Safety
Getting Started
Customize and Personalize
Xerox® Apps
Printing
Paper and Media
Maintenance
Troubleshooting
Specifications
Regulatory Information
Recycling and Disposal
Apps Features

Xerox C605/XL User Manual

Displayed below is the user manual for C605/XL by Xerox which is a product in the Multifunctionals category. This manual has pages.

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Xerox B605V/XL Manual

Version 1.0

April 2017

700P49642

Xerox® VersaLink® C605

Color Multifunction Printer

User Guide

PhaserSMART®, PhaserMatch®, PhaserCal®, PhaserMeter™, CentreWare®, PagePack®,

eClick®, PrintingScout®, Walk-Up®, WorkCentre®, FreeFlow®, SMARTsend®, Scan to PC

Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®,

Xerox Extensible Interface Platform®, ColorQube®, Global Print Driver®, and Mobile Express

Driver®are trademarks of Xerox Corporation in the United States and / or other countries.

Adobe®, Adobe PDF logo, Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®,

Photoshop®, and PostScript®are trademarks or registered trademarks of Adobe Systems,

Inc.

Apple®, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and

the AirPrint®, Mac®, and Mac OS®are trademarks or registered trademarks of Apple Inc.

in the U.S. and other countries.

HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in

the United States and/or other countries.

IBM®and AIX®are registered trademarks of International Business Machines Corporation

in the United States and/or other countries.

Microsoft®, Windows Vista®, Windows®, and Windows Server®are registered trademarks

of Microsoft Corporation in the United States and other countries.

Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are

trademarks or registered trademarks of Novell, Inc. in the United States and other

countries.

SGI®and IRIX®are registered trademarks of Silicon Graphics International Corp. or its

subsidiaries in the United States and/or other countries.

Sun, Sun Microsystems, and Solaris are trademarks or registered trademarks of Oracle

and/or its affiliates in the United States and other countries.

McAfee®, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks

of McAfee, Inc. in the United States and other countries.

UNIX®is a trademark in the United States and other countries, licensed exclusively

through X/ Open Company Limited.

PANTONE®and other Pantone, Inc. trademarks are the property of Pantone, Inc.

MOPRIA™is a trademark of the MOPRIA Alliance Inc.

April 2017

Table of Contents

1 Safety....................................................................................................1-1

Notices and Safety..............................................................................................................1-1

Electrical Safety....................................................................................................................1-2

General Guidelines.................................................................................................1-2

Power Cord................................................................................................................1-2

Emergency Turn Off...............................................................................................1-3

Telephone Line Cord..............................................................................................1-3

Operational Safety..............................................................................................................1-3

Operational Guidelines.........................................................................................1-3

Ozone Release..........................................................................................................1-4

Printer Location.......................................................................................................1-4

Printer Supplies........................................................................................................1-4

Maintenance Safety...........................................................................................................1-5

Printer Symbols.....................................................................................................................1-5

Environmental, Health, and Safety Contact Information...................................1-7

2 Getting Started..................................................................................2-1

Parts of the Printer...............................................................................................................2-1

Front View.................................................................................................................2-1

Duplex Automatic Document Feeder.............................................................2-2

Document Feeder Guidelines...............................................................2-2

Document Glass Guidelines..................................................................2-2

Internal Parts............................................................................................................2-3

Rear View...................................................................................................................2-4

Options.......................................................................................................................2-4

Control Panel............................................................................................................2-4

Power Options.......................................................................................................................2-6

Powering On the Printer or Exiting Low-Power or Sleep Mode.............2-7

Restarting, Placing in Sleep Mode, or Powering Off the

Printer................................................................................................................2-7

Accessing the Printer..........................................................................................................2-8

Information Pages.................................................................................................2-8

Printing Information Pages...................................................................2-9

Configuration Report...............................................................................2-9

Logging In.................................................................................................................2-9

Logging In at the Control Panel..........................................................2-9

iXerox®VersaLink®C605 Multifunction Printer

User Guide

Introduction to Apps.......................................................................................................2-10

The Embedded Web Server...........................................................................................2-10

Accessing the Embedded Web Server.........................................................2-10

Finding the IP Address of Your Printer........................................................2-10

Viewing the IP Printer Address on the Control Panel...............2-10

Obtaining the Printer IP Address from the Configuration

Report................................................................................................2-11

Installation and Setup....................................................................................................2-11

Installation and Setup Overview...................................................................2-11

Selecting a Location for the Printer..............................................................2-11

Opening the Output Tray Extension...............................................2-12

Connecting the Printer.......................................................................................2-12

Selecting a Connection Method.......................................................2-12

Connecting to a Computer Using USB..........................................2-13

Connecting to a Wired Network.......................................................2-13

Connecting to a Wireless Network..................................................2-13

Connecting to a Telephone Line.......................................................2-23

Initial Printer Setup................................................................................2-23

Configuring AirPrint...............................................................................2-23

Configuring Google Cloud Print........................................................2-24

Installing the Software......................................................................................2-25

Operating System Requirements.....................................................2-25

Installing the Print Drivers for a Windows Network

Printer................................................................................................2-25

Installing the Print Drivers for a Windows USB Printer............2-26

Installing the Drivers and Utilities for Macintosh OS X...........2-26

Installing Drivers and Utilities for UNIX and Linux..................2-28

Installing the Printer as a Web Service on Devices...................2-28

More Information................................................................................................2-29

3 Customize and Personalize............................................................3-1

Customize and Personalize Overview...........................................................................3-1

Customizing or Personalizing the Home Screen......................................................3-2

Hiding or Showing an App on the Home Screen.......................................3-2

Rearranging Apps on the Home screen.........................................................3-2

Customizing or Personalizing the Apps.......................................................................3-2

Customizing or Personalizing the Feature List............................................3-2

Customizing or Personalizing the Entry Screen..........................................3-3

Saving Presets..........................................................................................................3-3

Deleting a Saved Preset..........................................................................3-3

Removing App Customization...........................................................................3-4

Customizing App Default Settings..................................................................3-4

Xerox®VersaLink®C605 Multifunction Printerii User Guide

Table of Contents

4 Xerox Apps...........................................................................................4-1

Xerox App Gallery................................................................................................................4-1

Xerox App Gallery Overview...............................................................................4-1

Creating a Xerox App Gallery Account...........................................................4-2

Logging in to your Xerox App Gallery Account...........................................4-2

Installing or Updating an App from the XeroxApp Gallery...................4-3

Installing an App from the App Gallery...........................................4-3

Updating an App from the App Gallery...........................................4-3

Device.......................................................................................................................................4-4

Device Overview......................................................................................................4-4

Device Options...........................................................................................4-4

About...........................................................................................................................4-5

Information Pages....................................................................................4-5

Supply Status...........................................................................................................4-6

Checking the Supplies Status at the Control Panel.....................4-6

Customizing Supplies Alert Settings..................................................4-6

Setting Up Email Alerts...........................................................................4-6

Billing and Usage Counters................................................................................4-7

Reset to Factory Defaults....................................................................................4-7

Remote Services......................................................................................................4-8

Address Book.........................................................................................................................4-8

Address Book Overview........................................................................................4-8

Editing the Address Book....................................................................................4-8

Adding or Editing Contacts in the Address Book at the

Control Panel....................................................................................4-8

Adding or Editing Groups in the Address Book at the Control

Panel.....................................................................................................4-9

Adding or Editing Contacts in the Address Book in the

Embedded Web Server...............................................................4-10

Adding or Editing Groups in the Address Book in the

Embedded Web Server...............................................................4-11

Advanced Settings.................................................................................4-11

Managing Favorites............................................................................................4-12

Managing Favorites at the Control Panel.....................................4-12

Managing Favorites in the Embedded Web Server...................4-12

Jobs.........................................................................................................................................4-12

Jobs Overview........................................................................................................4-12

Managing Jobs.....................................................................................................4-13

Pausing the Print Job with the Option to Delete It...................4-13

Viewing, Printing, or Deleting Saved and Secure Jobs.............4-13

Printing a Job Held for Resources.....................................................4-14

iiiXerox®VersaLink®C605 Multifunction Printer

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Managing Special Job Types...........................................................................4-14

Saved Job...................................................................................................4-14

Secure Print...............................................................................................4-15

Personal Print...........................................................................................4-15

Sample Set................................................................................................4-16

Managing Jobs Using the Embedded Web Server.................................4-17

Submitting Jobs for Printing Using the Embedded Web

Server................................................................................................4-18

Copy........................................................................................................................................4-18

Copy Overview......................................................................................................4-18

Making a Copy......................................................................................................4-18

Stapling a Copied Document.............................................................4-20

Copy Workflows....................................................................................................4-20

Adjusting Color Balance......................................................................4-20

Adjusting Contrast Settings...............................................................4-20

Changing the Page Layout.................................................................4-21

Book Copying...........................................................................................4-21

Shifting the Image................................................................................4-22

Creating a Booklet.................................................................................4-23

Adding a Front Cover............................................................................4-23

Erasing the Edges of Copies...............................................................4-24

Printing a Sample Copy........................................................................4-25

Adding Annotations..............................................................................4-25

ID Card Copy.......................................................................................................................4-26

ID Card Copy Overview......................................................................................4-26

Copying an ID Card............................................................................................4-27

Email.......................................................................................................................................4-27

Email Overview.....................................................................................................4-27

Sending a Scanned Image in an Email.......................................................4-27

Scan To..................................................................................................................................4-29

Scan To Overview.................................................................................................4-29

Scanning to an Email Address........................................................................4-29

Scanning to a User Home Folder...................................................................4-30

Before You Begin.....................................................................................4-30

Scanning to a Home Folder................................................................4-30

Scan to Desktop...................................................................................................4-31

Scanning to a Shared Folder on a Network Computer.........................4-32

Sharing a Folder on a Windows Computer...................................4-32

Sharing a Folder in Macintosh OS X Version 10.7 and

Later...................................................................................................4-32

Adding an SMB Folder as an Address Book Entry from the

Embedded Web Server...............................................................4-33

Xerox®VersaLink®C605 Multifunction Printeriv User Guide

Table of Contents

Adding a Folder as an Address Book Entry Using the Control

Panel..................................................................................................4-33

Scanning to a Shared Folder on a Networked

Computer.........................................................................................4-33

Scanning Images into an Application on a Connected

Computer......................................................................................................4-34

Scanning an Image into an Application.......................................4-34

Scanning from Windows Control Panel.........................................4-34

Fax...........................................................................................................................................4-35

Fax Overview..........................................................................................................4-35

Sending a Fax........................................................................................................4-35

Fax Workflows.......................................................................................................4-37

Sending a Delayed Fax.........................................................................4-37

Sending a Cover Sheet with a Fax...................................................4-37

Forwarding a Fax to an Email Address...........................................4-38

Printing a Secure Fax.............................................................................4-39

Sending a Fax Manually......................................................................4-39

Polling a Remote Fax Machine..........................................................4-40

Sending a Fax From Your Computer...............................................4-40

Printing a Fax Activity Report............................................................4-41

USB.........................................................................................................................................4-42

USB Overview........................................................................................................4-42

Scanning to a USB Flash Drive.......................................................................4-42

Printing from a USB Flash Drive.....................................................................4-43

To print from a USB Flash drive........................................................4-43

To print from a USB Flash drive that is already inserted in

the printer.......................................................................................4-43

5 Printing..................................................................................................5-1

Printing Overview.................................................................................................................5-1

Selecting Printing Options................................................................................................5-1

Print Driver Help......................................................................................................5-2

Windows Printing Options..................................................................................5-2

Selecting Printing Options for an Individual Job for

Windows.............................................................................................5-2

Setting Default Printing Options for Windows..............................5-2

Selecting Printing Defaults in Windows for a Shared Network

Printer..................................................................................................5-3

Saving a Set of Commonly Used Printing Options for

Windows.............................................................................................5-3

Macintosh Printing Options................................................................................5-4

Selecting Printing Options for Macintosh........................................5-4

vXerox®VersaLink®C605 Multifunction Printer

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Table of Contents

Saving a Set of Commonly Used Printing Options for

Macintosh..........................................................................................5-4

UNIX and Linux Printing......................................................................................5-4

Xerox Printer Manager............................................................................5-4

Printing with xeroxprint..........................................................................5-6

Printing from a Linux Workstation.....................................................5-6

Mobile Printing Options.......................................................................................5-6

Printing with Wi-Fi Direct.......................................................................5-6

Printing with AirPrint................................................................................5-7

Printing from a Mopria-Enabled Mobile Device............................5-7

Printing from a USB Flash Drive.....................................................................................5-7

Printing from a USB Flash Drive Already Inserted in the

Printer................................................................................................................5-8

Printing Features..................................................................................................................5-8

Managing Jobs........................................................................................................5-8

Pausing the Print Job with the Option to Delete It.....................5-9

Viewing, Printing, or Deleting Jobs.....................................................5-9

Printing Special Job Types...................................................................................5-9

Saved Job.....................................................................................................5-9

Secure Print...............................................................................................5-10

Personal Print...........................................................................................5-11

Sample Set................................................................................................5-12

Selecting Paper Options for Printing............................................................5-13

Scaling......................................................................................................................5-13

Printing on Both Sides of the Paper.............................................................5-13

Printing a 2-Sided Document............................................................5-13

2-Sided Page Layout Options............................................................5-14

Print Quality...........................................................................................................5-14

Image Options......................................................................................................5-14

Image Shift............................................................................................................5-15

Color Adjustments...............................................................................................5-15

Lightness....................................................................................................5-15

Contrast......................................................................................................5-15

Saturation..................................................................................................5-15

Color Cast..................................................................................................5-15

Printing Mirror Images......................................................................................5-16

Printing Multiple Pages to a Single Sheet..................................................5-16

Printing Booklets..................................................................................................5-16

Selecting Finisher Options................................................................................5-17

Selecting Mailbox Options...............................................................................5-17

Using Special Pages............................................................................................5-17

Printing Cover Pages..............................................................................5-17

Xerox®VersaLink®C605 Multifunction Printervi User Guide

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Printing Insert Pages.............................................................................5-18

Printing Exception Pages.....................................................................5-18

Printing Watermarks for Windows................................................................5-19

Orientation.............................................................................................................5-20

Printing Banner Pages........................................................................................5-21

Selecting Job Completion Notification for Windows............................5-21

Using Custom Paper Sizes.............................................................................................5-21

Printing on Custom Paper Sizes......................................................................5-21

Printing on Custom Paper Size from Windows...........................5-21

Printing on Custom Paper Size from Macintosh.........................5-21

Defining Custom Paper Sizes..........................................................................5-22

Creating and Saving Custom Paper Sizes in the Print

Driver.................................................................................................5-22

Defining a Custom Paper Size at the Control Panel.................5-22

6 Paper and Media...............................................................................6-1

Paper and Media Overview..............................................................................................6-1

Supported Paper...................................................................................................................6-1

Recommended Media..........................................................................................6-1

Ordering Paper.........................................................................................................6-2

General Paper Loading Guidelines..................................................................6-2

Paper That Can Damage Your Printer............................................................6-2

Paper Storage Guidelines....................................................................................6-2

Supported Paper Types and Weights..............................................................6-3

Supported Paper Types and Weights for Automatic 2-Sided

Printing.............................................................................................................6-3

Supported Standard Paper Sizes......................................................................6-4

Supported Standard Paper Sizes for Automatic 2-Sided

Printing.............................................................................................................6-4

Supported Custom Paper Sizes.........................................................................6-5

Changing Paper Settings.....................................................................................6-5

Loading Paper.......................................................................................................................6-6

Loading Paper in the Bypass Tray....................................................................6-6

Configuring Tray 1 and Trays 2–5 for the Paper Length.........................6-9

Loading Paper in Tray 1 and Trays 2–5.......................................................6-10

Loading Paper in the High Capacity Feeder (HCF).................................6-14

Setting the Tray Mode.......................................................................................6-15

Configuring the Tray Mode for Trays 1–5.....................................6-16

Printing on Special Paper...............................................................................................6-16

Envelopes................................................................................................................6-16

Guidelines for Printing Envelopes.....................................................6-16

Loading Envelopes in the Bypass Tray...........................................6-17

viiXerox®VersaLink®C605 Multifunction Printer

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Loading Envelopes in Tray 1..............................................................6-21

Labels........................................................................................................................6-22

Guidelines for Printing Labels............................................................6-22

Loading Labels in the Bypass Tray...................................................6-23

Loading Labels in Tray 1......................................................................6-25

Glossy Cardstock..................................................................................................6-26

Guidelines for Printing on Glossy Cardstock................................6-26

7 Maintenance.......................................................................................7-1

General Precautions............................................................................................................7-1

Cleaning the Printer............................................................................................................7-2

Cleaning the Exterior............................................................................................7-2

Cleaning the Scanner..............................................................................7-2

Cleaning the Feed Rollers on the Duplex Automatic

Document Feeder...........................................................................7-5

Cleaning the Interior.............................................................................................7-5

Cleaning the LED Lenses........................................................................7-6

Cleaning the Color-Density Sensors................................................7-10

Adjustments and Maintenance Procedures...........................................................7-11

Color Registration................................................................................................7-11

Performing a Color Registration Adjustment..............................7-11

Color Calibration..................................................................................................7-12

Scan Color Consistency......................................................................................7-12

Adjusting Paper Registration...........................................................................7-13

Verifying Paper Registration..............................................................7-13

Performing a Paper Registration Adjustment.............................7-14

Transfer Voltage Adjustment..........................................................................7-15

Adjusting the Fuser.............................................................................................7-15

Adjusting the Altitude........................................................................................7-16

Performing a Developer and Transfer Roller Cleaning

Procedure......................................................................................................7-16

Performing a Transfer Belt Cleaning Mode Procedure..........................7-16

Supplies.................................................................................................................................7-17

Consumables.........................................................................................................7-17

Routine Maintenance Items............................................................................7-17

Ordering Supplies.................................................................................................7-17

When to Order Supplies.......................................................................7-17

Supply Status...........................................................................................7-18

Supplies Usage Report.........................................................................7-19

Toner Cartridges...................................................................................................7-19

General Precautions...............................................................................7-19

Replacing a Toner Cartridge...............................................................7-19

Xerox®VersaLink®C605 Multifunction Printerviii User Guide

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Recycling Supplies...............................................................................................7-19

Managing the Printer......................................................................................................7-20

Viewing the Meter Reading.............................................................................7-20

Printing the Billing Summary Report............................................................7-20

Moving the Printer............................................................................................................7-20

8 Troubleshooting.................................................................................8-1

General Troubleshooting..................................................................................................8-1

Printer Does Not Power On.................................................................................8-1

Printer Resets or Powers Off Frequently........................................................8-2

Printer Does Not Print...........................................................................................8-2

Printing Takes Too Long.......................................................................................8-4

Document Prints From Wrong Tray.................................................................8-4

Automatic 2-Sided Printing Problems............................................................8-5

Printer is Making Unusual Noises.....................................................................8-5

Paper Tray Will Not Close....................................................................................8-5

Condensation has Formed Inside the Printer..............................................8-5

Paper Jams.............................................................................................................................8-6

Locating Paper Jams.............................................................................................8-6

Minimizing Paper Jams........................................................................................8-7

Clearing Paper Jams..............................................................................................8-8

Clearing Paper Jams from the Duplex Automatic Document

Feeder..................................................................................................8-8

Clearing Paper Jams from the Bypass Tray..................................8-10

Clearing Paper Jams from the Tray 1 Area...................................8-12

Clearing Paper Jams from the Trays 2–5 Areas..........................8-14

Clearing Paper Jams from the Fuser Area....................................8-16

Troubleshooting Paper Jams...........................................................................8-17

Multiple Sheets Pulled Together.......................................................8-17

Paper Misfeeds........................................................................................8-18

Label and Envelope Misfeeds............................................................8-18

Paper Jam Message Stays On...........................................................8-19

Jams During Automatic 2-Sided Printing.....................................8-19

Print-Quality Problems.....................................................................................................8-19

Controlling Print-Quality...................................................................................8-20

Paper and Media..................................................................................................8-20

Solving Print-Quality Problems.......................................................................8-21

Copy and Scan Problems................................................................................................8-26

Fax Problems.......................................................................................................................8-27

Problems Sending Faxes....................................................................................8-27

Problems Receiving Faxes.................................................................................8-29

ixXerox®VersaLink®C605 Multifunction Printer

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Getting Help........................................................................................................................8-30

Viewing Warning Messages on the Control Panel..................................8-30

Viewing Current Errors on the Control Panel............................................8-30

Using the Integrated Troubleshooting Tools............................................8-30

Printing Information Pages................................................................8-30

Printing the Error History Report......................................................8-30

Online Support Assistant..................................................................................8-30

More Information................................................................................................8-30

A Specifications.....................................................................................A-1

Printer Configurations and Options.............................................................................A-1

Available Configurations.....................................................................................A-1

Standard Configurations with Models C605X, C605XP,

C605XF, C605XT, C605XTP........................................................A-1

Standard Features..................................................................................................A-2

Options and Upgrades.........................................................................................A-3

Physical Specifications.......................................................................................................A-4

Weights and Dimensions....................................................................................A-4

Standard Configuration.......................................................................................A-4

Standard Configuration for C605X.................................................................A-5

Optional 550-Sheet Feeder................................................................................A-5

Optional Cabinet with Casters..........................................................................A-5

Optional High-Capacity Feeder with Casters..............................................A-6

Height Measurements for Configurations....................................................A-6

Height Configurations for Optional Feeders with

Finisher/Mailbox ............................................................................A-6

Height Configurations for Optional Feeders with Casters

and Finisher/Mailbox....................................................................A-6

Height Configurations for Optional Feeders with Cabinet,

Casters, and Finisher or Mailbox..............................................A-7

Height Configurations for the Optional High-Capacity Feeder

(HCF) with Casters and Finisher/Mailbox.............................A-7

Height Measurements for C605X Configurations.....................................A-7

Height Configurations for C605X with Optional

Feeders................................................................................................A-7

Height Configurations for C605X with Optional Feeders and

Casters.................................................................................................A-8

Height Configurations for C605X with Optional Feeders and

Cabinet with Casters.....................................................................A-8

Height Configurations for C605X with Optional

High-Capacity Feeder (HCF) and Casters..............................A-8

Total Space Requirements..................................................................................A-9

Total Space Requirements for C605X...............................................A-9

Clearance Requirements......................................................................................A-9

Xerox®VersaLink®C605 Multifunction Printerx User Guide

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Clearance Requirements for Standard Configuration................A-9

Clearance Requirements for C605X................................................A-10

Environmental Specifications......................................................................................A-10

Temperature..........................................................................................................A-10

Relative Humidity................................................................................................A-10

Elevation.................................................................................................................A-10

Electrical Specifications..................................................................................................A-10

Power Supply Voltage and Frequency.........................................................A-10

Power Consumption............................................................................................A-11

Recycling Supplies...............................................................................................A-11

Performance Specifications..........................................................................................A-11

Print Speed.............................................................................................................A-11

B Regulatory Information..................................................................B-1

Basic Regulations.................................................................................................................B-1

United States FCC Regulations.........................................................................B-1

Canada.......................................................................................................................B-2

European Union......................................................................................................B-2

Eurasian Economic Community Certification.............................................B-2

European Union Lot 4 Imaging Equipment Agreement

Environmental Information.....................................................................B-2

Environmental Information Providing Environmental

Solutions and Reducing Cost......................................................B-2

Germany....................................................................................................................B-4

Germany - Blue Angel..............................................................................B-4

Blendschutz.................................................................................................B-4

Lärmemission..............................................................................................B-5

Importeur.....................................................................................................B-5

Turkey RoHS Regulation.......................................................................................B-5

Regulatory Information for 2.4-GHz and 5-GHz Wireless Network

Adapter............................................................................................................B-5

Copy Regulations.................................................................................................................B-5

United States...........................................................................................................B-5

Canada.......................................................................................................................B-7

Other Countries.......................................................................................................B-8

Fax Regulations....................................................................................................................B-8

United States...........................................................................................................B-8

Fax Send Header Requirements..........................................................B-8

Data Coupler Information.....................................................................B-8

Canada.....................................................................................................................B-10

Canada CS-03 Issue 9..........................................................................B-10

European Union...................................................................................................B-10

xiXerox®VersaLink®C605 Multifunction Printer

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Radio Equipment and Telecommunications Terminal

Equipment Directive...................................................................B-10

New Zealand..........................................................................................................B-11

South Africa...........................................................................................................B-12

Material Safety Data Sheets........................................................................................B-12

C Recycling and Disposal....................................................................C-1

All Countries...........................................................................................................................C-1

North America.......................................................................................................................C-1

European Union...................................................................................................................C-1

Domestic/Household Environment.................................................................C-1

Professional/Business Environment................................................................C-2

Collection and Disposal of Equipment and Batteries..............................C-2

Business Users in the European Union.............................................C-2

Disposal Outside of the European Union........................................C-2

Battery Symbol Note............................................................................................C-3

Battery Removal.....................................................................................................C-3

Other Countries....................................................................................................................C-3

D Apps Features....................................................................................D-1

Xerox®VersaLink®C605 Multifunction Printerxii User Guide

Table of Contents

Safety

Your printer and the recommended supplies have been designed and tested to meet

strict safety requirements. Attention to the following information ensures the continued

safe operation of your Xerox printer.

Notices and Safety

Read the following instructions carefully before operating your printer. Refer to these

instructions to ensure the continued safe operation of your printer.

Your Xerox ®printer and supplies are designed and tested to meet strict safety

requirements. These include safety agency evaluation and certification, and compliance

with electromagnetic regulations and established environmental standards.

The safety and environment testing and performance of this product have been verified

using Xerox ®materials only.

Note

Unauthorized alterations, which can include the addition of new functions or connection

of external devices, can affect the product certification. For more information, contact

your Xerox representative.

1-1Xerox®VersaLink®C605 Multifunction Printer

User Guide

Electrical Safety

General Guidelines

Warning

• Do not push objects into slots or openings on the printer. Touching a voltage point

or shorting out a part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are

installing optional equipment and are instructed to do so. Power off the printer when

performing these installations. Disconnect the power cord when removing covers and

guards for installing optional equipment. Except for user-installable options, there

are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Power off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Power Cord

Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that

each end of the cord is connected securely. If you do not know if an outlet is grounded,

ask an electrician to check the outlet.

Warning

To avoid risk of fire or electrical shock, do not use extension cords, power strips, or

power plugs for more than 90 days. When a permanent outlet receptacle cannot be

installed, use only one factory-assembled extension cord of the appropriate gauge

for each printer or multifunction printer. Always adhere to national and local building,

fire, and electrical codes regarding length of cord, conductor size, grounding, and

protection.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that

does not have a ground connection terminal.

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Safety

• Verify that the printer is plugged into an outlet that is providing the correct voltage

and power. Review the electrical specification of the printer with an electrician if

necessary.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging

the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer.

If it is necessary to disconnect all electrical power from the printer, disconnect the power

cord from the electrical outlet.

Emergency Turn Off

If any of the following conditions occur, power off the printer immediately and disconnect

the power cord from the electrical outlet. Contact an authorized Xerox service

representative to correct the problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

Telephone Line Cord

Warning

To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements.

These include safety agency examination, approval, and compliance with established

environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe

operation of your printer.

Operational Guidelines

• Do not remove any trays when the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

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Safety

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer.

Do not remove the protective covers.

• Do not override any electrical or mechanical interlock devices.

• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off

the printer promptly and contact your local Xerox representative.

Warning

• The metallic surfaces in the fuser area are hot. Always use caution when removing

paper jams from this area and avoid touching any metallic surfaces.

• To avoid a tip hazard, do not push or move the device with all the paper trays

extended.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced

is dependent on copy volume. Ozone is heavier than air and is not produced in amounts

large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in the United States and Canada, go to

www.xerox.com/environment . In other markets, please contact your local Xerox

representative or go to www.xerox.com/environment_europe.

Printer Location

• Place the printer on a level, solid, non-vibrating surface with adequate strength to

hold its weight. To find the weight for your printer configuration, refer to Physical

Specifications.

•Do not block or cover the slots or openings on the printer. These openings are provided

for ventilation and to prevent overheating of the printer.

•Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive

components.

• Do not place the printer where it is directly exposed to the cold air flow from an air

conditioning system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at the elevations specified in Elevation.

Printer Supplies

• Use the supplies designed for your printer. The use of unsuitable materials can cause

poor performance and a possible safety hazard.

•Follow all warnings and instructions marked on, or supplied with, the product, options,

and supplies.

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Safety

• Store all consumables in accordance with the instructions given on the package or

container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open

flame.

• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye

contact can cause irritation and inflammation.Do not attempt to disassemble the

cartridge, which can increase the risk of skin or eye contact.

Caution

Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation

of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not

specified for this printer. The Total Satisfaction Guarantee is available in the United

States and Canada. Coverage could vary outside these areas. Please contact your Xerox

representative for details.

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the

documentation supplied with your printer.

• Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on

Xerox ®supplies recycling programs, go to www.xerox.com/gwa .

Warning

Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when used

on electromechanical equipment.

Printer Symbols

DescriptionSymbol

Warning:

Indicates a serious hazard that can result in death or serious injury if not

avoided.

Hot Warning:

Hot surface on or in the printer. Use caution to avoid personal injury.

Warning:

Wait for the printer to cool for the specified time before touching the fuser.

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DescriptionSymbol

Caution:

Indicates a mandatory action to take in order to avoid damage to the

property.

Caution:

To avoid damage to the property, be careful not to spill toner when handling

the waste cartridge.

Do not touch the part or area of the printer.

Do not touch.

Do not expose the drum cartridges to direct sunlight.

Do not burn the toner cartridges.

Do not burn the waste cartridge.

Do not burn the drum cartridges.

Do not use paper attached with staples or any other form of binding clip.

Do not use folded, creased, curled, or wrinkled paper.

Do not use inkjet paper.

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DescriptionSymbol

Do not use transparencies or overhead projector sheets.

Do not reload paper previously printed on or used.

Do not copy money, revenue stamps, or postage stamps.

For details about all the printer symbols that appear on your printer, refer to the Printer

Symbols guide at www.xerox.com/office/VLC605docs.

Environmental, Health, and Safety

Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product

and supplies, contact the following customer help lines:

1-800-ASK-XEROX (1-800-275-9376)United States and

Canada:

+44 1707 353 434Europe:

For product safety information in the United States and Canada, go to

www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

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Getting Started

Parts of the Printer

Front View

8.1. NFC AreaTray 2, Optional 550-Sheet Feeder

2. 9.Tray 1 Touch Screen

10.3. Duplex Automatic Document FeedBypass Tray

4. 11.Front Door Output Tray

12.5. Output Tray ExtensionCard Reader Bay

6. 13.USB Memory Port Right-Side Door

7. Status LED

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Duplex Automatic Document Feeder

6.1. CVT GlassDocument Feeder Cover

2. 7.Document Guides Second-Side Scanning Access Cover

Lever

3. Document Feeder Tray 8. Document Glass

4. Document Output Tray 9. Document Cover

5. Document Output Tray Extension

Document Feeder Guidelines

The Duplex Automatic Document Feeder accommodates the following original-sized

documents:

• Width: 140–216 mm (5.5–8.5 in.)

• Length: 140–356 mm (5.5–14 in.)

• Weight: 60–125 g/m²

Follow these guidelines when loading original documents into the duplex automatic

document feeder:

• Load original documents face up so that the top of the document enters the feeder

first.

• Place only loose sheets of undamaged paper in the duplex automatic document

feeder.

• Adjust the paper guides so that they fit against the original documents.

• Insert paper in the duplex automatic document feeder only when ink on the paper

is dry.

• Do not load original documents above the MAX fill line.

Document Glass Guidelines

The document glass accommodates original size documents up to 216 x 356 mm (8.5

x 14 in.). Use the document glass rather than the duplex automatic document feeder

to copy or scan the following types of original documents:

• Paper with paper clips or staples attached

• Paper with wrinkles, curls, folds, tears, or notches

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• Coated or carbonless paper or items other than paper, such as cloth or metal

• Envelopes

• Books

Internal Parts

6.1. Transfer BeltFront Door

2. 7.Toner Cartridges Drum Cartridges

8.3. Waste CartridgeDocument Glass

4. 9.Document Cover Cleaning Rod

10.5. Right-Side DoorSingle-Pass Duplex Automatic

Document Feeder

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Rear View

7.1. USB Port, Type ATransfer Roller

2. 8.Fuser USB Port, Type B

9.3. Ethernet PortRear Door

4. 10.Wireless Network Adapter Port Cover FDI Port

11.5. Left-Side Panel, Access to optional

Productivity Kit

Phone Connector

6. Fax Line Connector 12. Power Connector

Options

MailboxFinisher

Control Panel

The control panel consists of a touch screen and buttons you press to control the functions

available on the printer. The control panel:

• Displays the current operating status of the printer.

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Getting Started

• Provides access to print, copy, and scan features.

• Provides access to reference materials.

• Provides access to Tools and Setup menus.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

• Provides the Power/Wake button used for powering on or powering off the printer.

This button also supports the power-saver modes, and blinks to indicate the power

status of the printer.

DescriptionNameItem

This area of the screen displays information and provides access

to printer functions and applications.

Touch Screen Display1

This is the location where the system administrator logs in using

the system administrator password.

Administrator Logon2

This button serves several power-related functions.Power/Wake3

• When the printer is off, this button powers on the printer.

• When the printer is on, pressing this button displays a menu

on the control panel. From this menu, you can choose to enter

Sleep mode, restart, or power off the printer.

• When the printer is on, but in a low-power or Sleep mode,

pressing this button wakes the printer.

• When the printer is powered on, holding this button for 5

seconds powers off the printer.

This button also blinks to indicate the power status of the printer.

• When the light blinks slowly, the printer is in Low Power or

Sleep mode.

• When the light blinks fast, the printer is powering down, or

exiting a low-power mode.

This button provides access to the Home menu for access to

printer features.

Home Button4

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DescriptionNameItem

Near Field Communication (NFC) is a technology that enables

devices to communicate when they are within 10 cm (4 in.) of

each other. Use the NFC area to obtain a network interface or

to establish a TCP/IP connection between your device and the

printer.

NFC Area5

This light blinks blue or amber to indicate printer status.Status LED6

•Blue

-Blinks once slowy to acknowledge a successful Authentic-

ation request.

- Blinks once slowly for a Copy or Print job initiated at the

control panel.

- Blinks twice slowly for Fax or Print job received from the

network.

- Blinks fast while the printer is powering up, or to signal

detection of a Wi-Fi Direct connection request.

•Amber

- Blinks to indicate an error condition or warning that re-

quires your attention. For example, an out-of-toner con-

dition, a paper jam, or out of paper for the current job.

- The printer status LED also blinks to indicate a system

error, which typically is associated with an error code.

Power Options

The printer has a single multifunction button on the control panel.

• When used in conjunction with the power switch, the Power/Wake button powers on

the printer.

• If the printer is already powered on, the Power/Wake button can be used to:

- restart the printer

- enter or exit Sleep mode

- enter or exit Low-Power mode

• The Power/Wake button also flashes when the printer is in low-power mode.

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Powering On the Printer or Exiting Low-Power or Sleep Mode

To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake

button.

Note

• The Power/Wake button is the only power button on the printer.

• The printer exits Low-Power mode or Sleep mode automatically when it receives data

from a connected device.

• When in Low-Power mode, or Sleep mode, the touch screen is powered off and

unresponsive. To wake the printer manually, press the Power/Wake button.

Caution

• To prevent a printer malfunction, perform the control panel shutdown first.

• Do not plug or unplug the power cord while the printer is powered on.

Restarting, Placing in Sleep Mode, or Powering Off the Printer

To restart the printer, place the printer in Sleep Mode, or power off the printer.

1. At the printer control panel, press the Power/Wake button.

2. Select an option.

• To restart the printer, touch Restart.

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• To place the printer in Sleep Mode, touch Sleep.

Note

In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.

• To power off the printer, touch Power Off.

• If the printer does not respond to a single press of the Power/Wake button, then

press and hold the button for 5 seconds. A Please Wait message appears as the

printer powers down.

After 10 seconds, the touch screen goes dark and the Power/Wake button flashes

until the printer powers down.

Caution

Do not unplug the power cord until the printer powers down.

Accessing the Printer

Information Pages

Your printer has a set of information pages that you can print. These pages include

configuration and font information, demonstration pages, and more.

The following Information Pages are available:

DescriptionName

The Configuration Report provides printer information

including installed options, network settings, port setup,

tray information, and more.

Configuration Report

The Billing Summary Report provides information about

the device and a detailed listing of the billing meters and

sheet counts.

Billing Summary Report

The Supplies Usage Report provides coverage information

and part numbers for reordering supplies.

Supplies Usage Report

The PostScript Font List provides a printout of all Post-

Script fonts that are available on the printer.

PostScript Font List

The PCL Font List provides a printout of all PCL fonts that

are available on the printer.

PCL Font List

Demonstration Print provides a demonstration of the

current print-quality settings.

Demonstration Print

Xerox®VersaLink®C605 Multifunction Printer2-8 User Guide

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DescriptionName

The Startup Page provides basic printer configuration

and network information.

Startup Page

The printer retains information on previous print jobs,

including the date, time, job type, document name, out-

put color, paper size, number of pages, and results. The

status of a maximum of 20 jobs prints on the Job History

Report.

Job History Report

Printing Information Pages

1. At the printer control panel, press the Home button.

2. Touch Device > About > Information Pages.

3. To print an information page, touch the needed page.

4. To return to the Home screen, press the Home button.

Configuration Report

The Configuration Report provides product information including installed options,

network settings, port setup, tray information, and more.

Printing the Configuration Report

1. At the printer control panel, press the Home button.

2. Touch Device > About > Information Pages.

3. Touch Configuration Report.

4. To return to the Home screen, press the Home button.

Logging In

Logging in is the process by which you identify yourself to the printer for authentication.

If authentication is set, to access printer features, you log in with your user credentials.

Logging In at the Control Panel

1. At the printer control panel, press the Home button.

2. Touch Log In.

3. Type the User Name using the keypad, then touch Enter.

4. If prompted, enter the password, then touch Enter.

Note

For more information on logging in as system administrator, refer to the System

Administrator Guide at www.xerox.com/office/VLC605docs.

5. Touch OK.

Note

To access each password-protected service, enter the User Name and password.

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Introduction to Apps

Xerox Apps are a gateway to the features and functions of your device. Standard Apps

are already installed on the device and appear on the Home screen. Some Apps are

installed as standard, but hidden the first time you use the device.

When you log in, the Apps configured for your personal account appear on the control

panel.

You can download more Apps for your device from the Xerox®App Gallery. For details,

refer to Xerox®Apps Gallery Overview.

The Embedded Web Server

The Embedded Web Server is the administration and configuration software that is

installed in the printer. It allows you to configure and administer the printer from a Web

browser.

The Embedded Web Server requires:

• A TCP/IP connection between the printer and the network in Windows, Macintosh,

UNIX, or Linux environments.

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

Accessing the Embedded Web Server

At your computer, open a Web browser. In the address field, type the IP address of the

printer, then press Enter or Return.

Finding the IP Address of Your Printer

To install the print driver for a network-connected printer, you need the IP address of

your printer. You also need the IP address to access the settings of your printer through

the Embedded Web Server. You can view the IP address of your printer on the control

panel or on the Configuration Report.

Note

To view the TCP/IP address on the control panel, wait until the printer has been on for

2 minutes. If the TCP/IP address is 0.0.0.0, or begins with 169, it indicates a network

connectivity issue. However, note that if Wi-Fi is set as the primary Ethernet connection,

0.0.0.0 is shown for the printer’s IP address.

Viewing the IP Printer Address on the Control Panel

To view the IP address of the printer on the control panel:

1. At the printer control panel, press the Home button.

2. Touch Device > About.

3. Record the IP address from the display.

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4. To return to the Home screen, press the Home button.

Obtaining the Printer IP Address from the Configuration Report

To obtain the printer IP address from the Configuration Report:

1. At the printer control panel, press the Home button.

2. Touch Device > About > Information Pages.

3. Touch Configuration Report.

The IP address appears in the Connectivity section of the Configuration Report for

IPv4 or IPv6.

4. To return to the Home screen, press the Home button.

Installation and Setup

For reference:

•Installation Guide packaged with your printer

• Online Support Assistant at www.xerox.com/office/VLC605support

Installation and Setup Overview

Before you print, ensure that your computer and the printer are plugged in, powered on,

and connected. Configure the initial settings of the printer, then install the print driver

software and utilities on your computer.

You can connect to your printer directly from your computer using USB, or connect to

a network using an Ethernet cable or wireless connection. Hardware and cabling

requirements vary for the different connection methods. Routers, network hubs and

switches, modems, Ethernet cables, and USB cables are not included with your printer

and must be purchased separately. Xerox recommends an Ethernet connection because

it is typically faster than a USB connection, and it provides access to the Embedded Web

Server.

For more information, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

Selecting a Location for the Printer

1. Select a dust-free area with temperatures from 10–32°C (50–90°F), and relative

humidity 10–85%.

Note

Sudden temperature fluctuations can affect print quality. Rapid heating of a cold

room can cause condensation inside the printer, directly interfering with image

transfer.

2. Place the printer on a level, solid, non-vibrating surface with adequate strength to

hold the weight of the printer. The printer must be horizontal with all four feet in

solid contact with the surface.

To find the weight for your printer configuration, refer to Weights and Dimensions.

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Getting Started

3. Select a location with adequate clearance to access supplies and to provide proper

ventilation.

To find the clearance requirements for your printer, refer to Clearance Requirements.

4. After positioning the printer, you are ready to connect it to the power source and

computer or network.

Opening the Output Tray Extension

To provide better support for your prints, open the Output Tray Extension. For printing

on longer paper, lengthen the Output Tray Extension by pulling out the extender until

it stops.

Connecting the Printer

Selecting a Connection Method

You can connect the printer to your computer using a USB cable, Ethernet cable, or

wireless connection. The method that you select depends on how your computer is

connected to the network. A USB connection is a direct connection and is the easiest to

set up. An Ethernet connection is used to connect to a network. If you are using a network

connection, it is important to understand how your computer is connected to the network.

Note

Hardware and cabling requirements vary for the different connection methods. Routers,

network hubs, network switches, modems, Ethernet cables, and USB cables are not

included with your printer and must be purchased separately.

•USB: If you connect the printer to one computer and do not have a network, use a

USB connection. A USB connection offers fast data speeds, but typically not as fast

as a network connection.

Note

To access the Embedded Web Server, a network connection is required.

•Network: If your computer is connected to an office network or home network, use

an Ethernet cable to connect the printer to the network. You cannot connect the

printer directly to the computer via Ethernet. A connection through a router or network

switch is required. An Ethernet network can be used for one or more computers and

supports many printers and systems simultaneously. An Ethernet connection is typically

Xerox®VersaLink®C605 Multifunction Printer2-12 User Guide

Getting Started

faster than USB and allows you direct access to the settings of the printer using the

Embedded Web Server.

•Wireless Network: If your environment includes a wireless router or wireless access

point, you can connect the printer to the network with a wireless connection. A wireless

network connection provides the same access and services as a wired connection. A

wireless network connection is typically faster than USB and allows direct access to

the settings of the printer using the Embedded Web Server.

•Telephone: To send and receive faxes, the multifunction printer must be connected

to a dedicated telephone line.

Connecting to a Computer Using USB

To connect using USB, you need one of these operating systems:

• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server2008

R2, and Windows Server 2012.

• Macintosh OS X version 10.10 and later.

• UNIX and Linux: Your printer supports connection to various UNIX platforms through

the network interface.

For more information, refer to Installing the Software.

To connect the printer to the computer using a USB cable:

1. Connect the Bend of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on

the back of the printer.

2. Connect the Aend of the USB cable to the USB port on the computer.

3. If the Windows Found New Hardware Wizard appears, press Cancel.

4. Install the print driver.

Connecting to a Wired Network

1. Ensure that the printer is powered off.

2. Attach a Category 5 or better Ethernet cable from the printer to the network or router

socket. Use an Ethernet switch or router, and two or more Ethernet cables. Connect

the computer to the switch or router with one cable, then connect the printer to the

switch or router with the second cable. Connect to any port on the switch or router

except the uplink port.

3. Attach the power cord, then plug in the printer and power it on.

4. Set the network IP printer address, or set up the printer for automatic printer IP

detection. For more information, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

Connecting to a Wireless Network

A wireless local area network (WLAN) provides the means to connect 2 or more devices

in a LAN without a physical connection. The printer can connect to a wireless LAN that

includes a wireless router or wireless access point. Before connecting the printer to a

wireless network, the wireless router must be configured with a service set identifier

(SSID) and any necessary credentials.

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Note

Wireless networking is available only on printers with the optional Wireless Network

Adapter installed.

Installing the Wireless Network Adapter

The optional Wireless Network Adapter plugs in to the back of the printer. After the

adapter is installed, and wireless networking is enabled and configured, the adapter is

able to connect to a wireless network.

To install the Wireless Network Adapter:

1. Power off the printer.

2. To remove the Wireless Network Adapter Port Cover, press down on the latch, then

pull the cover away from the printer.

3. Remove the packaging from the Wireless Network Adapter.

4. To install the Wireless Network Adapter, follow the procedure defined on the

instruction sheet provided with the Wireless Network Adapter.

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Getting Started

Note

Pulling on the adapter can damage it. Once installed, remove it only as needed, and

as directed in the Wireless Network Adapter removal instructions. For details, refer

to Removing the Wireless Network Adapter.

5. Power on the printer.

6. Configure the Wi-Fi settings from the front panel or the embedded web server if

connected via ethernet. For more information, refer to Resetting Wireless Settings.

Removing the Wireless Network Adapter

1. Power off the printer.

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2. To unlatch the left-side cover, slide the handle away from the printer, then swing the

handle toward the rear of the printer.

3. To remove the cover, slide it toward the back, then away from the printer.

4. Reach into the printer and push the release lever toward the front of the printer. Hold

the release lever in this position and gently pull the Wireless Network Adapter away

from the printer.

Note

Do not use force to pull on the Wireless Network Adapter. If the latch is released

properly, the adapter pulls out easily. Pulling on a secured adapter can damage it.

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Getting Started

5. To reinstall the Wireless Network Adapter Port Cover, insert the bottom tab into the

small slot. Gently press the port cover against the back of the printer until it latches

into place.

6. Place the left-side cover into place, then slide it toward the front of the printer.

7. To latch the cover, swing the handle toward the front of the printer, then push the

handle in until it clicks into the locked position.

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8. Connect the printer to your computer with a USB cable or to a network using an

Ethernet cable.

9. Power on the printer.

Resetting Wireless Settings

If the printer was previously installed in a wireless network environment, it could retain

setup and configuration information. To prevent the printer from attempting to connect

to the previous network, reset the wireless settings.

To reset the wireless settings:

1. At the printer control panel, press the Home button.

2. Touch Device > Connectivity > Wi-Fi.

3. Touch the network selection that you want to reset.

4. Touch Forget This Network.

5. At the prompt, touch Forget & Reboot.

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Connecting to a Network with a Wi-Fi Protected Setup

Wi-Fi Protected Setup (WPS) is a network standard for setting up a wireless network.

The WPS protocols enable you to set up devices in a secure wireless network without

having wireless networking experience. With a WPS-certified router, you can use tools

in the router and the printer to connect the printer to the network. To use the tools,

ensure that the wireless router is configured properly and is compliant with the WPS.

• Push Button Connection (PBC) is the easiest way to connect the printer to a wireless

network. It automatically connects when you push a button on the router and on the

printer. After the router and printer exchange information, the printer accepts the

security and configuration information from the router and connects to the network.

The PBC is a moderately secure way to connect the printer to the network. You do

not need to enter any information to make the network connection.

•PIN (Personal Identification Number) automatically connects the printer to a wireless

router using a common PIN. The printer generates and prints a PIN for use in the

setup process. When you enter the PIN into the router, the router broadcasts network

information using the PIN. When both devices recognize the PIN, the router provides

the security and configuration information to the printer, which uses it to connect to

the network.

Connecting to a WPS Wireless Network Using the PBC Method

To connect to a Wi-Fi Protected Setup (WPS) wireless network using the Push-Button

Connection (PBC) method:

Note

Before you install the device, ensure that the wireless router is configured properly and

is connected to the network.

1. At the printer control panel, press the Home button.

2. Touch Device > Connectivity > Wi-Fi.

3. If Wi-Fi is Off, turn it on.

a) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.

b) To activate your Wi-Fi setting changes, press the Home button.

c) At the prompt, touch Restart Now.

d) After the printer restarts, touch Device > Connectivity > Wi-Fi.

4. Touch Manual Setup.

5. Touch Wi-Fi Protected Setup (WPS).

Note

If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual

Setup.

6. Touch PBC.

7. Touch OK.

8. On the wireless router, press the WPS button.

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Note

If the wireless router does not have a physical PBC button, use your computer to

select the virtual button in the router control panel. For details, refer to your router

documentation.

The router broadcasts setup information for 120 seconds.

9. To activate your Wi-Fi setting changes, restart the printer.

a) Press the Home button.

b) At the prompt, touch Restart Now.

10. After the printer restarts, wait two minutes, then to get the network information that

includes the IP address, print a Configuration Report. For details, refer to Printing the

Configuration Report.

11. At the printer control panel, press the Home button.

12. If Wi-Fi is Off, turn it on.

a) Touch Device > Connectivity > Wi-Fi.

b) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.

c) To activate your Wi-Fi setting changes, press the Home button.

d) At the prompt, touch Restart Now.

Note

The following steps can vary with different router manufacturers. For details, refer

to your router documentation.

13. At your computer, open the wireless router control panel, then select Add WPS Client.

14. Select PIN Method. The wireless router control panel opens to a dialog box ready

for the PIN number.

15. At the printer control panel, touch Device > Connectivity > Wi-Fi.

16. Touch Manual Setup.

17. Touch Wi-Fi Protected Setup (WPS).

Note

If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual

Setup.

18. Touch PIN.

19. Record the PIN from the screen, then touch OK.

Note

The printer continues to advertise for 120 seconds. If the printer does not locate the

wireless router within 120 seconds, the connection attempt stops.

The printer starts advertising using the displayed PIN Code.

20. At your computer, in the wireless router control panel Client PIN Code field, enter the

PIN code, then click Next.

The printer communicates with the wireless router to resolve setup and configuration

information. When the printer has the correct information, it connects to the router

and restarts with the proper setup and configuration information.

If the router does not connect with the printer within 120 seconds, the connection

attempt stops.

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21. After the printer restarts, wait 20 seconds, then to get the network information that

includes the IP address, print a Configuration Report. For details, refer to Printing the

Configuration Report.

Connecting to a WPS Wireless Network Using the PIN Method

To connect to a Wi-Fi Protected Setup (WPS) wireless network using the PIN method:

Note

Before you install the printer, ensure that you connect and configure the wireless router

for the network.

1. At the printer control panel, press the Home button.

2. If Wi-Fi is Off, turn it on.

a) Touch Device > Connectivity > Wi-Fi.

b) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.

c) To activate your Wi-Fi setting changes, press the Home button.

d) At the prompt, touch Restart Now.

Note

The following steps can vary with different router manufacturers. For details,

refer to your router documentation.

3. At your computer, open the wireless router control panel, then select Add WPS Client.

4. Select PIN Method. The wireless router control panel opens to a dialog box ready

for the PIN number.

5. At the printer control panel, touch Device > Connectivity > Wi-Fi.

6. Touch Manual Setup.

7. Touch Wi-Fi Protected Setup (WPS).

Note

If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual

Setup.

8. Touch PIN.

9. Record the PIN from the screen, then touch OK.

The printer starts advertising using the displayed PIN Code.

Note

The printer continues to advertise for 120 seconds. If the printer does not locate the

wireless router within 120 seconds, the connection attempt stops.

10. At your computer, in the wireless router control panel Client PIN Code field, enter the

PIN code, then click Next.

The printer communicates with the wireless router to resolve setup and configuration

information. When the printer has the correct information, it connects to the router

and restarts with the proper setup and configuration information.

If the router does not connect with the printer within 120 seconds, the connection

attempt stops.

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11. After the printer restarts, wait 20 seconds, then to get the network information that

includes the IP address, print a Configuration Report. For details, refer to Printing the

Configuration Report.

Connecting to a Wireless Network Manually

When connecting to a wireless network that does not include a WPS-compliant router,

set up and configure the printer manually. Before starting, obtain the router setup and

configuration information, such as name and passphrase. For assistance, contact your

system administrator.

To connect to a wireless network manually:

1. At the printer control panel, press the Home button.

2. Touch Device > Connectivity > Wi-Fi.

3. If Wi-Fi is Off, turn it on.

a) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.

b) To activate your Wi-Fi setting changes, press the Home button.

c) At the prompt, touch Restart Now.

d) After the printer restarts, touch Device > Connectivity > Wi-Fi.

4. To connect to a network:

• Touch the name of the network, enter the password for the selected network, then

touch OK.

• If the desired network does not appear, touch Manual Setup, then configure the

wireless network settings.

- For Enter the Network Name (SSID), type the name (SSID) of your network,

then press OK.

- Touch Security, then select the security method that your wireless network

uses.

- Touch Enter Password, then enter the password for your wireless network.

- Touch OK.

5. To activate your Wi-Fi setting changes, press the Home button.

6. At the prompt, touch Restart Now.

7. After the printer restarts, wait two minutes, then to get the network information that

includes the IP address, print a Configuration Report. For details, refer to Printing the

Configuration Report.

Connecting to Wi-Fi Direct

You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer,

or smartphone, using Wi-Fi Direct. Wi-Fi Direct is disabled by default.

Note

Wireless networking is available only on printers with the optional Wireless Network

Adapter installed.

To connect with Wi-Fi Direct, follow the directions provided with your mobile device.

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Connecting with Wi-Fi Direct from Your Mobile Device

To connect with Wi-Fi Direct, follow the directions provided with your mobile device.

Connecting to a Telephone Line

Warning

To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

1. Ensure that the printer is powered off.

2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the

Line port on the back of the printer.

3. Connect the other end of the RJ11 cable to an operating telephone line.

4. Power on the printer.

5. Enable and configure the Fax functions.

Initial Printer Setup

Before installing the printer software, verify that the printer is set up correctly. Setup

includes enabling the optional features and assigning an IP address for the Ethernet

network connection. The installation wizard starts automatically the first time the printer

is powered on. The installation wizard prompts the system administrator to configure

the following settings:

• Language

• Network Connection

• Proxy Server Setup

• Date and Time

• Measurements

• LDAP Settings

• Apps Setup

• Security Settings

For more information on configuring the printer settings, refer to the System

Administrator Guide at www.xerox.com/office/VLC605docs.

Configuring AirPrint

AirPrint®is a software feature that allows you to print from wired or wireless Apple

iOS-based mobile devices and Mac OS-based devices without the need to install a print

driver. AirPrint®-enabled printers allow you to print or fax directly from a Mac, an iPhone,

iPad, or iPod touch. You can use AirPrint®to print from a wired device or a wireless device

without using a print driver.

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Note

• Not all applications support AirPrint®.

• Wireless devices must join the same wireless network as the printer.

• For AirPrint®to function, both IPP and Bonjour®(mDNS) protocols must be enabled.

• The device that submits the AirPrint®job must be on the same subnet as the printer.

To allow devices to print from different subnets, configure your network to pass

multicast DNS traffic across subnets.

• The Mac OS device must be Mac OS 10.7 or later.

• AirPrint®-enabled printers work with all models of iPad, iPhone (3GS or later), and

iPod touch (3rd generation or later), running the latest version of iOS.

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

Note

If you do not know the IP address for your printer, refer to Finding the IP Address of

Your Printer.

2. In the Embedded Web Server, click Home > Connectivity.

Note

If this feature does not appear, log in as a system administrator.

3. For Mobile Printing, click AirPrint®.

4. To enable AirPrint®, click the Enable toggle button.

Note

AirPrint®is enabled by default when IPP and Bonjour®(mDNS) are both enabled.

• To change the printer name, in the Name field, enter a new name.

• To enter a location for the printer, in the Location field, enter the location of the

printer.

• To enter a physical location or address for the printer, in the Geo-Location field,

enter the geographic latitude and longitude coordinates in decimal form. For

example, use coordinates such as 45.325026, -122.766831 for a location.

5. Click OK.

6. To activate your changes, at the prompt, click Restart Now.

Configuring Google Cloud Print

Google Cloud Print allows you to print documents that are stored in the cloud without

using a print driver.

Before you begin:

• Set up a Google email account.

• Configure the printer to use IPv4.

• Configure Proxy Server settings as needed.

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To configure Google Cloud Print:

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

Note

If you do not know the IP address for your printer, refer to Finding the IP Address of

Your Printer.

2. In the Embedded Web Server, click Home > Connectivity.

3. For Mobile Printing, click Google Cloud Print.

4. To enable Google Cloud Print, click the Enable toggle button.

5. Click OK.

6. Restart the printer, then wait 2 minutes for the printer to connect.

7. Refresh your Web browser, then for Mobile Printing, click Google Cloud Print.

8. Click Printer Registration.

9. Click Register.

A printer registration page prints.

10. To register the printer, in your Web browser, type the URL provided, or use your mobile

phone to scan the barcode.

After the printer is registered, a confirmation status window appears.

11. To access the Google Cloud Print feature, in your Google account, click Manage Your

Printer.

Note

The default printer name appears in this format: Model name (MAC address).

Installing the Software

Before installing driver software, verify that the printer is plugged in, powered on,

connected correctly, and has a valid IP address. The IP address usually appears in the

upper, right corner of the control panel. If you cannot find the IP address, refer to Finding

the IP Address of Your Printer.

If the Software and Documentation disc is not available, download the latest drivers

from www.xerox.com/office/VLC605drivers.

Operating System Requirements

• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008

R2, and Windows Server 2012.

• Macintosh OS X version 10.10 and later.

• UNIX and Linux: Your printer supports connection to various UNIX platforms through

the network interface.

Installing the Print Drivers for a Windows Network Printer

1. Insert the Software and Documentation disc into the appropriate drive on your

computer. If the installer does not start automatically, navigate to the drive, and

double-click the Setup.exe installer file.

2. Select your printer model.

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3. Click Install Drivers.

4. Select Install Print Driver,Install Scan Driver,orInstall Print and Scan Drivers.

5. At the License Agreement, click I Agree.

6. From the list of discovered printers, select your printer.

Note

When installing drivers for a network printer, if your printer does not appear in the

list, click the IP Address or DNS Name button. In the IP Address or DNS Name field,

type the IP address of your printer, then click Search to locate and select your printer.

If you do not know the IP address of the printer, refer to Finding the IP Address of

Your Printer.

7. Click Next.

8. If needed, you can name your printer by typing a name in the Queue Name field.

9. If installing a print driver, make a print driver selection.

10. If installing a scan driver, make a scan driver selection.

11. Click Install.

12. If needed, set the printer as the default printer.

Note

Before selecting Share Printer, contact your system administrator.

13. To complete the installation, click Finish, then click Close.

Installing the Print Drivers for a Windows USB Printer

1. Insert the Software and Documentation disc into the appropriate drive on your

computer.

If the installer does not start automatically, navigate to the drive, and double-click

the Setup.exe installer file.

2. Click Install Software.

3. At the License Agreement, select I Agree, then click Next.

4. To install the printer support software, select Software, then click Next.

5. In the Software and Documentation window, clear the check box for any unnecessary

options.

6. Click Next.

7. To complete the installation, click Finish.

Installing the Drivers and Utilities for Macintosh OS X

1. Insert the Software and Documentation disc into the appropriate drive on your

computer.

2. Open Xerox®Print Drivers 3.xx.x.dmg/.pkg as needed for your printer.

3. To run Xerox®Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.

4. When prompted, click Continue.

5. To accept the license agreement, click I Agree.

6. To accept the current installation location, click Install, or select another location for

the installation files, then click Install.

7. If prompted, enter your password, then click OK.

8. From the list of discovered printers, select your printer, then click Next.

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9. If your printer does not appear in the list of discovered printers:

a) Click the Network Printer Icon.

b) Type the IP address of your printer, then click Continue.

c) Select your printer in the list of discovered printers, then click Continue.

10. If your printer was not detected, verify that the printer is powered on and that the

Ethernet or USB cable is connected properly.

11. To accept the print queue message, click OK.

12. Select or clear the Set Printer as Default and Print a Test Page check boxes.

13. Click Continue, then click Close.

Adding the Printer

For networking, set up your printer using Bonjour®(mDNS), or connect using the IP

address of your printer for an LPD/LPR connection. For a non-network printer, create a

desktop USB connection.

Online Support Assistant at: www.xerox.com/office/VLC605support

To Add the Printer Using Bonjour

To add the printer using Bonjour®:

1. From the computer Applications folder or from the dock, open System Preferences.

2. Click Printers & Scanners.

The list of printers appears on the left of the window.

3. For the list of printers, click the Plus icon (+).

4. At the top of the window, click the Default icon.

5. Select your printer from the list, then click Add.

Note

If your printer is not detected, verify that the printer is powered on and that the

Ethernet cable is connected properly.

To Add the Printer by Specifying the IP Address

To add the printer by specifying the IP address:

1. From the computer Applications folder or from the dock, open System Preferences.

2. Click Printers & Scanners.

The list of printers appears on the left of the window.

3. Under the list of printers, click the Plus icon (+).

4. Click IP.

5. From the Protocol list, select the protocol.

6. In the Address field, enter the IP address of the printer.

7. In the Name field, enter a name for the printer.

8. From the Use list, choose Select a driver to use.

9. From the printer software list, select the print driver for your printer model.

10. Click Add.

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Installing Scan Drivers for Macintosh

1. Insert the Software and Documentation disc into your computer.

2. To view the .dmg file for your printer, double-click the Disc icon on your desktop .

3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for

your operating system.

4. Open the Scan Installer package file.

5. To acknowledge the warning and introductory messages, click Continue.

6. To accept the license agreement, click Continue, then click Agree.

7. To accept the current installation location, click Install, or select another location for

the installation files, then click Install.

8. Enter your password, then click OK.

9. Select your printer then click Continue.

10. In the list of discovered printers, click Continue Installation.

11. To restart, click Log Out.

Installing LAN Fax Drivers for Macintosh

1. Insert the Software and Documentation disc into your computer.

2. To view the .dmg file for your printer, double-click the Disc icon on your desktop.

3. Open the LAN Fax Installer.dmg file, then navigate to the appropriate installer file

for your operating system.

4. Open the LAN Fax Installer package file.

5. To acknowledge the warning and introductory messages, click Continue.

6. To accept the license agreement, click Continue, then click Agree.

7. To accept the current installation location, click Install, or select another location for

the installation files, then click Install.

8. Enter your password, then click OK.

9. Select your printer in the list of discovered printers, then click Continue.

10. Click Continue Installation.

11. To finish, click Close.

12. To register your printer and software, complete the registration form.

Adding a LAN Fax Printer for Macintosh

After installing the LAN fax driver on a Macintosh computer, use Bonjour to set up your

printer. You can also add the printer using the IP Address of the printer for an LDP/LPR

connection. For non-network printers, create a desktop USB connection.

Installing Drivers and Utilities for UNIX and Linux

For details on installing print drivers and utilities for UNIX and Linux, refer to UNIX and

Linux Printing.

Installing the Printer as a Web Service on Devices

Web Services on Devices (WSD) allows a client to discover and access a remote device

and its associated services across a network. WSD supports device discovery, control,

and use.

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More Information

You can obtain more information about your printer from these sources:

LocationResource

Packaged with the printer.Installation Guide

www.xerox.com/office/VLC605docsOther documentation for your printer

United States: www.xerox.com/rmlna

European Union: www.xerox.com/rmleu

Recommended Media List

www.xerox.com/office/VLC605supportTechnical support information for your printer;

including online technical support, Online Sup-

port Assistant, and print driver downloads.

Print from the control panel. For details, refer

to Information Pages.

Information Pages

www.xerox.com/office/VLC605suppliesOrder supplies for your printer

www.xerox.com/office/worldcontactsLocal sales and Technical Customer Support

www.xerox.com/office/registerPrinter registration

www.direct.xerox.com/Xerox®Direct online store

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Customize and Personalize

Customize and Personalize Overview

This chapter provides information on how to customize and personalize your device to

meet the specific demands of your workflows.

You can Customize your Apps, hide, or show Apps on the Home screen, and

rearrange the order to suit your job priorities. For each App, you can hide or

show individual features and configure default settings to meet the needs

of your workgroup. You can save job settings for repeated use.

Customization enables users to work more productively.

When individual user accounts are configured on the device, you can Person-

alize the device to meet specific user needs. You can configure your personal

Home page to hide or show only the Apps you use. Each of the feature lists

can be tailored to your job requirements. Default settings for each app can

be specified, and settings for regular jobs can be saved for your use.

Personalization options ensure that the features and functions displayed

meet individual user needs, improving efficiency.

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Customizing or Personalizing the Home

Screen

Hiding or Showing an App on the Home Screen

1. At the printer control panel, press the Home button.

2. Touch Customize.

3. To display an installed App that is hidden initially:

a) Touch the Plus (+) icon.

b) Touch the App that you want to appear on the control panel.

c) Touch Done.

4. To hide an installed App:

a) For the App, touch X.

b) Touch Done.

5. Verify that only the selected Apps appear on the Home screen.

Rearranging Apps on the Home screen

1. At the printer control panel, press the Home button.

2. Touch Customize.

3. Touch and hold the required App.

4. Drag the App to the new location.

5. Release the App.

6. Touch Done.

7. Verify that the Apps appear in the correct location on the Home screen.

Customizing or Personalizing the Apps

Customization enables you to modify the features available, delete a saved preset, or

remove customized settings applied to an App.

Customizing or Personalizing the Feature List

To customize the Features list for an App:

1. At the printer control panel, press the Home button.

2. Touch the App required.

3. Scroll to the bottom, then touch Customize.

4. Touch Feature List.

Note

For logged-in administrators, a window appears that asks you to confirm if the changes

are for a Guest or for you.

5. Touch the desired option.

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• To hide a feature, for the required feature, touch the Eye icon. To signify that the

feature is hidden, the Eye icon appears with a line across it.

• To show a feature, for the required feature, touch the Eye icon. To signify that

the feature is hidden, the Eye icon appears with a line across it.

6. To reorder the menu features, touch and drag the features into the desired order.

7. To save the current configuration, touch Done.

Customizing or Personalizing the Entry Screen

The Entry Screen appears when the Fax, Email, USB or Scan To Apps are selected. The

Entry Screen provides options for entering recipient or destination details for a job. Use

this procedure to choose the options that to appear on the Entry Screen.

To customize the Entry Screen for an App:

1. At the printer control panel, press the Home button.

2. Touch the App required.

3. Scroll to the bottom, then touch Customize.

4. Touch Entry Screen.

5. Touch the needed options.

Note

For logged-in administrators, a window appears that asks you to confirm if the changes

are for a Guest or for you.

6. To save the current configuration, touch X.

Saving Presets

You can use this feature to save a particular combination of App settings for future jobs.

You can save the settings with a name and retrieve them for later use.

To save the current App settings:

1. At the printer control panel, press the Home button.

2. Touch the App required.

3. Select the job settings.

4. Scroll to the bottom, then touch Save.

5. Touch Save as New Preset.

6. Touch Enter Preset Name, then to enter a preset name, use the keypad.

7. Touch Next.

8. Select an icon that best suits the preset that you are creating.

9. Touch Done.

Note

The preset is stored within the Preset feature.

Deleting a Saved Preset

To delete a saved preset:

1. At the printer control panel, press the Home button.

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2. Touch the App required.

3. Scroll to the bottom, then touch Customize.

4. Touch Presets.

5. Touch the Trash icon that corresponds with the preset that you want to delete.

6. At the prompt, touch Delete.

7. Touch Done.

Removing App Customization

To remove the current App customization settings:

1. At the printer control panel, press the Home button.

2. Touch the App required.

3. Scroll to the bottom, then touch Customize.

4. Touch Remove App Customization.

5. At the prompt, touch OK.

Customizing App Default Settings

To customize the App default settings:

1. At the control panel, press the Home button.

2. Touch the App required.

3. Configure the required default settings.

4. Touch Save.

5. Touch Save Defaults. The new settings override the previous default settings.

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Xerox®Apps

Xerox®Apps are a gateway to the features and functions of your device. There are

standard apps already installed and displayed on the Home screen. There are also apps

that are installed as standard but are hidden when your device is used for the first time.

For details about Customizing the Home screen and the apps features, refer to Customize

and Personalize.

A range of apps is available for download and installation from the Xerox®App Gallery.

These include Xerox®Extensible Interface Platform (EIP) Apps. EIP Apps enable you to

install secure, signed apps on compatible printers.

Xerox®App Gallery

Xerox®App Gallery Overview

Use the Xerox®App Gallery to find Apps that provide new features or capab-

ilities for your device. The Xerox®App Gallery provides direct access to Apps

that can improve your productivity, simplify workflows, and enhance your

user experience.

The Xerox®App Gallery enables you to browse and update apps easily. You

can browse through the App library without logging in. The moving banner

provides an active display of apps, or you can scroll the full list of apps. To

get more details on an app, touch the app name in the list.

To use the Xerox®App Gallery App, ensure that your device uses either the wireless or

the wired network connection.

Note

If a local server inside a firewall hosts your device and a proxy is enabled, set a proxy

exception at the device.

For further information and instructions on using the Xerox®App Gallery, refer to the

Xerox®App Gallery User Guide available at www.xerox.com/XeroxAppGallery.

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Creating a Xerox®App Gallery Account

With an App Gallery account, you have direct access to all the available Apps for your

device. An App Gallery account allows you to view and acquire Apps, install Apps on your

device, and manage your Apps and licenses.

You can set up an App Gallery account using the control panel or the Embedded Web

Server. For information about accessing the Embedded Web Server, refer to The

Embedded Web Server. You can also create an account at

www.xerox.com/XeroxAppGallery.

Note

If you have an existing Xerox App Gallery Account, refer to Logging in to your Xerox App

Gallery Account.

To create an App Gallery account using the control panel:

1. At the printer control panel, press the Home button.

2. Touch Xerox App Gallery.

3. Touch Request an Account.

4. Touch the Enter your email address. Enter a valid email address using the touch

screen keypad, then touch Enter.

5. Touch OK. A message is displayed stating completion instructions have been sent to

the email address entered.

6. Touch Close.

7. Access your email account for the email address that you provided to Xerox®App

Gallery.

8. Open the Xerox®App Gallery Account Request email, then click the URL link for

creating an account.

9. Review and accept the Terms of Use. To continue creating an account, click the Agree

button.

10. Enter the information required into the appropriate fields:

• User ID

• Password

• Confirm Password

• First and Last Name

• Company Name

• Address (Street, City, State/Province, Postal)

• Country

11. Click OK.

12. After the account is created, a confirmation message appears.

13. At the printer control panel, log in to your App Gallery Account.

Logging in to your Xerox®App Gallery Account

When you are logged in to the App Gallery, you can browse available Apps, and install

and update Apps.

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To log in to your App Gallery Account:

1. At the printer control panel, press the Home button.

2. Touch Xerox App Gallery.

3. Enter your User Name using the touch screen keypad, then touch Enter.

4. Enter your Password using the touch screen keypad, then touch Enter.

5. Touch Log In. The Xerox®App Gallery appears.

Installing or Updating an App from the Xerox®App Gallery

Xerox®Apps add, extend, or customize the functionality of your device. You can use the

Xerox®App Gallery App to browse and install Apps at your device control panel.

Installing an App from the App Gallery

1. At the printer control panel, press the Home button.

2. Touch Xerox®App Gallery.

3. Enter your User Name using the touch screen keypad, then touch Enter.

4. Enter your Password using the touch screen keypad, then touch Enter.

5. Touch Log In. The Xerox®App Gallery appears.

6. Touch the App required, then touch Install. The License Agreement screen appears.

Note

If the App was installed previously and a new version is available, the button is labeled

as Update.

7. Touch Agree. The installation process begins.

If the App does not successfully install, to attempt the installation process again,

touch Install.

8. To exit the Xerox®App Gallery App, touch Exit.

Updating an App from the App Gallery

1. At the printer control panel, press the Home button.

2. Touch Xerox®App Gallery.

3. Enter your User Name using the touch screen keypad, then touch Enter.

4. Enter your Password using the touch screen keypad, then touch Enter.

5. Touch Log In. The Xerox®App Gallery appears.

6. Touch the App required, then touch Update. The License Agreement screen appears.

7. Touch Agree.

8. When the update is complete, the Update button is labeled as Installed.

9. To exit the Xerox®App Gallery App, touch Exit.

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Device

Device Overview

The Device App gives you access to information about your printer, including

the serial number and model. You can view the status of the paper trays,

billing and supplies information, and print Information Pages.

You can configure many Device options to meet your individual needs. For details about

configuring all Device settings, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

Device Options

The following Device options are available:

DescriptionOption

Language allows you to set the language that appears on the

control panel.

Language

The About option provides an overview of your device and its

current settings and status. You can access Information Pages

and reports using this option.

About

Use this option to check for software updates and configure up-

date settings.

Software Update

Use the Notifications option to see details of current alerts or

faults on the device. A History button displays fault codes and

the date that the fault occurred on the device.

Notifications

Use the Paper Trays option to see the paper size, type, and color

set for each paper tray and the tray-capacity status.

Paper Trays

Use the Supplies option to monitor the status of the components

you can replace. The supply level and estimated number of im-

pressions or days left for each unit is displayed.

Supplies

Use the Billing/Usage option to view the serial number and the

total number of impressions made by your device.

Billing/Usage

Use the General option to customize settings such as the power-

saver modes, date and time, and control panel brightness. You

can configure the General settings using the device control panel,

or by using the Embedded Web Server.

General

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DescriptionOption

Use Apps to select settings for the Apps installed on your device.Apps

Use the Connectivity option to configure network settings at the

control panel, or join another wireless network.

Connectivity

Use this option to access and print the Support Pages to assist

with troubleshooting errors.

Support

Use the Resets option to reset device settings and font, forms,

and macros to the factory-default settings.

Resets

For details on configuring the printer settings, refer to the System Administrator Guide

at www.xerox.com/office/VLC605docs.

About

The About option provides an overview of your device and current settings and status.

You can access Information Pages and reports using this option.

Information Pages

Your printer has a set of information pages that you can print. These pages include

configuration and font information, demonstration pages, and more.

The following Information Pages are available:

DescriptionName

The Configuration Report provides printer information

including installed options, network settings, port setup,

tray information, and more.

Configuration Report

The Billing Summary Report provides information about

the device and a detailed listing of the billing meters and

sheet counts.

Billing Summary Report

The Supplies Usage Report provides coverage information

and part numbers for reordering supplies.

Supplies Usage Report

The PostScript Font List provides a printout of all Post-

Script fonts that are available on the printer.

PostScript Font List

The PCL Font List provides a printout of all PCL fonts that

are available on the printer.

PCL Font List

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DescriptionName

Demonstration Print provides a demonstration of the

current print-quality settings.

Demonstration Print

The Startup Page provides basic printer configuration

and network information.

Startup Page

The printer retains information on previous print jobs,

including the date, time, job type, document name, out-

put color, paper size, number of pages, and results. The

status of a maximum of 20 jobs prints on the Job History

Report.

Job History Report

Supply Status

You can check the status and percentage of life remaining for your printer supplies at

the control panel or from the Embedded Web Server. When printer supplies near their

replacement time, warning alerts appear on the control panel. You can customize the

alerts that appear on the control panel and configure email alert notifications.

To check the supplies status and set up alerts using the Embedded Web Server, refer to

the System Administrator Guide at www.xerox.com/office/VLC605docs.

Checking the Supplies Status at the Control Panel

1. To view status information for the printer supplies, touch Device > Supplies.

2. To view details about a specific item, including part numbers for reordering, touch

the desired item.

3. To return to the Supplies screen, touch X.

4. To return to the Device screen, touch the back arrow.

Customizing Supplies Alert Settings

1. To customize the alerts that appear for printer supplies, touch Device > Supplies >

Alerts Setup.

2. To enable supplies alerts, touch the Enable Alerts toggle button.

3. To configure the printer to display an alert when an item reaches a specific usage

percentage level, touch the item, then select the percentage.

4. To customize the alerts for each supply item, or to enable or disable an alert, touch

the toggle button.

5. To return to the Supplies screen, touch X.

6. To return to the Device screen, touch the back arrow.

Setting Up Email Alerts

To check the supplies status and set up alerts using the Embedded Web Server, refer to

the System Administrator Guide at www.xerox.com/office/VLC605docs.

1. To set up alerts to send to an email address, touch Device > Supplies > Email Alerts.

2. To enter an email address, touch Add Email, then touch Enter Email Address.

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3. Use the touch screen keyboard to enter an email address, or select an entry from the

Address Book, then touch OK.

4. Add more email addresses if necessary.

5. To customize the alerts for each supply item, or to enable or disable an alert, touch

the toggle button.

6. To exit the menu, touch OK.

7. To return to the Device screen, touch the back arrow.

Billing and Usage Counters

The Billing/Usage menu displays the total number of impressions that the printer

generated or printed during its lifetime. You cannot reset the counters. A page is counted

as one side of a sheet of paper. For example, a sheet of paper that is printed on two

sides counts as two impressions.

To view the Billing and Usage Counters:

1. At the printer control panel, press the Home button.

2. Touch Device > Billing/Usage.

3. To view more details, touch Usage Counters, then select an option.

•Impression Counters: This option provides the number of impressions made by

the printer. The number of impressions cannot equal the number of sheets counted,

depending on the printer setup. If your printer is set up to count large sheets as

large impressions or as multiple smaller impressions, the number of impressions

can differ.

•Sheet Counters: This option provides the number of impressions made by the

printer. Impressions for 2-Sided sheets are identified as a separate line from1-Sided

sheets.

•Images Sent Counters: This option provides the number of images sent using

the Fax, Email, or Scan features.

•Fax Impressions Counters: This option provides the number of images sent using

the Fax features. Each fax feature is identified on a separate line.

•All Usage Counters: This option provides all printer usage information.

4. After viewing the usage readings, to return to the Home screen, press the Home

button.

Reset to Factory Defaults

Caution

The Reset to Factory Defaults feature erases all settings and returns the printer to the

original factory state. All jobs, presets, Apps, and device settings are reset.

The non-volatile memory (NVRAM) stores printer settings, even after the power is turned

off. When complete, the printer restarts, then displays the Install Wizard.

To reset the printer to factory defaults:

1. At the printer control panel, press the Home button.

2. Touch Device > Resets > Reset to Factory Defaults.

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3. At the prompt, touch Reset.

4. When the process is complete, the printer restarts automatically.

Remote Services

You can use the Remote Services option in the Embedded Web Server to send error and

usage information to the Xerox support team to help them resolve problems quickly.

For information about enabling Remote Services and uploading information to Xerox,

refer to the System Administrator Guide at www.xerox.com/office/VLC605docs.

Address Book

Address Book Overview

Use the Device Address Book to create individual contacts or group contacts

for use with the Email, Fax, and Scan To Apps. You can add contacts to the

Device Address Book using the control panel or the Embedded Web Server.

This feature can also be used to scan to the Address Book contacts.

The Device Address Book stores a maximum of 2000 contacts. If the Create New Contact

button is unavailable, the address book has reached capacity.

Before you can use this feature, the System Administrator must enable users to view

and manage the Device Address Book.

Editing the Address Book

You can create and save contact information for individual contacts or groups. You can

manage address book contacts at the control panel, or in the Embedded Web Server.

Adding or Editing Contacts in the Address Book at the Control Panel

To Add Contacts in the Address Book at the Control Panel

1. At the printer control panel, press the Home button.

2. Touch Address Book.

3. Touch the Plus icon (+), then select Add Contact.

4. To enter a name, touch the Enter First Name,Enter Last Name,orEnter Company

field, then enter the information. To move to the next field, touch Next. When finished,

touch Enter.

5. Enter the contact details:

• To add an email address to the contact, touch Add Email. Enter an email address,

then touch Enter.

• To add a fax number to the contact, touch Add Fax. Enter a fax number, then

touch Enter.

• To add an SMB scan location, touch Add SMB. Browse to the location required,

then touch Enter.

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• To add an FTP scan location, touch Add FTP. Browse to the FTP location or enter

the FTP address, then touch Enter.

Note

If authentication is required for scan locations, enter a valid login name and

password.

6. To mark the email address or fax number as a favorite, touch the Star icon.

7. To save the contact, touch OK.

8. To return to the Home screen, press the Home button.

To Edit or Delete Contacts in the Address Book at the Control Panel

1. At the printer control panel, press the Home button.

2. Touch Address Book.

3. From the Address Book, touch a contact name, then touch Edit.

4. To change contact information, touch the information that you want to update, edit

as needed, then touch OK.

5. To save your contact changes, touch OK.

6. To delete a contact, touch Delete Contact, then touch Delete.

7. To return to the Home screen, press the Home button.

Adding or Editing Groups in the Address Book at the Control Panel

To Add Groups in the Address Book at the Control Panel

1. At the printer control panel, press the Home button, then touch Address Book.

2. Touch the Plus icon (+), then select Add Group.

3. Select the group type, enter a name for the group, then touch Enter.

4. To add group members, touch Add Member.

5. To add a contact name, from the Favorites or Contacts menu, select a contact.

6. To add more group members, touch Add Member, then select a contact.

7. To mark the group as a favorite, touch the Star icon.

8. To save the group, touch OK.

9. To return to the Home screen, press the Home button.

To Edit or Delete Groups in the Address Book at the Control Panel

1. At the printer control panel, press the Home button.

2. Touch Address Book.

3. From the Address Book, select a group, then touch Edit.

4. To add group members, touch Add Member.

5. To add a contact, from the Favorites or Contacts menu, select a contact.

6. To add more group members, touch Add Member, touch Add Member, then select

a contact.

7. To remove group members, for each contact, touch the Trash icon. At the prompt,

touch Delete.

8. To save the changes, touch OK.

9. To delete the group, touch Delete Group, then touch Delete.

10. To return to the Home screen, press the Home button.

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Adding or Editing Contacts in the Address Book in the Embedded Web

Server

To Add Contacts in the Address Book in the Embedded Web Server

To add contacts:

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. Click Add Contact.

4. To enter a name, click the First Name,Last Name,orCompany field, then enter the

details.

5. Enter the contact details.

• To add an email address to the contact, click the Email Plus icon (+), then enter

an email address.

• To add a fax number to the contact, click the Fax Plus icon (+), then enter a fax

number.

• To add an SMB scan location, click the (Network) SMB Plus icon (+), then enter

the SMB details. Click OK.

• To add an FTP scan location, click the FTP Plus icon (+), then enter the FTP details.

Click OK.

6. To mark the email address or fax number as a favorite, touch the Star icon.

7. To save the contact, click OK.

To Edit or Delete Contacts in the Address Book in the Embedded Web

Server

To edit or delete contacts:

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. From the Address Book, select a contact.

4. To edit contact information, perform the following steps.

a) Click the contact name or contact information, then edit as needed.

b) To clear contact information, for the specific contact information, click the Trash

icon.

c) To save the changes, click OK.

5. To remove the selected contact from the Address Book, click Delete. At the prompt,

click Delete.

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Adding or Editing Groups in the Address Book in the Embedded Web

Server

To Add Groups in the Address Book in the Embedded Web Server

To add groups:

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. Click Add Group.

4. For Enter Group Name, enter a name for the group.

5. From the menu, select the group type.

6. To add group members, for Members, click the Plus icon (+).

7. To add contacts to the group, in the Add Members window, for each contact, select

the check box. When you are finished, click OK.

8. To save the group, click OK.

To Edit or Delete Groups in the Address Book in the Embedded Web

Server

To edit or delete groups:

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

2. In the Embedded Web Server, click Address Book.

3. Within the address book, select a group.

4. To add group members:

a) For Members, click the Plus icon (+).

b) In the Add Members window, click the check box for each desired member.

c) To save the changes, click OK.

5. To remove group members:

a) For the desired member, click the Trash icon.

b) At the prompt, click Delete.

c) Repeat the previous two steps for each member.

d) To save the changes, click OK.

6. To remove the selected group from the Address Book, click Delete. At the prompt,

click Delete.

Advanced Settings

The Advanced option provides more settings for importing and exporting contact details

and managing contacts. You can use the Advanced option to set up a directory service.

For details about the Advanced options, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

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Managing Favorites

You can mark contacts as Favorites. A star next to a contact in the list indicates a Favorite.

You can mark a favorite as a Global Favorite for all services or as a Favorite for email,

fax, or scan-to destinations.

Managing Favorites at the Control Panel

1. At the printer control panel, press the Home button, then touch Address Book.

2. Select a contact, then touch Edit.

3. To make the contact a Global Favorite, for the contact name, touch the Star icon.

4. To mark a contact as a Favorite for email, fax, or a scan-to destination:

a) For each desired feature, touch the Star icon.

b) To save changes, touch OK.

5. To clear a contact marked as a Favorite:

a) To remove the contact as a Global Favorite, for the contact name, touch the Star

icon.

b) To remove the contact from the Favorite list for a selected feature, for the selected

feature, touch the Star icon.

c) To save changes, touch OK.

6. To return to the Home screen, press the Home button.

Managing Favorites in the Embedded Web Server

1. In the Embedded Web Server, click Address Book.

2. Select a contact.

3. To make the contact a Global Favorite, click the Global Favorite Star icon.

4. To mark a contact as a Favorite for email, fax, or a scan-to destination, for each

feature, click the Star icon.

5. To remove a contact marked as a Favorite, for Global Favorite or the selected feature,

touch the Star icon. The contact is removed from the Global Favorite list, or the

Favorite list for the selected feature.

6. To save changes, click OK.

Jobs

Jobs Overview

Use Jobs to view current jobs, print saved, personal, and secure jobs, and

view details of completed jobs. You can pause, delete, print, or view job

progress or job details for a selected job.

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Managing Jobs

From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or

completed jobs. You can pause, delete, print, or view job progress or job details for a

selected job. From the Jobs window in the Embedded Web Server, you can view a list of

active and completed print jobs. For more details, refer to Managing Jobs Using the

Embedded Web Server.

A print job can be held by the printer when it is unable to complete a print job. For

example, when the printer needs attention, paper, or supplies. When the condition is

resolved, the printer automatically resumes printing. When you send a Secure Print job,

the job is held until you release it by typing a passcode at the control panel. For more

details, refer to Managing Special Job Types.

Pausing the Print Job with the Option to Delete It

1. At the printer control panel, press the Home button.

2. Touch Jobs, then touch the name of the desired print job.

3. Do one of the following:

• To pause the print job, touch Pause. To resume the print job, touch Resume.

• To delete the print job, touch Delete. At the prompt, touch Delete.

Note

If you do not make a selection within 60 seconds, the job automatically resumes.

4. To return to the Home screen, press the Home button.

Viewing, Printing, or Deleting Saved and Secure Jobs

Note

• The system administrator can restrict users from deleting jobs. If a system

administrator has restricted job deletion, you can view the jobs, but not delete them.

• Only the user that sent the job or the system administrator can delete a Secure Print

job.

1. At the printer control panel, press the Home button.

2. To view a list of active and completed jobs, touch Jobs.

3. To view a list of specific job types, touch an option.

• To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the

quantity, then touch OK. To delete the job, touch the Trash icon, then touch

Delete.

• To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the

folder, then touch Print All,orDelete All.

• For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the

passcode number, then touch OK. To print a Secure Job, touch the job. To print

or delete all the jobs in the folder, touch Print All,orDelete All.

4. To view details about a job, touch the job.

5. To return to the Home screen, press the Home button.

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Printing a Job Held for Resources

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. From the jobs list, touch the held job name. The resources required for the job appear

on the control panel.

4. Do one of the following:

• To print the job, replenish the resources required. The job resumes automatically

when the required resources are available. If the job does not print automatically,

touch Resume.

• To delete the print job, touch Delete. At the prompt, touch Delete.

5. To return to the Home screen, press the Home button.

Managing Special Job Types

Special job types allow you to send a print job from your computer, then print it from

the printer control panel. Select special job types in the print driver, Printing Options tab,

under Job Type.

Saved Job

Saved Jobs are documents sent to the printer and, unless deleted, are stored there for

future use. Any user can print or delete a Saved Job.

Printing a Saved Job

1. In your software application, access the print settings. For most software applications,

press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click Printer Properties. Depending on your application, the title of

the button can vary.

• For Macintosh, in the Print window, click Preview, then select Xerox Features.

3. For Job Type, select Saved Job.

4. Type a job name or select a name from the list, then click OK.

5. Select any other required printing options.

• For Windows, click OK, then click Print.

• For Macintosh, click Print.

Releasing a Saved Job

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. To view Saved Jobs, touch Saved Jobs.

4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.

5. To delete the document after printing, for that job, touch the Trash icon, then at the

prompt, touch Delete.

6. To return to the Home screen, press the Home button.

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Secure Print

Use Secure Print to print sensitive or confidential information. After you send the job, it

is held at the printer until you enter your passcode at the printer control panel.

Printing by Using Secure Print

1. In your software application, access the print settings. For most software applications,

press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click Printer Properties. Depending on your application, the title of

the button varies.

• For Macintosh, in the Print window, click Preview, then select Xerox Features.

3. For Job Type, select Secure Print.

4. Type the passcode, confirm the passcode, then click OK.

5. Select any other required printing options.

• For Windows, click OK, then click Print.

• For Macintosh, click Print.

Releasing a Secure Print job

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. To view Secure Print jobs, touch Personal & Secure Jobs.

4. Touch your folder.

5. Enter the passcode number, then touch OK.

6. Select an option:

• To print a Secure Print job, touch the job.

• To print all the jobs in the folder, touch Print All.

• To delete a Secure Print job, touch the Trash icon, then at the prompt, touch

Delete.

• To delete all the jobs in the folder, touch Delete All.

Note

After a Secure Print job is printed, it is deleted automatically.

7. To return to the Home screen, press the Home button.

Personal Print

Personal Print allows you to store a document in the printer, then print it from the control

panel.

Note

The Personal Print feature is only available on a Windows computer printing to a network

printer.

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Personal Print is a type of saved job with these features:

• A Personal Print job appears in a folder named after the user ID associated with the

print job.

• A Personal Print job does not use a passcode.

• Any user can print or delete a Personal Print job.

• You can print all jobs in the list at once, delete an individual job, or delete all jobs in

the list.

• After a Personal Print job is printed, it is deleted automatically.

Using Personal Print

1. In your software application, access the print settings. For most software applications,

click File > Print or for Windows, press CTRL+P.

2. Select your printer, then click Printer Properties. Depending on your application, the

title of the button varies.

3. For Job Type, select Personal Print.

4. Select any other required printing options, then click OK.

5. To send the job to the printer, click Print.

Releasing a Personal Print job

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. To view Personal Print jobs, touch Personal & Secure Jobs.

4. Touch your folder.

5. If prompted for a passcode, touch Skip.

Note

When your folder contains Secure Print jobs and Personal Print jobs, the passcode

prompt appears.

6. Select an option.

• To print a Personal Print job, touch the job.

• To print all the jobs in the folder, touch Print All.

• To delete all the jobs in the folder, touch Delete All.

7. To return to the Home screen, press the Home button.

Sample Set

The Sample Set job type prints one copy of a multiple-copy print job before printing the

remaining copies. After reviewing the sample set, you can either print the remaining

copies or delete them at the printer control panel.

Sample Set is a type of saved job with these features:

• A Sample Set job appears in a folder named after the user ID associated with the

print job.

• A Sample Set job does not use a passcode.

• Any user can print or delete a Sample Set job.

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•A Sample Set prints one copy of a job to allow you to proofread the job before printing

any remaining copies.

After a Sample Set job is printed, it is deleted automatically.

Printing by Using Sample Set

1. In your software application, access the print settings. For most software applications,

press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click Printer Properties. Depending on your application, the title of

the button varies.

• For Macintosh, in the Print window, click Preview, then select Xerox Features.

3. For Job Type, select Sample Set.

4. Select any other required printing options.

• For Windows, click OK, then click Print.

• For Macintosh, click Print.

Releasing a Sample Set

1. At the printer control panel, press the Home button.

2. To view available jobs, touch Jobs.

3. Touch the Sample Set job.

Note

The Sample Set file description shows the job as Held for Future Printing, and shows

the number of remaining copies of the job.

4. Select an option.

• To print the remaining copies of the job, touch Release.

• To delete the remaining copies of the job, touch Delete.

5. To return to the Home screen, press the Home button.

Managing Jobs Using the Embedded Web Server

You can view a list of active jobs and delete print jobs from the Active Jobs list in the

Embedded Web Server. You can use the Embedded Web Server to submit jobs for printing

at the device. You can print .pdf,.ps,.pcl,.prn,.xps,.jpg,.tif and .txt files directly from

the Embedded Web Server without opening another application or the print driver. The

files can be stored on a local computer hard drive, mass storage device, or network drive.

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

2. In the Embedded Web Server, click Jobs.

3. Click the job name.

4. Do one of the following:

• To pause the print job, click Pause. To resume the print job, click Resume.

• To delete the print job, click Delete. At the prompt, click Delete.

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5. To return to the Home screen, click Home.

Submitting Jobs for Printing Using the Embedded Web Server

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

2. In the Embedded Web Server, click Home.

3. In the Quick Links area, click Submit File.

4. Click the Submit field.

5. In the selection window, select a file to print, then click Open.

6. To print the document, click Submit.

Copy

Copy Overview

To make a copy, the device scans your original documents and temporarily

stores the images. The image print based on the options selected.

If Authentication or Accounting has been enabled on your device, enter your login details

to access Copy features.

You can adjust various settings for individual Copy jobs and save settings as Presets for

future jobs. The list of features can be customized, and some features could be hidden

from view when the App is installed. To view all available features and to find out more

about customizing the Copy App, refer to Customize and Personalize.

For information about all the App features and available settings, refer to Apps Features.

Making a Copy

To make a copy:

1. At the printer control panel, press the Home button.

2. To clear previous App settings, touch Reset.

3. Load your original documents.

• Use the document glass for single pages or paper that cannot be fed using the

single-pass duplex automatic document feeder. Lift the document feeder, then

place the original document face down in the upper-left corner of the document

glass.

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• For single, multiple, or 2-sided pages, use the single-pass duplex automatic

document feeder. Remove any staples and paper clips from the pages. Insert the

original documents face up in the document feeder, with the top of the page

entering the feeder first. Adjust the paper guides so that they fit against the

original documents.

4. Touch Copy, then enter the number of copies needed.

Note

To amend the number of copies entered, touch the Xbutton, then enter the required

quantity.

5. If scanning from 2-sided original documents, touch 2-Sided, then select an option.

6. Adjust copy settings as needed.

For details about available features, refer to Apps Features.

7. Touch Start. If you placed documents in the feeder, scanning continues until the

feeder is empty.

8. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Copy app, touch Done.

• To scan another page, load a new original document on the document glass, then

touch Add Page.

• To delete the scan and return to the Copy app, touch Cancel, then touch Delete.

Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

9. To return to the home screen, press the Home button.

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Stapling a Copied Document

With the optional finisher installed on the printer, copied documents can be stapled.

1. From the Copy app, touch Staple.

2. Touch 1 Staple.

3. Touch Save.

4. Touch Start.

The stapled copy is delivered to the finisher.

Copy Workflows

Note

Some features are hidden from view when the Copy App is installed. For more

information, refer to Customize and Personalize.

Adjusting Color Balance

If you have a color original image, you can adjust the balance of the printing colors

between cyan, magenta, yellow, and black before printing your copy.

To adjust the Color Balance

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Color Balance.

4. To adjust the highlight, midtone, and shadow density levels by color, touch the color

that you want to adjust, then move the sliders to increase or decrease the density

levels.

5. Touch OK.

To adjust the Saturation

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Saturation.

4. To adjust the saturation, move the slider.

5. Touch OK.

To add Color Effects

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Color Effects.

4. Select the required option. A confirmation message appears.

5. To accept the new color settings, touch Apply.

Adjusting Contrast Settings

You can adjust the variation between light and dark areas of your copy using the Contrast

feature. You can reduce the sensitivity of the printer to variations in light background

colors using Auto Background Suppression.

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To adjust the Auto Background Suppression and Contrast:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Image Enhancement.

4. To enable Auto Background Suppression, touch the Auto Background Suppression

toggle button.

5. To enable Auto Contrast, touch the Auto Contrast toggle button.

6. To adjust the Contrast manually, ensure that the Auto Contrast toggle button is off,

then move the slider to increase or decrease the contrast.

7. Touch OK.

Changing the Page Layout

You can use Page Layout to place a defined number of pages on one or both sides of

the paper.

To change the page layout:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Page Layout.

4. Select the required number of pages per side.

5. To change the Original Orientation, touch Page Layout, then touch More. Select

Portrait or Landscape.

Note

The Original Orientation option is only available when the selected number of pages

per slide is 2, 4, or 8.

6. To change the Image Order, touch Page Layout, then touch More. Select one of the

following options.

•Right then Down: This option prints the images across the page, row by row.

•Down then Right: This option prints the images down the page, column by column.

Note

The Image Order option is only available when the selected number of pages per

slide is 4 or 8.

7. Touch OK.

Book Copying

You can use the Book Copying feature to copy books, magazines, or other bound

documents. You can use this feature to copy images for different results.

• Copy either the left or right page onto a single sheet of paper.

• Copy both the left and right pages onto two sheets of paper.

• Copy both the left and right pages as a single image onto one sheet of paper.

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Note

To make copies from books, magazines, or other bound documents, use the document

glass only. Do not place bound original documents in the document feeder.

To set up book copying:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Book Copying.

4. Touch Mode, then select one of the following options:

•Off: This option is the default setting.

•Both Pages: This option scans both pages of an open book onto two sheets of

paper.

•Left/Right Page Only: This option scans the left or right page of an open book

onto a single sheet of paper.

5. If Binding Edge Erase is required, touch Binding Edge Erase, then move the slider to

the right to erase up to 50 mm (1.97 in.).

6. Touch OK.

Shifting the Image

You can change the placement of an image on the copy page. This is useful if the image

is smaller than the page size. For image shift to work correctly, position original documents

as follows:

•Document Feeder: Position original documents face up, short edge entering the

feeder first.

•Document Glass: Position original documents face down, in the upper-left corner of

the document glass, short edge to the left.

To change the placement of the image:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Image Shift.

4. Select one of the following options.

•Off: This option is the default setting.

•Auto Center: This option centers the image on the page.

•Snap to Edge: This option shifts the image to the edge of the document. Select

one of the image-position options.

-Mirror Side 1: This option allows you to set the Image Shift for Side 1, and

matches the Side 2 Image Shift accordingly. To move the image to the

required edge of the page, touch the appropriate arrow.

-Independent Sides: This option allows you to position the images on Side

1 and Side 2 independently of each other. To move each image to the

required edge of the page, touch the appropriate arrow.

•Manual: This option allows you to specify the amount of Image Shift required.

Select one of the image-position options.

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-Mirror Side 1: This option allows you to set the Image Shift for Side 1, and

matches the Side 2 Image Shift accordingly. Touch the appropriate fields.

To adjust the image shift, move the slider.

-Independent Sides: This option allows you to position the images on Side

1 and Side 2 independently of each other. Touch the appropriate fields. To

adjust the image shift, move the slider.

5. To specify the orientation of the original document, touch Original Orientation, then

select an option.

6. Touch OK.

Creating a Booklet

The booklet feature reduces the original page images to fit two images on each side of

the printed page. You can print copies in booklet format.

Note

• This booklet option is available on printers with an optional Productivity Kit installed

only.

• In Booklet mode, the printer scans all of the original documents before it prints the

copies.

To create a booklet:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Booklet Creation.

Note

If Reduce/Enlarge has been adjusted, a message appears confirming that

Reduce/Enlarge has changed to Auto%.IfPaper Supply has been set to Auto Select,

a message appears confirming that Paper Supply has changed to Tray 1.

4. Touch the Booklet Creation toggle button.

5. Touch Original Document, then select the option that matches your original

documents:

•1-Sided Original: This option scans only one side of the original image and

produces 1-sided output files.

•2-Sided Original: This option scans both sides of the original image.

•2-Sided, Rotate Side 2: This option scans both sides of the original image, rotating

the second side.

6. If a cover sheet is required, touch the Cover toggle button, then adjust Paper Supply

and Print On Coveras needed.

7. Touch OK.

Adding a Front Cover

You can print the first page of your copy job on different paper, such as colored or

heavyweight paper. The printer selects the special paper from a different tray. The cover

can be blank or printed.

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Note

This function is available only on printers with an optional Productivity Kit installed only.

To add a front cover to your copy job:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Front Cover.

4. Touch the Front Cover toggle button.

Note

If Paper Supply is set to Auto Select, a notification appears confirming that the Paper

Supply has been changed to Tray 1.

5. Touch Printing Options, then select an option.

•Blank: This option inserts a blank front cover.

•Print on Side 1 Only: This option prints on the front side of the cover only.

•Print on Side 2 Only: This option prints on the back side of the cover only.

•Print on Both Sides: This option prints on both sides of the cover.

6. Touch Paper Supply, then select the required paper source.

7. Touch OK.

Erasing the Edges of Copies

You can erase content from the edges of your copies using the Edge Erase feature. You

can specify the amount to erase on the right, left, top, and bottom edges.

To erase the edges of copies:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Edge Erase.

4. Select one of the following options.

•All Edges: This option erases all four edges by the same amount. To adjust the

amount to erase, move the slider.

•Print to Edge: This option prints with no edge erase.

•Individual Edges: This option allows you to specify different amounts to erase

from the edges. Select an erase option.

-Mirror Edges: This option allows you to set the Edge Erase for Side 1, and

matches the Side 2 Edge Erase accordingly. To adjust the edge erase, move

the slider.

-Independent Edges: This option allows you to set the Edge Erase on Side 1

and Side 2 independently of each other. Touch the appropriate field. To

adjust the Edge Erase, move the slider.

5. To specify the orientation of the original document, touch Original Orientation, then

select an option.

6. Touch OK.

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Printing a Sample Copy

Sample Copy allows you to print a test copy of a job to inspect before printing multiple

copies. This feature is useful for complex or high-volume jobs. After you print and inspect

the test copy, you can choose to print or cancel the remaining copies.

To print a sample copy of your job:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Adjust the copy settings as needed.

4. Enter the number of copies needed.

5. Touch the Sample Copy toggle button.

6. Touch the Start button. The sample copy prints.

7. Inspect the sample copy, then select one of the following options.

• If the copy is unsatisfactory, touch Delete. The job is canceled and no more copies

are printed.

• If the copy is satisfactory, touch Release. The remaining copies are printed.

8. To return to the home screen, press the Home button.

Adding Annotations

You can use the Annotations feature to add a page number, comment, date, or Bates

Stamp to your copies.

Note

• This function is only available on printers with an optional Productivity Kit installed.

• If Booklet Creation is selected, you cannot add Annotations.

To add annotations:

1. At the printer control panel, press the Home button.

2. Touch Copy.

3. Touch Annotations.

4. To insert page numbers:

a) Select the required page location, then touch Page Number.

b) Enter the starting page number.

c) To adjust which pages contain the selected annotation, touch Apply To, then

select All Pages or All Pages Except First.

d) Touch OK.

5. To insert a comment:

a) Select the required page location, then touch Comment.

b) Select the required entry, then touch OK.

Note

To create a comment, touch the edit icon for Not in Use. Enter the required text,

then touch OK.

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c) To adjust which pages contain the selected annotation, touch Apply To, then

select the required option.

d) Touch OK.

Note

To create a prefix, touch the edit icon for Not in Use. Enter the required text, then

touch OK.

6. To insert the current date:

a) Select the required page location, then touch Date Stamp.

b) Touch Format, then select the required date format.

c) To adjust which pages contain the selected annotation, touch Apply To, then

select the required option.

d) Touch OK.

7. To insert a Bates Stamp:

a) Select the required page location, then touch Bates Stamp.

b) Touch Prefix, then select the required entry. Touch OK.

Note

To create a prefix, touch the edit icon for Not in Use. Enter the required text,

then touch OK.

c) Touch Starting Number. Enter the required starting number, then touch OK.

d) Touch Number of Digits, then select the required option.

e) To adjust which pages contain the selected annotation, touch Apply To, then

select the required option.

f) Touch OK.

8. To change the text formatting, touch Format & Style. Adjust the settings as required,

then touch OK.

9. Touch OK.

10. If necessary, to remove all entered annotations, touch Delete All.

Note

Not all annotations are available in all page locations.

ID Card Copy

ID Card Copy Overview

You can use the ID Card Copy App to copy both sides of an ID card or small

document onto one side of paper. To copy the card, place each side in the

upper-left corner of the document glass. The printer stores both sides of the

document, then prints them side by side on the paper.

The ID Card Copy App is hidden from view on initial device setup. The list of features

can be customized, and some features can be hidden from view. For more information

about adding and customizing Apps, refer to Customize and Personalize.

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For information about all the App features and available settings, refer to Apps Features.

Copying an ID Card

To copy an ID card:

1. At the printer control panel, press the Home button.

2. To clear previous App settings, touch Reset.

3. Lift the automatic document feeder, then place the original document in the upper-left

corner of the document glass.

4. Touch ID Card Copy.

5. Adjust the settings as required.

6. Touch Scan.

7. When scanning is finished, lift the automatic document feeder. Flip the original

document, then place it in the upper-left corner of the document glass.

8. To scan the second side of the original document and print the copies, touch Scan.

9. To return to the home screen, press the Home button.

Email Overview

You can use the Email app to scan images and attach them to emails. You

can specify the file name and format of the attachment, and include a

subject heading and message for the email.

You can adjust various settings for individual Email jobs and save settings as Presets for

future jobs. The list of features can be customized, and some features could be hidden

from view when the App is installed. To view all available features and to find out more

about customizing the Email App, refer to Customize and Personalize.

For information about all the App features and available settings, refer to Apps Features.

Sending a Scanned Image in an Email

To send a scanned image in an email:

1. At the printer control panel, press the Home button.

2. To clear previous App settings, touch Reset.

3. Load your original documents.

•For single pages or paper that cannot be fed using the single-pass duplex automatic

document feeder, use the document glass. Lift the automatic document feeder,

then place the original documents face down in the upper-left corner of the

document glass.

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• For multiple, single, or 2-sided pages, use the single-pass duplex automatic

document feeder. Remove any staples or paper clips from the pages. Insert the

original documents face up in the automatic document feeder, with the top of

the page entering the feeder first. Adjust the paper guides so that they fit against

the document originals.

4. Touch Email.

5. Enter recipients:

• To enter the email address manually into the To field, type the address using the

touch screen keypad. Touch Enter.

• To select a contact or group from the Address Book, touch the Address Book icon.

Touch Favorites or Contacts, then select a recipient.

6. If scanning from 2-sided original documents, touch 2-Sided Scanning, then select

an option.

7. Adjust the email settings as needed:

• To save the scanned document with a specific file name, touch the attachment

file name, enter a new name using the touch screen keypad, then touch Enter.

• To save the scanned document with a specific file format, touch the attachment

file format, then select the required format.

To create a searchable file or to add password protection, from the File format,

select More.

• To change the subject line, touch Subject, enter a new subject line using the touch

screen keypad, then touch Enter.

• To change the email body message, touch Message, enter a new message, then

touch OK.

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For details about available features, refer to Apps Features.

8. To start the scan, touch Send.

9. If you are scanning from the document glass, when prompted, to finish, touch Done,

or to scan another page, touch Add Page. To cancel a job, touch Cancel Job.

Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

10. To return to the Home screen, press the Home button.

Scan To

Scan To Overview

The Scan To feature provides several methods for scanning and storing an

original document. The scanning procedure using your printer differs from

that of desktop scanners. The printer is connected typically to a network

rather than a single computer, so you select a destination for the scanned

image at the printer.

The printer supports the following scanning functions:

• Scan original documents to an email address.

• Scan original documents to a USB Flash drive. This is available using the USB app.

Refer to .

• Scan original documents to your home folder.

• Scan original documents to a shared network location using SMB and FTP transfer

protocols.

You can adjust various settings for individual Scan To jobs and save settings as Presets

for future jobs. The list of features can be customized, and some features could be hidden

from view when the App is installed. To view all available features and to find out more

about customizing the Scan To App, refer to Customize and Personalize.

For information about all the App features and available settings, refer to Apps Features.

Scanning to an Email Address

Before you scan to an email address, ensure that you configure the printer with the

email server information. For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

To scan an image and send it to an email address:

1. Load the original document on the document glass or into the duplex automatic

document feeder.

2. At the control panel, touch the Home button.

3. Touch Scan To.

4. Enter recipients.

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• To enter the email address manually, touch Email, then enter an email address.

Touch Enter.

• To select a contact or group from the Address Book, touch Contacts.

5. To save the scanned document as a specific file name, touch the attachment file

name, then enter a new name using the touch screen keypad. Touch Enter.

6. To save the scanned document as a specific file format, touch the attachment file

format, then select the required format.

Note

To make scanned documents searchable, your system administrator can enable the

Searchable feature.

7. Adjust scanning options as needed.

8. To change the subject line, from Email Features, touch Subject, then enter a new

subject line using the touch screen keypad. Touch Enter.

9. To change the email body message, from Email Features, touch Message, then enter

a new message. Touch OK.

10. To begin the scan, touch Scan.

11. If you are scanning from the document glass, when prompted, to finish, touch Done,

or to scan another page, touch Add Page.

Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

12. To return to the Home screen, press the Home button.

Scanning to a User Home Folder

Scan to Home allows you to scan documents that are saved to a home directory on an

external server. The home directory is distinct for each authenticated user. The directory

path is established through LDAP.

Before You Begin

To scan to the home folder defined in an LDAP directory, first ensure that the home

folder locations are defined for each user.

If you want to scan to a shared folder on the network, create a shared folder on your

network with read and write access privileges.

Note

For assistance, contact your system administrator.

Scanning to a Home Folder

Note

If LDAP Network Authentication is configured, the Home button appears as an option

that you can select on the Scan To screen.

1. Load the original document on the document glass or into the duplex automatic

document feeder.

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2. At the printer control panel, press the Home button.

3. To log in to the printer, touch Log In.

4. Enter your user name, then touch Next.

5. Enter your password, then touch OK.

6. To scan to a home folder, select an option:

• Touch Scan To. On the Scan To screen, touch Home.

• Touch My Folder.

7. To save the scanned document as a specific file name, touch the attachment file

name, enter a new name using the touch screen keypad, then touch Enter.

8. To save the scanned document as a specific file format, touch the attachment file

format, then select the desired format.

9. Adjust scanning options as needed.

10. To begin the scan, press Scan.

If you are scanning from the document glass, when prompted, to finish, touch Done,

or to scan another page, touch Add Page.

Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

11. To return to the Home screen, press the Home button.

Scan to Desktop

Before you begin:

• Before scanning, ensure that your computer and the printer are plugged in, powered

on, and connected to an active network.

• On your computer, ensure that you have the correct print driver software installed.

For details, refer to Installing the Software.

• On your computer, ensure that the printer is installed using WSD. For details, refer to

Installing the Software.

•On your printer, ensure that WSD is enabled. For details, refer the System Administrator

Guide at www.xerox.com/office/VLC605docs.

To Scan to Desktop:

1. Load the original document on the document glass or into the duplex automatic

document feeder.

2. At the printer control panel, press the Home button.

3. Touch Scan to Desktop.

4. To select a destination, touch the computer address.

5. To begin the scan, press Scan.

The Windows Fax and Scan application opens on your PC desktop. The image file of

your scan is saved to the Scanned Documents folder.

6. If you are scanning from the document glass, when prompted, to finish, touch Done,

or to scan another page, touch Add Page.

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Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

7. To return to the Home screen, press the Home button.

Scanning to a Shared Folder on a Network Computer

Before you can use the printer as a scanner on a network do these steps:

• Create a shared folder on your computer hard drive.

• Access the Embedded Web Server, then create an address that points the scanner to

the computer.

Sharing a Folder on a Windows Computer

1. Open Windows Explorer.

2. Right-click the folder you want to share, then select Properties.

3. Click the Sharing tab, then click Advanced Sharing.

4. Select Share this folder.

5. Click Permissions.

6. Select the Everyone group, then verify that all permissions are enabled.

7. Click OK.

Note

Remember the Share name for later use.

8. Click OK again.

9. Click Close.

Sharing a Folder in Macintosh OS X Version 10.7 and Later

1. From the Apple menu, select System Preferences.

2. From the Internet & Wireless menu, select Sharing.

3. From the Service menu, select File Sharing.

4. Under Shared Folders, click the Plus icon (+).

5. Browse to the folder that you want to share on the network, then click Add.

6. To modify access rights for your folder, select the folder. The groups activate.

7. From the Users list, click Everyone, then use the arrows to select Read & Write.

8. Click Options.

9. To share the folder, select Share files and folders using SMB.

10. To share the folder with specific users, next to the user name, select On.

11. Click Done.

12. Close the System Preferences window.

Note

When you open a shared folder, a Shared Folder banner appears in the Finder for the

folder and subfolders.

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Adding an SMB Folder as an Address Book Entry from the Embedded

Web Server

1. At your computer, open a Web browser. In the address field, type the IP address of

the printer, then press Enter or Return.

Note

If you do not know the IP address for your printer, refer to Finding the IP Address of

Your Printer.

2. Click Address Book, then click Add Contact.

3. For Network (SMB), click the Plus icon (+), then enter the following information:

•Nickname: Enter the name that you want to appear in the Address Book.

•Type: Select the network connection type.

•IP Address: Port /Host Name: Port or IPv6 Address/Prefix : Port: The option

selected under Type determines which option displays in this field. Enter the IP

address of your computer, then enter the default port number.

•Share: Enter a name for the directory or folder. For example, to save scanned files

to a shared folder named scans, type scans.

•Document Path: Enter the path of the folder on the SMB server. For example, to

save the scanned files to a folder named colorscans inside the scans folder, type

colorscans.

•Login Name: Enter your computer user name.

•Password: Enter your computer login password.

•Retype Password: Enter your login password again.

4. To save your network information, click OK.

5. To save your contact, click OK.

Adding a Folder as an Address Book Entry Using the Control Panel

1. At the printer control panel, touch the Home button.

2. Touch Address Book.

3. Touch the Plus icon (+), then select Add Contact.

4. Enter the name to appear in the address book.

5. Touch Add (SMB), then navigate to the desired folder.

Note

6. To save changes, touch OK.

Scanning to a Shared Folder on a Networked Computer

1. Load the original document on the document glass or into the duplex automatic

document feeder.

2. At the printer control panel, press the Home button.

3. Touch Scan To.

4. Touch Contacts.

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5. From the Contacts list, select the shared folder.

6. To save the scanned document as a specific file name, touch the attachment file

name, enter a new name using the touch screen keypad, then touch Enter.

7. To save the scanned document as a specific file format, touch the attachment file

format, then select the needed format.

8. Adjust scanning options as needed.

9. To begin the scan, press Scan.

10. If you are scanning from the document glass, when prompted, to finish, touch Done,

or to scan another page, touch Add Page.

Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

11. To return to the Home screen, press the Home button.

Scanning Images into an Application on a Connected Computer

You can import images directly from the scanner into a folder on your computer. With

a Macintosh®computer and some Windows®applications, you can import the images

directly into an application.

Scanning an Image into an Application

Note

Some Windows applications, including Microsoft Office 2007 and newer, do not support

this feature.

1. Load the original document on the document glass or in the duplex automatic

document feeder.

2. At your computer, open the application into which you want to scan the image.

3. In the application, select the menu item to acquire the image.

4. From the Paper Source menu in Windows, or from the Scan From menu on a

Macintosh®computer, select one of the following:

• For the Document Glass, select Flatbed.

• For the Duplex Automatic Document Feeder, select Document Feeder.

5. Specify other scan driver settings as needed.

6. To begin the scan, click Scan.

The printer scans the document and places the image in your application.

Scanning from Windows Control Panel

1. Load the original document on the document glass or in the duplex automatic

document feeder.

2. On your computer, select Start > Devices and Printers.

3. From the Devices and Printers window, right-click the printer icon, then select Start

Scan.

4. From the menu, select the paper source for your original document .

5. Adjust scanning options as needed.

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6. To preview the document or select a portion of the document to scan, select Preview.

The printer scans a preview copy of the image.

7. To select part of the document, use the corner points to resize the frame.

8. Click Scan.

9. To import the scan, in the Import Pictures and Video window, click Import.

The scanned image is stored in the default My Pictures folder.

Fax

Fax Overview

When you send a fax from the printer control panel, the document is scanned

and transmitted to a fax machine, using a dedicated telephone line. You

can use the Fax feature to fax documents to a fax number, or individual

contact, or to a group of contacts.

You can use the Fax feature to do the following tasks:

• Delay the send of your fax job for up to 24 hours.

• Send a fax from your computer.

• Forward fax documents to an email address.

• Print a fax from a secure folder.

The fax function works best with an analog phone line. Voice-Over-Internet Protocols

(VOIPs) such as FIOS and DSL are not supported. Before you use the fax, configure the

Fax Settings to ensure that the settings are compatible with your local connection and

regulations. The Fax Settings include optional features that you can use to configure

the printer for faxing.

Note

Not all options listed are supported on all printers. Some options apply only to a specific

printer model, configuration, operating system, or print driver type.

For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

You can adjust various settings for individual Fax jobs and save settings as Presets for

future jobs. The list of features can be customized, and some features could be hidden

from view when the App is installed. To view all available features and to find out more

about customizing the Fax App, refer to Customize and Personalize.

For information about all the App features and available settings, refer to Apps Features.

Sending a Fax

To send a fax:

1. At the printer control panel, press the Home button.

2. To clear previous App settings, touch Reset.

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3. Load your original documents.

• Use the document glass for single pages or paper that cannot be fed using the

single-pass duplex automatic document feeder. Lift the document feeder, then

place the original document face down in the upper-left corner of the document

glass.

• For single, multiple, or 2-sided pages, use the single-pass duplex automatic

document feeder. Remove any staples and paper clips from the pages. Insert the

original documents face up in the document feeder, with the top of the page

entering the feeder first. Adjust the paper guides so that they fit against the

documents.

4. Touch Fax.

5. To enter a recipient fax number, use the touch screen keypad, then touch Enter. To

add a number from the fax address book, touch the Address Book icon.

Note

To insert a pause as needed, touch the Special Characters icon, then touch Dial

Pause. To enter longer pauses, touch Dial Pause multiple times.

6. If scanning from 2-sided original documents, touch 2-Sided Scanning, then select

an option.

7. Adjust fax settings as needed.

For details about available features, refer to Apps Features.

8. Touch Send.

9. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Fax app, touch Done.

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• To scan another page, load a new original document on the document glass, then

touch Add Page.

• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.

Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

10. To return to the Home screen, press the Home button.

Fax Workflows

Sending a Delayed Fax

You can set a time in the future for the printer to send your fax job. You can delay the

send of your fax job for up to 24 hours.

Note

Before you use this feature, ensure that the printer is set to the current time. For details,

refer to the System Administrator Guide at www.xerox.com/office/VLC605docs.

To specify the time to send your fax:

1. At the printer control panel, press the Home button.

2. Touch Fax.

3. To add a recipient fax number, use the touch screen keypad, or, to add a contact

from the Address Book, touch the Address Book icon.

4. Load original documents into the printer, then adjust the settings as needed. For

details, refer to Sending a Fax.

5. Touch Delay Send.

6. Touch Specific Time, enter the required time, then touch OK.

7. Touch Send. The fax is scanned and saved, then sent at the time that you specified.

8. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Fax app, touch Done.

• To scan another page, load a new original document on the document glass, then

touch Add Page.

• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.

Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

9. To return to the Home screen, press the Home button.

Sending a Cover Sheet with a Fax

You can send a cover sheet with your fax. The cover sheet lists recipient information

from the fax address book, and sender information from the Company Name Fax Line

setting.

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To send a cover sheet with a fax:

1. At the printer control panel, press the Home button, then touch Fax.

2. Add fax recipient names and adjust fax settings, as needed. For details, refer to

Sending a Fax.

3. Touch Cover Sheet.

4. Touch Add Cover Sheet.

5. To add predefined comments in the From or To fields, touch Blank Comment, then

select from the list of predefined comments.

Note

If no predefined comments have been added, the list is unavailable. To populate the

list with predefined comments, refer to Adding Predefined Comments.

6. Touch OK.

Adding Predefined Comments

To add a predefined comment:

1. At the printer control panel, press the Home button.

2. Touch Device > Apps > Fax.

3. Touch Cover Sheet Comments.

4. Select a Not in Use comment.

5. Enter the required text, then touch OK.

6. To return to the Home screen, press the Home button.

Forwarding a Fax to an Email Address

You can configure the device to forward faxes to an email address. You can specify the

types of faxes to forward, for example, received faxes, sent faxes, or sent and received

faxes.

Note

Before you can forward a fax to an email address, ensure that the Fax Forwarding feature

is enabled and a SMTP server is configured. For details, refer to the System Administrator

Guide at www.xerox.com/office/VLC605docs.

To forward a fax to an email address:

1. At the printer control panel, press the Home button.

2. Touch Device > Apps > Fax.

3. Touch Fax Forwarding > Fax Forwarding.

4. Select Receive Only,Send Only,orSend & Receive.

5. Touch Add Email. To enter an email address, use the touch screen keypad, or select

a contact from the Address Book.

6. To add a subject line, touch Subject, enter your subject line text, then touch OK.

7. To add a filename for attachments, touch Attachment, then enter a filename.

8. To change the file format for attachments, touch the current format extension, then

select a new format.

Note

The default file format is .pdf.

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9. To save the settings, touch OK.

10. For the new settings to take effect, press the Home button, then at the prompt, touch

Restart Now.

Printing a Secure Fax

When the Fax Secure Receive option is enabled, all faxes that the device receives are

held in the Jobs list until you enter a passcode. After you enter the passcode, the faxes

are released and printed.

Note

Before you can receive a Secure Fax, ensure that the Secure Fax Receive feature is

enabled. For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

To print a secure fax:

1. At the printer control panel, press the Home button, then touch Jobs.

2. Touch Personal & Secure Jobs.

3. Touch your assigned private folder.

4. Enter your passcode, then touch OK.

5. Select a job to print, or touch Print All.

6. To return to the Home screen, press the Home button.

Sending a Fax Manually

You can use the Manual Send feature to enable the fax modem speaker temporarily.

This feature is helpful to dial international numbers, or to use phone systems that require

you to wait for a specific audio tone.

To send a fax manually:

1. At the printer control panel, press the Home button, then touch Fax.

2. Touch Manual Send.

Note

To display the menu without entering a fax number, at the top of the screen, touch

Fax.

3. Adjust the fax settings as needed.

4. Touch Dial, then enter a fax number using the touch screen keypad.

5. To send the fax, touch Scan.

6. If you are scanning from the document glass, when prompted, do one of the following

steps:

• To complete the job and return to the Fax app, touch Done.

• To scan another page, load a new original document on the document glass, then

touch Add Page.

• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.

Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

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7. To return to the Home screen, press the Home button.

Polling a Remote Fax Machine

Fax Polling allows the printer to retrieve a fax stored on another fax machine that

supports fax polling.

Note

This feature is hidden from view when the Fax App is installed. For more information,

refer to Customize and Personalize.

To poll a remote fax machine:

1. At the printer control panel, press the Home button, then touch Fax.

2. Touch Polling.

Note

To display the menu without entering a fax number, at the top of the screen, touch

Fax.

3. Enter the fax number of the fax machine that you want to poll.

• To enter a fax number manually, touch Enter Fax Number.

• To add a number from the fax address book, touch the Address Book icon.

4. To initiate the polling process, touch Retrieve.

5. To return to the Home screen, press the Home button.

Sending a Fax From Your Computer

You can send a fax to the printer from an application on your computer.

Sending a Fax From Windows Applications

You can use the print driver to send a fax from Windows applications.

You can use the fax window to enter recipients, create a cover page with notes, and set

options. You can send a confirmation sheet, set the send speed, resolution, send time,

and dialing options.

To send a fax from Windows applications:

1. With the desired document or image open in your application, open the Print dialog

box. For most software applications, click File > Print or press CTRL+P.

2. Select the required printer. To open the print driver dialog box, click Printer Properties.

3. On the Printing Options tab, from the Job Type list, select Fax.

4. In the Fax window, click the Recipients tab.

5. To add recipients manually:

a) Click the Add Recipient icon.

b) Type the recipient name and fax number, then add other information as required.

c) Click OK.

d) To add more recipients, repeat this procedure.

6. To add existing contacts from a phonebook:

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a) Click the Add From Phonebook icon.

b) Select the required phonebook from the list.

c) Select names from the list, or search for a contact using the search bar.

d) To add the selected contacts to the Fax Recipients list, click the Down Arrow.

e) Click OK.

f) To add more recipients, repeat this procedure.

7. To include a cover sheet, click the Cover Sheet tab. From the Cover Sheet Options

list, select Print a Cover Sheet. Enter the details as needed, then click OK.

8. On the Options tab, select the required options, then click OK.

9. To save your settings and return to the main print dialog page, click OK.

10. Click Print. In the Fax Confirmation window, click OK.

Sending a Fax From Macintosh Applications

You can use the fax driver to send a fax from many Macintosh applications. To install

the fax driver, refer to Installing the Software.

To send a fax from Macintosh applications:

1. With the desired document or image open in your application, open the Print dialog

box. For most software applications, click File > Print or press CMD+P.

2. Select the required printer.

3. To access the fax driver settings, click Preview, select Xerox Features, then from Job

Type list, select Fax.

4. To add a recipient, in the Fax window, click the Recipients tab, then click the Add

Recipient icon.

5. Type the recipient name and fax number, add other information as needed, then

click OK.

6. To add more recipients, repeat this procedure.

7. To include a cover sheet, click the Cover Sheet tab.

8. From the Cover Sheet list, select Print a Cover Sheet, then enter the details as needed.

9. On the Options tab, select the required options. To save your settings and return to

the main print dialog window, click OK.

10. To send the fax, click Print.

Printing a Fax Activity Report

1. At the printer control panel, press the Home button.

2. Touch Device > Apps > Fax.

3. Touch Activity Report.

4. To return to the Home screen, press the Home button.

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USB

USB Overview

Use the USB feature to save jobs to a USB Flash drive, or to print jobs already

stored on a USB Flash drive. Jobs in a print-ready format, for example PDF,

TIFF or JPEG can be printed.

To create a print-ready file, select the Print to File option when you print your documents

from programs such as Microsoft®Word. Many advanced publishing programs can

provide additional methods to create print-ready files.

Scanning to a USB Flash Drive

You can scan a document and store the scanned file on a USB Flash drive. The Scan to

USB function produces scans in .jpg,.pdf,.pdf (a), .xps, and .tif file formats.

Note

• If the device is in Power Saver mode, before proceeding with the USB scan, to wake

the device, press the Power/Wake button.

• Only USB Flash drives formatted to the typical FAT32 file system are supported.

To scan to a USB Flash drive:

1. Load the original document on the document glass or in the duplex automatic

document feeder.

2. At the printer control panel, press the Home button.

3. Insert your USB Flash drive into the USB memory port on the front of the printer.

4. At the USB Drive has been detected screen, touch Scan to USB.

Note

If this feature does not appear, enable the feature or contact the system

administrator.

5. To save the scanned file to a specific folder on the USB Flash drive, navigate to the

directory where you want to save your file, then touch OK.

6. To save the scanned document as a specific file name, touch the attachment file

name, then enter a new name using the touch screen keypad. Touch Enter.

7. To save the scanned document as a specific file format, touch the attachment file

format, then select the required format.

8. Adjust scanning features as needed.

9. To begin the scan, press Scan.

The printer scans your images to the folder that you specified.

10. If you are scanning from the document glass, when prompted, to finish, touch Done,

or to scan another page, touch Add Page.

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Note

If you are scanning a document from the automatic document feeder, a prompt

does not appear.

Caution

Do not remove the USB Flash drive while the device is scanning and processing the

job. If you remove the Flash drive before the transfer is complete, the file can become

unusable and other files on the drive can be damaged.

11. To return to the Home screen, press the Home button.

Printing from a USB Flash Drive

You can print a file stored on a USB Flash drive. The USB port is on the front of the

printer.

Note

• If the device is in Power Saver mode, before proceeding with the Print job, to wake

the device, press the Power Saver button.

• Only USB Flash drives formatted to the typical FAT32 file system are supported.

To print from a USB Flash drive

1. Insert the USB Flash drive into the USB memory port on the printer.

2. At the USB Drive has been detected screen, touch Print from USB.

Note

If this feature does not appear, enable the feature or contact the system

administrator. For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

3. Add files to the Document Source Table.

• To print a group of print-ready files, for the USB drive or folder, touch the Select

All icon. Verify that your files are selected.

• To print a specific file, browse to that file, then touch the file name or icon.

4. Touch OK.

5. Confirm that the required files are listed.

• To select more files, touch Add Document, then touch OK.

• To remove a file name from the list, touch the file name, then touch Remove.

6. Select the paper supply, quantity, output color, and 2-sided printing options.

7. Touch Print.

8. When you are finished, remove the USB Flash drive.

To print from a USB Flash drive that is already inserted in the printer

1. If the USB Flash drive is already in the USB memory port, press the Home button.

2. Touch USB.

3. Touch Print from USB.

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Note

If this feature does not appear, enable the feature or contact the system

administrator. For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

4. Add files to the Document Source Table.

• To print a group of print-ready files, for the USB drive or folder, touch the Select

All icon. Verify that your files are selected.

• To print a specific file, browse to that file, then touch the file name or icon.

5. Touch OK.

6. Confirm that the required files are listed.

• To select more files, touch Add Document, then touch OK.

• To remove a file name from the list, touch the file name, then touch Remove.

7. Select the paper supply, quantity, output color, and 2-sided printing options.

8. Touch Print.

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Printing

Printing Overview

Before printing, your computer and the printer must be plugged in, powered on, and

connected. Ensure that you have the correct print driver software installed on your

computer. For more information, refer to Installing the Software.

1. Select the appropriate paper.

2. Load paper in the appropriate tray. On the printer control panel, specify the size,

color, and type.

3. Access the print settings in your software application. For most software applications,

press CTRL+P for Windows, or CMD+P for Macintosh.

4. Select your printer.

5. To access the print driver settings:

• For Windows, select Properties or Preferences.

• For Macintosh, select Xerox ®Features.

The title of the button can vary depending on your application.

6. Modify the print driver settings as necessary, then click OK.

7. To send the job to the printer, click Print.

Selecting Printing Options

Printing options, also called print driver software options, are specified as Printing

preferences in Windows and Xerox®Features in Macintosh. Printing options include

settings for 2-sided printing, page layout, and print quality. Printing options that are set

from Printing preferences within the Devices and Printers window become the default

setting. Printing options that are set from within the software application are temporary.

The application and the computer do not save the settings after the application is closed.

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Print Driver Help

Xerox ®print driver software Help information is available from the Printing Preferences

window. Click the Help button (?) in the bottom, left corner of the Printing Preferences

window to see the Help.

Information about Printing Preferences appears in the Help window. From there, you

can select by topic or use the search field to enter the topic or function for which you

need information.

Windows Printing Options

Selecting Printing Options for an Individual Job for Windows

To use special printing options for a particular job, you can change the Printing

Preferences before sending the job to the printer.

1. With the document open in your software application, access the print settings. For

most software applications, click File > Print or press CTRL+P.

2. Select your printer and click the Properties or Preferences button to open the Printing

Preferences window. The title of the button can vary depending on your application.

3. Click a tab in the Printing Preferences window, then make selections.

4. To save and close the Printing Preferences window, click OK.

5. To send the job to the printer, click Print.

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings

specified in the Printing Preferences window. You can specify your most common printing

options and save them so that you do not have to change the settings every time you

print.

For example, if you want to print on both sides of the paper for most jobs, specify 2-sided

printing in Printing Preferences.

1. Navigate to the list of printers on your computer:

• For Windows Server 2008 and later, click Start > Settings > Printers.

• For Windows 7, click Start > Devices and Printers.

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• For Windows 8.1 and Windows 10, right-click the Start icon > Control Panel >

Devices and Printers.

Note

If you are using a custom Start menu application, it can change the navigation path

to your list of printers.

2. In the list of printers, right-click the icon for your printer, then click Printing

preferences.

3. In the Printing Preferences window, click a tab, then select the options. To save the

settings, click OK.

Note

For more information about Windows print driver options, click the Help button (?) in

the Printing Preferences window.

Selecting Printing Defaults in Windows for a Shared Network Printer

1. Navigate to the list of printers on your computer:

• For Windows Server 2008 and later, click Start > Settings > Printers.

• For Windows 7, click Start > Devices and Printers.

• For Windows 8.1 and Windows 10, right-click the Start icon > Control Panel >

Devices and Printers.

Note

If you are using a custom Start menu application, it can change the navigation path

to your list of printers.

2. In the list of printers, right-click the icon for your printer, then select Printer properties.

3. In the printer Properties dialog box, click the Advanced tab.

4. On the Advanced tab, click Printing Defaults.

5. Make your selections on the print driver tabs as needed, then click Apply.

6. To save the settings, click OK.

Saving a Set of Commonly Used Printing Options for Windows

You can define and save a set of options, so that you can apply them to future print

jobs. In Xerox®App Gallery, you can save an app as default, so you can have app by app

default settings for printing.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. To open the Printing Preferences window, select your printer, then click Properties

or Preferences.

3. In the print Properties window, click the tabs, then select the required settings.

4. In the print Properties window, click Saved Settings, then click Save As.

5. To save the set of options in the Saved Settings list, type a name for the set of printing

options, then click OK.

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Macintosh Printing Options

Selecting Printing Options for Macintosh

To use specific printing options, change the settings before sending the job to the printer.

1. With the document open in your application, click File > Print.

2. Select your printer.

3. In the Print Options menu, select Xerox Features.

Note

To see all printing options, click Show Details.

4. Select any other required printing options from the lists.

5. To send the job to the printer, click Print.

Saving a Set of Commonly Used Printing Options for Macintosh

You can define and save a set of options, so that you can apply them to future print

jobs.

To save a set of printing options:

1. With the document open in your application, click File > Print.

2. Select your printer from the Printers list.

3. Select the required printing options from the lists in the Print dialog box.

Note

To see all printing options, click Show Details.

4. Click Presets > Save Current Settings as Preset.

5. Type a name for the printing options. To save the set of options in the Presets list,

click OK.

6. To print using these options, select the name from the Presets list.

UNIX and Linux Printing

The Xerox®Print Driver package provides tools for you to manage printers connected in

UNIX and Linux environments.

The Xerox®print drivers provide a GUI-based driver dialog for printer feature selections.

You can select print drivers based on your operating system.

Xerox®Printer Manager

Xerox®Printer Manager is an application that allows you to manage and print to multiple

printers in UNIX and Linux environments.

Xerox®Printer Manager allows you to:

• Configure and check the status of network connected printers.

• Set up a printer on your network and monitor the operation of the printer once

installed.

• Perform maintenance checks and view supplies status at any time.

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• Provide a common look and feel across the many different suppliers of UNIX and

Linux operating systems.

Installing Xerox®Printer Manager

Before you begin:

Ensure that you have root or superuser privileges to install Xerox®Printer Manager.

To install Xerox®Printer Manager:

1. Download the appropriate package for your operating system. To locate print drivers

for your printer, go to www.xerox.com/office/VLC605drivers.

2. On the print driver website, navigate to your printer model.

3. For your printer model, click Drivers & Downloads.

4. From the Operating System menu, select your operating system.

5. To identify the print driver for your printer model, review the list of available print

drivers.

Note

For additional information on each driver, click Description.

6. To select the print driver for your printer model and operating system, click the print

driver name.

7. To begin the download, read the End User License Agreement, then click accept.

The file automatically downloads to the default location for your computer file

downloads.

8. To install the Xerox®Print Driver package:

a) Open the package with your OS package manager.

b) To install using a command-line utility, change to the directory where you

downloaded the file. To run the installer, type the appropriate command-line

utility for your operating system. For example:

•Red Hat: rpm -U <filename>.rpm

•Debian-based Linux: dpkg -i <filename>.deb

•AIX: rpm -U <filename>.rpm

•HPUX: <filename>.depot.gz

•Solaris: pkgadd -d <filename>.pkg

Note

Most installations create a Xerox directory in /opt/Xerox/prtsys. For additional

information about utilities included in the OS package manager, refer to the

manual included with the package. For example, man xeroxprtmgr.

Launching Xerox®Printer Manager

To launch Xerox®Printer Manager, do one of the following tasks.

• For UNIX, log in as root. From a terminal window, type xosdprtmgr, then press Enter

or Return.

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• For Linux, type sudo xeroxprtmgr, then press Enter or Return.

Printing with xeroxprint

Xerox has its own print command. You can use the following command:

xeroxprint -d<Some_Queue > -o[Options] <Somefile

Printing from a Linux Workstation

To print from a Linux workstation, install either a Xerox®print driver for Linux or a CUPS

(Common UNIX Printing System) print driver. You do not need both drivers.

Xerox recommends that you install one of the full-featured custom print drivers for Linux.

To locate drivers for your printer, go to www.xerox.com/office/drivers.

If you use CUPS, ensure that CUPS is installed and running on your workstation. The

instructions for installing and building CUPS are contained in the CUPS Software

Administrators Manual, written and copyrighted by Easy Software Products. For complete

information on CUPS printing capabilities, refer to the CUPS Software Users Manual

available from www.cups.org/documentation.php.

Installing the PPD File on the Workstation

1. If available, download the Xerox®PPD for CUPS (Common UNIX Printing System)

from the Drivers and Downloads page on the Xerox Support website.

2. Copy the PPD file into the CUPS ppd/Xerox folder on your workstation. If you are

unsure of the location of the folder, use the Find command to locate the PPD files.

3. Follow the instructions that are included with the PPD file.

Adding the Printer

1. Verify that the CUPS (Common UNIX Printing System) daemon is running.

2. Open a Web browser and type http://localhost:631/admin, then click Enter or Return.

3. For User ID, type root. For password, type the root password.

4. Click Add Printer, then follow the onscreen prompts to add the printer to the CUPS

printer list.

Printing with CUPS (Common UNIX Printing System)

CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.

1. To print to a specific printer in System V, type lp -dprinter filename, then click Enter.

2. To print to a specific printer in Berkeley, type lpr -Pprinter filename, then click Enter.

Mobile Printing Options

This printer can print from iOS and Android mobile devices. For more information, refer

to Configuring Google Cloud Print.

Printing with Wi-Fi Direct

You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer,

or smartphone, using Wi-Fi Direct.

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For more information, refer to Connecting to Wi-Fi Direct.

For more information on using Wi-Fi Direct, refer to the documentation provided with

your mobile device.

Note

Depending on which mobile device you are using, the printing procedure varies.

Printing with AirPrint

You can print directly from your iPhone, iPad, iPod touch, or Mac using AirPrint®. To

enable AirPrint®for your printer, refer to Configuring AirPrint. To use AirPrint®, ensure

that your mobile device is connected to the same wireless network as the printer.

To print with AirPrint®:

1. Open the email, photograph, website page, or document that you want to print.

2. Tap the Action icon.

3. Tap Print.

4. Select your printer, then set the printer options.

5. Tap Print.

Printing from a Mopria-Enabled Mobile Device

MOPRIA™is a software feature that enables users to print from mobile devices without

requiring a print driver. You can use MOPRIA™to print from your mobile device to

MOPRIA™-enabled printers.

Note

• MOPRIA™and all of its required protocols are enabled by default.

• Ensure that you have the latest version of the MOPRIA™Print Service installed on your

mobile device. You can obtain a free download from the Google Play Store.

• Wireless devices must join the same wireless network as the printer.

• The name and location of your printer appears in a list of MOPRIA™-enabled printers

on connected devices.

To print using MOPRIA™, follow the directions provided with your mobile device.

Printing from a USB Flash Drive

You can print a file stored on a USB Flash drive. The USB port is on the front of the

printer.

Note

• If the device is in Power Saver mode, before proceeding with the Print job, to wake

the device, press the Power Saver button.

• Only USB Flash drives formatted to the typical FAT32 file system are supported.

1. Insert the USB Flash drive into the USB memory port on the printer.

2. At the USB Drive has been detected screen, touch Print from USB.

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Note

If this feature does not appear, enable the feature or contact the system

administrator. For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

3. Add files using the Browse USB screen.

• To print a group of print-ready files, for the USB drive or folder, touch the Select

All icon. Verify that your files are selected.

• To print a specific file, browse to that file, then touch the file name or icon.

4. Touch OK.

5. Confirm that the required files are listed.

• To select more files, touch Add Documents, then touch OK.

• To remove a file name from the list, touch the file name, then touch Remove.

6. Select the paper supply, quantity, output color, and 2-sided printing options.

7. Touch Print.

8. When you are finished, remove the USB Flash drive.

Printing from a USB Flash Drive Already Inserted in the Printer

1. If the USB Flash drive is already in the USB memory port, press the Home button.

2. Touch Print from USB.

Note

If this feature does not appear, enable the feature or contact the system

administrator. For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

3. Add files using the Browse USB screen.

• To print a group of print-ready files, for the USB drive or folder, touch the Select

All icon. Verify that your files are selected.

• To print a specific file, browse to that file, then touch the file name or icon.

4. Touch OK.

5. Confirm that the desired documents appear. If the documents do not appear, touch

Add Documents, select additional documents, then touch OK.

6. Select the paper supply, quantity, output color, and 2-sided printing options.

7. Touch Print.

Printing Features

Managing Jobs

From the Jobs window in the Embedded Web Server, you can view a list of active and

completed print jobs.

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From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or

completed jobs. You can pause, delete, print, or view job progress or job details for a

selected job. When you send a secure print job, the job is held until you release it by

typing a passcode at the control panel. For details, refer to Printing Special Job Types.

Pausing the Print Job with the Option to Delete It

1. At the printer control panel, press the Home button.

2. Touch Jobs, then touch the name of the print job.

3. Do one of the following:

• To pause the print job, touch Pause. To resume the print job, touch Resume.

• To delete the print job, touch Delete. At the prompt, touch Delete.

Note

If you do not make a selection within 60 seconds, the job automatically resumes.

4. To return to the Home screen, press the Home button.

Viewing, Printing, or Deleting Jobs

1. At the printer control panel, press the Home button.

2. To view a list of active and completed jobs, touch Jobs.

3. To view a list of specific job types, touch an option.

• To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the

quantity, then touch OK. To delete the job, touch the Trash icon, then touch

Delete.

• To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the

folder, then touch Print All,orDelete All.

• For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the

passcode number, then touch OK. To print a Secure Job, touch the job. To print

or delete all the jobs in the folder, touch Print All,orDelete All.

4. To view details about a job, touch the job.

5. To return to the Home screen, press the Home button.

Note

• The system administrator can restrict users from deleting jobs. If a system

administrator has restricted job deletion, you can view the jobs, but not delete them.

• Only the user that sent the job or the system administrator can delete a Secure Print

job.

Printing Special Job Types

Special job types allow you to send a print job from your computer, then print it from

the printer control panel. Select special job types in the print driver, Printing Options tab,

under Job Type.

Saved Job

Saved Jobs are documents sent to the printer and, unless deleted, are stored there for

future use. Any user can print or delete a Saved Job.

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To Print a Saved Job

1. In your software application, access the print settings. For most software applications,

press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click Printer Properties. Depending on your application, the title of

the button can vary.

• For Macintosh, in the Print window, click Print Options menu, then select Xerox

Features.

3. For Job Type, select Saved Job.

4. Type a job name or select a name from the list, then click OK.

5. Select any other required printing options.

• For Windows, click OK, then click Print.

• For Macintosh, click Print.

To Release a Saved Job

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. To view Saved Jobs, touch Saved Jobs.

4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.

5. To delete the document after printing, for that job, touch the Trash icon, then at the

prompt, touch Delete.

6. To return to the Home screen, press the Home button.

Secure Print

Use Secure Print to print sensitive or confidential information. After you send the job, it

is held at the printer until you enter your passcode at the printer control panel.

To print using Secure Print

1. In your software application, access the print settings. For most software applications,

press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click Printer Properties. Depending on your application, the title of

the button varies.

• For Macintosh, in the Print window, click Preview, then select Xerox Features.

3. For Job Type, select Secure Print.

4. Type the passcode, confirm the passcode, then click OK.

5. Select any other required printing options.

• For Windows, click OK, then click Print.

• For Macintosh, click Print.

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To release a Secure Print jo

1. At the printer control panel, press the Home button.

2. Touch Jobs.

3. To view Secure Print jobs, touch Personal & Secure Jobs.

4. Touch your folder.

5. Enter the passcode number, then touch OK.

6. Select an option:

• To print a Secure Print job, touch the job.

• To print all the jobs in the folder, touch Print All.

• To delete a Secure Print job, touch the Trash icon, then at the prompt, touch

Delete.

• To delete all the jobs in the folder, touch Delete All.

Note

After a Secure Print job is printed, it is deleted automatically.

7. To return to the Home screen, press the Home button.

Personal Print

Personal Print allows you to store a document in the printer, then print it from the control

panel.

Note

This feature is only available on a Windows computer printing to a network printer.

Personal Print is a type of saved job with these features:

• A Personal Print job appears in a folder named after the user ID associated with the

print job.

• A Personal Print job does not use a passcode.

• Any user can print or delete a Personal Print job.

• You can print all jobs in the list at once, delete an individual job, or delete all jobs in

the list.

• After a Personal Print job is printed, it is deleted automatically.

To Print using Personal Print

1. In your software application, access the print settings. For most software applications,

click File or for Windows, press CTRL+P.

2. Select your printer, then click Printer Properties. Depending on your application, the

title of the button varies.

3. For Job Type, select Personal Print.

4. Select any other required printing options, then click OK.

5. To send the job to the printer, click Print.

To Release a Personal Print Job

1. At the printer control panel, press the Home button.

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2. Touch Jobs.

3. To view Personal Print jobs, touch Personal & Secure Jobs.

4. Touch your folder.

5. If prompted for a passcode, touch Skip.

Note

When your folder contains Secure Print jobs and Personal Print jobs, the passcode

prompt appears.

6. Select an option.

• To print a Personal Print job, touch the job.

• To print all the jobs in the folder, touch Print All.

• To delete all the jobs in the folder, touch Delete All.

7. To return to the Home screen, press the Home button.

Sample Set

The Sample Set job type prints one copy of a multiple-copy print job before printing the

remaining copies. After reviewing the sample set, you can either print the remaining

copies or delete them at the printer control panel.

Sample Set is a type of saved job with these features:

• A Sample Set job appears in a folder named after the user ID associated with the

print job.

• A Sample Set job does not use a passcode.

• Any user can print or delete a Sample Set job.

•A Sample Set prints one copy of a job to allow you to proofread the job before printing

any remaining copies.

After a Sample Set job is printed, it is deleted automatically.

To Print using Sample Set

1. In your software application, access the print settings. For most software applications,

press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click Printer Properties. Depending on your application, the title of

the button varies.

• For Macintosh, in the Print window, click Preview, then select Xerox Features.

3. For Job Type, select Sample Set.

4. Select any other required printing options.

• For Windows, click OK, then click Print.

• For Macintosh, click Print.

To Release a Sample Set

1. At the printer control panel, press the Home button.

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2. To view available jobs, touch Jobs.

3. Touch the Sample Set job.

Note

The Sample Set file description shows the job as Held for Future Printing, and shows

the number of remaining copies of the job.

4. Select an option.

• To print the remaining copies of the job, touch Release.

• To delete the remaining copies of the job, touch Delete.

5. To return to the Home screen, press the Home button.

Selecting Paper Options for Printing

There are two ways to select the paper for your print job. You can let the printer select

which paper to use based on the document size, paper type, and paper color you specify.

You can also select a specific tray loaded with the desired paper.

• For Windows, paper options are in the Paper field on the Printing Options tab.

• For Macintosh, in the Print window, in Xerox Features, paper options are in the Paper

field for Paper/Output.

Scaling

Scaling reduces or enlarges the original document to match the selected output paper

size.

• For Windows, the scale options are on the Printing Options tab, in the Paper field.

• For Macintosh, the scale options are in the Print window for Preview. To view more

printing options, click Show Details.

The following scaling options are available:

•Automatically Scale scales the document to fit the selected Output Paper Size. The

scaling amount appears in the percentage box below the sample image.

•No Scaling does not change the size of the page image printed on the output paper,

and 100% appears in the percentage box. If the original size is larger than the output

size, the page image is cropped. If the original size is smaller than the output size,

extra space appears around the page image.

•Manually Scale scales the document by the amount entered in the percentage box

below the preview image.

Printing on Both Sides of the Paper

Printing a 2-Sided Document

If your printer supports Automatic 2-Sided Printing, the options are specified in the print

driver. The print driver uses the settings for portrait or landscape orientation from the

application for printing the document.

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Note

Ensure that the paper size and weight are supported. For details, refer to Supported

Paper Types and Weights for Automatic 2-Sided Printing.

2-Sided Page Layout Options

You can specify the page layout for 2-sided printing, which determines how the printed

pages turn. These settings override the application page orientation settings.

•1-Sided Print: This option prints on one side of the media. Use this option when

printing on envelopes, labels, or other media that cannot be printed on both sides.

•2-Sided Print: This option prints the job on both sides of the paper to allow binding

on the long edge of the paper. The following illustrations show the result for

documents with portrait and landscape orientations, respectively:

•2-Sided Print, Flip on Short Edge: This option prints on both sides of the paper. The

images print to allow binding on the short edge of the paper. The following illustrations

show the result for documents with portrait and landscape orientations, respectively:

Note

2–Sided Printing is part of the Earth Smart settings.

To change your default print driver settings, refer to Setting Default Printing Options

for Windows.

Print Quality

Print-quality modes:

• Standard print-quality mode: 600 x 600 dpi

• Enhanced print-quality mode: 600 x 600 dpi, 8-bit depth

Image Options

Image options controls how the printer uses color to produce your document. The

Windows PostScript print driver and the Macintosh print drivers provide the widest range

of color controls and corrections on the Image Options tab.

• For Windows, Color Corrections, and Color Adjustment are on the Image Options tab.

• For Macintosh, in the Print window, in Xerox Features, Color Options is on the

Paper/Output list.

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Note

Add files using the Browse USB screen.

The following options are available:

•Xerox Black and White: This feature converts all color in the document to black and

white or shades of gray.

•Xerox Automatic Color: This option applies the best color correction to text, graphics,

and images. Xerox recommends this setting.

•Vivid RGB: This setting produces brighter and more saturated colors using red, green,

and blue color.

•Commercial: This option applies color for printing on a commercial printing press.

•LCD: This option approximately matches the colors in the print job to the colors used

by your computer monitor display screen.

•Euroscale Press: This option matches the European FOGRA glossy paper specification.

•None: This option provides no color correction.

•sRGB: This option approximates the colors in the print job to the red, green, and blue

(RGB) configuration of your computer monitor display screen.

Image Shift

Image Shift allows you to modify the location of the image on the page. You can shift

the printed image along the X and Y axes of each sheet of paper.

Color Adjustments

Use Color Adjustments to adjust particular characteristics of the printed color.

Characteristics include lightness, contrast, saturation, and color cast.

Note

Not all options listed are supported on all printers. Some options apply only to a specific

printer model, configuration, operating system, or driver type.

Lightness

The Lightness feature allows you to adjust the overall lightness or darkness of the text

and images in your printed job.

Contrast

You can use the Contrast feature to adjust the variation between light and dark areas

of the print job.

Saturation

Saturation allows you to adjust the color strength and the amount of gray in the color.

Color Cast

Use Color Cast settings to adjust the amount of a selected color in the print job while

preserving lightness.

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The following options are available:

• The Cyan to Red option allows you to adjust the color balance between cyan and

red. For example, when you increase the cyan levels, the red levels decrease.

•The Magenta to Green option allows you to adjust the color balance between magenta

and green. For example, when you increase the magenta levels, the green levels

decrease.

• The Yellow to Blue option allows you to adjust the color balance between yellow and

blue. For example, when you increase the yellow levels, the blue levels decrease.

Printing Mirror Images

If the PostScript driver is installed, you can print pages as a mirror image. Images mirror

left to right when printed.

Printing Multiple Pages to a Single Sheet

When printing a multiple-page document, you can print more than one page on a single

sheet of paper.

To print 1, 2, 4, 6, 9, or 16 pages per side, select Pages Per Sheet on the Page Layout

tab.

• For Windows, Page Layout is on the Document Options tab.

• For Macintosh, in the Print window, Layout is on the Preview list.

Printing Booklets

With 2-sided printing, you can print a document in the form of a small booklet. You can

create booklets from any paper size that is supported for 2-sided printing.

The print driver automatically reduces each page image and prints four page images

per sheet of paper, two page images on each side. The pages are printed in the correct

order so that you can fold and staple the pages to create the booklet.

• For Windows, Booklet Layout is on the Page Layout tab. Page Layout is on the

Document Options tab.

• For Macintosh, in the Print window, in Xerox Features, Booklet Layout is on the

Paper/Output list.

When you print booklets using the Windows PostScript or Macintosh driver, you can

specify the gutter and creep.

•Gutter: Specifies the horizontal distance in points between the page images. A point

is 0.35 mm (1/72 in.).

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•Creep: Specifies how much the page images shift outward in tenths of a point. Shifting

compensates for the thickness of the folded paper, which can cause the page images

to shift outward slightly when folded. You can select a value from zero to 1 point.

CreepGutter

Selecting Finisher Options

With the optional finisher option installed on the printer, you can request stapled

documents right from your desktop computer. The stapler can staple up to 30 sheets of

105 g/m2.

1. From the Printing Options tab, locate the Finishing option, then select 1 Staple.

2. Click OK.

The stapled prints are delivered to the finisher unit.

Selecting Mailbox Options

With the optional mailbox option installed on the printer, you can send prints to a specific

mailbox bin right from your desktop computer.

1. From the Printing Options tab, locate the Output Destination option, then select

one of the mailbox bins.

2. Click OK.

The prints are delivered to the selected mailbox bin.

Using Special Pages

The Special Pages options control how covers, inserts, and exception pages are added

to your printed document.

• For Windows, the Special Pages tab is on the Document Options tab.

• For Macintosh, in the Print window, in Xerox Features, Special Pages is on the

Paper/Output list.

Printing Cover Pages

A cover page is the first or last page of a document. You can select paper sources for

the cover pages that are different from the source used for the body of a document. For

example, you can use your company letterhead for the first page of a document. You

can also use heavyweight paper for the first and last pages of a report. You can use any

applicable paper tray as the source for printing cover pages.

Select one of these options for printing cover pages:

•No Covers does not print cover pages. No cover pages are added to the document.

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•Front Only prints the first page on paper from the specified tray.

•Back Only prints the back page on paper from the specified tray.

•Front and Back: Same prints the front and back cover pages from the same tray.

•Front and Back: Different prints the front and back cover pages from different trays.

After making a selection for printing the cover pages, you can select the paper for the

front and back covers by size, color, or type. You can also use blank or pre-printed paper,

and you can print side one, side two, or both sides of the cover pages.

Printing Insert Pages

You can add blank or pre-printed insert pages before page one of each document or

after designated pages within a document. Adding an insert after designated pages

within a document separates sections, or acts as a marker or placeholder. Ensure that

you specify the paper to use for the insert pages.

•Insert Options provides the options to place an insert After Page X, where X is the

specified page, or Before Page 1.

•Insert Quantity specifies the number of pages to insert at each location.

•Pages: Specifies the page or range of pages that use the exception page

characteristics. Separate individual pages or page ranges with commas. Specify pages

within a range with a hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type

1,6,9-11.

•Paper: Displays the default size, color, and type of paper selected in Use Job Settings.

•Job Setting: Displays the attributes of the paper for the remainder of the job.

Printing Exception Pages

Exception pages have different settings from the rest of the pages in the job. You can

specify differences such as page size, page type, and page color. You can also change

the side of the paper on which to print as your job requires. A print job can contain

multiple exceptions.

For example, your print job contains 30 pages. You want five pages to print on only one

side of a special paper, and the remainder of the pages printed 2-sided on regular paper.

You can use exception pages to print the job.

In the Add Exceptions window, you can set the characteristics of the exception pages

and select the alternate paper source:

•Pages: Specifies the page or range of pages that use the exception page

characteristics. Separate individual pages or page ranges with commas. Specify pages

within a range with a hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type

1,6,9-11.

•Paper: Displays the default size, color, and type of paper selected in Use Job Settings.

•2-Sided Printing allows you to select 2-sided printing options. Click the Down arrow

to select an option:

-1-Sided Print prints the exception pages on one side only.

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-2-Sided Print prints the exception pages on both sides of the paper and flips the

pages on the long edge. The job then can be bound on the long edge of the

pages.

-2-Sided Print, Flip on Short Edge prints the exception pages on both sides of

the paper and flips the pages on the short edge. The job then can be bound on

the short edge of the pages.

-Use Job Setting prints the job using the attributes shown in the Job Settings

box.

•Job Setting: Displays the attributes of the paper for the remainder of the job.

Note

Some combinations of 2-sided printing with certain paper types and sizes can produce

unexpected results.

Printing Watermarks for Windows

A watermark is special-purpose text that can be printed across one or more pages. For

example, you can add a word like Copy, Draft, or Confidential as a watermark instead

of stamping it on a document before distribution.

Note

The Watermark feature is only available on a Windows computer printing to a network

printer.

To print a watermark:

1. In the print driver, click the Document Options tab.

2. Click the Watermark tab.

3. From the Watermark menu, select the watermark. You can choose from preset

watermarks, or create a customized watermark. You can also manage watermarks

from this menu.

4. Under Text, select an option:

•Text: Enter the text in the field, then specify the font.

•Time Stamp: Specify the date and time options, then specify the font.

•Picture: To locate the picture, click the Browse icon.

5. Specify the scaling angle and position of the watermark.

• Select the scaling option that specifies the size of the picture in relation to the

original image. Use the arrows to scale the image in increments of 1%.

• To define the angle of the image on the page, specify the position option or to

rotate the image left or right by increments of 1, use the arrows.

• To define the location of the image on the page, specify the position option, or

to move the image in each direction in increments of 1, use the arrows.

6. Under Layering, select how to print the watermark.

•Print in Background: This option prints the watermark behind the text and graphics

in the document.

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•Blend: This option combines the watermark with the text and graphics in the

document. A blended watermark is translucent, so you can see both the watermark

and the document content.

•Print in Foreground: This option prints the watermark over the text and graphics

in the document.

7. Click Pages, then select the pages to print the watermark:

•Print on All Pages prints the watermark on all pages of your document.

•Print on Page 1 Only prints the watermark only on the first page of the document.

8. If you select a picture as a watermark, specify the lightness settings for the image.

9. Click OK.

Orientation

Orientation allows you to select the direction that the page prints.

• For Windows, the Orientation tab is on the Document Options tab.

Note

The orientation setting in your application print dialog box may override the

orientation options in the print driver.

• For Macintosh, Orientation options are in the Print window.

The following options are available:

•Portrait: Orients the paper so that the text and images print across the short

dimension of the paper.

•Landscape: Orients the paper so that the text and images print across the long

dimension of the paper.

•Rotated Landscape: Orients the paper so that the content is rotated 180 degrees

and with the long bottom side up.

Note

For Macintosh, to print portrait text and images in landscape orientation, clear the

Auto Rotate check box.

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Printing Banner Pages

To enable or disable Banner Pages, contact your system administrator, or refer to the

System Administrator Guide at www.xerox.com/office/VLC605docs.

Selecting Job Completion Notification for Windows

You can select to be notified when your job finishes printing. A message appears on

your computer screen with the name of the job and the name of the printer where it

was printed.

Note

This feature is only available on a Windows computer printing to a network printer.

To select job completion notification from the Advanced tab:

1. Click Notifications.

2. Click Notify for Completed Jobs, then select an option.

•Enabled: This option turns on notifications.

•Disabled: This option turns off the Notification feature.

3. Click OK.

Using Custom Paper Sizes

You can print on custom paper sizes that are within the minimum and maximum size

range supported by the printer. For details, refer to Supported Custom Paper Sizes.

Printing on Custom Paper Sizes

Note

Before printing on a custom paper size, use the Custom Paper Sizes feature in printer

Properties to define the custom size. For more information, refer to Defining Custom

Paper Sizes.

Printing on Custom Paper Size from Windows

Note

Before printing on custom-size paper, define the custom size in the printer Properties.

1. Load the custom-size paper in the tray.

2. In the application, click File > Print, then select your printer.

3. In the Print dialog box, click Printer Properties.

4. On the Printing Options tab, from the Paper list, select the required custom paper

size and type.

5. Select any other required options, then click OK.

6. In the Print dialog box, click Print.

Printing on Custom Paper Size from Macintosh

1. Load the custom-size paper.

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2. In the application, click File > Print.

3. From the Paper Size list, select the custom paper size.

4. Click Print.

Defining Custom Paper Sizes

To print custom paper sizes, define the custom width and length of the paper in the

print driver software and on the printer control panel. When setting the paper size, ensure

that you specify the same size as the paper in the tray. Setting the wrong size paper can

cause a printer error. Print driver settings override control panel settings when you print

using the print driver software on your computer.

Creating and Saving Custom Paper Sizes in the Print Driver

You can print custom-size paper from any paper tray. Custom-size paper settings are

saved in the print driver and are available for you to select in all your applications.

For detail on supported paper sizes for each tray, refer to Supported Custom Paper Sizes.

To Create and Save Custom Sizes for Windows

1. In the print driver, click the Printing Options tab.

2. For Paper, click the arrow, then select Other Size > Advanced Paper Size > Output

Paper Size > New.

3. In the New Custom Paper Size window, enter the height and width of the new paper

size.

4. To specify the units of measurement, at the bottom of the window, click the

Measurements button, then select Inches or Millimeters.

5. To save, in the Name field, type a title for the new size, then click OK.

To Create and Save Custom Sizes for Macintosh

1. In the application, click File > Print.

2. Click Paper Size, then select Manage Custom Sizes.

3. To add a new size, in the Manage Paper Sizes window, click the Plus icon (+).

4. Double-click Untitled, then type a name for the new custom paper size.

5. Enter the height and width of the new custom paper size.

6. Click the arrow for the Non-Printable Area field, then select the printer from the list.

Or, for User Defined margins, set the top, bottom, right, and left margins.

7. To save the settings, click OK.

Defining a Custom Paper Size at the Control Panel

You can print custom-size paper from any paper tray. Custom-size paper settings are

saved in the print driver and are available for you to select in all your applications.

1. At the printer control panel, press the Home button.

2. Touch Device > Paper Trays.

3. Touch the desired tray for your custom-size paper.

4. Touch the current paper size setting, then from the list, touch Custom.

5. In the Custom Paper Size screen, enter the height and width of the new paper size.

6. To save the setting, touch OK.

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7. To return to the Home screen, press the Home button.

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Paper and Media

Paper and Media Overview

Your printer is designed to use various paper and other media types. Follow the guidelines

in this section for the best print quality and to avoid jams:

• Use only Xerox approved paper. For details, refer to Supported Paper.

• Use only dry, undamaged paper.

• Some paper and other media types can cause poor output quality, increased paper

jams, or damage your printer. Refer to Paper That Can Damage Your Printer.

• Ensure that the paper type selected in your print driver matches the paper type on

which you are printing.

• If you have the same size paper loaded in more than one tray, ensure that the proper

tray is selected in the print driver.

• Store your paper and other media properly for optimum print quality. For details,

refer to Paper Storage Guidelines.

Supported Paper

Your printer is designed to use various paper and other media types. To ensure the best

print quality and to avoid jams, follow the guidelines in this section.

For best results, use Xerox paper and media recommended for your printer.

Recommended Media

A list of paper and media recommended for your printer is available at:

•www.xerox.com/rmlna Recommended Media List (United States)

•www.xerox.com/rmleu Recommended Media List (Europe)

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Ordering Paper

To order paper or other media, contact your local reseller or visit

www.xerox.com/office/VLC605supplies.

General Paper Loading Guidelines

• Do not overfill the paper trays. Do not load paper above the maximum fill line in the

tray.

• Adjust the paper guides to fit the paper size.

• Fan paper before loading it in the paper tray.

• If excessive jams occur, use paper or other approved media from a new package.

• Do not print on label media once a label has been removed from a sheet.

• Use only paper envelopes. Print envelopes 1-sided only.

Paper That Can Damage Your Printer

Caution

Some paper and other media types can cause poor output quality, increased paper jams,

or damage your printer. Do not use the following media:

• Rough or porous paper

• Inkjet paper

• Non-laser glossy or coated paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

• Transparencies

Paper Storage Guidelines

Storing your paper and other media properly contributes to optimum print quality.

•Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage

from ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs,

is particularly damaging to paper.

• Reduce the exposure of paper to strong lights for long periods of time.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more

likely to collect moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid food or drinks in the area where paper is stored or handled.

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• Do not open sealed packages of paper until you are ready to load the paper into the

printer. Leave stored paper in the original packaging. The paper wrapper protects the

paper from moisture loss or gain.

•Some special media is packaged inside resealable plastic bags. Store the media inside

the bag until you are ready to use it. Keep unused media in the bag and reseal it for

protection.

Supported Paper Types and Weights

WeightsPaper TypesTrays

60–80 g/m²RecycledTray 1 and Trays 2–5

Bypass Tray

60–90 g/m²Custom

75–105 g/m²Bond

Hole-Punched

Letterhead

Plain

Pre-Printed

106–176 g/m²Lightweight Cardstock

Lightweight Glossy Cardstock

177–220 g/m²Cardstock

Glossy Cardstock

Labels

60–80 g/m²RecycledHigh Capacity Feeder (HCF)

60–90 g/m²Custom

75–105 g/m²Bond

Hole-Punched

Letterhead

Plain

Pre-Printed

106–176 g/m²Lightweight Cardstock

Lightweight Glossy Cardstock

EnvelopesTray 1 and Bypass Tray

Supported Paper Types and Weights for Automatic 2-Sided Printing

WeightPaper Type

60–80 g/m²Recycled

60–90 g/m²Custom

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WeightPaper Type

75–105 g/m²Bond

Hole-Punched

Letterhead

Plain

Pre-Printed

106–176 g/m²Lightweight Cardstock

Lightweight Glossy Cardstock

Supported Standard Paper Sizes

The paper sizes below are automatically detected in the paper trays and are available

as a size selection.

North American Standard SizesEuropean Standard SizesTray

Postcard (102 x 152 mm, 4 x 6 in.)

127 x 178 mm, 5 x 7 in.

Statement (140 x 216 mm, 5.5 x 8.5

in.)

Executive (184 x 267 mm, 7.25 x 10.5

in.)

203 x 254 mm, 8 x 10 in.

Letter (216 x 279 mm, 8.5 x 11 in.)

Folio (216 x 330 mm, 8.5 x 13 in.)

Legal (216 x 356 mm, 8.5 x 14 in.)

Monarch Envelope (98 x 190 mm, 3.9

x 7.5 in.)

No. 10 Envelope (241 x 105 mm, 4.1

x 9.5 in.)

A6 (105 x 148 mm, 4.1 x 5.8 in.)

A5 (148 x 210 mm, 5.8 x 8.3 in.)

A4 (210 x 297 mm, 8.3 x 11.7 in.)

215 x 315 mm

DL Envelope (110 x 220 mm, 4.33 x 8.66

in.)

C5 Envelope (162 x 229 mm, 6.4 x 9 in.)

B5 ISO (176 x 250 mm, 6.9 x 9.8 in.)

Bypass Tray

Executive (184 x 267 mm, 7.25 x 10.5

in.)

Letter (216 x 279 mm, 8.5 x 11 in.)

Legal (216 x 356 mm, 8.5 x 14 in.)

Folio (216 x 330 mm, 8.5 x 13 in.)

A5 (148 x 210 mm, 5.8 x 8.3 in.)

A4 (210 x 297 mm, 8.3 x 11.7 in.)

B5 ISO (176 x 250 mm, 6.9 x 9.8 in.)

Tray 1 and

Trays 2–5

Letter (216 x 279 mm, 8.5 x 11 in.)A4 (210 x 297 mm, 8.3 x 11.7 in.)High Capacity

Feeder (HCF)

Supported Standard Paper Sizes for Automatic 2-Sided Printing

North American Standard SizesEuropean Standard Sizes

Legal (216 x 356 mm, 8.5 x 14 in.)

Letter (216 x 279 mm, 8.5 x 11 in.)

Folio (216 x 330 mm, 8.5 x 13 in.)

Executive (184 x 267 mm, 7.25 x 10.5 in.)

203 x 254 mm, 8 x 10 in.

A4 (210 x 297 mm, 8.3 x 11.7 in.)

A5 (148 x 210 mm, 5.8 x 8.3 in.)

215 x 315 mm, 8.5 x 12.4 in.

B5 ISO (176 x 250 mm, 6.9 x 9.8 in.)

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Paper and Media

Note

For the Duplex Automatic Document Feeder, refer to Document Feeder Guidelines.

Supported Custom Paper Sizes

Paper SizesTray Number

Minimum: 76 x 190 mm (3 x 7.5 in.)

Maximum: 216 x 356 mm (8.5 x 14 in.)

Tray 1

Minimum: 76 x 190 mm (3 x 7.5 in.)

Maximum: 216 x 356 mm (8.5 x 14 in.)

Trays 2–5

Minimum: 76 x 127 mm (3 x 5 in.)

Maximum: 216 x 356 mm (8.5 x 14 in.)

Bypass Tray

A4 or Letter onlyHigh Capacity Feeder (HCF)

Minimum: 140 x 203 mm (5.5 x 8.0 in.)

Maximum: 216 x 356 mm (8.5 x 14 in.)

2-Sided Printing, not available on the N

model

Changing Paper Settings

When you load paper into a tray, you can change the tray settings. The following options

are available:

•Fully Adjustable: If you select this paper setting, you can change the paper size,

type, and color when you load paper into the tray.

•Dedicated: If you select this paper setting, you cannot change the paper size, type,

and color when you load paper into the tray.

•Bypass: When paper is present in this tray, it is used for print jobs where you did not

specify a particular tray.

For details on how to change the paper setting when loading paper in trays 1-5, refer

to Loading Paper in Tray 1 and Trays 2–5. For details on how to change the paper setting

when loading paper in the bypass tray, refer to Loading Paper in the Bypass Tray.

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Loading Paper

Loading Paper in the Bypass Tray

To load paper in the Bypass Tray:

1. Open the Bypass Tray. If the Bypass Tray is loaded with paper already, remove any

paper that is a different size or type.

2. Pull out the extension tray for larger sizes.

3. Move the width guides to the edges of the tray.

4. Flex the sheets back and forth and fan them, then align the edges of the stack on a

level surface. This procedure separates any sheets that are stuck together and reduces

the possibility of jams.

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Note

To avoid jams and misfeeds, do not remove paper from its packaging until you are

ready to use the paper.

5. Load the paper in the tray.

Note

Do not load paper above the maximum fill line on the width guides. Overfilling the

tray can cause the printer to jam.

• Load hole-punched paper with the holes to the left.

• For 1-sided printing, load letterhead or pre-printed paper face up with the top

edge going into the printer.

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• For 2-sided printing, load letterhead and pre-printed paper face down with the

top edge going into the printer.

6. Adjust the width guides until they touch the edges of the paper.

7. If the Tray Mode is set to Fully Adjustable, the printer prompts you to set the paper

type, size, and color settings.

a) If the paper type, size, and color are correct, touch OK.

b) If the paper type, size, or color are incorrect, change the settings.

• To select a sheet size, touch the current size setting, then from the list, select

the size.

• To select a paper type, touch the current paper type, then from the list, select

the type.

• To select a paper color, touch the current paper color, then from the list,

select the color.

c) To save the settings, touch OK.

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Configuring Tray 1 and Trays 2–5 for the Paper Length

You can adjust the length of the trays to accommodate A4, Letter (8.5 x 11 in.), and

Legal (8.5 x 14 in.) paper sizes. When you use the Legal-length paper setting, the paper

tray protrudes from the front of the printer.

To change the trays to match the paper length:

1. To remove the tray from the printer, pull out the tray until it stops. Lift the front of

the tray slightly, then pull it out.

2. Remove all paper from the tray.

3. To compress the tray for shorter paper, hold the back of the tray with one hand. With

the other hand, press the release latch at the front of the tray, then push the ends

inward until they latch.

4. To extend the tray for longer paper, hold the back of the tray with one hand. With

the other hand, press the release latch at the front of the tray, then pull the ends

outward until they latch.

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5. To protect the paper when the tray is extended, place the tray cover over the extended

section of the paper tray.

6. Load paper into the tray before inserting it back into the printer.

Loading Paper in Tray 1 and Trays 2–5

You can adjust the length of the paper tray to accommodate A4 (210 x 297 mm), Letter

(8.5 x 11 in.), and Legal (8.5 x 14 in.) paper sizes. You can also load label sheets in Tray

1. To remove the tray from the printer, pull out the tray until it stops. Lift the front of

the tray slightly and then pull out the tray completely.

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2. For paper sizes other than Legal, adjust the paper length and width guides as

illustrated.

3. For Legal-size paper, to extend the front of the tray, press the green release latch,

then pull the tray out.

4. Flex the sheets back and forth and fan them, then align the edges of the stack on a

level surface. This procedure separates any sheets that are stuck together and reduces

the possibility of jams.

5. Load paper into the tray with the print side face up.

• Load hole-punched paper with the holes to the left.

• Load label sheets in the tray face up.

• For 1-sided printing, load letterhead paper face up with the top of the paper

toward the back of the tray.

• For 2-sided printing, load letterhead and pre-printed paper face down with the

top edge feeding into the printer.

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Note

Do not load paper above the maximum fill line. Overfilling the tray can cause the

printer to jam.

6. Adjust the length and width guides to fit the paper.

7. Insert the tray into the printer.

Note

To avoid paper jams, do not remove the paper cover when printing is in progress.

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Paper and Media

8. If the tray is extended for Legal-size paper, the tray protrudes when it is inserted fully

into the printer. You can place a cover over the area protruding out of the tray.

9. If the Tray Mode is set to Fully Adjustable, the printer prompts you to set the paper

type, size and color.

a) If the paper type, size and color are correct, touch OK.

b) If the paper type, size or color are incorrect, change the settings.

• To select a paper type, touch the current paper type, then from the list, select

the type.

• To select a paper size, touch the current size setting, then from the list, select

the size.

• To select a different paper color, touch the current paper color, then from

the list, select the color.

c) To save the settings, touch OK.

10. To change a paper tray to Dedicated Mode:

a) At the printer control panel, press the Home button.

b) Touch Device > Paper Trays.

c) Touch the desired tray.

d) To dedicate the tray for a paper size, type, or color, touch Tray Mode, then touch

Dedicated.

• To select a paper size, touch the current size setting, then from the list, select

a size.

• To select a paper type, touch the current paper type, then from the list, select

a paper type.

• To select a paper color, touch the current paper color, then from the list,

select a paper color.

e) To save the settings, touch OK.

f) To return to the Home screen, press the Home button.

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Loading Paper in the High Capacity Feeder (HCF)

The High Capacity Feeder (HCF) tray accommodates 8.5 x 11 in. / A4 paper only and is

loaded in the short-edge feed (SEF) direction.

1. Pull out the tray slowly until it stops.

2. Flex the sheets back and forth and fan the sheets before loading them into the tray.

3. Load the paper into the tray.

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Note

Do not load paper above the maximum fill line. Overfilling the tray can cause the

printer to jam.

4. Push in the tray until it stops.

5. If the Tray Mode is set to Fully Adjustable, the printer prompts you to set the paper

type, size and color.

a) If the paper type, size and color are correct, touch OK.

b) If the paper type, size or color are incorrect, change the settings.

• To select a paper type, touch the current paper type, then from the list, select

the type.

• To select a paper size, touch the current paper size, then from the list, select

the size.

• To select a different paper color, touch the current paper color, then from

the list, select the color.

c) To save the settings, touch OK.

Setting the Tray Mode

Tray Mode determines if you are prompted to confirm or modify paper settings when

you load paper in the tray. Tray Mode defines how the printer behaves when a paper

conflict or mismatch occurs.

To configure the Bypass Tray Mode:

1. At the printer control panel, press the Home button.

2. Touch Device > Paper Trays.

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3. Touch the Bypass Tray icon. It is displayed in the top position, before the numbered

trays.

4. Touch Tray Mode.

5. Touch the desired mode:

•Bypass prompts you to confirm or modify paper tray settings when paper is loaded

in the Bypass Tray. The Bypass Tray Mode sets the Bypass Tray as the default

tray for all print jobs without a specified tray.

•Fully Adjustable prompts you to confirm or modify paper tray settings when

paper is loaded in the Bypass Tray.

6. To save the setting, touch OK.

7. To return to the Home screen, press the Home button.

Configuring the Tray Mode for Trays 1–5

1. At the printer control panel, press the Home button.

2. Touch Device > Paper Trays.

3. Touch the desired tray.

4. Touch Tray Mode.

5. Touch the desired mode:

•Fully Adjustable prompts you to confirm or modify paper tray settings when

paper is loaded in a tray.

•Dedicated uses the current paper size and type settings and does not prompt you

to confirm or modify the settings. Select this setting to use a tray for printing on

a specific paper type and size, such as letter-size or hole-punched paper.

6. To save the setting, touch OK.

7. To return to the Home screen, press the Home button.

Printing on Special Paper

To order paper or other media, contact your local reseller or visit

www.xerox.com/office/VLC605supplies.

For reference:

•www.xerox.com/rmlna Recommended Media List (United States)

•www.xerox.com/rmleu Recommended Media List (Europe)

Envelopes

You can print envelopes from Tray 1 or the Bypass Tray.

Guidelines for Printing Envelopes

• Use only paper envelopes.

• Do not use envelopes with windows or metal clasps.

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• Print quality depends on the quality and construction of the envelopes. If you do not

get the desired results, try another envelope brand.

• Maintain constant temperatures and relative humidity.

• Store unused envelopes in their packaging to avoid excess moisture and dryness

which can affect print quality and cause wrinkling. Excessive moisture can cause the

envelopes to seal before or during printing.

• Remove air bubbles from the envelopes before loading them into the tray by setting

a heavy book on top of the envelopes.

• In the print driver software, select Envelope as the paper type.

• Do not use padded envelopes. Use envelopes that lie flat on a surface.

• Do not use envelopes with heat-activated glue.

• Do not use envelopes with press-and-seal flaps.

Loading Envelopes in the Bypass Tray

1. Open the Bypass Tray.

2. Pull out the extension tray for larger sizes.

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3. Move the width guides to the edges of the tray.

Note

• To prevent jams, ensure that the leading edge of the envelopes are flat or have

only a slight upward curl, less than 5 mm (.19 in.), before loading into the tray.

If the edge is curled or swollen, fold it over to decurl. The length of the curl must

be within 8–10 mm (.31–.39 in.). Downward curl at the leading edge of envelopes

is not acceptable and can cause a jam or misfeed.

• Load envelopes up to 16.5 mm (.65 in.) in height. This is approximately 10–20

envelopes, depending on brand, size, and texture.

• If you do not load envelopes in the Bypass Tray right after you have removed

the envelopes from the packaging, the envelopes can bulge. To avoid jams,

flatten the envelopes before loading them into the tray.

4. To load the envelopes, select an option:

• For Number 10 envelopes, load the envelopes with the short edge going into the

printer, flaps down, and flaps to the right.

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• For Monarch or DL envelopes, perform one of the following steps. If the envelopes

wrinkle, try another option.

- Load envelopes with the short edge going into the printer, flaps down, and

flaps to the right.

- Load envelopes with the print-side up, flaps open and down, and the bottom

of the envelope going into the printer.

-Load envelopes with the print-side up, flaps closed and down, and flaps going

into the printer.

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• For C5 envelopes, perform one of the following steps. If the envelopes wrinkle, try

the other option.

- Load envelopes with the print-side up, flaps open and down, and the bottom

of the envelope going into the printer.

-Load envelopes with the print-side up, flaps closed and down, and short edge

going into the printer.

Note

For envelopes to print correctly, load envelopes with the flaps open. In the

print driver, select Portrait,Landscape,orRotated Landscape, as needed.

To flip the images, select Rotate Image 180 Degrees.

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5. Adjust the width guides until they touch the edges of the envelopes.

6. If the Tray Mode is set to Fully Adjustable, the printer prompts you to set the paper

size, type and color.

a) If the paper size, type and color are correct, touch OK.

b) If the paper size, type or color are incorrect, change the settings.

• To select a different size, touch the current size setting, then from the list,

select the size.

• To select a paper type, touch the current paper type, then from the list, select

Envelope.

• To select an envelope color, touch the current paper color, then from the list,

select an envelope color.

c) To save the settings, touch OK.

Loading Envelopes in Tray 1

1. To remove the tray from the printer, pull out the tray until it stops. Lift the front of

the tray slightly, then pull it out.

2. Remove any paper in the tray.

3. Adjust the paper length and width guides as illustrated.

4. Load envelopes in the trays with the flaps closed, flap-side down, and the short edge

leading into the printer.

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Note

Do not load more than 50 envelopes into the tray, up to 45 mm (1.8 in.) in height.

5. Adjust the width guides until they touch the edges of the envelopes.

6. Slide the tray all the way into the printer.

7. If the Tray Mode is set to Fully Adjustable, the printer prompts you to set the paper

type, size and color.

a) If the paper size, type and color are correct, touch OK.

b) If the paper size, type or color are incorrect, change the settings.

• To select a size, touch the current size setting, then from the list, select

Custom. Touch the Length field and select a number value. Touch the Width

field and select a number value. Select OK.

• To select a paper type, touch the current paper type, then from the list, select

Envelope.

• To select a different color, touch the current paper color, then from the list,

select the color.

c) To save the settings, touch OK.

8. From the Print dialog at your workstation, select the paper setting values and click

OK. To feed and print the envelopes, click Print.

Labels

You can print labels from the Bypass Tray or Tray 1.

Guidelines for Printing Labels

• Use labels designed for laser printing.

• Do not use vinyl labels.

• Do not feed a sheet of labels through the printer more than once.

• Do not use dry gum labels.

• Print only on one side of the sheet of labels. Use full-sheet labels only.

• Store unused labels flat in their original packaging. Leave the label sheets inside the

original packaging until ready to use. Return any unused label sheets to the original

packaging and reseal it.

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• Do not store labels in extremely dry or humid conditions or extremely hot or cold

conditions. Storing labels in extreme conditions can cause print-quality problems or

cause labels to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause

labels to curl and jam in the printer.

• In the print driver software, select Label as the paper type.

• Before loading labels, remove all other paper from the tray.

Warning

Do not use any sheet where labels are missing, curled, or pulled away from the backing

sheet. It could damage the printer.

Loading Labels in the Bypass Tray

1. Open the Bypass Tray. If the tray is already open, remove any paper that is a different

size or type.

2. Pull out the extension tray for larger sizes.

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3. Move the width guides to the edges of the tray.

4. Load sheet-labels in the Bypass Tray, face up, with the top edge of the page feeding

into the printer first.

5. Adjust the width guides until they touch the edges of the paper.

6. The printer prompts you to verify the size, type and color of the label sheets.

a) If the size, type and color are correct, touch OK.

b) If the size, type or color are incorrect, change the settings.

• To select a different size, touch the current size setting, then from the list,

select a size.

• To select the type, touch the current paper type, then from the list, select

Labels.

• To select the color, touch the current paper color, then from the list, select

a color.

c) To save the settings, touch OK.

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Paper and Media

Loading Labels in Tray 1

1. To remove the tray from the printer, pull out the tray until it stops. Lift the front of

the tray slightly, then pull it out.

2. Adjust the paper length and width guides.

3. Load the label sheets in the tray, face up.

Note

Do not load paper above the maximum fill line. Overfilling can cause paper jams.

4. Slide the tray back into the printer.

5. Push the tray in all the way.

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Paper and Media

6. If the Tray Mode is set to Fully Adjustable, the printer prompts you to set the label

sheet size, type and color.

a) If the paper size, type and color are correct, touch OK.

b) If the paper size, type or color are incorrect, change the settings.

• To select a sheet size, touch the current size setting, then from the list, select

the size.

• To select the paper type, touch the current paper type, then from the list,

select Labels.

• To select a different color, touch the current color, then from the list, select

the color.

c) To save the settings, touch OK.

Glossy Cardstock

You can print Cardstock and Glossy Cardstock up to 220 g/m² from the Bypass tray and

Trays 1-5. For types and weights of supported Cardstock, refer to Supported Paper Types

and Weights.

Guidelines for Printing on Glossy Cardstock

• Do not open sealed packages of glossy cardstock until you are ready to load paper

into the printer.

•Leave glossy cardstock in the original wrapper, and leave the packages in the shipping

carton until ready to use.

• Remove all other paper from the tray before loading glossy cardstock.

• Load only the amount of glossy cardstock you are planning to use. When you are

finished printing, remove the cardstock from the paper tray. Replace unused cardstock

in the original wrapper and seal.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause

glossy cardstock to curl and jam in the printer.

• In the print driver software, select the glossy cardstock type, or select the tray loaded

with the required paper.

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Paper and Media

Maintenance

General Precautions

Caution

When cleaning your printer do not use organic or strong chemical solvents or aerosol

cleaners. Do not pour fluids directly into any area. Use supplies and cleaning materials

only as directed in this documentation.

Warning

Keep all cleaning materials out of the reach of children.

Warning

Do not use pressurized spray cleaning aids on or in the printer. Some pressurized sprays

contain explosive mixtures and are not suitable for use in electrical applications. Use of

pressurized spray cleaners increases the risk of fire and explosion.

Warning

Do not remove the covers or guards that are fastened with screws. You cannot maintain

or service any parts that are behind these covers and guards. Do not attempt any

maintenance procedure that is not described in the documentation supplied with your

printer.

Warning

Internal parts of the printer can be hot. Use caution when doors and covers are open.

• Do not place anything on top of the printer.

• Do not leave the covers and doors open for any length of time, especially in well-lit

places. Light exposure can damage the drum cartridges.

• Do not open covers and doors during printing.

• Do not tilt the printer while it is in use.

• Do not touch the electrical contacts or gears. Doing so could damage the printer and

cause the print quality to deteriorate.

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• Ensure that any parts removed during cleaning are replaced before you plug in the

printer.

Cleaning the Printer

Cleaning the Exterior

Clean the exterior of the printer once a month.

• Wipe the paper tray, output tray, control panel, and other parts with a damp, soft

cloth.

• After cleaning, wipe with a dry, soft cloth.

• For stubborn stains, apply a small amount of mild detergent to the cloth and gently

wipe the stain off.

Caution

Do not spray detergent directly on the printer. Liquid detergent could enter the printer

through a gap and cause problems. Never use cleaning agents other than water or mild

detergent.

Cleaning the Scanner

Clean the scanner about once a month, when anything is spilled on it, or when debris or

dust collect on any of the surfaces. Keep the feed rollers clean to ensure the best possible

copies and scans.

1. Remove any paper from the Document Feeder Tray, and the Document Output Tray.

2. Open the Document Cover.

3. Slightly dampen a soft, lint-free cloth with water.

4. Clean the document glass.

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Maintenance

Note

For best results, use Xerox®Glass Cleaner to remove marks and streaks.

5. Clean the CVT glass.

Note

For best results, use Xerox®Glass Cleaner to remove marks and streaks.

6. Wipe the white underside of the document cover until it is clean and dry.

7. To access the second-side scanning lens assembly, lower the Second-Side Scanning

Access Cover.

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8. Using a soft cloth moistened with water, wipe the mirrored glass, the white-plastic

strip, and the rollers. If dirt is difficult to remove, moisten a soft cloth with a small

amount of neutral detergent, then wipe the printer parts dry with a soft cloth.

Note

To prevent damage to the film around the glass, do not press heavily on the mirrored

glass.

9. Close the Second-Side Scanning Access Cover.

10. Close the Document Cover.

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Cleaning the Feed Rollers on the Duplex Automatic Document Feeder

1. Open the Top Cover.

2. Wipe the feed rollers with a dry, soft, lint-free cloth or paper towel until the rollers

are clean.

Note

If the feed rollers get stained with toner or debris, they can cause stains on the

documents. To remove the stains, use a soft lint-free cloth dampened with a neutral

detergent or water.

3. Close the Top Cover.

Cleaning the Interior

Warning

• Never touch a labeled area on or near the heat roller in the fuser. You can get burned.

If a sheet of paper is wrapped around the heat roller, do not try to remove it

immediately. Power off the printer immediately and wait 40 minutes for the fuser

to cool. Try to remove the jam after the printer has cooled.

• If you spill any toner in the printer, wipe it up using a moist cloth. Never use a vacuum

cleaner to remove spilled toner. Sparks inside the vacuum cleaner can cause a fire or

explosion.

To prevent stains inside the printer that can deteriorate print quality, clean the interior

of the printer regularly. Clean the printer interior whenever you replace the drum cartridge.

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Maintenance

After clearing paper jams or replacing a toner cartridge, inspect the inside of the printer

before closing the printer covers and doors.

• Remove any remaining pieces of paper or debris. For details, refer to Clearing Paper

Jams.

• Remove any dust or stains with a dry, clean cloth.

Cleaning the LED Lenses

If prints have voids or light streaks through one or more colors, use the following

instructions to clean the LED lenses.

Warning

If you accidentally get toner on your clothes, lightly dust them off as best as you can.

If some toner remains on your clothes, use cool water, not hot, to rinse off the toner. If

toner gets on your skin, wash it off with cool water and a mild soap. If you get toner in

your eyes, wash it out immediately with cool water and consult a doctor.

1. Power off the printer.

2. Open the right-side door.

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Maintenance

3. To unlock the waste cartridge, pinch the latch.

4. To remove the waste cartridge, lower the top of the cartridge and lift it away from

the printer. To prevent toner spills, keep the openings facing up.

Note

• Be careful not to spill toner when handling the waste cartridge.

• After removing the waste cartridge, do not touch the area shown in the

illustration.

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5. Place the removed waste cartridge on a level surface, with the openings facing up.

Note

To avoid toner spills or malfunction, do not lay the waste cartridge on its side, or with

the openings facing down.

6. Remove the cleaning rod from inside the printer.

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Maintenance

7. Insert the cleaning rod into one of the four cleaning holes until it stops, then pull out

the rod. Repeat this two more times.

8. Repeat the procedure for the holes in the other three slots.

9. Return the cleaning rod to its original location.

10. To reinsert the waste cartridge, lower the bottom of the cartridge into position. To

lock the cartridge into place, push the top forward until the latch clicks into place.

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Maintenance

11. Close the right-side door.

Cleaning the Color-Density Sensors

If the print or color density is too light, missing, or the background is foggy, clean the

color-density sensors.

1. Power off the printer.

2. Lift the rear door release and pull open the door.

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Maintenance

3. Use a dry cotton swab to clean the color-density sensors.

4. Close the rear door.

AdjustmentsandMaintenanceProcedures

Color Registration

The printer automatically adjusts the color registration when automatic adjustment is

enabled. You can also adjust color registration manually any time the printer is idle. You

must adjust the color registration any time the printer is moved. If you are having printing

problems, adjust the color registration.

Performing a Color Registration Adjustment

A color-registration adjustment occurs every time a new toner cartridge is installed. You

can run this adjustment at other times as needed.

To perform a color-registration adjustment:

1. At the printer control panel, press the Home button.

2. Touch Device > Support > Color Registration.

3. To perform an Automatic Color Registration adjustment, touch Start.

4. At the successfully completed prompt, touch Close.

5. To exit the menu, touch X.

6. To return to the Home screen, press the Home button.

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Color Calibration

Use Color Calibration to adjust colors that appear incorrect, or for composite grays that

look neutral.

To perform a Color Calibration:

1. At the printer control panel, press the Home button.

2. Touch Device > Support > Color Calibration.

3. To select a screen to use for your calibration, touch Screen Type, then select an

option.

• To optimize color tones for copy jobs, touch Copy Job.

• To optimize color tones for Standard print-quality print jobs, touch Print Job 1.

• To optimize color tones for Enhanced print-quality print jobs, touch Print Job 2.

4. To select a target job type for your calibration, touch Target, then select the type of

output you want calibrated.

• To optimize color only for copy jobs, touch Copy Jobs Only.

• To optimize color only for print jobs, touch Print Jobs Only.

• To optimize color for both copy and print jobs, touch Copy & Print Jobs.

• If no adjustment is desired, touch None.

5. To select the source paper tray, touch Paper Supply, then touch the desired tray.

6. To begin the color calibration, touch Start. Follow the onscreen instructions.

7. When finished, touch Close.

8. To exit the menu, touch X.

9. To return to the Home screen, press the Home button.

Scan Color Consistency

Use the Scan Color Consistency procedure to adjust scanned colors that appear incorrect,

or for composite grays that look neutral. This procedure prints a Calibration Chart that

you load into the automatic document feeder. The printer scans that page and uses the

scanned values to complete the adjustments.

To perform the Scan Color Consistency procedure:

1. At the printer control panel, press the Home button.

2. Touch Device > Support > Color Scan Consistency.

3. To select the desired procedure, touch Calibration Type, then select a procedure.

• To perform the Scan Color Consistency procedure, touch Print Calibration Chart.

Follow the onscreen instructions.

• To restore the color scan settings to the previous settings, touch Restore Previous

Settings. Follow the onscreen instructions.

• To reset the color scan settings to factory-default values, touch Reset to Factory

Defaults. Follow the onscreen instructions.

4. When finished, touch Close.

5. To exit the menu, touch X.

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6. When finished, to return to the Home screen, press the Home button.

Adjusting Paper Registration

Use Adjust Paper Registration to adjust the placement of the printed image on the page.

The adjustment allows you to place the top, bottom, left, and right margins exactly

where you want. You can specify the image position on both the front and back sides

of the paper, for each installed paper tray.

Verifying Paper Registration

1. At the printer control panel, press the Home button.

2. Log in as administrator. For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

3. Touch Device > Support > Image Position.

4. Select the source paper tray for the registration print.

a. Touch Paper Supply.

b. Touch the desired tray.

5. If your printer has automatic 2-sided printing, select the sides that you want to

optimize.

• To select a sample registration page for adjusting side 1, touch Adjusted Side,

then touch Side 1.

• To select a sample registration page for adjusting both sides, touch Adjusted

Side, then touch Side 2.

6. Specify the consecutive number of sample pages to print.

a. Touch Print Settings.

b. To increase or decrease the number of sample pages, for Quantity, touch the

Plus icon (+) or the Minus icon (-), then touch OK.

7. To print the sample pages, touch Print Sample.

8. When printing is completed, touch Close.

9. On the sample pages, for Side 1, use a ruler to measure the distance of the printed

image from the top, bottom, left, and right edges.

Note

For identification, a single dot is printed on Side 1, and two dots are printed on Side

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Maintenance

10. For Side 2, measure the distance of the printed image from the top, bottom, left,

and right edges.

11. If the image is centered, no adjustment is required. If the image is not centered,

adjust the paper registration. For details, refer to Performing a Color Registration

Adjustment.

Performing a Paper Registration Adjustment

1. At the control panel, press the Home button.

2. Log in as administrator. For details, refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

3. Touch Device > Support > Image Position.

4. To adjust registration, select the source paper tray.

a. Touch Paper Supply.

b. Touch the desired tray.

5. Using the chart printed in Verifying Paper Registration, select the side for registration.

a. For adjusting Side 1, touch Adjusted Side, then touch Side 1.

b. For adjusting Side 2, touch Adjusted Side, then touch Side 2.

6. To adjust the registration, touch Lead/Side Registration.

a. To adjust the side-to-side registration, for Side Registration, touch the Plus

icon (+) or the Minus icon (-).

b. To adjust the top-to-bottom registration, for Lead Registration, touch the Plus

icon (+) or the Minus icon (-).

For reference, position the chart so that Side-1 or Side-2 dots are at the bottom

of the page.

• For Lead Registration, a positive value shifts the image down the page.

• For Side Registration, a positive value shifts the image to the left.

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Maintenance

7. To save your settings, touch OK.

8. As needed, to enter additional values, repeat the previous steps.

9. Print another sample page, then repeat the process until you complete the

registration corrections.

10. To return to the Home screen, press the Home button.

Transfer Voltage Adjustment

Use Transfer Voltage Adjustment to specify the bias transfer roller voltage for printing

on the selected paper type. If the printed image is too light, increase the voltage for the

paper you are using. If the printed image is mottled or blotchy-looking, decrease the

voltage for the paper you are using.

To adjust the transfer voltage:

1. At the printer control panel, press the Home button.

2. Touch Device > Support > Transfer Voltage Adjustment.

3. To select the paper type for the adjustment, touch Paper Type, then touch the paper

type.

4. To adjust the transfer voltage, for Voltage Level, touch the Plus icon (+) or the Minus

icon (-).

5. Touch Adjust.

6. To exit the menu, touch X.

7. To return to the Home screen, press the Home button.

Adjusting the Fuser

Use Adjust Fuser for optimum print quality across a wide range of paper types. If the

toner on a print is smearing or can be rubbed off the paper, increase the temperature

for the paper you are using. If the toner is blistered or mottled, decrease the temperature

for the paper you are using.

To adjust the fuser:

1. At the printer control panel, press the Home button.

2. Touch Device > Support > Fuser Temperature Adjustment.

3. To select the paper type, touch Paper Type, then touch the name of the paper type

in the list.

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Maintenance

4. To increase or decrease the fusing temperature, touch the arrow buttons, then touch

Adjust.

5. To adjust the fuser for another paper type, select it from the list, then repeat steps

3and 4.

6. To exit the menu, touch X.

7. To return to the Home screen, press the Home button.

Adjusting the Altitude

Use Adjust Altitude to adjust the altitude to match that of the location where the printer

is installed. If the altitude setting is incorrect, it can cause print-quality problems.

To adjust the altitude:

1. At the printer control panel, press the Home button.

2. Touch Device > Support > Altitude Adjustment.

3. Touch the altitude of the location of the printer, then touch OK.

4. To return to the Home screen, press the Home button.

Performing a Developer and Transfer Roller Cleaning Procedure

When a printer sits idle for an extended time, visible background toner can potentially

appear on prints. Use the Developer and Transfer Roller Cleaning procedure to reduce

background toner on prints.

To perform a Developer and Transfer Roller Cleaning procedure:

1. At the printer control panel, press the Home button.

2. Touch Device > Support > Developer & Transfer Roller Cleaning.

3. To perform a Developer and Transfer Roller Cleaning, touch Start.

4. At the successfully completed prompt, touch Close.

5. To exit the menu, touch X.

6. To return to the Home screen, press the Home button.

Performing a Transfer Belt Cleaning Mode Procedure

Debris on the transfer belt can cause vertical black or color-streaks and lines to appear

on prints. To remove black or color-streaks and lines on prints, use the Belt Cleaning

Mode procedure.

To perform a Belt Cleaning Mode procedure:

1. At the printer control panel, press the Home button.

2. Touch Device > Support > Belt Cleaning Mode.

3. To perform a Belt Cleaning Mode procedure, touch Start.

4. At the successfully completed prompt, touch Close.

5. To exit the menu, touch X.

6. To return to the Home screen, press the Home button.

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Maintenance

Supplies

Consumables

Consumables are printer supplies that are depleted during the operation of the printer.

Consumable supplies for this printer are the Genuine Xerox®Toner Cartridges in cyan,

magenta, yellow, and black.

Note

• Each consumable includes installation instructions.

• Install only new cartridges in your printer. If a used toner cartridge is installed, then

the toner-remaining amount displayed could be inaccurate.

• To ensure print quality, the toner cartridge was designed to cease functioning at a

predetermined point.

Caution

Use of toner other than genuine Xerox®Toner can affect print quality and printer

reliability. Xerox®Toner is the only toner designed and manufactured under strict quality

controls by Xerox for specific use with this printer.

Routine Maintenance Items

Routine maintenance items are printer parts that have a limited life and require periodic

replacement. Replacements can be parts or kits. Routine maintenance items are typically

customer replaceable parts.

Note

Each routine maintenance item includes installation instructions.

Routine maintenance items for this printer include the following:

• Drum Cartridge Kit

• Waste Cartridge

• Maintenance Kit, which includes a Transfer Belt, Transfer Roller, and Feed Roller

• Fuser

Ordering Supplies

When to Order Supplies

A warning appears on the control panel when supplies near their replacement time.

Verify that you have replacements on hand. It is important to order these items when

the messages first appear to avoid interruptions to your printing. An error message

appears on the control panel when supplies must be replaced.

Order supplies from your local reseller or go to www.xerox.com/office/VLC605supplies.

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Maintenance

Caution

Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation

of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not

specified for this printer. The Total Satisfaction Guarantee is available in the United

States and Canada. Coverage could vary outside these areas. Please contact your Xerox

representative for details.

Supply Status

You can check the status and percentage of life remaining for your printer supplies at

the control panel or from the Embedded Web Server. When printer supplies near their

replacement time, warning alerts appear on the control panel. You can customize the

alerts that appear on the control panel and configure email alert notifications.

Checking the Supplies Status at the Control Panel

1. To view status information for the printer supplies, touch Device > Supplies.

2. To view details about a specific item, including part numbers for reordering, touch

the desired item.

3. To return to the Supplies screen, touch X.

4. To return to the Device screen, touch the back arrow.

Customizing Supplies Alert Settings

1. To customize the alerts that appear for printer supplies, touch Device > Supplies >

Alerts Setup.

2. To enable supplies alerts, touch the Enable Alerts toggle button.

3. To configure the printer to display an alert when an item reaches a specific usage

percentage level, touch the item, then select the percentage.

4. To customize the alerts for each supply item, or to enable or disable an alert, touch

the toggle button.

5. To return to the Supplies screen, touch X.

6. To return to the Device screen, touch the back arrow.

Setting Up Email Alerts

To check the supplies status and set up alerts using the Embedded Web Server, refer to

the System Administrator Guide at www.xerox.com/office/VLC605docs.

1. To set up alerts to send to an email address, touch Device > Supplies > Email Alerts.

2. To enter an email address, touch Add Email, then touch Enter Email Address.

3. Use the touch screen keyboard to enter an email address, or select an entry from the

Address Book, then touch OK.

4. Add more email addresses if necessary.

5. To customize the alerts for each supply item, or to enable or disable an alert, touch

the toggle button.

6. To exit the menu, touch OK.

7. To return to the Device screen, touch the back arrow.

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Maintenance

Supplies Usage Report

The Supplies Usage Report provides coverage information and part numbers for

reordering supplies. The date a supply item was installed also appears on the report.

To print the Supplies Usage Report:

1. At the printer control panel, press the Home button.

2. Touch Device > About > Information Pages.

3. Touch Supplies Usage Report.

4. To return to the Home screen, press the Home button.

Toner Cartridges

General Precautions

Warning

• When replacing a toner cartridge, be careful not to spill the toner. If any toner spills,

avoid contact with clothes, skin, eyes, and mouth. Do not inhale the toner dust.

• Keep toner cartridges out of the reach of children. If a child accidentally swallows

toner, have the child spit out the toner, and rinse the mouth with water. Consult a

physician immediately.

Warning

Use a damp cloth to wipe off spilled toner. Never use a vacuum cleaner to remove spills.

Electric sparks inside the vacuum cleaner can cause a fire or explosion. If you spill a large

volume of toner, contact your local Xerox representative.

Warning

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge can

catch fire and cause burn injuries or an explosion.

Replacing a Toner Cartridge

A message appears on the control panel when a toner cartridge must be replaced.

Note

Each toner cartridge includes installation instructions.

Cause and SolutionPrinter Status Message

The toner cartridge is low. Order a new toner

cartridge.

Reorder Toner

The toner cartridge is empty. Replace the toner

cartridge with a new one.

Out of Toner

Recycling Supplies

For more information on the Xerox®supplies recycling program, go to

www.xerox.com/gwa.

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Maintenance

Managing the Printer

Viewing the Meter Reading

The Billing/Usage menu displays the total number of impressions that the printer

generated or printed during its lifetime. You cannot reset the counters. A page is counted

as one side of a sheet of paper. For example, a sheet of paper that is printed on two

sides counts as two impressions.

Note

If you provide regular billing information for your device, you can use the Remote Services

Upload feature to simplify the process. You can enable Remote Services to send billing

meter readings to Xerox automatically so that you do not have to collect the readings

manually. Refer to the System Administrator Guide at www.xerox.com/office/VLC605docs

for further information.

To view the billing information for your printer:

1. At the printer control panel, press the Home button.

2. Touch Device > Billing/Usage.

3. To view more details, touch Usage Counters, then select an option.

4. After viewing the usage readings, to return to the Home screen, press the Home

button.

Printing the Billing Summary Report

The Billing Summary Report provides information about the device and a detailed listing

of the billing meters and sheet counts.

To print the Billing Summary Report:

1. At the printer control panel, press the Home button.

2. Touch Device > About > Information Pages.

3. Touch Billing Summary Report.

4. To return to the Home screen, press the Home button.

Moving the Printer

Warning

• To lift the printer, always use at least two people to grasp the hand holds on each

side of the printer.

• To prevent you from dropping the printer or injury, lift the printer firmly by gripping

the recessed areas on both sides of the printer. Never lift the printer by gripping any

other areas.

• If the optional 550-Sheet Feeder is installed, uninstall it before you move the printer.

If the optional 550-Sheet Feeder is not fixed to the printer securely, it could fall to

the ground and cause injury.

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Follow these instructions when moving the printer:

1. Power off the printer, then disconnect the power cord and other cables from the back

of the printer.

Note

To prevent electric shock, never touch the power plug with wet hands. When removing

the power cord, ensure that you pull the plug and not the cord. Pulling the cord can

damage it, which can lead to fire or electric shock.

2. Remove any paper from the Bypass Tray.

3. Close the Bypass Tray.

4. Remove any paper or other media from the Output Tray.

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5. If the Output Tray Extension is extended, close it.

6. Remove any paper from Tray 1, then close the tray.

7. Keep the paper wrapped and away from humidity and dirt.

8. If the optional 550-Sheet Feeder is installed, unlock, then uninstall it before you move

the printer.

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9. Lift and carry the printer as shown in the illustration.

Note

• When moving the printer, do not tilt it more than 10 degrees in any direction.

Tilting the printer more than 10 degrees can cause toner spillage.

• Repack the printer and its options using the original packing material and boxes

or a Xerox Repackaging Kit.

• Failure to repackage the printer properly for shipment can result in damage not

covered by the Xerox®Warranty, Service Agreement, or Total Satisfaction

Guarantee. The Xerox®Warranty, Service Agreement, or Total Satisfaction

Guarantee do not cover damage to the printer caused by improper moving.

After moving the printer:

1. Reinstall any parts that you removed.

2. Reconnect the printer to the cables and power cord.

3. Plug in and power on the printer.

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Maintenance

Troubleshooting

General Troubleshooting

This section contains procedures to help you locate and resolve problems. Resolve some

problems by simply restarting the printer.

Printer Does Not Power On

SolutionsProbable Causes

At the printer control panel, press the

Power/Wake button. For details, refer to Power

Options.

The power switch is not turned on.

Power off the printer, then plug the power cord

securely into the outlet.

The power cord is not plugged into the outlet

correctly.

Power off the printer, then unplug the power

cord and wait 30 seconds. Plug the power cord

into the outlet securely, then press the

Power/Wake button.

The printer requires a full reset.

Plug another electrical appliance into the outlet,

then check if it operates properly.

Try a different outlet.

Something is wrong with the outlet connected

to the printer.

Use a power source with the specifications lis-

ted in the Electrical Specifications.

The printer is connected to an outlet with a

voltage or frequency that does not match the

printer specifications.

Caution

Plug the three-wire cord with grounding prong directly into a grounded AC outlet.

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Printer Resets or Powers Off Frequently

SolutionsProbable Causes

Power off the printer, confirm that the power

cord is plugged in correctly to the printer and

the outlet, then power on the printer.

The power cord is not plugged into the outlet

correctly.

Power off the printer, then power on again. For

details, refer to Printing the Error History Report.

If the error persists, contact your Xerox repres-

entative.

A system error occurred.

Power off the printer, then connect the power

cord to a suitable outlet.

The printer is connected to an uninterruptible

power supply.

Plug the printer directly into the outlet or into

a power strip that is not shared with other

devices.

The printer is connected to a power strip shared

with other high-power devices.

Increase the Auto Power Off timer setting or

disable the Auto Power Off feature. For details,

refer to the System Administrator Guide at

www.xerox.com/office/VLC605docs.

The Auto Power Off feature is enabled to save

power.

Printer Does Not Print

SolutionsProbable Causes

On the control panel, press the Power/Wake

button.

The printer is in Power Saver mode.

If the Status LED is blinking amber, follow the

instructions on the control panel to clear the

error. If the error persists, contact your Xerox

representative.

The printer has an error.

Load paper into the tray.The printer is out of paper.

Load the correct paper in the appropriate tray.

On the printer control panel, specify the correct

paper size, type and color.

The incorrect paper is loaded for the print job.

From the print driver, select a paper tray con-

taining the correct paper.

The paper settings for the print job do not

match any paper loaded in the paper trays at

the printer.

Replace the empty toner cartridge.A toner cartridge is empty.

Xerox®VersaLink®C605 Multifunction Printer8-2 User Guide

Troubleshooting

SolutionsProbable Causes

Power off the printer, confirm that the power

cord is plugged in correctly to the printer and

the outlet, then power on the printer. If the er-

ror persists, contact your Xerox representative.

No control panel indicators are lighted.

The printer is busy. • If the Status LED is flashing blue, a previous

print job could be the problem.

1. At your computer, use the printer

properties to delete all print jobs in the

print queue.

2. At the control panel, touch Jobs, then

delete all pending print jobs.

• Load the paper in the tray.

• If the Status LED does not flash once after

you send a print job, check the connection

between the printer and the computer.

Power off the printer, then power on the

printer.

If the Status LED does not flash once after you

send a print job, check the connection between

the printer and the computer.

The printer cable is disconnected.

If the printer is connected to a network:There is a network-connectivity issue. 1. Verify that the Ethernet cable is connected

to the printer.

2. On the printer Ethernet connector, verify

that the green LED is On. If the green LED

is not lighted, reseat both ends of the

Ethernet cable.

3. Examine the TCP/IP address in the Com-

munication section of the Configuration

Report. For details, refer to Printing the

Configuration Report.

4. If the TCP/IP address is 0.0.0.0, the printer

needs more time to acquire an IP address

from the DHCP server. Wait 2 minutes,

then print the Configuration Report again.

5. If the TCP/IP address is unchanged, or

begins with 169, contact your network

administrator.

Verify that the Wireless Network Adapter is in-

stalled and properly configured. For details,

refer to Connecting to a Wireless Network.

There is a wireless network setup or connectivity

issue.

8-3Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

Printing Takes Too Long

SolutionsProbable Causes

It takes more time to print on certain types of

special paper. Ensure that the paper type is set

properly in the driver and at the printer control

panel. For details, refer to Print Speed.

The printer is set to a slower printing mode. For

example, the printer could be set to print on

Heavyweight paper.

It takes time for printing to start when the

printer is exiting Power Saver mode.

The printer is in Power Saver mode.

Determine if a print spooler or a computer

sharing the printer is buffering all print jobs and

then spooling them to the printer. Spooling can

slow print speeds. To test the speed of the

printer, print some Information Pages such as

the Office Demo Page. If the page prints at the

rated speed of the printer, you could have a

network or printer installation issue. For addi-

tional help, contact the system administrator.

The way the printer was installed on the net-

work could be an issue.

Wait. No action needed.The job is complex.

Change the print-quality mode in the print

driver to Standard.

The print-quality mode in the driver is set to

Enhanced.

Document Prints From Wrong Tray

SolutionsProbable Causes

Application and print driver have conflicting

tray selections. 1. Check the tray selected in the print driver.

2. Go to the page setup or printer settings of

the application from which you are print-

ing.

3. Set the paper source to match the tray

selected in the print driver or set the paper

source to Automatically Select.

Note

To have the print driver select the tray, set the

tray used as the paper source to Auto Selection

Enabled.

Xerox®VersaLink®C605 Multifunction Printer8-4 User Guide

Troubleshooting

Automatic 2-Sided Printing Problems

SolutionsProbable Causes

Ensure that you are using a supported paper

size and weight for 2-sided printing. Envelopes,

cardstock, and labels cannot be used for

2–sided printing. For details, refer to Supported

Paper Types and Weights for Automatic 2-Sided

Printing.

Unsupported or incorrect paper.

Ensure that your printer supports automatic 2-

sided printing. For details, refer to Printer Con-

figurations and Options.

Your printer model is not configured with

automatic 2-sided printing.

In the print driver Printing Options tab, select

2–Sided Print.

Incorrect setting.

Printer is Making Unusual Noises

SolutionsProbable Causes

Power off the printer and remove the obstruc-

tion or debris. If you cannot remove the obstruc-

tion, contact your Xerox representative.

There is an obstruction or debris inside the

printer.

Paper Tray Will Not Close

SolutionsProbable Causes

The paper tray does not fully close. • If the tray is extended for legal-size paper,

the tray protrudes when it is inserted into

the printer. For details, refer to Configuring

Tray 1 and Trays 2–5 for the Paper Length.

• Some debris or an object is blocking the

tray.

• The tray is blocked by the table or shelf on

which it is located.

• If the paper lift at the back of the tray is not

locked down, replace the tray.

Condensation has Formed Inside the Printer

Moisture can condense inside a printer where the humidity is above 85% or when a cold

printer is located in a warm room. Condensation can form in a printer after it has been

sitting in a cold room that is heated quickly.

8-5Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

SolutionsProbable Causes

Allow the printer to operate for several hours

at room temperature.

The printer has been sitting in a cold room.

The relative humidity of the room is too high. • Reduce the humidity in the room.

• Move the printer to a location where the

temperature and relative humidity are

within the operating specifications. For de-

tails, refer to Environmental Specifications.

Paper Jams

Locating Paper Jams

Warning

Never touch a labeled area on or near the heat roller in the fuser. You can get burned.

If a sheet of paper is wrapped around the heat roller, do not try to remove it immediately.

Switch off the printer immediately and wait 40 minutes for the fuser to cool. Try to

remove the jam after the printer has cooled. If the error persists, contact your Xerox

representative.

Caution

Do not attempt to clear any paper jams using tools or instruments, which can damage

the printer permanently.

Xerox®VersaLink®C605 Multifunction Printer8-6 User Guide

Troubleshooting

The following illustration shows where paper jams can occur along the paper path:

4.1. FuserTray 2

2. 5.Single-Pass Duplex Automatic

Document Feeder Bypass Tray

6. Tray 1

3. Optional Finisher or Mailbox

Minimizing Paper Jams

The printer is designed to function with minimal paper jams using Xerox supported

paper. Other paper types can cause jams. If supported paper is jamming frequently in

one area, clean that area of the paper path.

The following can cause paper jams:

• Selecting the incorrect paper type in the print driver.

• Using damaged paper.

• Using unsupported paper.

• Loading paper incorrectly.

• Overfilling the tray.

• Adjusting the paper guides improperly.

Most jams can be prevented by following a simple set of rules:

• Use only supported paper. For details, refer to Supported Paper.

• Follow proper paper handling and loading techniques.

• Always use clean, undamaged paper.

• Avoid paper that is curled, torn, moist, creased, or folded.

• To separate the sheets before loading into the tray, fan the paper.

• Observe the paper tray fill line; never overfill the tray.

8-7Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

• Adjust the paper guides in all trays after inserting the paper. A guide that is not

properly adjusted can cause poor print quality, misfeeds, skewed prints, and printer

damage.

• After loading the tray, at the control panel, select the correct paper type and size.

• Before printing, select the correct type and size in the print driver.

• Store paper in a dry location.

Avoid the following:

• Polyester-coated paper that is designed especially for inkjet printers.

• Paper that is folded, wrinkled, or excessively curled.

• Loading more than one type, size, or weight of paper in a tray at the same time.

• Overfilling the tray.

• Allowing the output tray to overfill.

For a detailed list of supported paper, go to www.xerox.com/rmlna.

Clearing Paper Jams

Clearing Paper Jams from the Duplex Automatic Document Feeder

1. Open the Top Cover and remove any paper.

Xerox®VersaLink®C605 Multifunction Printer8-8 User Guide

Troubleshooting

2. If paper is jammed in the Single-Pass Duplex Automatic Document Feeder, open the

Document Cover.

3. To access the jammed paper, open the Second-Side Scanning Access Cover, then

remove any jammed paper.

4. Close the Second-Side Scanning Access Cover.

5. Close the Document Cover, then reload the document in the Duplex Automatic

Document Feeder.

8-9Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

To prevent paper jams:

• Do not load original documents above the MAX fill line.

• Adjust the paper guides so that they fit against the original documents.

•Use only supported paper. For more information, refer to Document Feeder Guidelines.

Clearing Paper Jams from the Bypass Tray

To resolve the error displayed on the control panel, you must clear all paper from the

paper path.

1. Remove any paper from the Bypass Tray.

2. Grasp both sides of the Bypass Tray, then pull it straight out of the printer.

3. Remove Tray 1 from the printer.

Xerox®VersaLink®C605 Multifunction Printer8-10 User Guide

Troubleshooting

4. Remove the jammed paper.

5. Insert Tray 1 into the printer, then push it all the way in.

Note

If the tray is extended for legal-size paper, the tray protrudes when it is inserted into

the printer.

6. Insert the Bypass Tray completely into the printer.

7. When paper trays are set to Fully Adjustable, you are prompted to verify or change

the paper settings.

a) To confirm the same paper size, type, or color, touch OK.

b) To select a new paper size, type, or color, touch the current setting, then select

a new setting. When finished, touch OK.

8. To return to the Home menu, press the Home button.

8-11Xerox®VersaLink®C605 Multifunction Printer

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Troubleshooting

Clearing Paper Jams from the Tray 1 Area

To resolve the error displayed on the control panel, you must clear all paper from the

paper path.

1. Remove any paper from the Bypass Tray.

2. Grasp both sides of the Bypass Tray, then pull it straight out of the printer.

3. Remove Tray 1 from the printer.

Xerox®VersaLink®C605 Multifunction Printer8-12 User Guide

Troubleshooting

4. Remove any crumpled paper from the tray and any remaining paper jammed in the

printer.

5. Insert Tray 1 into the printer, then push it all the way in.

Note

If the tray is extended for legal-size paper, the tray protrudes when it is inserted into

the printer.

6. Insert the Bypass Tray completely into the printer.

7. When paper trays are set to Fully Adjustable, you are prompted to verify or change

the paper settings.

a) To confirm the same paper size, type, or color, touch OK.

b) To select a new paper size, type, or color, touch the current setting, then select

a new setting. When finished, touch OK.

8. To return to the Home menu, press the Home button.

8-13Xerox®VersaLink®C605 Multifunction Printer

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Troubleshooting

Clearing Paper Jams from the Trays 2–5 Areas

To resolve the error displayed on the control panel, you must clear all paper from the

paper path.

1. For the tray reported on the Touch Screen Display, pull out the tray until it stops.

2. To remove the tray, lift the front of it slightly, then pull it out of the printer.

3. Remove any crumpled paper from the tray and any remaining paper jammed at the

front of the printer.

Xerox®VersaLink®C605 Multifunction Printer8-14 User Guide

Troubleshooting

4. For the same tray, at the back of the printer, locate the jam-access door. Open the

door, then remove any jammed paper.

5. Re-insert the paper tray into the printer, then push the tray in until it stops.

Note

If the tray is extended for legal-size paper, the tray protrudes when it is inserted into

the printer.

6. When paper trays are set to Fully Adjustable, you are prompted to verify or change

the paper settings.

a) To confirm the same paper size, type, or color, touch OK.

b) To select a new paper size, type, or color, touch the current setting, then select

a new setting. When finished, touch OK.

8-15Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

Clearing Paper Jams from the Fuser Area

To resolve the error displayed on the control panel, clear all paper from the paper path.

1. Lift the rear door release and pull open the door.

2. To open the paper guide on the top of the fuser, lift the paper guide tab.

3. Remove any jammed paper from the back of the printer.

Xerox®VersaLink®C605 Multifunction Printer8-16 User Guide

Troubleshooting

4. Close the paper guide on the fuser.

5. Close the rear door.

Troubleshooting Paper Jams

Multiple Sheets Pulled Together

SolutionsProbable Causes

Remove some of the paper. Do not load paper

past the fill line.

The paper tray is too full.

Remove the paper, align the edges, and then

reload it.

The edges of the paper are not even.

Remove the paper from the tray, and replace

it with new dry paper.

The paper is moist from humidity.

Try a new ream of paper.Too much static electricity is present.

Use only Xerox®-approved paper. For details,

refer to Supported Paper.

Using unsupported paper.

Humidity is too high for coated paper. • Feed paper one sheet at a time.

• Try loading paper in the Bypass tray.

8-17Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

SolutionsProbable Causes

With a clean, lint-free cloth moistened with

water, wipe the feed rollers until they are clean.

For details, refer to Cleaning the Printer.

The feed rollers are dirty.

Load the tray with only one type and size of

paper.

Tray is loaded with mixed paper.

Paper Misfeeds

SolutionsProbable Causes

The paper is not correctly positioned in the tray. • Remove the misfed paper and reposition it

properly in the tray.

•Adjust the paper guides in the tray to match

the size of the paper.

Remove some of the paper. Do not load paper

past the fill line.

The paper tray is too full.

Adjust the paper guides in the tray to match

the size of the paper.

The paper guides are not correctly adjusted to

the paper size.

Remove the paper, smooth it out, and reload

it. If it still misfeeds, do not use that paper.

The tray contains warped or wrinkled paper.

Remove the moist paper and replace it with

new, dry paper.

The paper is moist from humidity.

Use only Xerox approved paper. For details,

refer to Supported Paper.

Using paper of the wrong size, thickness, or

type.

With a clean, lint-free cloth moistened with

water, wipe the feed rollers until they are clean.

For details, refer to Cleaning the Printer.

The feed rollers are dirty.

Label and Envelope Misfeeds

SolutionsProbable Causes

The label sheet is facing the wrong way in the

tray. • Load label sheets according to the instruc-

tions from the manufacturer.

• Load labels in the tray, face up.

• For details, refer to Labels.

Do not use any sheet where labels are missing,

curled, or pulled away from the backing sheet.

Labels are missing, curled, or pulled away from

the backing sheet.

Xerox®VersaLink®C605 Multifunction Printer8-18 User Guide

Troubleshooting

SolutionsProbable Causes

You can print envelopes from the Bypass tray

or Tray 1.

For details, refer to Envelopes.

Envelopes are loaded incorrectly.

Envelopes are wrinkling. • The heat and pressure of the laser printing

process can cause wrinkling.

• Use supported envelopes. For details, refer

to Guidelines for Printing Envelopes.

Note

When you load envelopes long-edge feed, en-

sure that you specify landscape orientation in

the print driver.

Paper Jam Message Stays On

SolutionsProbable Causes

Recheck the media path and make sure that

you have removed all of the jammed paper.

Some paper remains jammed in the printer.

Check the doors on the printer. Close any door

that is open.

One of the printer doors is open.

Note

Check for, and remove, torn pieces of paper in the paper path.

Jams During Automatic 2-Sided Printing

SolutionsProbable Causes

Use paper of the correct size, thickness, or type.

For details, refer to Supported Paper Types and

Weights for Automatic 2-Sided Printing.

Using paper of the wrong size, thickness, or

type.

Ensure that paper is loaded into the correct

tray. For details, refer to Supported Paper.

Paper is loaded in the wrong tray.

Load the tray with only one type and size of

paper.

Tray is loaded with mixed paper.

Print-Quality Problems

Your printer is designed to produce consistently high-quality prints. If you observe

print-quality problems, use the information in this section to troubleshoot the problem.

For more information, go to www.xerox.com/office/VLC605support.

8-19Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

Caution

The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does

not cover damage caused by using unsupported paper or specialty media. The Xerox

Total Satisfaction Guarantee is available in the United States and Canada. Coverage

could vary outside these areas. Contact your local Xerox representative for details.

Note

• To ensure consistent print quality, the toner, print, and drum cartridges for many

devices are designed to cease functioning at a predetermined point.

• Grayscale images printed with the composite black setting increment the color pages

counter, because color consumables are used. Composite black is the default setting

on most printers.

Controlling Print-Quality

Various factors can affect the quality of the output of your printer. For consistent and

optimum print quality, use paper designed for your printer, and correctly set the

Print-Quality Mode and Color Adjustments. Follow the guidelines in this section to

maintain optimum print quality from your printer.

Temperature and humidity affect the quality of the printed output. The range for optimal

print quality is 15–28ºC (59–82ºF) and 20–70% relative humidity. However, print quality

can be affected when operating near the limits for both temperature and humidity.

Paper and Media

Your printer is designed to use various paper and other media types. Follow the guidelines

in this section for the best print quality and to avoid jams:

• Use only Xerox approved paper. For details, refer to Supported Paper.

• Use only dry, undamaged paper.

Caution

Some paper and other media types can cause poor output quality, increased paper

jams, or damage your printer. Do not use the following:

- Rough or porous paper

- Inkjet paper

- Non-laser glossy or coated paper

- Paper that has been photocopied

- Paper that has been folded or wrinkled

- Paper with cutouts or perforations

- Stapled paper

-Envelopes with windows, metal clasps, side seams, or adhesives with release strips

- Padded envelopes

- Plastic media

- Transparencies

Xerox®VersaLink®C605 Multifunction Printer8-20 User Guide

Troubleshooting

• Ensure that the paper type selected in your print driver matches the paper type on

which you are printing.

• If you have the same size paper loaded in more than one tray, ensure that the proper

tray is selected in the print driver.

• Store your paper and other media properly for optimum print quality. For details,

refer to Paper Storage Guidelines.

Solving Print-Quality Problems

When the print quality is poor, select the closest symptom from the following table and

refer to the corresponding solution to correct the problem. You can also print a

Demonstration Print page to more precisely determine the print-quality problem. For

details, refer to Information Pages.

If the print quality does not improve after performing the appropriate action, contact

your Xerox representative.

Note

• To maintain print quality, the toner, print, and drum cartridges for many models of

equipment are designed to stop functioning at a predetermined point.

•Grayscale images printed with the composite black setting increment the color-pages

counter, because color consumables are used. Composite black is the default setting

on most printers.

SolutionsProbable CausesSymptom

Use the paper registration pro-

cedure to adjust the image po-

sition on the page. For details,

refer to Adjusting Paper Regis-

tration.

A paper registration adjust-

ment is needed.

•Page Margins Are Inconsist-

ent.

• The image is not centered

on the page or the margins

are not consistent.

8-21Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

SolutionsProbable CausesSymptom

Verify that the toner cartridges

meet specifications. Replace

the cartridges if necessary.

The toner cartridges are not

Xerox®toner cartridges.

Faded printouts with multiple

colors faded.

Replace the paper with a re-

commended size and type,

then confirm that your control

panel and print driver settings

are correct. For details, refer to

Supported Paper.

The paper being used is out-

side the recommended specific-

ation range.

Ensure that the proper paper

is loaded in the paper tray.

Choose a heavier paper type

at the control panel and in the

print driver.

Use a lighter paper or paper

type.

The paper type is heavier or

thicker than the paper type se-

lection.

Verify that the paper types set

in the control panel and the

print driver match the paper

loaded in the tray.

The bias transfer voltage is not

properly adjusted for the paper

type.

Print the Demonstration Print

from the Information Pages

menu. For details, refer to In-

formation Pages. If the Demo

Print looks correct, the printer

is printing properly. Verify that

the application and the print

driver selections are correct for

your print job.

The settings in the application

or print driver are incorrect.

Replace the paper.The paper is damp.

For assistance, go to the Xerox®

Support website at www.xer-

ox.com/office/VLC605support.

The high-voltage supply is de-

fective.

Check the condition of the

toner cartridge, then replace it

if necessary.

Toner cartridge is empty or

damaged.

Only one color is faded.

Xerox®VersaLink®C605 Multifunction Printer8-22 User Guide

Troubleshooting

SolutionsProbable CausesSymptom

Adjust the color registration.

For details, see details, refer to

Color Registration.

The color registration is incor-

rect.

Color around the edge of

printing is incorrect.

Replace the paper with a recom-

mended size and type, then

confirm that your control panel

and print driver settings are

correct. For details, refer to

Supported Paper.

The paper is outside the recom-

mended specification range.

Stray black dots or white areas

(dropouts).

Wipe the feed rollers with a

clean damp cloth to remove

debris from the rollers.

Note

Do not touch the transfer roller

or the exposed end of the

transfer belt. Fingerprints can

cause print-quality issues.

There is debris on the rollers.

Ensure that the toner cart-

ridges meet specifications. Re-

place the cartridges if neces-

sary. For details, refer to Con-

sumables.

The toner cartridges are not

Xerox®toner cartridges.

Ensure that the toner cart-

ridges meet specifications. Re-

place the cartridges if neces-

sary. For details, refer to Con-

sumables.

The toner cartridges are not

Xerox®toner cartridges.

Vertical black or color

streaks or multiple colored

streaks or lines.

•

• Streaks in only one color.

Remove any debris or paper

scraps from the paper path

under the rear cover.

Debris in the printer is dragging

against the toner before it is

fused.

Check the toner cartridge for

damage, then replace if neces-

sary. For assistance, go to the

Xerox®Support website at

www.xerox.com/of-

fice/VLC605support.

There is a problem with the

toner cartridge for that color.

At the printer control panel,

perform a transfer belt clean-

ing procedure. For details, refer

to Performing a Transfer Belt

Cleaning Mode Procedure.

There is debris on the transfer

belt.

8-23Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

SolutionsProbable CausesSymptom

Replace the paper.The paper is damp.Partial blanks, creased paper,

or blotted printing.

Replace the paper with a re-

commended size and type. For

details, refer to Supported Pa-

per.

The paper is outside the recom-

mended specification range.

For assistance, go to the Xerox®

Support website at www.xer-

ox.com/office/VLC605support.

A printer part is worn or dam-

aged.

Verify that the toner cartridges

meet specifications and re-

place if necessary. For details,

refer to Consumables.

The toner cartridges are not

Xerox®toner cartridges.

The paper is impeded in the

paper path. •Remove any paper or debris

from the paper path.

• Ensure that the trays are

pushed in all the way.

• Ensure that the rear cover

is closed and locked.

Power on the printer and leave

it on for at least 1 hour to get

rid of the condensation. For

assistance, go to the Xerox®

Support website at www.xer-

ox.com/office/VLC605support.

Condensation inside the printer

causes partial blanks or

creased paper.

Clean the laser lenses. For de-

tails, refer to Cleaning the LED

Lenses.

The laser lenses are blocked.Vertical blanks appear.

For assistance, go to the Xerox®

Support website at www.xer-

ox.com/office/VLC605support.

A printer part is worn or dam-

aged.

Ensure that the toner cart-

ridges meet specifications and

replace if necessary.

The toner cartridges are not

Xerox®toner cartridges.

Xerox®VersaLink®C605 Multifunction Printer8-24 User Guide

Troubleshooting

SolutionsProbable CausesSymptom

Clean the lens for the affected

color. For details, refer to

Cleaning the LED Lenses.

Something is blocking the lens

for the affected color.

White lines or streaks running

through only one color.

Paper or debris is dragging the

bottom of the transfer belt.

White line or lines running

through all colors. • Remove the paper or debris

from the printer.

• Replace the Transfer Belt,

which is included in the

Maintenance Kit.

• For assistance, go to the

Xerox®Support website at

www.xerox.com/of-

fice/VLC605support.

Reset the paper tray guides.

For details, refer to Loading

Paper.

The paper guides in the trays

are not set correctly.

Slanted printing.

Choose a different paper type

at the control panel, in the ap-

plication, and in the print

driver.

The paper is too light or too

thin.

Blotchy or mottled images.

Replace the paper.The paper is damp.

Reduce the humidity in the

room or move the printer to a

new location.

The humidity is too high.

8-25Xerox®VersaLink®C605 Multifunction Printer

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Troubleshooting

SolutionsProbable CausesSymptom

One or more of the compon-

ents in the paper path is mark-

ing the paper.

Spots or lines appear at regular

intervals on the prints. 1. Print the Repeating De-

fects pages.

At the control panel, touch

Device >Support >Sup-

port Pages >Repeating

Defects.

2. To determine the cause,

measure the distance

between the print defects.

•27.8 mm (1.1 in.): Drum

Cartridge

•52.0 mm (2.1 in.): Drum

Cartridge

•94.2 mm (3.7 in.): Drum

Cartridge

• 82.4 mm (3.24 in.):

Fuser

•94.2 mm (3.7 in.): Fuser

• 18.8 mm (0.74 in.):

Transfer Belt

• 63.5 mm (2.5 in.):

Transfer Belt

• 56.5 mm (2.2 in.):

Transfer Roller

3. If the repeating defects

match one of these dis-

tances, replace that item.

Copy and Scan Problems

If the copy or scan quality is poor, refer to the following table.

SolutionsSymptoms

There is debris on the CVT glass or the second-

side scanning lens assembly. When scanning,

the paper from the document feeder passes

over the debris on the glass surfaces, resulting

in lines and streaks. Clean all glass surfaces with

a lint-free cloth. For details, refer to Cleaning

the Scanner.

Lines or streaks only present in copies made

from the document feeder.

Xerox®VersaLink®C605 Multifunction Printer8-26 User Guide

Troubleshooting

SolutionsSymptoms

There is debris on the document glass. When

scanning, the debris creates a spot on the im-

age. Clean all glass surfaces with a lint-free

cloth.

Spots present in copies made from the docu-

ment glass.

Adjust the lighten/darken setting.Image is too light or too dark.

Adjust color settings and confirm that the cor-

rect Original Type is set.

Perform the Scan Color Consistency procedure.

For details, refer to Color Registration.

Colors are inaccurate.

If the problem persists, for online support information, go to

www.xerox.com/office/VLC605support.

Fax Problems

Note

If the printer cannot send and receive faxes, make sure that you are connected to an

approved analog telephone line. The fax cannot send or receive when connected to a

digital phone line.

If you cannot send or receive faxes correctly, refer to the following tables.

Problems Sending Faxes

SolutionsCausesSymptoms

Use the document glass to

send the fax.

The document is too thick, too

thin, or too small.

The document is not scanned

using the document feeder.

Adjust the document feeder

guides to fit the width of the

document.

The document feeder guides

are not adjusted to the width

of the document.

The document is scanned at an

angle.

8-27Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

SolutionsCausesSymptoms

Position the document cor-

rectly.

The document is positioned

incorrectly.

The fax received by the recipi-

ent is blurry.

Clean the document glass.The document glass is dirty.

Adjust the resolution.The text in the document is too

light.

Verify that the telephone line

is working, then send the fax

again.

There is a problem with the

telephone connection.

Make a copy to verify that your

printer is operating correctly.

If the copy was printed cor-

rectly, have the recipient verify

the condition of the receiving

fax machine.

There is a problem with the fax

machine of the caller.

The document was loaded in-

correctly.

The fax received by the recipi-

ent is blank. •Document feeder: Place the

original document face up.

• Document glass: Place the

original document face

down.

Verify the fax number.The fax number is wrong.Fax was not transmitted.

Verify the telephone connec-

tion. If it is disconnected, con-

nect it.

The telephone line is connec-

ted incorrectly.

Contact the recipient.There is a problem with the fax

machine of the recipient.

Verify that the fax is installed

and enabled.

The fax is not installed or is not

enabled.

If the problem persists, for online support information, go to

www.xerox.com/office/VLC605support.

Xerox®VersaLink®C605 Multifunction Printer8-28 User Guide

Troubleshooting

Problems Receiving Faxes

SolutionsCausesSymptoms

Verify that the printer can

make copies. If it can, have the

caller send the fax again.

There is a problem with the

telephone connection or with

the fax machine of the caller.

The received fax is blank.

Contact the sender.The sender loaded the pages

incorrectly.

If the job contains several

graphics, the printer could have

insufficient memory. The

printer does not answer when

memory is low. Delete stored

documents and jobs, then wait

for the existing job to com-

plete. This increases available

memory.

Not enough memory.The printer answers the call,

but does not accept incoming

data.

Confirm the original size of the

documents. Documents could

be reduced based on the avail-

able paper supply in the print-

er.

The paper supply in the printer

does not match the document

size sent.

The received fax size is re-

duced.

Set the printer to automatic

reception.

The printer is set to receive

faxes manually.

Faxes cannot be received

automatically.

Load paper if the tray is empty,

then print the faxes stored in

the memory.

The memory is full.

Verify the telephone line con-

nection. If it is disconnected,

connect it.

The telephone line is incor-

rectly connected.

Make a copy to verify that your

printer is operating correctly.

If the copy prints correctly,

have the recipient verify that

the receiving fax machine is

operating correctly.

There is a problem with the fax

machine of the sender.

If the problem persists, for online support information, go to

www.xerox.com/office/VLC605support.

8-29Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

Getting Help

Your printer includes utilities and resources to help you troubleshoot printing problems.

Viewing Warning Messages on the Control Panel

When a warning condition occurs, the printer alerts you of the problem. A message

appears on the control panel and the LED status light on the control panel flashes amber

or red. Warning alerts inform you about printer conditions, such as low supplies or open

doors, that require your attention. If more than one warning condition occurs, only one

warning message appears on the control panel at a time.

Viewing Current Errors on the Control Panel

When an error condition occurs, a message appears on the control panel to inform you

of the problem. Error messages warn you about printer conditions that prevent the

printer from printing or degrade printing performance. If more than one error occurs,

only one is displayed on the control panel.

Using the Integrated Troubleshooting Tools

Your printer has a set of reports that you can print. These reports include the

Demonstration Print page and the Error History report that can assist you in

troubleshooting certain problems. The Demonstration Print page prints an image to

show print quality. You can use this page to troubleshoot print-quality issues with the

printer. The Error History report prints information on the most recent printer errors.

Printing Information Pages

1. At the printer control panel, press the Home button.

2. Touch Device > About > Information Pages.

3. To print an Information Page, touch the needed page.

4. To return to the Home screen, press the Home button.

Printing the Error History Report

1. At the printer control panel, press the Home button.

2. To print the Error History Report, touch Device > Support > Support Pages > Error

History Report.

3. To return to the Home screen, press the Home button.

Online Support Assistant

The Online Support Assistant is a knowledge base that provides instructions and

troubleshooting help to solve your printer problems. You can find solutions for

print-quality problems, paper jams, software installation issues, and more.

To access the Online Support Assistant, go to www.xerox.com/office/VLC605support.

More Information

You can obtain more information about your printer from these sources:

Xerox®VersaLink®C605 Multifunction Printer8-30 User Guide

Troubleshooting

LocationResource

Packaged with the printer.Installation Guide

www.xerox.com/office/VLC605docsOther documentation for your printer

United States: www.xerox.com/rmlna

European Union: www.xerox.com/rmleu

Recommended Media List

www.xerox.com/office/VLC605supportTechnical support information for your printer,

including online technical support, Online Sup-

port Assistant, and print driver downloads.

Print from the control panel. For details, refer

to Information Pages.

Information Pages

www.xerox.com/office/VLC605suppliesOrder supplies for your printer

www.xerox.com/office/worldcontactsLocal sales and Technical Customer Support

www.xerox.com/office/registerPrinter registration

www.direct.xerox.com/Xerox®Direct online store

8-31Xerox®VersaLink®C605 Multifunction Printer

User Guide

Troubleshooting

Xerox®VersaLink®C605 Multifunction Printer8-32 User Guide

Troubleshooting

Specifications

Printer Configurations and Options

Available Configurations

Standard Configurations with Models C605X, C605XP, C605XF, C605XT,

C605XTP

C605XTPC6505XTFC605XFC605XPC605XOption

StandardStandardStandardStandardStandardFax

StandardStandardStandardStandardStandard2-Sided Printing

OptionOptionOptionOptionOption500-Sheet

Feeder (Up to 4

Trays)

OptionStandardStandardOptionNot Applic-

able

Finisher

StandardOptionOptionStandardNot Applic-

able

4-Bin Mailbox

StandardStandardOptionOptionOption2000-Sheet

High-Capacity

Feeder with

Casters

Not ApplicableNot ApplicableOptionOptionOptionCabinet with

Casters

StandardStandardStandardStandardStandardProductivity Kit

with 250-GB

hard drive

A-1Xerox®VersaLink®C605 Multifunction Printer

User Guide

C605XTPC6505XTFC605XFC605XPC605XOption

OptionOptionOptionOptionOptionWireless Net-

work Adapter

OptionOptionOptionOptionOptionCAC Kit/Card

Reader

Standard Features

DescriptionFeatures

Standard and Enhanced modes up to 55 ppmPrint Speed

Up to 52 ppm2-Sided Print Speed

1200 x 2400 dpiPrint Resolution

Paper Capacity

• 150 sheets• Bypass Tray

• •Tray 1 550 sheets

•• 550 sheets, up to 4 traysOptional 550-Sheet Feeder

• •Optional High-Capacity Feeder 2000 sheets

•• 500 sheets. Exception, C605X: 400 sheetsOutput Tray

• •Optional Mailbox 400 sheets

•• 500 sheetsOptional Finisher

Legal (216 x 356 mm, 8.5 x 14 in.)Maximum Print Size

For 2-Sided Printing models, up to 176 g/m² from any

tray

2-Sided Printing

Copy Speed

• 50 Letter-size copies per minute for color, or 55 copies

for black and white

• 1-Sided Copy

• 2-Sided Copy • 50 Letter-size copies per minute for color, or 52.5

copies for black and white

600 x 400 dpiCopy Resolution

Legal (216 x 356 mm, 8.5 x 14 in.)Maximum Copy Size

Duplex Automatic Document FeederDocument Feeder

100 sheetsDocument Feeder Capacity

600 x 400 dpiOptical Scan Resolution

Xerox®VersaLink®C605 Multifunction PrinterA-2 User Guide

Specifications

DescriptionFeatures

Maximum Scan Size

• 215.9 x 355.6 mm (8.5 x 14 in.)• Document Glass

• •Duplex Automatic Document

Feeder 215.9 x 355.6 mm (8.5 x 14 in.)

File Formats • JPEG

• TIFF

• PDF

• PDF/A

• XPS

Supported Scanning • Scan to Desktop (WSD)

• Scan to SMB

• Scan to FTP

• Scan to Email

• Scan to USB Flash drive

7-inch LCD touch screen and keypad navigationControl Panel

Connectivity • 3 USB 2.0 (Type A) Ports

• USB 3.0 (Type B) Port

• USB Flash drive

• Ethernet 10/100/1000 Base-TX

• Optional wireless network connectivity with an IEEE

802.11 n/g/b-compliant Wireless Network Adapter

• Near Field Communication (NFC)

• AirPrint®

• MOPRIA™

• IC Card Reader support

• Foreign Device Interface (FDI)

Embedded Web ServerRemote Access

Options and Upgrades

• Wireless Network Adapter: IEEE 802.11 n/g/b-compliant, and supports 2.4-GHz and

5-GHz frequencies.

• 550-Sheet Feeder, depending on configuration, up to 3 feeders

• 2000-Sheet High-Capacity Feeder with Casters

• Finisher, available for all models; exception: C605X

• 4-Bin Mailbox, available for all models except the C605X

A-3Xerox®VersaLink®C605 Multifunction Printer

User Guide

Specifications

• Cabinet with Casters

• Productivity Kit with 250-GB hard drive

• CAC Kit/Card Reader

Physical Specifications

Weights and Dimensions

Configurations without Options, except the

C605X

Dimension

470 mm (18.5 in.)Width

503 mm (19.8 in.)Depth

844 mm (33.2 in.)Height

38.8 kg (85.5 lb.)Weight

C605X Configuration without OptionsDimension

470 mm (18.5 in.)Width

503 mm (19.8 in.)Depth

644 mm (25.4 in.)Height

36.1 kg (79.6 lb.)Weight

Standard Configuration

Xerox®VersaLink®C605 Multifunction PrinterA-4 User Guide

Specifications

Standard Configuration for C605X

Optional 550-Sheet Feeder

Optional Cabinet with Casters

A-5Xerox®VersaLink®C605 Multifunction Printer

User Guide

Specifications

Optional High-Capacity Feeder with Casters

Height Measurements for Configurations

Height Configurations for Optional Feeders with Finisher/Mailbox

1 Optional FeederNo Optional FeedersItem

Configuration View

966.9 mm (38.1 in.)843.9 mm (33.2 in.)Height

871.4 mm (34.3 in.)748.4 mm (29.4 in.)Document Glass Height

Height Configurations for Optional Feeders with Casters and

Finisher/Mailbox

4 Optional

Feeders

3 Optional

Feeders

2 Optional

Feeders

1 Optional

Feeder

No Optional

Feeders

Item

Configuration

View

1425.9 mm

(56.1 in.)

1302.9 mm

(51.3 in.)

1179.9 mm

(46.5 in.)

1056.9 mm

(41.6 in.)

933.9 mm

(36.8 in.)

Height

1330.4 mm

(52.4 in.)

1207.4 mm

(47.5 in.)

1084.4 mm

(42.7 in.)

961.4 mm

(37.9 in.)

838.4 mm

(33.0 in.)

Document

Glass Height

Xerox®VersaLink®C605 Multifunction PrinterA-6 User Guide

Specifications

Height Configurations for Optional Feeders with Cabinet, Casters, and

Finisher or Mailbox

2 Optional Feeders1 Optional FeederNo Optional FeedersItem

Configuration View

1425.9 (56.1 in.)1302.9 (51.3 in.)1179.9 mm (46.5 in.)Height

1330.4 mm (52.4 in.)1207.4 mm (47.5 in.)1084.4 mm (42.7 in.)Document Glass

Height

Height Configurations for the Optional High-Capacity Feeder (HCF)

with Casters and Finisher/Mailbox

1 Optional FeederNo Optional FeedersItem

Configuration View

1425.9 mm (56.1 in.)1302.9 mm (51.3 in.)Height

1330.4 mm (52.4 in.)1207.4 mm (47.5 in.)Document Glass Height

Height Measurements for C605X Configurations

Height Configurations for C605X with Optional Feeders

3 Optional Feed-

ers

2 Optional Feed-

ers

1 Optional Feed-

No Optional

Feeders

Item

Configuration

View

1012.9 mm

(39.9 in.)

889.9 mm

(35.0 in.)

766.9 mm

(30.2 in.)

643.9 mm

(25.4 in.)

Height

917.4 mm

(36.1 in.)

794.4 mm

(31.3 in.)

671.4 mm

(26.4 in.)

548.4 mm

(21.6 in.)

Document

Glass Height

A-7Xerox®VersaLink®C605 Multifunction Printer

User Guide

Specifications

Height Configurations for C605X with Optional Feeders and Casters

4 Optional

Feeders

3 Optional

Feeders

2 Optional

Feeders

1 Optional

Feeder

No Optional

Feeders

Item

Configuration

View

1225.9 mm

(48.3 in.)

1102.9 mm

(43.4 in.)

979.9 mm

(38.6 in.)

856.9 mm

(33.7 in.)

733.9 mm

(28.9 in.)

Height

1130.4 mm

(44.5 in.)

1007.4 mm

(39.7 in.)

884.4 mm

(34.8 in.)

761.4 mm

(30.0 in.)

638.4 mm

(25.1 in.)

Document

Glass Height

Height Configurations for C605X with Optional Feeders and Cabinet

with Casters

2 Optional Feeders1 Optional FeederNo Optional FeedersItem

Configuration View

1225.9 mm (48.3 in.)1102.9 mm (43.4 in.)979.9 mm (38.6 in.)Height

1130.4 mm (44.5 in.)1007.4 mm (39.7 in.)884.4 mm (34.8 in.)Document Glass

Height

Height Configurations for C605X with Optional High-Capacity Feeder

(HCF) and Casters

1 Optional FeederNo Optional FeedersItem

Configuration View

1225.9 mm (48.3 in.)1102.9 mm (43.4 in.)Height

1130.4 mm (44.5 in.)1007.4 mm (39.7 in.)Document Glass Height

Xerox®VersaLink®C605 Multifunction PrinterA-8 User Guide

Specifications

Total Space Requirements

Configurations without OptionsDimension

87.0 cm (34.3 in.)Width

132.2 cm (52.0 in.)Depth

107.8 cm (42.4 in.)Height

Total Space Requirements for C605X

Configurations without OptionsDimension

87.0 cm (34.3 in.)Width

132.2 cm (52.0 in.)Depth

87.8 cm (34.6in.)Height

Clearance Requirements

Clearance Requirements for Standard Configuration

A-9Xerox®VersaLink®C605 Multifunction Printer

User Guide

Specifications

Clearance Requirements for C605X

Environmental Specifications

Temperature

• Operating Temperature Range: 10–32°C (50–90°F)

• Optimal Temperature Range: 15–28°C (59–82°F)

Relative Humidity

• Operating Humidity Range: 10–85%

• Optimal Humidity Range: 20–70% relative humidity at 28°C (82°F)

Note

Under extreme environmental conditions, such as 10°C and 85% relative humidity,

printing defects can occur due to condensation inside the printer.

Elevation

For optimum performance, use the printer at elevations below 3100 m (10,170 ft.).

Electrical Specifications

Power Supply Voltage and Frequency

Current RequiredFrequencyPower Supply Voltage

12 A60 Hz +/-3 Hz120 VAC +/-10%

(108–132 VAC)

8 A50 Hz +/-3 Hz220–240 VAC +/-10%

(198–264 VAC)

Xerox®VersaLink®C605 Multifunction PrinterA-10 User Guide

Specifications

Power Consumption

• Power Saver Mode (Sleep): 0.9 W

• Ready: 92 W

• Continuous printing: 820 W

Recycling Supplies

If you want to return used supplies for recycling, follow the instructions included with

the new supplies. If the instructions or shipping label are not available, go to

www.xerox.com/gwa for more information.

Performance Specifications

SpecificationsFeature

Power on: As fast as 65 seconds.

Recovery from sleep mode: As fast as 11

seconds.

Note

Warm-up time assumes an ambient temperat-

ure of 20ºC (68°F) at 60% relative humidity.

Printer warm-up time

Print Speed

Print speeds for continuous printing are up to 55 ppm. Print speeds are the same for

color or black and white printing.

Several factors affect print speed:

• Print mode: The fastest print modes are Standard and Enhanced.

• Paper size: Letter (8.5 x 11 in.) size prints slightly faster than A4 (210 x 297 mm) size.

Larger sizes reduce print speeds.

• Paper type and weights: For faster printing, use paper weights of 105 g/m² or less.

The maximum print speed for 1-sided printing is 55 ppm on Letter-size paper, and 52 ppm

on A4-size paper.

The maximum print speed for 2-sided printing is 52 ppm on Letter-size paper and 50 ppm

on A4-size paper.

The maximum print speed for heavy paper weights is 32 ppm.

A-11Xerox®VersaLink®C605 Multifunction Printer

User Guide

Specifications

Xerox®VersaLink®C605 Multifunction PrinterA-12 User Guide

Specifications

Regulatory Information

Basic Regulations

Xerox has tested this printer to electromagnetic emission and immunity standards. These

standards are designed to mitigate interference caused or received by this printer in a

typical office environment.

United States FCC Regulations

This equipment has been tested and found to comply with the limits for a Class A digital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide

reasonable protection against harmful interference when the equipment is operated in

a commercial environment. This equipment generates, uses, and can radiate radio

frequency energy. If it is not installed and used in accordance with these instructions,

it may cause harmful interference to radio communications. Operation of this equipment

in a residential area is likely to cause harmful interference in which case the user will be

required to correct the interference at his/her own expense.

If this equipment does cause harmful interference to radio or television reception, which

can be determined by turning the equipment off and on, the user is encouraged to try

to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Changes or modifications to this equipment not approved by Xerox can void the authority

of the user to operate this equipment.

Note

To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.

B-1Xerox®VersaLink®C605 Multifunction Printer

User Guide

Canada

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

European Union

The CE mark applied to this product symbolizes a declaration of conformity by Xerox

with the following applicable Directives of the European Union as of the dates indic-

ated:

• February 26, 2014: Low Voltage Directive 2014/35/EU

• February 26, 2014: Electromagnetic Compatibility Directive 2014/30/EU

• March 9, 1999: Radio & Telecommunications Terminal Equipment Directive

1999/5/EC

This printer, if used properly in accordance with the instructions, is not dangerous for

the consumer or for the environment.

To ensure compliance with European Union regulations, use shielded interface cables.

A signed copy of the Declaration of Conformity for this printer can be obtained from

Xerox.

Eurasian Economic Community Certification

Russia, Belarus, and Kazakhstan are working to establish a common customs

union, the Eurasian Economic Community, or EurAsEC. The Eurasian Economic

Community members anticipate sharing a common regulatory scheme and

common EurAsEC certification mark, the EAC Mark.

European Union Lot 4 Imaging Equipment Agreement

Environmental Information

Environmental Information Providing Environmental Solutions and

Reducing Cost

The following information has been developed to assist users and has been issued in

relation to the European Union (EU) Energy Related Products Directive, specifically the

Lot 4 study on Imaging Equipment. This requires manufacturers to improve environmental

performance of in scope products and supports the EU action plan on energy efficiency.

In scope products are Household and Office equipment that meet the following criteria.

• Standard monochrome format products with a maximum speed less than 66 A4

images per minute

• Standard color format products with a maximum speed less than 51 A4 images per

minute

Xerox®VersaLink®C605 Multifunction PrinterB-2 User Guide

Regulatory Information

Environmental Benefits of Duplex Printing

Most Xerox products have duplex printing, also known as 2-sided printing, capability.

This enables you to print on both sides of the paper automatically, and therefore helps

to reduce the use of valuable resources by reducing your paper consumption. The Lot 4

Imaging Equipment agreement requires that on models greater than or equal to 40

ppm color or greater than or equal to 45 ppm monochrome the duplex function has

been auto enabled, during the setup and driver installation. Some Xerox models below

these speed bands may also be enabled with 2-sided printing settings defaulted on at

the time of install. Continuing to use the duplex function will reduce the environmental

impact of your work. However, should you require simplex/1-sided printing, you may

change the print settings in the print driver.

Paper Types

This product can be used to print on both recycled and virgin paper, approved to an

environmental stewardship scheme, which complies with EN12281 or a similar quality

standard. Lighter weight paper (60 g/m²), which contains less raw material and thus

save resources per print, may be used in certain applications. We encourage you to check

if this is suitable for your printing needs.

ENERGY STAR

The ENERGY STARprogram is a voluntary scheme to promote the development and

purchase of energy efficient models, which help to reduce environmental impact.

Details on the ENERGY STAR program and models qualified to ENERGY STAR can be

found at the following website: www.energystar.gov

The ENERGY STAR and ENERGY STAR mark are registered United States trademarks.

The ENERGY STARImaging Equipment Program is a team effort between United

States, European Union, and Japanese governments and the office equipment industry

to promote energy-efficient copiers, printers, fax, multifunction printers, personal

computers, and monitors. Reducing product energy consumption helps combat smog,

acid rain, and long-term changes to the climate by decreasing the emissions that

result from generating electricity.

For additional information on energy or other related topics, go to

www.xerox.com/about-xerox/environment/enus.html or

www.xerox.co.uk/about-xerox/environment/engb.html.

Power Consumption and Activation Time

The amount of electricity that a product consumes depends on the way the device is

used. This product is designed and configured to enable you to reduce your electricity

usage.

After the last print, the device switches to Ready mode. In this mode, the device can

print again immediately. If the product is not used for a period of time, the device

switches to a Power Saver mode. In these modes, to enable reduced product power

consumption, only essential functions remain active. The product takes slightly longer

to produce the first print after it exits Power Saver mode than it takes in Ready mode.

This delay is the result of the system waking up from Power Saver mode and is typical

of most imaging products on the market.

B-3Xerox®VersaLink®C605 Multifunction Printer

User Guide

Regulatory Information

You can set a longer activation time or completely deactivate the Power Saver mode.

This device can take longer to switch to a lower energy level.

Note

Changing the default Power Saver activation times can result in an overall higher energy

consumption of the product.

To learn more about Xerox participation in sustainability initiatives, go to:

www.xerox.com/about-xerox/environment/enus.html.

Default Power Saver Settings

This device is ENERGY STAR ®-qualified under the ENERGY STAR Program Requirements

for Imaging Equipment. The transition time from Ready mode to Low-Power mode can

be set up to 60 minutes. The default value is 5 minutes. The transition time from

Low-Power mode to Sleep mode can be set up to 60 minutes. The default value is set

at 1 minute. The total transition time from Ready mode to Sleep mode can take up to

60 minutes.

To change the Power Saver settings, contact your System Administrator, or refer to the

System Administrator Guide at www.xerox.com/office/VLC605docs.

Environmental Choice Certified to Office Machines CCD-035

This product is certified to Environmental Choice standard for office machines,

meeting all requirements for reduced environmental impact. As part of

achieving certification, Xerox Corporation has proven this product meets the

Environmental Choice criteria for energy efficiency. Certified copier, printer,

multifunctional device, and fax products must also meet criteria such as reduced

chemical emissions and demonstrate compatibility with recycled supplies. En-

vironmental Choice was established in 1988 to help consumers find products

and services with reduced environmental impacts. Environmental Choice is a

voluntary, multi-attribute, and lifecycle-based environmental certification. This

certification indicates that a product has undergone rigorous scientific testing,

exhaustive auditing, or both, to prove its compliance with stringent, third-party,

environmental performance standards.

Germany

Germany - Blue Angel

RAL, the German Institute for Quality Assurance and Labeling, has awarded this

device the Blue Angel Environmental Label. This label distinguishes it as a device

that satisfies Blue Angel criteria for environmental acceptability in terms of

device design, manufacture, and operation. For more information, go to:

www.blauer-engel.de.

Blendschutz

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am

Bildschirmarbeitsplatz vorgesehen. Um störende Reflexionen am Bildschirmarbeitsplatz

zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden.

Xerox®VersaLink®C605 Multifunction PrinterB-4 User Guide

Regulatory Information

Lärmemission

Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt

70 dB(A) oder weniger gemäß EN ISO 7779.

Importeur

Xerox GmbH

Hellersbergstraße 2-4

41460 Neuss

Deutschland

Turkey RoHS Regulation

In compliance with Article 7 (d), we hereby certify “it is in compliance with the

EEEregulation.”

“EEE yönetmeliğine uygundur.”

Regulatory Information for 2.4-GHz and 5-GHz Wireless Network

Adapter

This product contains a 2.4-GHz and 5-GHz Wireless LAN radio transmitter module that

complies with the requirements specified in FCC Part 15, Industry Canada RSS-210 and

European Council Directive 99/5/EC.

Operation of this device is subject to the following two conditions: (1) this device may

not cause harmful interference, and (2) this device must accept any interference received,

including interference that may cause undesired operation.

Changes or modifications to this device not specifically approved by the Xerox

Corporation may void the user's authority to operate this equipment.

Copy Regulations

United States

Congress, by statute, has forbidden the reproduction of the following subjects under

certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty

of making such reproductions.

1. Obligations or Securities of the United States Government, such as:

• Certificates of Indebtedness.

• National Bank Currency.

• Coupons from Bonds.

• Federal Reserve Bank Notes.

B-5Xerox®VersaLink®C605 Multifunction Printer

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Regulatory Information

• Silver Certificates.

• Gold Certificates.

• United States Bonds.

• Treasury Notes.

• Federal Reserve Notes.

• Fractional Notes.

• Certificates of Deposit.

• Paper Money.

• Bonds and Obligations of certain agencies of the government, such as FHA and

so on.

• Bonds. United States Savings Bonds may be photographed only for publicity

purposes in connection with the campaign for the sale of such bonds.

• Internal Revenue Stamps. If it is necessary to reproduce a legal document on

which there is a canceled revenue stamp, this may be done provided the

reproduction of the document is performed for lawful purposes.

•Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps

may be photographed, provided the reproduction is in black and white and is

less than 75% or more than 150% of the linear dimensions of the original.

• Postal Money Orders.

• Bills, Checks, or Drafts of money drawn by or upon authorized officers of the

United States.

• Stamps and other representatives of value, of whatever denomination, which

have been or may be issued under any Act of Congress.

• Adjusted Compensation Certificates for Veterans of the World Wars.

2. Obligations or Securities of any Foreign Government, Bank, or Corporation.

3. Copyrighted materials, unless permission of the copyright owner has been obtained

or the reproduction falls within the “fair use” or library reproduction rights provisions

of the copyright law. Further information of these provisions may be obtained from

the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular

R21.

4. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may

be photographed.

5. Passports. Foreign Passports may be photographed.

6. Immigration papers.

7. Draft Registration Cards.

8. Selective Service Induction papers that bear any of the following Registrant’s

information:

• Earnings or Income.

• Court Record.

• Physical or mental condition.

• Dependency Status.

• Previous military service.

• Exception: United States military discharge certificates may be photographed.

Xerox®VersaLink®C605 Multifunction PrinterB-6 User Guide

Regulatory Information

9. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by

members of the various Federal Departments, such as FBI, Treasure, and so on

(unless photograph is ordered by the head of such department or bureau).

Reproducing the following is also prohibited in certain states:

• Automobile Licenses.

• Drivers’ Licenses.

• Automobile Certificates of Title.

The preceding list is not all inclusive, and no liability is assumed for its completeness or

accuracy. In case of doubt, consult your attorney.

For more information about these provisions contact the Copyright Office, Library of

Congress, Washington, D.C. 20559. Ask for Circular R21.

Canada

Parliament, by stature, has forbidden the reproduction of the following subjects under

certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty

of making such reproductions.

• Current bank notes or current paper money

• Obligations or securities of a government or bank

• Exchequer bill paper or revenue paper

• The public seal of Canada or of a province, or the seal of a public body or authority

in Canada, or of a court of law

• Proclamations, orders, regulations, or appointments, or notices thereof (with intent

to falsely cause same to purport to have been printed by the Queens Printer for

Canada, or the equivalent printer for a province)

• Marks, brands, seals, wrappers, or designs used by or on behalf of the Government

of Canada or of a province, the government of a state other than Canada or a

department, board, Commission, or agency established by the Government of Canada

or of a province or of a government of a state other than Canada

• Impressed or adhesive stamps used for the purpose of revenue by the Government

of Canada or of a province or by the government of a state other than Canada

• Documents, registers, or records kept by public officials charged with the duty of

making or issuing certified copies thereof, where the copy falsely purports to be a

certified copy thereof

• Copyrighted material or trademarks of any manner or kind without the consent of

the copyright or trademark owner

This list is provided for your convenience and assistance, but it is not all-inclusive, and

no liability is assumed for its completeness or accuracy. In case of doubt, consult your

solicitor.

B-7Xerox®VersaLink®C605 Multifunction Printer

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Regulatory Information

Other Countries

Copying certain documents may be illegal in your country. Penalties of fine or

imprisonment may be imposed on those found guilty of making such reproductions.

• Currency notes

• Bank notes and checks

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy.

In case of doubt, contact your legal counsel.

Fax Regulations

United States

Fax Send Header Requirements

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to

use a computer or other electronic device, including a fax machine, to send any message

unless such message clearly contains in a margin at the top or bottom of each transmitted

page or on the first page of the transmission, the date and time it is sent and an

identification of the business or other entity, or other individual sending the message

and the telephone number of the sending machine or such business, other entity, or

individual. The telephone number provided may not be a 900 number or any other

number for which charges exceed local or long-distance transmission charges.

Data Coupler Information

This equipment complies with Part 68 of the FCC rules and the requirements adopted

by the Administrative Council for Terminal Attachments (ACTA). On the cover of this

equipment is a label that contains, among other information, a product identifier in the

format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone

Company.

A plug and jack used to connect this equipment to the premises wiring and telephone

network must comply with the applicable FCC Part 68 rules and requirements adopted

by the ACTA. A compliant telephone cord and modular plug is provided with this product.

It connects to a compatible modular jack that is also compliant. Refer to the installation

instructions for details.

You can safely connect the printer to the following standard modular jack: USOC RJ-11C

using the compliant telephone line cord (with modular plugs) provided with the

installation kit. Refer to the installation instructions for details.

Xerox®VersaLink®C605 Multifunction PrinterB-8 User Guide

Regulatory Information

The Ringer Equivalence Number (REN) is used to determine the number of devices that

can be connected to a telephone line. Excessive RENs on a telephone line could result

in the devices not ringing in response to an incoming call. In most but not all areas, the

sum of RENs should not exceed five (5.0). To be certain of the number of devices that

can be connected to a line, as determined by the RENs, contact the local Telephone

Company. For products approved after July 23, 2001, the REN is part of the product

identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the

REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products, the

REN is separately shown on the label.

To order the correct service from the local Telephone Company, you could also have to

quote the codes in the following list:

• Facility Interface Code (FIC) = 02LS2

• Service Order Code (SOC) = 9.0Y

Caution

Ask your local Telephone Company for the modular jack type installed on your line.

Connecting this machine to an unauthorized jack can damage telephone company

equipment. You, not Xerox, assume all responsibility and/or liability for any damage

caused by the connection of this machine to an unauthorized jack.

If this Xerox®equipment causes harm to the telephone network, the Telephone Company

could temporarily discontinue service to the telephone line to which it is connected. If

advance notice is not practical, the Telephone Company notifies you of the disconnection

as soon as possible. If the Telephone Company interrupts your service, they can advise

you of your right to file a complaint with the FCC if you believe that it is necessary.

The Telephone Company could change its facilities, equipment, operations, or procedures

which could affect the operation of the equipment. If the Telephone Company changes

something that affects the operation of the equipment, they should notify you in order

for you to make necessary modifications to maintain uninterrupted service.

If you experience trouble with this Xerox®equipment, please contact the appropriate

service center for repair or warranty information. Contact information is contained in

the Machine Status menu on the printer and in the back of the Troubleshooting section

of the User Guide. If the equipment is causing harm to the telephone network, the

Telephone Company may request you to disconnect the equipment until the problem

is resolved.

Only a Xerox Service Representative or an authorized Xerox Service provider are

authorized to make repairs to the printer. This applies at any time during or after the

service warranty period. If unauthorized repair is performed, the remainder of the

warranty period is null and void.

This equipment must not be used on party lines. Connection to party line service is

subject to state tariffs. Contact the state public utility commission, public service

commission, or corporation commission for information.

Your office could have specially wired alarm equipment connected to the telephone line.

Make sure that the installation of this Xerox®equipment does not disable your alarm

equipment.

B-9Xerox®VersaLink®C605 Multifunction Printer

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Regulatory Information

If you have questions about what could disable alarm equipment, consult your Telephone

Company or a qualified installer.

Canada

This product meets the applicable Innovation, Science and Economic Development

Canada technical specifications.

A representative designated by the supplier should coordinate repairs to certified

equipment. Repairs or alterations made by the user to this device, or device malfunctions,

could cause the telecommunications company to request you to disconnect the

equipment.

For user protection, make sure that the printer is properly grounded. The electrical ground

connections of the power utility, telephone lines, and internal metallic water pipe systems,

if present, must be connected together. This precaution could be vital in rural areas.

Warning

Do not attempt to make such connections yourself. Contact the appropriate electric

inspection authority, or electrician, to make the ground connection.

The Ringer Equivalence Number (REN) indicates the maximum number of devices allowed

to be connected to a telephone interface. The termination of an interface may consist

of any combination of devices subject only to the requirement that the sum of the RENs

of all the devices not exceed five. For the Canadian REN value, please refer to the label

on the equipment.

Canada CS-03 Issue 9

This product has been tested to and is compliant with CS–03 issue 9.

European Union

Radio Equipment and Telecommunications Terminal Equipment

Directive

This Xerox device has been self-certified by Xerox for pan-European single terminal

connection to the analog public switched telephone network (PSTN) in accordance with

Directive 1999/5/EC.

This device has been designed to work with the national public switched telephone

networks and compatible PBX devices of the following countries:

Pan-European Analog PSTN and Compatible PBX Certifications

NetherlandsGreeceAustria

NorwayHungaryBelgium

PolandIcelandBulgaria

PortugalIrelandCyprus

Xerox®VersaLink®C605 Multifunction PrinterB-10 User Guide

Regulatory Information

Pan-European Analog PSTN and Compatible PBX Certifications

RomaniaItalyCzech Republic

SlovakiaLatviaDenmark

SloveniaLiechtensteinEstonia

SpainLithuaniaFinland

SwedenLuxembourgFrance

United KingdomMaltaGermany

This product has been tested to and is compliant with TBR21 OR ES 103 021-1/2/3 or

ES 203 021-1/2/3 technical specifications for terminal equipment for use on

analog-switched telephone networks in the European Economic Area.

If you have problems with your product, contact your local Xerox representative. This

product can be configured to be compatible with other country networks. Before

reconnecting the device to a network in another country, contact your Xerox

representative for assistance.

Notes:

• Although this product can use either loop disconnect (pulse) or DTMF tone signaling,

Xerox recommends that you use DTMF signaling. DTMF signaling provides reliable

and faster call setup.

• Modification of this product, or connection to external control software or control

apparatus not authorized by Xerox, invalidates its certification.

New Zealand

1. The grant of a Telepermit for any item of terminal equipment indicates only that

Telecom has accepted that the item complies with minimum conditions for

connection to its network. It indicates no endorsement of the product by Telecom,

it does not provide any sort of warranty, and it does not imply that any Telepermitted

product is compatible with all Telecom network services. Above all, it provides no

assurance that any item will work correctly in all respects with another item of

Telepermitted equipment of a different make or model.

The equipment may not be capable of correct operation at the higher data speeds

designated. 33.6kbps and 56kbps connections are likely to be restricted to lower bit

rates when connected to some PSTN implementations. Telecom will accept no

responsibility for difficulties that arise in such circumstances.

2. Immediately disconnect this equipment should it become physically damaged, then

arrange for its disposal or repair.

3. This modem shall not be used in any manner which could constitute a nuisance to

other Telecom customers.

B-11Xerox®VersaLink®C605 Multifunction Printer

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Regulatory Information

4. This device is equipped with pulse dialing, while the Telecom standard is DTMF tone

dialing. There is no guarantee that Telecom lines will always continue to support

pulse dialing.

5. Use of pulse dialing, when this equipment is connected to the same line as other

equipment, may give rise to 'bell tinkle' or noise and cause a false answer condition.

If you encounter such problems, do not contact the Telecom Faults Service.

6. DTMF tones dialing is the preferred method because it is faster than pulse (decadic)

dialing and is readily available on almost all New Zealand telephone exchanges.

Warning

No '111' or other calls can be made from this device during a mains power failure.

7. This equipment may not provide for the effective hand-over of a call to another

device connected to the same line.

8. Some parameters required for compliance with Telecom Telepermit requirements

are dependent on the equipment (computer) associated with this device. The

associated equipment shall be set to operate within the following limits for

compliance with Telecom Specifications:

For repeat calls to the same number:

• There shall be no more than 10 call attempts to the same number within any 30

minute period for any single manual call initiation, and

•The equipment shall go on-hook for a period of not less than 30 seconds between

the end of one attempt and the beginning of the next attempt.

For automatic calls to different numbers:

The equipment shall be set to ensure that automatic calls to different numbers are

spaced such that there is no less than five seconds between the end of one call

attempt and the beginning of another.

9. For correct operation, total of the RNs of all devices connected to a single line at

any time should not exceed five.

South Africa

This modem must be used in conjunction with an approved surge protection device.

Material Safety Data Sheets

For Material Safety Data information regarding your printer, go to:

• North America: www.xerox.com/msds

• European Union: www.xerox.com/environment_europe

For the Customer Support Center phone numbers, go to

www.xerox.com/office/worldcontacts.

Xerox®VersaLink®C605 Multifunction PrinterB-12 User Guide

Regulatory Information

Recycling and Disposal

All Countries

If you are managing the disposal of your Xerox product, please note that the printer

may contain lead, mercury, perchlorate, and other materials whose disposal may be

regulated due to environmental considerations. The presence of these materials is fully

consistent with global regulations applicable at the time that the product was placed

on the market. For recycling and disposal information, contact your local authorities.

Perchlorate Material: This product may contain one or more Perchlorate-containing

devices, such as batteries. Special handling may apply. For more information, go to

www.dtsc.ca.gov/hazardouswaste/perchlorate.

North America

Xerox operates an equipment take-back and reuse/recycle program. Contact your Xerox

representative (1-800-ASK-XEROX) to determine if this Xerox product is part of the

program. For more information about Xerox environmental programs, visit

www.xerox.com/environment , or for recycling and disposal information, contact your

local authorities.

European Union

Some equipment may be used in both a domestic/household and a professional/business

application.

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not

dispose of the equipment in the normal household waste stream.

C-1Xerox®VersaLink®C605 Multifunction Printer

User Guide

In accordance with European legislation, end of life electrical and electronic equipment

subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic

equipment to designated collection facilities free of charge. Please contact your local

disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be

required to take back your old equipment free of charge. Please ask your retailer for

information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose

of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment

subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local reseller or Xerox representative for end of life

take-back information.

Collection and Disposal of Equipment and Batteries

These symbols on the products and/or accompanying documents mean that used

electrical and electronic products and batteries should not be mixed with general

household waste.

For proper treatment, recovery, and recycling of old products and used batteries,

please take them to applicable collection points, in accordance with your national

legislation and the Directive 2002/96/EC and 2006/66/EC.

By disposing of these products and batteries correctly, you will help to save valuable

resources and prevent any potential negative effects on human health and the envir-

onment which could otherwise arise from inappropriate waste handling.

For more information about collection and recycling of old products and batteries,

please contact your local municipality, your waste disposal service or the point of

sale where you purchased the items.

Penalties may be applicable for incorrect disposal of this waste, in accordance with

national legislation.

Business Users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or

supplier for further information.

Disposal Outside of the European Union

These symbols are only valid in the European Union. If you wish to discard these items,

please contact your local authorities or dealer and ask for the correct method of disposal.

Xerox®VersaLink®C605 Multifunction PrinterC-2 User Guide

Recycling and Disposal

Battery Symbol Note

This wheeled bin symbol may be used in combination with a chemical symbol. This

establishes compliance with the requirements set out by the Directive.

Battery Removal

Batteries should only be replaced by a manufacturer-approved service facility.

Other Countries

Please contact your local waste management authority to request disposal guidance.

C-3Xerox®VersaLink®C605 Multifunction Printer

User Guide

Recycling and Disposal

Xerox®VersaLink®C605 Multifunction PrinterC-4 User Guide

Recycling and Disposal

Apps Features

Card

Copy

Scan

FaxEmailCopyDescriptionFeature

XXXXUse Preset to select values that were

stored previously. Select the required

Preset from the menu.

Preset

XXXXUse Output Color to control the color

rendering of the output image or

print.

Output Color

XFor a color original document, you

can adjust the balance of the printing

colors among cyan, magenta, yellow,

and black before printing your copy.

Color Balance

XFor a color original document, you

can adjust the color of the copy using

preset color effects. For example, you

can adjust colors to be brighter or

cooler.

Color Effects

XXXSaturation allows you to adjust the

color strength and the amount of

gray in the color.

Saturation

XXXXYou can use the 2-Sided options to

set the device to scan one or both

sides of an original document. For

Copy jobs, you can specify 1-Sided or

2-Sided output.

2-Sided and 2-Sided

Scanning

D-1Xerox®VersaLink®C605 Multifunction Printer

User Guide

Card

Copy

Scan

FaxEmailCopyDescriptionFeature

XXUse Paper Supply to specify the size,

type and color of the paper required,

or the Paper Tray to use. If Auto is

selected, the printer chooses the pa-

per tray based on the original docu-

ment size and the selected settings.

Paper Supply

XYou can collate multiple-page copy

jobs automatically. For example,

when making three 1-Sided copies of

a six-page document, the copies are

printed in this order:

1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6; 1, 2, 3,

4, 5, 6.

Collated

XXYou can reduce the image to as little

as 25% of its original size or enlarge

it as much as 400%.

Reduce/Enlarge

XXXXXThe printer optimizes the image

quality of the copies based on the

type of images in the original docu-

ment and how the original was cre-

ated.

Original Type

XXXXXUse the Lighten/Darken slider to

make the output image or print

lighter or darker.

Lighten/Darken

XXXXUse this option to sharpen the output

image or print. For best results,

sharpen text images and soften pho-

tos.

Sharpness

XXUse the Image Enhancement options

to select Background Suppression

when you scan original documents

on a colored sheet, or to adjust the

image contrast.

ImageEnhancement

XXXYou can use the Original Orientation

option to specify the layout of the

original images that you scan. The

printer uses the information to de-

termine if images require rotation to

produce the desired output.

Original Orientation

Xerox®VersaLink®C605 Multifunction PrinterD-2 User Guide

Apps Features

Card

Copy

Scan

FaxEmailCopyDescriptionFeature

XImage Shift allows you to modify the

location of the image on the page.

You can shift the printed image along

the X and Y axes of each sheet of

paper.

Image Shift

XXUse the Auto Background Suppres-

sion setting to reduce the sensitivity

of the printer to variations in light

background colors.

Auto Background

Suppression

XXXYou can erase content from the edges

of your images using the Edge Erase

feature. You can specify the amount

to erase on the right, left, top, and

bottom edges.

Edge Erase

XXXXTo ensure that you are scanning the

correct area of the documents, spe-

cify the original document size.

Original Size

XYou can use the Book Copying fea-

ture to copy books, magazines, or