Preface
Contents
Overview
Machine Features
Color and Image Quality Functions
- Basic Color Modes
- Adjusting Image Quality and Color
Guides Provided with the Machine
About the Operation Guide (this Guide)
- Structure of the guide
- Conventions Used in This Guide
Menu Map
1 Legal and Safety Information
- Notice
2 Installing and Setting up the Machine
3 Preparation before Use
4 Printing from PC
5 Operation on the Machine
6 Using Various Functions
- Functions Available on the Machine
- Functions
7 Status/Job Cancel
8 Setup and Registration (System Menu)
- System Menu
9 User Authentication and Accounting (User Login, Job Accounting)
10 Troubleshooting
11 Appendix

KYOCERA 4012i User Manual

Displayed below is the user manual for 4012i by KYOCERA which is a product in the Multifunctionals category. This manual has pages.

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OPERATION GUIDE

TASKalfa 3212i

TASKalfa 4012i

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take

simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our genuine toner containers, which have passed rigorous quality

control testing, to maintain quality.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies, as shown below.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number

before contacting your Service Representative.

Contents

Preface ..................................................................................................................................... i

Contents.................................................................................................................................. ii

Overview ................................................................................................................................ xi

Machine Features ................................................................................................................. xii

Color and Image Quality Functions.................................................................................. xvii

Basic Color Modes ..................................................................................................... xvii

Adjusting Image Quality and Color............................................................................. xviii

Guides Provided with the Machine.................................................................................... xix

About the Operation Guide (this Guide) ........................................................................... xxi

Structure of the guide.................................................................................................. xxi

Conventions Used in This Guide................................................................................ xxii

Menu Map............................................................................................................................ xxv

1 Legal and Safety Information ................................................................... 1-1

Notice ................................................................................................................................. 1-2

Safety Conventions in This Guide ............................................................................. 1-2

Environment .............................................................................................................. 1-3

Precautions for Use ................................................................................................... 1-4

Laser Safety (Europe) ............................................................................................... 1-5

SAFETY OF LASER BEAM (USA) ........................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ...................................... 1-7

Compliance and Conformity ...................................................................................... 1-7

Radio Tag Technology .............................................................................................. 1-8

Other precautions (for users in California, the United States) ................................... 1-8

Warranty (the United States and Canada) ................................................................ 1-9

Legal Restriction on Copying/Scanning .................................................................. 1-10

EN ISO 7779 ........................................................................................................... 1-10

EK1-ITB 2000 .......................................................................................................... 1-10

Wireless Connection (Mexico only) ......................................................................... 1-10

Security Precautions when Using Wireless LAN (If equipped) ............................... 1-10

Limited Use of This Product (If equipped) ............................................................... 1-11

Legal Information .................................................................................................... 1-12

Energy Saving Control Function ............................................................................. 1-18

Automatic 2-Sided Print Function ............................................................................ 1-18

Resource Saving - Paper ........................................................................................ 1-18

Environmental benefits of "Power Management" .................................................... 1-18

Energy Star (ENERGY STAR®) Program ............................................................... 1-18

2 Installing and Setting up the Machine ..................................................... 2-1

Part Names (Machine Exterior) ........................................................................................ 2-2

Part Names (Connectors/Interior) .................................................................................... 2-4

Part Names (With Optional Equipments Attached) ........................................................ 2-5

Connecting the Machine and Other Devices .................................................................. 2-6

Connecting Cables ............................................................................................................ 2-7

Connecting LAN Cable .............................................................................................. 2-7

Connecting USB Cable ............................................................................................. 2-8

Connecting the Power Cable .................................................................................... 2-8

Power On/Off ..................................................................................................................... 2-9

Power On .................................................................................................................. 2-9

Power Off .................................................................................................................. 2-9

Using the Operation Panel ............................................................................................. 2-10

Operation Panel Keys ............................................................................................. 2-10

Adjusting the Operation Panel Angle ...................................................................... 2-11

Assigning Functions to Function Keys .................................................................... 2-12

Touch Panel ..................................................................................................................... 2-14

Home Screen .......................................................................................................... 2-14

iii

Display for Device Information ................................................................................ 2-18

Display Setting Screen ............................................................................................ 2-18

Functions Key ......................................................................................................... 2-19

Using the Screen ..................................................................................................... 2-19

Display of Keys That Cannot Be Set ....................................................................... 2-20

Original Preview ...................................................................................................... 2-20

Entering Numbers ................................................................................................... 2-23

Using the Enter Key ................................................................................................ 2-24

Using the Quick No. Search Key ............................................................................. 2-24

Help Screen ............................................................................................................ 2-25

Accessibility Functions (Magnifying the View) ........................................................ 2-26

Login/Logout ................................................................................................................... 2-27

Login ....................................................................................................................... 2-27

Logout ..................................................................................................................... 2-28

Default Settings of the Machine ..................................................................................... 2-29

Setting Date and Time ............................................................................................ 2-29

Network Setup ................................................................................................................. 2-30

Configuring the Wired Network ............................................................................... 2-30

Configuring the Wireless Network ........................................................................... 2-32

Setting Wi-Fi Direct ................................................................................................. 2-36

Configuring NFC ..................................................................................................... 2-38

Energy Saver Function ................................................................................................... 2-39

Low Power Mode .................................................................................................... 2-39

Sleep ....................................................................................................................... 2-39

Auto Sleep ............................................................................................................... 2-40

Sleep Rules (models for Europe) ............................................................................ 2-40

Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-40

Energy Saver Recovery Level ................................................................................. 2-40

Weekly Timer Settings ............................................................................................ 2-40

Power Off Timer (models for Europe) ..................................................................... 2-41

Quick Setup Wizard ......................................................................................................... 2-42

Installing Software .......................................................................................................... 2-45

Software on DVD (Windows) .................................................................................. 2-45

Installing Software in Windows ............................................................................... 2-46

Uninstalling the Software ........................................................................................ 2-52

Installing Software in Mac Computer ...................................................................... 2-53

Setting TWAIN Driver .............................................................................................. 2-55

Setting WIA Driver ................................................................................................... 2-57

Checking the Counter ..................................................................................................... 2-58

Additional Preparations for the Administrator ............................................................. 2-59

Sending Documents to a PC ................................................................................... 2-59

Strengthening the Security ...................................................................................... 2-59

Command Center RX ...................................................................................................... 2-61

Accessing Command Center RX ............................................................................ 2-62

Changing Security Settings ..................................................................................... 2-63

Changing Device Information .................................................................................. 2-64

E-mail Settings ........................................................................................................ 2-65

Registering Destinations ......................................................................................... 2-69

Creating a New Custom Box ................................................................................... 2-70

Printing a document stored in a Custom Box .......................................................... 2-71

Transferring Data from Our Other Products ................................................................. 2-73

Migrating the Address Book .................................................................................... 2-73

3 Preparation before Use ............................................................................. 3-1

Loading Paper ................................................................................................................... 3-2

Precaution for Loading Paper ................................................................................... 3-2

Selecting the Paper Feeder Units ............................................................................. 3-3

Loading in the Cassettes ........................................................................................... 3-4

Loading in the Large Capacity Feeder ...................................................................... 3-7

Precautions for Outputting Paper .................................................................................. 3-11

Paper Stopper ......................................................................................................... 3-11

Envelope Stack Guide ............................................................................................. 3-11

Stack Level Adjuster ............................................................................................... 3-12

Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-13

Making a note of the computer name and full computer name ............................... 3-13

Making a note of the user name and domain name ................................................ 3-14

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-15

Configuring Windows Firewall ................................................................................. 3-18

Registering Destinations in the Address Book ............................................................ 3-23

Adding a Destination (Address Book) ..................................................................... 3-23

Adding a Destination on One Touch Key (One Touch Key) .................................... 3-30

4 Printing from PC ........................................................................................ 4-1

Printer Driver Properties Screen ............................................................................... 4-2

Displaying the Printer Driver Help ............................................................................. 4-3

Changing the Default Printer Driver Settings (Windows 8.1) .................................... 4-3

Printing from PC ................................................................................................................ 4-4

Printing on Standard Sized Paper ............................................................................. 4-4

Printing on Non-standard Sized Paper ...................................................................... 4-6

Canceling Printing from a Computer ......................................................................... 4-9

Printing from the Handheld Device ............................................................................... 4-10

Printing by AirPrint .................................................................................................. 4-10

Printing by Google Cloud Print ................................................................................ 4-10

Printing by Mopria ................................................................................................... 4-10

Printing with Wi-Fi Direct ......................................................................................... 4-10

Printing with NFC .................................................................................................... 4-11

Printing Data Saved in the Printer ................................................................................. 4-12

Specifying the Job Box from a Computer and Storing the Job ............................... 4-12

Printing Documents from Private Print Box ............................................................. 4-13

Deleting the Documents Stored in the Private Print Box ......................................... 4-13

Printing Document from Stored Job Box ................................................................. 4-14

Deleting the Documents Stored in the Stored Job Box ........................................... 4-14

Printing Document from Quick Copy Box ................................................................ 4-15

Deleting the Documents Stored in the Quick Copy Box .......................................... 4-15

Printing Document from Proof and Hold Box .......................................................... 4-16

Deleting the Documents Stored in the Proof and Hold Box .................................... 4-16

Monitoring the Printer Status (Status Monitor) ............................................................ 4-17

Accessing the Status Monitor .................................................................................. 4-17

Exiting the Status Monitor ....................................................................................... 4-17

Quick View State ..................................................................................................... 4-17

Printing Progress Tab ............................................................................................. 4-18

Paper Tray Status Tab ............................................................................................ 4-18

Toner Status Tab .................................................................................................... 4-18

Alert Tab .................................................................................................................. 4-19

Status Monitor Context Menu .................................................................................. 4-19

Status Monitor Notification Settings ........................................................................ 4-20

5 Operation on the Machine ........................................................................ 5-1

Loading Originals .............................................................................................................. 5-2

Placing Originals on the Platen ................................................................................. 5-2

Loading Originals in the Document Processor .......................................................... 5-3

Loading Paper in the Multipurpose Tray ......................................................................... 5-6

Program .............................................................................................................................. 5-9

Registering Programs ............................................................................................. 5-10

Recalling Programs ................................................................................................. 5-10

Editing Programs ..................................................................................................... 5-11

Deleting Programs .................................................................................................. 5-11

Application ....................................................................................................................... 5-12

Installing Applications .............................................................................................. 5-12

Activating Applications ............................................................................................ 5-13

Deactivating Applications ........................................................................................ 5-14

Uninstalling Applications ......................................................................................... 5-14

Registering Shortcuts

(Copy, Send, and Document Box Settings) .................................................................. 5-15

Adding Shortcuts ..................................................................................................... 5-15

Editing Shortcuts ..................................................................................................... 5-16

Deleting Shortcuts ................................................................................................... 5-16

Copying ............................................................................................................................ 5-17

Basic Operation ....................................................................................................... 5-17

Proof Copy .............................................................................................................. 5-19

Interrupt Copy ......................................................................................................... 5-20

Canceling Jobs ........................................................................................................ 5-20

Frequently-Used Sending Method ................................................................................. 5-21

Sending Document via E-mail ........................................................................................ 5-22

Configuring Settings before Sending ...................................................................... 5-22

Sending Scanned Document via E-mail .................................................................. 5-22

Sending Document to Desired Shared Folder on a Computer (Scan to PC) ............. 5-23

Configuring Settings before Sending ...................................................................... 5-23

Sending Document to Desired Shared Folder on a Computer ................................ 5-23

Sending Document to Folder on an FTP Server (Scan to FTP) ................................... 5-26

Configuring Settings before Sending ...................................................................... 5-26

Sending Document to Folder on an FTP Server ..................................................... 5-26

Scanning using TWAIN or WIA ...................................................................................... 5-28

Configuring Settings before Sending ...................................................................... 5-28

Scanning Document Using Application ................................................................... 5-28

Scanning Document stored in a Custom Box .............................................................. 5-29

Configuring Settings before Sending ...................................................................... 5-29

Scanning Document Stored in a Box ...................................................................... 5-29

Useful Sending Method .................................................................................................. 5-30

WSD Scan ........................................................................................................................ 5-31

Installing the Driver ................................................................................................. 5-31

Executing WSD scan .............................................................................................. 5-32

DSM Scan ......................................................................................................................... 5-34

Configuring Settings before Sending ...................................................................... 5-34

Executing DSM Scan .............................................................................................. 5-34

Scanning with File Management Utility ......................................................................... 5-36

Configuring Settings before Sending ...................................................................... 5-36

Using FMU Connection to Scan an Original ........................................................... 5-36

Sending to Different Types of Destinations (Multi Sending) ....................................... 5-37

Send to Me (E-mail) ......................................................................................................... 5-38

Configuring Settings before Sending ...................................................................... 5-38

Sending a Document to the Mail Address of the Logged In User ........................... 5-38

Canceling Sending Jobs ................................................................................................. 5-39

Handling Destination ...................................................................................................... 5-40

Specifying Destination ............................................................................................. 5-40

Choosing from the Address Book ........................................................................... 5-40

Choosing from the One Touch Key ......................................................................... 5-42

Choosing from the Speed Dial ................................................................................ 5-42

Checking and Editing Destinations ......................................................................... 5-43

Confirmation Screen of Destinations ....................................................................... 5-44

Recall ...................................................................................................................... 5-45

How to use the FAX Function ........................................................................................ 5-46

Using Document Boxes .................................................................................................. 5-47

What is Custom Box? .............................................................................................. 5-47

What is Job Box? .................................................................................................... 5-47

What is Removable Memory Box? .......................................................................... 5-48

Fax Box ................................................................................................................... 5-48

Basic Operation for Document Box ......................................................................... 5-48

Creating a New Custom Box ................................................................................... 5-52

Editing Custom Box ................................................................................................. 5-53

Deleting Custom Box .............................................................................................. 5-54

Storing Documents to a Custom Box ...................................................................... 5-54

Printing Documents in Custom Box ........................................................................ 5-55

Saving Scanned Documents to a Custom Box ....................................................... 5-56

Sending Documents in Custom Box ....................................................................... 5-57

Sending Documents in Custom Box to E-mail Address of Logged In User. ........... 5-58

Moving Documents in Custom Box ......................................................................... 5-58

Copying Documents in Custom Box into Other Boxes ............................................ 5-59

Copying Documents in Custom Box to Removable Memory .................................. 5-59

Joining Documents in Custom Box ......................................................................... 5-60

Deleting Documents in Custom Box ....................................................................... 5-61

Job Box ............................................................................................................................ 5-62

Outputting Repeat Copy Jobs ................................................................................. 5-62

Form for Form Overlay ............................................................................................ 5-62

Operating using Removable USB Memory ................................................................... 5-64

Printing Documents Stored in Removable USB Memory ........................................ 5-64

Saving Documents to USB Memory (Scan to USB) ................................................ 5-66

Check the USB Memory Information ....................................................................... 5-67

Removing USB Memory .......................................................................................... 5-67

Using the Internet Browser ............................................................................................ 5-68

Launching and Exiting the Browser ......................................................................... 5-68

Using the Browser Screen ...................................................................................... 5-69

Manual Staple .................................................................................................................. 5-70

6 Using Various Functions .......................................................................... 6-1

Functions Available on the Machine ............................................................................... 6-2

About Functions Available on the Machine ............................................................... 6-2

How to Select Functions ........................................................................................... 6-2

Copy .......................................................................................................................... 6-2

Send .......................................................................................................................... 6-5

Custom Box (Store File, Printing, Send) ................................................................... 6-8

Removable Memory (Store File, Printing Documents) ............................................ 6-14

Functions ......................................................................................................................... 6-17

Original Size ............................................................................................................ 6-18

Paper Selection ....................................................................................................... 6-19

Mixed Size Originals ............................................................................................... 6-20

Original Orientation ................................................................................................. 6-23

Collate/Offset .......................................................................................................... 6-24

Staple/Punch ........................................................................................................... 6-25

Paper Output ........................................................................................................... 6-28

Density .................................................................................................................... 6-29

Original Image ......................................................................................................... 6-29

EcoPrint ................................................................................................................... 6-30

Color Selection ........................................................................................................ 6-30

Sharpness ............................................................................................................... 6-31

Contrast ................................................................................................................... 6-31

Background Density Adj. (Background Density Adjustment) .................................. 6-32

Prevent Bleed-thru .................................................................................................. 6-32

Zoom ....................................................................................................................... 6-33

Combine .................................................................................................................. 6-36

Margin/Centering, Margin, Centering ...................................................................... 6-38

Border Erase ........................................................................................................... 6-39

Booklet .................................................................................................................... 6-41

Duplex ..................................................................................................................... 6-44

Cover ....................................................................................................................... 6-47

Form Overlay .......................................................................................................... 6-48

vii

Erase Shadowed Areas .......................................................................................... 6-49

Page # ..................................................................................................................... 6-49

Insert Sheets/Chapters ........................................................................................... 6-51

Memo Page ............................................................................................................. 6-52

Image Repeat .......................................................................................................... 6-54

Text Stamp .............................................................................................................. 6-55

Bates Stamp ............................................................................................................ 6-58

Continuous Scan ..................................................................................................... 6-61

Auto Image Rotation ............................................................................................... 6-61

Negative Image ....................................................................................................... 6-62

Mirror Image ............................................................................................................ 6-62

Job Finish Notice ..................................................................................................... 6-62

File Name Entry ...................................................................................................... 6-63

Priority Override ...................................................................................................... 6-63

Repeat Copy ........................................................................................................... 6-64

DP Read Action ....................................................................................................... 6-65

Skip Blank Page ...................................................................................................... 6-65

2-sided/Book Original, Book Original ...................................................................... 6-66

Sending Size ........................................................................................................... 6-67

File Format .............................................................................................................. 6-68

File Separation ........................................................................................................ 6-73

Scan Resolution ...................................................................................................... 6-73

E-mail Subject/Body ................................................................................................ 6-74

Send and Print ........................................................................................................ 6-74

Send and Store ....................................................................................................... 6-74

FTP Encrypted TX ................................................................................................... 6-75

File Size Confirmation ............................................................................................. 6-75

Delete after Printed ................................................................................................. 6-75

Delete after Transmitted .......................................................................................... 6-75

Storing Size ............................................................................................................. 6-76

Long Original ........................................................................................................... 6-76

Encrypted PDF Password ....................................................................................... 6-77

JPEG/TIFF Print ...................................................................................................... 6-77

XPS Fit to Page ....................................................................................................... 6-77

7 Status/Job Cancel ..................................................................................... 7-1

Checking Job Status ......................................................................................................... 7-2

Details of the Status Screens .................................................................................... 7-3

Checking Detailed Information of Jobs ..................................................................... 7-8

Checking Job History ....................................................................................................... 7-9

Checking the Detailed Information of Histories ....................................................... 7-10

Sending the Log History .......................................................................................... 7-10

Job Operation .................................................................................................................. 7-11

Pause and Resumption of Jobs .............................................................................. 7-11

Canceling of Jobs .................................................................................................... 7-11

Priority Override for Waiting Jobs ........................................................................... 7-11

Reordering Print Jobs ............................................................................................. 7-12

Device/Communication ................................................................................................... 7-13

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-14

8 Setup and Registration (System Menu) .................................................. 8-1

System Menu ..................................................................................................................... 8-2

Operation Method ..................................................................................................... 8-2

System Menu Settings .............................................................................................. 8-4

Counter ..................................................................................................................... 8-7

Cassette/MP Tray Settings ....................................................................................... 8-7

Common Settings .................................................................................................... 8-10

Home ....................................................................................................................... 8-31

viii

Copy ........................................................................................................................ 8-32

Send ........................................................................................................................ 8-33

Document Box/Removable Memory ....................................................................... 8-38

FAX ......................................................................................................................... 8-39

Printer ...................................................................................................................... 8-39

Report ..................................................................................................................... 8-42

System/Network ...................................................................................................... 8-47

Edit Destination ....................................................................................................... 8-69

User Login/Job Accounting ..................................................................................... 8-70

User Property .......................................................................................................... 8-70

Date/Timer/Energy Saver ........................................................................................ 8-70

Adjustment/Maintenance ......................................................................................... 8-74

Internet .................................................................................................................... 8-76

Application ............................................................................................................... 8-76

9 User Authentication and Accounting (User Login, Job Accounting) .. 9-1

Overview of User Login Administration .......................................................................... 9-2

Managing the Job Account from PC ......................................................................... 9-2

Managing the Users to Use TWAIN for Scanning ..................................................... 9-2

Managing the Users to Use WIA for Scanning .......................................................... 9-2

Managing the Users to Send Faxes from a PC ......................................................... 9-2

Enabling User Login Administration ............................................................................... 9-3

Setting User Login Administration .................................................................................. 9-5

Authentication Security ............................................................................................. 9-5

Adding a User (Local User List) ................................................................................ 9-8

Changing User Properties ....................................................................................... 9-11

User Login Administration for Printing ..................................................................... 9-14

Managing the Users to Scan Using TWAIN ............................................................ 9-15

Managing the Users to Scan Using WIA ................................................................. 9-16

Managing the Users that Send Faxes from a PC .................................................... 9-17

Local Authorization .................................................................................................. 9-18

Group Authorization Settings .................................................................................. 9-19

Guest Authorization Set. ......................................................................................... 9-22

Obtain NW User Property ....................................................................................... 9-25

Simple Login Settings ............................................................................................. 9-27

ID Card Settings ...................................................................................................... 9-30

PIN Code Authorization ........................................................................................... 9-31

Using User Login Administration .................................................................................. 9-32

Login/Logout ........................................................................................................... 9-32

Overview of Job Accounting .......................................................................................... 9-33

To Manage the Number of Sheets Used on Jobs Printed from a PC ..................... 9-33

Managing the Scan Job Account by Using TWAIN ................................................. 9-33

Managing the Scan Job Account by Using WIA ...................................................... 9-33

Managing the FAX Job Transmitted from a PC ...................................................... 9-33

Enabling Job Accounting ............................................................................................... 9-34

Job Accounting Access ........................................................................................... 9-35

Job Accounting (Local) .................................................................................................. 9-36

Adding an Account .................................................................................................. 9-36

Restricting the Use of the Machine ......................................................................... 9-37

Editing an Account .................................................................................................. 9-38

Deleting an Account ................................................................................................ 9-39

Job Accounting for Printing ..................................................................................... 9-40

Job Accounting for Scan Using TWAIN .................................................................. 9-41

Job Accounting for Scan Using WIA ....................................................................... 9-42

Job Accounting for the FAX Transmitted from a Computer .................................... 9-43

Configuring Job Accounting .......................................................................................... 9-44

Default Setting ......................................................................................................... 9-44

Counting the Number of Pages Printed .................................................................. 9-46

Print Accounting Report .......................................................................................... 9-48

Using Job Accounting .................................................................................................... 9-49

Login/Logout ........................................................................................................... 9-49

Apply Limit ....................................................................................................................... 9-50

Copy/Printer Count ......................................................................................................... 9-51

Unknown User Settings .................................................................................................. 9-52

Unknown ID Job ...................................................................................................... 9-52

Registering Information for a User whose ID is Unknown ....................................... 9-53

10 Troubleshooting ...................................................................................... 10-1

Regular Maintenance ...................................................................................................... 10-2

Cleaning .................................................................................................................. 10-2

Cleaning Glass Platen ............................................................................................. 10-2

Cleaning inside of the Document Processor ........................................................... 10-2

Cleaning Slit Glass .................................................................................................. 10-3

Toner Container Replacement ................................................................................ 10-4

Replace the Waste Toner Box ................................................................................ 10-7

Loading Paper ......................................................................................................... 10-9

Replacing Staples (1,000-Sheet Finisher) ............................................................ 10-10

Replacing Staples (3,000-Sheet Finisher) ............................................................ 10-11

Disposing of the Punch Waste .............................................................................. 10-13

Troubleshooting ............................................................................................................ 10-16

Solving Malfunctions ............................................................................................. 10-16

Machine Operation Trouble ................................................................................... 10-16

Printed Image Trouble ........................................................................................... 10-20

Remote Operation ................................................................................................. 10-23

Responding to Messages ...................................................................................... 10-25

Adjustment/Maintenance .............................................................................................. 10-41

Overview of Adjustment/Maintenance ................................................................... 10-41

Tone Curve Adjustment ........................................................................................ 10-41

Drum Refresh 1 ..................................................................................................... 10-42

Drum Refresh 2 ..................................................................................................... 10-43

Clearing Paper Jams ..................................................................................................... 10-44

Jam Location Indicators ........................................................................................ 10-44

Remove any jammed paper in Cassette 1 ............................................................ 10-45

Remove any jammed paper in Cassette 2 ............................................................ 10-47

Remove any jammed paper in Cassette 3 (500-sheet×2) ..................................... 10-49

Remove any jammed paper in Cassette 3 (1,500-sheet×2) .................................. 10-51

Remove any jammed paper in Cassette 4 (500-sheet×2) ..................................... 10-52

Remove any jammed paper in Cassette 4 (1,500-sheet×2) .................................. 10-54

Remove any jammed paper in the Multipurpose Tray .......................................... 10-57

Remove any jammed paper in Duplex Unit ........................................................... 10-58

Remove any jammed paper in Inner Tray / Fixing Unit ......................................... 10-60

Remove any jammed paper in Right Cover 2 ....................................................... 10-62

Remove any jammed paper in Right Cover 3 (500-sheet×2/1,500-sheet×2) ........ 10-63

Remove any jammed paper in the Bridge Unit ..................................................... 10-64

Remove any jammed paper in the Mailbox ........................................................... 10-65

Remove any jammed paper in the Document Processor (DP-7100) .................... 10-66

Remove any jammed paper in the Document Processor (DP-7120) .................... 10-68

Remove any jammed paper in the Document Processor (DP-7110) .................... 10-70

Remove any jammed paper in the 1,000-Sheet Finisher ...................................... 10-72

Remove any jammed paper in the 3,000-Sheet Finisher (Inner) .......................... 10-75

Remove any jammed paper in the 3,000-Sheet Finisher (Tray A) ........................ 10-76

Remove any jammed paper in the 3,000-Sheet Finisher (Tray B) ........................ 10-80

Clearing a Staple Jam ................................................................................................... 10-83

Clearing a Staple Jam of the 1,000-Sheet Finisher .............................................. 10-83

Clearing a Staple Jam of the 3,000-Sheet Finisher .............................................. 10-86

11 Appendix .................................................................................................. 11-1

Optional Equipment ........................................................................................................ 11-2

Overview of Optional Equipment ............................................................................. 11-2

Optional Applications .............................................................................................. 11-7

Starting Application Use .......................................................................................... 11-7

Checking Details of Application ............................................................................... 11-8

Character Entry Method .................................................................................................. 11-9

Entry Screens .......................................................................................................... 11-9

Entering Characters .............................................................................................. 11-11

Paper .............................................................................................................................. 11-12

Basic Paper Specifications .................................................................................... 11-12

Choosing the Appropriate Paper ........................................................................... 11-13

Special Paper ........................................................................................................ 11-15

Specifications ................................................................................................................ 11-19

Machine ................................................................................................................. 11-19

Copy Functions ..................................................................................................... 11-21

Printer Functions ................................................................................................... 11-22

Scanner Functions ................................................................................................ 11-22

Document Processor ............................................................................................. 11-23

Paper Feeder (500-sheet×2) ................................................................................. 11-23

Large Capacity Feeder (1,500-sheet×2) ............................................................... 11-24

1,000-Sheet Finisher ............................................................................................. 11-24

3,000-Sheet Finisher ............................................................................................. 11-25

Punch Unit (For 1,000-Sheet/3,000-Sheet Finisher) ............................................. 11-25

Mailbox (For 3,000-Sheet Finisher) ....................................................................... 11-26

Glossary ......................................................................................................................... 11-27

Index ............................................................................................................................ Index-1

> Overview

Overview

NOTE

• Before using the machine, be sure to read the following:

Legal and Safety Information (page 1-1)

• To prepare the device for use, including setting up cable connections and installing software.

Installing and Setting up the Machine (page 2-1)

• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:

Preparation before Use (page 3-1)

Operations from your PC

Copy functions

Printer functions

Fax functionsUSB memorySend functions

Document Box functions

Original Electronic data Fax dataUSB memory

Output Data

Application

SecurityInput Data

FAX

Operation

Guide

This function serves a variety of

purposes, including saving data in the

machine and on a USB memory stick.

Printing Data Saved in the Printer

(page 4-12)

Creating a New Custom Box

(page 5-52)

You can expand the machine functions

according to your needs.

Application (page 5-12)

You can apply the various machine security

levels to your specific needs.

Strengthen security (page xiv)

Frequently-Used

Sending Method

(page 5-21)

Command Center RX

You can check the status and change

the settings of the machine from a

Web browser on your computer.

Command Center RX (page 2-61)

Command Center RX User

Guide

Copying (page 5-17)

Printing from PC (page 4-1)

Saving Documents

to USB Memory

(Scan to USB)

(page 5-66)

xii

> Machine Features

Machine Features

The machine is equipped with many useful functions.

Using Various Functions (page 6-1)

Here are some examples.

Optimize your office workflow

Access to frequently used

functions with just one touch

(Favorites)

You can preset frequently used

functions.

Once you register frequently used

settings as favorite, you can call up

the settings easily. Using this favorite

brings the same results even if

operated by another person.

Program (page 5-9)

Interrupt other running jobs and

execute your copy job immediately

(Interrupt Copy)

You can interrupt other running jobs

and execute your copy job

immediately. When other users are

copying a large number of sheets,

this function allows you to interrupt

those jobs and make your copies

immediately.

When the interruption copy ends, the

machine resumes the paused print

jobs.

Interrupt Copy (page 5-20)

Check the finishing before copying

a large number of sheets

(Proof Copy)

It is possible to copy one sheet

before copying a large number of

sheets. This enables you to check the

contents and finishing and copy the

desired number of sheets without

scanning the original again if you are

satisfied with the result. If you want to

make changes, you can change the

settings and copy only one sheet

again.

Proof Copy (page 5-19)

Optimize your office workflow

Scan originals of different sizes at

a time (Mixed Size Originals)

It is useful when preparing

conference materials.

You can set the different sized

originals at one time so you don't

need to reset the originals regardless

of size.

Mixed Size Originals (page 6-20)

Scan a large number of originals in

separate batches and produce as

one job (Continuous Scan)

It is useful when preparing many-

page handouts.

When a large number of originals

cannot be placed in the document

processor at one time, the originals

can be scanned in separate batches

and then copied or sent as one job.

Continuous Scan (page 6-61)

Send one time with multiple

sending options (Multi Sending)

You can send a same document to

the multiple destinations using a

different method.

You can specify multiple destinations

of different send methods such as E-

mail, SMB, and Fax.

You can reduce your workflow by

sending a job at once.

Sending to Different Types of

Destinations (Multi Sending)

(page 5-37)

1~10

1~30

11~20

21~30

xiii

> Machine Features

Optimize your office workflow Save energy and cost

Save frequently used documents

in the machine (Custom Box)

You can save the frequently used

document in the machine and print it

when needed.

Creating a New Custom Box

(page 5-52)

Save energy as needed

(Energy Saver function)

The machine is equipped with Energy

Saver function that automatically

switched into Low Power Mode or

Sleep Mode. You can set appropriate

Energy Saver Recovery Level

depending on the operation.

In addition, set the machine to

automatically turn OFF and recovered

at a specified time for each day of the

week.

Energy Saver Function

(page 2-39)

Reduce paper use

(Paper Saving Printing)

You can print originals on both sides

of the paper. You can also print

multiple originals onto one sheet.

Program (page 5-9)

Save energy and cost Create attractive documents

Skip blank pages when printing

(Skip Blank Page)

When there are blank pages in a

scanned document, this function

skips the blank pages and prints only

pages that are not blank.

Skip Blank Page (page 6-65)

Prevent image bleed-through

(Prevent Bleed-through)

You can prevent image bleed-through

from the reverse side when scanning

thin originals.

Prevent Bleed-thru (page 6-32)

Erase the extra shaded area

(Erase Shadowed Areas)

When scanning with the document

processor or original cover open,

erase the extra shaded area.

Erase Shadowed Areas

(page 6-49)

On Off

xiv

> Machine Features

Create attractive documents

Create a booklet (Booklet)

It is useful when preparing handout. You can create a

magazine, pamphlet, or other booklet from sheet

originals.

Facing-page, two-sided copies of originals can be folded

down the center to create a booklet.

The cover page can be printed onto colored paper or

heavy paper.

Booklet (page 6-41)

Print a stamp on copies (Text Stamp / Bates Stamp)

It is useful when adding text or date that is not included in

originals.

You can add desired text and date as a stamp.

Text Stamp (page 6-55)

Bates Stamp (page 6-58)

Strengthen security

Password-protect a PDF file

(PDF Encryption Functions)

Use the PDF format's password

security options to restrict document

viewing, printing and editing.

Encrypted PDF Password

(page 6-77)

Protect data on the hard disk/SSD

(Encryption / Overwrite)

You can overwrite the unnecessary

data that remains on the hard disk/

SSD automatically.

To prevent an external leakage, the

machine is able to encrypt data

before writing it to the hard disk/SSD.

Data Security (page 8-65)

Prevent loss of finished

documents (Private Print)

Temporarily saving print jobs in the

main unit document box and

outputting them when in front of the

device can prevent documents from

being taken by others.

Printing Data Saved in the Printer

(page 4-12)

> Machine Features

Strengthen security Use functions more efficiently

(Card Authentication)

You can log in simply by touching an

ID card. You don't need to enter your

user name and password.

Card Authentication Kit(B) "Card

Authentication Kit" (page 11-5)

Strengthen security

(Settings for Administrator)

Various functions are available for

administrators to strengthen security.

Strengthening the Security

(page 2-59)

Expand functions as necessary

(Application)

The functionality of the machine can

be expanded by installing

applications.

Applications that help you perform

your daily more efficiently such as a

scan feature and an authentication

feature are available.

Application (page 5-12)

Use functions more efficiently

Display file size before sending /

storing a job

(File Size Confirmation)

You can check the file size before

sending/storing the document.

If your server specifies an e-mail size

limit, you can check and change the

size in advance.

File Size Confirmation

(page 6-75)

Install the machine without

concerning the network cables

(Wireless Network)

If there is a wireless LAN

environment, it is possible to install

the unit without worrying about the

network wiring. In addition, Wi-Fi

Direct, etc. are supported.

Configuring the Wireless Network

(page 2-32)

Setting Wi-Fi Direct (page 2-36)

Configuring NFC (page 2-38)

Use USB memory

(USB Memory)

It is useful when you need to print

documents outside your office or you

cannot print documents from your

PC.

You can print the document from the

USB memory by plugging it directly

into the machine.

Original scanned at the machine can

be saved in the USB memory also.

Printing Documents Stored in

Removable USB Memory

(page 5-64)

Saving Documents to USB

Memory (Scan to USB)

(page 5-66)

OK !

1 MB

xvi

> Machine Features

Use functions more efficiently

Specify image file format

(File Format)

You can select the various file

formats when sending/storing

images.

File Format (page 6-68)

Scan the long originals

(Long Original)

You can scan the long originals such

as Contract and Data log.

Long Original (page 6-76)

Skip the error job

(Job Skip Functions)

When paper empty error occurs at

the cassette by specifying the special

paper size or type, the machine skips

the error job and perform the next

job.

Error Job Skip (page 8-71)

Use functions more efficiently

Perform remote operation

(Command Center RX)

You can access to the machine

remotely to print, send or download

data.

Administrators can configure the

machine behavior or management

settings.

Command Center RX

(page 2-61)

xvii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows.

For details, refer to the following:

Color Selection (page 6-30)

Color mode Description

Reference image Reference

page

Before After

Color/Gray

Color/B & W

Automatically recognizes whether a

document being scanned is color or

black & white.

page 6-30

Full Color Scans a document in full color. page 6-30

Grayscale Scans a document in grayscale. page 6-30

Black & White Scans a document in black & white. page 6-30

xviii

> Color and Image Quality Functions

Adjusting Image Quality and Color

To adjust the image quality or color of an image, use the following functions.

I want to...

Sample image

Function Page

Before After

Easily adjust the image quality to match your own image

Remove dark background or

bleed-through from the original

such as a newspaper.

Program

[Newspaper Copy]

page 5-9

Clearly reproduce fine lines, faint

lines, broken lines, and other fine

details in a CAD or other

drawings.

Program

[Drawing Copy]

page 5-9

Adjust the image quality precisely

Adjust the density. Density page 6-29

Emphasize or blur the image

outline.

Example: Emphasize the image

outlines

Sharpness page 6-31

Adjust the difference between

dark and light parts of the image.

Contrast page 6-31

Darken or lighten the background

(the area with no texts or images)

of a document.

Example: Lightening the

background

Background Density page 6-32

Prevent bleed-through in 2-sided

originals.

Prevent Bleed-

through

page 6-32

Adjust the scanned image

Decrease the file size and

produce the characters clearly.

File format

[High Comp. PDF]

page 6-68

Convert a paper document to PDF

with searchable text.

File format [PDF] or

[High Comp. PDF]

with [OCR]

page 6-68

xix

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine

performance.

Printed Guides

Start using the

machine quickly

Quick Guide

Explains how to use basic functions of the machine, how to use convenient

features, how to perform routine maintenance, and what to do when problems

occur.

For safe use of the

machine

Safety Guide

Provides safety and cautionary information for installation environment and use of

the machine. Be sure to read this guide before using the machine.

Safety Guide (TASKalfa 3212i/TASKalfa 4012i)

Indicates the space required for machine installation, and describes the

cautionary labels and other safety information. Be sure to read this guide before

using the machine.

> Guides Provided with the Machine

Guides (PDF) on the DVD (Product Library)

Install the following versions of Adobe Reader to view the manuals on the DVD.

Version 8.0 or later

Use the machine

thoughtfully

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and

indicates default settings and other information.

Use the fax functions FAX Operation Guide

Explains how to use the fax function.

Use the ID card Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Strengthen security

Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to overwrite and

encrypt data.

Easily register

machine information

and configure settings

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to

check and change settings.

Print data from a

computer

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

Directly print a PDF file KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

Monitor the machine

and printers on the

network

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with

KYOCERA Net Viewer.

Scan images and save

with information

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send

and save scanned documents.

Print without using the

printer driver

PRESCRIBE Commands Command Reference

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Technical Reference

Describes the PRESCRIBE command functions and control for each type of

emulation.

xxi

> About the Operation Guide (this Guide)

About the Operation Guide (this Guide)

Structure of the guide

The Operation Guide contains the following chapters.

Chapter Contents

1Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2Installing and Setting up the

Machine

Explains part names, cable connections, installation of the software, login,

logout, and other matters related to administration of the machine.

3Preparation before Use Explains preparations and settings that are required in order to use the

machine, such as how to load paper and create an address book.

4Printing from PC Explains functions that are available when the machine is used as a printer.

5Operation on the Machine Explains the basic procedures for using the machine, such as placing originals,

making copies, sending documents, and using document boxes.

6Using Various Functions Explains convenient functions that are available on the machine.

7Status/Job Cancel Explains how to check the status of a job and the job history, and how to cancel

jobs being printed or waiting to print. Also explains how to check paper and

toner levels, how to check the device status, and how to cancel fax

transmission.

8Setup and Registration

(System Menu)

Explains System Menu and how it relates to the operation of the machine.

9User Authentication and

Accounting (User Login,

Job Accounting)

Explains user login and job accounting.

10 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam

or other problem occurs.

11 Appendix Describes convenient options that are available for the machine. Provides

information on media types and paper sizes, and gives a glossary of terms.

Explains how to enter characters, and lists the specifications of the machine.

xxii

> About the Operation Guide (this Guide)

Conventions Used in This Guide

Adobe Reader XI is used as an example in the explanations below.

Certain items are indicated in this guide by the conventions described below.

NOTE

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not

appear, refer to Adobe Reader Help.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

Click to move from the current page to the previously

displayed page. This is convenient when you want to

return to the page from which you jumped to the

current page.

Click an item in the Table of

Contents to jump to the

corresponding page.

CAUTION

Indicates that personal injury or

mechanical damage may result

from insufficient attention to or

incorrect compliance with the

related points.

NOTE

Indicates supplemental

explanations and reference

information for operations.

IMPORTANT

Indicates operational

requirements and restrictions to

operate the machine correctly,

and avoid damage to the

machine or property.

Refer to

Click the underlined text to jump

to the corresponding page.

xxiii

> About the Operation Guide (this Guide)

Conventions Used in Procedures for Operating the Machine

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu/Counter] key.



Select [ ].



Select [Common Settings].



Select [Sound].

[System Menu/Counter] key > [Common Settings] >

[Sound]

Select [Next] of "Job Accounting Settings".



Select [Change] of "Job Accounting ".

"Job Accounting Settings" [Next] > "Job Accounting"

[Change]

User Login/Job Accounting

User Login Setting:

Status

Unknown User Settings:

Job Accounting Setting:

m020168

User Login/Job Accounting - Job Accounting Setting

Change

Job Accounting:

Status

Job Accounting Access:

Job Accounting (Local): Apply Limit:

Copy/Printer Count:

Change

m020174

xxiv

> About the Operation Guide (this Guide)

Size and Orientation of Originals and Paper

Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To

distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In

addition, the following icons are used to indicate original and paper placement orientations on the touch panel.

Orientation Setting Position

(X=Length, Y=Width)

Icons on the touch

panel

Indicated size in this

Guide*1

*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to the

following.

Specifications (page 11-19)

Vertical

orientation

Original

Original Original

A4, B5, Letter .etc

Paper

Paper Paper

Horizontal

orientation

(-R)

Original

Original Original

A4-R, B5-R, Letter-R

.etc

Paper

Paper Paper

xxv

> Menu Map

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed.

Some menu names may differ from their reference titles.

Org./Paper/Finishing Original Size (page 6-18)

Paper Selection (page 6-19)

Mixed Size Originals (page 6-20)

Original Orientation (page 6-23)

Collate/Offset (page 6-24)

Staple/Punch Staple (page 6-25)

Punch (page 6-26)

Paper Output (page 6-28)

Image Quality Density (page 6-29)

Original Image (page 6-29)

EcoPrint (page 6-30)

Sharpness (page 6-31)

Background Density Adj. (page 6-32)

Prevent Bleed-thru (page 6-32)

Contrast (page 6-31)

Copy

xxvi

> Menu Map

Layout/Edit Zoom (page 6-33)

Combine (page 6-36)

Margin/Centering (page 6-38)

Border Erase (page 6-39)

Booklet (page 6-41)

Duplex (page 6-44)

Form Overlay (page 6-48)

Erase Shadowed Area (page 6-49)

Page # (page 6-49)

Cover (page 6-47)

Insert Sheets/Chapters (page 6-51)

Image Repeat (page 6-54)

Text Stamp (page 6-55)

Bates Stamp (page 6-58)

Memo Page (page 6-52)

Advanced Setup Continuous Scan (page 6-61)

Auto Image Rotation (page 6-61)

Negative Image (page 6-62)

Mirror Image (page 6-62)

Job Finish Notice (page 6-62)

File Name Entry (page 6-63)

Priority Override (page 6-63)

Repeat Copy (page 6-64)

DP Read Action (page 6-65)

Skip Blank Page (page 6-65)

Program (page 5-9)

xxvii

> Menu Map

Destination Address Book (page 5-40)

E-mail Addr Entry (page 5-22)

Folder Path Entry (page 5-23, page 5-26)

FAX No. Entry (refer to FAX Operation Guide)

i-FAX Address Entry (refer to FAX Operation Guide)

WSD Scan (page 5-31) / DSM Scan (page 5-34)

Org./Sending Data Format Original Size (page 6-18)

Mixed Size Originals (page 6-20)

2-sided/Book Original, Book Original (page 6-66)

Original Orientation (page 6-23)

Sending Size (page 6-67)

File Format (page 6-68)

File Separation (page 6-73)

Long Original (page 6-76)

Color/Image Quality Density (page 6-29)

Original Image (page 6-29)

Scan Resolution (page 6-73)

FAX TX Resolution (refer to FAX Operation Guide)

Color Selection (page 6-30)

Sharpness (page 6-31)

Background Density Adj. (page 6-32)

Prevent Bleed-thru (page 6-32)

Contrast (page 6-31)

Send

xxviii

> Menu Map

Advanced Setup Zoom (page 6-33)

Centering (page 6-38)

Border Erase (page 6-39)

FAX Delayed Transmission (refer to FAX Operation Guide)

Continuous Scan (page 6-61)

Job Finish Notice (page 6-62)

Erase Shadowed Area (page 6-49)

File Name Entry (page 6-63)

i-FAX Subject/Body (refer to FAX Operation Guide)

FAX Direct Transmission (refer to FAX Operation Guide)

FAX Polling RX (refer to FAX Operation Guide)

Send and Print (page 6-74)

Send and Store (page 6-74)

FTP Encrypted TX (page 6-75)

Text Stamp (page 6-55)

Bates Stamp (page 6-58)

File Size Confirmation (page 6-75)

FAX TX Report (refer to FAX Operation Guide)

Skip Blank Page (page 6-65)

E-mail Subject/Body (page 6-74)

Program (page 5-9)

xxix

> Menu Map

Custom Box Store File Functions Original Size (page 6-18)

Mixed Size Originals (page 6-20)

2-sided/Book Original, Book Original (page 6-66)

Original Orientation (page 6-23)

Storing Size (page 6-76)

Prevent Bleed-thru (page 6-32)

Density (page 6-29)

Original Image (page 6-29)

Scan Resolution (page 6-73)

Color Selection (page 6-30)

Sharpness (page 6-31)

Background Density Adj. (page 6-32)

Zoom (page 6-33)

Centering (page 6-38)

Border Erase (page 6-39)

Continuous Scan (page 6-61)

Job Finish Notice (page 6-62)

File Name Entry (page 6-63)

Erase Shadowed Area (page 6-49)

Skip Blank Page (page 6-65)

Contrast (page 6-31)

Program (page 5-9)

Detail (page 5-48)

Custom Box

xxx

> Menu Map

Custom Box Open Print Functions Paper Selection (page 6-19)

Collate/Offset (page 6-24)

Staple/Punch

(page 6-25)

Staple (page 6-25)

Punch (page 6-26)

Paper Output (page 6-28)

Combine (page 6-36)

Margin/Centering (page 6-38)

Booklet (page 6-41)

Duplex (page 6-44)

Cover (page 6-47)

Form Overlay (page 6-48)

Page # (page 6-49)

Job Finish Notice (page 6-62)

File Name Entry (page 6-63)

Delete after Printed (page 6-75)

Priority Override (page 6-63)

EcoPrint (page 6-30)

Zoom (page 6-33)

Text Stamp (page 6-55)

Bates Stamp (page 6-58)

Image

Quality

Density (page 6-29)

Original Image (page 6-29)

Sharpness (page 6-31)

Background Density Adj. (page 6-32)

Prevent Bleed-thru (page 6-32)

Contrast (page 6-31)

Program (page 5-9)

xxxi

> Menu Map

Custom Box Open Send Destination (page 5-40)

Functions Sending Size (page 6-67)

File Format (page 6-68)

FAX TX Resolution

(refer to

FAX Operation Guide

)

Centering (page 6-38)

FAX Delayed Transmission

(refer to

FAX Operation Guide

)

Job Finish Notice (page 6-62)

File Name Entry (page 6-63)

E-mail Subject/Body (page 6-74)

i-FAX Subject/Body

(refer to

FAX Operation Guide

)

FTP Encrypted TX (page 6-75)

Delete after Transmitted (page 6-75)

Zoom (page 6-33)

File Separation (page 6-73)

Text Stamp (page 6-55)

Bates Stamp (page 6-58)

File Size Confirmation (page 6-75)

FAX TX Report

(refer to

FAX Operation Guide

)

Color/Image

Quality

Density (page 6-29)

Original Image (page 6-29)

Resolution (page 6-73)

Color Selection (page 6-30)

Sharpness (page 6-31)

Background Density Adj. (page 6-32)

Prevent Bleed-thru (page 6-32)

Contrast (page 6-31)

Program (page 5-9)

xxxii

> Menu Map

Custom Box Open Join (page 5-60)

Move/Copy (page 5-58)

Delete (page 5-61)

Store File (page 5-54)

Search(Name) (page 5-48)

Page Selection (page 5-48)

Detail (page 5-48)

Preview (page 5-51)

Search(Name) (page 5-48)

Search(No.) (page 5-48)

Add/Edit Box (page 5-52)

xxxiii

> Menu Map

Job Box Private Print/Stored Job (page 4-13, page 4-14)

Quick Copy/Proof and Hold (page 4-15, page 4-16)

Repeat Copy (page 6-64)

Form for Form Overlay (page 5-62)

Job Box

xxxiv

> Menu Map

Removable

Memory

Print Functions Paper Selection (page 6-19)

Collate/Offset (page 6-24)

Staple/Punch (page 6-25)Staple (page 6-25)

Punch (page 6-26)

Paper Output (page 6-28)

Margin (page 6-38)

Duplex (page 6-44)

Job Finish Notice (page 6-62)

Priority Override (page 6-63)

EcoPrint (page 6-30)

Text Stamp (page 6-55)

Bates Stamp (page 6-58)

Encrypted PDF Password (page 6-77)

JPEG/TIFF Print (page 6-77)

XPS Fit to Page (page 6-77)

Removable

Memory

xxxv

> Menu Map

Removable

Memory

Store File Functions Original Size (page 6-18)

Mixed Size Originals (page 6-20)

2-sided/Book Original, Book Original (page 6-66)

Original Orientation (page 6-23)

Storing Size (page 6-76)

Prevent Bleed-thru (page 6-32)

Density (page 6-29)

Original Image (page 6-29)

Scan Resolution (page 6-73)

Color Selection (page 6-30)

Sharpness (page 6-31)

Background Density Adj. (page 6-32)

Zoom (page 6-33)

Centering (page 6-38)

Border Erase (page 6-39)

Continuous Scan (page 6-61)

Job Finish Notice (page 6-62)

File Name Entry (page 6-63)

Erase Shadowed Area (page 6-49)

Skip Blank Page (page 6-65)

Contrast (page 6-31)

Text Stamp (page 6-55)

Bates Stamp (page 6-58)

File Format (page 6-68)

File Separation (page 6-73)

Long Original (page 6-76)

Delete (page 5-49)

Detail (page 5-48)

Memory Information (page 5-67)

Remove Memory (page 5-67)

FAX Box (refer to FAX Operation Guide)

xxxvi

> Menu Map

Printing Jobs (page 7-3)

Sending Jobs (page 7-5)

Storing Jobs (page 7-6)

Device/Communication (page 7-13)

Paper/Supplies (page 7-14)

St t

Status/

Job Cancel I

xxxvii

> Menu Map

Quick Setup Wizard FAX Setup (page 2-42)

Energy Saver Setup (page 2-42)

Network Setup (page 2-43)

Counter (page 2-58)

Cassette/MP Tray Settings Cassette 1 (page 8-7)

Cassette 2 (page 8-7)

Cassette 3 (page 8-7)

Cassette 4 (page 8-7)

MP Tray Setting (page 8-8)

Common Settings Language (page 8-10)

Default Screen (page 8-10)

Sound Buzzer (page 8-10)

FAX Speaker Volume (refer to FAX Operation Guide)

FAX Monitor Volume (refer to FAX Operation Guide)

Keyboard Layout (page 8-11)

Original/Paper

Settings

Custom Original Size (page 8-11)

Custom Paper Size (page 8-12)

Media Type Setting (page 8-12)

Default Paper Source (page 8-12)

Auto Detect Original Size (page 8-13)

Media for Auto (B&W) (page 8-13)

Paper Source for Cover (page 8-13)

Special Paper Action (page 8-14)

Separator Paper Source (page 8-14)

Show Paper Setup Message (page 8-14)

Measurement (page 8-15)

System

xxxviii

> Menu Map

Common Settings Error Handling Duplexing Error (page 8-16)

Finishing Error (page 8-16)

No Staple Error (page 8-16)

Finished Pages Exceeded (page 8-16)

Punch Waste Full Error (page 8-16)

Paper Mismatch Error (page 8-16)

Inserted Paper Mismatch (page 8-17)

Paper Jam before Staple (page 8-17)

Paper Output (page 8-17)

Orientation Confirmation (page 8-18)

Function Defaults Orig. Orientation (Copy) (page 8-18)

Orig. Orient.(Send/Store) (page 8-18)

Original Image (Copy) (page 8-18)

Org. Image (Send/Store) (page 8-18)

FAX TX Resolution (refer to FAX Operation Guide)

Scan Resolution (page 8-18)

Color Selection (page 8-18)

File Format (page 8-18)

Backgrnd Density (Copy) (page 8-18)

BackgrndDens.(Send/Store) (page 8-18)

Prevent Bleed-thru (Copy) (page 8-18)

Prevent Bleed(Send/Store) (page 8-19)

Zoom (page 8-19)

Border Erase Default (page 8-19)

Border Erase to Back Page (page 8-19)

Margin Default (page 8-19)

Auto Image Rotation (Copy) (page 8-19)

EcoPrint (page 8-19)

Toner Save Level (EcoPrint) (page 8-19)

High Comp. PDF Image (page 8-19)

Color TIFF Compression (page 8-19)

Image Quality (File Format) (page 8-19)

xxxix

> Menu Map

Common Settings Function Defaults Collate/Offset (page 8-19)

JPEG/TIFF Print (page 8-20)

XPS Fit to Page (page 8-20)

PDF/A (page 8-20)

File Name Entry (page 8-20)

E-mail Subject/Body (page 8-20)

i-FAX Subject/Body (page 8-20)

DP Read Action (page 8-20)

OCR Text Recognition (page 8-20)

Primary OCR Language (page 8-20)

Repeat Copy (page 8-21)

Skip Blank Page (Copy) (page 8-21)

Skip Blank Page (Send/Store) (page 8-21)

File Separation (page 8-21)

Continuous Scan (Copy) (page 8-21)

Continuous Scan (FAX) (refer to FAX Operation Guide)

Continuous Scan (Send/Store) (page 8-21)

Optional Keyboard Type (page 8-21)

System Stamp (page 8-22)

Manual Staple (page 8-28)

Offset Documents by Job (page 8-28)

Low Toner Alert (page 8-29)

Offset One Page Documents (page 8-29)

Display Status/Log (page 8-29)

Customize Status Display (page 8-29)

Message Board Settings (page 8-30)

Remote Printing (page 8-30)

Numeric Keypad Settings (page 8-31)

Prevent Light Reflection (page 8-31)

Function Key Assignment (page 8-31)

Show Power Off Message (page 8-31)

> Menu Map

Home Customize Desktop (page 2-15)

Customize Taskbar (page 2-15)

Wallpaper (page 2-15)

Copy Paper Selection (page 8-32)

Auto Image Rotation Action (page 8-32)

Auto Paper Selection (page 8-32)

Auto % Priority (page 8-32)

Paper Size for Small Original (page 8-32)

Preset Limit (page 8-32)

Reserve Next Priority (page 8-32)

Quick Setup Registration (page 8-32)

Send Quick Setup Registration (page 8-33)

Dest. Check before Send (page 8-33)

Color Type (page 8-33)

Entry Check for New Dest. (page 8-33)

Default Screen (page 8-33)

Send and Forward (page 8-34)

New Destination Entry (page 8-34)

Recall Destination (page 8-34)

Broadcast (page 8-34)

HighCompressionPDF Mode (page 8-35)

OCR Text Recognition Act. (page 8-35)

Document Box/Removable

Memory

Custom Box (page 5-47)

FAX Box (refer to FAX Operation Guide)

Job Box Quick Copy Job Retention (page 8-38)

Repeat Copy Job Retention (page 8-38)

Deletion of Job Retention (page 8-38)

Polling Box (refer to FAX Operation Guide)

Quick Setup Registration (page 8-39)

FAX (refer to FAX Operation Guide)

xli

> Menu Map

Printer Emulation (page 8-39)

EcoPrint (page 8-40)

Toner Save Level (EcoPrint) (page 8-40)

Override A4/Letter (page 8-40)

Duplex (page 8-40)

Copies (page 8-40)

Orientation (page 8-40)

Form Feed Timeout (page 8-40)

LF Action (page 8-40)

CR Action (page 8-40)

Job Name (page 8-40)

User Name (page 8-40)

Paper Feed Mode (page 8-40)

MP Tray Priority (page 8-41)

Auto Cassette Change (page 8-41)

Wide A4 (page 8-41)

Resolution (page 8-41)

KIR (page 8-41)

Printing Job Terminator (page 8-41)

Report Print Report Status Page (page 8-42)

Font List (page 8-42)

Network Status (page 8-42)

Service Status (page 8-42)

Optional Network Status (page 8-43)

Data Sanitization Report (page 8-43)

Admin Report

Settings

Outgoing FAX Report (refer to FAX Operation Guide)

Incoming FAX Report (refer to FAX Operation Guide)

Result Report

Settings

Send Result Report (page 8-43)

FAX RX Result Report (refer to FAX Operation Guide

Job Finish Notice Setting (refer to FAX Operation Guide)

RX Result Report Type (refer to FAX Operation Guide)

xlii

> Menu Map

Report Sending Log History Auto Sending (page 8-44)

Sending Log History (page 8-44)

Destination (page 8-44)

Job Log Subject (page 8-44)

SSFC Log Subject (page 8-44)

Personal Information (page 8-44)

Settings

Auto Sending (page 8-44)

Destination (page 8-44)

Subject (page 8-44)

Log Reset (page 8-44)

Device Log History

Settings

Device Log History (page 8-45)

Auto Sending (page 8-45)

Destination (page 8-45)

Subject (page 8-45)

Secure Comm. Error

Log

Secure Comm. Error Log (page 8-46)

Auto Sending (page 8-46)

Destination (page 8-46)

Subject (page 8-46)

System/Network Network Host Name (page 8-47)

Wired Network

Settings

TCP/IP Setting (page 8-47)

LAN Interface (page 8-49)

Wi-Fi Direct Settings Wi-Fi Direct (page 8-49)

Device Name (page 8-49)

IP Address (page 8-49)

Auto Disconnect (page 8-49)

Wi-Fi Settings Wi-Fi (page 8-50)

Setup (page 8-50)

TCP/IP Setting (page 8-52)

Bonjour (page 8-54)

IPSec (page 8-54)

xliii

> Menu Map

System/Network Network Protocol Settings SMTP (E-mail TX) (page 8-54)

POP3 (E-mail RX) (page 8-54)

FTP Client (Transmission)

(page 8-54)

FTP Server (Reception)

(page 8-54)

SMB Client (Transmission)

(page 8-54)

NetBEUI (page 8-54)

WSD Scan (page 8-55)

WSD Print (page 8-55)

i-FAX (page 8-55)

DSM Scan (page 8-55)

ThinPrint (page 8-55)

LPD (page 8-55)

Raw (page 8-56)

IPP (page 8-56)

IPP over SSL (page 8-56)

HTTP (page 8-56)

HTTPS (page 8-56)

LDAP (page 8-56)

SNMPv1/v2c (page 8-57)

SNMPv3 (page 8-57)

Enhanced WSD (page 8-57)

Enhanced WSD over SSL

(page 8-57)

eSCL (page 8-57)

eSCL over SSL (page 8-57)

VNC (RFB) (page 8-58)

VNC (RFB) over SSL (page 8-58)

Enhanced VNC over SSL

(page 8-58)

Security Settings (page 8-58)

Proxy (page 8-59)

Ping (page 8-59)

Restart Network (page 8-59)

xliv

> Menu Map

System/Network Optional Network Basic (page 8-60)

Wireless Network (page 8-61)

Primary Network (Client) (page 8-63)

Security Level (page 8-63)

Interface Block

Setting

USB Host (page 8-64)

USB Device (page 8-64)

USB Storage (page 8-64)

Optional Interface 1 (page 8-64)

Optional Interface 2 (page 8-64)

Data Security Hard Disk Initialization (page 8-65)

Hard Disk/SSD Initialization (page 8-65)

SSD Initialization (page 8-65)

Data Sanitization (page 8-66)

Software Verification (page 8-66)

Optional Function (page 8-67)

Bluetooth Settings (page 8-67)

Restart Entire Device (page 8-67)

NFC (page 8-68)

Remote Operation (page 8-68)

Edit Destination Address Book (page 3-23)

One Touch Key (page 3-30)

Print List (refer to FAX Operation Guide)

Address Book

Defaults

Sort (page 8-69)

Narrow Down (page 8-69)

Address Book Type (page 8-69)

Edit Restriction Address Book (page 8-69)

One-Touch Key (page 8-69)

xlv

> Menu Map

User Login/Job Accounting User Login Setting User Login (page 9-3)

Authentication

Security

User Account Lockout Set.

(page 9-5)

Password Policy Settings

(page 9-7)

Local User List (page 9-8)

Local Authorization (page 9-18)

Group Authorization

Set.

Group Authorization (page 9-19)

Group List (page 9-20)

Guest Authorization

Set.

Guest Authorization (page 9-22)

Guest Property (page 9-23)

Obtain NW User Property (page 9-25)

Simple Login

Settings

Simple Login (page 9-27)

Simple Login Key (page 9-28)

ID Card Settings Keyboard Login (page 9-30)

Additional Authentication

(page 9-30)

PIN Code Authorization (page 9-31)

Job Accounting

Setting

Job Accounting (page 9-34)

Job Accounting Access (page 9-35)

Job Accounting

(Local)

Print Accounting Report

(page 9-48)

Total Job Accounting (page 9-47)

Each Job Accounting (page 9-47)

Accounting List (page 9-36)

Default Setting (page 9-44)

Apply Limit (page 9-50)

Copy/Printer Count (page 9-51)

Unknown User Setting (page 9-52)

User Property (page 9-11)

xlvi

> Menu Map

Date/Timer/Energy Saver Date/Time (page 8-70)

Date Format (page 8-70)

Time Zone (page 8-70)

Auto Panel Reset (page 8-70)

Auto Error Clear (page 8-70)

Low Power Timer (page 8-71)

Panel Reset Timer (page 8-71)

Sleep Timer (page 8-71)

Interrupt Clear Timer (page 8-71)

Error Job Skip (page 8-71)

Error Clear Timer (page 8-71)

Unusable Time (refer to FAX Operation Guide)

Sleep Rules (models for Europe) (page 8-71)

Sleep Level (models except for Europe) (page 8-72)

EnergySaver RecoveryLevel (page 8-72)

Weekly Timer Settings (page 8-72)

Power Off Rule (models for Europe) (page 8-73)

Power Off Timer (models for Europe) (page 8-73)

Ping Timeout (page 8-73)

xlvii

> Menu Map

Adjustment/Maintenance Density Adjustment Copy (page 8-74)

Send/Box (page 8-74)

FAX (refer to FAX Operation Guide)

Background Density

Adj.

Copy (Auto) (page 8-74)

Send/Box (Auto) (page 8-74)

Sharpness

Adjustment

Copy (page 8-74)

Send/Box (page 8-74)

Correcting Black Lines (page 8-74)

System Initialization (page 8-74)

Display Brightness (page 8-75)

Silent Mode (page 8-75)

Auto Color Correction (page 8-75)

Tone Curve Adjustment (page 8-75)

Drum Refresh 1 (page 8-75)

Drum Refresh 2 (page 8-75)

Memory Diagnostics (page 8-75)

Contrast Copy (page 8-75)

Send/Box (page 8-75)

Auto Drum Refresh (page 8-76)

Print Density (page 8-76)

Internet (page 8-76)

Application (page 8-76)

1-1

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-4

Laser Safety (Europe) .............................................................................................................................. 1-5

SAFETY OF LASER BEAM (USA) .......................................................................................................... 1-6

Safety Instructions Regarding the Disconnection of Power ..................................................................... 1-7

Compliance and Conformity .................................................................................................................... 1-7

Radio Tag Technology ............................................................................................................................. 1-8

Other precautions (for users in California, the United States) .................................................................. 1-8

Warranty (the United States and Canada) ............................................................................................... 1-9

Legal Restriction on Copying/Scanning ................................................................................................. 1-10

EN ISO 7779 .......................................................................................................................................... 1-10

EK1-ITB 2000 ........................................................................................................................................ 1-10

Wireless Connection (Mexico only) ....................................................................................................... 1-10

Security Precautions when Using Wireless LAN (If equipped) .............................................................. 1-10

Limited Use of This Product (If equipped) .............................................................................................. 1-11

Legal Information ................................................................................................................................... 1-12

Energy Saving Control Function ............................................................................................................ 1-18

Automatic 2-Sided Print Function .......................................................................................................... 1-18

Resource Saving - Paper ....................................................................................................................... 1-18

Environmental benefits of "Power Management" ................................................................................... 1-18

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-18

1-2

Legal and Safety Information > Notice

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,

other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their

meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated

inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited

action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of

the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are

illegible or if the guide itself is missing (fee required).

NOTE

An original which resembles a bank note closely may not be copied properly in some rare cases because this

machine is equipped with a counterfeiting prevention function.

1-3

Legal and Safety Information > Notice

Environment

The service environmental conditions are as follows:

Avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the

machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of

copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that

the room be properly ventilated.

Temperature 50 to 90.5 °F (10 to 32.5 °C)

Humidity 10 to 80%

1-4

Legal and Safety Information > Notice

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns.

Keep parts which contain toner out of the reach of children.

If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes

and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If

coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of

your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,

contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy parts which contain toner.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner

container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature

and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multipurpose

(MP) Tray, return it to its original package and reseal it.

1-5

Legal and Safety Information > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is

hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no

radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2014.

Regarding CLASS 1 laser products, information is provided on the rating label.

1-6

Legal and Safety Information > Notice

SAFETY OF LASER BEAM (USA)

1. Safety of laser beam

This machine has been certified by the manufacturer to Class 1 level under the radiation performance standards

established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is

safe to use during normal operation and maintenance. The laser optical system, enclosed in a protective housing and

sealed within the external covers, never permits the laser beam to escape.

2. The CDRH Act

A laser-product-related act was implemented on Aug. 2, 1976, by the Center for Devices and Radiological Health

(CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products in the U.S. without

certification, and applies to laser products manufactured after Aug. 1, 1976. The label shown below indicates

compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

The position of the rating label is show below.

3. Maintenance

For safety of the service personnel, follow the maintenance instructions in the other section of this manual.

4. Safety switch

The power to the laser unit is cut off when the front cover is opened.

XXXXi

1-7

Legal and Safety Information > Notice

Safety Instructions Regarding the Disconnection of

Power

Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and

are not suitable for isolating the equipment from the power source.

Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension. Les interrupteurs

sur l'appareil ne sont que des interrupteurs de fonctionnement: ils ne mettent pas l'appareil hors tension.

Compliance and Conformity

Hereby, KYOCERA Document Solutions Inc. declares that the radio equipment type TASKalfa 3212i and

TASKalfa 4012i are in compliance with Directive 2014/53/EU.

The full text of the EU declaration of conformity is available at the following internet address:

https://www.kyoceradocumentsolutions.eu/index/service/dlc.html

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of

the FCC Rules.

These limits are designed to provide reasonable protection against harmful interference in a residential installation. This

equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the

instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference

will not occur in a particular installation. If this equipment does cause harmful interference to radio or television

reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the

interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

• The use of a non-shielded interface cable with the referenced device is prohibited.

CAUTION — The changes or modifications not expressly approved by the party responsible for compliance could void

the user's authority to operate the equipment.

This device complies with Part 15 of FCC Rules.

Operation is subject to the following two conditions; (1) this device may not cause harmful interference, and (2) this

device must accept any interference received, including interference that may cause undesired operation.

This device complies with Industry Canada licence-exempt RSS standard(s). Operation is subject to the following two

conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including

interference that may cause undesired operation of the device.

The antenna(s) used for this transmitter must be installed to provide a separation distance of at least 20 cm from all

persons and must not be co-located or operating in conjunction with any other transmitter.

Industry Canada ICES-003 Compliance Label: CAN ICES-3B/NMB-3B

* The above statements are valid only in the United States of America and Canada.

NOTE — Use shielded interface cables.

Module name, Option Software Ver. Frequency band in which the

radio equipment operates:

Maximum radio-frequency power

transmitted in the frequency band in

which the radio equipment operates:

IB-51 (option) 2.2.6 2.4GHz 100mW

IB-35 (option) 2014.12 2.4GHz 100mW

Transmitter Module(SRD) 2005.11 13.56MHz 0.2nW

1-8

Legal and Safety Information > Notice

Radio Tag Technology

In some countries the radio tag technology used in this equipment to identify the toner container may be subject to

authorization and the use of this equipment may consequently be restricted.

Other precautions

(for users in California, the United States)

Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate.

1-9

Legal and Safety Information > Notice

Warranty (the United States and Canada)

3212i/4012i

MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY

KYOCERA Document Solutions America, Inc. and KYOCERA Document Solutions Canada, Ltd.

(both referred to as "KYOCERA") warrant the Customer's new Multifunctional Product (referred to

as "MFP"), and the new accessories installed with the initial installation of the MFP, against any

defects in material and workmanship for a period of one year, or 600,000 copies/prints from date of

installation, whichever first occurs. In the event the MFP or an accessory is found to be defective

within the warranty period, KYOCERA's only obligation and the Customer's exclusive remedy shall

be replacement of any defective parts. KYOCERA shall have no obligation to furnish labor.

This warranty is valid only for the original retail purchaser (referred to as the "Customer") of a new

KYOCERA MFP in the United States of America or Canada, based upon the country of purchase.

In order to obtain performance of this warranty, the Customer must immediately notify the

Authorized KYOCERA Dealer from whom the product was purchased. If the KYOCERA Dealer is

not able to provide service, write to KYOCERA at the address below for the name and address of

the Authorized KYOCERA Dealer in your area, or check KYOCERA's website at

www.kyoceradocumentsolutions.com for KYOCERA Document Solutions America, Inc. or

www.kyoceradocumentsolutions.ca for KYOCERA Document Solutions Canada, Ltd.

This warranty does not cover MFPs or accessories which: (a) have become damaged due to

operator negligence, misuse, accidents, improper storage or unusual physical or electrical stress,

(b) have used parts or supplies which are not genuine KYOCERA brand parts or supplies, (c) have

been installed or serviced by a technician not employed by KYOCERA or an Authorized KYOCERA

Dealer, or (d) have had the serial number modified, altered, or removed.

This warranty gives the Customer specific legal rights. The Customer may also have other rights,

which vary from state to state, or province to province. Neither the seller, nor any other person, is

authorized to extend the time period or expand this warranty on behalf of KYOCERA.

THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS,

EXPRESS OR IMPLIED, AND KYOCERA SPECIFICALLY DISCLAIMS ANY IMPLIED

WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR

PURPOSE. THIS WARRANTY SHALL NOT EXTEND TO, AND KYOCERA SHALL NOT BE

LIABLE FOR, ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES WHICH MAY ARISE OUT OF

THE USE OF, OR INABILITY TO USE, THE MFP.

KYOCERA Document Solutions Canada, Ltd.

6120 Kestrel Rd., Mississauga, ON L5T 1S8,

Canada

KYOCERA Document Solutions America, Inc.

225 Sand Road,

Fairfield, New Jersey 07004-0008, USA

1-10

Legal and Safety Information > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do

not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

EN ISO 7779

Maschinenlärminformations-Verordnung 3. GPSGV, 06.01.2004: Der höchste Schalldruckpegel beträgt 70 dB (A) oder

weniger gemäß EN ISO 7779.

EK1-ITB 2000

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um

störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren Gesichtsfeld

platziert werden.

Wireless Connection (Mexico only)

The operation of this equipment is subject to the following two conditions:

(1) it is possible that this equipment or device may not cause harmful interference, and (2) this equipment or device must

accept any interference, including interference that may cause undesired operation.

La operación de este equipo está sujeta a las siguientes dos condiciones:

(1) es posible que este equipo o dispositivo no cause interferencia perjudicial y (2) este equipo o dispositivo debe

aceptar cualquier interferencia, incluyendo la que pueda causar su operación no deseada.

Security Precautions when Using Wireless LAN

(If equipped)

Wireless LAN allows information to be exchanged between wireless access points instead of using a network cable,

which offers the advantage that a LAN connection can be established freely within an area in which radio waves can be

transmitted.

On the other hand, the following problems may occur if security settings are not configured, because radio waves can

pass through obstacles (including walls) and reach everywhere within a certain area.

Secretly Viewing Communication Contents

A third person with malicious objectives may intentionally monitor radio waves and gain unauthorized access to the

following communication contents.

• Personal information including ID, passwords, and credit card numbers

• Contents of email messages

1-11

Legal and Safety Information > Notice

Illegal Intrusion

A third party with malicious intent may gain unauthorized access to personal or company networks and conduct the

following illegal actions.

• Extracting personal and confidential information (information leak)

• Entering into communication while impersonating a specific person and distributing unauthorized information

(spoofing)

• Modifying and retransmitting intercepted communications (falsification)

• Transmitting computer viruses and destroying data and systems (destruction)

Wireless LAN cards and wireless access points contain built-in security mechanisms to address these problems and to

reduce the possibility of these problems occurring by configuring the security settings of wireless LAN products when

the product is used.

We recommend that customers take responsibility and use their judgment when configuring the security settings and

that they ensure that they fully understand the problems that can occur when the product is used without configuring the

security settings.

Limited Use of This Product (If equipped)

• Radio waves transmitted from this product may affect medical equipment. When using this product in a medical

institution or in the vicinity of medical instruments, either use this product according to the instructions and

precautions provided by the administrator of the institution or those provided on the medical instruments.

• Radio waves transmitted from this product may affect automatic control equipment including automatic doors and fire

alarms. When using this product in the vicinity of the automatic control equipment, use this product according to the

instructions and precautions provided on the automatic control equipment.

• If this product is used in devices that are directly related to service including airplanes, trains, ships, and automobiles

or this product is used in applications requiring high reliability and safety to function and in devices requiring accuracy

including those used in disaster prevention and crime prevention and those used for various safety purposes, please

use this product after considering the safety design of the entire system including adoption of a failsafe design and

redundancy design for reliability and safety maintenance of the entire system. This product is not intended for use in

applications requiring high reliability and safety including aerospace instruments, trunk communication equipment,

nuclear power control equipment, and medical equipment; hence, the decision as to whether to use this product in

these applications needs to be fully considered and determined.

Sólo México (Mexico only)

Este equipo utiliza el módulo de interfaz de red inalámbrica modelo LBWA1ZZ1CA para conectarse a las redes

Inalámbricas.

1-12

Legal and Safety Information > Notice

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document

Solutions Inc. is prohibited.

Regarding Trade Names

• PRESCRIBE is registered trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• TASKalfa is registered trademarks or trademarks of KYOCERA Document Solutions Inc.

• Microsoft, Windows, Windows Vista, Windows Server, Internet Explorer, Excel and PowerPoint are registered

trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging

Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of

International Typeface Corporation.

• ThinPrint is a trademark of Cortado AG in Germany and other countries.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the software having modules developed by Independent JPEG Group.

• This product contains NetFront Browser of ACCESS CO., LTD.

• ACCESS, ACCESS logo and NetFront are trademarks or registered

trademarks of ACCESS CO., LTD. in the United States, Japan and

other countries.

• iPad, iPhone and iPod touch are trademarks of Apple Inc., registered in the U.S. and other countries.

• AirPrint and the AirPrint logo are trademarks of Apple Inc.

• iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license by

Apple Inc.

• Google and Google Cloud Print™ are trademarks and/or registered trademarks of Google Inc.

• Mopria™ is registered trademarks of Mopria™ Alliance.

• Wi-Fi and Wi-Fi Direct are trademarks and/or registered trademarks of Wi-Fi Alliance.

• RealVNC, VNC and RFB are registered trademarks of RealVNC Ltd. in the U.S. and in other countries.

All other brands and product names are registered trademarks or trademarks of their respective companies. The

designations ™ and ® will not be used in this Operation Guide.

1-13

Legal and Safety Information > Notice

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)

software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it

under the terms of GPL/LGPL. For further information including availability of the source code, visit

http://www.kyoceradocumentsolutions.com/gpl/.

OpenSSL License

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following

conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following

disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following

disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment:

"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.

(http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived

from this software without prior written permission.

For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without

prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software

developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED

WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND

FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR

ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR

CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR

SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON

ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE

OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE

POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so

as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The

following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the

SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the

holder is Tim Hudson (tjh@cryptsoft.com).

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the

package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following

conditions are met:

1-14

Legal and Safety Information > Notice

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following

disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement:

"This product includes cryptographic software written by Eric Young (eay@cryptsoft.com)"

The word 'cryptographic' can be left out if the routines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must

include an acknowledgement: "This product includes software written by Tim Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE

FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES

(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,

DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,

WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN

ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.

this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or

personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of

this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the

fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from

Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights

are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access

to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not

remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you

shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as

requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.

Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular

purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential

damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9Massachusetts U.S.A. law governs this Agreement.

1-15

Legal and Safety Information > Notice

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.

Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in

FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No

change in this Agreement is effective unless written and signed by properly authorized representatives of each party.

By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

Knopflerfish License

This product includes software developed by the Knopflerfish Project.

http://www.knopflerfish.org

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following

conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following

disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following

disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the KNOPFLERFISH project nor the names of its contributors may be used to endorse or

promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY

EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE

EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF

SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)

HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR

TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS

SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Apache License (Version 2.0)

Apache License

Version 2.0, January 2004

http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1. Definitions.

"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1

through 9 of this document.

"Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.

"Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or are

under common control with that entity. For the purposes of this definition, "control" means (i) the power, direct or

indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownership of

fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.

"You" (or "Your") shall mean an individual or Legal Entity exercising permissions granted by this License.

"Source" form shall mean the preferred form for making modifications, including but not limited to software source

code, documentation source, and configuration files.

1-16

Legal and Safety Information > Notice

"Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including

but not limited to compiled object code, generated documentation, and conversions to other media types.

"Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as

indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix

below).

"Derivative Works" shall mean any work, whether in Source or Object form, that is based on (or derived from) the

Work and for which the editorial revisions, annotations, elaborations, or other modifications represent, as a whole, an

original work of authorship. For the purposes of this License, Derivative Works shall not include works that remain

separable from, or merely link (or bind by name) to the interfaces of, the Work and Derivative Works thereof.

"Contribution" shall mean any work of authorship, including the original version of the Work and any modifications or

additions to that Work or Derivative Works thereof, that is intentionally submitted to Licensor for inclusion in the Work

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the purposes of this definition, "submitted" means any form of electronic, verbal, or written communication sent to the

Licensor or its representatives, including but not limited to communication on electronic mailing lists, source code

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discussing and improving the Work, but excluding communication that is conspicuously marked or otherwise

designated in writing by the copyright owner as "Not a Contribution."

"Contributor" shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been

received by Licensor and subsequently incorporated within the Work.

2. Grant of Copyright License. Subject to the terms and conditions of this License, each Contributor hereby grants to

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perpetual, worldwide, non-exclusive, no-charge, royalty-free, irrevocable (except as stated in this section) patent

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applies only to those patent claims licensable by such Contributor that are necessarily infringed by their

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4. Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with

or without modifications, and in Source or Object form, provided that You meet the following conditions:

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(d)If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that You distribute

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Derivative Works; or, within a display generated by the Derivative Works, if and wherever such third-party notices

normally appear. The contents of the NOTICE file are for informational purposes only and do not modify the

License. You may add Your own attribution notices within Derivative Works that You distribute, alongside or as an

addendum to the NOTICE text from the Work, provided that such additional attribution notices cannot be

construed as modifying the License.

You may add Your own copyright statement to Your modifications and may provide additional or different license

terms and conditions for use, reproduction, or distribution of Your modifications, or for any such Derivative Works as

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in this License.

1-17

Legal and Safety Information > Notice

5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for

inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any

additional terms or conditions. Notwithstanding the above, nothing herein shall supersede or modify the terms of any

separate license agreement you may have executed with Licensor regarding such Contributions.

6. Trademarks. This License does not grant permission to use the trade names, trademarks, service marks, or product

names of the Licensor, except as required for reasonable and customary use in describing the origin of the Work and

reproducing the content of the NOTICE file.

7. Disclaimer of Warranty. Unless required by applicable law or agreed to in writing, Licensor provides the Work (and

each Contributor provides its Contributions) on an "AS IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF

ANY KIND, either express or implied, including, without limitation, any warranties or conditions of TITLE, NON-

INFRINGEMENT, MERCHANTABILITY, or FITNESS FOR A PARTICULAR PURPOSE. You are solely responsible

for determining the appropriateness of using or redistributing the Work and assume any risks associated with Your

exercise of permissions under this License.

8. Limitation of Liability. In no event and under no legal theory, whether in tort (including negligence), contract, or

otherwise, unless required by applicable law (such as deliberate and grossly negligent acts) or agreed to in writing,

shall any Contributor be liable to You for damages, including any direct, indirect, special, incidental, or consequential

damages of any character arising as a result of this License or out of the use or inability to use the Work (including

but not limited to damages for loss of goodwill, work stoppage, computer failure or malfunction, or any and all other

commercial damages or losses), even if such Contributor has been advised of the possibility of such damages.

9. Accepting Warranty or Additional Liability. While redistributing the Work or Derivative Works thereof, You may choose

to offer, and charge a fee for, acceptance of support, warranty, indemnity, or other liability obligations and/or rights

consistent with this License. However, in accepting such obligations, You may act only on Your own behalf and on

Your sole responsibility, not on behalf of any other Contributor, and only if You agree to indemnify, defend, and hold

each Contributor harmless for any liability incurred by, or claims asserted against, such Contributor by reason of your

accepting any such warranty or additional liability.

END OF TERMS AND CONDITIONS

APPENDIX: How to apply the Apache License to your work.

To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets

"[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the

appropriate comment syntax for the file format. We also recommend that a file or class name and description of

purpose be included on the same "printed page" as the copyright notice for easier identification within third-party

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Licensed under the Apache License, Version 2.0 (the "License"); you may not use this file except in compliance with the

License. You may obtain a copy of the License at

http://www.apache.org/licenses/LICENSE-2.0

Unless required by applicable law or agreed to in writing, software distributed under the License is distributed on an "AS

IS" BASIS, WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied. See the License for

the specific language governing permissions and limitations under the License.

1-18

Legal and Safety Information > Notice

Energy Saving Control Function

The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of

time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state

but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of

time.

Low Power Mode (page 2-39)

Sleep (page 2-39)

Power Off Timer (models for Europe) (page 2-41)

Automatic 2-Sided Print Function

This device includes 2-sided printing as a standard function. For example, by printing two 1-sided originals onto a single

sheet of paper as a 2-sided print, it is possible to lower the amount of paper used.

Duplex (page 6-44)

Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources. Duplex

mode also reduces the amount of paper that must be purchased, and thereby reduces cost. It is recommended that

machines capable of duplex printing be set to use duplex mode by default.

Resource Saving - Paper

For the preservation and sustainable use of forest resources, it is recommended that recycled as well as virgin paper

certified under environmental stewardship initiatives or carrying recognised ecolabels, which meet EN 12281:2002* or

an equivalent quality standard, be used.

This machine also supports printing on 64 g/m2 paper. Using such paper containing less raw materials can lead to

further saving of forest resources.

* : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes"

Your sales or service representative can provide information about recommended paper types.

Environmental benefits of "Power Management"

To reduce power consumption when idle, this machine is equipped with a power management function that

automatically activates energy-saving mode when the machine is idle for a certain period of time.

Although it takes the machine a slight amount of time to return to READY mode when in energy-saving mode, a

significant reduction in energy consumption is possible. It is recommended that the machine be used with the activation

time for energy-saving mode set to the default setting.

Energy Star (ENERGY STAR®) Program

We have determined as a participating company in the International Energy Star Program that this

product is compliant with the standards laid out in the International Energy Star Program.

ENERGY STAR® is a voluntary energy efficiency program with the goal of developing and promoting the

use of products with high energy efficiency in order to help prevent global warming. By purchasing

ENERGY STAR® qualified products, customers can help reduce emissions of greenhouse gases during

product use and cut energy-related costs.

2-1

2 Installing and Setting

up the Machine

This chapter provides information for the administrator of this machine, such as part names, cable connection, and

software installation.

Part Names (Machine Exterior) ..................... 2-2

Part Names (Connectors/Interior) ................. 2-4

Part Names (With Optional Equipments

Attached) ....................................................... 2-5

Connecting the Machine and Other Devices ..... 2-6

Connecting Cables ........................................ 2-7

Connecting LAN Cable ....................... 2-7

Connecting USB Cable ....................... 2-8

Connecting the Power Cable .............. 2-8

Power On/Off ................................................ 2-9

Power On ............................................ 2-9

Power Off ............................................ 2-9

Using the Operation Panel .......................... 2-10

Operation Panel Keys ....................... 2-10

Adjusting the Operation Panel Angle . 2-11

Assigning Functions to Function

Keys .................................................. 2-12

Touch Panel ................................................ 2-14

Home Screen .................................... 2-14

Display for Device Information .......... 2-18

Display Setting Screen ..................... 2-18

Functions Key ................................... 2-19

Using the Screen .............................. 2-19

Display of Keys That Cannot Be

Set .................................................... 2-20

Original Preview ................................ 2-20

Entering Numbers ............................. 2-23

Using the Enter Key .......................... 2-24

Using the Quick No. Search Key ...... 2-24

Help Screen ...................................... 2-25

Accessibility Functions (Magnifying

the View) ........................................... 2-26

Logout ............................................... 2-28

Default Settings of the Machine .................. 2-29

Setting Date and Time ...................... 2-29

Network Setup ............................................ 2-30

Configuring the Wired Network ......... 2-30

Configuring the Wireless Network .... 2-32

Setting Wi-Fi Direct ........................... 2-36

Configuring NFC ............................... 2-38

Energy Saver Function ............................... 2-39

Low Power Mode .............................. 2-39

Sleep ................................................. 2-39

Auto Sleep ........................................ 2-40

Sleep Rules (models for Europe) ...... 2-40

Sleep Level (Energy Saver) (models

except for Europe) ............................ 2-40

Energy Saver Recovery Level .......... 2-40

Weekly Timer Settings ...................... 2-40

Power Off Timer (models for Europe) 2-41

Quick Setup Wizard .................................... 2-42

Installing Software ....................................... 2-45

Software on DVD (Windows) ............ 2-45

Installing Software in Windows ......... 2-46

Uninstalling the Software .................. 2-52

Installing Software in Mac

Computer .......................................... 2-53

Setting TWAIN Driver ........................ 2-55

Setting WIA Driver ............................ 2-57

Checking the Counter ................................. 2-58

Additional Preparations for the

Administrator ............................................... 2-59

Sending Documents to a PC ............. 2-59

Strengthening the Security ................ 2-59

Command Center RX .................................. 2-61

Accessing Command Center RX ...... 2-62

Changing Security Settings .............. 2-63

Changing Device Information ........... 2-64

E-mail Settings .................................. 2-65

Registering Destinations ................... 2-69

Creating a New Custom Box ............ 2-70

Printing a document stored in a Custom

Box .................................................... 2-71

Transferring Data from Our Other

Products ...................................................... 2-73

Migrating the Address Book .............. 2-73

2-2

Installing and Setting up the Machine > Part Names (Machine Exterior)

Part Names (Machine Exterior)

1 Document Processor

2 Original Loaded Indicator

3 Original Width Guides

4 Cleaning Cloth Compartment

5 Original Table

6 Original Eject Table

7 Original Stopper

8 USB Memory Slot

9 Slit Glass

10 Original Size Indicator Plates

11 Platen

12 Operation Panel

13 Front Cover

14 Cassette 1

15 Cassette 2

16 Power Switch

17 Handles

18 Right Cover 2 Lever

19 Right Cover 2

20 Main Power Switch

21 Paper Stopper

22 Inner Tray

23 Job Separator Tray

3 8 11 12

14 15 17 20 22 17

45 6 9 107

181916 232117

2-3

Installing and Setting up the Machine > Part Names (Machine Exterior)

24 Paper Width Adjusting Tab

25 Paper Width Guide

26 Paper Length Guide

27 Right Cover 1 Lever

28 Right Cover 1

29 Paper Width Guide

30 Multipurpose Tray

31 Support Tray Section of the Multipurpose Tray

27 282624

2-4

Installing and Setting up the Machine > Part Names (Connectors/Interior)

Part Names (Connectors/Interior)

1 USB Interface Connector

2 USB Port

3 Network Interface Connector

4 Option Interface Slot

5 Toner Container

6 Waste Toner Box

7 Spare Waste Toner Box Tray (W1)

2-5

Installing and Setting up the Machine > Part Names (With Optional Equipments Attached)

Part Names (With Optional Equipments

Attached)

1 Tray 1 to 7 (tray 1 is the top tray)

2 Tray A

3 Tray B

4 Job Separator Tray

5 Finisher Tray

Optional Equipment (page 11-2)

6 Cassette 3

7 Cassette 4

8 Control Section of the Finisher

Manual Staple (page 5-70)

9 Original Cover

2-6

Installing and Setting up the Machine > Connecting the Machine and Other Devices

Connecting the Machine and Other Devices

Prepare the cables necessary to suit the environment and purpose of the machine use.

When Connecting the Machine to the PC via USB

When Connecting the Machine to the PC or Tablet by network cable, Wi-Fi, or Wi-Fi direct

Cables that Can Be Used

NOTE

If you are using the machine with the optional wireless interface kit attached, you do not need to connect the LAN

cable. To use a wireless LAN, it is necessary to change the default settings for the machine using the System Menu.

Optional Network (page 8-60)

Connection Environment Function Necessary Cable

Connect a LAN cable to the

machine.

Printer/Scanner/Network FAX*1

*1 Function available when using optional FAX kit. For more information on using the Network FAX, refer to the FAX

Operation Guide.

LAN cable (10BASE-T, 100BASE-TX,

1000BASE-T)

Connect a USB cable to the

machine.

Printer USB2.0 compatible cable (Hi-Speed USB

compliant, Max. 5.0 m, shielded)

IMPORTANT

Using a cable other than a USB 2.0 compatible cable may cause failure.

USB

MFP

Network

Network cable

connection

Wi-Fi

connection*1

Wi-Fi Direct

connection*1

*1 Only for models with

Wi-Fi.

Wi-Fi connection or

Wi-Fi Direct connection

Tablet

Wi-Fi access point

2-7

Installing and Setting up the Machine > Connecting Cables

Connecting Cables

Connecting LAN Cable

1Connect the cable to the machine.

1Connect the LAN cable to the network interface connector.

2Connect the other end of the cable to the hub or the PC.

2Power on the machine and configure the network.

IMPORTANT

Make sure that the power to the machine is turned off.

Power Off (page 2-9)

Network Setup (page 2-30)

2-8

Installing and Setting up the Machine > Connecting Cables

Connecting USB Cable

1Connect the cable to the machine.

1Connect the USB cable to the USB interface connector located on the left side of the body.

2Connect the other end of the cable to the PC.

2Power on the machine.

Connecting the Power Cable

1Connect the cable to the machine.

Connect one end of the supplied power cable to the machine and the other end to a power

outlet.

IMPORTANT

Make sure that the power to the machine is turned off.

Power Off (page 2-9)

IMPORTANT

Only use the power cable that comes with the machine.

2-9

Installing and Setting up the Machine > Power On/Off

Power On/Off

Power On

1Turn the power switch on.

Power Off

1Turn the power switch off.

The confirmation message for power supply off is displayed.

It takes about 3 minutes for power off.

CAUTION

If this machine will be left unused for an extended period (e.g. overnight), turn it off at the power switch. If the

machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the

outlet as a safety precaution.

IMPORTANT

If using the products equipped with the fax function, note that turning the machine off at the power switch

disables fax transmission and reception. Remove paper from the cassettes and seal it in the paper storage

bag to protect it from humidity.

2-10

Installing and Setting up the Machine > Using the Operation Panel

Using the Operation Panel

Operation Panel Keys

1[Home] key: Displays the Home screen.

2[Numeric Keypad] key: Displays numeric keys on the touch panel.

3 Function Key: These keys enable various functions and applications, including copy and scan, to be registered.

4[Job Separator] indicator: Lights when there is paper in the job separator tray.

5[Accessibility Display] key: Switches the touch panel display on the Copy screen and the Send screen to a

magnified view.

6[Status/Job Cancel] key: Displays the Status/Job Cancel screen.

7[System Menu/Counter] key: Displays the System Menu screen.

8[Reset] key: Returns settings to their default states.

9[Stop] key: Cancels or pauses the job in progress.

10 [Start] key: Starts copying and scanning operations and processing for setting operations.

11 [Interrupt] key: Displays the Interrupt Copy screen.

12 [Authentication/Logout] key: Authenticates user switching, and exits the operation for the current user (i.e. log out).

13 [Energy Saver] key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

14 [Attention] indicator: Lights or blinks when an error occurs and a job is stopped.

15 [Memory] indicator: Blinks while the machine is accessing the hard disk, fax memory or USB memory (general

purpose item).

16 [Processing] indicator: Blinks while printing or sending/receiving.

17 Touch Panel: Displays icons for configuring machine settings.

Assigning Functions to Function Keys (page 2-12)

134

5 6 7 8 9 10 11 12 13

16 15 14172

2-11

Installing and Setting up the Machine > Using the Operation Panel

Adjusting the Operation Panel Angle

The angle of the operation panel can be adjusted.

2-12

Installing and Setting up the Machine > Using the Operation Panel

Assigning Functions to Function Keys

Function keys are keys to which various functions and applications, including copy and scan, can be assigned.

Frequently used functions and applications can be assigned and the screen can easily be displayed.

For this machine, the following functions are pre-assigned; however, alternative functions can be registered by

re-assigning these functions.

•[F1] (Function key 1): Copy

•[F2] (Function key 2): Send

•[F3] (Function key 3): FAX (Option)

1Display the screen.

[System Menu/Counter] key > [Common Settings] > [Function Key Assignment]

2Configure the settings.

1Select [Change] to enable the function key to be set.

2Select the function to be assigned.

NOTE

If user login administration is enabled, you can only change the settings by logging in with

administrator privileges. The factory default login user name and login password are set as

shown below.

Function Description Reference page

None No function has been assigned. —

Copy Displays the Copy screen. page 5-17

Send Displays the Send screen. page 5-21

FAX*1 Displays the FAX screen. Refer to the FAX

Operation

Guide.

Custom Box Displays the Custom Box screen. page 5-52

Job Box Displays the Job Box screen. page 4-12

Removable Memory Displays the Removable Memory screen. page 5-64

FAX Box*1 Displays the FAX Box screen. Refer to the FAX

Operation

Guide.

Send to Me (E-mail)*2 Displays the Send screen. The E-mail

address of the logged-in user is set as the

destination.

page 5-38

Send to Me from Box

(E-mail)*2

Displays the Custom Box screen. The E-

mail address of the logged-in user is set as

the destination.

page 5-58

Model Name Login User Name Login Password

TASKalfa 3212i 3200 3200

TASKalfa 4012i 4000 4000

2-13

Installing and Setting up the Machine > Using the Operation Panel

Internet Browser Displays the Internet Browser screen. page 5-68

Program Calls up the registered program. The icon

will change according to the function of the

program.

page 5-9

Application Name Displays the selected applications. page 5-12

*1 Displayed only on products with the fax function installed.

*2 Displayed when user login administration is enabled.

Function Description Reference page

2-14

Installing and Setting up the Machine > Touch Panel

Touch Panel

Home Screen

This screen is displayed by selecting the [Home] key on the operation panel. Touching an icon will display the

corresponding screen.

You can change the icons to display on the Home screen as well as its background.

Editing the Home Screen (page 2-15)

* The appearance may differ from your actual screen, depending on your configuration and option

settings.

No. Item Description

1Message Displays the message depending on the status.

2Desktop Displays function icons including the functions registered in

program. Icons that are not displayed on the first page will

appear by changing the page.

3Screen-switching

keys

Use these buttons to switch between desktop pages.

NOTE

You can also switch views by touching the screen and moving

the finger sideways (i.e. swiping).

4Taskbar Displays task icons.

5[Logout] Logs out the current user. This is displayed when user login

administration is enabled.

Status

Logout

Copy Send Custom Box

Job Box Removable

Memory

Select the function.

Admin

FAX

Internet Browser

FAX Box

mm0101_01

ProgramSystem

Paper

Settings

Status/

Job Cancel

Device

Information

Language HelpWi-Fi Direct

12/12/2017 14:00

Status

Logout

Select the function.

Admin

Custom Box

FAX

Internet BrowserFAX Box

Copy Send

Job Box Removable

Memory

mm0101_02

ProgramSystem

Paper

Settings

Status/

Job Cancel

Device

Information

Language HelpWi-Fi Direct

122

2-15

Installing and Setting up the Machine > Touch Panel

Editing the Home Screen

You can change the background of the Home screen as well as which icons are displayed.

1Display the screen.

1[System Menu/Counter] key > [Home]

2Configure the settings.

The available settings are shown below.

6Login User Name Displays the logged-in user name. This is displayed when

user login administration is enabled. Selecting "Login User

Name" will display the information of the logged-in user.

7Status Icon (Wi-Fi) The icon is displayed when Wi-Fi is connected. When Wi-Fi is

not connected, " " is displayed.

8Status Icon (Error) The icon is displayed during network startup or error.

NOTE

If user login administration is enabled, you can only change the settings by logging in

with administrator privileges. The factory default login user name and login password are

set as shown below.

Item Description

Customize

Desktop

Specify the function icons to display on the desktop.*1

Select [Add] to display the screen for selecting the function to

display. Select the function to display and [OK].

Select an icon and [Previous] or [After] to change the display

position of the selected icon on the Desktop.

To delete an icon from desktop, select the desired one and select

[Delete].

*1 Displays a maximum of 58 function icons including the installed applications and the

functions that can be used when options are installed.

Customize

Taskbar

Specify the task icons to display on the taskbar.*2

*2 8 task icons can be displayed.

Wallpaper Configure the wallpaper of the Home screen.

Value: Images 1 to 8

No. Item Description

Model Name Login User Name Login Password

TASKalfa 3212i 3200 3200

TASKalfa 4012i 4000 4000

2-16

Installing and Setting up the Machine > Touch Panel

Available Functions to Display on Desktop

Function Icon Description Reference page

Copy*1

*1 Selected at the time of shipment from factory.

Displays the Copy screen. page 5-17

Send*1 Displays the Send screen. page 5-21

FAX*2

*2 Displayed only on products with the fax function installed.

Displays the FAX screen. Refer to the FAX

Operation

Guide.

Custom Box*1 Displays the Custom Box

screen.

page 5-52

Job Box*1 Displays the Job Box screen. page 4-12

Removable

Memory*1

Displays the Removable Memory

screen.

page 5-64

FAX Box*2 Displays the FAX Box screen. Refer to the FAX

Operation

Guide.

Internet Browser Displays the Internet Browser

screen.

page 5-68

Send to Me (E-

mail)*3

*3 Displayed when user login administration is enabled.

Displays the Send screen. The

E-mail address of the logged-in

user is set as the destination.

page 5-38

Send to Me from

Box (E-mail)*3

Displays the Custom Box

screen. The E-mail address of

the logged-in user is set as the

destination.

page 5-58