA2-PSK

NOTE:

<Wireless LAN Status> and <Latest Error Information> can be viewed from (Status Monitor). Press (Status Monitor)

<Network Information> <Wireless LAN Information> and select the setting to view.

LINKS

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

Setting IPv4 Address

Setting IPv6 Addresses

Configuring DNS

Viewing Wireless LAN Settings and Information (MF8580Cdw / MF8280Cw Only)

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Configuring the Machine for Printing or Faxing from a Computer

When using the machine as a network printer or a PC-to-fax machine, you can configure the protocols and ports used for printing and

create a print server for the machine. Before configuring the machine for printing or faxing from a computer, perform the basic setup

procedures, including the printer driver installation (MF Driver Installation Guide).

NOTE

Printing protocols are rules for delivering document data created on a computer to the machine, and can be selected according

to the printing purpose or the network environment.

Ports are gateways for passing document data from a computer to the printer. Incorrect port settings are often the cause

when documents cannot be printed from a network computer.

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Configuring Printing Protocols and WSD Functions

Configure the protocols that are used for printing documents from a networked computer. The protocols supported by the machine

include LPD, RAW, and WSD (Web Services on Devices).

NOTE

To change protocols' port numbers, see Changing Port Numbers.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [TCP/IP Settings].

Configure printing protocols.

Configuring LPD or RAW

1Click [Edit...] in [LPD Print Settings] or [RAW Print Settings].

2Configure the settings as necessary.

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[Use LPD Printing]

Select the check box to print via LPD. When not using LPD printing, clear the check box.

[Use RAW Printing]

Select the check box to print via RAW. When not using RAW printing, clear the check box.

3Click [OK].

Configuring WSD

1Click [Edit...] in [WSD Settings].

2Configure the settings as necessary.

[Use WSD Printing]

Select the check box to print via WSD. When not using WSD printing, clear the check box.

[Use WSD Browsing]

Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically

selected when the [Use WSD Printing] check box is selected.

[Use WSD Scanning]

Available for Windows Vista/7/8, WSD scanning enables you to scan documents to a computer without installing the

scanner driver. Select the check box to scan documents via WSD. When not using WSD scanning, clear the check box.

[Use Computer Scanning]

Select the check box to use WSD scanning by operating the machine with the operation panel. This check box can only be

selected when the [Use WSD Scanning] check box is selected. To perform scanning, press and specify a computer as

a scan destination ( Scanning from the Machine).

[Use Multicast Discovery]

Select the check box to set the machine to reply to multicast discovery messages. If the check box is cleared, the

machine stays in sleep mode even when multicast discovery messages are flowing on the network.

3Click [OK].

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Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

Using the operation panel

LPD, RAW, and WSD settings can also be accessed from .

LPD Print Settings

RAW Print Settings

WSD Settings

Setting up WSD network devices on Windows Vista/7/8

The WSD printer and scanner can be added from the printer folder. Open the printer folder ( Displaying the Printer Folder)

click [Add a device] or [Add a printer] and follow the on-screen instructions. For more information about how to install MF

Drivers for the WSD network printer, see MF Driver Installation Guide.

LINKS

Configuring Printer Ports

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Configuring Printer Ports

Printing errors can occur when the IP address of the machine has been changed, or when a printer has been added via the Windows

printer folder. These errors are typically caused by incorrect printer port settings. For example, an incorrect port number or port type

may have been specified. In such situations, your attempt to print fails because the document data cannot reach the machine. To fix this

type of problem, configure the printer port settings on the computer.

IMPORTANT

To perform the following procedure, log on to your computer with an administrator account.

Open the printer folder. Displaying the Printer Folder

Right-click your printer icon and click [Printer properties] (or [Properties]).

Click the [Ports] tab and configure the required settings.

Adding a port

If the IP address of the machine has been changed, add a new port. Adding a port is also an effective solution when an incorrect

port type was selected in the Windows printer folder during the printer driver installation.

1Click [Add Port].

2Select [Canon MFNP Port] in [Available port types] and click [New Port].

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Changing the port type or number

If the printing protocols ( Configuring Printing Protocols and WSD Functions) or port numbers ( Changing Port Numbers)

have been changed on the machine, the corresponding settings on the computer must also be configured. This change is only

available for LPR or RAW ports.

Click [Close].

3Click [Auto Detect], select the machine when it is detected, and click [Next].

NOTE:

If the machine is not detected

Click [Refresh]. If the problem persists, click [IP address] or [MAC address], enter the IP address or MAC address

of the machine Viewing Network Settings, and then click [Next].

4Click [Add] [Finish].

5Click [Close].

1Click [Configure Port].

2Click the [LPR] or [RAW] radio button in [Protocol Type], change the number in the [Port Number] text

box as necessary, and then click [OK].

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LINKS

Setting Up Print Server

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Setting Up Print Server

With a print server, you can reduce the load on the computer that you print from. The print server also enables each computer to install

MF Drivers over the network, which saves you the trouble of installing the drivers on each computer by using the CD-ROM. To set up a

computer on the network as a print server, configure the settings for sharing the printer.

IMPORTANT

To perform the following procedure, log on to your computer with an administrator account.

You may be unable to install drivers over the network depending on the operating system and the bit architecture (32-bit or

64-bit) of the print server and client computers.

When implementing a print server in a domain environment, consult your Network Administrator.

NOTE

Using Department ID Management with a print server

Canon Driver Information Assist Service must be added during the printer driver installation.

MF Driver Installation Guide

Open the printer folder. Displaying the Printer Folder

Right-click your printer icon and click [Printer properties] (or [Properties]).

Click the [Sharing] tab, select [Share this printer], and enter the share name of the machine.

NOTE:

When [Change Sharing Options] is displayed

Click [Change Sharing Options]. If the [User Account Control] dialog box appears, click [Yes] (or [Continue]).

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Install additional drivers as necessary.

This operation is required if you want to install MF Drivers in other computers running a different bit architecture via the print

server.

Click [OK].

Installing MF Drivers on a Computer via the Print Server

1Click [Additional Drivers].

2Select the check box for the bit architecture that other computers are running, and click [OK].

Select additional drivers from the following, according to the operating system of the print server.

Print server Select the check box for

32-bit operating

systems [x86]

64-bit operating

systems

Windows XP/Server 2003

[Windows 2000, Windows XP and Windows Server 2003] under [Version]

Windows Vista/7/8/Server 2008/Server 2012

[x64] under [Processor]

NOTE:

If you do not know whether your Windows Vista/7/8/Server 2008/Server 2012 is a 32-bit or 64-bit operating

system, see Checking the Bit Architecture.

3Insert the User Software CD-ROM into the drive on the computer, click [Browse] to specify the folder

that contains MF Drivers, and then click [OK].

If the print server runs a 32-bit operating system, select [DRIVERS] [32bit] [Driver] folders on the provided

CD-ROM.

If the print server runs a 64-bit operating system, select [DRIVERS] [x64] [Driver] folders on the provided

CD-ROM.

4Follow the on-screen instructions to install the drivers.

Locate the shared printer in the print server. Displaying Shared Printers in the Print Server

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LINKS

Printing from a Computer

Double-click the shared printer.

Follow the on-screen instructions to install the drivers.

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0ALJ-08C

Configuring the Machine for Scanning to E-mail or Shared Folders

(MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

To send scanned documents by e-mail or store them into a shared folder directly from the machine, you need to set the machine

configuration. The Send Function Setting Tool, an application that is included with the machine, will assist you with the required setup.

Set the necessary configuration depending on your network environment.

Scanning to E-mail

Configuring the Machine for Scanning to E-mail

Scanning to Shared Folders

Configuring the Machine for Scanning to Shared Folders

LINKS

Specifications for E-mail Sending (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Configuring the Machine for Scanning to E-mail

Before configuring the machine for scanning to e-mail, check the setup flow shown below.

Make sure that the machine and the computer are correctly connected.

Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only)

Connecting via Wired LAN

Make sure that you have the following information:

The IP address of the machine Viewing Network Settings

An e-mail address to be registered as a destination

Information about the e-mail server, including the SMTP server name, port numbers, whether

authentication is required, and the user name and password for authentication.

NOTE:

For more information about the e-mail server settings, contact your Internet service provider or Network

Administrator.

Make sure that the computer meets the following system requirements for the Send Function

Setting Tool:

Operating system

Windows XP/Vista/7/8/Server 2003/Server 2008/Server 2012

Web browser

Microsoft Internet Explorer 7.0 or later

Display

SVGA monitor (with at least 800 x 600 pixel screen resolution) that supports at least 256 colors

NOTE:

Also make sure that <Use HTTP> and <Remote UI On/Off> are set to <On>. Disabling HTTP

Communication Disabling Remote UI

Set the machine configuration. Configuring Basic E-mail Settings

You can also configure detailed e-mail settings, such as authentication and encryption depending on your

needs. Configuring Advanced E-mail Settings

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0ALJ-08F

Configuring Basic E-mail Settings

The Send Function Setting Tool helps you configure the e-mail settings. With this tool, you can also register e-mail addresses to the

Address Book.

NOTE

More detailed settings can be specified by using the Remote UI instead of the Send Function Setting Tool ( Configuring

Advanced E-mail Settings). The Send Function Setting Tool is helpful for users who want to complete the setup easily.

Start the Send Function Setting Tool.

Using a Web browser

Enter "http://(the IP address of the machine)/sendsupport_login.html" in the address field of a Web browser, and press the

[ENTER] key.

Using the User Software CD-ROM

1Insert the User Software CD-ROM into the drive on the computer.

Select a language and click [OK] if you are prompted to do so.

2Click [Start Software Programs].

NOTE:

If the above screen is not displayed, see Displaying the [CD-ROM Setup] or [Select language] Screen.

3Click [Start] for [Send Function Setting Tool].

4Click [Next].

If you want to view Send Setting Guide, click [How to Set].

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NOTE:

If the screen below appears

Click [Yes].

5Select the machine from [Device List] and click [Next].

NOTE:

If the machine is not displayed in [Device List]

Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then

click [OK].

6Confirm the settings and click [OK].

Click [Start].

If the logon screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon].

Click [Send to E-mail Settings].

If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book, and click [OK].

Setting a PIN for Address Book

Specify the required settings.

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[Registration]

[Favorites Number]

With the Send Function Setting Tool, you can register an e-mail address into <Favorites> in the Address Book. Select a

number from the drop-down list.

[Name for Favorites Number]

Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the

Address Book.

[Send Destination Settings]

[Destination E-mail Address]

Enter the e-mail address that you want to send your scanned documents to.

[SMTP Server Settings]

[SMTP Server]

Enter the SMTP server name.

[SMTP Authentication]

Click the [Not Set] or [Set] radio button to match the authentication settings of the SMTP server. When [Set] is selected,

enter the user name in the [User Name] text box and password in the [Password] text box.

NOTE:

Authentication methods for sending e-mails

To prevent e-mail transmissions by unauthorized users, the machine supports SMTP authentication (SMTP AUTH) and POP

before SMTP. For more information about the required authentication method, contact your Internet service provider or Network

Administrator.

POP before SMTP authentication can only be configured by using the Remote UI. Configuring Advanced E-mail Settings

Click [Next].

Confirm the settings and click [Register].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

IMPORTANT

Additional settings may be required depending on the network you are using. For more information, contact your Internet service

provider or Network Administrator.

To enable SSL for e-mailing, see Configuring Advanced E-mail Settings.

To change port numbers, see Changing Port Numbers.

LINKS

Configuring the Machine for Scanning to E-mail

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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0ALJ-08H

Configuring Advanced E-mail Settings

Use the Remote UI to configure detailed e-mail settings, such as POP before SMTP authentication and SSL encryption. For more

information about the required settings, contact your Internet service provider or Network Administrator.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [E-Mail Settings].

Click [Edit...].

Specify the required settings.

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[SMTP Server Address]

Enter up to 48 characters for the SMTP server name/address.

[E-Mail Address]

Enter up to 120 characters for the e-mail address that you want to use for the machine.

Setting up POP before SMTP and encrypted communication with the POP server

POP before SMTP authentication prevents unauthorized users from using e-mail by performing user authentication on the POP

server. Communication with the POP server can be encrypted if it supports SSL.

[Use POP Authentication Before Sending]

To enable authentication on the POP3 server, select the check box and enter up to 64 characters in the [User Name] text box.

[Set/Change Password]

To specify or change the password, enter up to 32 characters in the [Password] text box.

[POP Server]

Enter up to 48 characters for the POP3 server name/address.

[Use SSL]

Select the check box to use SSL for encrypting communication with the POP3 server. Select the check box for [Confirm

Certificate] or [Add CN to Verification Items] depending on your needs.

[Use APOP Authentication]

Select the check box to use APOP to encrypt the password during the authentication process.

[Clear Mail Box]

When a transmission error occurs, an error notification may be sent to the address specified in [E-Mail Address]. Depending on the

e-mail service you are using, these error notifications may eventually fill your mail box in the server to its capacity if you do not

delete them. Select the check box to clear the mail box.

IMPORTANT:

Selecting the [Clear Mail Box] check box

All the e-mails in the inbox on the server are deleted as soon as [OK] is clicked in step 6. If an e-mail address for everyday use

is specified in [E-Mail Address], be careful not to delete unread e-mails. To lessen the risk of deleting unread e-mails, use an e-

mail account exclusively for the machine.

Setting up SMTP authentication or encrypted communication with the SMTP server

SMTP authentication (SMTP AUTH) uses a user name and password to authorize users to send e-mails. Communication with the

SMTP server can be encrypted if it supports SSL.

[Use SMTP Authentication (SMTP AUTH)]

To enable authentication on the SMTP server, select the check box and enter up to 64 characters in the [User Name] text box.

[Set/Change Password]

To specify or change the password, enter up to 32 characters in the [Password] text box.

[Use SSL]

Select the check box to use SSL for encrypting communication with the SMTP server. Select the check box for [Confirm Certificate

for SMTP Sending] or [Add CN to Verification Items] depending on your needs.

Click [OK].

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Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

IMPORTANT

Depending on the network you are using, you may need to change the SMTP or POP3 port setting ( Changing Port Numbers).

For more information, contact your Internet service provider or Network Administrator.

LINKS

Configuring the Machine for Scanning to E-mail

Configuring Basic E-mail Settings

Sending Documents as E-mails Directly from the Machine (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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0ALJ-08J

Configuring the Machine for Scanning to Shared Folders

Before configuring the machine for scanning to shared folders, check the setup flow shown below.

Make sure that the machine and the computer are correctly connected.

Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only)

Connecting via Wired LAN

Make sure that you have the following information:

The IP address of the machine Viewing Network Settings

The name of the computer where the shared folder is located Viewing the Computer Name

Path to and the name of the shared folder (If access restrictions are set to the folder, the user name and

password information is also needed)

NOTE:

For instructions on how to create a new shared folder, see Send Setting Guide (included with the User

Software CD-ROM).

Make sure that the computer meets the following system requirements for the Send Function

Setting Tool:

Operating system

Windows XP/Vista/7/8/Server 2003/Server 2008/Server 2012

Web browser

Microsoft Internet Explorer 7.0 or later

Display

SVGA monitor (with at least 800 x 600 pixel screen resolution) that supports at least 256 colors

NOTE:

Also make sure that <Use HTTP> and <Remote UI On/Off> are set to <On>. Disabling HTTP

Communication Disabling Remote UI

Set the machine configuration. Setting a Shared Folder as a Save Location

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0ALJ-08L

Setting a Shared Folder as a Save Location

The feature of scanning to shared folders is also called "Scan to SMB" because the feature uses Server Message Block (SMB), a

Windows-specific technology. SMB is a protocol for sharing resources, such as files and printers, with more than one device in a network

(Configuring SMB). To configure the machine for saving your scanned documents into a shared folder in the network via SMB, specify

the location of the shared folder from a computer by using the Send Function Setting Tool.

NOTE

You can also use the Remote UI to specify the location of the shared folder by registering the folder to the Address Book. The

Send Function Setting Tool is helpful for users who want to complete the setup easily.

Start the Send Function Setting Tool.

Using a Web browser

Enter "http://(the IP address of the machine)/sendsupport_login.html" in the address field of a Web browser, and press the

[ENTER] key.

Using the User Software CD-ROM

1Insert the User Software CD-ROM into the drive on the computer.

Select a language and click [OK] if you are prompted to do so.

2Click [Start Software Programs].

NOTE:

If the above screen is not displayed Displaying the [CD-ROM Setup] or [Select language] Screen

3Click [Start] for [Send Function Setting Tool].

4Click [Next].

If you want to view Send Setting Guide, click [How to Set].

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NOTE:

If the screen below appears

Click [Yes].

5Select the machine from [Device List] and click [Next].

NOTE:

If the machine is not displayed in [Device List]

Click [Search Again]. If the problem persists, click [Search by IP Address], enter the IP address of the machine, and then

click [OK].

6Confirm the settings and click [OK].

Click [Start].

If the logon screen is displayed, enter the appropriate ID and PIN in the corresponding text boxes, and then click [Logon].

Click [Store to Shared Folder Settings].

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If the screen prompting you to enter the Address Book PIN is displayed, enter the PIN for the Address Book, and click [OK].

Setting a PIN for Address Book

Specify the required settings.

[Registration]

[Favorites Number]

With the Send Function Setting Tool, you can register a shared folder for saving scanned documents into <Favorites> in the

Address Book. Select a number from the drop-down list.

[Name for Favorites Number]

Enter the name for identifying the destination to be registered. Set a name that will be easy for you to find later in the

Address Book.

[Store Destination Settings]

[Protocol]

The protocol that is used for sending scanned documents to a shared folder is displayed.

[Computer Name of Store Destination]

Enter the name or the IP address of the computer where the shared folder is located.

[Shared Folder Name on Store Destination Computer]

Enter the name of (or path to) the shared folder. For example, if the shared folder is a subfolder named "share" and is

contained in the [Public] folder in drive C (path: C:\users\public\share), enter "users\public\share."

[Status of Settings for Shared Folder]

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[Access Restriction to Shared Folder]

Click the [Not Set] or [Set] radio button to match the access restrictions set to the shared folder. When [Set] is selected,

enter the user name in the [Registered User Name] text box and password in the [Password to Access] text box.

Click [Next].

Confirm the settings and click [Register].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Configuring the Machine for Scanning to Shared Folders

Saving Documents Directly to a Shared Folder (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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0ALJ-08R

Configuring the Machine for Your Network Environment

The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as

many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a

configuration to suit your network environment.

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0ALJ-08S

Configuring Ethernet Settings

Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication

mode (half-duplex/full-duplex) and the Ethernet type (10BASE-T/100BASE-TX). In general, the machine can

be used without changing the defaults ( Ethernet Driver Settings), but you can change these settings to

suit your network environment.

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Ethernet Driver Settings> <Auto Detect>.

Select whether to configure Ethernet settings automatically or manually.

Configuring Ethernet settings automatically

Select <On>, and press . The machine detects and automatically sets the communication mode and the Ethernet type that can

be used.

Configuring Ethernet settings manually

1Select <Off>, and press .

2Select the communication mode.

Select <Communication Mode> select <Half Duplex> or <Full Duplex> .

Alternately sends and receives communication data. Select when the machine is connected to a networking device using

half duplex.

Simultaneously sends and receives communication data. Use this setting for most environments.

3Select the Ethernet type.

Select <Ethernet Type> select <10BASE-T> or <100BASE-TX> .

4Press <Apply>.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

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LINKS

Changing the Maximum Transmission Unit

Setting a Wait Time for Connecting to a Network

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0ALJ-08U

Changing the Maximum Transmission Unit

In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which

the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network. Change the settings of

the machine as necessary. For more information, contact your Network Administrator.

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <TCP/IP Settings> <MTU Size>.

Select the MTU, and press .

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Configuring Ethernet Settings

Setting a Wait Time for Connecting to a Network

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0ALJ-08W

Setting a Wait Time for Connecting to a Network

When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to

prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be

disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new

device. If this type of problem occurs, set a wait time for connecting to the network.

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Waiting Time for Connection at Startup>, and press .

Enter the wait time in second, and press <Apply>.

Use / or the numeric keys to enter the time.

Press .

LINKS

Configuring Ethernet Settings

Changing the Maximum Transmission Unit

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0ALJ-08X

Configuring DNS

DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address.

Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4

and IPv6.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [TCP/IP Settings].

Configure DNS settings.

Configuring IPv4 DNS

1Click [Edit...] in [IPv4 Settings].

2Configure IPv4 DNS settings.

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[DNS Settings]

[Primary DNS Server Address]

Enter the IP address of a DNS server.

[Secondary DNS Server Address]

Enter the IP address of a secondary DNS server, if any.

[Host Name]

Enter up to 47 alphanumeric characters for the host name of the machine that is to be registered to the DNS server.

[Domain Name]

Enter up to 47 alphanumeric characters for the name of the domain the machine belongs to, such as "example.com."

[DNS Dynamic Update]

Select the check box to dynamically update the DNS records whenever the machine’s IP address is changed. When

specifying the interval between updates, enter the time in hours in the [DNS Dynamic Update Interval] text box.

[mDNS Settings]

[Use mDNS]

Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using

DNS. Select the check box to enable mDNS and enter the mDNS name in the [mDNS Name] text box.

[DHCP Option Settings]

[Acquire Host Name]

Select the check box to enable Option 12 to obtain the host name from the DHCP server.

[DNS Dynamic Update]

Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP server.

3Click [OK].

Configuring IPv6 DNS

1Click [Edit...] in [IPv6 Settings].

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2Configure IPv6 DNS settings.

The [Use IPv6] check box must be selected to configure the settings. Setting IPv6 Addresses

[DNS Settings]

[Primary DNS Server Address]

Enter the IP address of a DNS server. Addresses that start with "ff" (or multicast address) cannot be entered.

[Secondary DNS Server Address]

Enter the IP address of a secondary DNS server, if any. Addresses that start with "ff" (or multicast address) cannot be

entered.

[Use Same Host Name/Domain Name as IPv4]

Select the check box to use the same host and domain names as in IPv4.

[Host Name]

Enter up to 47 alphanumeric characters for the host name of the machine that is to be registered to the DNS server.

[Domain Name]

Enter up to 47 alphanumeric characters for the name of the domain the machine belongs to, such as "example.com."

[DNS Dynamic Update]

Select the check box to dynamically update the DNS records whenever the machine’s IP address is changed. To specify

the type(s) of addresses you want to register to the DNS server, select the check box for [Register Manual Address],

[Register Stateful Address], or [Register Stateless Address]. To specify the interval between updates, enter the time in

hours in the [DNS Dynamic Update Interval] text box.

[mDNS Settings]

[Use mDNS]

Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using

DNS. Select the check box to enable mDNS.

[Use Same mDNS Name as IPv4]

Select the check box to use the same mDNS name as in IPv4. To set a different name, clear the check box and enter

the mDNS name in the [mDNS Name] text box.

3Click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

DNS settings can also be accessed from .IPv4 Settings IPv6 Settings

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LINKS

Setting IPv4 Address

Setting IPv6 Addresses

Viewing Network Settings

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0ALJ-08Y

Configuring SMB

Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than

one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending

on your network, you may have to set the NetBIOS name and workgroup name.

NetBIOS Name

In a Windows network that uses NetBIOS, NetBIOS names are used for identifying network-connected computers as well as for file

sharing and other network services. Most computers use the computer name as the NetBIOS name.

Workgroup Name

Workgroup name is a name for grouping multiple computers so that basic network functions, such as file sharing, become available in

a Windows network. Specify the workgroup name to identify the group that the machine belongs to.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [SMB Settings].

Click [Edit...].

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Specify the required settings and click [OK].

[NetBIOS Name]

Enter up to 15 alphanumeric characters for the NetBIOS name of the machine.

[Workgroup Name]

Enter up to 15 alphanumeric characters for the name of the workgroup that the machine belongs to.

IMPORTANT:

NetBIOS names or workgroup names that start with an asterisk (*) cannot be registered to a WINS server.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Configuring WINS

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0ALJ-090

Configuring WINS

Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an

SMB network) with an IP address. To enable WINS, the WINS server must be specified.

IMPORTANT

In order to specify WINS server settings, NetBIOS name and workgroup name are required to be set. Configuring SMB

The function is not available in an IPv6 network.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [TCP/IP Settings].

Click [Edit...] in [WINS Settings].

Select the [WINS Resolution] check box, specify the required settings, and click [OK].

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[WINS Resolution]

Select the check box to use WINS for name resolution. When not using WINS, clear the check box.

[WINS Server Address]

Enter the IP address of the WINS server.

IMPORTANT:

If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the IP address entered in

the [WINS Server Address] text box.

[Scope ID]

If the network is divided into several groups with scope IDs (identifiers for groups of devices in the network), enter up to 63

alphanumeric characters for the scope ID. Leave the text box blank if there is no scope ID set for your computer.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

WINS settings can also be accessed from .WINS Settings

LINKS

Setting IPv4 Address

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0ALJ-091

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn /

MF8280Cw Only)

If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail

addresses, and then specify them as destinations or register them in the Address Book. You can register a

maximum of five LDAP servers to the machine. Register LDAP servers via the Remote UI.

NOTE

LDAP servers that are supported by the machine are Windows Server 2003/Server 2008/Server 2012 Active Directory.

The machine communicates with LDAP servers using LDAPv3.

UTF-8 is the supported character encoding used when the text data is transmitted between the machine and an LDAP server.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [Register LDAP Server].

Click [Register New Server...].

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NOTE:

To edit registered server information

Click a text link under [Server Name] for the edit screen.

To delete registered server information

Click [Delete] on the right of the server name you want to delete click [OK].

Specify the required settings.

[Server Name]

Enter up to 24 alphanumeric characters for identifying the LDAP server.

[Server Address]

Enter the IP address of the LDAP server or enter up to 47 alphanumeric characters for the host name of the server (example:

ldap.example.com).

IMPORTANT:

[Server Address] and DNS

To prevent errors from occurring when searching for destinations, make sure to check the following:

If the host name is entered for [Server Address], make sure that a DNS server is available in the network.

If the IP address is entered for [Server Address], check whether the DNS server supports only forward lookup. If the server

supports only forward lookup, select [Do Not Use] or [Use] for [Login Information]. If you select [Use (Security

Authentication)], make sure that the DNS server supports reverse lookup.

[Position to Start Search]

Specify the node in the directory information tree (DIT) that you want to start search from. Leaving the text box blank sets the

machine to start search from an arbitrary node selected automatically.

Depending on the type of characters used, up to 120 characters can be entered.

When specifying the node, enter "DC=", followed by a host name (a dot-delimited character string in the Active Directory

domain name), and separate each of the entries with a comma. If the domain name is "john.example.com", for example, enter

"DC=john,DC=example,DC=com."

[Port Number]

Enter the port number used for communicating with the LDAP server.

[Search Timeout]

Specify how long the machine searches. Enter between 30 and 300 seconds.

[Login Information]

Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP

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server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified.

[Do Not Use] Select not to authenticate the machine using the login information.

[Use] Select to authenticate the machine using the login information.

[Use (Security

Authentication)]

Select to use data obtained by Kerberos, a network authentication protocol, for the authentication

password. If this setting is selected, the clock of the machine needs to be synchronized with that of the

LDAP server.

[User Name]

Enter the user name of the machine that was registered to the LDAP server. Depending on the type of characters used, up to 120

characters can be entered.

When [Use] is selected for [Login Information], enter the user name in the form "(domain name)\(user name)" (example:

domain1\user1).

When [Use (Security Authentication)] is selected, enter the user name only (example: user1).

[Set/Change Password]

To specify or change the password, select the check box and enter up to 24 characters in the [Password] text box.

[Domain Name]

When [Use (Security Authentication)] is selected for [Login Information], enter up to 120 alphanumeric characters for the

directory tree name in Active Directory (example: example.com).

[Display Authentication Screen When Searching]

Select the check box to require the user to enter the user name and password when a search is requested. If the check box is

cleared, entries in the [User Name] and the [Password] text boxes are used for authentication.

Click [OK].

LINKS

Specifying Destinations in an LDAP Server (Fax)

Specifying Destinations in an LDAP Server (E-mail)

Configuring SNTP

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0ALJ-092

Configuring SNTP

Simple Network Time Protocol (SNTP) enables you to adjust the system clock by using the time server on the

network. The protocol is typically used for synchronizing the machine and a server, such as when the machine

needs to access an LDAP server with the security authentication that was enabled. The time is adjusted based

on Coordinated Universal Time (UTC), so specify the time zone setting before configuring SNTP

(Date/Time Settings). SNTP settings can be specified via the Remote UI.

NOTE

The SNTP of the machine supports both NTP (version 3) and SNTP (versions 3 and 4) servers.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [TCP/IP Settings].

Click [Edit...] in [SNTP Settings].

Select the [Use SNTP] check box and specify the required settings.

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[Use SNTP]

Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box.

[NTP Server Name]

Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) of

up to 255 alphanumeric characters instead (example: ntp.example.com).

[Polling Interval]

Specify the interval between one synchronization and the next. Specify an interval from 1 to 48 hours.

Click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

Testing communication with the NTP/SNTP server

You can test whether the machine is communicating with the registered time server via SNTP. Go to [Settings/Registration]

[Network Settings] [TCP/IP Settings] and click [Check NTP Server] in [SNTP Settings]. If a proper connection has been

established, the result is displayed as shown below. Note that this operation does not adjust the system clock.

LINKS

Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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0ALJ-093

Monitoring and Controlling the Machine with SNMP

Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using

Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the

machine from a computer when you print documents or use the Remote UI. You can enable either SNMPv1 or SNMPv3, or both at the

same time. Specify the settings for each version to suit your network environment and the purpose of use.

SNMPv1

SNMPv1 uses information called "community" to define the scope of SNMP communication. Because this information is exposed to the

network in plain text, your network will be vulnerable to attacks. If you want to ensure network security, disable SNMPv1 and use

SNMPv3.

SNMPv3

With SNMPv3, you can implement network device management that is protected by robust security features. Note that SSL must be

enabled for the Remote UI before configuring SNMPv3 ( Enabling SSL Encrypted Communication for the Remote UI).

NOTE

The machine does not support the trap notification feature of SNMP.

To change the port number of SNMP, see Changing Port Numbers.

SNMP management software, when installed on a computer on the network, enables you to configure, monitor, and control the

machine remotely from the computer. For more information, see the instruction manuals for your management software.

Start the Remote UI and log on in System Manager mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [SNMP Settings].

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Click [Edit...].

Specify SNMPv1 settings.

If you do not need to change SNMPv1 settings, proceed to the next step.

[Use SNMPv1]

Select the check box to enable SNMPv1. You can specify the rest of SNMPv1 settings only when this check box is selected.

[Use Community Name 1]/[Use Community Name 2]

Select the check box to specify a community name. If you do not need to specify a community name, clear the check box.

[Community Name]

Enter up to 32 alphanumeric characters for the name of the community.

[MIB Access Permission]

For each community, select [Read/Write] or [Read Only] for the access privileges to MIB objects.

[Read/Write] Permits both viewing and changing the values of MIB objects.

[Read Only] Permits only viewing the values of MIB objects.

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[Use Dedicated Community]

Dedicated Community is a preset community, intended exclusively for Administrators using Canon software, such as imageWARE

Enterprise Management Console. Select the check box to use Dedicated Community. If you do not need to use Dedicated

Community, clear the check box.

Enabling SNMPv1

Disabling SNMPv1

Clear the [Use SNMPv1] check box.

Specify SNMPv3 settings.

If you do not need to change SNMPv3 settings, proceed to the next step.

[Use SNMPv3]

Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box is selected.

[Enable User]

Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings, clear the

corresponding check box.

[User Name]

Enter up to 32 alphanumeric characters for the user name.

[MIB Access Permission]

Select [Read/Write] or [Read Only] for the access privileges to MIB objects.

[Read/Write] Permits both viewing and changing the values of MIB objects.

[Read Only] Permits only viewing the values of MIB objects.

[Security Settings]

Select [Authentication On/Encryption On], [Authentication On/Encryption Off], or [Authentication Off/Encryption Off] for the

desired combination of authentication and encryption settings.

Enabling SNMPv3

1Select the [Use SNMPv1] check box.

2Select the [Use Community Name 1] or [Use Community Name 2] check box, enter the community name

in the [Community Name] text box, and specify the [MIB Access Permission] setting.

Up to two community names can be registered.

3Select the [Use Dedicated Community] check box and specify the [MIB Access Permission] setting.

1Select the [Use SNMPv3] check box.

2Select the [Enable User] check box and specify the [User Name], [MIB Access Permission], and

[Security Settings] settings.

Up to three users can be registered.

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Disabling SNMPv3

Clear the [Use SNMPv3] check box.

Specify Printer Management Information Acquisition Settings.

With SNMP, the printer management information, such as printing protocols and printer ports, can be monitored and obtained

regularly from a computer on the network.

[Acquire Printer Management Information from Host]

Select the check box to enable monitoring of the printer management information of the machine via SNMP. To disable monitoring

of the printer management information, clear the check box.

Click [OK].

3Specify authentication and encryption settings as necessary.

Specify these settings only when [Authentication On/Encryption On] or [Authentication On/Encryption Off] has

been selected for [Security Settings].

[Authentication Algorithm]

Click the [MD5] or [SHA1] radio button for the algorithm that corresponds to your network environment.

[Encryption Algorithm]

Click the [DES] or [AES] radio button for the algorithm that corresponds to your network environment.

[Set/Change Password]

To set or change the password, select the check box and enter between 6 and 16 alphanumeric characters for

the password in the [Authentication Password]/[Encryption Password] text box. For confirmation, enter the same

password in the [Confirm] text box. Passwords can be set independently for authentication and encryption

algorithms.

4Specify the context name that identifies an SNMP context.

[Context Name 1]/[Context Name 2]/[Context Name 3]

Enter up to 32 alphanumeric characters for the context name. Up to three context names can be registered.

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Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

Disabling both SNMPv1 and SNMPv3

If both versions of SNMP are disabled, some of the functions of the machine become unavailable, such as obtaining machine

information via the printer driver.

Using the operation panel

You can enable or disable the SNMP settings from .SNMP Settings

Enabling Both SNMPv1 and SNMPv3

If both versions of SNMP are enabled, it is recommended that MIB access permission in SNMPv1 be set to [Read Only]. MIB

access permission can be set independently in SNMPv1 and SNMPv3 (and for each user in SNMPv3). Selecting [Read/Write] (full

access permission) in SNMPv1 negates the robust security features that characterize SNMPv3 because most of the machine

settings can then be controlled with SNMPv1.

LINKS

Enabling SSL Encrypted Communication for the Remote UI

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0ALJ-094

Configuring SLP Communication with imageWARE

You can facilitate the collection and management of various information about networked devices by implementing device management

software, such as imageWARE Enterprise Management Console , into the network. Information such as device settings, Address Books,

and error logs is retrieved and distributed via the server computer. If the machine is connected to such a network, imageWARE searches

the network for the machine by using protocols such as Service Location Protocol (SLP) to gather information from the machine, including

the power status. SLP settings can be specified via the Remote UI.

For more information about imageWARE, contact your local authorized Canon dealer.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [TCP/IP Settings].

Specify SLP settings.

Specifying multicast device discovery

1Click [Edit...] in [Multicast Discovery Settings].

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Notifying imageWARE of the power status of the machine

2Select the [Respond to Discovery] check box and specify the required settings.

[Respond to Discovery]

Select the check box to set the machine to respond to imageWARE multicast discovery packets and enable

monitoring by imageWARE.

[Scope Name]

To include the machine into a specific scope, enter up to 32 characters for the scope name.

3Click [OK].

NOTE:

To change the port number for multicast discovery, see Changing Port Numbers.

1Click [Edit...] in [Sleep Mode Notification Settings].

2Select the [Notify] check box and specify the required settings.

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Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Entering Sleep Mode

[Notify]

Select the check box to notify imageWARE of the power status of the machine. When [Notify] is selected, you can

expect the machine to avoid unnecessary communication during sleep mode and reduce the total power

consumption.

[Port Number]

Change the port number for this function according to the network environment.

[Number of Routers to Traverse]

Specify how many routers the notification packets can pass. Enter a number from 0 to 254.

[Notification Interval]

Specify how often the machine notifies imageWARE of its power status. Enter a number in seconds from 60 to

65535.

3Click [OK].

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0ALJ-095

Security

Confidential information is handled by information devices everywhere, including computers and printers, and any of these devices may

become a target for malicious third parties at anytime. Attackers may directly gain unauthorized access to your devices, or indirectly take

advantage of negligence or improper use. Either way, you may incur unanticipated losses when your confidential information is leaked.

To counter these risks, the machine is equipped with a variety of security functions. Set the necessary configuration depending on your

network environment.

Establishing the Basics of Information Security

Protecting the Machine from Unauthorized Access

Preparing for Risks from Negligence or Misuse

Restricting the Machine's

Functions

Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

Implementing Robust Security Features

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0ALJ-096

Protecting the Machine from Unauthorized Access

Prevent unauthorized third parties from accessing and using the machine. You can implement multiple security measures, such as

managing user access privileges, using firewalls, and changing port numbers.

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0ALJ-097

Setting Access Privileges

Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set

separately for each account, or "ID." A PIN can be set for each ID. If a user tries to operate the machine when IDs are enabled, a logon

screen is displayed, and the user must enter a correct ID and PIN to use the machine.

IDs are divided into two types: System Manager ID, which is intended exclusively for Administrators, and Department ID for general

users. System Manager ID is an account with full access privileges. With System Manager ID, you can restrict the use of functions, such

as color copying and faxing, for each ID. If these two types of IDs are used at the same time, two different privilege levels are set,

which makes it possible to flexibly manage the machine and enhance security.

System Manager ID

System Manager ID is an account with full access privileges. If you specify a System Manager ID, you need to log on to the machine

using the System Manager ID information in order to access <Network Settings> or <System Management Settings>. Set the System

Manager ID when you need different access privilege levels for Administrators and general users. Only one System Manager ID can

be registered.

Setting the System Manager ID

Department ID (Department ID Management)

You can specify access privileges for a user (or group of users) by registering a Department ID. You can register multiple Department

IDs. If a user tries to operate the machine when Department IDs are enabled, a logon screen is displayed, and the user must enter

their own Department ID and PIN to use the machine. Information for each Department ID can be viewed, such as how many pages

have been copied, printed, or scanned in black and white or color.

Setting the Department ID Management

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0ALJ-098

Setting the System Manager ID

Register the System Manager ID, an ID that is intended exclusively for Administrators. You can also set a PIN for the System Manager

ID. If this ID is enabled, you can access <Network Settings> and <System Management Settings> only when the System Manager ID

and PIN have been entered correctly. The System Manager ID settings information is critical to the security of the machine, so make

sure that only Administrators know the System Manager ID and PIN.

Press .

Use / to select <System Management Settings>, and press .

NOTE:

If the System Manager ID has already been set

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <System Manager Information Settings> <System Manager ID and PIN>.

Specify the System Manager ID and PIN.

Specify the <System Manager ID>, and then specify the <System Manager PIN>.

Enter a number of up to seven digits using the numeric keys, and press <Apply>.

When <PIN (Confirm)> is displayed, enter the PIN once again to confirm.

NOTE:

You cannot register an ID or PIN that consists only of zeros, such as "00" or "0000000".

If you want to cancel the System Manager ID and PIN settings, clear the text box, and press <Apply>.

Setting the System Manager Name

NOTE

Configuring settings via the Remote UI

Start the Remote UI and log on in System Manager Mode. Click [Settings/Registration] [System Management] [Edit...] and

specify the necessary settings on the displayed screen.

By using the Remote UI, you can register a variety of information, including contact information, Administrator comments, the

installation location of the machine, as well as to the settings that you can register by using the operation panel. The

registered information can be viewed on the [Device Information] page of the Remote UI. Checking System Manager

Information

1Select <System Manager Name>, and press .

2Enter up to 32 characters for the System Manager Name, and press <Apply>. Entering Text

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Logging on to the machine

If you try to access <Network Settings> or <System Management Settings> when only the System

Manager ID is enabled, the following logon screen is displayed:

LINKS

Setting Access Privileges

Setting the Department ID Management

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0ALJ-099

Setting the Department ID Management

You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when

Department ID Management is enabled, a logon screen is displayed, and the user must enter their own Department ID and PIN to use

the machine. When Department ID Management is enabled, usage of functions, such as color copying and black and white scanning, is

recorded for each Department ID. To configure Department ID Management, register department IDs as necessary and then enable

Department ID Management function. Additional settings are required if you want to enable Department ID Management for operations

from a computer, such as printing and PC faxing.

Registering/Editing Department ID and PIN

Enabling the Department ID Management

Setting the Department ID Management for Printing or Faxing from the Computer

Blocking Jobs When Department ID Is Unknown

Register a Department ID and set a PIN for it. You can also disable functions, such as black and white copying and color printing, for

each Department ID. Up to 300 Department IDs can be registered.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Department ID Management] and register (or edit) Department IDs.

Registering a Department ID

1Click [Register New Department].

Specify the required settings and click [OK].

Registering/Editing Department ID and PIN

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[Department ID]

Enter a number of up to seven digits for the Department ID.

[Set PIN]

To set a PIN, select the check box and enter a number of up to seven digits both in the [PIN] and [Confirm] text boxes.

[Restrict Functions]

Select the check box for the function that you want to disable for the Department ID.

NOTE:

If the [Scan] check box is selected, scanning documents to USB memory devices, e-mails, and shared folders is disabled.

You can also disable scanning documents to computers via <Computer> and <Remote Scanner>. However, you can only

disable scanning documents to computers for all users ( Blocking Jobs When Department ID Is Unknown).

Editing the settings of the registered Department ID

1Click the corresponding text link under [Department ID] to edit.

2Change the settings as necessary and click [OK].

NOTE:

Deleting a Department ID

Click [Delete] on the right of the Department ID you want to delete click [OK].

NOTE

[Department ID Page Total]

You can check the total numbers of pages copied, printed, scanned, or faxed for each Department ID.

If you want to return the counts to zero, click the corresponding text link under [Department ID] and click [Clear Count]

[OK]. If you want to return the counts of all Department IDs to zero, click [Clear All Counts] [OK].

After you register as many Department IDs as necessary, enable Department ID Management.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Enabling the Department ID Management

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Click [Department ID Management] [Edit...].

Select the [Department ID Management] check box and click [OK].

[Department ID Management]

Select the check box to enable Department ID Management. If you do not want to use Department ID Management, clear the

check box.

NOTE:

For information on the [Allow Print Jobs with Unknown IDs]/[Allow Scan Jobs with Unknown IDs]/[Allow Black & White Copy Jobs]

check boxes, see Blocking Jobs When Department ID Is Unknown.

NOTE

Using the operation panel

If you only want to enable or disable the settings, you can use on the operation panel. Department ID Management

On/Off

Logging on to the machine

When you try to operate the machine when Department ID Management is enabled, the following logon

screen is displayed:

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If you want to enable Department ID Management for printing and faxing from a computer, you need to specify settings by using the

drivers you already installed on the computer. Specify the Department ID and PIN as necessary.

IMPORTANT

To perform the following procedure, log on to your computer with an administrator account.

Open the printer folder. Displaying the Printer Folder

Right-click your printer or fax icon and click [Printer properties] (or [Properties]).

Click the [Device Settings] tab and specify the required settings.

1Select the [Use Department ID Management] check box and click [Settings] on the right of it.

For the fax driver, also select the [Allow PIN Setting] check box to enable the PIN setting.

2Specify the settings as necessary and click [OK].

[Allow PIN Setting]

Select the check box to enable the PIN setting.

[Department ID]

Enter a number of up to seven digits for the Department ID.

Setting the Department ID Management for Printing or Faxing from the Computer

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[PIN]

Enter a number of up to seven digits for the PIN if it is set for the Department ID.

[Verify]

Click to verify that the correct ID and PIN are entered. This function is not available if the machine and the computer are

connected via a USB or WSD (Web Services on Devices) port.

[Confirm Department ID/PIN When Printing]/[Confirm Department ID/PIN when Sending Fax]

Select the check box to display the [Confirm Department ID/PIN] pop-up screen each time you print or fax from a

computer.

[Authenticate Department ID/PIN at Device]

Select the check box if the machine and the computer are connected via a USB or WSD port.

3Click [OK].

NOTE

Logging on to the machine

When you try to print or fax from a computer when Department ID Management is enabled,

the following pop-up screen is displayed (unless the [Confirm Department ID/PIN When

Printing]/[Confirm Department ID/PIN when Sending Fax] check box is cleared):

If you do not change the default settings, any user can print from a computer, scan (via <Computer> and <Remote Scanner>), or make

black and white copies without entering an ID and PIN even when Department ID Management is enabled for the machine. You can

change the default settings so that the machine cannot be used for these functions without a correct ID and PIN.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Department ID Management] [Edit...].

Blocking Jobs When Department ID Is Unknown

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Clear the check boxes as necessary and click [OK].

[Allow Print Jobs with Unknown IDs]

In order to print from a computer when Department ID Management is enabled, you need to enter the correct ID and PIN on the

printer driver ( Setting the Department ID Management for Printing or Faxing from the Computer). However if the check

box is selected for this setting, you can print from a computer without entering the ID and PIN. Clear the check box to require

entering an ID and PIN.

[Allow Scan Jobs with Unknown IDs]

If the check box is selected, you can select <Computer> or <Remote Scanner> on the main screen and scan documents into a

computer anytime using /. Clear the check box to disable the selection of <Computer>, <Remote Scanner>, and

/ when Department ID Management is enabled.

[Allow Black & White Copy Jobs]

If the check box is selected when Department ID Management is enabled, you can copy in black and white without entering the

correct ID and PIN. Clear the check box to require entering an ID and PIN.

LINKS

Setting Access Privileges

Setting the System Manager ID

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0ALJ-09A

Restricting Communication by Using Firewalls

Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a

network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts communication to devices with

specified IP addresses or MAC addresses.

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0ALJ-09C

Specifying IP Addresses for Firewall Rules

You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit

other communications. You can specify a single IP address or a range of IP addresses.

NOTE

Up to 16 IP addresses (or ranges of IP addresses) can be specified for both IPv4 and IPv6.

The packet filters described in this section control communications over TCP, UDP, and ICMP.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Security Settings] [IP Address Filter].

Click [Edit...] for the filter type that you want to use.

[IPv4 Address: Outbound Filter]

Select to restrict sending data from the machine to a computer by specifying IPv4 addresses.

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[IPv4 Address: Inbound Filter]

Select to restrict receiving data from the machine to a computer by specifying IPv4 addresses.

[IPv6 Address: Outbound Filter]

Select to restrict sending data from the machine to a computer by specifying IPv6 addresses.

[IPv6 Address: Inbound Filter]

Select to restrict receiving data from the machine to a computer by specifying IPv6 addresses.

Specify the settings for packet filtering.

Select the default policy to allow or reject the communication of other devices with the machine, and then specify IP addresses

for exceptions.

1Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy].

[Use Filter]

Select the check box to restrict communication. Clear the check box to disable the restriction.

[Default Policy]

Select the precondition to allow or reject the communication of other devices with the machine.

[Reject]

Select to pass communication packets only when they are sent to or received from devices whose

IP addresses are entered in [Exception Addresses]. Communications with other devices are

prohibited.

[Allow]

Select to block communication packets when they are sent to or received from devices whose IP

addresses are entered in [Exception Addresses]. Communications with other devices are

permitted.

2Specify address exceptions.

Enter the IP address (or the range of IP addresses) in the [Address to Register] text box and click [Add].

IMPORTANT:

Check for entry errors

If IP addresses are incorrectly entered, you may be unable to access the machine from the Remote UI, in which case you

need to set <IPv4 Address Filter> or <IPv6 Address Filter> to <Off>. IPv4 Address Filter IPv6 Address Filter

NOTE:

Entry form for IP addresses

Description Example

Entering a

single address

IPv4:

Delimit numbers with periods. 192.168.0.10

IPv6:

Delimit alphanumeric characters with colons. fe80::10

Specifying a

range of

addresses

Insert a hyphen between the addresses. 192.168.0.10-

192.168.0.20

Specifying a

range of

addresses with

a prefix

Enter the address, followed by a slash and a number indicating the

prefix length.

192.168.0.32/27

fe80::1234/64

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When [Reject] is selected for an outbound filter

Outgoing multicast and broadcast packets cannot be filtered.

Deleting an IP address from exceptions

Select an IP address and click [Delete].

3Click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

You can enable or disable the IP Address Filter settings from .IPv4 Address Filter IPv6 Address Filter

LINKS

Specifying MAC Addresses for Firewall Rules

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0ALJ-09E

Specifying MAC Addresses for Firewall Rules

You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit

other communications. Up to 32 MAC addresses can be specified.

IMPORTANT

This function is unavailable when the machine is connected to a wireless LAN.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Security Settings] [MAC Address Filter].

Click [Edit...] for a filter type.

[Outbound Filter]

Select to restrict sending data from the machine to a computer by specifying MAC addresses.

[Inbound Filter]

Select to restrict receiving data from the machine to a computer by specifying MAC addresses.

Specify the settings for packet filtering.

Select the precondition (default policy) to allow or reject the communication of other devices with the machine, and then specify

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MAC addresses for exceptions.

1Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy].

[Use Filter]

Select the check box to restrict communication. Clear the check box to disable the restriction.

[Default Policy]

Select the precondition to allow or reject other devices to communicate with the machine.

[Reject]

Select to pass communication packets only when they are sent to or received from devices whose

MAC addresses are entered in [Exception Addresses]. Communications with other devices are

prohibited.

[Allow]

Select to block communication packets when they are sent to or received from devices whose

MAC addresses are entered in [Exception Addresses]. Communications with other devices are

permitted.

2Specify address exceptions.

Enter the MAC address in the [Address to Register] text box and click [Add].

You do not need to delimit the address with hyphens or colons.

IMPORTANT:

Check for entry errors

If MAC addresses are incorrectly entered, you may become unable to access the machine from the Remote UI, in which

case you need to set <MAC Address Filter> to <Off>. MAC Address Filter

NOTE:

When [Reject] is selected for an outbound filter

Outgoing multicast and broadcast packets cannot be filtered.

Deleting a MAC address from exceptions

Select a MAC address and click [Delete].

3Click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

You can enable or disable the IP Address Filter settings from .MAC Address Filter

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LINKS

Specifying IP Addresses for Firewall Rules

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0ALJ-09F

Changing Port Numbers

Ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but

devices that use these port numbers are vulnerable to attacks because these port numbers are well-known. To enhance security, your

Network Administrator may change the port numbers. When a port number has been changed, the new number must be shared with the

communicating devices, such as computers and servers. Specify the port number settings depending on the network environment.

NOTE

To change the port number for proxy server, see Setting a Proxy.

To change the port number for LDAP server, see Registering LDAP Servers (MF8580Cdw / MF8550Cdn / MF8540Cdn /

MF8280Cw Only).

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <TCP/IP Settings> <Port Number Settings>.

Select a port, and press .

NOTE:

Learning more about the ports

<LPD>/<RAW>/<WSD Search> Configuring Printing Protocols and WSD Functions

<HTTP> Disabling HTTP Communication

<POP3>/<SMTP> (MF8580Cdw / MF8550Cdn / MF8540Cdn only) Configuring Advanced E-mail Settings

<SNMP> Monitoring and Controlling the Machine with SNMP

<Multicast Discovery> Configuring SLP Communication with imageWARE

Enter the port number using the numeric keys, and press <Apply>.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Configuring Printer Ports

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0ALJ-09H

Setting a Proxy

A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when

communicating with resources outside the network, such as when browsing Web sites. The client devices connect to the outside network

through the proxy server, and do not communicate directly to the resources outside. Setting a proxy not only facilitates management of

traffic between in-house and outside networks but also blocks unauthorized access and consolidates anti-virus protection for enhanced

security. When you use Google Cloud Print to print over the Internet, you can enhance security by setting a proxy. When setting a proxy,

make sure that you have the necessary proxy information, including the IP address, port number, and a user name and password for

authentication.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [TCP/IP Settings].

Click [Edit...] in [Proxy Settings].

Select the [Use Proxy] check box and specify the required settings.

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[Use Proxy]

Select the check box to use the specified proxy server when communicating with an HTTP server.

[HTTP Proxy Server Address]

Enter the address of the proxy server. Specify the IP address or host name depending on the environment.

[HTTP Proxy Server Port Number]

Change the port number as necessary. Enter a number between 1 and 65535.

[Use Proxy Authentication]

To enable authentication by the proxy server, select the check box and enter up to 24 alphanumeric characters for the user name

in the [User Name] text box.

[Set/Change Password]

To set or change the password for the proxy authentication, when it is enabled, select the check box and enter up to 24

alphanumeric characters for the new password in the [Password] text box.

Click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Using Google Cloud Print

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0ALJ-09J

Restricting the Machine's Functions

Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be

set to limit its capabilities by partially or completely disabling these functions.

Restricting Access to Address Book and Sending Functions

Restricting Access to Address Book and Sending Functions (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Restricting USB Functions

Disabling HTTP Communication and Remote Management

Disabling HTTP Communication

Disabling Remote UI

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0ALJ-09K

Restricting Access to Address Book and Sending Functions (MF8580Cdw /

MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the

Address Book or LDAP servers, or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book

entries. You can also avoid sending documents to unintended recipients if the machine is set to ask you to enter the fax number twice

for confirmation.

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0ALJ-09L

Setting a PIN for Address Book

The Address Book can be set to require users to enter a PIN in order to add new entries to the Address Book

or edit existing entries. Setting a PIN to the Address Book can reduce the risk of documents being sent to

unintended recipients because changes to the Address Book can only be made by users who know the PIN.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Restrict TX Function> <Address Book PIN>.

Set the PIN for editing the Address Book.

Enter a number of up to seven digits using numeric keys, and press <Apply>.

When <PIN (Confirm)> is displayed, enter the PIN once again to confirm.

NOTE:

You cannot set a PIN that consists only of zeros, such as "00" or "0000000".

To disable the PIN, press to erase the PIN (leave the text box blank), and press <Apply>.

Press .

NOTE

In addition to setting the Address Book PIN, you can further enhance security by performing the following operations:

Restricting the addition of new destinations Limiting Available Destinations

Disabling the PC fax function Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

LINKS

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Configuring Basic E-mail Settings

Setting a Shared Folder as a Save Location

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0ALJ-09R

Limiting Available Destinations

By limiting fax numbers that can be specified when sending documents to those already registered in the

Address Book, those previously used, or those searchable from the LDAP servers, you can reduce the

possibility of specifying incorrect destinations and prevent users from leaking information. When this function

is enabled, the machine prohibits users from entering destinations using the numeric keys, adding new entries

to the Address Book, and editing the existing Address Book entries.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Restrict TX Function> <Restrict New Destinations>.

Select <On>, and press .

<Off>

Cancels the restriction on new destinations. Fax numbers and e-mail addresses can be specified by using any method.

<On>

Enables the restriction. Users need to specify destinations by selecting from the Address Book or searching the LDAP servers.

Press .

IMPORTANT

This function does not limit the available destinations for PC faxing.

Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

LINKS

Setting a PIN for Address Book

Disabling Use of Previously Used Destinations

Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

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Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

You can prohibit users from PC faxing (faxing from a computer).

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Restrict TX Function> <Allow Fax Driver TX>.

Select <Off>, and press .

<Off>

Disables PC faxing.

<On>

Enables PC faxing.

Press .

LINKS

Sending Faxes from Your Computer (PC Fax)

Setting the Department ID Management for Printing or Faxing from the Computer

Setting a PIN for Address Book

Limiting Available Destinations

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Disabling Use of Previously Used Destinations

You can disable selecting previously used destinations and settings from the transmission records for faxing or for scanning to e-mail or a

shared folder.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Restrict TX Function> <Restrict Resending from Log>.

Select <On>, and press .

<Off>

Enables use of previously used destinations.

<On>

Disables use of previously used destinations.

Press .

LINKS

Limiting Available Destinations

Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Specifying Previously Used Destinations (Fax)

Specifying Previously Used Destinations

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Checking Destinations before Sending Documents

By entering the fax number twice, you can reduce the risk of faxing to the wrong number due to input mistakes. Use features described

in this section if you send confidential documents.

Displaying the Screen for Confirming the Fax Number (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Displaying Destinations in Address Book

You can set the machine to ask users to enter the fax number twice when it is entered by using the numeric keys. This way, you can

reduce the risk of faxing to the wrong number due to input mistakes.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Restrict TX Function> <Confirm Entered Fax Number>.

Select <On>, and press .

<Off>

Does not display the screen for confirming the fax number.

<On>

Displays the screen for confirming the fax number.

Press .

When using coded dial numbers to specify destinations, you need to remember whose destination (or what group) is registered in what

coded dial number. If you do not remember all these numbers perfectly, you may send your documents to unintended destinations. You

can avoid sending data to unintended recipients by configuring the machine to display the details of the coded dial number you selected

as a sending destination before you send documents to that destination.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Restrict TX Function> <Coded Dial TX Confirmation>.

Select <On>, and press .

Displaying the Screen for Confirming the Fax Number (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Displaying Destinations in Address Book

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<Off>

Does not display the details of the entered coded dial number.

<On>

Displays the details of the entered coded dial number.

Press .

LINKS

Registering Destinations

Specifying from Address Book (Fax)

Specifying from Address Book

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw

Only)

Sequential broadcasting is a feature that sends faxes to multiple recipients in succession. This feature can be disabled if preferred.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Restrict TX Function> <Restrict Sequential Broadcast>.

Select <Confirm Sequential Broadcast> or <Reject Sequential Broadcast>, and press .

<Off>

Enables sequential broadcasting.

Displays the confirmation screen when sending a fax via sequential broadcasting.

Disables sequential broadcasting.

Press .

LINKS

Limiting Available Destinations

Disabling Use of Previously Used Destinations

Sending Faxes to Multiple Destinations Simultaneously (Sequential Broadcast)

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Restricting USB Functions

USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information

leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restrict

connection via the USB port of the machine and how to prohibit use of USB memory devices.

Restricting the USB Connection with a Computer

Restricting the Scan to USB Function

Restricting the USB Print Function

You can disable the USB port located on the back side of the machine. If this port is disabled, the machine cannot communicate with a

computer via USB ( Connecting to a Computer). This setting does not affect the front USB port, which is for attaching USB memory

devices.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <USB Device On/Off>, and press .

Select <Off>, and press .

<Off>

Disables the USB port located on the back side of the machine.

<On>

Enables the USB port located on the back side of the machine.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

You can disable storing data into a USB memory device. If this function is enabled, scanned data cannot be stored into a USB memory

device. USB memory devices are connected into the USB port on the front side of the machine.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Restricting the USB Connection with a Computer

Restricting the Scan to USB Function

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Select <Store to USB Memory>, and press .

Select <Off>, and press .

<Off>

Prohibits data from being stored into a USB memory device. Scanned data cannot be stored into the USB memory device.

<On>

Permits data being stored into a USB memory device.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

You can disable printing data from a USB memory device. The data in the USB memory device cannot be printed.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Memory Media Print On/Off>, and press .

Select <Off>, and press .

<Off>

Disables the function to read the data from a USB memory device. The data in the USB memory device cannot be printed.

<On>

Enables the function to print the data stored in a USB memory device.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Scanning Documents Directly to USB Memory

Printing from USB Memory (USB Print)

Restricting the USB Print Function

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Disabling HTTP Communication

HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB

connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port.

IMPORTANT

Disabling HTTP disables some of the network capabilities, such as the Remote UI, WSD printing, and printing with Google Cloud

Print.

Press .

Use / to select <Network Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <TCP/IP Settings> <Use HTTP>.

Select <Off>, and press .

<Off>

Disables HTTP communication.

<On>

Enables HTTP communication.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Using Remote UI

Changing Port Numbers

Configuring Printing Protocols and WSD Functions

Using Google Cloud Print

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Disabling Remote UI

The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI,

the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not

need to use the Remote UI, you might want to disable the Remote UI to reduce the risk of having your machine controlled remotely over

the network by malicious third parties.

Press .

Use / to select <System Management Settings>, and press .

If the logon screen appears, enter the correct ID and PIN using the numeric keys, and then press .Logging on to the

Machine

Select <Remote UI On/Off>, and press .

Select <Off>, and press .

<Off>

Disables the Remote UI.

<On>

Enables the Remote UI.

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

LINKS

Using Remote UI

Disabling HTTP Communication

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Implementing Robust Security Features

Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data

as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following

features to enhance security and secrecy.

SSL Encrypted Communication

SSL is a protocol for encryption for data sent over a network and is often used for communication via a Web browser or an e-mail

application. SSL enables secure network communication when you access the machine from a computer via the Remote UI.

Enabling SSL Encrypted Communication for the Remote UI

IPSec Communication

While SSL only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts the

whole (or payloads of) IP packets. This enables IPSec to offer a more versatile security system than SSL. Configuring IPSec

Settings

IEEE 802.1X Authentication

IEEE 802.1X is a standard and mechanism for blocking unauthorized access to the network by collectively managing user

authentication information. If a device tries to connect to the 802.1X network, the device must go through user authentication in

order to prove that the connection is made by an authorized user. Authentication information is sent to and checked by a RADIUS

server, which permits or rejects communication to the network depending on the authentication result. If authentication fails, a LAN

switch (or an access point) blocks access from the outside of the network. The machine can connect to an 802.1X network as a client

device. Configuring IEEE 802.1X Authentication

LINKS

Configuring Settings for Key Pairs and Digital Certificates

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Enabling SSL Encrypted Communication for the Remote UI

You can encrypt communication between the machine and a Web browser on the computer by using Secure Sockets Layer (SSL). SSL is

a mechanism for encrypting data sent or received over the network. SSL must be enabled when the Remote UI is used for specifying

settings for IPSec (Pre-Shared Key Method), IEEE 802.1X authentication (TTLS/PEAP), or SNMPv3. To use SSL for the Remote UI, you

need to set a key pair and enable the SSL function. Generate or install the key pair for SSL before enabling SSL ( Configuring

Settings for Key Pairs and Digital Certificates).

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [TCP/IP Settings].

Click [Key and Certificate...] in [SSL Settings].

Click [Register Default Key] on the right of the key pair you want to use.

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NOTE:

Viewing details of a certificate

You can check the details of the certificate or verify the certificate by clicking the corresponding text link under [Key Name], or

the certificate icon. Verifying Key Pairs and Digital Certificates

Enable SSL for the Remote UI.

1Click [Security Settings] [Remote UI Settings].

2Click [Edit...].

3Select the [Use SSL] check box and click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

Using the operation panel

You can enable or disable the SSL encrypted communication from .Use SSL

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Starting the Remote UI with SSL

If you try to start the Remote UI when SSL is enabled, a security alert may be displayed regarding the security certificate. In this

case, check that the correct URL is entered in the address field, and then proceed to display the Remote UI screen. Starting

Remote UI

Enabling SSL for e-mailing (MF8580Cdw / MF8550Cdn / MF8540Cdn only)

If the SMTP server and the POP3 server support SSL, you can enable SSL for communication with these servers ( Configuring

Advanced E-mail Settings). For more information about the SMTP server and the POP3 server, contact your Internet service

provider or Network Administrator.

LINKS

Generating Key Pairs

Using CA-issued Key Pairs and Digital Certificates

Configuring IPSec Settings

Configuring IEEE 802.1X Authentication

Monitoring and Controlling the Machine with SNMP

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Configuring IPSec Settings

Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks.

While SSL only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts either whole

IP packets or the payloads of IP packets, offering a more versatile security system. The IPSec of the machine works in transport mode,

in which the payloads of IP packets are encrypted. With this feature, the machine can connect directly to a computer that is in the same

virtual private network (VPN). Check the system requirements and set the necessary configuration on the computer before you configure

the machine.

System Requirements

NOTE

IPSec functional restrictions

IPSec supports communication to a unicast address (or a single device).

The machine cannot use both IPSec and DHCPv6 at the same time.

IPSec is unavailable in networks in which NAT or IP masquerade is implemented.

Using IPSec with IP address filter

IP address filter settings are applied before the IPSec policies.

Specifying IP Addresses for Firewall Rules

IPSec that is supported by the machine conforms to RFC2401, RFC2402, RFC2406, and RFC4305.

Operating system Windows XP/Vista/7/8/Server 2003/Server 2008/Server 2012

Connection mode Transport mode

Key exchange

protocol

IKEv1 (main mode)

Authentication method Pre-shared key

Digital signature

Hash algorithm

(and key length)

HMAC-SHA1-96

HMAC-SHA2 (256 bits or 384 bits)

Encryption algorithm

(and key length)

3DES-CBC

AES-CBC (128 bits, 192 bits, or 256

bits)

Key exchange algorithm/group (and key length)

Diffie-Hellman (DH)

Group 1 (768 bits)

Group 2 (1024 bits)

Group 14 (2048 bits)

ESP

Hash algorithm HMAC-SHA1-96

Encryption algorithm

(and key length)

3DES-CBC

AES-CBC (128 bits, 192 bits, or 256

bits)

Hash algorithm/encryption algorithm (and key

length) AES-GCM (128 bits, 192 bits, or 256 bits)

AH Hash algorithm HMAC-SHA1-96

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Before using IPSec for encrypted communication, you need to register security policies (SP). A security policy consists of the groups of

settings described below. Up to 10 policies can be registered. After registering policies, specify the order in which they are applied.

Selector

Selector defines conditions for IP packets to apply IPSec communication. Selectable conditions include IP addresses and port

numbers of the machine and the devices to communicate with.

IKE

IKE configures the IKEv1 that is used for key exchange protocol. Note that instructions vary depending on the authentication method

selected.

[Pre-Shared Key Method]

A key of up to 24 alphanumeric characters can be shared with the other devices. Enable SSL for the Remote UI before specifying this

authentication method ( Enabling SSL Encrypted Communication for the Remote UI).

[Digital Signature Method]

The machine and the other devices authenticate each other by mutually verifying their digital signatures. Generate or install the key

pair beforehand ( Configuring Settings for Key Pairs and Digital Certificates).

AH/ESP

Specify the settings for AH/ESP, which is added to packets during IPSec communication. AH and ESP can be used at the same time.

You can also select whether or not to enable PFS for tighter security.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Security Settings] [IPSec Settings].

Click [Edit...].

Configuring IPSec Settings

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Select the [Use IPSec] check box and click [OK].

If you want the machine to only receive packets that match one of the security policies that you define in the steps below, clear

the [Receive Non-Policy Packets] check box.

Click [Register New Policy...].

Specify the Policy Settings.

1In the [Policy Name] text box, enter up to 24 alphanumeric characters for a name that is used for identifying

the policy.

2Select the [Enable Policy] check box.

Specify the Selector Settings.

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[Local Address]

Click the radio button for the type of IP address of the machine to apply the policy.

[All IP

Addresses] Select to use IPSec for all IP packets.

[IPv4 Address] Select to use IPSec for all IP packets that are sent to or from the IPv4 address of the machine.

[IPv6 Address] Select to use IPSec for all IP packets that are sent to or from an IPv6 address of the machine.

[Remote Address]

Click the radio button for the type of IP address of the other devices to apply the policy.

[All IP

Addresses] Select to use IPSec for all IP packets.

[All IPv4

Addresses] Select to use IPSec for all IP packets that are sent to or from IPv4 addresses of the other devices.

[All IPv6

Addresses] Select to use IPSec for all IP packets that are sent to or from IPv6 addresses of the other devices.

[IPv4 Manual

Settings]

Select to specify a single IPv4 address or a range of IPv4 addresses to apply IPSec. Enter the IPv4

address (or the range) in the [Addresses to Set Manually] text box.

[IPv6 Manual

Settings]

Select to specify a single IPv6 address or a range of IPv6 addresses to apply IPSec. Enter the IPv6

address (or the range) in the [Addresses to Set Manually] text box.

[Addresses to Set Manually]

If [IPv4 Manual Settings] or [IPv6 Manual Settings] is selected for [Remote Address], enter the IP address to apply the policy.

You can also enter a range of addresses by inserting a hyphen between the addresses.

NOTE:

Entering IP addresses

Description Example

Entering a

single address

IPv4:

Delimit numbers with periods. 192.168.0.10

IPv6:

Delimit alphanumeric characters with colons. fe80::10

Specifying a

range of

addresses

Insert a hyphen between the addresses. 192.168.0.10-

192.168.0.20

Specifying a

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range of

addresses with

a prefix (IPv6

only)

Enter the address, followed by a slash and a number indicating the prefix

length. fe80::1234/64

[Subnet Settings]

When manually specifying IPv4 address, you can express the range by using the subnet mask. Enter the subnet mask using

periods to delimit numbers (example:"255.255.255.240").

[Local Port]/[Remote Port]

If you want to create separate policies for each protocol, such as HTTP or SMTP, enter the appropriate port number for the

protocol to determine whether to use IPSec.

IMPORTANT:

IPSec is not applied to the following packets

Loopback, multicast, and broadcast packets

IKE packets (using UDP on port 500)

ICMPv6 neighbor solicitation and neighbor advertisement packets

Specify the IKE Settings.

[IKE Mode]

The mode used for the key exchange protocol is displayed. The machine supports the main mode, not the aggressive mode.

[Authentication Method]

Select [Pre-Shared Key Method] or [Digital Signature Method] for the method used when authenticating the machine. You need to

enable SSL for the Remote UI before selecting [Pre-Shared Key Method] ( Enabling SSL Encrypted Communication for the

Remote UI). You need to generate or install a key pair before selecting [Digital Signature Method] ( Configuring Settings for

Key Pairs and Digital Certificates).

[Valid for]

Specify how long a session lasts for IKE SA (ISAKMP SA). Enter the time in minutes.

[Authentication]/[Encryption]/[DH Group]

Select an algorithm from the drop-down list. Each algorithm is used in the key exchange.

[Authentication] Select the hash algorithm.

[Encryption] Select the encryption algorithm.

[DH Group] Select the Diffie-Hellman group, which determines the key strength.

Using a pre-shared key for authentication

1Click the [Pre-Shared Key Method] radio button for [Authentication Method] and then click [Shared Key

Settings...].

2Enter up to 24 alphanumeric characters for the pre-shared key and click [OK].

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3Specify the [Valid for] and [Authentication]/[Encryption]/[DH Group] settings.

Using a key pair and preinstalled CA certificates for authentication

1Click the [Digital Signature Method] radio button for [Authentication Method] and then click [Key and

Certificate...].

2Click [Register Default Key] on the right of a key pair you want to use.

NOTE:

Viewing details of a key pair or certificate

You can check the details of the certificate or verify the certificate by clicking the corresponding text link under [Key

Name], or the certificate icon. Verifying Key Pairs and Digital Certificates

3Specify the [Valid for] and [Authentication]/[Encryption]/[DH Group] settings.

Specify the IPSec Network Settings.

[Use PFS]

Select the check box to enable Perfect Forward Secrecy (PFS) for IPSec session keys. Enabling PFS enhances the security while

increasing the load on the communication. Make sure that PFS is also enabled for the other devices.

[Specify by Time]/[Specify by Size]

Set the conditions for terminating a session for IPSec SA. IPSec SA is used as a communication tunnel. Select either or both of the

check boxes as necessary. If both check boxes are selected, the IPSec SA session is terminated when either of the conditions has

been satisfied.

[Specify by

Time] Enter a time in minutes to specify how long a session lasts.

[Specify by

Size] Enter a size in megabytes to specify how much data can be transported in a session.

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[Select Algorithm]

Select the [ESP], [ESP (AES-GCM)], or [AH (SHA1)] check box(es) depending on the IPSec header and the algorithm used. AES-

GCM is an algorithm for both authentication and encryption. If [ESP] is selected, also select algorithms for authentication and

encryption from the [ESP Authentication] and [ESP Encryption] drop-down lists.

[ESP

Authentication]

To enable the ESP authentication, select [SHA1] for the hash algorithm. Select [Do Not Use] if you want

to disable the ESP authentication.

[ESP

Encryption]

Select the encryption algorithm for ESP. You can select [NULL] if you do not want to specify the

algorithm, or select [Do Not Use] if you want to disable the ESP encryption.

[Connection Mode]

The connection mode of IPSec is displayed. The machine supports transport mode, in which the payloads of IP packets are

encrypted. Tunnel mode, in which whole IP packets (headers and payloads) are encapsulated is not available.

Click [OK].

If you need to register an additional security policy, return to step 6.

Arrange the order of policies listed under [Registered IPSec Policies].

Policies are applied from one at the highest position to the lowest. Click [Up] or [Down] to move a policy up or down the order.

NOTE:

Editing a policy

Click the corresponding text link under [Policy Name] for the edit screen.

Deleting a policy

Click [Delete] on the right of the policy name you want to delete click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

You can enable or disable the IPSec communication from .Use IPSec

LINKS

Configuring Settings for Key Pairs and Digital Certificates

IPSec Policy List

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Configuring IEEE 802.1X Authentication

The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication

server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries to connect to the

802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user.

Authentication information is sent to and checked by a RADIUS server, which permits or rejects communication to the network depending

on the authentication result. If authentication fails, a LAN switch (or an access point) blocks access from the outside of the network.

Select the authentication method from the options below. If necessary, install or register a key pair or CA certificate before configuring

IEEE 802.1X authentication ( Using CA-issued Key Pairs and Digital Certificates).

TLS

The machine and the authentication server authenticate each other by mutually verifying their certificates. A key pair issued by a

certification authority (CA) is required for the client authentication (when authenticating the machine). For the server authentication,

a CA certificate installed via the Remote UI can be used in addition to a CA certificate preinstalled in the machine. The TLS method

cannot be used with TTLS or PEAP at the same time.

TTLS

This authentication method uses a user name and password for the client authentication and a CA certificate for the server

authentication. MSCHAPv2 or PAP can be selected as the internal protocol. TTLS can be used with PEAP at the same time. Enable SSL

for the Remote UI before configuring this authentication method ( Enabling SSL Encrypted Communication for the Remote UI).

PEAP

The required settings are almost the same as those of TTLS. MS-CHAPv2 is used as the internal protocol. Enable SSL for the Remote

UI before configuring this authentication method ( Enabling SSL Encrypted Communication for the Remote UI).

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Network Settings] [IEEE 802.1X Settings].

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Click [Edit...].

Select the [Use IEEE 802.1X] check box, enter the login name in the [Login Name] text box, and specify the

required settings.

[Use IEEE 802.1X]

Select the check box to enable IEEE 802.1X authentication.

[Login Name]

Enter up to 24 alphanumeric characters for a name (EAP identity) that is used for identifying the user.

Setting TLS

1Select the [Use TLS] check box and click [Key and Certificate...].

2Click [Register Default Key] on the right of the key pair you want to use for the client authentication.

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NOTE:

Viewing details of a key pair or certificate

You can check the details of the certificate or verify the certificate by clicking the corresponding text link under [Key

Name], or the certificate icon. Verifying Key Pairs and Digital Certificates

Setting TTLS/PEAP

1Select the [Use TTLS] or [Use PEAP] check box.

NOTE:

Internal protocol for TTLS

You can select MSCHAPv2 or PAP. If you want to use PAP, click the [PAP] radio button.

2Click [Change User Name/Password].

To specify a user name other than the login name, clear the [Use Login Name as User Name] check box. Select the

check box if you want to use the login name as the user name.

3Set the user name/password and click [OK].

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[User Name]

Enter up to 24 alphanumeric characters for the user name.

[Change Password]

To set or change the password, select the check box and enter up to 24 alphanumeric characters for the new password

both in the [Password] and [Confirm] text boxes.

Click [OK].

Restart the machine.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

NOTE

You can enable or disable the IEEE 802.1X authentication from .IEEE 802.1X Settings

LINKS

Configuring Settings for Key Pairs and Digital Certificates

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Configuring Settings for Key Pairs and Digital Certificates

In order to encrypt communication with a remote device, an encryption key must be sent and received over an unsecured network

beforehand. This problem is solved by public-key cryptography. Public-key cryptography ensures secure communication by protecting

important and valuable information from attacks, such as sniffing, spoofing, and tampering of data as it flows over a network.

Key Pair

A key pair consists of a public key and a secret key, both of which are required for encrypting or decrypting data.

Because data that has been encrypted with one of the key pair cannot be returned to its original data form without

the other, public-key cryptography ensures secure communication of data over the network. Up to five key pairs can

be registered ( Using CA-issued Key Pairs and Digital Certificates). For SSL encrypted communication, a key

pair can be generated for the machine ( Generating Key Pairs).

CA Certificate

Digital certificates including CA certificates are similar to other forms of identification, such as driver's licenses. A

digital certificate contains a digital signature, which enables the machine to detect any spoofing or tampering of data.

It is extremely difficult for third parties to abuse digital certificates. A digital certificate that contains a public key of a

certification authority (CA) is referred to as a CA certificate. CA certificates are used for verifying the device the

machine is communicating with for features such as printing with Google Cloud Print or IEEE 802.1X authentication.

Up to 10 CA certificates can be registered, including the five certificates that are preinstalled in the machine ( Using

CA-issued Key Pairs and Digital Certificates).

Key and Certificate Requirements

The certificate contained in a key pair generated with the machine conforms to X.509v3. If you install a key pair or a CA certificate from

a computer, make sure that they meet the following requirements:

Format Key pair: PKCS#12

CA certificate: X.509v1 or X.509v3, DER (encoded binary)

File extension Key pair: ".p12" or ".pfx"

CA certificate: ".cer"

Public key algorithm

(and key length) RSA (512 bits, 1024 bits, 2048 bits, or 4096 bits)

Certificate signature algorithm SHA1-RSA, SHA256-RSA, SHA384-RSA , SHA512-RSA , MD5-RSA, or MD2-RSA

Certificate thumbprint algorithm SHA1

Requirements for the certificate contained in a key pair are pursuant to CA certificates.

SHA384-RSA and SHA512-RSA are available only when the RSA key length is 1024 bits or more.

NOTE

The machine does not support use of a certificate revocation list (CRL).

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Generating Key Pairs

A key pair can be generated with the machine when it is required for encrypted communication via Secure Sockets Layer (SSL). You can

use SSL when accessing the machine via the Remote UI. Up to five key pairs can be registered to the machine.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Security Settings] [Key and Certificate Settings].

Click [Generate Key...].

NOTE:

Deleting a registered key pair

Click [Delete] on the right of the key pair you want to delete click [OK].

A key pair cannot be deleted if it is currently used for some purpose, such as when "SSL" or "IEEE 802.1X", is displayed under

[Key Usage]. In this case, disable the function or replace the key pair before deleting it.

Specify settings for the key and certificate.

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[Key Settings]

[Key Name]

Enter up to 24 alphanumeric characters for naming the key pair. Set a name that will be easy for you to find later in a list.

[Signature Algorithm]

Select the signature algorithm from the drop-down list.

[Key Algorithm]

RSA is used for generating a key pair. Select the key length from the drop-down list. The larger the number for the key

length, the slower the communication. However, the security is tighter.

NOTE:

[512bit] cannot be selected for the key length, if [SHA384] or [SHA512] is selected for [Signature Algorithm].

[Certificate Settings]

[Validity Start Date (YYYY/MM/DD)]

Enter the date from which the certificate is valid between 01/01/2000 and 31/12/2037.

[Validity End Date (YYYY/MM/DD)]

Enter the date to which the certificate is valid between 01/01/2000 and 31/12/2037. A date earlier than [Validity Start Date

(YYYY/MM/DD)] cannot be set.

[Country/Region]

Click the [Select Country/Region] radio button and select the country/region from the drop-down list. You can also click the

[Enter Internet Country Code] radio button and enter a country code, such as "US" for the United States.

[State]/[City]

Enter up to 24 alphanumeric characters for the location as necessary.

[Organization]/[Organization Unit]

Enter up to 24 alphanumeric characters for the organization name as necessary.

[Common Name]

Enter up to 48 alphanumeric characters for the common name of the certificate as necessary. "Common Name" is often

abbreviated as "CN."

Click [OK].

A key pair may take approximately 10 to 15 minutes to generate.

After a key pair is generated, it is automatically registered to the machine.

LINKS

Using CA-issued Key Pairs and Digital Certificates

Verifying Key Pairs and Digital Certificates

Enabling SSL Encrypted Communication for the Remote UI

Configuring IPSec Settings

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Using CA-issued Key Pairs and Digital Certificates

Key pairs and digital certificates can be obtained from a certification authority (CA) for use with the machine. You can store and then

register these files by using the Remote UI. Make sure that the key pair and the certificate satisfy the requirements of the machine

(Key and Certificate Requirements). Up to five key pairs and 10 CA certificates (including the five preinstalled certificates) can be

registered.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Security Settings] [Key and Certificate Settings] (for key pairs) or [CA Certificate Settings] (for CA

certificates).

Click [Register Key and Certificate] or [Register CA Certificate].

NOTE:

Deleting a registered key pair or CA certificate

Click [Delete] on the right of the key pair or CA certificate you want to delete click [OK]. You cannot delete the preinstalled

CA certificates.

A key pair cannot be deleted if it is currently used for some purpose, such as when "[SSL]" or "[IEEE 802.1X]" is displayed

under [Key Usage]. In this case, disable the function or replace the key pair before deleting it. The preinstalled CA certificate

cannot be deleted.

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Disabling or enabling the preinstalled CA certificates

Click [Disable] on the right of the preinstalled CA certificate you want to disable. To enable the certificate again, click [Enable] on

the right of the certificate.

Click [Install...].

NOTE:

Deleting a key pair or CA certificate

Click [Delete] on the right of the file you want to delete, and then click [OK].

Click [Browse...], specify the file to install, and click [Start Installation].

The key pair or CA certificate is installed in the machine.

Registering a key pair

1Click [Register] on the right of the key pair you want to register.

2Enter the name of the key pair and password, and then click [OK].

[Key Name]

Enter up to 24 alphanumeric characters for the name of the key pair to be registered.

[Password]

Enter up to 24 alphanumeric characters for the password of the private key set for the file to be registered.

Registering a CA certificate

Click [Register] on the right of the CA certificate you want to register.

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LINKS

Generating Key Pairs

Verifying Key Pairs and Digital Certificates

Enabling SSL Encrypted Communication for the Remote UI

Configuring IPSec Settings

Configuring IEEE 802.1X Authentication

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Verifying Key Pairs and Digital Certificates

Once key pairs and CA certificates are registered, you can view their detailed information or verify them for validity and signature.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Security Settings] [Key and Certificate Settings] (for key pairs) or [CA Certificate Settings] (for CA

certificates).

Click the icon for the key pair or certificate that you want to verify.

Certificate details can be viewed on this screen.

Click [Certificate Verification].

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The result from verifying the certificate is displayed as shown below.

LINKS

Generating Key Pairs

Using CA-issued Key Pairs and Digital Certificates

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Using Remote UI

Using a Web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine.

You can also make some settings such as registering the Address Book. You can do this without leaving your desk, making system

management easier.

Functions of the Remote UI

Managing Documents and Checking the Machine Status

Setting Up Menu Options from Remote UI

Saving/Loading Registered Data

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Basics of the Remote UI

Starting Remote UI

Remote UI Screens

System Requirements

The following environment is required to use the Remote UI. In addition, set the Web browser to enable Cookies.

Windows

Windows XP/Vista/7/8

Microsoft Internet Explorer 7.0 or later

Macintosh

Mac OS 10.4.9 or later (except for Classic environment)

Safari 3.2.1 or later

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Starting Remote UI

To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP

address set to the machine in advance ( Viewing Network Settings). If you have any questions, ask your Network Administrator.

Start the Web browser.

Enter "http://(the IP address of the machine)/" in the address field, and press the [ENTER] key.

If you want to use an IPv6 address, enclose the IPv6 address with brackets (example: http://[fe80::2e9e:fcff:fe4e:dbce]/).

NOTE:

If a security alert is displayed

A security alert may be displayed when the Remote UI communication is encrypted ( Enabling SSL Encrypted Communication

for the Remote UI). When certificate settings or SSL settings have no errors, continue browsing the Web site.

Log on to the Remote UI.

When the Department ID Management is disabled

Select [System Manager Mode] or [End-User Mode].

[System Manager Mode]

You can perform all the Remote UI operations and settings. Enter the appropriate ID in [System Manager ID] and PIN in

[System Manager PIN] ( Setting the System Manager ID). If [System Manager ID] is not set (factory default settings), you

do not need to input anything.

[End-User Mode]

You can check the status of documents or the machine, and you can also change some of the settings. If you wish to delete

your print documents, enter the user name of the documents in [User Name]. The user name is automatically set to print

documents based on information such as your computer name or computer logon name.

When the Department ID Management is enabled

Enter the appropriate ID in [Department ID] and PIN in [PIN] ( Setting the Department ID Management).

Click [Log In].

Portal Page (main page) will be displayed. Remote UI Screens

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Remote UI Screens

This section describes the typical screens of the Remote UI.

Portal Page (main page)

[Status Monitor/Cancel] Page

[Settings/Registration] Page

[Address Book] Page (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

[Log Out]

Logs off from the Remote UI. The Login page will be displayed.

[Mail to System Manager]

Displays a window for creating an e-mail to the system manager specified in [System Manager Information] under [System

Management].

[Help]

Displays the Help screen for the currently displayed page in a separate window.

Refresh Icon

Refreshes the currently displayed page.

Device Basic Information

Displays the current status of the machine and error information. If an error has occurred, the link to the Error Information page

will be displayed.

Consumables Information

Displays paper information and the remaining amount of toner.

Support Link

Displays the support link specified in [Device Information] under [System Management].

[Status Monitor/Cancel]

Displays the status of the current print documents and history of print, copy, send, and received documents. You can also check

the status of the machine.

[Settings/Registration]

Displays [Settings/Registration] page. When you have logged on in System Manager Mode, you can change the settings items and

save/load the registered data. Setting Up Menu Options from Remote UI

[Address Book] (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw only)

Displays the coded dial numbers and the Favorites list registered in the Address Book. You can also register or edit the Address

Book when you have logged on in System Manager Mode. Registering Address Book from Remote UI (MF8580Cdw /

MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Portal Page (main page)

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[To Portal]

Returns to Portal Page (main page).

Click an item, and the content is displayed in the right page. Managing Documents and Checking the Machine Status

Breadcrumb Trail

Indicates the series of pages you opened to display the currently displayed page. You can check what page is currently displayed.

Refresh Icon

Refreshes the currently displayed page.

Top Icon

Moves the scroll box up to the top of the page when the page is scrolled down.

[To Portal]

Returns to Portal Page (main page).

Click an item, the content is displayed in the right page. Setting Up Menu Options from Remote UI

Breadcrumb Trail

Indicates the series of pages you opened to display the currently displayed page. You can check what page is currently displayed.

Top Icon

Moves the scroll box up to the top of the page when the page is scrolled down.

NOTE

System Management Settings

You can only set [System Management Settings] when you have logged on in System Manager Mode.

[Status Monitor/Cancel] Page

[Settings/Registration] Page

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When you have logged on in End-User Mode, only [System Management] will be displayed.

[To Portal]

Displays Portal Page (main page).

[Favorites]

Displays the list of the Favorites. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw

Only)

[Coded Dial]

Displays the list of the coded dial numbers. Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn /

MF8280Cw Only)

Breadcrumb Trail

Indicates the series of pages you opened to display the currently displayed page. You can check what page is currently displayed.

List Number

Specifies the range of coded dial numbers displayed on the page. You cannot display List Number in Favorites.

Top Icon

Moves the scroll box up to the top of the page when the page is scrolled down.

NOTE

Registering/Editing the Address Book

You can register or edit the Address Book when you have logged on in System Manager Mode.

[Address Book] Page (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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Managing Documents and Checking the Machine Status

Checking Current Status of Print Documents

Checking History of Documents

Checking Error Information

Checking Device Specifications

Checking System Manager Information

Checking Print Total Counter

NOTE

The document file name displays only 32 characters. The printed application name may be added to the file name.

The list of the documents currently printing or waiting to be printed is displayed.

Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Job Status]

You can delete a document job by clicking [Cancel].

NOTE

Regardless of the Department ID Management setting, all the print documents currently printing and waiting to be printed

will be listed.

If you entered your user name when you logged on in End-User Mode, your user name will only be displayed on the

documents that you printed.

Click [Job Number] on the paused documents and secure documents to display detailed information. You can check the

user name and the page count of the printed document.

The history of print, copy, sending faxes/e-mails (TX), or receiving faxes (RX) is displayed up to 128 jobs.

Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Job Log]

Checking Current Status of Print Documents

Checking History of Documents

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When an error occurs, this page will be displayed by clicking the message displayed under [Error Information] on Portal Page (main

page). Portal Page (main page)

Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Error Information]

The maximum print speed and the Secure Print memory capacity are displayed.

Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Device Features]

Information about the machine and the system manager is displayed. This information is set in [System Management] on the

[Settings/Registration] page. System Management Settings

Checking Error Information

Checking Device Specifications

Checking System Manager Information

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Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Device Information]

The total number of pages that have been printed by the copy, print, and fax functions is displayed.

Log on to the Remote UI ( Starting Remote UI) [Status Monitor/Cancel] [Check Counter]

LINKS

Remote UI Screens

Checking Print Total Counter

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Setting Up Menu Options from Remote UI

You can change the various machine settings by using the Remote UI. Most of the settings can be set also on the machine, but some

settings can only be set using the Remote UI.

NOTE

You can change the settings under the [System Management Settings] only when you have logged on in System Manager Mode.

Start the Remote UI. Starting Remote UI

Click [Settings/Registration].

Click the menu item you want to set.

For more information about the settings menu, see each item below

Menu items Referents

Preferences

Paper Settings Specifying Paper Size and Type

Sound Volume

Control/Display

Settings Preferences

Timer Settings Timer Settings

Function Settings

Common Settings Common Settings

Copy Settings Copy Settings

Fax Settings Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Scan Settings Scan Settings

Memory Media Print

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Settings Memory Media Print Settings

Printer Settings Printer Settings

Report Settings Printing Reports and Lists

System Management Settings

System

Management System Management Settings

Department ID

Management Setting the Department ID Management

Network Settings Network

Security Settings Security

Communication

Management

Settings/Forwarding

Settings

System Management Settings

Import/Export Saving/Loading Registered Data

Initialize Setting

Information Initialize Menu

LINKS

Remote UI Screens

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Saving/Loading Registered Data

Address Book or menu options data that has been registered in the machine can be saved in your computer (export). Data that is saved

on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple

machines. To use these features, it is required that you have logged on in System Manager Mode.

Depending on the model, you cannot import the Address Book that exported from the machine. If using the same model, you can import/export menu

options and other data except the Address Book.

Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Saving/Loading Settings

IMPORTANT

Do not turn OFF the machine until the import or export process is complete

It may take a few minutes to complete the process. If the machine is turned OFF during the process, it may result in damage to

data or the machine.

Do not operate the machine during the export/import process

Before exporting/importing, check that no operation such as printing documents is currently processing.

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Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn /

MF8280Cw Only)

You can save registered Address Book data in your computer, or register saved Address Book data in the machine. Other machines can

import the registration contents exported from this machine and vice versa .

It may not be available depending on the model.

Saving Address Book

Loading Address Book

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Import/Export] [Address Book].

If the screen prompting you to enter the Address Book PIN is displayed, enter the [PIN] and click [OK]. Setting a PIN for

Address Book

Click [Start Exporting].

Saving Address Book

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Follow the on-screen instructions to specify the location where the exported Address Book is saved.

The Address Book will be saved.

IMPORTANT

Do not operate until the process is complete.

The screen remains the same during the export process. Do not operate the Remote UI until the message [The (file name)

download has completed.] is displayed at the bottom of the screen.

IMPORTANT

The Address Book data currently registered is overwritten when you load the Address Book data.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Click [Import/Export] [Address Book].

Loading Address Book

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If the screen prompting you to enter the Address Book PIN is displayed, enter the [PIN] and click [OK]. Setting a PIN for

Address Book

Click [Import].

Specify the Address Book file to be imported, and click [Start Importing].

To specify the file to be imported, click [Browse...] and select the file, or enter the path to the file in [File Path] (the file name

with the location where the file is saved).

Click [OK].

The specified Address Book data will be imported into the machine.

LINKS

Remote UI Screens

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Address Book List (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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Saving/Loading Settings

You can save the setting data of the menu options in your computer, or register the saved data in the machine. The exported data can

be imported. If using same model, other machines can import the data exported from this machine and vice versa. These operations can

be performed only when you have logged on in System Manager Mode.

Saving Settings

Loading Settings

NOTE

Settings that cannot be imported/exported

Settings Location

<Current

Date/Time

Settings>

<Fax Setup

Guide> <Fax Settings>

<Shortcut Key

Settings> <Scan Settings>

[Cloud Print

Settings] [Settings/Registration] [Network Settings]

[User Settings

1]/[User

Settings

2]/[User

Settings 3] [Settings/Registration] [Network Settings] [SNMP Settings] [SNMPv3 Settings]

[Context

Settings]

[Department ID

Page Total] [Settings/Registration] [Department ID Management]

[Key and

Certificate

Settings] [Settings/Registration] [Security Settings]

[CA Certificate

Settings]

<Select

Country/Region>

<Forwarding

Settings>

<Remote UI

On/Off>

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Saving Settings

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Click [Import/Export] [Menu].

Click [Start Exporting].

Follow the on-screen instructions to specify the location where the exported setting data is saved.

The setting data will be saved.

IMPORTANT

Do not operate until the process is complete.

The screen remains the same during the export process. Do not operate the Remote UI until the message [The (file name)

download has completed.] is displayed at the bottom of the screen.

Start the Remote UI and log on in System Manager Mode. Starting Remote UI

Click [Settings/Registration].

Loading Settings

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Click [Import/Export] [Menu].

Click [Import].

Specify the setting file to be imported, and click [Start Importing].

To specify the file to be imported, click [Browse...] and select the file, or enter the path to the file in [File Path] (the file name

with the location where the file is saved).

Click [OK].

The specified setting data will be imported into the machine.

Restart the Machine.

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Turn OFF the machine, wait for at least 10 seconds, and turn it back on.

LINKS

Remote UI Screens

Setting Menu List

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Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn /

MF8540Cdn / MF8280Cw Only)

You can register or edit the Address Book of the machine by using the computer.

NOTE

You can change the settings only when you have logged on in System Manager Mode.

Start the Remote UI. Starting Remote UI

Click [Address Book].

NOTE:

If the enter PIN page is displayed

The Address Book is protected by a PIN. Enter the [PIN] and click [OK].

Click [Coded Dial].

You can also register destinations in Favorites. In this case, click [Favorites] instead of [Coded Dial]. Registering in the

Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Click the text link under [Number], [Type], or [Name] for an item named "Not Registered."

NOTE:

You can edit a registered item by clicking the corresponding text link under [Number], [Type] or [Name].

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You can delete a registered item by clicking the corresponding [Delete] button.

Select [Destination Type to Register] and click [OK].

Specify required settings and click [OK].

LINKS

Remote UI Screens

Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Address Book List (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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Setting Menu List

There are various settings in this machine. You can adjust each of the settings in detail. Access these settings by pressing .

TIPS

You can print the setting menu in list form to check the current settings:

User Data List/System Manager Data List

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Network Settings

All the settings about the network are listed with short descriptions. Default settings are marked with a dagger

().

NOTE

Asterisks ( )

Settings marked with " " are only available for the MF8580Cdw / MF8280Cw.

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.

Select Wired/Wireless LAN

Wireless LAN Settings

TCP/IP Settings

SNMP Settings

Dedicated Port Settings

Waiting Time for Connection at Startup

Ethernet Driver Settings

IEEE 802.1X Settings

Initialize Network Settings

When switching the machine from Wireless LAN to Wired LAN, you need to specify the setting. Conversely, when switching the machine

from Wired LAN to Wireless LAN, you do not need to specify this setting (You can switch using the following <Wireless LAN Settings>).

Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only)

Wired LAN

Wireless LAN

Specify settings for connecting the machine to a wireless LAN. You can also view the current settings or specify the setting for saving

power consumption.

WPS Push Button Mode

Select to automatically configure a wireless connection by using the button on a WPS wireless router. Setting Up Connection

Using WPS Push Button Mode

WPS PIN Code Mode

Select to configure a wireless connection by entering a PIN code for a WPS wireless router. Setting Up Connection Using WPS

PIN Code Mode

SSID Settings

Select to configure a wireless connection by specifying information including an SSID or a network key by inputting manually from

the operation panel.

Select Access Point

Wireless LAN routers that can access the machine are automatically located, so you can select from the list. You must manually

enter a network key, such as a WEP key or a PSK. Setting Up Connection by Selecting a Wireless Router

Select Wired/Wireless LAN *1

Wireless LAN Settings *1

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Enter Manually

Select to configure a wireless connection by manually entering an SSID. By using this method, you can specify authentication and

encryption settings in detail. Setting Up Connection by Specifying Detailed Settings

Security Settings

None

WEP

Open System

Select WEP Key: 1/2/3/4

Edit WEP Key

Shared Key

Select WEP Key: 1/2/3/4

Edit WEP Key

WPA/WPA2-PSK

Auto

AES-CCMP

Power Save Mode

Select whether or not the machine enters Power Save Mode based on signals emitted from the wireless router.

Off

Wireless LAN Information

Select to view the current wireless LAN settings. Viewing Network Settings

MAC Address

Wireless LAN Status

Latest Error Information

Channel

SSID Settings

Security Settings

Power Save Mode

Specify settings for using the machine in a TCP/IP network, such as IP address settings.

IPv4 Settings

Specify settings for using the machine in an IPv4 network.

IP Address Settings

Configure the IP address, which is used for identifying devices, such as computers and printers, on a TCP/IP network. Setting

IPv4 Address

Auto Acquire

Select Protocol

Off

DHCP

BOOTP

RARP

Auto IP

Off

Manually Acquire

IP Address: 0.0.0.0

Subnet Mask: 0.0.0.0

<Network Settings> <Wireless LAN Settings> Read the displayed message

<Power Save Mode> Select <Off> or <On>

TCP/IP Settings

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Gateway Address: 0.0.0.0

Check Settings

Auto Acquire

IP Address

Subnet Mask

Gateway Address

PING Command

Select to check that the machine is connected to a computer over a network. Testing the Network Connection

DNS Settings

Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS

DNS Server Settings

Primary DNS Server: 0.0.0.0

Secondary DNS Server: 0.0.0.0

DNS Host Name/Domain Name Settings

Host Name

Domain Name

DNS Dynamic Update Settings

Off

DNS Dynamic Update Interval

0 to 24 to 48 (hr.)

mDNS Settings

Specify settings for using DNS functions without DNS servers. Configuring DNS

Off

mDNS Name

DHCP Option Settings

Select whether to acquire the host name and whether to use the dynamic update function via the DHCP options when DHCP is

enabled. Configuring DNS

Acquire Host Name

Off

DNS Dynamic Update

Off

IPv6 Settings

Specify settings for using the machine in an IPv6 network.

Use IPv6

Enable or disable IPv6 in the machine. You can also view the current settings. Setting IPv6 Addresses

Off

Check Settings

Stateless Address Settings

Enable or disable stateless addresses. Setting IPv6 Addresses

Off

Check Settings

Use DHCPv6

Enable or disable the stateful address that is acquired via DHCPv6. Setting IPv6 Addresses

Off

Check Settings

Stateful Address

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Prefix Length

DNS Settings

Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS

DNS Host Name/Domain Name Settings

Use IPv4 Host/Domain

Off

Host Name

Domain Name

DNS Dynamic Update Settings

Off

DNS Dynamic Update Interval

0 to 24 to 48 (hr.)

mDNS Settings

Specify settings for using DNS functions without DNS servers. Configuring DNS

Off

Use Same mDNS Name as IPv4

Off

mDNS Name

WINS Settings

Specify settings for Windows Internet Name Service (WINS), which provides a NetBIOS name for IP address resolutions in a mixed

network environment of NetBIOS and TCP/IP. Configuring WINS

WINS Resolution

Off

WINS Server Address: 0.0.0.0

Scope ID

LPD Print Settings

Enable or disable LPD, a printing protocol that can be used on any hardware platform or operating system. Configuring Printing

Protocols and WSD Functions

Off

RAW Print Settings

Enable or disable RAW, a Windows specific printing protocol. Configuring Printing Protocols and WSD Functions

Off

WSD Settings

Enable or disable automatic browsing and acquiring information for the printer or scanner by using the WSD protocol that is available

on Windows Vista/7/8/Server 2008/Server 2012. Configuring Printing Protocols and WSD Functions

WSD Print Settings

Use WSD Print

Off

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Use WSD Browsing

Off

WSD Scan Settings

Use WSD Scan

Off

Use Computer Scan

Off

Use Multicast Discovery

Off

Use HTTP

Enable or disable HTTP, which is required for communications with a computer, such as when using the Remote UI, WSD printing, or

printing with Google Cloud Print. Disabling HTTP Communication

Off

Port Number Settings

Change port numbers for protocols according to the network environment. Changing Port Numbers

LPD

1 to 515 to 65535

RAW

1 to 9100 to 65535

HTTP

1 to 80 to 65535

POP3

1 to 110 to 65535

SMTP

1 to 25 to 65535

SNMP

1 to 161 to 65535

WSD Search

1 to 3702 to 65535

Multicast Discovery

1 to 427 to 65535

MTU Size

Select the maximum size of packets the machine sends or receives. Changing the Maximum Transmission Unit

1300

1400

1500

Specify the settings for monitoring and controlling the machine from a computer running SNMP-compatible software. Monitoring and

Controlling the Machine with SNMP

SNMPv1 Settings

Enable or disable SNMPv1. When enabling SNMPv1, specify a community name and access privileges to Management Information

Base(MIB) objects.

Off

SNMP Settings

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SNMPv3 Settings

Enable or disable SNMPv3. Use the Remote UI to specify detailed settings that are applied when SNMPv3 is enabled.

Off

Acquire Printer Management Information from Host

Enable or disable the monitoring of printer management information from a networked computer running SNMP-compatible software.

Off

Enable or disable the dedicated port. The dedicated port is used when printing, faxing, or scanning uses MF Toolbox and when browsing

or specifying the machine settings over the network.

Off

<Network Settings> <SNMP Settings> <SNMPv1 Settings> Select <Off> or

<On> Restart the machine

<Network Settings> <SNMP Settings> <SNMPv3 Settings> Select <Off> or <On>

Restart the machine

<Network Settings> <SNMP Settings> <Acquire Printer Management Information from

Host> Select <Off> or <On> Restart the machine

Dedicated Port Settings

<Network Settings> <Dedicated Port Settings> Select <Off> or <On> Restart

the machine

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Specify a wait time for connecting to a network. Select the setting depending on the network environment. Setting a Wait Time for

Connecting to a Network

0 to 300 (sec.)

Select the communication mode of Ethernet (half-duplex/full-duplex) and the Ethernet type (10BASE-T/100BASE-TX). You can also view

the MAC address of the machine.

Auto Detect

Select whether to automatically detect or manually select the communication mode and the Ethernet type. Configuring Ethernet

Settings

Off

Communication Mode

Half Duplex

Full Duplex

Ethernet Type

10BASE-T

100BASE-TX

MAC Address

Check the MAC address of the machine, which is a number unique to each communication device. Viewing the MAC Address

Enable or disable IEEE 802.1X authentication. Configuring IEEE 802.1X Authentication

Off

Select to return the Network Settings to the factory defaults. Initialize System Management Settings

Waiting Time for Connection at Startup

Ethernet Driver Settings

IEEE 802.1X Settings

<Network Settings> <IEEE 802.1X Settings> Select <Off> or <On> Restart the

machine

Initialize Network Settings

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Preferences

All the settings about the sound volume and display are listed with short descriptions. Default settings are

marked with a dagger ( ).

NOTE

Asterisks ( )

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw.

Settings marked with " " have different defaults depending on the country or region of purchase.

Sound Volume Control

Display Settings

Adjust volume at which the machine beeps when a key is pressed on the operation panel or when a paper jam occurs. Adjusting the

Volume

Fax Tone

Select whether to make a dial tone while a fax is being sent. You can also adjust the volume.

Off

Three Levels

Ring Tone

Select whether the machine beeps when a fax is received. You can also adjust the volume.

Off

Three Levels

TX Done Tone

Select whether the machine beeps when a fax is sent. You can also adjust the volume.

Off

Three Levels

Only When Error Occurs

Three Levels

RX Done Tone

Select whether the machine beeps when a fax is received. You can also adjust the volume.

Off

Three Levels

Sound Volume Control

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Only When Error Occurs

Three Levels

Scanning Done Tone

Select whether the machine beeps when scanning fax documents is complete. You can also adjust the volume.

Off

Three Levels

Only When Error Occurs

Three Levels

Entry Tone

Select whether the machine beeps when a key is pressed on the operation panel.

Off

Invalid Entry Tone

Select whether the machine beeps when an invalid settings value is entered, such as when a user is trying to enter a number

unavailable for a setting.

Off

Restock Supplies Tone

Select whether the machine beeps when one of the toner cartridges is almost empty.

Off

Warning Tone

Select whether the machine beeps when problem such as a paper jam or an operation mistake occurs.

Off

Job Done Tone

Select whether the machine beeps when copying or scanning is complete.

Off

Energy Saver Alert

Select whether the machine beeps when the machine enters or wakes from sleep mode.

Off

Default Screen after Startup/Restoration

Display Settings

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By default, the main copy screen is displayed immediately after the machine is turned ON or when the Auto Reset function is

performed. Specify the setting to change the default screen and display the main screen of a different function.

Copy

Fax

Scan

Memory Media Print

Brightness

Adjust the brightness of the display to suit the installation location of the machine.

Five Levels

Invert Screen Colors

Select <On> to invert the display colors. Select <On> if the display is hard to view even after the brightness was adjusted in

<Brightness>.

Off

Millimeter/Inch Entry Switch

Select the unit of measurement.

Millimeter

Inch

Select a function to display the desired screen

<Preferences> <Display Settings> <Brightness> Use / to adjust the

brightness <Apply>

<Preferences> <Display Settings> <Invert Screen Colors> Select <On> or

<Off>

<Preferences> <Display Settings> <Millimeter/Inch Entry Switch> Select

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Message Display Time

Specify the interval in seconds at which two different messages are alternately displayed.

1 to 2 to 5 (sec.)

Scrolling Speed

Adjust the speed for scrolling the screen by selecting from three levels.

Slow

Standard

Fast

Cursor Movement

Configure how the cursor moves after a character is entered on the screen. Select <Auto> to automatically move the cursor to the

right of the entered character after approximately 1 second. Select <Manual> to manually move the cursor to the right of the

entered character.

Auto

Manual

Language

Select the display language used for the display, reports, and lists.

English , French, Spanish, German, Italian, Dutch, Finnish, Portuguese, Norwegian, Swedish, Danish, Slovene, Czech, Hungarian,

Russian, Turkish, Greek, Estonian, Romanian, Slovak, Croatian, Bulgarian, Catalan, Polish, Latvian, Lithuanian

<Preferences> <Display Settings> <Message Display Time> Enter a number for

the interval <Apply>

<Preferences> <Display Settings> <Scrolling Speed> Select the speed

<Preferences> <Display Settings> <Cursor Movement> Select <Auto> or

<Preferences> <Display Settings> <Language> Select a language

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Remote UI Language

Select the display language used for the Remote UI screens.

English , French, Spanish, German, Italian, Dutch, Finnish, Portuguese, Norwegian, Swedish, Danish, Czech, Hungarian, Russian,

Turkish, Polish

<Preferences> <Display Settings> <Remote UI Language> Select a language

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Timer Settings

All the settings about the timer are listed with short descriptions. Default settings are marked with a dagger (

NOTE

Asterisks ( )

Settings marked with " " cannot be imported or exported via the Remote UI.

Settings marked with " " may be unavailable or have different defaults depending on the country or region of purchase.

Settings marked with " " are only available for the MF8540Cdn / MF8230Cn.

Date/Time Settings

Auto Reset Time

Function After Auto Reset

Auto Sleep Time

Auto Offline Time

Specify date and time settings, including the date format and the 12- or 24-hour clock display setting. The date and time that are

printed on each fax document, report, and list are determined by these settings.

Date Format

Select the date format (order of year, month, and day).

YYYY MM/DD

MM/DD/YYYY

DD/MM YYYY

Time Format

Select the 12- or 24-hour clock display setting.

12 Hour (AM/PM)

24 Hour

Date/Time Settings

<Timer Settings> <Date/Time Settings> <Date Format> Select the date format

<Timer Settings> <Date/Time Settings> <Time Format> Select the display

setting

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Current Date/Time Settings

Set the current date and time. Use / to move the cursor, and / to specify the date and time or switch between

<AM>/<PM>.

IMPORTANT

Set <Time Zone> before setting the current date and time. If the <Time Zone> setting is changed, the current date and time

are also changed accordingly.

NOTE

The current date and time cannot be changed for 1 hour after daylight saving time is in effect.

Time Zone

Select the time zone. If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed

accordingly.

UTC-12:00 to UTC 0:00 to UTC+12:00

NOTE

UTC

Coordinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC

time zone setting is required for Internet communications.

Daylight Saving Time Settings

Enable or disable daylight saving time. If daylight saving time is enabled, specify the dates from which and to which daylight saving

time is in effect.

Off

<Timer Settings> <Date/Time Settings> <Current Date/Time Settings> Set the

date and time <Apply>

<Timer Settings> <Date/Time Settings> <Time Zone> Select a time zone

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Start: Month, Week, Day

End: Month, Week, Day

If a key is not pressed for a specified period of time, the screen and the settings are initialized to display the default screen (Auto

Reset). Specify the interval at which the Auto Reset is performed. Select <0> to disable the Auto Reset function. The Auto Reset is not

performed in the following cases:

The setting menu is displayed.

The machine is processing data, such as when printing documents or sending or receiving faxes.

An error message is displayed and the error indicator is blinking (However, Auto Reset is performed when the error does not prevent

the user from continuing to use a function.)

0 (Auto Reset is disabled.)

1 to 2 to 9 (min.)

NOTE

The screen displayed after the Auto Reset is performed can be selected in <Function After Auto Reset>.

Select whether to return the display to the default screen after the Auto Reset is performed. If <Default Function> is selected, the main

screen of the function selected in <Default Screen after Startup/Restoration> is displayed ( Default Screen after

Startup/Restoration). If <Selected Function> is selected, the display returns to the main screen of the function that was selected.

Default Function

Selected Function

If the machine has not been operated or has had no data to process for a specified period of time, the machine enters sleep mode to

save energy consumption (Auto Sleep). Specify the period of time after which auto sleep is performed. Auto Sleep is not performed when

<Timer Settings> <Date/Time Settings> <Daylight Saving Time Settings> Select

a month and day <Apply>

Auto Reset Time

<Timer Settings> <Auto Reset Time> Set the Auto Reset time <Apply>

Function After Auto Reset

<Timer Settings> <Auto Reset Time> Select <Default Function> or <Selected Function>

Auto Sleep Time

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the setting menu is displayed. We recommend using the factory default settings to save the most power. Entering Sleep Mode

MF8580Cdw / MF8550Cdn / MF8540Cdn

10 to 60 (min.)

MF8280Cw / MF8230Cn

20 to 60 (min.)

If a key has not been pressed for a specified period of time after the screen below is displayed (the machine is set online for scanning),

the machine automatically becomes offline. Specify the time period at which the machine becomes offline. You can also set the machine

to remain online.

0 (The machine remains online.)

1 to 5 to 60 (min.)

Set a timer to automatically shut down the machine after the specified period of idle time has elapsed since the machine entered the

sleep mode. Setting Auto Shutdown Time (MF8540Cdn / MF8230Cn Only)

0 (Auto Shutdown is disabled.)

1 to 4 to 8 (hr.)

Auto Offline Time

<Timer Settings> <Auto Offline Time> Set the time period <Apply>

Auto Shutdown Time *3

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Common Settings

All the settings about the operation of the paper drawer and the paper feed method are listed with short

descriptions. Default settings are marked with a dagger ( ).

NOTE

Asterisks ( )

Settings marked with " " are only available when the optional paper drawer (drawer 2) is attached.

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw.

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.

Drawer Auto Selection On/Off

Switch Paper Feed Method

Enable or disable the automatic drawer selection feature for the paper sources. If automatic drawer selection is set to <On> when

printing documents, the machine automatically selects a paper source that is loaded with the appropriate paper size. Also, when the

paper runs out, this setting enables continuous printing by switching from one paper source to another that is loaded with the same

paper size. You can select a function, such as copy or print, to enable this feature.

Copy

Multi-Purpose Tray

Off

Drawer 1

Off

Drawer 2

Off

Printer

Drawer 1

Off

Drawer 2

Off

Fax

Multi-Purpose Tray

Off

Drawer 1

Off

Drawer 2

Off

Other

Multi-Purpose Tray

Off

Drawer 1

Off

Drawer 2

Off

Drawer Auto Selection On/Off

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Specify this setting when you print a document on paper with logos. To print on paper with logos, you need to change how the paper

loaded in the paper source is facing depending on whether you are performing 1- or 2-sided printing. However, if you change the setting

to <Print Side Priority>, you can just load the paper face down for both 1- and 2-sided printing. For more information, see Loading

Preprinted Paper.

Multi-Purpose Tray

Speed Priority

Print Side Priority

Drawer 1

Speed Priority

Print Side Priority

Drawer 2

Speed Priority

Print Side Priority

<Common Settings> <Drawer Auto Selection On/Off> Select the function Select

the paper source Select <Off> or <On> <Apply>

Functions

Select the function for which you want to configure automatic drawer selection.

NOTE:

Select <Other> for functions such as printing reports and lists and printing images from a USB memory device.

Paper Sources

Select the paper source for which you want to enable.

NOTE:

<Multi-Purpose Tray> is not displayed if <Printer> was selected on the previous screen ( ). Automatic drawer

selection is always enabled for printing on paper fed from the manual feed slot.

Switch of the settings

Select <On> to enable automatic drawer selection for the paper source you selected on the previous screen ( ).

NOTE:

Make sure to select <On> for <Drawer 1> or <Drawer 2>. If <Off> is selected for both drawers, you cannot finish

the configuration.

Switch Paper Feed Method *3

<Common Settings> <Switch Paper Feed Method> Select the paper source Select

Paper Sources

Select the paper source that you want to change the setting for.

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When using paper that has been preprinted with a logo, you need to change how it is facing when you perform 1-

sided and 2-sided printing.

NOTE:

We recommend selecting <Speed Priority> if you do not need to consider which side to print on.

To print on a specific side of paper, you do not need to flip over paper in the paper source whether 1- or 2-sided

printing is selected.

NOTE:

If <Print Side Priority> is set for a paper source that is loaded with paper you cannot use for 2-sided printing

(Paper), <Speed Priority> is applied to the paper source instead. In this case, you need to load the paper in

the same way as when <Speed Priority> is selected ( Loading Preprinted Paper).

1-sided printing speed may be slower when <Print Side Priority> is selected.

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Copy Settings

All the settings about the copy are listed with short descriptions. Default settings are marked with a dagger (

NOTE

Asterisks ( )

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.

Settings marked with " " are only available when the optional paper drawer (drawer 2) is attached.

You can change the factory default settings about copy. The selected settings are used as the default settings of the copy function.

Changing Default Settings

Number of Copies

1 to 99

Density

Nine Levels

Original Type

Text/Photo/Map (Speed)

Text/Photo/Map

Text/Photo/Map (Quality)

Printed Image

Text

2-Sided

Off

1-Sided->2-Sided

2-Sided->2-Sided

2-Sided->1-Sided

Copy Ratio

Custom Ratio

100% (1:1)

400% (Max)

200%

141% A5->A4

70% A4->A5

50%

25% (Min)

Paper

Multi-Purpose Tray

Drawer 1

Drawer 2

N on 1

Off

2 on 1

4 on 1

ID Card Copy

Collate

Off

Erase Frame

Off

Sharpness

Seven Levels

Color Balance

Change Default Settings

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Yellow: 17 Levels

Magenta: 17 Levels

Cyan: 17 Levels

Black: 17 Levels

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Fax Settings (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

All the settings about the fax are listed with short descriptions. Default settings are marked with a dagger ( ).

NOTE

Asterisks ( )

Settings marked with " " may be unavailable or vary or have the different default depending on the country where you are

using the machine.

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.

Settings marked with " " cannot be imported or exported via the Remote UI.

Basic Settings

TX Function Settings

RX Function Settings

RX Print Settings

Fax Setup Guide

Specify the basic settings for using the machine as a fax device.

Select Line Type

Select the telephone line type used for fax transmission. Connecting the Telephone Line

Pulse

Tone

Off-Hook Alarm

Select whether the machine makes an alert sound when the handset of a telephone or the optional handset connected to the machine

is not properly set on the cradle. You can also adjust the volume of the alert sound.

Off

Three Levels

Basic Settings

<Fax Settings> <Basic Settings> <Off-Hook Alarm> <On> Select the

volume of the alert sound <Apply>

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Specify settings for sending faxes.

Change Default Settings

Specify settings used for sending faxes. The selected settings are used as the default settings when scanning documents.

Changing Default Settings

Resolution

200 x 100 dpi (Normal)

200 x 200 dpi (Fine)

200 x 200 dpi (Photo)

200 x 400 dpi (Superfine)

400 x 400 dpi (Ultrafine)

Density

Nine Levels

2-Sided Original

Off

Book Type

Calendar Type

Sharpness

Seven Levels

The registered name is sent as sender information to the destination. TX Terminal ID

ECM TX

Enable or disable error correction mode (ECM). ECM checks for fax data errors and corrects them. To reduce errors on received

faxes, see ECM RX.

Off

NOTE

ECM must be enabled on both the machine and the other fax device because error checks are performed on both the

sending and receiving devices.

Even when ECM is enabled, errors may occur due to telephone line conditions.

It may take a longer time than usual to process data when ECM is enabled because the error checks and corrections are

performed while the data is transmitted.

Set Pause Time

For example, when you make calls by dialing "0 - (pause) - (telephone number)", 0 is dialed first and then a few seconds later, the

telephone number. When sending faxes overseas, you need to specify destinations by dialing "(international access code) - (country

code) - (area code) - (fax number)" but consecutive numbers that are input without pauses may not be recognized correctly. In this

case, try adding a pause after the international access code or the fax number. If the code or the number is still not recognized

correctly, change the duration of the pause. For instructions on how to enter a pause, see step 3 on Sending Faxes.

1 to 4 to 15 (sec.)

TX Function Settings

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Auto Redial

Specify settings for Auto Redial, a function that automatically redials the fax number after several minutes if the first attempt fails

because the line is busy. You can specify how many times the machine redials and the interval between redials.

Off

Redial Times

1 to 2 to 10 (times)

Redial Interval

2 to 99 (min.)

Redial When Error Occurs

Off

TX Terminal ID

Specify settings for adding the sender information, including the fax number and the name of the machine, to the fax header. The

recipient can check who sent the fax by looking at the added information.

Off

Print Position

Inside Image Area

Outside Image Area

Mark Number as

FAX

TEL

<Fax Settings> <TX Function Settings> <Set Pause Time> Specify the duration

of pause <Apply>

<Fax Settings> <TX Function Settings> <Auto Redial> <On> Specify the

settings <Apply>

Specifies how many times the machine redials. Use / or the numeric keys to enter a number, and press

<Apply>.

Specifies the interval between redials. Use / or the numeric keys to enter a number for the interval, and press

<Apply>.

Specifies whether to redial when a transmission error occurs. Use / to select <Off> or <On>, and press

<Apply>.

<Fax Settings> <TX Function Settings> <TX Terminal ID> <On> Specify

the settings <Apply>

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Check Dial Tone Before Sending

Select whether to check the dial tone before a fax number is dialed.

Off

Specify settings for receiving faxes.

ECM RX

Enable or disable error correction mode (ECM). ECM checks for fax data errors and corrects them. To reduce errors on sent faxes,

see ECM TX.

Off

NOTE

ECM must be enabled on both the machine and the other fax device because error check is performed on both the sending

and receiving devices.

Even when ECM is enabled, errors may occur due to telephone line conditions.

It may take a longer time than usual to process data when ECM is enabled because the error check and corrections are

performed while the data is transmitted.

Incoming Ring

Specifies the position to print the terminal ID information in the sent fax. Select <Inside Image Area> to print the

information inside the image area, or <Outside Image Area> to print the information outside the image area.

Adds the "FAX" or "TEL" mark in front of the fax number registered for the machine ( Registering the Fax Number

and Unit Name). Select <TEL> to indicate that the notified number is a telephone number.

<On>

RX Function Settings

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Specify settings for sounding a ring to notify you of incoming faxes. This feature is only available when <Auto> or <Fax/Tel Auto

Switch> is selected for the receive mode. Specify how many times the incoming call rings when the machine receives a fax call. You

can also disable the settings to prevent the incoming call from ringing.

Off

1 to 2 to 99 (times)

NOTE

If you use this feature in the <Auto> mode, you need to connect your telephone to the machine beforehand.

Remote RX

Specify settings for receiving a fax by operating a telephone that is connected to the machine (Remote Reception). When a fax is

sent to the machine, you can receive it just by picking up the handset of the telephone and entering a specific ID number by using

the telephone. This feature can save you the trouble of going all the way to the machine. For instructions on how to use Remote

Reception, see Using a Telephone to Receive Faxes (Remote Reception).

Off

00 to 25 to 99

Switch to Auto RX

Specify settings for automatically receiving a fax after the machine has rung for a specified time period. This feature is only available

when <Manual> is selected for the receive mode. By using this feature, faxes can be received even when no one is available to pick

up the handset.

Off

1 to 15 to 99 (sec.)

<Fax Settings> <RX Function Settings> <Incoming Ring> <On> Specify

how many times the incoming call rings <Apply>

<Fax Settings> <RX Function Settings> <Remote RX> <On> Specify the

ID number for receiving a fax <Apply>

Specify how long the incoming call rings <Apply>

RX Print Settings

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Specify settings for printing received faxes.

Print on Both Sides

Specify settings for printing received faxes on both sides of paper.

Off

Reduce RX Size

Specify settings for reducing the image size of a received document. You can select an automatic reduction ratio that reduces the

received document to size of the loaded paper. You can also select a ratio from a list.

Off

Ratio

Auto

97%

95%

90%

75%

Direction

Vertical/Horizontal

Vertical Only

RX Page Footer

Select whether to print information, including date and time of reception and page numbers, on the bottom of received faxes.

Off

<Fax Settings> <RX Print Settings> <Reduce RX Size> <On> Specify

the settings <Apply>

<Ratio>

<Auto> reduces the image by a ratio that is based on the size of the loaded paper. <97%>, <95%>, <90%>, or

<75%> reduce the image by the corresponding ratio.

Select <Vertical/Horizontal> to reduce the image both vertically and horizontally. Select <Vertical Only> to reduce

only vertically.

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Continue Printing When Toner Is Low

If receiving faxes when toner is nearly empty, the machine holds them in memory instead of printing. However, if this function is

enabled, the machine continues printing.

Off

IMPORTANT

When this function is enabled, faxes may fade or blur. Because received documents are not stored in memory, you need to

ask the sender to resend the document.

Select to display on-screen instructions for specifying settings, including the fax number and the telephone line type. Configuring

Initial Settings for Fax Functions (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

<On>

Fax Setup Guide *3

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Scan Settings

All the settings about the scan are listed with short descriptions. Default settings are marked with a dagger (

NOTE

Asterisks ( )

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.

Settings marked with " " cannot be imported or exported via the Remote UI.

TX Function Settings

USB Memory Settings

Output File Image Settings

Shortcut Key Settings

Specify settings used for scanning documents to send as e-mails or storing scanned documents in a shared folder. You can register the

sender name for e-mails.

Change Default Settings

Specify settings used for scanning documents to send as e-mails or storing scanned documents in a shared folder. The selected

settings are used as the default settings when scanning documents. Changing Default Settings

E-Mail

Scan Size

File Format

PDF (Compact)

PDF

Density

Nine Levels

Original Orientation

Portrait

Landscape

Original Type

Text

Text/Photo

Photo

2-Sided Original

Off

Book Type

Calendar Type

Sharpness

Seven Levels

Data Size

Small: Memory Priority

Standard

Large: Image Quality Priority

Subject/Message

Subject

Attached Image

Message

TX Function Settings *1

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Reply To

None

Specify from Address Book

Priority

Low

Standard

High

Windows (SMB)

Scan Size

File Format

PDF (Compact)

PDF

JPEG

TIFF

Density

Nine Levels

Original Orientation

Portrait

Landscape

Original Type

Text

Text/Photo

Photo

2-Sided Original

Off

Book Type

Calendar Type

Sharpness

Seven Levels

Data Size

Small: Memory Priority

Standard

Large: Image Quality Priority

Register the sender name for e-mails. The registered name is displayed in e-mails, along with the e-mail address. If the sender

name is not registered, only the e-mail address is displayed.

Specify settings used for saving scanned documents to a USB memory device. The selected settings are used as the default settings

when scanning documents. Changing Default Settings

Change Default Settings

Scan Size

File Format

PDF (Compact)

<Scan Settings> <TX Function Settings> <Register Unit Name (E-Mail)> Enter

the sender name <Apply>

USB Memory Settings

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PDF

JPEG

TIFF

Density

Nine Levels

Original Orientation

Portrait

Landscape

Original Type

Text

Text/Photo

Photo

2-Sided Original

Off

Book Type

Calendar Type

Sharpness

Seven Levels

Data Size

Small: Memory Priority

Standard

Large: Image Quality Priority

Specify settings for the gamma value and file compression ratio for converting scanned documents into files.

YCbCr TX Gamma Value

Select the gamma value used when converting scanned color documents into the specified file format. You can specify the same

gamma value as that of the monitor which is to be used for viewing the converted files. The files are displayed with brightness that

is true to the original documents. Setting Gamma Values

Gamma 1.0

Gamma 1.4

Gamma 1.8

Gamma 2.2

PDF (Compact) Image Quality Level

Adjust the balance between data size and image quality to suit the type of document you are scanning when converting scanned

documents into PDF (Compact) files. <Data Size Priority> makes the compression ratio higher than normal to create smaller files with

lower image quality. On the other hand, <Image Quality Priority> makes the compression ratio lower than normal to create larger

files with higher image quality. Selecting a File Format

Image Level in Text/Photo Mode or Photo Mode

Data Size Priority

Normal

Image Quality Priority

Image Level in Text Mode

Data Size Priority

Normal

Image Quality Priority

scan (color or black and white), and the file format (PDF or JPEG). Registering these settings enables you to scan documents into a

specified computer just by pressing a key. You can view the registered settings by selecting <Confirm Destination>. Scanning Using

the [Scan > PC] Key

Scan -> PC1

Off

USB Connection

Output File Image Settings

Shortcut Key Settings *2

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Color Scan

B&W Scan

Custom 1

Custom 2

Network Connection

Color Scan

B&W Scan

Custom 1

Custom 2

Scan -> PC2

Off

USB Connection

Color Scan

B&W Scan

Custom 1

Custom 2

Network Connection

Color Scan

B&W Scan

Custom 1

Custom 2

Confirm Destination

Scan -> PC1

Scan -> PC2

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Memory Media Print Settings

All the settings are about the memory media print listed with short descriptions. Default settings are marked

with a dagger ( ).

NOTE

Asterisks ( )

Settings marked with " " are only available when the optional paper drawer (drawer 2) is attached.

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.

Change Default Settings

Default Display Settings

File Sort Default Settings

File Name Display Format

Specify the USB Print settings. The selected settings are used as the default settings of the USB Print function. Changing Default

USB Print Settings

Number of Copies

1 to 99

Paper

Multi-Purpose Tray

Drawer 1

Drawer 2

N on 1

Off

2 on 1

4 on 1

2-Sided

Off

Book Type

Calendar Type

Print Date

Off

Print File Name

Off

Original Type

Photo Priority

Text Priority

Brightness

Five Levels

Halftones

Gradation

Error Diffusion

Select whether to display a list of file names or thumbnails for previewing when accessing files in a USB memory device.

Change Default Settings

Default Display Settings

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Details

Images

Select whether to display files in a USB memory device in ascending or descending order of file name or date.

Name (Ascending)

Name (Descending)

Date/Time (Ascending)

Date/Time (Descending)

Select whether to display short or long text for file names that are stored in a USB memory device.

Short File Name

Long File Name

<Memory Media Print Settings> <Default Display Settings> Select <Details> or

Displays file names and dates in list form.

Displays thumbnails for previewing.

File Sort Default Settings

<Memory Media Print Settings> <File Sort Default Settings> Select the order of files that

are displayed

File Name Display Format

<Memory Media Print Settings> <File Name Display Format> Select <Short File Name>

or <Long File Name>

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Shortens a file name to as few as eight characters. To distinguish files that have similar names, numbers such as " 1"

or " 2" are added at the end of the file names.

Displays a file name up to 20 characters.

NOTE

The number of characters described above does not include the characters in file extensions, such as ".jpg".

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Printer Settings

All the settings about the printer are listed with short descriptions. Default settings are marked with a dagger (

NOTE

Asterisks ( )

Settings marked with an asterisk ( ) are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.

Priority of settings

Settings that are specified in an application or on the printer driver will override those specified on the machine. The settings

described in this section are especially useful if you are printing on an operating system such as UNIX on which the printer

drivers for the machine are not available.

Availability of settings

All the printer settings described in this section, except for <Paper Size Override> ( Paper Size Override), are only available

for PCL printing. Specifying these settings is unnecessary, for example, when you print using the UFRII LT printer driver.

Copies

2-Sided Printing

Default Paper

Paper Size Override

Print Quality

Layout

Auto Error Skip

Timeout

Color Mode

Gradation Settings

Compressed Image Output

PCL

Set the number of copies to print.

1 to 99 (Copies)

Select whether to make 2-sided printouts.

Off

Copies *

<Printer Settings> <Copies> Set the number of copies to print <Apply>

2-Sided Printing *

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Select the default setting for the size and type of the paper to print on.

NOTE

<Default Paper Size> and <Default Paper Type> cannot be specified separately. Specify the paper size in the <Default Paper

Size> screen, and then specify the paper type in the <Default Paper Type> screen.

Default Paper Size

Select the default setting for the size of the paper to print on.

LTR

LGL

STMT

EXEC

No. 10 (COM10)

Monarch

ISO-C5

Default Paper Type

Select the default setting for the type of the paper to print on.

Plain 1 (60-74 g/m²)

Plain 2 (70-84 g/m²)

Plain 3 (75-90 g/m²)

Recycled

Color

Heavy 1 (86-119 g/m²)

Heavy 2 (120-128 g/m²)

Heavy 3 (129-163 g/m²)

Coated 1 (100-110 g/m²)

Coated 2 (120-130 g/m²)

Coated 3 (155-165 g/m²)

Coated 4 (210-220 g/m²)

Transparency

Labels

Envelope

NOTE

If you select an envelope (<No. 10 (COM10)>, <Monarch>, <DL>, or <ISO-C5>) as the paper size in <Default Paper Size>,

only <Envelope> is available as a paper type.

<Printer Settings> <2-Sided Printing> Select <Off> or <On>

Default Paper *

<Printer Settings> <Default Paper> Select the paper size Select the paper type

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Select whether to switch between printing on A4 and LTR size paper if one of these paper sizes is loaded but the other is not.

Configuring Printer Settings on the Machine

Off

Specify the print quality such as toner density and image data processing methods.

Density

Specify the print density for each toner color. As the value gets bigger, the density becomes darker.

Yellow

17 Levels

Magenta

17 Levels

Cyan

17 Levels

Black

17 Levels

Toner Density (Fine Adjust)

Adjust the toner density for each toner color. You can adjust the density separately for darker areas (<High>), medium areas

(<Medium>), and lighter areas (<Low>).

Yellow

High

17 Levels

Medium

17 Levels

Low

17 Levels

Magenta

High

17 Levels

Medium

17 Levels

Low

17 Levels

Cyan

High

17 Levels

Medium

17 Levels

Low

17 Levels

Black

High

17 Levels

Medium

Paper Size Override

Print Quality *

<Printer Settings> <Print Quality> <Density> Select the toner color

Specify the toner density <Apply> <Apply>

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17 Levels

Low

17 Levels

NOTE

The settings specified for <Toner Density (Fine Adjust)> are disabled when <Toner Save> is enabled.

Toner Save

Select whether to reduce toner consumption.

Off

IMPORTANT

When this setting is enabled, fine lines and portions with lighter print density may become blurred.

Gradation

Select the data processing method to reproduce gradations. Select <High 2> if you want to print in better quality than when selecting

<High 1>.

High 1

High 2

Special Smoothing Mode

Select a smoothing mode to print documents with a smooth finish. If you are not satisfied with the printing results of <Mode 1>

(default), you can try printing again by using another.

Mode 1

Mode 2

Select the toner color Select <High>, <Medium>, or <Low> Specify the toner density Press

<Apply> repeatedly until <Settings applied.> is displayed.

<Printer Settings> <Print Quality> <Toner Save> Select <Off> or <On>

<Printer Settings> <Print Quality> <Gradation> Select <High 1> or <High 2>

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Mode 3

Mode 4

Mode 5

Mode 6

Line Control

Select the data processing method to reproduce lines. If <Resolution Priority> is selected, lines are processed to print as clearly as

text. If <Gradation Priority> is selected, lines are processed as graphics and printed in similar tones and gradations to those of

graphics.

Resolution Priority

Gradation Priority

<Printer Settings> <Print Quality> <Special Smoothing Mode> Select the

smoothing mode

Prints the edges of dark colored text, lines, and graphics smoothly. This setting is recommended for most types of

printing.

Prints both edges and interior halftones of graphics smoothly.

Prints dark colored text and lines on halftone backgrounds smoothly.

Prints the edges of objects (text, lines, graphics and photographic images) smoothly.

Prints images and halftones evenly.

Prints entire objects smoothly.

NOTE

When <Error Diffusion> is enabled for <Halftones> ( Halftones), <Mode 1>, <Mode 2>, <Mode 3>, and

<Mode 4> apply the same effect on printouts as <Mode 6> does.

<Printer Settings> <Print Quality> <Line Control> Select <Resolution Priority> or

Layout *

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Specify the page layout settings such as binding position and margin values.

Binding Location

Select the binding position of the paper (along the long edge or the short edge). For 2-sided printing, image orientation is

automatically arranged to produce the correct layout. in the illustrations below represent margins.

When the binding position is on the long edge of the paper:

When the binding position is on the short edge of the paper:

Long Edge

Short Edge

NOTE

You cannot create a binding margin with this setting alone. Use this setting in combination with the <Gutter> setting to set

the binding margin for the selected binding position.

Gutter

Specify the binding margin to apply to the binding position selected in the <Binding Location> setting.

-50.0 to ±0 to +50.0 (mm)

IMPORTANT

If this setting moves any of the print data outside the printable area, the portion outside the printable area will not be

printed.

Offset Short Edge (Front)

Specify the print position by setting the offset value for the short edge on the front side of the paper. Increasing the value moves

<Printer Settings> <Layout> <Binding Location> Select <Long Edge> or <Short

Edge>

<Printer Settings> <Layout> <Gutter> Specify the binding margin <Apply>

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the print position to the right. Decreasing the value moves the print position to the left.

-50.0 to ±0 to +50.0 (mm)

IMPORTANT

If this setting moves any of the print data outside the printable area, the portion outside the printable area will not be

printed.

NOTE

You can specify this setting in combination with the <Offset Long Edge (Front)>, <Offset Short Edge (Back)>, and <Offset

Long Edge (Back)>. By specifying all four settings, for example, the print position is shifted as shown in the illustration

below.

If the offset settings are specified in combination with the <Gutter> setting, the specified values are added together.

Offset Long Edge (Front)

Specify the print position by setting the offset value for the long edge on the front side of the paper. Increasing the value moves the

print position downward. Decreasing the value moves the print position upward.

-50.0 to ±0 to +50.0 (mm)

IMPORTANT

If this setting moves any of the print data outside the printable area, the portion outside the printable area will not be

printed.

Offset Short Edge (Back)

Specify the print position by setting the offset value for the short edge on the back side of the paper. Increasing the value moves

the print position to the right. Decreasing the value moves the print position to the left.

-50.0 to ±0 to +50.0 (mm)

IMPORTANT

<Printer Settings> <Layout> <Offset Short Edge (Front)> Specify the offset

value <Apply>

<Printer Settings> <Layout> <Offset Long Edge (Front)> Specify the offset value

<Apply>

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If this setting moves any of the print data outside the printable area, the portion outside the printable area will not be

printed.

Offset Long Edge (Back)

Specify the print position by setting the offset value for the long edge on the back side of the paper. Increasing the value moves the

print position downward. Decreasing the value moves the print position upward.

-50.0 to ±0 to +50.0 (mm)

IMPORTANT

If this setting moves any of the print data outside the printable area, the portion outside the printable area will not be

printed.

Select whether to automatically perform error skip to bypass errors and continue printing when an error occurs with the print data. If

<Off> is selected, you can perform error skip by using the operation panel.

Off

NOTE

Error skip bypasses errors in print data, so the document may not be printed correctly.

You can manually perform error skip.

(Status Monitor) <Copy/Print Job> <Job Status> Select the document containing errors <Skip Error>

<Printer Settings> <Layout> <Offset Short Edge (Back)> Specify the offset

value <Apply>

<Printer Settings> <Layout> <Offset Long Edge (Back)> Specify the offset value

<Apply>

Auto Error Skip *

<Printer Settings> <Auto Error Skip> Select <Off> or <On>

Timeout *

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Set the time period after which the machine deletes incomplete print data from memory. The machine deletes incomplete print data

because it may have some errors and prevent the machine from printing the next document.

5 to 15 to 300 (sec.)

NOTE

Provide the machine with enough time to receive all the print data from the computer, especially when printing large amounts

of data. If you specify a time period that is too short, the machine may not receive all the print data in time for printing.

Select whether to print in color or in black and white. If <Auto (Color/B&W)> is selected, the machine automatically switches the color

mode, printing color pages in color, and black and white pages in black and white.

Auto (Color/B&W)

Color

Black and White

Specify this setting to improve the smoothness of the gradations of graphics and photographic images. Select <Smooth 1> to improve

the smoothness moderately. Select <Smooth 2> to apply a stronger smoothing effect than <Smooth 1>. You can specify this setting

separately for graphics and images.

Gradation

Off

Smooth 1

Smooth 2

Apply to Graphics

Off

Apply to Images

Off

<Printer Settings> <Timeout> Set the time period <Apply>

Color Mode *

<Printer Settings> <Color Mode> Select the color mode

Gradation Settings *

<Printer Settings> <Gradation Settings> Specify the gradation settings

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Specify how print data should be treated when it is too large to be held in the memory of the machine. The machine can either print the

data in lower image quality (<Output>) or cancel printing and display an error message (<Display Error>).

Output

Display Error

Specify the PCL printing settings such as page layout and print quality.

Paper Save

Select whether to save paper by not outputting blank pages in documents. By selecting <On>, the machine will not output blank

pages. To output all your document data when printing, including any blank pages that you have inserted in your document, select

<Off>.

Off

Orientation

Select <Portrait> (vertical orientation) or <Landscape> (horizontal orientation) for the page orientation.

Portrait

Landscape

Font Number

Specify the font to use by selecting a corresponding font ID number from 0 to 54. You can print the PCL font list with font samples

from the operation panel. PCL Font List (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

0 to 54

Compressed Image Output *

<Printer Settings> <Compressed Image Output> Select <Output> or <Display Error>

PCL *

<Printer Settings> <PCL> <Paper Save> Select <Off> or <On>

<Printer Settings> <PCL> <Orientation> Select <Portrait> or <Landscape>

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Point Size

Set the font size in points, adjustable in 0.25 increments. You can specify this setting only when a proportionally-spaced scalable font

is selected in <Font Number>.

4.00 to 12.00 to 999.75 (point)

Pitch

Set the font pitch, or cpi (characters per inch), adjustable in 0.01 increments. You can specify this setting only when a fixed-pitch

scalable font or a bitmap font is selected in <Font Number>.

0.44 to 10.00 to 99.99 (cpi)

Form Lines

Set the number of lines printed on one page from 5 to 128. This setting is automatically changed according to the settings specified

in <Default Paper Size> and <Orientation>.

5 to 64 to 128 (lines)

Character Code

Select the character code that is most suited for the computer you send print data from. The specified setting is ignored when the

character code is controlled by the font specified in <Font Number>.

DESKTOP

ISO11

ISO15

ISO17

ISO21

PC775

PC8

PC850

PC852

PC8DN

<Printer Settings> <PCL> <Font Number> Select the font number <Apply>

<Printer Settings> <PCL> <Point Size> Specify the point size <Apply>

<Printer Settings> <PCL> <Pitch> Specify the pitch value <Apply>

<Printer Settings> <PCL> <Form Lines> Specify the number of lines <Apply>

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ISO4

ISO6

ISO60

ISO69

ISOL1

ISOL2

ISOL5

ISOL6

LEGAL

MATH8

MCTEXT

MSPUBL

PC1004

PC8TK

PIFONT

PSMATH

PSTEXT

ROMAN8

VNINTL

VNMATH

VNUS

WIN30

WINBALT

WINL1

WINL2

WINL5

Custom Paper

Select whether to set a custom paper size. Select <On> to set the dimensions of the paper in <X dimension> and <Y dimension>.

Off

Unit of Measure

Select the unit of measurement to use to set a custom paper size.

Millimeters

Inches

X dimension

Specify the horizontal dimension (short edge) of the custom paper.

77 to 215 (mm)

<Printer Settings> <PCL> <Character Code> Select the character code

<Printer Settings> <PCL> <Custom Paper> Select <Off> or <On>

<Printer Settings> <PCL> <Unit of Measure> Select <Millimeters> or <Inches>

<Printer Settings> <PCL> <X dimension> Specify the dimension <Apply>

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Y dimension

Specify the vertical dimension (long edge) of the custom paper.

127 to 355 (mm)

Append CR to LF

Select whether to append a carriage return (CR) when the machine receives a line feed code (LF). If <Yes> is selected, the print

position moves to the beginning of the next line when the machine receives an LF code. If <No> is selected, the print position moves

to the next line, just under the received LF code.

Yes

Enlarge A4 Print Width

Select whether to expand the width of the printable area of A4 size paper in portrait orientation to that of LTR size.

Off

Halftones

Specify the data processing method to reproduce halftones. You can select whether to use <Error Diffusion>, and you can also select

<Printer Settings> <PCL> <Y dimension> Specify the dimension <Apply>

<Printer Settings> <PCL> <Append CR to LF> Select <Yes> or <No>

<Printer Settings> <PCL> <Enlarge A4 Print Width> Select <Off> or <On>

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<Resolution> or <Gradation> separately for text, graphics, and images.

Error Diffusion

Off

Resolution/Gradation

Text

Resolution

Gradation

Graphics

Resolution

Gradation

Image

Resolution

Gradation

RGB Source Profile

Select the source profile for color matching to print RGB data, according to the monitor you are using. If you are using an sRGB-

compatible computer display, and select <sRGB>, the tone of printouts will be close to how they appear on your computer display.

Select <Gamma 1.5>, <Gamma 1.8>, or <Gamma 2.4> to adjust the gamma value as necessary. As the value gets bigger, the

printout becomes darker. You can specify the setting separately for text, graphics, and images.

Text

sRGB

Gamma 1.5

Gamma 1.8

Gamma 2.4

Graphics

sRGB

Gamma 1.5

Gamma 1.8

Gamma 2.4

Image

sRGB

Gamma 1.5

Gamma 1.8

Gamma 2.4

NOTE

This setting is enabled only when <CMS> is selected in <CMS (Matching)/Gamma>.

<Printer Settings> <PCL> <Halftones> Specify the halftones settings

Prints small text and fine lines with a clear finish. If this setting is set to <On>, <Resolution> and <Gradation>

settings that are specified for <Text>, <Graphics>, and <Image> are disabled.

Prints text and thin lines with clear edges.

Prints gradations such as those in graphics or photographic images with a smooth finish.

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Output Profile

Select the output profile for color matching. It is recommended that you use the default <Normal> setting for printing text or graphic

data, and the <Photo> setting for printing photographic images.

Text

Normal

Photo

Graphics

Normal

Photo

Image

Normal

Photo

NOTE

This setting is enabled only when <CMS> is selected in <CMS (Matching)/Gamma>.

Matching Method

Select the color matching method to match the color of the printouts to that displayed on the computer display. You can specify the

setting separately for text, graphics, and images.

Text

Perceptual

Saturation

Colorimetric

Graphics

Perceptual

Saturation

Colorimetric

Image

Perceptual

Saturation

Colorimetric

NOTE

This setting is enabled only when <CMS> is selected in <CMS (Matching)/Gamma>.

<Printer Settings> <PCL> <RGB Source Profile> Select <Text>, <Graphics>, or

<Image> Select the source profile

<Printer Settings> <PCL> <Output Profile> Select <Text>, <Graphics>, or

<Image> Select <Normal> or <Photo>

<Printer Settings> <PCL> <Matching Method> Select <Text>, <Graphics>, or

<Image> Select the matching method

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Gray Compensation

Select whether to print gray (black and white) data using only the black toner. You can specify the setting separately for text,

graphics, and images.

Text

Off

Graphics

Off

Image

Off

CMS (Matching) Selection

Performs color matching suitable for printing photographic images when <Photo> for the <Output Profile> setting has

also been selected.

Performs color matching for printing vivid graphics such as illustrations and diagrams.

Performs color matching to minimize the differences in color between originals such as color samples or logos and

printouts.

<Printer Settings> <PCL> <Gray Compensation> Select <Text>, <Graphics>, or

<Image> Select <Off> or <On>

<Off>

Prints gray (black and white) data by using the yellow, magenta, cyan, and black toner. Gradation reproducibility of

dark areas improves in comparison to <On>.

<On>

Prints gray (black and white) data by using only the black toner and reduces toner bleeding.

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You can set the machine or a computer (printer driver) to perform color matching. If <Printer> is selected, the machine performs

color matching, and if <Host> is selected, the computer or printer driver performs it.

Printer

Host

CMS (Matching)/Gamma

Select the processing method for print data. You can select to perform color matching or to perform gamma correction. You can

specify the setting separately for text, graphics, and images.

Text

Gamma

CMS

Graphics

Gamma

CMS

Image

Gamma

CMS

Gamma Correction

Set the gamma correction value to match the brightness of the printouts to that of the original data. If the printout looks darker or

brighter than original, change the gamma correction value. As the value gets bigger, the printout becomes darker. You can apply the

setting separately for text, graphics, and images.

Text

1.0

1.4

1.8

2.2

Graphics

1.0

1.4

1.8

2.2

Image

1.0

1.4

1.8

2.2

NOTE

This setting is enabled only when <Gamma> is selected in <CMS (Matching)/Gamma>.

<Printer Settings> <PCL> <CMS (Matching) Selection> Select <Printer> or

<Host>

<Printer Settings> <PCL> <CMS (Matching)/Gamma> Select <Text>,

<Graphics>, or <Image> Select <Gamma> or <CMS>

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Advanced Smoothing

Select how jagged outlines of text and graphics are smoothed. <Smooth 2> applies a stronger smoothing effect than <Smooth 1>.

You can apply the setting separately for text and graphics.

Advanced Smoothing

Off

Smooth 1

Smooth 2

Apply to Graphics

Off

Apply to Text

Off

<Printer Settings> <PCL> <Gamma Correction> Select <Text>, <Graphics>, or

<Image> Set the gamma value

<Printer Settings> <PCL> <Advanced Smoothing> Specify the smoothing setting

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Adjustment/Maintenance

All the settings about adjustment and maintenance are listed with short descriptions. Default settings are

marked with a dagger ( ).

NOTE

Asterisks ( )

Settings marked with an asterisk ( ) are only available when the optional paper drawer (drawer 2) is attached.

Auto Adjust Gradation

Auto Correction Settings

Correct Print Color Mismatch

Black Text Processing for Color

Special Processing

Clean Fixing Unit

Clean ITB

Clean Feeder

Adjust the gradation, density, and color in copies or printouts. Correcting the Gradation

Full Adjust

Quick Adjust

Adjust Copy Image

Select whether to automatically perform a quick gradation adjustment or color shift correction after the machine is turned ON.

Auto Adjust Image Regularly

Select when to make an automatic quick gradation adjustment. If <On> is selected, quick adjustment is automatically made after the

machine is turned ON. If <Off> is selected, a quick adjustment is made when the first printing is completed after the machine is

turned ON. You can also perform this adjustment manually ( Quick Adjust).

Off

Correct Print Color Mismatch When Main Power is ON

Select whether to automatically perform the Correct Print Color Mismatch function after the machine is turned ON. You can also

perform this adjustment manually ( Correcting "Print Color Mismatch").

Auto Adjust Gradation

Auto Correction Settings

Select <On> or <Off>

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Off

Use this function if color shift has blurred the image. Correcting "Print Color Mismatch"

Adjust the threshold value to determine whether to print black text in color documents by using only black toner or by using a mixture of

black and color toners. You can set values for the feeder and the platen glass separately. Adjusting Values for Text Color

Reproducibility in Color Documents

Feeder

Seven Levels

Platen Glass

Seven Levels

If the print results on special types of paper are not satisfactory, the following settings may improve the quality of the printouts.

Special Paper Processing

When printing on the back side of printed paper, rough paper, or envelopes, the print results may be improved by adjusting the

following settings.

Manual Back Side Settings (for 2-Sided Only)

If printouts on the back side of printed paper are too light, select <On>. You can specify this setting separately for each paper

source.

Multi-Purpose Tray

Off

Drawer 1

Off

Drawer 2

Off

<Adjustment/Maintenance> <Auto Correction Settings> <Correct Print Color Mismatch

When Main Power is ON> Select <On> or <Off>

Correct Print Color Mismatch

Black Text Processing for Color

Special Processing

<Manual Back Side Settings (for 2-Sided Only)> Select the paper source <On>

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Rough Paper Settings

When printing on rough paper, especially when color images are printed too light, select <On>. You can specify the settings

separately for each paper source.

Multi-Purpose Tray

Off

Drawer 1

Off

Drawer 2

Off

Envelope Cling Prevention

If envelope flaps cling to the envelope bodies when printing, select <On>.

Off

Envelope Switch

Adjust this setting if envelope printouts are light, or envelopes do not feed smoothly.

Envelope 1

Envelope 2

<Rough Paper Settings> Select the paper source <On>

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Special Mode P

If the printed paper curls, select <On>.

Off

Clean the fixing unit after a toner cartridge is replaced or if black streaks appear on printouts. Fixing Unit

Clean the transfer belt inside the machine to prevent the print quality from deteriorating. Transfer Belt

Clean the feeder rollers if documents become dirty after being fed through the feeder. Feeder

<Envelope Switch> Select <Envelope 1> or <Envelope 2>

Prints on envelopes with normal fixing power.

Prints on envelopes with fixing power stronger than <Envelope 1>.

Clean Fixing Unit

Clean ITB

Clean Feeder

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System Management Settings

All the settings about System Management Settings are listed with short descriptions. Default settings are

marked with a dagger ( ).

NOTE

Asterisks ( )

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw.

Settings marked with " " have different defaults depending on the country or region of purchase.

Settings marked with " " cannot be imported or exported via the Remote UI.

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw.

Settings marked with " " are only available for the MF8580Cdw / MF8550Cdn / MF8540Cdn.

Network Settings

System Manager Information Settings

Device Information Settings

Department ID Management On/Off

Security Settings

Communication Management Settings

Select Country/Region

Forwarding Settings

Store/Print When Forwarding

Remote UI On/Off

Restrict TX Function

Display Job Log

USB Device On/Off

Store to USB Memory

Memory Media Print On/Off

Product Extended Survey Program On/Off

Cloud Print On/Off

Secure Print Settings

PDL Selection (Plug and Play)

Update Firmware

Initialize Key and Certificate

Initialize Address Book

Initialize System Management Settings

See Network Settings.

Specify the ID or PIN exclusively for Administrators who have access privileges to <Network Settings> and <System Management

Settings>. ID is <System Manager ID> and PIN is <System Manager PIN>. You can also register the name of an Administrator.

Setting the System Manager ID

System Manager ID and PIN

Enter a number of up to seven digits for the System Manager ID and PIN.

System Manager ID

System Manager PIN

Network Settings

System Manager Information Settings

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System Manager Name

Enter up to 32 alphanumeric characters for the name of an Administrator.

Enter up to 32 alphanumeric characters for the name and the installation location to identify the machine.

Device Name

Location

Select whether to use the Department ID Management, a feature that uses IDs as user accounts to specify access privileges and

maintain information on how the machine is used. Setting the Department ID Management

Off

Enable or disable settings for encrypted communication via SSL or IPSec, as well as settings for IP address or MAC address packet

filtering.

Use SSL

Select whether to use SSL encrypted communication. Enabling SSL Encrypted Communication for the Remote UI

Off

Device Information Settings

<System Management Settings> <Device Information Settings> Select <Device Name>

or <Location> Enter <Device Name> or <Location> ( Entering Text) <Apply>

Department ID Management On/Off

<System Management Settings> <Department ID Management On/Off> Select <Off> or

<On>

Security Settings

<System Management Settings> <Security Settings> <Use SSL> Select <Off> or

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Use IPSec

Select whether to perform encrypted communication by establishing a virtual private network (VPN) via IPSec. Configuring IPSec

Settings

Off

IPv4 Address Filter

Enable or disable settings for filtering packets sent to or received from devices with specified IPv4 addresses. Specifying IP

Addresses for Firewall Rules

Outbound Filter

Off

Inbound Filter

Off

IPv6 Address Filter

Enable or disable settings for filtering packets sent to or received from devices with specified IPv6 addresses. Specifying IP

Addresses for Firewall Rules

Outbound Filter

Off

Inbound Filter

Off

<On> Restart the machine

<System Management Settings> <Security Settings> <Use IPSec> Select <Off>

or <On> Restart the machine

Select <Outbound Filter> or <Inbound Filter> Select <Off> or <On> Restart the machine

Select <Outbound Filter> or <Inbound Filter> Select <Off> or <On> Restart the machine

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MAC Address Filter

Enable or disable settings for filtering packets sent to or received from devices with specified MAC addresses. Specifying MAC

Addresses for Firewall Rules

Outbound Filter

Off

Inbound Filter

Off

Specify settings for sending or receiving faxes.

Fax Settings

Specify the communication start speed settings and the R-key settings.

TX Start Speed

Adjust the communication start speed. This adjustment should be made when it takes a long time to start sending a fax due to a

poor telephone line connection.

33600 bps

14400 bps

9600 bps

7200 bps

4800 bps

2400 bps

RX Start Speed

Adjust the communication start speed. This adjustment should be made when it takes a long time to start receiving a fax due to a

poor telephone line connection.

33600 bps

14400 bps

9600 bps

7200 bps

4800 bps

2400 bps

Select <Outbound Filter> or <Inbound Filter> Select <Off> or <On> Restart the machine

Communication Management Settings *1

<System Management Settings> <Communication Management Settings> <Fax

Settings> Select <TX Start Speed> Select a communication start speed

<System Management Settings> <Communication Management Settings> <Fax

Settings> Select <RX Start Speed> Select a communication start speed

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R-Key Setting

If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. You can set the

PBX type to <Prefix> or <Hooking>. If you register the outside line access number to the R-key, you can easily access the

outside line.

PSTN

PBX

Prefix

Hooking

Memory Lock Settings

Select whether to store received faxes without immediately printing them. Stored fax documents can be printed at any time by

changing the setting to <Off>. Storing Received Faxes into Memory (Memory Reception)

Off

Memory Lock PIN

Report Print

Off

Memory Lock Time

Off

Memory Lock Start Time

Memory Lock End Time

Specify the country or region where the machine is used. The default setting may vary depending on the setting selected at initial power-

on. Turning ON the Power and Configuring Initial Settings

Austria (AT)

Belarus (BY)

Belgium (BE)

Czech Republic (CZ)

Denmark (DK)

Egypt (EG)

Finland (FI)

France (FR)

Germany (DE)

Greece (GR)

Hungary (HU)

Netherlands (NL)

Norway (NO)

Poland (PL)

Portugal (PT)

Russia (RU)

Saudi Arabia (SA)

Slovenia (SI)

South Africa (ZA)

Spain (ES)

Sweden (SE)

Switzerland (CH)

<System Management Settings> <Communication Management Settings> <Fax

Settings> Select <R-Key Setting> <PBX> Select <Prefix> or <Hooking> Enter the

outside line access number if you select <Prefix> <Apply>

<PBX>

Select the type of PBX you are using. If you select <Prefix>, register the prefix code on the next screen.

<Code>

Enter the prefix code using the numeric keys, select <Pause>, press , and then press <Apply>. If you do not insert

a pause, the prefix code is not registered.

Select Country/Region *3

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Ireland (IE)

Italy (IT)

Jordan (JO)

Luxembourg (LU)

Ukraine (UA)

Great Britain (GB)

Other

Select whether to forward all the received fax documents to a specified destination. In addition to a fax number, you can also specify an

e-mail address or a shared folder in a computer as the forwarding destination. Forwarding All the Received Documents

Automatically

Off

When <Forwarding Settings> is set to <On>, specify settings for printing or storing forwarded fax documents in memory.

Print Images

Select whether to print forwarded fax documents. You can set the machine to print forwarded documents only when an error occurs.

Printing Documents to be Forwarded

Off

Only When Error Occurs

Store Images in Memory

Select whether to store fax documents in memory when they are not successfully forwarded. You can resend or print the documents

later as necessary. Printing/Resending/Deleting Documents that Failed to be Forwarded

Off

Only When Error Occurs

Select whether to use the Remote UI, a feature that enables you to specify the machine settings by using a Web browser. Disabling

Remote UI

Off

Specify settings for restricting access to sending functions for selected destinations.

Address Book PIN

<System Management Settings> <Select Country/Region> Select a country or region

Forwarding Settings *1 *3

Store/Print When Forwarding *1

Remote UI On/Off *3

Restrict TX Function *4

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Specify a PIN and require entering it to add new entries to or edit existing entries in the Address Book. Setting a PIN for

Address Book

Restrict New Destinations

Select whether to limit the fax numbers and e-mail addresses that can be specified as destinations to those already registered in the

Address Book. Limiting Available Destinations

Off

Allow Fax Driver TX

Enable or disable PC faxing (sending faxes from a computer). Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw

Only)

Off

Restrict Resending from Log

Select whether to prevent a destination from being selected from the sent job logs. Disabling Use of Previously Used

Destinations

Off

Confirm Entered Fax Number

Select whether to require users to enter the fax number twice when it is entered by using the numeric keys. Displaying the

Screen for Confirming the Fax Number (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Off

Coded Dial TX Confirmation

Select whether to display the details of an entered coded dial number when it is selected as a destination. Displaying

Destinations in Address Book

Off

Restrict Sequential Broadcast

Select whether to prohibit sequential broadcasting, a feature that sends faxes to multiple destinations in succession. Prohibiting

Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Off

Confirm Sequential Broadcast

Reject Sequential Broadcast

Select whether to display the copying, printing, faxing, and scanning logs on the display of the machine and in the Communication

Management Report.

Off

Display Job Log

<System Management Settings> <Display Job Log> Select <Off> or <On>

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Enable or disable the USB port that is used for connecting the machine to a computer. Restricting the USB Connection with a

Computer

Off

Select whether to permit storing scanned documents into a USB memory device. Restricting the Scan to USB Function

Off

Select whether to permit printing data from a USB memory device when it is attached to the machine. Restricting the USB Print

Function

Off

Enable or disable the Product Extended Survey Program (a program for the machine usage survey).

Off

Enable or disable Google Cloud Print. Preparing for Using Google Cloud Print

Off

Restart the machine

USB Device On/Off

Store to USB Memory

Memory Media Print On/Off

Product Extended Survey Program On/Off

<System Management Settings> <Product Extended Survey Program On/Off> Select

<Off> or <On> Restart the machine

Cloud Print On/Off

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Enable or disable Secure Print. Printing via Secure Print

Off

Secure Print Deletion Time

10 to 30 to 240 (min.)

Select a page description language so that the machine is detected as a printer that is compatible with that language when it is

connected to a computer by using Plug and Play. MF Driver Installation Guide

Network

Select a page description language so that the machine is detected as a printer that is compatible with that language when it is

detected over the network.

FAX

UFRII LT

UFRII LT (XPS)

PCL5

PCL6

USB

Select a page description language so that the machine is detected as a printer that is compatible with that language when it is

connected to a computer via USB.

UFRII LT

UFRII LT (XPS)

PCL5

PCL6

Secure Print Settings *5

PDL Selection (Plug and Play)

<System Management Settings> <PDL Selection (Plug and Play)> Select <Network> or

<USB> Select a page description language Restart the machine

<FAX>

Detects and connects the machine as a fax device.

Detects and connects the machine as a UFRII LT printer.

Detects and connects the machine as a UFRII LT printer that is compatible with XML Paper Specification (XPS).

<PCL5>

Detects and connects the machine as a PCL5 printer.

<PCL6>

Detects and connects the machine as a PCL6 printer.

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Select how to install the firmware update according to the environment of the machine.

Select to manually install the firmware update available on the Canon Web site yourself. For instructions on how to install the

update, see the instruction manual available on the Web site. When the machine uses a wireless LAN, update with <Via PC>

below or use a USB cable to connect.

Select to automatically install the firmware update without using a computer. Follow the on-screen instructions to perform the

update. The machine must be connected to the Internet.

Via PC

Via Internet

Select to restore [Key and Certificate Settings] and [CA Certificate Settings] to the factory defaults. Initializing Key and Certificate

Select to restore the Address Book settings to the factory defaults. Initializing Address Book (MF8580Cdw / MF8550Cdn /

MF8540Cdn / MF8280Cw Only)

Select to restore the System Management Settings to the factory defaults. You can restore all the System Management Settings at once.

Initializing System Management Settings

Network Settings

System Manager Information Settings

Device Information Settings

Department ID Management On/Off

Security Settings

Communication Management Settings

Forwarding Settings

Store/Print When Forwarding

Remote UI On/Off

Restrict TX Function

Display Job Log

USB Device On/Off

Store to USB Memory

Memory Media Print On/Off

Product Extended Survey Program On/Off

Cloud Print Settings

Secure Print Settings

PDL Selection (Plug and Play)

Initialize All

Update Firmware *3

Initialize Key and Certificate *3

Initialize Address Book *3 *4

Initialize System Management Settings *3

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Initialize Menu

Select to restore the settings listed below to the factory defaults. You can restore all the settings listed below

at once, or you can restore individual settings separately. Initializing Menu

NOTE

Asterisks ( )

Settings marked with an asterisk ( ) are only available for the MF8580Cdw / MF8550Cdn / MF8280Cw.

Preferences

Timer Settings

Common Settings

Copy Settings

Fax Settings

Scan Settings

Memory Media Print Settings

Printer Settings

Initialize All

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Troubleshooting

When a problem occurs, check this chapter to find out solutions before contacting Canon.

Paper Jams

If a document or paper jams, see Clearing Jams to remove the jammed paper.

A Message or Error Code Appears

If the screen displays a message or error code (three digits), see the following sections.

When an Error Message Appears

When an Error Code Appears

Common Problems

If you suspect that the machine is malfunctioning, see the following sections before contacting Canon.

Common Problems

Installation/Settings Problems

Copying Problems

Printing Problems

Faxing/Telephone Problems (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Printing Results are Not Satisfactory

If printing results are not satisfactory, see When You Cannot Print Properly.

When a Problem Cannot Be Solved

If a problem persists, see When a Problem Cannot Be Solved to find out where to contact.

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Clearing Jams

If a paper jams, <Paper jammed.> is displayed on the screen. Press <Next> to display simple solutions. If it is difficult to understand

the procedures on the display, see the following sections to clear jams.

MF8580Cdw / MF8550Cdn / MF8540Cdn

Document Jams in the Feeder (MF8580Cdw / MF8550Cdn / MF8540Cdn)

Paper Jams in the Front Side

Paper Jams in the Manual Feed Slot (MF8580Cdw / MF8550Cdn / MF8540Cdn)

Paper Jams in the Paper Drawer

Paper Jams in the Back Side

MF8280Cw / MF8230Cn

Document Jams in the Feeder (MF8280Cw / MF8230Cn)

Paper Jams in the Front and Back Sides

Paper Jams in the Manual Feed Slot (MF8280Cw / MF8230Cn)

Paper Jams in the Paper Drawer

IMPORTANT

When removing the jammed paper, do not turn OFF the machine

Turning OFF the machine deletes the data that is being printed. Be especially careful when receiving fax documents.

If paper tears

Remove all the paper fragments to prevent them from becoming jammed.

If paper jams repeatedly

Tap the paper stack on a flat surface to even the edges of the paper before loading it into the machine.

Check that the paper is appropriate for the machine.

Paper

Check that no jammed paper fragments remain in the machine.

Do not forcibly remove the jammed document or paper from the machine

Forcibly removing the paper may damage parts. If you are not able to remove the paper, contact your local authorized Canon

dealer or the Canon help line.

When a Problem Cannot Be Solved

If there are documents placed in the feeder, remove them first. Then, follow the procedure below.

Remove the jammed document from the feeder cover.

Document Jams in the Feeder (MF8580Cdw / MF8550Cdn / MF8540Cdn)

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1Open the feeder cover.

2Move the lever to unlock.

3Gently pull out the document.

Remove the jammed document from the inner cover inside the feeder.

1Hold the green knob, and open the inner cover.

2Gently pull out the document.

3Close the inner cover.

Return the lever back in place, and close the feeder cover.

Paper Jams in the Front Side

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Open the front cover.

Lift the operation panel.

Gently pull out the paper.

Lower the operation panel and the front cover.

If there is paper loaded in the tray, remove it first. Do not forcibly remove jammed paper from the machine. If the jammed paper

cannot be removed easily, proceed to the next step.

Remove the jammed paper in the tray.

1Gently pull out the paper.

2Close the tray.

Remove the jammed paper inside the tray.

1Pull out the paper drawer.

Paper Jams in the Manual Feed Slot (MF8580Cdw / MF8550Cdn / MF8540Cdn)

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IMPORTANT:

Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper

drawer by dropping it, if it slides out too easily.

2Hold the green knobs, and push down the part shown in the figure.

3Gently pull out the paper.

IMPORTANT:

Do not touch the rubber pad

Touching it may deteriorate print quality.

Hold the green knobs, and return the part shown in the figure back in place.

Return the part shown in the figure back in place until it clicks.

Set the paper drawer.

When the screen shown below is displayed, use / to select <Yes>, and press .

Pull out the paper drawer.

Paper Jams in the Paper Drawer

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IMPORTANT:

Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by

dropping it, if it slides out too easily.

Gently pull out the paper.

When the optional paper drawer (drawer 2) is attached, gently pull out the paper in the same way.

Set the paper drawer.

When the screen shown below is displayed, use / to select <Yes>, and press .

Open the rear cover.

Pull down the green knob toward you, and gently pull out the paper.

Gently pull out the paper.

Paper Jams in the Back Side

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Hold the green knobs, and firmly close the duplex unit ( ) until it clicks.

Gently pull out the paper.

Close the rear cover.

If there are documents placed in the feeder, remove them first. Then, follow the procedure below.

Open the feeder cover.

Gently pull out the document.

Close the feeder cover.

Document Jams in the Feeder (MF8280Cw / MF8230Cn)

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Lift the operation panel.

Gently pull out the paper.

Lower the operation panel.

Open the rear cover.

Gently pull out the paper.

Close the rear cover.

Pull out the paper drawer.

Paper Jams in the Front and Back Sides

Paper Jams in the Manual Feed Slot (MF8280Cw / MF8230Cn)

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IMPORTANT:

Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by

dropping it, if it slides out too easily.

Open the cover.

Hold the green knobs, and push down the part shown in the figure.

Gently pull out the paper.

Hold the green knobs, return the part shown in the figure back in place, and close the cover.

Return the part shown in the figure back in place until it clicks.

Set the paper drawer.

When the screen shown below is displayed, use / to select <Yes>, and press .

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When an Error Message Appears

If you cannot send a fax or the memory is full, or you encounter operation problems, a message appears on the display. Find out more

information about messages in the following list.

Black & White copying is restricted. Do you want to log in?

Black and white copying is disabled in the Department ID Management.

Select <Yes> and log on with a Department ID for which black and white copying is not disabled. For the Department

ID and PIN, contact your Administrator.

Setting the Department ID Management

Black & White printing is restricted. Do you want to log in?

Black and white printing is disabled in the Department ID Management.

Select <Yes> and log on with a Department ID for which black and white printing is not disabled. For the Department

ID and PIN, contact your Administrator.

Setting the Department ID Management

Cannot change the destination type of destinations registered to a group.

A selected destination could not be edited because it was registered to Group Dial.

To change the type of destination that is registered to Group Dial, first delete the registered destination from Group

Dial. Next, change the destination type, and then register the destination to Group Dial again.

Cannot find the access point.

When automatic setting with WPS was attempted, a wireless router could not be detected within a specific

period of time.

Connect again paying attention to the time limit.

Setting Up Connection Using WPS Push Button Mode

Setting Up Connection Using WPS PIN Code Mode

An SSID or network key of a wireless router was entered manually, but the entry was incorrect.

Check the SSID and network key, and enter the correct ones again.

Checking the SSID and Network Key

Setting Up Connection by Specifying Detailed Settings

A wireless router could not be detected due to setting problems of the network to be connected.

Check whether the machine is properly installed and ready to connect to the network.

Installation/Settings Problems

If the problem persists, check the security settings of the wireless router.

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Cannot print RX data.

A received document cannot be printed due to the following:

Replacement period of the toner cartridge is near.

A cover is opened.

A toner cartridge is not set.

Paper is not set.

A document or paper jams.

An abnormality occurs.

Check whether the problems above are occurring. If messages including causes and solutions appear on the display,

check the contents.

Cannot receive the fax. Make sure the fax was sent correctly by the sender.

The recipient's machine did not respond within 35 seconds.

Ask the sender to send the fax again. If you hear a beep, select <Start Receiving>, and press to receive the fax.

Receiving Faxes

Cannot send because more than one destination is specified.

Sending a fax to multiple destinations is disabled.

To specify multiple destinations, you need to set <Restrict Sequential Broadcast> to <Off> or <Confirm Sequential

Broadcast>. For more information, contact your Administrator.

Prohibiting Sequential Broadcasting (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Cannot specify a group.

Group Dial was specified as a destination after pressing <Hook>.

Once you press <Hook>, you cannot specify destinations in Group Dial. Press <End> on the <Specify the destination.>

screen, and specify destinations to send fax documents without pressing <Hook>.

Cannot use Cloud printing. (Server authentication failed.)

Cloud Print is unavailable due to server authentication failure.

Check whether the date and time settings are correctly specified.

Date/Time Settings

Check whether the validity period for the CA certificate has expired. If it has expired, log on to the Remote UI in

System Manager Mode and install a CA certificate.

Verifying Key Pairs and Digital Certificates

Using CA-issued Key Pairs and Digital Certificates

Cannot use Cloud printing. (Server communication error.)

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Cloud Print is unavailable due to an error.

Check whether the machine is correctly connected to a wireless LAN or wired LAN.

Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only)

Connecting via Wired LAN

A port that is used for Cloud Print may be blocked by a firewall or other protection. Check whether the 5222 port is

available with your computer.

If a proxy server is used on the network, check whether the proxy settings on the machine and the server are correct.

For details, contact your Network Administrator.

Setting a Proxy

Cannot use Cloud printing. Check settings from Remote UI.

Cloud Print is unavailable due to an error.

Check whether you are using a valid Google account.

Check whether the machine is properly registered to Google Cloud Print from Remote UI.

Registering the Machine with Google Cloud Print

Cleaning failed.

Paper jammed during cleaning.

Remove the jammed paper, set paper correctly, and perform cleaning again.

Clearing Jams

Feeder

Fixing Unit

The amount of toner required for cleaning the fixing unit is insufficient.

Cleaning requires toner. Replace the toner cartridge, and perform the cleaning again.

Replacing Toner Cartridges

Color copying is restricted. Do you want to log in?

Color copying is disabled in the Department ID Management.

Select <Yes> and log on with a Department ID for which color copying is not disabled. For the Department ID and PIN,

contact your Administrator.

Setting the Department ID Management

Color printing is restricted. Do you want to log in?

Color printing is disabled in the Department ID Management.

Select <Yes> and log on with a Department ID for which color printing is not disabled. For the Department ID and PIN,

contact your Administrator.

Setting the Department ID Management

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Connection failed. Check the PSK settings.

The network key (PSK) of a wireless router to be connected is not set to the machine correctly.

Check the network key (PSK) of the wireless router, and set it to the machine again.

Checking the SSID and Network Key

Setting Up Connection by Selecting a Wireless Router

Setting Up Connection by Specifying Detailed Settings

If the problem persists even after checking the network key, check whether the machine is properly installed and ready

to connect to the network.

Installation/Settings Problems

Copying is restricted. Do you want to log in?

Copying is disabled in the Department ID Management.

Select <Yes> and log on with a Department ID for which copying is not disabled. For the Department ID and PIN,

contact your Administrator.

Setting the Department ID Management

Correction failed.

Appropriate paper that is required for correction is not loaded in a paper drawer.

Load plain or recycled A4 or Letter size paper into the paper drawer.

Full Adjust

Adjust Copy Image

An adjustment image that is required for correction is not placed on the platen glass correctly.

Place the adjustment image on the platen glass with the print side face down and the black stripe toward the back side

of the machine.

Full Adjust

Adjust Copy Image

Paper jammed during correction.

Remove the jammed paper, and perform correction again.

Clearing Jams

The amount of toner required for correction is insufficient.

Corrections require toner. Replace the toner cartridge, and perform correction again.

Replacing Toner Cartridges

The transfer belt inside the machine is dirty.

Perform automatic cleaning of the transfer belt.

Transfer Belt

Could not connect using the wireless LAN. Turn the main power OFF and ON, then configure the settings

again.

A connection failed due to an error while setting wireless LAN connection.

Restart the machine and set again.

If the problem persists even after restarting the machine, check whether the machine is properly installed and ready to

㻡㻡㻡㻌㻛㻌㻢㻣㻢

connect to the network.

Installation/Settings Problems

If the problem persists even after checking the wireless LAN connection, check the security settings of the wireless

router.

Could not connect using WPS. Wait a moment, then configure the settings again.

When automatic setting with WPS was attempted, the connection failed due to an error.

Wait for a while, and set again. If the problem persists, check whether the wireless router supports WPS.

If WPS is supported:

Check whether the machine is properly installed and ready to connect to the network.

Installation/Settings Problems

If WPS is not supported:

Set using another connecting method.

Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only)

End of cart. parts lifetime. Cart. replacement recommended.

A toner cartridge may be set that cannot guarantee print quality because it has reached the end of its lifetime or

for other reasons.

Replacement of the toner cartridge is recommended. You can continue printing, but the print quality may deteriorate.

How to Replace Toner Cartridges

End of Toner Cart. Lifetime

The toner cartridge has reached the end of its lifetime.

Select one of the settings on the display.

NOTE

To display the replacement method, select <Display Recovery Steps> on the screen.

If you select <Continue Printing (Quality Not Guaranteed)>, you can continue printing, but the machine may

malfunction.

If the yellow, magenta, or cyan toner cartridge has reached the end of its lifetime and you select <Only

Continue Black & White Printing>, you can continue black and white printing only.

Faxing is restricted. Do you want to log in?

Faxing is disabled in the Department ID Management.

Select <Yes> and log on with a Department ID for which faxing is not disabled. For the Department ID and PIN,

contact your Administrator.

Setting the Department ID Management

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No Paper

Paper is not loaded in the paper drawer or the manual feed slot.

Load the paper.

Loading Paper

Paper on which reports or lists can be printed is not loaded.

Reports or lists can be printed on A4 or Letter size paper. Load A4 or Letter size paper and set its size. Also, set the

paper type to <Plain 1>, <Plain 2>, <Plain 3>, <Recycled>, <Color>, or <Thin> depending on the loaded paper.

Loading Paper

Specifying Paper Size and Type

Paper on which received documents can be printed is not loaded.

Received documents can be printed on A4 or Letter size paper. Load A4 or Letter size paper and set its size. Also, set

the paper type to <Plain 1>, <Plain 2>, <Plain 3>, <Recycled>, <Color>, or <Thin> depending on the loaded paper.

Loading Paper

Specifying Paper Size and Type

NOTE:

If you print received documents on paper other than A4 or LTR size, some portions of the image may be missing or

the image may be divided and printed onto several sheets.

No response from the host.

The machine is not connected to a network correctly.

Check the machine and network settings, and connect again.

Connecting to a Network

Open System authentication failed. Check the WEP settings.

The authentication method of the machine is set to <Open System>, but that of a wireless router is set to

"Shared Key."

Connect again by manually changing the WEP authentication method to <Shared Key>.

Setting Up Connection by Specifying Detailed Settings

The MAC address of the machine is rejected because the MAC address filter is set at a wireless router.

Set the wireless router to permit the MAC address of the machine and your computer. For more information about how

to set, see the instruction manuals for your networking devices or contact your manufacturer. To check the MAC

address of the machine, press <Network Settings> <Ethernet Driver Settings>.

Viewing the MAC Address

Paper jammed.

Paper jams.

Remove the jammed paper or document, and print again (Printing may resume automatically).

Clearing Jams

A document cannot be printed by using the manual feed slot because the paper drawer is not set correctly.

Set the paper drawer correctly, and push it in firmly. To resume printing, follow the procedure on the display, and then

press when the screen displays the message <Is all of the jammed paper removed?>.

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Paper Size & Settings Mismatch

The paper size setting on the operation panel does not match the loaded paper size.

Match the paper size setting specified in <Paper Settings> and the size of the paper that is actually loaded.

To use the loaded paper

Change the setting of <Paper Settings> to match the loaded paper size.

Specifying Paper Size and Type

NOTE:

If printing from a computer, check whether the paper size setting in the printer driver matches the loaded paper size.

To load paper without changing the settings

Load the paper with the size that is set to <Paper Settings>.

Loading Paper

Prepare the black toner cartridge.

Toner is running low.

Have a new toner cartridge ready.

About Replacement Toner Cartridges

NOTE

When copying or printing, you can continue printing.

If the machine is receiving a fax, or automatic report output is set, received faxes and reports will be stored in

the machine so that they do not appear faded after they are printed. To continue printing even if the toner is

running low, set <Continue Printing When Toner Is Low> to <On>.

Continue Printing When Toner Is Low

Prepare the cyan toner cartridge.

Toner is running low.

Have a new toner cartridge ready.

About Replacement Toner Cartridges

Prepare the magenta toner cartridge.

Toner is running low.

Have a new toner cartridge ready.

About Replacement Toner Cartridges

Prepare the yellow toner cartridge.

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Toner is running low.

Have a new toner cartridge ready.

About Replacement Toner Cartridges

Printer Memory Full: Press Status Monitor

The memory became full of print data that could not be printed due to errors.

Cancel printing of the documents with errors or print the documents by selecting <Skip Error>.

Canceling Prints

Printing is restricted. Do you want to log in?

Printing is disabled in the Department ID Management.

Select <Yes> and log on with a Department ID for which printing is not disabled. For the Department ID and PIN,

contact your Administrator.

Setting the Department ID Management

Remote scanning is restricted.

Scanning that is operated by using a computer is disabled in the Department ID Management.

Log on to the Remote UI in System Manager Mode, display the edit screen of the corresponding Department ID, and

select the [Allow Scan Jobs with Unknown IDs] check box.

Blocking Jobs When Department ID Is Unknown

Remove tabs/pieces of tape from the toner cartridge.

The sealing tape on the toner cartridges is still attached.

Remove the sealing tape.

Preparing Toner Cartridges

How to Replace Toner Cartridges

Scanning is restricted. Do you want to log in?

Scanning is disabled in the Department ID Management.

Select <Yes> and log on with a Department ID for which scanning is not disabled. For the Department ID and PIN,

contact your Administrator.

Setting the Department ID Management

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Shared Key authentication failed. Check the WEP settings.

The network key (the WEP key) of a wireless router to be connected is not set to the machine correctly.

Check the network key (the WEP key) of the wireless router, and set it to the machine again.

Checking the SSID and Network Key

Setting Up Connection by Specifying Detailed Settings

Connect again by selecting a wireless router or by manually changing the WEP authentication method to <Open

System>.

Setting Up Connection by Selecting a Wireless Router

Setting Up Connection by Specifying Detailed Settings

The authentication method of the machine is set to <Shared Key>, but that of the wireless router is set to

"Open System."

Change the WEP authentication method to "Shared Key" at the wireless router, and connect again. For more

information about how to change, see the instruction manuals for your networking devices or contact your

manufacturer.

Specifying and registering new destinations is restricted.

Only destinations that are registered in the Address Book can be specified to send a fax or e-mail.

To enter a new destination with the operation panel, or add or edit it in the Address Book, you need to set <Restrict

New Destinations> to <Off>. For more information, contact your Administrator.

Limiting Available Destinations

The black toner cartridge has reached the end of its lifetime

The toner cartridge has reached the end of its lifetime.

Replacement of the toner cartridge is recommended.

How to Replace Toner Cartridges

The computer is restricted.

Scanning that is operated on the operation panel is disabled in the Department ID Management.

Log on to the Remote UI in System Manager Mode, display the edit screen of the corresponding Department ID, and

select the [Allow Scan Jobs with Unknown IDs] check box.

Blocking Jobs When Department ID Is Unknown

The cyan toner cartridge has reached the end of its lifetime

The toner cartridge has reached the end of its lifetime.

Replacement of the toner cartridge is recommended.

How to Replace Toner Cartridges

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The image cannot be recognized.

The image you selected could not be previewed when you were selecting files to print in a USB memory device.

Images with the "?" icon cannot be previewed. JPEG or TIFF images can be previewed, but some of the images may

not be able to be displayed.

Printing from USB Memory (USB Print)

The magenta toner cartridge has reached the end of its lifetime

The toner cartridge has reached the end of its lifetime.

Replacement of the toner cartridge is recommended.

How to Replace Toner Cartridges

The memory is full.

A fax could not be sent or received, or a document could not be scanned due to insufficient memory space.

If a sending or printing job is queued, wait until the job is completed.

If a received document is stored to memory, print or delete it.

Storing Received Faxes into Memory (Memory Reception)

If sending a document with many pages, divide it into multiple sections.

If sending a fax, reduce the resolution to scan the document.

Adjusting Resolution

If scanning, change the file format to reduce its file size.

Selecting a File Format

A scanned document could not be stored to a USB memory device due to insufficient memory space.

Delete unnecessary data to free space in the USB memory device, or connect a different USB memory device.

Scanning Documents Directly to USB Memory

The memory is full. Enter the original type settings again.

A document could not be scanned because memory became full during copying.

Set <Original Type> to <Original Type: Text/Photo/Map (Speed)>, and copy.

Selecting Document Type

The memory is full. Process secure print jobs.

Memory became full of secured documents that were not printed.

Print the secured documents that are stored in memory.

Printing via Secure Print

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The memory is full. Scanning will be canceled. Do you want to print?

A document could not be scanned due to insufficient memory space.

Select whether to print up to the scanned pages or to cancel the scanning. If you cancel, divide the document into

multiple sections and scan them, or change the scanning settings.

The memory media is restricted.

The function that prints files in a USB memory device is disabled.

Set <Memory Media Print On/Off> to <On>.

Restricting the USB Print Function

The number of entered characters is incorrect or invalid characters are used.

The network key (the WPA/WPA2-PSK or WEP key) of a wireless router is not entered correctly.

Check the network key (the WPA/WPA2-PSK or WEP key) of the wireless router, and set it to the machine again. For

more information about how to check the network key, see the instruction manuals for your networking devices or

contact your manufacturer.

Checking the SSID and Network Key

Setting Up Connection by Selecting a Wireless Router

Setting Up Connection by Specifying Detailed Settings

The USB memory is restricted.

The function that stores a scanned document to a USB memory device is disabled.

Set <Store to USB Memory> to <On>.

Restricting the Scan to USB Function

The WEP key is not set correctly. Check the WEP settings.

The network key (the WEP key) of a wireless router to be connected is not set to the machine correctly.

Check the network key (the WEP key) of the wireless router, and set it to the machine again.

Checking the SSID and Network Key

Setting Up Connection by Selecting a Wireless Router

Setting Up Connection by Specifying Detailed Settings

The authentication method of the machine is set to <Shared Key>, but that of the wireless router is set to

"Open System."

Connect again by selecting a wireless router or by manually changing the WEP authentication method to <Open

System>.

Setting Up Connection by Selecting a Wireless Router

Setting Up Connection by Specifying Detailed Settings

Change the WEP authentication method to "Shared Key" at the wireless router, and connect again. For more

information about how to change, see the instruction manuals for your networking devices or contact your

manufacturer.

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The yellow toner cartridge has reached the end of its lifetime

The toner cartridge has reached the end of its lifetime.

Replacement of the toner cartridge is recommended.

How to Replace Toner Cartridges

Toner Cartridge Error Re-insert or replace the toner cartridge.

The toner cartridge is not set in the cartridge tray correctly, or the toner cartridge may be faulty.

Set the toner cartridge of the color displayed again. If the message still appears, the toner cartridge may be faulty.

Contact your local authorized Canon dealer or the Canon help line.

How to Replace Toner Cartridges

Use Remote UI to set the information necessary for authentication.

The IEEE 802.1X settings are incorrect.

Check whether [Login Name] is set correctly.

Check whether the [Use TLS], [Use TTLS], or [Use PEAP] check box is selected.

If using TLS, check whether a key pair is registered.

If using TTLS or PEAP, check whether a user name and password are set correctly.

Configuring IEEE 802.1X Authentication

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0ALJ-0CE

When an Error Code Appears

If printing is not successful or you cannot send or receive a fax or scanned document, or another error occurs, that error appears on a

report or a message on the <Status Monitor> screen as a three-digit number (error code). Check the following to find out causes and

solutions for each error code. For how to print an error report and information in the report, see Printing Reports and Lists.

＃001

A document jams in the feeder.

Remove the jammed document.

Document Jams in the Feeder (MF8580Cdw / MF8550Cdn / MF8540Cdn)

Document Jams in the Feeder (MF8280Cw / MF8230Cn)

＃003

A fax could not be sent or received due to its large data size.

When sending a fax: Reduce the resolution, and scan the document.

Adjusting Resolution

When receiving a fax: Ask the sender to divide the document into multiple sections or reduce the resolution before

sending.

＃005

A fax could not be sent because the recipient's machine did not respond within 35 seconds.

When the recipient's machine is turned OFF or the line is busy, a fax may not be sent. Ask the recipient to check the

machine status. When sending the fax overseas, insert pauses in the fax number.

Sending Faxes

＃012

A fax could not be sent because the recipient's machine ran out of paper.

Ask the recipient to reload the paper.

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＃018

A fax could not be sent since the recipient's machine did not respond because the line was busy or for other

reasons.

When the recipient's machine is turned OFF or the line is busy, a fax may not be sent. Ask the recipient to check the

machine status. When sending the fax overseas, insert pauses in the fax number.

Sending Faxes

＃022

Sending of a fax from a computer is disabled.

To send a fax from a computer, you need to set <Allow Fax Driver TX> to <On>. For more information, contact your

Administrator.

Prohibiting PC Faxing (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

A fax could not be forwarded because the specified destination was deleted from the Address Book.

forward it again.

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Printing/Resending/Deleting Documents that Failed to be Forwarded

＃037

Memory is full.

If a sending or printing job is queued, wait until the job is completed.

If a received document is stored to memory, print or delete it.

Storing Received Faxes into Memory (Memory Reception)

If sending a document with many pages, divide it into multiple sections.

If sending a fax, reduce the resolution to scan the document.

Adjusting Resolution

＃099

Printing, sending, or receiving was canceled.

When you cancel an operation, this error code is displayed, but this is not abnormal. Print, send, or receive documents

again as necessary.

＃401

A scanned document could not be stored to a USB memory device due to insufficient memory space.

Delete unnecessary data to free space in the USB memory device or connect a different USB memory device.

Scanning Documents Directly to USB Memory

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＃406

A scanned document could not be stored to a USB memory device due to an error.

Remove the USB memory device, and insert it again.

Scanning Documents Directly to USB Memory

Reduce the number of documents to scan.

＃701

Authentication failed because an incorrect Department ID or PIN was entered when the Department ID

Management was activated.

Enter the correct Department ID and PIN.

Continuing operating without entering a Department ID was attempted even though unknown-ID jobs

(functions that permit operations without a Department ID and PIN) were disabled in the Department ID

Management.

Enable unknown-ID jobs in System Manager Mode in Remote UI.

Blocking Jobs When Department ID Is Unknown

＃703

Data could not be written because the memory space that was allocated for images was full when sending an e-

mail or storing to a shared folder.

If another sending document is queued, wait for a while until it is completed, and send again.

Divide the document into multiple sections before sending.

Delete the documents that are stored in memory.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

＃752

An e-mail could not be sent because an incorrect SMTP server name was set.

Check the SMTP server name, and correct the setting.

Configuring Basic E-mail Settings

Configuring Advanced E-mail Settings

An e-mail could not be sent because an incorrect domain name was set.

Check the domain name, and correct the setting.

Configuring DNS

An e-mail could not be sent because the machine was not connected to a network correctly.

Check whether the machine is properly installed and correctly connected to the network.

Installation/Settings Problems

＃753

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Scanned data could not be e-mailed or stored to the shared folder because the LAN cable is disconnected.

Check whether the LAN cable is connected correctly.

Connecting to a Wired LAN

＃755

Scanned data could not be e-mailed or stored to the shared folder because TCP/IP was not working correctly.

Check <TCP/IP Settings>, and set correctly.

Network Settings

An IP address is not set.

Set the IP address correctly.

Setting IP Addresses

The machine cannot communicate with devices on a network immediately after the machine starts up because

the waiting time for the start of the communication is set.

The machine cannot start communicating immediately after it is turned ON. Wait until the set time for <Waiting Time

for Connection at Startup> passes after turning ON the machine, and send again.

Setting a Wait Time for Connecting to a Network

＃801

When communicating with an SMTP server to send an e-mail, a timeout error occurred from the server.

Check whether SMTP is running on the network correctly.

Check whether the machine is properly installed and correctly connected to the network.

Installation/Settings Problems

When communicating with the SMTP server, an error returned from the server.

Check whether the SMTP server is set correctly.

A destination is not set correctly.

Check whether the destination is set correctly.

When storing a scanned document into the shared folder, an error occurred from the folder.

Check whether the shared folder and the computer that has the shared folder are running correctly.

＃802

The SMTP server name is not set correctly.

Set the SMTP server name correctly.

Configuring Basic E-mail Settings

Configuring Advanced E-mail Settings

＃804

No access privileges to access the shared folder are granted.

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Check whether the user name and password that are registered to the destination are consistent with the user account

(user name and password) that is registered to the shared folder. For more information about shared folders, see Send

Setting Guide (included with the User Software CD-ROM). For more information about how to register destinations, see

Setting a Shared Folder as a Save Location or Registering Address Book from Remote UI (MF8580Cdw /

MF8550Cdn / MF8540Cdn / MF8280Cw Only).

＃806

When storing data to a shared folder, an incorrect user name or password was specified.

the Address Book.

Setting a Shared Folder as a Save Location

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

When sending an e-mail, an incorrect destination was specified.

Enter the correct e-mail address, and send the message again. If the destination that was registered in the Address

Book was used, check whether the e-mail address is correct.

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

＃810

When communicating with the POP server to send an e-mail, an error returned from the server.

Check whether the POP server is set correctly.

Check whether your mail server and network are running correctly. For more information, contact your Network

Administrator.

＃812

The password that is used for POP authentication is not set correctly.

Enter the password that is used for POP authentication correctly. If you are unsure of the POP password, check the

documents about the settings that are provided by your Internet service provider, or contact your Network

Administrator.

＃813

The logon name that is used for POP authentication is not set correctly.

Enter the logon name that is used for POP authentication correctly.

＃822

An image file in a USB memory device could not be printed because the format of the image file is not

supported.

Store the image in a supported file format, so that you may be able to print it.

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Printing from USB Memory (USB Print)

＃839

A user name and password that are used for SMTP authentication are not set correctly.

Set the user name and password correctly.

Configuring Basic E-mail Settings

Configuring Advanced E-mail Settings

＃841

When sending an e-mail, an encryption algorithm that is common to the mail server is not present.

Clear the [Use SSL] check box for both SMTP and POP servers.

Configuring Advanced E-mail Settings

Add the common encryption algorithm to the mail server settings.

＃844

SSL encrypted communication to a POP server failed when sending an e-mail with POP before SMTP.

Check the SSL encrypted communication settings in the POP server.

Clear the [Use SSL] check box for the POP server. If the problem persists, clear the [Use POP before SMTP] check box,

and set the communication setting to a setting other than POP before SMTP.

Configuring Advanced E-mail Settings

When verifying an SSL server certificate to communicate to the POP server, a verification error occurred.

Check that the CA certificate that signed the SSL server certificate on the POP server side is registered to the machine

by using the Remote UI.

Verifying Key Pairs and Digital Certificates

Check that the SSL server certificate on the POP server side is valid.

Check that the SSL server certificate is not a self-signed certificate.

＃846

An e-mail could not be sent due to a POP authentication failure.

Check the setting, and try again.

Configuring Advanced E-mail Settings

＃852

The machine turns OFF for some reason.

Check whether the power plug is inserted into an outlet firmly.

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＃853

A document could not be printed because its data size exceeded the machine's upper processing capability.

The machine may not be able to print documents with many pages. Reduce the number of pages per printing, or print

when no print job is queued or no document is being printed. If you are still unable to print, check the document data

for any defects.

Printing was canceled from the computer.

If you cancel an operation when the print data is being sent to the machine from a computer, this error code is

displayed, but this is not abnormal. Print again as necessary.

A secured document that was left unprinted was deleted.

If the secured document is not printed within a specific period of time (30 minutes by default), it is deleted from

memory. Send the secured document again, and print it within the period.

Printing via Secure Print

Printing using Secure Print was attempted when Secure Print was restricted.

When <Secure Print Settings> is set to <Off>, you cannot use Secure Print. Set the setting to <On> and print again.

Printing via Secure Print

Print without using Secure Print.

Printing a Document

＃861

A document could not be printed because a printer driver that was not intended for this machine was used.

Print again by using the printer driver for this machine.

Printing a Document

A document could not be printed due to a defect in its data.

Check the document data for any defects.

＃863

An error occurred when printing from a computer.

Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. After the restart is complete, try printing

again.

＃995

A document waiting to be sent was canceled.

Send the document again as necessary.

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0ALJ-0CF

Common Problems

If you encounter problems when using the machine, check the items in this section before contacting us. If the problems persist, contact

your local authorized Canon dealer or the Canon help line.

Is the machine turned ON? Is the power cord connected?

If the machine is turned ON but does not respond, turn it OFF, check whether the power cord is connected correctly, and turn it

back ON.

Connecting the Power Cord

Are the phone cord, LAN cable and USB cable connected correctly?

Check whether these cables are connected correctly. Use care not to mistake the phone cord's port for the other cables' ports.

Connecting the Telephone Line

Parts and Their Functions

Is sleep mode activated?

If you leave the machine unattended for a specific period of time, it enters sleep mode for power conservation, not allowing you

to operate it.

To cancel sleep mode, press .

Is any message displayed on the display?

If a problem occurs, a message is displayed.

When an Error Message Appears

If a problem persists even after checking

Click the link that corresponds to the problem.

Installation/Settings Problems

Copying Problems

Printing Problems

Faxing/Telephone Problems (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Check the Following

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Installation/Settings Problems

See Common Problems also.

NOTE

Icons in the description

Problem with the wireless LAN connection

Problem with the wired LAN connection

Problem with the USB connection

The machine cannot be connected to a computer via a wireless LAN, a wired LAN and a USB cable at the same time.

All three connection types cannot be used at the same time. The following can be used at the same time: a USB cable and a

wired LAN, or a USB cable and a wireless LAN.

Remote UI is not displayed.

Are <Use HTTP> and <Remote UI On/Off> set to <On>?

Disabling HTTP Communication

Disabling Remote UI

If the machine is connected to a wired LAN, check that the cable is connected firmly and the IP address is set correctly, and

then start the Remote UI again.

Connecting via Wired LAN

Viewing Network Settings

If the machine is connected to a wireless LAN, check that the settings are specified correctly, and then start the Remote UI

again.

Connecting via Wireless LAN (MF8580Cdw / MF8280Cw Only)

A connection to a network cannot be established.

The IP address may not be set correctly. Set the IP address again.

Setting IP Addresses

When you connect the machine to a computer via wireless LAN, check whether the machine is properly installed and ready to

connect to the network.

When the machine cannot connect to the wireless LAN

You are unsure of the set IP address.

Viewing Network Settings

The connection method cannot be switched between a wired LAN and a wireless LAN.

Did you select a wired LAN or a wireless LAN on the operation panel on the machine as well? This selection is required to have

the machine switch to your selection.

Selecting Wired LAN or Wireless LAN (MF8580Cdw / MF8280Cw Only)

A fax cannot be sent or received on an optical fiber line.

The machine is compliant with use on analog lines. When using an optical fiber line or IP phone line, the machine may not work

correctly depending on the connection environment or connected devices. In such a case, contact the provider of the optical fiber

line or IP phone.

You are unsure of the SSID or the network key of the wireless router to be connected. The SSID is not displayed on the

screen.

Check whether the SSID can be found on the wireless router or package box.

Check the SSID or the network key of the wireless router by using Canon MF/LBP Wireless Setup Assistant.

Checking the SSID and Network Key

The SSID of the wireless router to be connected is not displayed in the access point list.

Check whether the SSID is correct.

Checking the SSID and Network Key

If the SSID of the wireless router is hidden (using a stealth mode ), set the SSID to be visible on the wireless router.

A mode that disables the SSID auto-detection of other devices.

Check whether the machine is properly installed and ready to connect to the network.

When the machine cannot connect to the wireless LAN

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The machine dials up to an unintended connection destination (if a dialup router is connected to a network).

If a dialup router does not need to pass broadcast packets, set the dialup router so that the broadcast packets will not pass. If

the dialup router needs to pass broadcast packets, check whether the settings are correct.

If a DNS server is located in an external network, set the IP address to be connected, not the host name, even if connecting to

the devices that are on the network that is connected to the machine.

If a DNS server is located on a network that is connected to the machine and the information about the devices that are

connected to an external network is registered to the DNS server, check whether the settings are correct.

When the machine cannot connect to the wireless LAN

Check the status of your computer.

Have the settings of the computer and the wireless router been completed?

Are the cables of the wireless router (including the power cord and LAN cable) correctly plugged in?

Is the wireless router turned on?

If the problem persists even after checking the above:

Turn off the devices, and then turn them on again.

Wait for a while, and try again to connect to the network.

Check whether the machine is turned ON.

If the machine is turned ON, turn it OFF, and then turn it back ON.

Check the installation site of the machine and the wireless router.

Is the machine too far from the wireless router?

Are there any obstacles such as walls between the machine and the wireless router?

Are there any appliances such as microwave ovens or digital cordless phones that emit radio waves near the

machine?

Perform one of the following settings again.

Setting Up Connection Using WPS Push Button Mode

Setting Up Connection Using WPS PIN Code Mode

Setting Up Connection by Selecting a Wireless Router

Setting Up Connection by Specifying Detailed Settings

NOTE

When you need to manually set up the connection

If the wireless router is set as described below, manually enter all the required information for the wireless LAN connection

(Setting Up Connection by Specifying Detailed Settings).

ANY connection refusal is activated.

The WEP key that was automatically generated (hexadecimal) is selected.

A function in which the wireless router refuses the connection if the SSID on the device to be connected is set to "ANY" or is blank.

When you need to change the settings of the wireless router

If the wireless router is set as described below, change the settings of the router.

The MAC address packet filtering is set.

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When only IEEE 802.11n is used for the wireless communication, WEP is selected or the WPA/WPA2 encryption method is set

to TKIP.

The stealth mode is activated.

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Copying Problems

See Common Problems also.

Printing results are not satisfactory. Paper creases or curls.

When You Cannot Print Properly

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Printing Problems

See Common Problems also.

Printing results are not satisfactory. Paper creases or curls.

When You Cannot Print Properly

You cannot print.

Is a printer driver installed to your computer correctly?

MF Driver Installation Guide

Printing seems to be slow.

Print or delete data in memory.

Printing Documents in Memory

Checking/Deleting Documents in Memory

Disabling Secure Print is recommended if you are not using it.

Changing the Valid Time Period for Secured Documents

When the free space in memory is running low, the processing speed of the machine becomes slow, just as a computer does. There is nothing

abnormal.

You cannot print with Google Cloud Print.

Using Google Cloud Print

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Faxing/Telephone Problems (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

See Common Problems also.

A fax cannot be sent.

Is an external phone line busy? Wait until the line becomes free.

Has an error occurred? Print and check a Communication Management Report.

Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Is a telephone line set correctly?

Connecting the Telephone Line

When sending the fax overseas, insert pauses in the fax number.

Sending Faxes

A fax cannot be sent with a destination in the history specified.

Did you turn OFF the machine? If so, the stored history was deleted.

Did you set <Restrict New Destinations> to <On>? If so, the history before you set was deleted.

Did you set <Restrict Resending from Log> to <On>? If so, the destinations in the history cannot be specified.

A fax cannot be sent on an optical fiber line.

The machine is compliant with use on analog lines. When using an optical fiber line or IP phone line, the machine may not work

correctly depending on the connection environment or connected devices. In such a case, contact the provider of the optical fiber

line or IP phone.

The results of a sent fax are not satisfactory.

Clean the platen glass or feeder. If cleaning does not improve the results, the recipient's fax machine may be a cause.

Platen Glass

Feeder

The results of received fax are not satisfactory. Paper creases or curls.

When You Cannot Print Properly

Telephone and fax cannot be switched automatically.

Check that the receive mode is set to <Fax/Tel Auto Switch>, <Answering Machine>, or <Net Switch>.

Selecting the Receive Mode

Free space in memory may be running low. Print or delete data in memory.

Checking/Deleting Documents in Memory

Printing Documents in Memory

A fax cannot be received automatically.

Check that the receive mode is set to <Fax/Tel Auto Switch>, <Auto>, <Answering Machine>, or <Net Switch>.

Selecting the Receive Mode

Free space in memory may be running low. Print or delete data in memory.

Checking/Deleting Documents in Memory

Printing Documents in Memory

A fax cannot be received on an optical fiber line.

The machine is compliant with use on analog lines. When using an optical fiber line or IP phone line, the machine may not work

correctly depending on the connection environment or connected devices. In such a case, contact the provider of the optical fiber

line or IP phone.

Sending Problems

Receiving Problems

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When You Cannot Print Properly

If printing results are not satisfactory, or paper creases or curls, try the following solutions. If the problems persist, contact your local

authorized Canon dealer or the Canon help line.

Smudge Marks Appear on the

Bottom Edge of Printouts

Streaks Appear on Printouts White Streaks Appear

Toner Smudges and Splatters

Appear

Printouts Are Faded A Portion of the Page Is Not

Printed

Print Density Is Uneven Printouts Are Grayish Paper Creases

Paper Curls Printouts Are Skewed Paper Is Not Fed/Two or More

Sheets Are Fed Together

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Printing Results Are Not Satisfactory

Dirt inside the machine may affect printing results. Perform care and cleaning to the machine first.

Cleaning the Machine

Smudge Marks Appear on the Bottom Edge of Printouts

Do you print data without margins?

This symptom occurs if a margin is set to none in the printer driver. A margin of 5 mm or less around the edge of

paper or 10 mm or less around the edge of envelopes is not printable with the machine. Make sure to have margins

around the document to print.

[Finishing] tab [Advanced Settings] [Expand Print Region and Print] [Off]

Streaks Appear on Printouts

Are you using appropriate paper?

Check usable paper, and replace with appropriate paper.

Paper

Loading Paper

White Streaks Appear

Is toner running low?

Check how much toner is left, and replace the toner cartridges as necessary.

Replacing Toner Cartridges

Toner Smudges and Splatters Appear

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Are you using appropriate paper?

Check usable paper, and replace with appropriate paper.

Paper

Loading Paper

Is toner running low?

Check how much toner is left, and replace the toner cartridges as necessary.

Replacing Toner Cartridges

Printouts Are Faded

Is toner running low?

Check how much toner is left, and replace the toner cartridges as necessary.

Replacing Toner Cartridges

Are you using appropriate paper?

Check usable paper, and replace with appropriate paper. Also, specify the paper size and type settings properly.

Paper

Loading Paper

Specifying Paper Size and Type

Are the printouts faded when you print on envelopes?

Selecting <Envelope 2> for <Envelope Switch> may solve the problem.

Special Processing

A Portion of the Page Is Not Printed

Do you print data without margins?

This symptom occurs if a margin is set to none in the printer driver. A margin of 5 mm or less around the edge of

paper or 10 mm or less around the edge of envelopes is not printable with the machine. Make sure to have margins

around the document to print.

[Finishing] tab [Advanced Settings] [Expand Print Region and Print] [Off]

Print Density Is Uneven

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Is toner running low?

Check how much toner is left, and replace the toner cartridges as necessary.

Replacing Toner Cartridges

Printouts Are Grayish

Is toner running low?

Check how much toner is left, and replace the toner cartridges as necessary.

Replacing Toner Cartridges

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Paper Creases or Curls

Paper Creases

Is paper loaded correctly?

If paper is not loaded below the load limit line or is loaded obliquely, it may crease.

Loading Paper

Are you using paper that has absorbed moisture?

Replace with appropriate paper.

Loading Paper

Are you using appropriate paper?

Check usable paper, and replace with appropriate paper.

Paper

Paper Curls

Are you using appropriate paper?

Check usable paper, and replace with appropriate paper. Also, specify the paper size and type settings properly.

Paper

Loading Paper

Specifying Paper Size and Type

If the use of the appropriate paper does not solve the problem, set <Special Mode P> to <On>.

Special Processing

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Paper Is Fed Incorrectly

Printouts Are Skewed

Do the paper guides align with the edges of the paper?

If the paper guides are too loose or too tight, the printouts are skewed.

Loading Paper

Is the paper source the manual feed slot?

Load the paper into the paper drawer.

Loading Paper in the Paper Drawer

Are you printing on curled envelopes?

Uncurl the envelopes, and print again.

Loading Envelopes

If the envelopes are not fed properly even after you have uncurled them, selecting <Envelope 2> for <Envelope

Switch> may solve the problem.

Special Processing

Paper Is Not Fed/Two or More Sheets Are Fed Together

Is paper loaded correctly?

Fan the paper stack thoroughly so that paper is not stuck together.

Check whether paper is loaded correctly.

Loading Paper

Check whether the number of sheets of paper loaded is appropriate and whether the appropriate paper is used.

Paper

Loading Paper

Check whether mixed sizes and types of paper are loaded together.

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When a Problem Cannot Be Solved

If you cannot solve a problem by referring to the information in this chapter, contact your local authorized Canon dealer or the Canon

help line.

IMPORTANT

Do not disassemble or repair the machine yourself

If you disassemble or repair the machine yourself, it may not be covered by warranty.

When Contacting Canon

When contacting us, have the following information ready:

Product name (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw / MF8230Cn)

Dealer where you purchased the machine

Details about your problem (such as what you did and what happened as a result)

Serial number (eight alphanumeric characters long, found on the label on the back side of the machine)

MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn

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Maintenance

This chapter describes upkeep of the machine, including how to clean the machine and initialize settings.

Basic Cleaning Cleaning the Machine

The machine becomes dirty Exterior

Smudge marks appear on originals or printouts Platen Glass Feeder

Streaks appear on printouts Fixing Unit

Print quality deteriorates Transfer Belt

Replacing Toner Cartridges

If you want to check the remaining toner level Replacing Toner Cartridges

How to replace toner cartridges How to Replace Toner Cartridges

Relocating the Machine

Relocating the machine for maintenance or an office move Relocating the Machine

Managing Print Quality Maintaining and Improving Print Quality

Shades of colors on printouts are different from originals Correcting the Gradation Adjusting Values for Text Color

Reproducibility in Color Documents

Color mismatch occurs Correcting "Print Color Mismatch" Adjusting Values for Text Color Reproducibility in Color

Documents

Printing Reports and Lists

Print out reports describing transmission results, or a list of Address Book information Printing Reports and

Lists

Checking the Total Pages Printed by the Machine

If you want to check the total page number of printouts Viewing the Counter Value

Initializing Settings

If you want to restore the settings Initializing Settings

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Cleaning the Machine

Regularly clean the machine to prevent deterioration in printing quality and to ensure that you use it safely and easily. Carefully read the

safety instructions before you start cleaning. Maintenance and Inspections

Where to Clean

Exterior of the machine and ventilation slots

Exterior

Rollers inside the feeder

Feeder

Internal fixing unit and transfer belt

Fixing Unit

Transfer Belt

Platen glass and the underside of the feeder

Platen Glass

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Exterior

Regularly wipe the exterior of the machine, especially around the ventilation slots, to keep the machine in good condition.

Turn OFF the machine, and unplug the power cord from the AC power outlet.

When you turn OFF the machine, data that is waiting to be printed is deleted. Fax documents that were received by using the

Memory Reception function, faxes that are waiting to be sent, and reports that are automatically printed after sending and

receiving faxes are not deleted.

Clean the exterior of the machine and the ventilation slots.

Use a soft, well-wrung-out cloth dampened with water or a mild detergent diluted with water.

To locate the ventilation slots, see Front Side and Back Side.

Wait for the exterior of machine to dry completely.

Reconnect the power cord and turn ON the machine.

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Platen Glass

Regularly wipe off the dust from the platen glass and the underside of the feeder to prevent smudges to be printed on documents or

printouts.

Turn OFF the machine, and unplug the power cord from the AC power outlet.

When you turn OFF the machine, data that is waiting to be printed is deleted. Fax documents that were received by using the

Memory Reception function, faxes that are waiting to be sent, and reports that are automatically printed after sending and

receiving faxes are not deleted.

Open the feeder.

Clean the platen glass and the underside of the feeder.

Clean the areas with a cloth dampened with water. Then, wipe the area with a soft, dry cloth.

In addition to the platen glass and underside of the feeder, make sure to clean and wipe the white strip of plate ( ) and the

transparent plastic area ( ) too.

Wait for the cleaned area to dry completely.

Gently close the feeder.

Reconnect the power cord and turn ON the machine.

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Feeder

Dust and graphite powder may adhere to the roller inside the feeder and cause smudges to appear on printouts. To clean the feeder,

perform the following procedure. To clean the feeder, you need ten sheets of plain A4 or Letter size paper. Set them in the feeder before

performing the following procedure. Placing Documents

Press .

Use / to select <Adjustment/Maintenance>, and press .

Select <Clean Feeder>, and press .

Press .

Cleaning starts. When the <Finished.> message is displayed approximately 1 minute later, press to return to the main

screen.

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Fixing Unit

Dirt may adhere to the fixing units inside the machine and cause black streaks to appear on printouts. To clean the fixing unit, perform

the following procedure. Note that you cannot clean the fixing unit when the machine has documents waiting to be printed. To clean the

fixing unit, you need plain A4 or Letter size paper. Set the paper in the paper drawer or manual feed slot ( Loading Paper in the

Paper Drawer Loading Paper in the Manual Feed Slot) before performing the following procedure.

NOTE

Cleaning requires toner. Make sure that there is sufficient toner remaining beforehand.

Checking Toner Level

Press .

Use / to select <Adjustment/Maintenance>, and press .

Select <Clean Fixing Unit>, and press .

Press .

Cleaning starts. When the <Finished.> message is displayed approximately 1 minute later, press to return to the main

screen.

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Transfer Belt

Dirt may adhere to the transfer belt inside the machine and cause the print quality to deteriorate. To clean the transfer belt, perform the

following procedure. Note that you cannot clean the transfer belt when the machine has documents waiting to be printed.

Press .

Use / to select <Adjustment/Maintenance>, and press .

Select <Clean ITB>, and press .

Press .

Cleaning starts. When the <Finished.> message is displayed approximately 1 to 2 minutes later, press to return to the main

screen.

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Replacing Toner Cartridges

The machine will display a message when a toner cartridge is nearly empty. Note that the print quality becomes poor if you continue

printing without taking any action. You can check the remaining toner level on the display.

When a Message Appear

If Printouts are Poor in Quality

Checking Toner Level

When a Message Appear

The message that is displayed depends on the amount of remaining toner. Depending on which message is displayed, you will need to

make sure that you have a replacement toner cartridge ready or replace the toner cartridge. How to Replace Toner

Cartridges About Replacement Toner Cartridges

NOTE

Where "XXXX" appears in the descriptions below, the toner cartridge colors black, yellow, magenta, or cyan appear in the actual

messages.

This message notifies you that a toner cartridge needs to be replaced soon. Make sure that you have a replacement toner cartridge

ready. Replace the toner cartridge if you see this message before you start to print a large job.

NOTE:

When this message is displayed

When copying or printing, you can continue printing the document.

If the <Prepare the black toner cartridge.> message is displayed when the machine is receiving a fax or automatic report output

is set, received faxes and reports will be stored in the machine so that they do not appear faded after they are printed. To

continue printing even if the toner is running low, set <Continue Printing When Toner Is Low> to <On>. Continue Printing

When Toner Is Low

This message, which appears with the toner cartridge color(s), notifies you that a toner cartridge has reached the end of its lifetime.

It is recommended that you replace the cartridge with a new one. You can continue printing, but the print quality cannot be

guaranteed.

Displays the procedure for replacing a toner cartridge.

You can continue printing, but the machine may malfunction.

You can continue printing in black and white even if a yellow, magenta, or cyan cartridge has reached the end of its lifetime.

This message, which appears with the toner cartridge color(s), notifies you that the machine may not print in optimum quality. The

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reason may be that a toner cartridge that has reached the end of its lifetime is still inserted in the machine. It is recommended that

you replace this cartridge with a new one.

Pressing <Close> will return to the main screen.

IMPORTANT

You can continue printing when this message is displayed, but the print quality may deteriorate.

If Printouts are Poor in Quality

If your printouts begin to show any of the following features, one of your toner cartridges is nearly empty. Replace the nearly empty

toner cartridge even if no message is displayed.

How to Replace Toner Cartridges

White streaks appear Partially faded Uneven density

Toner smudges and splatters appear Blank space of originals becomes grayish in printouts

Checking Toner Level

You can check the level of remaining toner according to the following, whenever you want to. It is recommended that you check the

level before you start to print a large job.

(Status Monitor) <Device Status> <Remaining Toner> Check the toner level

Toner Level Messages

<OK>: There is no need to replace the toner cartridges.

<Low>: The toner is low. Make sure that you have a replacement toner cartridge ready.

<Nearly Out>: Replacing the toner cartridge with a new one is recommended.

LINKS

About Replacement Toner Cartridges

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How to Replace Toner Cartridges

Read the precautions in Maintenance and Inspections and Consumables before replacing the toner cartridges.

Open the front cover.

Pull out the cartridge tray.

MF8580Cdw / MF8550Cdn / MF8540Cdn MF8280Cw / MF8230Cn

Pull the toner cartridge straight up and out of the machine.

Remove the replacement toner cartridge from the protective bag.

Shake the toner cartridge 5 or 6 times as shown below to evenly distribute the toner inside the cartridge,

and then place it on a flat surface.

In this step, do not remove the drum protective cover ( ).

Pull the sealing tape straight out.

The full length of the sealing tape is approximately 50 cm.

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IMPORTANT:

When pulling out the sealing tape

If the sealing tape remains inside the toner cartridge, the quality of printouts, including faxes, may deteriorate. Also note that it

will not be possible to reprint a fax because the fax function automatically deletes data once it is printed.

Do not pull out the sealing tape at an angle or sideways. If the tape breaks, you may not be able to pull it out completely.

If the sealing tape becomes stuck when pulling it out, keep pulling until it is completely removed.

Remove the drum protective cover.

Install the toner cartridge.

Each toner cartridge color has its own slot in the toner cartridge tray, and this tray is indicated with a corresponding color label (

). Place the toner cartridge into the slot that corresponds to its color.

Make sure that the drum avoids contact with the frame of the toner cartridge tray because the bottom surface of the cartridge is

exposed.

Push the toner cartridge tray back in, and close the front cover.

Immediately after the front cover is closed, the quick adjustment ( Quick Adjust) starts. To perform adjustment for higher

quality, perform full adjustment ( Full Adjust).

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About Replacement Toner Cartridges

The average yields of the toner cartridges are shown in the table below. Purchase the toner cartridges at your local authorized Canon

dealer. For optimum print quality, using Canon genuine toner cartridges is recommended. To find a dealer near you, contact the Canon

help line. Follow the precautions when handling and storing toner cartridges ( Consumables).

The average yield is based on "ISO/IEC 19798" (the global standard related to "Method for the determination of toner cartridge yield for color printers and

multi-function devices that contain printer components" issued by ISO [International Organization for Standardization]) when printing A4 size paper with the

default print density setting.

MF8580Cdw / MF8550Cdn / MF8540Cdn

Canon Genuine Toner Cartridge Average yield of toner cartridge

Canon Cartridge 718 Black 3,400 sheets

Canon Cartridge 718 Yellow

Canon Cartridge 718 Magenta

Canon Cartridge 718 Cyan

Composite Y (Yellow), M (Magenta), and C (Cyan): 2,900 sheets

MF8280Cw / MF8230Cn

Canon Genuine Toner Cartridge Average yield of toner cartridge

Canon Cartridge 731 Black

Canon Cartridge 731 H Black

1,400 sheets

2,400 sheets

Canon Cartridge 731 Yellow

Canon Cartridge 731 Magenta

Canon Cartridge 731 Cyan

Composite Y (Yellow), M (Magenta), and C (Cyan): 1,500 sheets

NOTE

Use the table of average yields above as a guide for replacing toner cartridges. However, depending on the installation

environment or printing paper size or type, you may need to replace a toner cartridge before the end of the estimated

lifetime.

Specifying an auto shutdown time shorter than the default setting (4hours) may shorten the life of the toner cartridges.

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Relocating the Machine

The machine is heavy. Make sure to follow the procedures below when moving the machine to avoid injury, and also make sure to read

the safety precautions before you begin. Important Safety Instructions

Turn OFF the machine and computer.

When you turn OFF the machine, data that is waiting to be printed is deleted. Fax documents that were received by using the

Memory Reception function, faxes that are waiting to be sent, and reports that are automatically printed after sending and

receiving faxes are not deleted.

Disconnect the cables and cord from the machine in numerical order as in the illustration below.

Whether the cables with "*" are connected depends on your environment.

MF8580Cdw / MF8550Cdn / MF8540Cdn

Power plug

Power cord

USB cable

LAN cable

Telephone cable

External telephone cable

Handset cable

MF8280Cw / MF8230Cn

When transporting the machine across a long distance, remove the toner cartridges. How to Replace Toner

Cartridges

Pull out the paper drawer.

IMPORTANT:

Make sure to hold the paper drawer with both hands, and pull it out gently. Otherwise, you may damage the paper drawer by

dropping it, if it slides out too easily.

Close all the open covers, and move the machine to a new location.

The machine is heavy ( Machine Specifications). Make sure to move the machine with two or more people.

Hold the lift handles, and lift up the machine. If you are using the MF8580Cdw / MF8550Cdn / MF8540Cdn and you have

attached the optional drawer, leave the optional drawer on the floor and move it after moving the main unit of the machine.

MF8580Cdw / MF8550Cdn / MF8540Cdn

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MF8280Cw / MF8230Cn

Carefully place the machine at the new installation site.

For information about how to install the machine after relocating it, see Setting Up the Machine.

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Maintaining and Improving Print Quality

If the printing results are not satisfactory such as low image quality, poor reproducibility, or print color mismatch, try the adjustments

below.

Auto Adjust Gradation

If the density or brightness of colors in printouts and originals are different, perform <Auto Adjust Gradation> to improve color

reproducibility. There are three types of adjustments: <Full Adjust>, <Quick Adjust>, and <Adjust Copy Image>. Correcting the

Gradation

Correct Print Color Mismatch

If the colors in printouts become blurry, perform <Correct Print Color Mismatch>. This problem may be caused by a color mismatch.

Correcting "Print Color Mismatch"

Black Text Processing for Color

You can specify which cartridges to use to print black text in color printouts. Adjusting Values for Text Color Reproducibility in

Color Documents

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Correcting the Gradation

Gradation refers to the dark to light continuum of shades of a color. The more shades in the gradations of colors that are printed, the

more natural printouts seem. If color reproducibility becomes poor and the density and brightness of printouts differs markedly from the

originals, perform the appropriate auto adjustment. Before adjusting the gradation, check the remaining toner level. Gradation

adjustments require significant toner ( Checking Toner Level). There are three types of adjustments: Full Adjust,Quick Adjust,

and Adjust Copy Image.

Fewer shades in the gradations More shades in the gradations

NOTE

Adjustments may not be performed effectively if there is not sufficient toner.

This adjustment optimizes reproducibility for color printing. When the machine performs full adjustment, it obtains information to

optimize color reproducibility. The machine maintains this information until the next time you perform full adjustment. For making full

adjustment, an adjustment image will be printed twice and scanned twice. Note that you cannot perform this adjustment while

performing some functions, including, scanning, and printing.

NOTE

This adjustment is not available when <Only Continue Black & White Printing> is selected on the screen displaying the message

<End of Toner Cart. Lifetime>.

Press .

Use / to select <Adjustment/Maintenance>, and press .

Select <Auto Adjust Gradation> <Full Adjust>.

Check that the size and type of paper displayed on the screen is loaded in the machine, and press .

Confirm the procedure, and press .

Adjustment starts. In approximately 1 to 2 minutes, an adjustment image is printed.

Open the feeder after the screen displayed during printing disappears.

Full Adjust

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Place the adjustment image on the platen glass with the print side face down.

Place the adjustment image so that the black stripe is toward the back side of the machine.

Gently close the feeder.

Press (Color).

The adjustment image is scanned and adjustment starts. In approximately 30 seconds, the second adjustment image is printed.

Open the feeder, remove the first adjustment image, and then place the second adjustment image on the

platen glass with the print side face down.

Place the adjustment image so that the black stripe is toward the back side of the machine.

Gently close the feeder.

Press (Color).

The adjustment image is scanned and adjustment starts. In approximately 1 to 2 minutes, the adjustment is finished.

Press to close the menu screen.

Open the feeder, and remove the second adjustment image.

Gently close the feeder.

NOTE

If the <Correction failed.> message is displayed

Did you load plain or recycled A4 or Letter size paper into the paper drawer?

Did you place the adjustment image with the print side face down, with the black stripe toward the back side of the machine?

Has a paper jam occurred?

Clearing Jams

Is the amount of toner required for correction sufficient?

Checking Toner Level

Is the transfer belt inside the machine dirty?

Transfer Belt

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This adjustment maintains the optimized status that was acquired by <Full Adjust>. Note that you cannot perform this adjustment while

performing some functions, including, scanning, and printing. If the result of this adjustment is not satisfactory, perform <Full Adjust>.

This adjustment may be automatically performed after you replace a toner cartridge.

NOTE

This adjustment is not available when <Only Continue Black & White Printing> is selected on the screen displaying the message

<End of Toner Cart. Lifetime>.

Press .

Use / to select <Adjustment/Maintenance>, and press .

Select <Auto Adjust Gradation> <Quick Adjust>.

Press .

Adjustment starts. In approximately 1 to 2 minutes, the adjustment is finished.

Press to close the menu screen.

NOTE

You can set the machine to perform this adjustment automatically after the power is turned ON.

Auto Correction Settings

This adjustment improves the result of copies and printing from a USB memory device. For correcting copy images, an adjustment image

will be printed and scanned. Note that you cannot perform this adjustment while performing some functions, including, scanning, and

printing.

NOTE

This adjustment is not available when <Only Continue Black & White Printing> is selected on the screen displaying the message

<End of Toner Cart. Lifetime>.

Press .

Use / to select <Adjustment/Maintenance>, and press .

Select <Auto Adjust Gradation> <Adjust Copy Image>.

Check that the size and type of paper displayed on the screen is loaded in the machine, and press .

Quick Adjust

Adjust Copy Image

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Confirm the procedure, and press .

Adjustment starts. In approximately 1 minute, an adjustment image is printed.

Open the feeder after the screen displayed during printing disappears.

Place the adjustment image on the platen glass with the print side face down.

Place the adjustment image so that the black stripe is toward the back side of the machine.

Gently close the feeder.

Press (Color).

The adjustment image is scanned and adjustment starts. In approximately 1 to 2 minutes, the adjustment is finished.

Press to close the menu screen.

Open the feeder, and remove the adjustment image.

Gently close the feeder.

NOTE

If the <Correction failed.> message is displayed

Did you load plain or recycled A4 or Letter size paper into the paper drawer?

Did you place the adjustment image with the print side face down, with the black stripe toward the back side of the machine?

Has a paper jam occurred?

Clearing Jams

Is the amount of toner required for correction sufficient?

Checking Toner Level

Is the transfer belt inside the machine dirty?

Transfer Belt

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Correcting "Print Color Mismatch"

Print color mismatch refers to a shift in the positions of colors that may occur when printing one image with multiple toner cartridges.

Print color mismatch can cause printouts to appear blurry. If print color mismatch occurs, perform the following procedure. This

adjustment is sometimes performed automatically, such as when toner cartridges are replaced.

When color shifts occur When color shifts do not occur

NOTE

This adjustment is not available when <Only Continue Black & White Printing> is selected on the screen displaying the message

<End of Toner Cart. Lifetime>.

Press .

Use / to select <Adjustment/Maintenance>, and press .

Select <Correct Print Color Mismatch>, and press .

Press .

Adjustment starts.

Press to close the menu screen.

NOTE

You can set the machine to perform this adjustment automatically after the power is turned ON.

Auto Correction Settings

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Adjusting Values for Text Color Reproducibility in Color Documents

If copy results of black or blackish text are not satisfactory, you can improve the color reproducibility with this adjustment. This

adjustment value can be set independently in the feeder and platen glass.

NOTE

The settings are applied to color copies when <Original Type> is set to <Text/Photo/Map> or <Text> ( Selecting Document

Type).

<Adjustment/Maintenance> <Black Text Processing for Color> Select <Feeder> or <Platen Glass>

Adjust the value <Apply>

Makes black or blackish text in a copy match more closely with the original.

Enhances the clarity of black text.

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Printing Reports and Lists

You can check fax results and the machine settings by printing reports and lists.

TX Result Report

You can check the logs of sent documents. TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Communication Management Report

You can check the logs of sent and received documents. Communication Management Report (MF8580Cdw / MF8550Cdn /

MF8540Cdn / MF8280Cw Only)

RX Result Report

You can check the logs of received fax documents. RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Department ID Management Report

You can check the total volume of printouts for each <Department ID>. Department ID Management Report

Address Book List

You can check the list of destinations registered in the Address Book. Address Book List (MF8580Cdw / MF8550Cdn /

MF8540Cdn / MF8280Cw Only)

User Data List/System Manager Data List

You can check the list of the settings ( Setting Menu List) as well as the content that has been registered in the machine. User

Data List/System Manager Data List

IPSec Policy List

You can check the list of policy names and the content of the IPSec settings that are registered in the machine. IPSec Policy List

PCL Font List

You can check the list of available fonts for the machine. PCL Font List (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw

Only)

You can check the fax or e-mail logs of sent documents as well as documents scanned to a shared folder by printing a TX Result Report.

The report can be printed either every time a transmission is completed or only when a sending error occurs.

(Report) <Report Settings> <TX Result Report> Select the print setting

<Off>

Select if you do not want to print TX Result Reports.

<On>

Select to print a TX Result Report every time you send a document.

Select to print a TX Result Report only when a sending error occurs.

Example: Fax sending

Example: Scanning to e-mail/shared folder

Result

"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the

transmission failed ( When an Error Code Appears).

Department ID

The Department ID is shown when Department ID Management is enabled.

Sent/Error

For e-mail, TX Result Reports indicate the transmission result between the machine and the mail server, not between the machine

and the destination address. Even if the transmission fails, a three-digit error code will not be printed. To check the error code,

print a Communication Management Report ( Communication Management Report (MF8580Cdw / MF8550Cdn /

MF8540Cdn / MF8280Cw Only)).

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NOTE

To print a part of a fax document on the report

When you select <On> or <Only When Error Occurs>, a part of a fax document can be included in the report. Set <Report with

TX Image> to <On>, and press .

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Communication Management Report (MF8580Cdw / MF8550Cdn /

MF8540Cdn / MF8280Cw Only)

You can check the fax and e-mail logs of sent and received documents by printing a Communication Management Report. The report can

be printed automatically after every 40 transmissions, or you can print it manually.

(Report) <Report Settings> <Communication Management Report> Select the print setting

Select <On> to print the report automatically after every 40 transmissions, or <Off> if you do not want to print the report

automatically.

Select <On> to print sent and received reports separately, or <Off> to print both reports on one sheet.

Print the Report Manually

(Report) <Print List> <Communication Management Report> Check that the size and type of paper

displayed on the screen is loaded in the machine <Yes>

Example:

Result

"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the

transmission failed ( When an Error Code Appears). For e-mail, Communication Management Reports indicate the transmission

result between the machine and the mail server, not between the machine and the destination address.

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RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

You can check the logs of received fax documents by printing an RX Result Report. The report can be printed either every time a

transmission is completed or only when a receiving error occurs.

(Report) <Report Settings> <RX Result Report> Select the print setting

<Off>

Select if you do not want to print RX Result Reports.

<On>

Select to print an RX Result Report every time you receive a document.

Select to print an RX Result Report only when a receiving error occurs.

Example:

Result

"OK" indicates that the transmission was completed successfully while "NG" and three digits (an error code) indicates that the

transmission failed ( When an Error Code Appears).

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Department ID Management Report

When Department ID Management is enabled, you can check the total volume of printouts for each <Department ID> by printing a

Department ID Management Report. By checking the printout totals, you can better manage your paper and toner supplies.

(Report) <Print List> <Department ID Management Report> Check that the size and type of paper

displayed on the screen is loaded in the machine <Yes>

Example:

LINKS

Setting the Department ID Management

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Address Book List (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw

Only)

You can check the list of destinations registered in the Address Book as <Coded Dial>, <Favorites>, and <Group Dial> by printing an

Address Book List.

(Report) <Print List> <Address Book List> Select the setting you want to print out Check

that the size and type of paper displayed on the screen is loaded in the machine <Yes>

Example: <Coded Dial>

Example: <Favorites>

Example: <Group Dial>

LINKS

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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User Data List/System Manager Data List

You can check the list of the settings ( Setting Menu List) as well as the content that has been registered in the machine by printing a

User Data List or a System Manager Data List. Both lists include the paper size and type registered in the machine, the print settings of

<TX Result Report>, <Communication Management Report>, and <RX Result Report>.

(Report) <Print List> <User Data List> or <System Manager Data List> Check that the size and

type of paper displayed on the screen is loaded in the machine <Yes>

Example:

NOTE

The <User Data List> does not include the setting lists of <Network Settings> and <System Management Settings>. To check all

the settings items, including <Network Settings> and <System Management Settings>, print the <System Manager Data List>.

LINKS

TX Result Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Communication Management Report (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

RX Result Report (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Loading Paper

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IPSec Policy List

You can check the list of policy names and the IPSec settings registered in the machine by printing an IPSec Policy List.

(Report) <Print List> <IPSec Policy List> Check that the size and type of paper displayed on the

screen is loaded in the machine <Yes>

Example:

LINKS

Configuring IPSec Settings

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PCL Font List (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

You can check the list of available fonts for the machine.

(Report) <Print List> <PCL Font List> Check that the size and type of paper displayed on the screen

is loaded in the machine <Yes>

Example:

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Viewing the Counter Value

You can check separate totals for the number of pages used for color printouts and black and white printouts. These totals include faxes,

reports, and lists, in addition to copies and printouts of data from computers.

(Status Monitor) <Device Status> <Check Counter> <Color Total> or <Black & White Total>

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Initializing Settings

You can restore the following settings:

Initializing Menu

Initializing Key and Certificate

Initializing Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Initializing System Management Settings

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Initializing Menu

You can restore the settings of the machine ( Setting Menu List).

NOTE

To initialize the settings of <Network Settings> and <System Management Settings>, see Initializing System Management

Settings.

<Initialize Menu> Select the item you want to initialize <Yes>

Items for initializing

Select the setting you want to initialize.

Initializes all the settings.

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Initializing Key and Certificate

You can restore the settings of the key pairs and digital certificates. Note that all the key pairs that you registered in the machine and

certificates (except the preinstalled digital certificates) will be deleted after initializing.

NOTE

After initializing, functions that require key pairs such as SSL encrypted communication and TLS of the IEEE 802.1X

authentication are not available. To use these functions, configure the settings for the key pairs and activate the functions again.

LINKS

Configuring Settings for Key Pairs and Digital Certificates

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Initializing Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn /

MF8280Cw Only)

You can restore the settings of the Address Book. Note that all the information registered in the Address Book will be deleted after

initializing.

LINKS

Registering in the Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Registering Address Book from Remote UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

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Initializing System Management Settings

You can restore the settings of the machine ( Setting Menu List). Some settings require restarting the machine to be initialized.

<System Management Settings> <Initialize System Management Settings> Select the item that you

want to initialize <Yes> Restart the machine if necessary.

Items for initializing

Select the setting you want to initialize.

Initializes all the settings.

NOTE

To initialize the settings in <Network Settings>, you can also press <Network Settings> <Initialize Network Settings>

<Yes> and restart the machine.

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Appendix

This chapter contains technical specifications of this machine, instructions on how to use the e-Manual, disclaimers, copyright information,

and other important information for customers.

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Feature Highlights

Give the features that are described in this section a try. The features are grouped under four headings: "Going Green and Saving

Money," "Improving Efficiency," "Going Digital," and "So Much More."

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Going Green and Saving Money

2-Sided Printing (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Print Multiple Pages on a Single Sheet

Sleep Mode

You can use 2-sided printing for copies, print jobs sent from your computer, and even incoming faxes. Because you'll only

be using half the paper you would otherwise, you can cut your paper costs in half. The key enables you to save

even more paper by allowing you to simultaneously select the settings for 2-sided copying and for copying multiple pages

onto one sheet.

To make 2-sided copies: 2-Sided Copying (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

To save paper when you copy: Using the [Paper Save Copy] Key

To print 2-sided documents from your computer: Switching 1-Sided and 2-Sided Printing (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only)

To print 2-Sided incoming faxes: Print on Both Sides

To really start saving paper, shrink multiple pages onto a single sheet - 2 or 4 pages for copies, and up to 16 pages for

print jobs sent from your computer. If you are using a machine capable of 2-sided printing, the key enables you

to save even more paper by allowing you to simultaneously select the settings for 2-sided copying and for copying

multiple pages onto one sheet.

To copy multiple pages of a document onto one sheet: Copying Multiple Documents onto One Sheet (2 on 1/4 on

To save paper when you copy: Using the [Paper Save Copy] Key

To print multiple pages of a document onto one sheet: Printing Multiple Pages onto One Sheet

For saving energy and money, a sleep mode that powers down a machine when nobody is using it has become an

essential feature. This machine will enter sleep mode automatically, and can also be put to sleep whenever you want.

Press once to put the machine to sleep. Press it again to instantly wake the machine back into action.

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Save Toner

Send Faxes Directly From Your Computer (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Screen Your Faxes (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

For more information about this function, see Entering Sleep Mode.

Got multi-page documents or drafts that don't need presentation-quality printing?

There's a setting that uses less toner. Give it a try and save toner and money.

For more information about this function, see Saving Toner.

Fax documents directly from your computer. Why bother printing and then faxing? It just wastes paper and costs you

money. You can save yourself this trouble and cut costs with paperless faxing.

For more information about this function, see Sending Faxes from Your Computer (PC Fax).

You can have incoming faxes held in memory and then check them yourself before they're printed. Just print what you

need and delete the rest, saving paper and toner.

For more information about this function, see Storing Received Faxes into Memory (Memory Reception).

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Improving Efficiency

Address Book (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Shortcut Keys for Copying and Scanning

Print Images Right Off Your USB Stick

Entering fax and e-mail addresses in the Address Book saves you the inconvenience of entering them number-by-number,

letter-by-letter every time you have something to send. Display the addresses you use most frequently with the

<Favorites> feature to quickly and easily send what you need to the people who need it. You can save your Address Book

data on your computer and feel secure knowing that your important contact information is backed up.

To use the machine to enter addresses in the Address Book: Registering in the Address Book (MF8580Cdw /

MF8550Cdn / MF8540Cdn / MF8280Cw Only)

To use your computer to enter addresses in the Address Book: Registering Address Book from Remote

UI (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

To select an Address Book address as a fax destination: Specifying from Address Book (Fax)

To select an Address Book address as an e-mail destination: Specifying from Address Book

To save Address Book addresses on your computer or to export Address Book addresses that are saved on your computer

to the machine: Saving/Loading Address Book (MF8580Cdw / MF8550Cdn / MF8540Cdn / MF8280Cw Only)

Take advantage of the shortcut keys on the operation panel so you don't have to reconfigure the same settings over and

over again. The key enables you to save paper by allowing you to copy two or four pages onto one sheet. If you

are using a machine capable of 2-sided printing, you can also copy on both sides of the sheet. For scanning, use the

/ keys to preset your favorite save destinations, scan types, and file formats. Just place your document and

touch one of these shortcut keys to scan.

To save paper when you copy: Using the [Paper Save Copy] Key

To easily scan documents: Scanning Using the [Scan > PC] Key

Insert your USB stick directly into the machine and print JPEG and TIFF images right then and there. You can preview

images before printing, or print a list of images. Simple and convenient printing, no connection to a computer necessary.

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Scan and Save to a USB Stick

Remote Management with Remote UI

For more information about this function, see Printing from USB Memory (USB Print).

Convert paper documents into JPEG or PDF files and save them on a USB stick that you've inserted directly into the

machine. There's no need to save the files to a computer or use specialized software. Just found out you need image files

of a paper document for a meeting that's about to start? Head over to the machine, make some PDF files, and take the

USB stick you stored them on into the conference room.

For more information about this function, see Scanning Documents Directly to USB Memory.

Remote UI lets you manage a lot from your computer, all without having to go over to the machine. Configure settings

and keep an eye on the machine's status with an intuitive, easy-to-understand Web browser interface that you'll master

immediately. Save your time and energy for things other than taking care of the machine.

For more information about this function, see Using Remote UI.

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Going Digital

Scan and E-mail (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Scan and Share (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Scan Only What You Need

E-mail scanned documents without even turning on your computer. Just convert your scanned document into an e-mail

attachment right from the machine. If you're one of those people who'd rather send a fax than mess around with a

computer, this feature is for you.

For more information about this function, see Sending Documents as E-mails Directly from the Machine

(MF8580Cdw / MF8550Cdn / MF8540Cdn Only).

Say you've got a paper copy of a report for a company-wide meeting. Scan it, convert it, and now everyone can see it.

It's saved directly in a shared folder on your network, so there's no need to print out copies and pass them out. Once you

start talking about hundreds of pages of documents that everyone needs, there's just no other way to go.

For more information about this function, see Saving Documents Directly to a Shared Folder (MF8580Cdw /

MF8550Cdn / MF8540Cdn Only).

What if you're scanning a whole page of a newspaper but all you're really interested in is a headline and a photo? Use

ScanGear MF. You can select what you want from a preview, and then have the scanner disregard the rest. Otherwise

you'll have to use an editing program to crop out everything you don't need.

IMPORTANT

Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as

scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in criminal

and/or civil liability. If you are uncertain about the legality of using your product to scan, print or otherwise

reproduce any particular document, and/or of the use of the images scanned, printed or otherwise reproduced,

you should consult in advance with your legal advisor for guidance.

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Searchable PDFs

Convert Text in Scanned Documents

Add Images to a Work in Progress

For more information about this function, see Configuring Scan Settings in ScanGear MF.

You can convert scanned documents to regular PDF files, or you can go a step further and make the text in that scanned

document searchable. There's a lot more you can do with a PDF file when you make it text-searchable. To do this, just

select "PDF" as the scan type when you scan with MF Toolbox.

For more information about this function, see Scanning Using MF Toolbox.

Text normally gets scanned as an image, but you can convert it into text that can also be edited. Select "OCR" as the scan

type when you scan with MF Toolbox. The software that comes with this machine will convert any text in the scanned

image into text data that you can then edit with a text editor.

For more information about this function, see Scanning Using MF Toolbox.

Some applications work with the machine to let you easily import scanned images directly into documents you're working

on. This way you can skip the steps of opening a separate application just for receiving the scanned images and then

exporting them to the application you're really using.

For more information about this function, see Scanning Using an Application.

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So Much More

Easy Printing with Google Cloud Print

Keep Your Printouts Private (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Go Wireless (MF8580Cdw / MF8280Cw Only)

Hook up to Google Cloud Print with your laptop or cell phone, send your data, and out come your printed documents.

With this machine, Google Cloud Print, and your mobile device, print whenever you want from wherever you want.

For more information about this function, see Using Google Cloud Print.

Normally, when you print something from your computer, it comes out of the printer right away. However, if you have

sensitive documents, this may not be what you want. Just use secure printing and no one will be able to print your

documents without entering your password on the machine's operation panel. Don't let your confidential documents lie

exposed on the tray for everyone to see.

For more information about this function, see Printing a Document Secured by a PIN (Secure Print) (MF8580Cdw

/ MF8550Cdn / MF8540Cdn Only).

No cables, easy installation, simple maintenance. If you've got a WPS wireless LAN router, bypass the settings process

altogether and be ready to go before you know it. Enjoy the kind of clutter-free and easy to use document system that

you can only get from wireless. Compatible with IEEE 802.11b/g/n for stress-free wireless, and also supports WEP and

WPA/WPA2-PSK (TKIP/AES-CCMP) for tighter security.

For more information about this function, see Connecting to a Wireless LAN (MF8580Cdw / MF8280Cw Only).

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Get Faxes Wherever You Go (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Make Posters

Make Booklets (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Never worry about missing a fax when you're out of the office. Set a forwarding destination and any fax that comes in on

the machine will go right to you. Better yet, make the forwarding destination the e-mail address for your tablet or mobile.

For more information about this function, see Forwarding Received Faxes.

Blow up a regular one-sheet printout and make an exceptionally large poster. A large poster will be printed out on nine

sheets. Put them together in a 3x3 grid, and voila!

For more information about this function, see Printing Posters.

Sometimes your documents deserve better presentation than a staple in the upper-left corner. Making booklets is easy.

The print driver will take care of the page positioning for you. All you have to do is fold the pages and staple them along

the middle.

For more information about this function, see Printing Booklet (MF8580Cdw / MF8550Cdn / MF8540Cdn Only).

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Specifications

The machine specifications are subject to change without prior notice due to improvements of the machine.

Machine Specifications

Paper Drawer Specifications (Optional)(MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Wireless LAN Specifications (MF8580Cdw / MF8280Cw Only)

Document Type

Scan Area

Paper

Copy Specifications

Fax Specifications (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Scanner Specifications

Printer Specifications

Specifications for E-mail Sending (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

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Machine Specifications

MF8580Cdw / MF8550Cdn / MF8540Cdn

Type Personal Desktop

Power

Supply

220 to 240 V, 50/60 Hz

(Power requirements differ depending on the country in which you purchased the product.)

Power

Consumption

Maximum

1,200 W or less

Average consumption during standby mode

Approx. 25 W

Average consumption during sleep mode

Approx. 1 W

Average consumption during sleep mode (by Wireless Connections)

Approx. 2 W

When the power switch is turned OFF

0.5 W or less

Warm-up

Time 23 seconds or less

Weight Approx. 31 kg

Dimensions

(W x L x H)

In the normal state

430 x 484 x 479 mm

When the optional Cassette Feeding Unit-V1 is installed

430 x 484 x 579 mm

When the optional handset is installed

510 x 484 x 479 mm

Environmental

Conditions

Temperature: 10 to 30°C

Humidity: 20% to 80% RH (no condensation)

Color

Compatibility Full Color

Gradation 256 gradations

Acceptable

Documents Supported Document Types

Acceptable

Paper Stock Paper

Printable

Range Printable Area

Scan Range Scan Area

The current value displayed on the rating label indicates average current consumption.

Warm-up time is an interval between when the machine is turned ON and when the main screen appears on the display. Warm-up time may vary depending

on the use conditions and environment of the machine.

The value indicates the mass of the main unit including toner cartridges.

MF8280Cw / MF8230Cn

Type Personal Desktop

Power

Supply

220 to 240 V, 50/60 Hz

(Power requirements differ depending on the country in which you purchased the product.)

Maximum

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Power

Consumption

900 W or less

Average consumption during standby mode

Approx. 20 W

Average consumption during sleep mode

Approx. 1 W

Average consumption during sleep mode (by Wireless Connections)

Approx. 2 W

When the power switch is turned OFF

0.5 W or less

Warm-up

Time 23 seconds or less

Weight Approx. 26 kg

Dimensions

(W x L x H)

In the normal state

430 x 484 x 429 mm

When the optional handset is installed

510 x 484 x 429 mm

Environmental

Conditions

Temperature: 10 to 30°C

Humidity: 20% to 80% RH (no condensation)

Color

Compatibility Full Color

Gradation 256 gradations

Acceptable

Documents Supported Document Types

Acceptable

Paper Stock Paper

Printable

Range Printable Area

Scan Range Scan Area

The current value displayed on the rating label indicates average current consumption.

Warm-up time is an interval between when the machine is turned ON and when the main screen appears on the display. Warm-up time may vary depending

on the use conditions and environment of the machine.

The value indicates the mass of the main unit including toner cartridges.

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Paper Drawer Specifications (Optional)

(MF8580Cdw / MF8550Cdn / MF8540Cdn Only)

Cassette Feeding Unit-V1

Paper

Capacity 250 sheets (60 to 90 g/m²)

Available

Paper Paper

Power Supply From main unit

Dimensions

(W x L x H) 430 x 454 x 102 mm

Weight Approx. 4 kg

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Wireless LAN Specifications (MF8580Cdw / MF8280Cw Only)

Standard IEEE 802.11g, IEEE 802.11b, IEEE 802.11n

Transmission

Scheme DS-SS System, OFDM System

Frequency

Range 2,412 to 2,472 MHz

Data

Transmission

Rate

IEEE 802.11g

6/9/12/18/24/36/48/54 Mbps

IEEE 802.11b

1/2/5.5/11 Mbps

IEEE 802.11n

SGI Invalidated 20 MHz: 6.5/13/19.5/26/39/52/58.5/65 Mbps

SGI Validated 20 MHz: 7.2/14.4/21.7/28.9/43.3/57.8/72.2 Mbps

SGI Invalidated 40 MHz: 13.5/27/40.5/81/108/121.5/135 Mbps

SGI Validated 40 MHz: 15/30/45/60/90/120/150 Mbps

Communication

Mode Infrastructure Mode

Security WEP, WPA-PSK (TKIP/AES-CCMP), WPA2-PSK (TKIP/AES-CCMP)

Connection

Method WPS (Wi-Fi Protected Setup), Manual setup

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Document Type

Supported Document Types

Platen Glass Feeder

Type

Plain paper/Heavy paper/Photograph/Small documents (for example, index

cards)/Special types of paper (for example, tracing paper, transparencies,

etc.)/Booklet (Up to 20 mm thickness)

Plain paper

(one-page document/Multi-page

documents of the same size,

thickness and weight)

Size

(W x L) Up to 215.9 x 297 mm

Maximum size: 215.9 x 355.6

Minimum size: 139.7 x 128 mm

Weight Up to 2 kg 50 to 105 g/m²

Paper

Capacity 1 sheet Up to 50 sheets (A4, 80 g/m²)

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Scan Area

The shaded areas in the table below indicate the scan area of the document. Make sure that text and images in your documents fit

within the shaded area. The scan area varies depending on the function used and where documents are placed (in the feeder or on the

platen glass).

Platen Glass Feeder

Copy

NOTE:

The scan area for copying may differ from the

printable area. Printable Area

NOTE:

The scan area for copying may differ from the

printable area. Printable Area

Fax

Scan

Saving in a Computer Saving in a Computer

The whole document can be scanned.

Saving in a USB Memory/Sending by E-

mail/Sending to a File Server Saving in a USB Memory/Sending by E-

mail/Sending to a File Server

The whole document can be scanned.

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Paper

Supported Paper Sizes

Paper sizes that can be loaded in the paper drawer, the manual feed slot, and optional paper drawers are listed below.

MF8580Cdw / MF8550Cdn / MF8540Cdn

A4 (210.0 x 297.0 mm)

B5 (182.0 x 257.0 mm)

A5 (148.0 x 210.0 mm)

Legal (215.9 x 355.6 mm)

Letter (215.9 x 279.4 mm)

Statement (139.7 x 215.9 mm)

Executive (184.0 x 266.7 mm)

Officio (215.9 x 317.5 mm)

B-officio (215.9 x 355 mm)

M-officio (215.9 x 341 mm)

Government - Letter (203.2 x 266.7 mm)

Government - Legal (203.2 x 330.2 mm)

Foolscap (215.9 x 330.2 mm)

Envelope COM10 (104.7 x 241.3 mm)

Envelope Monarch (98.4 x 190.5 mm)

Envelope C5 (162 x 229 mm)

Envelope DL (110 x 220 mm)

Custom Paper Size

Automatic 2-sided printing is available without replacing paper.

The machine can print received fax documents.

You can load Envelope Monarch only in the manual feed slot.

Custom paper size of 100 to 215.9 mm in width and 148 to 355.6 mm in length can be loaded in the paper drawer. Custom paper size of 76.2 to 215.9

mm in width and 127 to 355.6 mm in length can be loaded in the manual feed slot.

MF8280Cw / MF8230Cn

A4 (210.0 x 297.0 mm)

B5 (182.0 x 257.0 mm)

A5 (148.0 x 210.0 mm)

Legal (215.9 x 355.6 mm)

Letter (215.9 x 279.4 mm)

Statement (139.7 x 215.9 mm)

Executive (184.0 x 266.7 mm)

Officio (215.9 x 317.5 mm)

B-officio (215.9 x 355 mm)

M-officio (215.9 x 341 mm)

Government - Letter (203.2 x 266.7 mm)

Government - Legal (203.2 x 330.2 mm)

Foolscap (215.9 x 330.2 mm)

Envelope COM10 (104.7 x 241.3 mm)

*1 *2

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Envelope Monarch (98.4 x 190.5 mm)

Envelope C5 (162 x 229 mm)

Envelope DL (110 x 220 mm)

Custom Paper Size

The machine can print received fax documents.

Custom paper size of 83 to 215.9 mm in width and 127 to 355.6 mm in length can be loaded in the paper drawer or the manual feed slot.

NOTE

The default paper size of the machine is set to Letter. Change the paper size setting when using a different size of paper.

Specifying Paper Size and Type in the Paper Drawer

Paper Type and Paper Source Capacity

Chlorine-free paper can be used with this machine.

MF8580Cdw / MF8550Cdn / MF8540Cdn

Paper Type Paper Capacity for Paper Drawer Paper Capacity for Manual Feed Slot

Plain paper 60 to 90 g/m² 250 sheets 50 sheets

Heavy paper

86 to 119 g/m² 200 sheets 30 sheets

120 to 163 g/m² 150 sheets 20 sheets

Recycled

paper 60 to 74 g/m² 250 sheets 50 sheets

Color paper 60 to 74 g/m² 250 sheets 50 sheets

Coated paper

100 to 110 g/m²

50 sheets

20 sheets

120 to 130 g/m²

155 to 165 g/m²

210 to 220 g/m²

Transparency 20 sheets

Label 50 sheets 20 sheets

Envelope 10 sheets 5 sheets

Automatic 2-sided printing is available without replacing paper.

Auto 2-sided printing is available on A4 or Letter size paper.

Use laser printer transparencies.

MF8280Cw / MF8230Cn

Paper Type Paper Capacity for Paper Drawer Paper Capacity for Manual Feed Slot

Plain paper 60 to 90 g/m² 150 sheets 1 sheet

Heavy paper

85 to 120 g/m² 120 sheets 1 sheet

121 to 163 g/m² 100 sheets 1 sheet

Recycled paper 60 to 74 g/m² 150 sheets 1 sheet

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Color paper 60 to 74 g/m² 150 sheets 1 sheet

Coated paper

100 to 110 g/m²

100 sheets

1 sheet

111 to 130 g/m²

131 to 160 g/m²

161 to 220 g/m² -

Transparency 50 sheets 1 sheet

Label 50 sheets 1 sheet

Index Card 15 sheets 1 sheet

Envelope 10 sheets 1 sheet

Use laser printer transparencies.

Paper Type and Setting for the Machine

Loading Paper

Printable Area

The shaded areas in the image below indicate the printable area of the document.

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Copy Specifications

Scan

Resolution

Text/Photo/Map (Speed) (Color)

300 x 300 dpi

Text/Photo/Map, Text/Photo/Map (Speed) (B/W)

300 x 600 dpi

Text/Photo/Map (Quality), Printed Image, Text

600 x 600 dpi

Output

Resolution 600 x 600 dpi

Copy Ratio 100% 1:1, 400% Max, 200%, 141% A5->A4, 70% A4->A5, 50%, 25% Min

Copy

Speed

(A4 Plain

Direct)

MF8580Cdw / MF8550Cdn / MF8540Cdn

Color: 20 cpm

B/W: 20 cpm

MF8280Cw / MF8230Cn

Color: 14 cpm

B/W: 14 cpm

Continuous

Copying

Capacity

Maximum 99 copies

First Copy

Time

(A4)

MF8580Cdw / MF8550Cdn / MF8540Cdn

Platen glass (Color): 16.2 seconds or less

Platen glass (B/W): 15.5 seconds or less

Feeder (Color): 16.7 seconds or less

Feeder (B/W): 16.4 seconds or less

MF8280Cw / MF8230Cn

Platen glass (Color): 19 seconds or less

Platen glass (B/W): 19 seconds or less

Feeder (Color): 19 seconds or less

Feeder (B/W): 19 seconds or less

The copy speed on A4 size plain paper on one-side printing is measured during continuous copying. However, this varies depending on the use conditions

and environment of the machine.

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Fax Specifications (MF8580Cdw / MF8550Cdn / MF8280Cw Only)

Line Used Public Switched Telephone Network (PSTN)

Communication

Mode Super G3, G3

Compression

Method MH, MR, MMR, JBIG

Modem Speed Super G3: 33.6 Kbps, G3: 14.4 Kbps

Automatic Fallback

Transmission

Speed

Approx. 3 seconds per page

(ECM-JBIG, transmitting from the memory at 33.6 Kbps)

Sending from

Memory/Receiving

in Memory

Maximum approx. 512 pages (Total pages of transmission/reception)

(Maximum number of fax jobs that can be sent from the memory: 10 jobs/Maximum number of fax jobs

that can be received into the memory: 90 jobs)

Fax Resolution

Normal: 200 x 100 dpi

Fine: 200 x 200 dpi

Photo: 200 x 200 dpi

Superfine: 200 x 400 dpi

Ultrafine: 400 x 400 dpi

Dialing

Favorites (19 destinations)

Coded dialing (181 destinations)

Group dialing (199 destinations)

Address Book dialing

Regular dialing (with numeric keys)

Automatic redialing

Manual redialing

Sequential broadcast (210 destinations)

Receiving

Automatic reception

Manual reception

Remote reception by telephone (Default ID: 25)

Reports

Send Results

Transmission management report

(By default, auto output every 40 destinations)

RX Results

Telephone Type Handset (optional)/External telephone/External telephone with the built-in answer function/Data modem

Depending on your locale or your telephone connection, you may be unable to perform data communication. In this case, contact your local authorized

Canon dealer or the Canon help line.

Based on ITU-T (ITU Telecommunication Standardization Sector) Standard Chart No. 1, JBIG standard mode.

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Scanner Specifications

Type Color scanner

Maximum

Scan Size

Platen glass: up to 216 x 297 mm

Feeder: up to 216 x 356 mm

Scan

Resolution

Optical resolution

Platen glass: up to 600 x 600 dpi

Feeder: up to 300 x 300 dpi

Software interpolation resolution

9,600 x 9,600 dpi

Scan Speed

(A4, 300 x 600

dpi)

Color: 10 sheets/minute

Black and White: 20 sheets/minute

Host

Interface

100BASE-TX

10BASE-T

Hi-Speed USB

USB

IEEE 802.11b/g/n (Infrastructure mode)

Operating

System Windows XP/Vista/7/8

Driver

TWAIN

WIA 1.0 (Windows XP)

WIA 2.0 (Windows Vista/7/8)

The communication time is not included.

For MF8580Cdw / MF8280Cw only.

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Printer Specifications

Printing

Method Indirect electrostatic system (On-demand fixing)

Paper

Capacity

MF8580Cdw / MF8550Cdn / MF8540Cdn

Manual feed slot: Approx. 50 sheets (60 to 90 g/m²)

Paper drawer: Approx. 250 sheets (60 to 90 g/m²)

Cassette Feeding Unit-V1(optional): Approx. 250 sheets (60 to 90 g/m²)

MF8280Cw / MF8230Cn

Manual feed slot: 1 sheet

Paper drawer: Approx 150 sheets (60 to 90 g/m²)

Output Tray

Capacity

(a fresh stack

of A4 size

paper)

Approx. 125 sheets (60 to 90 g/m²)

Speed

(A4 Plain

Direct)

MF8580Cdw / MF8550Cdn / MF8540Cdn (1-sided printing)

Color: 20 ppm

B/W: 20 ppm

MF8580Cdw / MF8550Cdn / MF8540Cdn (2-sided printing)

Color: up to 10 ppm (pages per minute), 5 spm (sheets per minute)

B/W: up to 10 ppm (pages per minute), 5 spm (sheets per minute)

MF8280Cw / MF8230Cn

Color: 14 ppm

B/W: 14 ppm

First Print

Time

(A4)

MF8580Cdw / MF8550Cdn / MF8540Cdn

Color: 14.5 seconds or less

B/W: 14.5 seconds or less

MF8280Cw / MF8230Cn

Color:18 seconds or less

B/W: 18 seconds or less

Output

Resolution 600 x 600 dpi

Gradation 256 gradations

Toner

Cartridges About Replacement Toner Cartridges

May varies depending on the installation environment and paper type used.

The print speed on A4 size plain paper is measured during continuous printing. However, this varies depending on the use conditions and environment of the

machine.

May vary depending on the output environment.

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Specifications for E-mail Sending (MF8580Cdw / MF8550Cdn / MF8540Cdn

Only)

Communication

Protocol SMTP

Data Format PDF (Compact), PDF

Resolution

Black and White

PDF: 300 dpi (MMR Compression)

PDF (Compact): Text 300 dpi, Background 150 dpi

Color

PDF: 200 dpi (JPEG Compression)

PDF (Compact): Text 300 dpi, Background 150 dpi

System

Environment

Windows XP/Vista/7/8/Server 2003/Server 2008/Server 2012

Solaris Version 2.6 or later (with Samba 2.2 or later)

Mac OS X

Red Hat Linux 7.2 or later (with Samba 2.2 or later)

Interface 100BASE-TX, 10BASE-T

Color Mode Color, Black/White

Inputted

Image Text, Text/Photo, Photo

Paper Size A4, A5

POP3 is available to use only when authenticating before sending.

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Specifications for Scanning to Shared Folders (MF8580Cdw / MF8550Cdn /

MF8540Cdn Only)

Communication

Protocol SMB (TCP/IP)

Data Format PDF (Compact), PDF, JPEG, TIFF

Resolution

Black and White

JPEG: 300 dpi

TIFF: 300 dpi (MMR Compression)

PDF: 300 dpi (MMR Compression)

PDF (Compact): Text 300 dpi, Background 150 dpi

Color

JPEG: 300 dpi

TIFF: 300 dpi (JPEG Compression)

PDF: 200 dpi (JPEG Compression)

PDF (Compact): Text 300 dpi, Background 150 dpi

System

Environment

Windows XP/Vista/7/8/Server 2003/Server 2008/Server 2012

Solaris Version 2.6 or later (with Samba 2.2 or later)

Mac OS X (Mac OS X 10.7 and 10.8 is not supported.)

Red Hat Linux 7.2 or later (with Samba 2.2 or later)

Interface 100BASE-TX, 10BASE-T

Color Mode Color, Black/White

Inputted

Image Text, Text/Photo, Photo

Paper Size A4, A5

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Using e-Manual

The e-Manual is a manual that can be viewed on your computer that describes all of the functions of the machine. You can search from

your intended use or enter a keyword to quickly find the page you are looking for. You can use the e-Manual by installing it on your

computer, or start the e-Manual directly from the CD-ROM. Installing e-Manual

How to find the topic you are looking for

You can find the page you are looking for using the following 3 methods.

Search the contents

You can find the page you are looking for by selecting the topic from the [Contents] tab on the left side of the screen, and selecting

the [Chapter icon] next to the topic.

Top Page

Topic Page

Search by keyword

Perform a search by entering a keyword, such as "fax" or "wireless LAN", and the pages containing the keyword are displayed. You

can find the page you are looking for from those results. You can also enter phrases such as "connecting to a network." The keyword

search also supports the AND Boolean to search for multiple keywords.

Search Tab

Search the site map

Click [Site Map] on the top part of the screen, and a list of all the e-Manual topics is displayed. From there you can find the topic

you are looking for.

Site Map

NOTE

System Requirements

To use the e-Manual, the following Web browsers are required. The content of the e-Manual may not display correctly if a

browser not listed below is used.

Windows: Internet Explorer 7.0/8.0/9.0/10.0, Firefox 10.0.x. ESR/16

Mac OS: Safari 3.x/4.x/5.0/5.1/6.0, Firefox 10.0.x. ESR/16

About the latest e-Manual

For the latest e-Manual, see the Canon Web site.

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Installing e-Manual

Install the e-Manual on your computer by using the CD-ROM that comes with the machine. The label of the CD-ROM that contains

manuals may vary depending on the country/region or the model of the machine.

Using the Multi-lingual User Manual CD

Insert the Multi-lingual User Manual CD into the drive on the computer.

If the [Select language] screen does not appear, remove the CD-ROM from the drive and then insert it again, or see

Displaying the [CD-ROM Setup] or [Select language] Screen.

Select your language, and click [Install].

Read the License Agreement and click [Yes] to agree.

NOTE:

The installation begins.

Click [Exit] when the following screen appears. (It may take a long time to install the e-Manual.)

Using the User Software CD-ROM

Insert the User Software CD-ROM into the drive on the computer.

Select a language and click [OK] if you are prompted to do so.

If the [CD-ROM Setup] screen does not appear, remove the CD-ROM from the drive and then insert it again, or see

Displaying the [CD-ROM Setup] or [Select language] Screen.

Click [Custom Installation].

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Select [USB Connection], and click [Next].

NOTE:

Select [USB Connection], even if connected using a network.

Clear all the check boxes except for [Manuals], and click [Install].

Read the License Agreement and click [Yes] to agree.

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The installation begins.

Wait a moment. This process may take some time.

Click [Exit].

Click [Next] [Exit].

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Viewing the e-Manual

Double-click the [MF8500C_MF8200C Series e-Manual] icon on the desktop. Enable Java scripting in your browser before using the e-

Manual.

NOTE

If a security warning message appears

Click [Allow blocked content].

TIPS for Viewing the e-Manual Directly from the CD-ROM

Depending on the operating system you are using, a security warning message may appear. If the message appears, allow

the content to be displayed in your Web browser.

Using the Multi-lingual User Manual CD

1Insert the Multi-lingual User Manual CD into the drive on the computer.

If the [Select language] screen does not appear, remove the CD-ROM from the drive and then insert it again,

or see Displaying the [CD-ROM Setup] or [Select language] Screen.

2Select your language.

3Click [Display Manuals].

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Using the User Software CD-ROM

1Insert the User Software CD-ROM into the drive on the computer.

Select a language and click [OK] if you are prompted to do so.

If the [CD-ROM Setup] screen does not appear, remove the CD-ROM from the drive and then insert it again,

or see Displaying the [CD-ROM Setup] or [Select language] Screen.

2Click [Manuals].

3Click [e-Manual].

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Uninstalling e-Manual

You can remove the e-Manual from the computer to restore the computer to the same state it was in before the e-Manual was installed.

The label of the CD-ROM that contains manuals may vary depending on the country/region or the model of the machine.

Using the Multi-lingual User Manual CD

Open the Windows Explorer.

Windows XP/Vista/7/Server 2003/Server 2008

From the [Start] menu, select [All Programs] (or [Programs]) [Accessories] [Windows Explorer].

Windows 8/Server 2012

Right-click the lower-left corner of the screen and select [File Explorer].

Enter either of the following paths in the address field, and press the [ENTER] key:

C:\Documents and Settings\(the user name)\My Documents\Canon\MFP\Manuals

Delete the [MF8500C_MF8200C Series e-Manual] folder.

Delete the [MF8500C_MF8200C Series e-Manual] shortcut icon on the desktop.

Using the User Software CD-ROM

Insert the User Software CD-ROM into the drive on the computer.

Select a language and click [OK] if you are prompted to do so.

Click [Start Software Programs].

NOTE:

If the above screen is not displayed, see Displaying the [CD-ROM Setup] or [Select language] Screen.

Click [Start] for [Manual Uninstaller].

㻢㻡㻠㻌㻛㻌㻢㻣㻢

Click [Uninstall].

Uninstall begins.

Wait a moment. This process may take some time.

Click [Exit].

Click [Back] [Exit].

㻢㻡㻡㻌㻛㻌㻢㻣㻢

㻢㻡㻢㻌㻛㻌㻢㻣㻢

0ALJ-0H9

Screen Layout of e-Manual

The e-Manual is divided into different screens, and the content of each screen varies.

Top Page

Appears when e-Manual is started.

Canon

Click to return to the top page.

[Contents] tab/[Search] tab

Click to toggle the display between the table of contents and search.

Contents

The titles of chapters are displayed ( ). Place the mouse pointer over one of the titles, and topics of the chapter are displayed

on the right. Click a topic and its page is displayed.

[Top]

Click to return to the top page.

[Site map]

Click to display all the e-Manual topics.

[Help]

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Click to display information on how to view the e-Manual, how to perform a search, and other information.

[Print]

Click to print the displayed content.

Feature Highlights

Provides a variety of practical examples of ways to use the machine. Click / / / to toggle the display of practical

examples by category, or click the sliding display for more information about each category. The sliding display can be stopped

by moving the pointer onto it. Feature Highlights

[Quick Help]

Click to view how to solve problems or maintain the machine.

[Notice]

Click to view important information you should know when using the machine.

[Office Locations]

Click to display contact information for any inquiries about the machine.

Feature Highlights

Provides a variety of practical examples of ways to use the machine.

Click to display the detailed information. Click again to close the window.

Click to display the corresponding topic page.

Topic Page

Contains information about how to configure and use the machine.

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[Contents]

The chapter icons and titles are displayed.

The [Contents] tab can be widened and narrowed.

[Expand all]/[Collapse all]

Click [Expand all] to display all of the subsections of all topics. Click [Collapse all] to close all of the subsections of all the

topics.

Chapter icons

Click a chapter icon to navigate to the top of the corresponding chapter.

Topic page

Displays the topics of the selected chapter. If "+" is displayed on the topic, clicking it displays the subsections of that topic.

Click "-" to close the expanded topic.

[Print all]

All pages of the selected chapter are opened in a separate window. The chapter can be printed if necessary.

Navigation

See what chapter topic you are currently viewing.

Click to return to the page top.

Click to display the previous or following topic.

Click to jump to the corresponding page. To return to the previous page, click "Back" on your Web browser.

Click to display the hidden detailed descriptions. Click again to close the detailed descriptions.

Search Tab

Contains a text box to perform a search and find the page you are looking for.

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[Enter keyword(s) here]

Enter a keyword or keywords and click to display the search results in the search dialog box ( ).

[Search options]

Click to specify search conditions such as scope of search and fuzzy match conditions. To display the conditions, click this

button when it is gray. To close the display, click the button when it is orange.

Search scope selector

Specifies the search scope. You can efficiently search for topics by narrowing the search scope. The search scope selector is

especially useful when you can predict the general location of the topic that you are looking for.

Search options selector

Select the check box to make your search case-sensitive.

[Search with these conditions]

Click to display the search results with the conditions specified with and .

Search result dialog box

Displays the search results of the pages that contain the specified keywords. From the results, locate the page you are looking

for and click the topic title of the page. If the results cannot be displayed on one page, click / or a page number to

display the results on the corresponding page.

Site Map

Displays the table of contents for the e-Manual.

Chapter icons

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Click to jump to the topic of the selected chapter.

Title (Topic)

Displays titles and topics. Click a title or topic to jump to the page.

Click to return to the page top.

Click to go to the previous or next chapter.

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0ALJ-0HJ

Viewing e-Manual

Marks

Cautions regarding safety, restrictions and cautions regarding the handling of the machine, useful tips, and other information are

indicated using the marks below.

Indicates a warning concerning operations that may lead to death or injury to persons if not performed

correctly. To use the machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To

use the machine safely, always pay attention to these cautions.

Indicates an operation that must not be performed. Read these items carefully, and make sure not to

perform the described operations.

IMPORTANT Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the

machine correctly, and avoid damage to the machine or property.

NOTE Indicates a clarification of an operation, or contains additional explanations for a procedure.

TIPS Indicates useful functions or tips for using the machine.

Keys and buttons used in this manual

Keys on the operation panel and buttons on the computer display appear in the following notation:

Type Example

Keys on the

operation panel (Color)

Settings

displayed on

the operation

panel

Buttons and

other text

interfaces

displayed on

the computer

display

[Preferences]

/ used in this manual

The / keys are used to select a desired setting. They are only described at the first applicable occurrence of their use in a page

and omitted from the second time onward. For example, the / keys appear in Step 2, but are omitted in Step 3.

Example:

1Press .

2Use / to select <Network Settings>, and press .

3Select <TCP/IP Settings> <IPv4 Settings> <IP Address Settings>.

Computer screens used in this manual

Unless otherwise noted, displays used in the e-Manual are those for the MF8580Cdw. Depending on the operating system you are

using, the appearance of the displays used in this manual may slightly differ from the actual displays. Also, the appearance of drivers

and software may differ depending on their version.

Illustrations used in this manual

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Unless otherwise noted, illustrations used in the e-Manual are those for the MF8580Cdw. When differences are significant, multiple

illustrations are used with the model names, such as "MFXXXX / MFXXXX."

Abbreviations used in this manual

The following are the abbreviations for product names used in the e-Manual.

Microsoft Windows XP operating system -> Windows XP

Microsoft Windows Vista operating system -> Windows Vista

Microsoft Windows 7 operating system -> Windows 7

Microsoft Windows 8 operating system -> Windows 8

Microsoft Windows Server 2003 operating system -> Windows Server 2003

Microsoft Windows Server 2008 operating system -> Windows Server 2008

Microsoft Windows Server 2008 R2 operating system -> Windows Server 2008 R2

Microsoft Windows Server 2012 operating system -> Windows Server 2012

Microsoft Windows operating system -> Windows

㻢㻢㻟㻌㻛㻌㻢㻣㻢

0ALJ-0HK

Others

This section describes basic Windows operations and includes disclaimers, copyright information, and other information.

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0ALJ-0HL

Basic Windows Operations

Displaying [Computer] or [My Computer]

Windows XP Professional/Server 2003

[Start] select [My Computer].

Windows Vista/7/Server 2008 R2

[Start] select [Computer].

Windows 8/Server 2012

Right-click the lower-left corner of the screen select [File Explorer] [Computer].

Displaying the Printer Folder

Windows XP Professional/Server 2003

[Start] select [Printers and Faxes].

Windows XP Home Edition

[Start] select [Control Panel] [Printers and Other Hardware] [Printers and Faxes].

Windows Vista

[Start] select [Control Panel] [Printer].

Windows 7/Server 2008 R2

[Start] select [Devices and Printers].

Windows Server 2008

[Start] select [Control Panel] double-click [Printers].

Windows 8/Server 2012

Right-click the lower-left corner of the screen select [Control Panel] [View devices and printers].

Displaying Shared Printers in the Print Server

Open Windows Explorer.

Windows XP/Vista/7/Server 2003/Server 2008

[Start] select [All Programs] (or [Programs]) [Accessories] [Windows Explorer].

Windows 8/Server 2012

Right-click the lower-left corner of the screen select [File Explorer].

Select [Network] or [My Network Places] and double-click the computer set up as a print server.

To view computers on the network, you may need to turn on network discovery or search the network for computers.

Check if your shared printer is displayed.

Displaying the [CD-ROM Setup] or [Select language] Screen

If your computer does not display the [CD-ROM Setup] or [Select language] screen after inserting the CD-ROM, follow the procedure

below. The CD-ROM drive name is indicated as "D:" in this manual. The CD-ROM drive name may differ depending on the computer you

are using.

㻢㻢㻡㻌㻛㻌㻢㻣㻢

Windows XP/Server 2003

1[Start] select [Run].

2Enter "D:\Minst.exe" (for the User Software CD-ROM) or "D:\Maninst.exe" (for the Multi-lingual User Manual

CD), and then click [OK].

Windows Vista/7/Server 2008

1Enter "D:\Minst.exe" (for the User Software CD-ROM) or "D:\Maninst.exe" (for the Multi-lingual User Manual

CD) in [Search programs and files] (or [Start Search]) under the [Start] menu.

2Press the [ENTER] key.

Windows 8/Server 2012

1Right-click the lower-left corner of the screen select [Run].

2Enter "D:\Minst.exe" (for the User Software CD-ROM) or "D:\Maninst.exe" (for the Multi-lingual User Manual

CD), and then click [OK].

Printing a Test Page in Windows

You can check whether the printer driver is operational by printing a test page in Windows.

Load A4 size paper in the manual feed slot. Loading Paper in the Manual Feed Slot

Open the printer folder. Displaying the Printer Folder

Right-click your printer icon and click [Printer properties] (or [Properties]) in the pop-up menu.

Print a test page.

Click the [General] tab.

Click [Print Test Page] to print a test page.

㻢㻢㻢㻌㻛㻌㻢㻣㻢

Checking the Bit Architecture

If you are not sure whether your computer is running 32-bit or 64-bit Windows Vista/7/8/Server 2008/Server 2012, follow the procedure

below.

Display [Control Panel].

Windows Vista/7/Server 2008

[Start] select [Control Panel].

Windows 8/Server 2012

Right-click the lower-left corner of the screen select [Control Panel].

Display [System].

Windows Vista/7/8/Server 2008 R2/Server 2012

Click [System and Maintenance] or [System and Security] [System].

Windows Server 2008

Click [System].

Check the bit architecture.

For 32-bit versions

[32-bit Operating System] is displayed.

For 64-bit versions

[64-bit Operating System] is displayed.

Viewing the Computer Name

Windows XP/Server 2003

1[Start] select [Control Panel].

2Display the [System] screen.

Click [Performance and Maintenance] [System].

3Click the [Computer Name] (or [Network ID]) tab.

㻢㻢㻣㻌㻛㻌㻢㻣㻢

4Click [Change] (or [Properties]).

Windows Vista/7/8/Server 2008/Server 2012

1Display [Control Panel].

Windows Vista/7/Server 2008

[Start] select [Control Panel].

Windows 8/Server 2012

Right-click the lower-left corner of the screen select [Control Panel].

2Display [System].

Windows Vista/7/8/Server 2008 R2/Server 2012

Click [System and Security] (or [System and Maintenance]) [System].

Windows Server 2008

Double-click [System].

Checking the LPR/RAW Printer Port

Open the printer folder. Displaying the Printer Folder

Right-click your printer icon and click [Printer properties] (or [Properties]) in the pop-up menu.

Check the port settings.

Click the [Ports] tab.

Make sure that the correct port is selected for the printer.

㻢㻢㻤㻌㻛㻌㻢㻣㻢

㻢㻢㻥㻌㻛㻌㻢㻣㻢

0ALJ-0HS

Notice

Model Names

MF8580Cdw (F164802)

MF8550Cdn (F164802)

MF8540Cdn (F164800)

MF8280Cw (F164702)

MF8230Cn (F164700)

Third Party Services and Software

Third Party Software

R & TTE Directive

This equipment (F164802/F164702) conforms with the essential requirements of EC Directive 1999/5/EC and is usable in EU.

(Only for models with facsimile functionality.)

(For Europe only)

Canon Inc. / Canon Europa N.V.

EMC requirements of EC Directive

This equipment conforms with the essential EMC requirements of EC Directive. We declare that this product conforms with the EMC

requirements of EC Directive at nominal mains input 230 V, 50 Hz although the rated input of the product is 220 to 240 V, 50/60 Hz.

Use of shielded cable is necessary to comply with the technical EMC requirements of EC Directive.

Laser Safety Information

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this equipment is hermetically

sealed within the protective housing and external cover. No radiation can leak from the machine in the normal operation of the product

by the user.

This machine is classified as a Class 1 Laser Product under IEC 60825-1: 2007, EN60825-1: 2007.

220 to 240 V Model

The label shown below is attached to the laser scan unit on the machine.

This machine has been classified under IEC 60825-1: 2007, EN60825-1: 2007 and conforms to the following classes:

CLASS 1 LASER PRODUCT

LASER KLASSE 1

APPAREIL À LASER DE CLASSE 1

APPARECCHIO LASER DI CLASSE 1

PRODUCTO LÁSER DE CLASE 1

APARELHO A LASER DE CLASSE 1

LUOKAN 1 LASER-TUOTE

㻢㻣㻜㻌㻛㻌㻢㻣㻢

LASERPRODUKT KLASS 1

Use of controls, adjustments, or performance of procedures other than those specified in the manuals for the machine may result

in hazardous radiation exposure.

WEEE Directive

Only for European Union and EEA (Norway, Iceland and Liechtenstein)

These symbols indicate that this product is not to be disposed of with your household waste, according to the WEEE Directive

(2012/19/EU), the Battery Directive (2006/66/EC) and/or national legislation implementing those Directives.

If a chemical symbol is printed beneath the symbol shown above, in accordance with the Battery Directive, this indicates that a heavy

metal (Hg = Mercury, Cd = Cadmium, Pb = Lead) is present in this battery or accumulator at a concentration above an applicable

threshold specified in the Battery Directive.

This product should be handed over to a designated collection point, e.g., on an authorized one-for-one basis when you buy a new

similar product or to an authorized collection site for recycling waste electrical and electronic equipment (EEE) and batteries and

accumulators. Improper handling of this type of waste could have a possible impact on the environment and human health due to

potentially hazardous substances that are generally associated with EEE. Your cooperation in the correct disposal of this product will

contribute to the effective usage of natural resources.

For more information about the recycling of this product, please contact your local city office, waste authority, approved scheme or your

household waste disposal service or visit www.canon-europe.com/weee, or www.canon-europe.com/battery.

International ENERGY STAR Program

As an ENERGY STAR Partner, Canon Inc. has determined that this product meets the ENERGY STAR Program for

energy efficiency.

The International ENERGY STAR Office Equipment Program is an international program that promotes energy saving

through the use of computers and other office equipment.

The program backs the development and dissemination of products with functions that effectively reduce energy

consumption. It is an open system in which business proprietors can participate voluntarily.

The targeted products are office equipment, such as computers, displays, printers, facsimiles, and copiers. The

standards and logos are uniform among participating nations.

IPv6 Ready Logo

The protocol stack included in this machine has obtained the IPv6 Ready Logo Phase-1 established by the IPv6 Forum.

Wireless LAN Regulatory Information (MF8580Cdw / MF8280Cw only)

MF8580Cdw / MF8280Cw includes approved Wireless LAN Module (Model name: FM48944).

Regulatory information

Users in the European Union and other European countries

R&TTE Declaration of Conformity (Wireless LAN Module)

 



Dansk Undertegnede CANON INC. erklærer herved, at FM48944 overholder de væsentlige krav og øvrige relevante krav

㻢㻣㻝㻌㻛㻌㻢㻣㻢

[Danish] i direktiv 1999/5/EF.

Deutsch

[German]

Hiermit erklärt CANON INC., dass sich das Gerät FM48944 in Übereinstimmung mit den grundlegenden

Anforderungen und den übrigen einschlägigen Bestimmungen der Richtlinie 1999/5/EG befindet.

Eesti

[Estonian]

Käesolevaga kinnitab CANON INC. seadme FM48944 vastavust direktiivi 1999/5/EÜ olulistele nõuetele ja

muudele asjakohastele sätetele.

English Hereby, CANON INC., declares that FM48944 is in compliance with the essential requirements and other relevant

provisions of Directive 1999/5/EC.

Español

[Spanish]

Por medio de la presente CANON INC. declara que el FM48944 cumple con los requisitos esenciales y

cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999/5/CE.



[Greek]

«¡¨«£¬¨«¤¯««³¤´µ«¶

Français

[French]

Par la présente, CANON INC. déclare que l’appareil FM48944 est conforme aux exigences essentielles et aux

autres dispositions pertinentes de la directive 1999/5/CE.

Italiano

[Italian]

Con la presente CANON INC. dichiara che FM48944 è conforme ai requisiti essenziali ed alle altre disposizioni

pertinenti stabilite dalla direttiva 1999/5/CE.

Latviski

[Latvian]

·¸¹º¼¸½¾º¸¾

º

¿Â

[Lithuanian]

Ã¸ÄÅÆÇ¹ÈÄ

reikalavimus ir kitas josnuostatas.

Nederlands

[Dutch]

Hierbij verklaart CANON INC. dat FM48944 in overeenstemming is met de essentiële eisen en de andere

relevante bepalingen van richtlijn 1999/5/EG.

Malti

[Maltese]

ÉÊËÌËÍÎÏÐ

ÍË¹¼

Magyar

[Hungarian]

ÇÇÌÑÒÓÔÔ

ÇÔ¸Ò

Polski [Polish] ÕÊÐÇÊÇÖ

stosownymi postanowieniami Dyrektywy 1999/5/EC.

Português

[Portuguese]

Por este documento, a CANON INC. declara que o FM48944 está em conformidade com os requisitos essenciais e

outras disposições relevantes da Diretiva 1999/5/CE.



[Slovenian]

Družba CANON INC. izjavlja, da je tiskalnik FM48944 skladni z bistvenimi zahtevami in ostalimi relevantnimi



Slovensky

[Slovak]

ØÙÔÔ

1999/5/ES.

Suomi

[Finnish]

CANON INC. vakuuttaa täten, että FM48944 -laite on direktiivin 1999/5/ EY oleellisten vaatimusten ja sitä

koskevien direktiivin muiden ehtojen mukainen.

Svenska

[Swedish]

Härmed intygar CANON INC. att denna FM48944 står i överensstämmelse med de väsentliga egenskapskrav och

övriga relevanta bestämmelser som framgår av direktiv 1999/5/EG.

ÚÛÝ

[Romanian]

ÞÝÌÝßÌààâ

alte prevederi relevante incluse în Directiva 1999/5/CE.

ãìíïðòóô÷

ùú÷ô

[Bulgarian]

ûýðóþÿùÿùôíðò÷òðùÿþïÿðòýðóìùóþùý÷þù÷ú÷óôðý÷÷òï÷þù

ò÷íÿ÷÷÷ú÷óôðý÷ýð÷òùôþ÷ðû

Íslenska

[Icelandic]

Hér með lýsir CANON INC. því yfir að FM48944 sé í samræmi við grunnkröfur og aðrar kröfur, sem gerðar eru í

tilskipun 1999/5/EC.

Norsk

[Norwegian]

CANON INC. erklærer herved at utstyret FM48944 er i samsvar med de grunnleggende krav og øvrige relevante

krav i direktiv 1999/5/EF.

Gaeilge [Irish] Dearbhaíonn CANON INC. leis seo go gcloíonn FM48944 le ceanglais riachtanacha agus le forálacha ábhartha eile

na Treorach 1999/5/CE.

㻢㻣㻞㻌㻛㻌㻢㻣㻢



[Czech]

¸ÈÈÉ¹¹¼ÚÈÚÉ

IS, IT, LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Poznámky týkající se použití tohoto produktu.Francie:

Ô

Dansk

[Danish]

* Dette produkt må anvendes i AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI, LT,

LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Bemærkninger for anvendelse af dette produkt.Frankrig: Dette

produkt kan ikke anvendes udendøre.

Deutsch

[German]

* Dieses Gerät darf in folgenden Ländern betrieben werden AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB,

GR, HU, IE, IS, IT, LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Hinweise zur Verwendung dieses

Produkts.Frankreich: Dieses Produkt darf nicht im Freien verwendet werden.

Eesti

[Estonian]

* Seda seadet võib kasutada AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI, LT, LU,

LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Teadaanne selle toote kasutamise kohta.Prantsusmaa: seda toodet saab

kasutada vaid siseruumides.

English

* This equipment may be operated in AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI,

LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Notice for use of this product.France : This product cannot be

used outdoors.

Español

[Spanish]

* Este equipo puede ser utilizado en AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI,

LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Aviso relativo al uso de este producto.Francia: este producto no

puede utilizarse en exteriores.

Français

[French]

* Cet équipement peut être utilisable en AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT,

LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Avis concernant l’utilisation de ce produit.France : Ce produit

ne peut pas être utilisé à l’extérieur.

Italiano

[Italian]

* Questo dispositivo può essere utilizzato in AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS,

IT, LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Nota per l’uso del prodotto.Francia: il prodotto non può

essere utilizzato all’aperto.

Latviski

[Latvian]

ÃººÈÈÉ¹¹¼ÚÈÚÉ¿¿¿

¿¿Þ¿ÞÚ¼Þºº¾¾¾¾º

¾¾

¿Â

[Lithuanian]

ÃÇÇÈÈÉ¹¹¼ÚÈÚÉ¿¿

¿¿¿Þ¿ÞÚ¼Þ¸Þ½

negalima naudoti lauke.

Nederlands

[Dutch]

* Deze apparatuur kan worden gebruikt in de volgende landen AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR,

GB, GR, HU, IE, IS, IT, LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Kennisgeving voor gebruik van dit

product.Frankrijk: dit product kan niet buiten worden gebruikt.

㻢㻣㻟㻌㻛㻌㻢㻣㻢

Suomi

[Finnish]

* Laitetta voidaan käyttää seuraavassa maassa AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE,

IS, IT, LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Huomautuksia tämän tuotteen käytöstä.Ranska:

Tuotetta ei saa käyttää ulkoilmassa.

Malti

[Maltese]

* Dan l-apparat jista’ jintuza f’ AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI, LT,

¿¿¿Þ¿ÞÚ¼ÐÇÍËÐÏË¹Ë

ÐÌ¸

Magyar

[Hungarian]

* Ez a készülék AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI, LT, LU, LV, MT, NL,

Þ¿ÞÚ¼ÒÇÇÔÔÇÔ

beltérben használható.

Polski

[Polish]

Ð¸ÊÊÈÈÉ¹¹¼ÚÈÚÉ

¿¿¿¿¿Þ¿ÞÚ¼ÊÇÐÊ

ÐÐÊÊ

Português

[Portuguese]

* Este equipamento pode ser utilizado em AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT,

LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Aviso referente ao uso deste produto.França: Este produto

não pode ser usado em áreas externas.



[Slovenian]

* To opremo je dovoljeno uporabljati v AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT,

LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Obvestilo glede uporabe tega izdelka.Francija: Tega izdelka ni

Ç¸

Slovensky

[Slovak]

¸ÔÈÈÉ¹¹¼ÚÈÚÉ

IS, IT, LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Upozornenie k používaniu tohto výrobku.Francúzsko:

¸



[Greek]

¡¦¡ ¦§¡µ¬£§¡¡!µ£ÈÈÉ¹¹¼ÚÈÚÉ

Svenska

[Swedish]

* Den här utrustningen kanske fungerar i AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT,

LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Meddelande för användning av denna produkt.Frankrike:

Denna produkt får inte användas utomhus.

ÚÛÝ

[Romanian]

* Acest echipament poate fi operat in AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI,

¿¿¿¿Þ¿ÞÚ¼Ýà

va utiliza în exterior.

ãìíïðòóô÷

ùú÷ô

[Bulgarian]

&ÿðÿ'ÿòðýùÿùðóù÷úÿíúðÈÈÉ¹¹¼ÚÈÚÉ

¿¿¿¿¿Þ¿ÞÚ¼(ð'ùíùôðÿ÷úÿíúðýùþÿýðþÿú÷òÿôþ)òðý*÷

&ÿú÷òÿôþýùÿùðóù÷úÿíúð÷úìýþùò÷þÿò÷þðýð+÷òðþð

Íslenska

[Icelandic]

* Viðgerð á þessu tæki má annast á AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI,

LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.* Tilkynning vegna notkunar vörunnar.Frakkland : Þessa vöru má

ekki nota utan dyra.

Norsk

[Norwegian]

* Dette produktet må anvendes i AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT, LI, LT,

LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.

* Merknad for bruk av dette produktet.Frankrike: Produktet kan ikke brukes utendørs.

Gaeilge

[Irish]

* Féadfar an trealamh seo a fheidhmiú in AT, BE, BG, CH, CY, CZ, DE, DK, EE, ES, FI, FR, GB, GR, HU, IE, IS, IT,

LI, LT, LU, LV, MT, NL, NO, PL, PT, RO, SE, SI, SK.

* Fógra maidir le húsáid an táirge seo.An Fhrainc : Ní féidir an táirge seo a úsáid amuigh faoin aer.

Regulatory information for users in Jordan

Contains Wireless LAN Module approved by TRC/SS/2011/32

Regulatory information for users in UAE

TRA REGISTERD No: ER0058948/11

DEALER No: DA0058934/11

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS

PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS

FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR

CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

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No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or

computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the

prior written permission of Canon Inc.

Trademarks

Canon and the Canon logo are registered trademarks of Canon Inc. in the United States and may also be trademarks or registered

trademarks in other countries.

Adobe, Acrobat, Reader, and Photoshop are registered trademarks of Adobe Systems Incorporated in the United States and/or other

countries.

Apple, Bonjour, Mac OS, Macintosh, and OS X are trademarks or registered trademarks of Apple Inc. in the U.S. and/or other countries.

Microsoft, Windows, Windows Vista, Windows Server, Internet Explorer, Word, Excel and Power Point are either registered trademarks or

trademarks of Microsoft Corporation in the United States and/or other countries.

This product contains the Universal Font Scaling Technology or UFST® under license from Monotype Imaging, Inc. UFST® is a trademark

of Monotype Imaging, Inc. registered in the United States Patent and Trademark Office and may be registered in certain jurisdictions.

All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

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0ALJ-0J1

CANON INC.

30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON MARKETING JAPAN INC.

16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan

CANON U.S.A., INC.

One Canon Park, Melville, NY 11747, U.S.A.

CANON EUROPA N.V.

Bovenkerkerweg 59, 1185 XB Amstelveen, The Netherlands

CANON CHINA CO. LTD.

15F Jinbao Building No.89, Jinbao Street, Dongcheng District, Beijing 100005, PRC

CANON SINGAPORE PTE LTD

1 HarbourFront Avenue, #04-01 Keppel Bay Tower, Singapore 098632

CANON AUSTRALIA PTY LTD

1 Thomas Holt Drive, North Ryde, Sydney NSW 2113, Australia

CANON GLOBAL WORLDWIDE SITES

http://www.canon.com/

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Before Using the Driver 3

About the Drivers and Software 4

Supported Operating Systems 5

Selecting the Driver to Be Installed 6

Installing the MF Drivers and MF Toolbox 8

Installing Using [Easy Installation] (For Windows) 9

Installing Using [Custom Installation] (For Windows) 17

Installing the Software (For Macintosh) 28

USB Cable Connection (Only when Connecting with USB) 32

Checking the Installation Results (For Windows) 33

Registering the Printer and Fax (For Macintosh) 34

Installing the Latest Drivers Downloaded from the Canon Homepage 42

Installing the MF Drivers on the WSD Network (For Windows) 43

Installing the MF Drivers 44

Setting WSD 51

Uninstalling the Software 53

Uninstalling the Printer/Fax/Scanner Driver (For Windows) 54

Uninstalling the MF Toolbox (For Windows) 56

Uninstalling the Drivers for the WSD Device (For Windows) 58

Uninstalling the Product Extended Survey Program (For Windows) 61

Uninstalling the Software (For Macintosh) 62

Troubleshooting 64

How to Use the Online Help 66

Confirming IP Address Settings 68

How to Check the Bit Architecture (For Windows) 71

Disclaimers 72

Trademarks 74

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0AWU-000

Before Using the Driver

Read this chapter before installing the software such as the MF Drivers.

"About the Drivers and Software"

"Supported Operating Systems"

"Selecting the Driver to Be Installed"

Before Using the Driver

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0AWU-001

MF Drivers

Printer driver You can print from an application to the machine once you have the printer driver installed on

your computer.

Fax driver*1

If you install the fax driver on your computer, you can select "Print" from an application, select

the Canon fax driver as a printer, and specify the output destination and options. The fax driver

converts the data into an image that conforms to standard fax protocols so that the data can be

printed or saved using the recipient's fax machine.

Scanner driver You can use the machine as a scanner once you have the scanner driver installed on your

computer.

Network Scan

Utility

You need this utility software to use the machine as a network scanner. It is automatically

installed along with the scanner driver.

MF Toolbox*2 The MF Toolbox provides a group of commands for you to open a scanned image in an

application, send it as an e-mail attachment file, store it on the hard disk, etc.

Additional Software Program

Presto!

PageManager You can handle scanned images in many ways using this software.

*1 Fax driver may not be supplied depending on the model you are using.

*2 Some features of the MF Toolbox for Macintosh may differ from those of the MF Toolbox for Windows. For details, see the Canon

Scanner Driver Guide.

NOTE

Depending on the operating system you are using, some functions of the driver software included in the CD-ROM may

not be usable. The newest software is posted on the Canon web site. Please verify the operating environment etc. and

download the appropriate software if required.

About the Drivers and Software

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0AWU-002

: Supported

: Not supported

Windows

Vista/7/8

Windows

Server 2003

Windows

Server 2008

Windows Server 2008

R2/Server 2012

Mac OS X (version

10.5.8 or later)*2

Printer driver (UFRII

LT) *1 *1 *1

Printer driver (UFRII

LT (XPS)) *1

Printer driver

(PCL5)*2 *1 *1 *1

Printer driver

(PCL6)*2 *1 *1 *1

Fax driver*2 *1 *1 *1

Scanner driver

Network Scan Utility *1 *1

MF Toolbox

Presto!

PageManager

*1 Supported only over network connection.

*2 These software may not be supplied depending on your model or your country or region.

Supported Operating Systems

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After selecting the connection method between the machine and a computer, select the driver to be installed.

Press .

Press [ ] or [ ] to highlight <System Management Settings>, and then press .

Press [ ] or [ ] to highlight <PDL Selection (Plug and Play)>, and then press .

Press [ ] or [ ] to highlight <Network> or <USB>, and then press .

Press [ ] or [ ] to highlight the printer driver you are using, and then press .

Selecting the Driver to Be Installed

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Selectable page description language

Network

Fax

UFRII LT

UFRII LT (XPS)

PCL5

PCL6

USB

UFRII LT

UFRII LT (XPS)

PCL5

PCL6

Restart the machine.

It is necessary to restart the machine for the settings to take effect.

Turn OFF the machine and wait for at least 10 seconds before turning it back ON.

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Installing the MF Drivers and MF Toolbox

Install the software to use the machine.

"Installing Using [Easy Installation] (For Windows)"

"Installing Using [Custom Installation] (For Windows)"

"Installing the Software (For Macintosh)"

"USB Cable Connection (Only when Connecting with USB)"

"Checking the Installation Results (For Windows)"

"Registering the Printer and Fax (For Macintosh)"

"Installing the Latest Drivers Downloaded from the Canon Homepage"

The method of installation varies depending on the connection method or environment.

OS Connection

method Installation method

Windows

USB connection "Installing Using [Easy Installation] (For Windows)"*

"Installing Using [Custom Installation] (For Windows)"

Network connection

(IPv4 environment)

Network connection

(IPv6 environment)*"Installing the MF Drivers on the WSD Network (For Windows)"

Macintosh USB connection "Installing the Software (For Macintosh)"

Network connection

When installing downloaded drivers "Installing the Latest Drivers Downloaded from the Canon

Homepage"

Presto! PageManager is not installed by selecting [Easy Installation]. To install the software, select [Custom Installation].

If you are operating in the IPv6 environment, you cannot install the drivers or software following procedures below.

Refer to "Installing the MF Drivers on the WSD Network (For Windows)" to install MF Drivers.

You may not be able to use the scan function in the IPv6 environment.

IMPORTANT

User rights for logging on to Windows

Log on as a user with administrative rights.

When installing via USB connection

Connect the USB cable after the software installation.

Make sure that the power of the machine is turned ON when connecting the USB cable.

When installing via network connection

Before starting the installation, check the following.

The computer and machine are connected via the network.

The power of the machine is turned ON.

The IP addresses are properly set up.

Installing the MF Drivers and MF Toolbox

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Insert the User Software CD-ROM into the slot on your computer.

Click [Easy Installation].

The options to be displayed differ depending on your country or region.

If the above CD-ROM Setup screen does not appear:

Windows XP and Server 2003

1. From the [Start] menu, select [Run].

2. Enter "D:\MInst.exe", and then click [OK].

Windows Vista, 7, and Server 2008

1. Enter "D:\MInst.exe" in [Start Search] or [Search programs and files] under the [Start] menu.

2. Press the [ENTER] key on the keyboard.

Windows 8 and Server 2012

1. Right-click the lower-left corner of the screen and select [Run].

2. Enter "D:\MInst.exe", and then click [OK].

* The CD-ROM drive name is indicated as "D:" in this manual. The CD-ROM drive name may differ depending on

the computer you are using.

Installing Using [Easy Installation] (For Windows)

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If the language selection screen is displayed before the CD-ROM setup screen appears:

Select the language and click [OK].

When the following screen appears, select the connection to a computer.

For USB Connection:

Select [USB Connection], and click [Next].

For Network Connection:

Select [Network Connection], and click [Next].

NOTE

Windows Server 2003/Server 2008/Server 2012

This screen is not displayed. Proceed to the following procedure.

Click [Install].

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Read the License Agreement and click [Yes].

Click [Next].

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The following screen appears. Click [Yes].

For USB Connection:

Proceed to step 9.

For Network Connection:

Proceed to step 7.

Select the machine to be installed.

(1) Select the machine.

(2) Click [Next].

If no machines are displayed in [Device List]:

Perform the following procedure.

1. Check the following.

The computer and machine are connected via the network.

The machine is turned on.

The IP address is set correctly.

The computer and machine are on the same subnet.

Security software has been exited.

2. Click [Update Device List].

If any machines are not displayed by performing the above procedure, perform the following procedure.

1. Click [Search by IP Address].

2. Enter the IP address of the machine to be installed.

"Confirming IP Address Settings"

If the IP address of the machine is between "169.254.1.0 and 169.254.254.255", the IP address is the one

assigned by the AutoIP function.

If an IP address other than link-local addresses is set for the computer, set an IP address in the same subnet

as the computer (other than link-local addresses) also for this machine manually.

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This enables the installer to search for this machine.

e-Manual -> "Setting IPv4 Address"

3. Click [OK].

Installation starts when clicking [Starts].

Click [Exit].

For USB Connection: For Network Connection:

Next, installation of MF Toolbox starts.

In Windows Server 2003/Server 2008/Server 2012, MF Toolbox is not installed. Proceed to step 13.

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Click [Start].

Click [Exit].

When the following screen appears, read the displayed information, click [Accept] or [Do Not Accept], and

then click [Next].

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If you select [Accept]:

The Product Extended Survey Program (the program to investigate the state of usage) will be installed.

The Product Extended Survey Program is the program to send the information related to the usage of this machine to Canon

every month for ten years. Any other information including your personal information is not sent.

You can also uninstall the Product Extended Survey Program.

"Uninstalling the Product Extended Survey Program (For Windows)"

Confirm that the application is selected [ ] under [Install] and click [Next].

Restart your computer.

(1) Select the [Restart Computer Now (Recommended)] check box.

(2) Click [Restart].

Remove the CD-ROM once this screen appears.

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In the case of USB connection, wait until your computer is restarted.

"USB Cable Connection (Only when Connecting with USB)"

In the case of network connection, check the installation results.

"Checking the Installation Results (For Windows)"

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0AWU-007

Insert the User Software CD-ROM into the slot on your computer.

Click [Custom Installation].

The options to be displayed differ depending on your country or region.

If the above CD-ROM Setup screen does not appear:

Windows XP and Server 2003

1. From the [Start] menu, select [Run].

2. Enter "D:\MInst.exe", and then click [OK].

Windows Vista, 7, and Server 2008

1. Enter "D:\MInst.exe" in [Start Search] or [Search programs and files] under the [Start] menu.

2. Press the [ENTER] key on the keyboard.

Windows 8 and Server 2012

1. Right-click the lower-left corner of the screen and select [Run].

2. Enter "D:\MInst.exe", and then click [OK].

* The CD-ROM drive name is indicated as "D:" in this manual. The CD-ROM drive name may differ depending on

the computer you are using.

Installing Using [Custom Installation] (For Windows)

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If the language selection screen is displayed before the CD-ROM setup screen appears:

Select the language and click [OK].

When the following screen appears, select the connection method to a computer.

For USB Connection:

Select [USB Connection], and click [Next].

For Network Connection:

Select [Network Connection], and click [Next].

NOTE

Windows Server 2003/Server 2008/Server 2012:

This screen is not displayed. Proceed to the following procedure.

Select the check box next to the application you want to install and click [Install].

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The options to be displayed differ depending on your country or region.

Read the License Agreement and click [Yes].

Click [Next].

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The following screen appears. Click [Yes].

For USB Connection:

Proceed to step 13.

For Network Connection:

Proceed to step 7.

Select the machine to be installed.

(1) Select the machine.

(2) Click [Next].

If no machines are displayed in [Device List]:

Perform the following procedure.

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1. Check the following.

The computer and machine are connected via the network.

The machine is turned on.

The IP address is set correctly.

The computer and machine are on the same subnet.

Security software has been exited.

2. Click [Update Device List].

If any machines are not displayed by performing the above procedure, perform the following procedure.

1. Click [Search by IP Address].

2. Enter the IP address of the machine to be installed.

"Confirming IP Address Settings"

If the IP address of the machine is between "169.254.1.0 and 169.254.254.255", the IP address is the one

assigned by the AutoIP function.

If an IP address other than link-local addresses is set for the computer, set an IP address in the same subnet

as the computer (other than link-local addresses) also for this machine manually.

This enables the installer to search for this machine.

e-Manual -> "Setting IPv4 Address"

3. Click [OK].

Select the function you want to use.

(1) Select the function you want to use (driver to be installed).

(2) Click [Next].

[Printer] Select when using the print function.

[Fax (for Supported

Models)]

Select when using the PC fax function. (This function sends documents or images that were created

on a computer directly as a fax transmission.)

[Scanner] Select when using the scan function.

If another Select Driver screen is displayed, repeat this step until the Confirm Settings screen is displayed.

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Set the printer or fax information.

(1) Specify the settings for each option as needed.

(2) Click [Next].

Printer information*1 Fax information*2

*1 Appears if you selected [Printer] in step 8.

*2 Appears if you selected [Fax (for Supported Models)] in step 8.

[Printer Name]

Enter a new name if you want to change the printer or fax name.

[Fax Name]

[Use as Shared

Printer]

Select the check box to share the printer or fax.

[Use as Shared

Fax]

[Shared Name] Change the shared name as needed.

NOTE

If you selected the [Use as Shared Printer] or [Use as Shared Fax] check box:

Install the additional driver as follows.

1. Click [Drivers to Add].

2. Select the operating system displayed in [Drivers to Add].

3. Click [OK].

If a 64-bit operating system is running on a computer on which the installation is being performed, the download

installation (installation from a network) for a client computer on which any of the following 32-bit operating systems is

running is not supported due to a Windows restriction.

Windows XP (on which no service pack or SP1 is installed)

Windows Server 2003 (on which no service pack is installed)

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If you download and install the software on any of the above 32-bit operating systems, you may fail to install the software

and may not be able to open the printing preferences dialog box.

If any of the following 32-bit operating systems is running on a computer on which the installation is being performed, the

additional driver for a 64-bit operating system cannot be installed.

Windows XP (on which no service pack or SP1 is installed)

Windows Server 2003 (on which no service pack is installed)

Click [Start] to start installation.

Select the machine you would like to make your default printer.

(1) Select the machine you would like to make your default printer.

(2) Click [Next].

This screen appears only when installing the printer driver and fax driver.

Select to print a test page.

(1) Select the check box to print a test page.

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(2) Click [Next].

This screen appears only when installing the printer driver and fax driver.

Click [Exit].

For USB Connection: For Network Connection:

Next, installation of MF Toolbox starts.

In any of the following cases, MF Toolbox is not installed. Proceed to step 17.

If you are using Windows Server 2003/Server 2008/Server 2012

If you cleared the [MF Toolbox] check box in step 4

Click [Next].

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The screens for specifying a location in which the MF Toolbox is installed and position to which the start menu is added appear.

Specify the settings in the respective screens, and then click [Next]. Click [Start] in the displayed screen.

Click [Exit].

The software for which the check box was selected in step 4 is installed.

Follow the on-screen instructions.

When the following screen appears, read the displayed information, click [Accept] or [Do Not Accept], and

then click [Next].

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If you select [Accept]:

The Product Extended Survey Program (the program to investigate the state of usage) will be installed.

The Product Extended Survey Program is the program to send the information related to the usage of this machine to Canon

every month for ten years. Any other information including your personal information is not sent.

You can also uninstall the Product Extended Survey Program.

"Uninstalling the Product Extended Survey Program (For Windows)"

Confirm that the applications are selected [ ] under [Install] and click [Next].

The options to be displayed differ depending on your country or region.

Restart your computer.

(1) Select the [Restart Computer Now (Recommended)] check box.

(2) Click [Restart].

Remove the CD-ROM once this screen appears.

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In the case of USB connection, wait until your computer is restarted.

"USB Cable Connection (Only when Connecting with USB)"

In the case of network connection, check the installation results.

"Checking the Installation Results (For Windows)"

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0AWU-00X

To connect with USB, connect the USB cable after installing the software.

After completing the procedures described in this section, proceed to the procedures in "Registering the Printer and Fax

(For Macintosh)."

The installation screen varies depending on the version of Mac OS X.

Be sure to close all applications that are running.

Insert the User Software CD-ROM into the slot on your computer.

Double-click the CD-ROM icon, and then double-click the [Canon_MF_Driver.pkg] icon.

Click [Continue].

Installing the Software (For Macintosh)

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Read the License Agreement and click [Continue].

Click [Agree].

When the following screen appears, click [Continue].

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You cannot change the installation location.

Click [Install].

The [Change Install Location] button may appear, but you cannot change the installation location.

Enter your [Name] and [Password], and click [OK].

If you are using Mac OS X 10.7.x or later, click [Install Software].

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When the following screen appears, click [Close].

In the case of USB connection, proceed to "USB Cable Connection (Only when Connecting with USB)."

In the case of network connection, proceed to "Registering the Printer and Fax (For Macintosh)."

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Remove the cap that covers the USB port on the back side of the machine.

Pull the string forward to remove the cap, as shown below.

Connect the USB cable.

Connect the flat end (a) to the USB port on the computer.

Connect the square end (b) to the USB port on the machine.

If a dialog box is displayed:

Follow the on-screen instructions and complete installation.

In the case of Windows, check the installation results.

"Checking the Installation Results (For Windows)"

In the case of Macintosh, registering the machine is required.

"Registering the Printer and Fax (For Macintosh)"

USB Cable Connection (Only when Connecting with USB)

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Check if the MF drivers, MF Toolbox, and e-Manual are installed correctly.

Check if the following icons are displayed for the installed applications.

NOTE

About Icons That Are Displayed:

Icons for each driver may be displayed separately or only representative icon may be displayed depending on the

operating system.

Software Location Icon

Printer driver [Printers and Faxes], [Printers], or [Devices and Printers] folder

Fax driver [Printers and Faxes], [Printers], or [Devices and Printers] folder

Scanner driver [Scanners and Cameras] or [Scanners and Cameras Properties]

folder

For network

connection

For USB connection

MF Toolbox Desktop

Network Scan Utility Taskbar

e-Manual Desktop

Checking the Installation Results (For Windows)

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0AWU-013

To print or send faxes from a Macintosh, you need to register this machine in the Macintosh. The registration method

varies depending on the connection method. Select a method according to your environment.

To use the scanning function via a network connection, you need to register the scanner to the MF Toolbox. For details,

see the Canon Scanner Driver Guide.

Connection method Registration method

Auto IP (Bonjour) "Bonjour Connection"

TCP/IP connection "TCP/IP Connection"

USB connection "USB Connection"

Bonjour Connection

Open [System Preferences], and click [Printer & Fax] or [Print & Scan].

Click the [+] icon.

Click [Default], and then select a printer name for which [Bonjour] is displayed in the [Kind] or

[Connection] column.

Registering the Printer and Fax (For Macintosh)

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Select [Select Printer Software] from [Print Using].

Select a driver that is capable for this machine from the driver list, and then click [OK].

If you are using Mac OS X 10.5.x, clicking [OK] is not required.

Click [Add].

If the following screen appears, specify the optional settings, and then click [Continue] or [OK].

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Check that this machine is added to the [Printer & Fax] or [Print & Scan] dialog box.

Close the dialog box.

TCP/IP Connection

The fax driver cannot be used in an IPv6 environment.

Open [System Preferences], and click [Printer & Fax] or [Print & Scan].

Click the [+] icon.

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Click [IP], and then select a print protocol from [Protocol].

Enter the IP address of the machine to [Address], and then select [Select Printer Software] from

[Print Using].

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Select a driver that is capable for this machine from the driver list, and then click [OK].

If you are using Mac OS X 10.5.x, clicking [OK] is not required.

Click [Add].

If the following screen appears, specify the optional settings, and then click [Continue] or [OK].

Check that this machine is added to the [Printer & Fax] or [Print & Scan] dialog box.

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Close the dialog box.

USB Connection

Open [System Preferences], and click [Printer & Fax] or [Print & Scan].

Click the [+] icon.

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Click [Default], and then select a printer name for which [USB] is displayed in the [Kind] or

[Connection] column.

Select [Select Printer Software] from [Print Using].

Select a driver that is capable for this machine from the driver list, and then click [OK].

If you are using Mac OS X 10.5.x, clicking [OK] is not required.

Click [Add].

If the following screen appears, specify the optional settings, and then click [Continue] or [OK].

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Check that this machine is added to the [Printer & Fax] or [Print & Scan] dialog box.

Close the dialog box.

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This section describes the outline of the procedure to install the drivers/software downloaded from the Canon homepage.

For the procedure to download drivers/software, refer to the download site of the Canon homepage.

Decompress the downloaded file.

Open the [DRIVERS] folder, and then double-click [Setup] or [Setup.exe]

If the [User Account Control] screen appears, click [Yes] or [Continue].

Follow the on-screen instructions.

After the installation completes, perform the following procedure.

In the case of Windows:

"USB Cable Connection (Only when Connecting with USB)"

"Checking the Installation Results (For Windows)"

In the case of Macintosh:

"Registering the Printer and Fax (For Macintosh)"

Installing the Latest Drivers Downloaded from the Canon Homepage

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Installing the MF Drivers on the WSD Network (For

Windows)

You can print from a Windows Vista/7/8/Server 2008/Server 2012 computer using the WSD (Web Services on Devices)

protocol.

To use WSD, follow the procedures in both "Installing the MF Drivers" and "Setting WSD"

IMPORTANT

To enable or disable WSD:

Use the operation panel on the machine.

e-Manual -> "Configuring Printing Protocols and WSD Functions"

Installing the MF Drivers on the WSD Network (For Windows)

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Open the printer folder.

For Windows Vista:

From the [Start] menu, select [Control Panel], and then click [Printer].

For Windows 7/Server 2008

From the [Start] menu, select [Devices and Printers].

For Windows 8/Server 2012

Right-click the lower-left corner of the screen, select [Control Panel], and then click [View devices and printers].

Click [Add a printer].

Click [Add a local printer].

Installing the MF Drivers

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Confirm that [LPT1: (Printer Port)] is displayed for [Use an existing port] and click [Next].

Click [Have Disk].

Insert the User Software CD-ROM into the slot on your computer.

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When the following screen appears, click [Exit].

The options to be displayed differ depending on your country or region.

When [AutoPlay] is displayed:

Click [ ] to close the dialog box.

Click [Browse].

Open the folder where the printer driver files are stored.

For 32-bit versions:

Open [DRIVERS] -> [us_eng] -> [32bit] -> [Driver] on the CD-ROM and click [Open].

For 64-bit versions:

Open [DRIVERS] -> [us_eng] -> [x64] -> [Driver] on the CD-ROM and click [Open].

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When you are not sure which operating system that you are using on your computer:

"How to Check the Bit Architecture (For Windows)"

Click [OK].

Select the printer driver you are using, and then click [Next].

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Specify the printer name.

(1) Enter a different name to change the default printer name.

When [Set as default printer] is displayed, specify whether to choose the machine as the default printer (Windows

Vista/Server 2008).

(2) Click [Next].

Installation begins. Wait until the following screen closes.

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When [User Account Control] appears:

Click [Yes] or [Continue].

Select [Do not share this printer] and click [Next].

To set the machine as a shared printer, configure the related settings after you have performed the procedure provided in

"Setting WSD."

Click [Finish].

When [Set as the default printer] is displayed, specify whether to choose the machine as the default printer (Windows

7/8/Server 2008 R2/Server 2012).

Eject the CD-ROM when the following screen appears.

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The icon is added to the printer folder.

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Open the network folder.

For Windows Vista/Server 2008:

Select [Network] from the [Start] menu.

For Windows 7/Server 2008 R2:

Select [Computer] from the [Start] menu and click [Network].

For Windows 8/Server 2012

Right-click the lower-left corner of the screen, select [File Explore], and then click [Network].

Right-click the machine icon and select [Install] from the pop-up menu.

The icon is add to the printer folder. Installation is complete.

Setting WSD

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When [User Account Control] appears:

Click [Yes] or [Continue].

Follow the steps in the procedure below to delete the icon added in step 13 of "Installing the MF Drivers," if you do not

need it.

(1) Right-click the icon and select [Remove device] or [Delete] from the pop-up menu.

(2) Click [Yes].

(3) When [User Account Control] appears, click [Yes] or [Continue].

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Uninstalling the Software

If you do not need the drivers or applications, you can uninstall them with the following procedure.

"Uninstalling the Printer/Fax/Scanner Driver (For Windows)"

"Uninstalling the MF Toolbox (For Windows)"

"Uninstalling the Drivers for the WSD Device (For Windows)"

"Uninstalling the Product Extended Survey Program (For Windows)"

"Uninstalling the Software (For Macintosh)"

IMPORTANT

Confirm the following before uninstalling the software:

You must have administrative privileges on the computer.

You should have the installation software (in case you want to re-install the drivers).

You have closed all applications on your computer desktop.

Uninstalling the Software

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Open [Programs and Features].

For Windows XP:

From the [Start] menu, select [Control Panel], and then double-click [Add or Remove Programs].

For Windows Vista/7/Server 2003/Server 2008:

1. From the [Start] menu, select [Control Panel].

2. Click [Uninstall a Program] or double-click [Programs and Features].

For Windows 8/Server 1012:

Right-click the lower-left corner of the screen and select [Programs and Features].

Select [Canon MF8500C Series] (or [Canon MF8200C Series]), and then click [Uninstall].

Click [Delete].

Click [Yes] to confirm the uninstallation.

Click [Exit] (or [Restart]).

Uninstalling the Printer/Fax/Scanner Driver (For Windows)

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Open [Programs and Features].

For Windows XP:

From the [Start] menu, select [Control Panel], and then double-click [Add or Remove Programs].

For Windows Vista/7/Server 2003/Server 2008:

1. From the [Start] menu, select [Control Panel].

2. Click [Uninstall a Program] or double-click [Programs and Features].

For Windows 8/Server 1012:

Right-click the lower-left corner of the screen and select [Programs and Features].

Select [Canon MF Toolbox 4.9], and then click [Uninstall].

Click [Remove].

Click [Exit].

Uninstalling the MF Toolbox (For Windows)

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Insert the User Software CD-ROM.

When the following screen appears, click [Exit].

The options to be displayed differ depending on your country or region.

If [AutoPlay] is displayed:

click [ ] to close the dialog box.

Open the folder that contains the uninstaller on the CD-ROM.

For 32-bit:

\DRIVERS\us_eng\32bit\misc\

For 64-bit:

\DRIVERS\us_eng\x64\misc\

Double-click [DelDrv.exe].

Uninstalling the Drivers for the WSD Device (For Windows)

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When [User Account Control] appears

Click [Yes] or [Continue].

Click [Delete].

Click [Yes].

Click [Exit].

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Open the Explorer, and click [Network].

Right-click the machine icon and select [Uninstall] from the pop-up menu.

When [User Account Control] appears

Click [Yes] or [Continue].

The machine icon is deleted from the printer folder, and uninstall is completed.

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Open [Programs and Features].

For Windows XP:

From the [Start] menu, select [Control Panel], and then double-click [Add or Remove Programs].

For Windows Vista/7:

1. From the [Start] menu, select [Control Panel].

2. Click [Uninstall a program] or double-click [Programs and Features].

For Windows 8:

Right-click the lower-left corner of the screen and select [Programs and Features].

Select [Canon Laser Printer/Scanner/Fax Extended Survey Program], and then click [Uninstall].

Follow the on-screen instructions.

Uninstalling the Product Extended Survey Program (For Windows)

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If the machine is connected to a computer with a USB cable, disconnect the USB cable.

If you want to delete the scanner driver or MF Toolbox, proceed to Step 4.

Open [System Preferences], and click [Printer & Fax] or [Print & Scan].

Select the machine, and click the [-] icon.

From the menu bar, click [Go] -> [Go to Folder].

Delete the files or folders below that correspond to the driver you want to uninstall.

Drag files or folders to [Trash] icon on the Dock to delete.

If [Authenticate] dialog box appears, enter the administrator’s name and password, and then click [OK].

Software Location of the folder to enter Name of the file or folder to delete

Printer driver

/Library/Printers/Canon/ CUPS_MF_Printer

/Library/Printers/PPDs/Contents/Resources/ CNPZBxxxZB.ppd.gz

Uninstalling the Software (For Macintosh)

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(xxx may differ depending on the model.)

Fax driver

/Library/Printers/Canon/ CUPSFAX

/Library/Printers/PPDs/Contents/Resources/ CNMCxxxFB.ppd.gz

(xxx may differ depending on the model.)

Scanner driver/MF

Toolbox

/Applications/ Canon MF Utilities

/Library/Application Support/Canon/ ScanGear MF

/Library/Application Support/Canon/ WMCLibrary.framework

/Library/Application Support/Canon/ WMCReb.plist

/Library/Image Capture/Devices/*Canon MFScannerxxx.app*

(xxx may differ depending on the model.)

/Library/Image Capture/TWAIN Data Sources/

Canon xxx.ds

Canon xxx USB.ds

(xxx may differ depending on the model.)

/Library/Printers/Canon/ MFScanner

* Max OS X 10.6 or later.

Close all windows open.

Restart the computer.

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See the following sections:

"Cannot Install the Software."

"Applications Installed from the User Software CD-ROM Supplied with the Machine Are Not Properly Registered in the

MF Toolbox."

"It Takes Too Long to Uninstall the Drivers (Windows XP)."

"The [Canon] Folder Remains in the Start Menu After the Software Has Been Uninstalled."

"Cannot Use the Software After Upgrading the Operating System."

Cannot Install the Software.

When you are in an IPv6 environment, the CD-ROM setup screen may not appear, and you cannot install the MF

drivers. Install the drivers using the WSD port.

"Installing the MF Drivers on the WSD Network (For Windows)"

You may not be able to use the scan function over an IPv6 connection.

Follow the on-screen instructions to install the software. If an error occurs during the installation, uninstall the software,

restart your computer, and install it again.

"Uninstalling the Software"

"Installing the MF Drivers and MF Toolbox"

Quit all running applications and install the software again.

Applications Installed from the User Software CD-ROM Supplied with the Machine Are Not

Properly Registered in the MF Toolbox.

Applications are automatically registered to the MF Toolbox once they have been installed. They are not, however, if

installed while the MF Toolbox is open. To access these applications from the toolbox, you need to manually register

them to the toolbox.

"Using the MF Toolbox"

It Takes Too Long to Uninstall the Drivers (Windows XP).

Quit all running applications (including anti-virus applications) before uninstalling the software.

The [Canon] Folder Remains in the Start Menu After the Software Has Been Uninstalled.

Uninstall the MF Toolbox first before uninstalling the MF drivers. If you uninstall the MF drivers first, the [Canon] folder may

remain after the MF Toolbox has been uninstalled.

Follow the steps in the procedure below to remove the folder.

For Windows XP

Right-click the [Start] menu and open Windows Explorer. From [All Users], select [Start Menu] -> [Programs] and delete

the [Canon] folder.

For Windows Vista

Right-click the [Start] menu and select [Explore All Users]. From [Programs] in [Start Menu], delete the [Canon] folder.

For Windows 7

Delete the [Canon] folder in [All Programs] under the [Start] menu.

Cannot Use the Software After Upgrading the Operating System.

Troubleshooting

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Uninstall the software for this machine before upgrading the operating system on your computer. Once the upgrade has

been complete, reinstall the software.

"Uninstalling the Software"

"Installing the MF Drivers and MF Toolbox"

"Installing the MF Drivers on the WSD Network (For Windows)"

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In the Online Help, all the functions of the driver software and information about options are included. If you want to know

descriptions of the functions and settings immediately when using the driver software, make use of the Online Help.

For Windows:

How to display the

Help screen

(1) Select [File] -> [Print] from the menu bar in the application.

(2) Select the printer in [Select Printer] or [Name] in the [Print] dialog box.

(3) Click [Preferences] or [Properties].

(4) Click [Help].

Searching from

Contents

Click [Contents] in the Help screen, and then double-click the desired title to display the

information.

For Macintosh:

(1) Select [File] -> [Print] from the menu bar in the application.

(2) Select the printer in [Printer].

(3) Change the content displayed in lower pane of the dialog to [Finishing], [Quality],

How to Use the Online Help

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How to display the

Help screen

[Special Features], etc.

(4) Click .

Searching contents

You can search a content by entering a keyword.

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NOTE

If the machine is not connected to the network properly:

The IP address is displayed as "0.0.0.0".

When the startup time setting is specified:

The IP address, subnet mask, and gateway address will be displayed when the specified time has elapsed.

e-Manual -> "Setting a Wait Time for Connecting to a Network"

When the machine is connected to a switching hub:

The machine may not be able to connect to a network even if your network settings are appropriate. In this case, the

startup time of the machine needs to be set to a waiting state.

e-Manual -> "Setting a Wait Time for Connecting to a Network"

Confirming IPv4 address settings

Press or (Status Monitor).

Press [ ] or [ ] to highlight <Network Information>, and then press .

Press [ ] or [ ] to highlight <IPv4>, and then press .

Press [ ] or [ ] to highlight the option you want to confirm, and then press .

Confirming IP Address Settings

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View the information.

Press or (Status Monitor) to close the screen.

Confirming IPv6 address settings

Press or (Status Monitor).

Press [ ] or [ ] to highlight <Network Information>, and then press .

Press [ ] or [ ] to highlight <IPv6>, and then press .

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Press [ ] or [ ] to highlight the option you want to confirm, and then press .

View the information.

Press or (Status Monitor) to close the screen.

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Open [Control Panel].

Windows Vista/7/Server 2008:

Select [Control Panel] from [Start] menu.

Windows 8/Server 2012:

Right-click the lower-left corner of the screen and select [Control Panel].

Display [System].

Windows Vista/7/8/Server 2008 R2/Server 2012:

Click [System and Maintenance] or [System and Security], and then click [System].

Windows Server 2008:

Click [System].

Check the bit architecture.

For 32-bit versions:

[32-bit Operating System] is displayed.

For 64-bit versions:

[64-bit Operating System] is displayed.

How to Check the Bit Architecture (For Windows)

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The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR

IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO

MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.

CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY

NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

Disclaimers

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No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any

language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual,

or otherwise, without the prior written permission of Canon Inc.

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Canon and the Canon logo are registered trademarks of Canon Inc. in the United States and may also be trademarks or

registered trademarks in other countries.

Windows, Windows Vista, and Windows Server are either registered trademarks or trademarks of Microsoft Corporation in

the United States and/or other countries.

Bonjour, Finder, Macintosh, Mac OS, and OS X are trademarks or registered trademarks of Apple Inc. in the U.S. and/or

other countries.

This product contains the Universal Font Scaling Technology or UFST® under license from Monotype Imaging, Inc. UFST®

is a trademark of Monotype Imaging, Inc. registered in the United States Patent and Trademark Office and may be

registered in certain jurisdictions.

All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

Trademarks

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Table of Contents

Canon MF8580Cdw User Manual

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