Table of Contents
- Dear customer
- Security
- Environment
- Software use license
- Installation
- Location conditions
- Safety information
- Paper recommendations
- Handling the unit
- Rules for use symbols
- Terminal description
- Command panel
- Accessing terminal menus
- Packaging contents
- Device installation
- Installing the document feeder
- Feed cassette paper insertion
- Cartridge installation
- Paper delivery stop
- Starting your device
- Paper insertion in the manual input tray
- Copy
- Fax
- SMS
- Parameters/ Setup
- Date/Time
- Summer time / Winter time setting
- Your fax number/Your name
- Type of network
- Geographical settings
- Local prefix
- Transmission report
- Document feed type
- Economy period
- Reception Mode
- Reception without paper
- Number of copies
- Fax or PC reception
- Adjust to page
- Received faxes reduction mode
- Technical Parameters
- Printing the functions guide
- Printing the logs
- Print the list of setups
- Lock the machine
- Read the counters
- Display the consumables status
- Calibrate your scanner
- Directory
- Games and Calendar
- Network features
- USB memory key
- Telephony (option)
- PC Features
- Introduction
- Configuration requirements
- Software installation
- Multifunction Terminal's Supervision
- Companion Director
- Companion Monitor
- Companion Suite Pro functionalities
- Address book
- Fax communications
- SMS Communications
- Software Uninstallation
- Maintenance
Philips LFF6050/CHB User Manual
Displayed below is the user manual for LFF6050/CHB by Philips which is a product in the Multifunctionals category. This manual has pages.
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LFF6050
Dear customer
Dear customer
For your security and comfort, we urge you to carefully read the chapter Security before attempting use.
In buying this multifunction machine, you have opted for a quality Philips product. Your device satisfies all of the
different needs of a modern office automation tool.
This machine allows you to scan in colour, to fax, print and copy in black and white. You can connect the multifunction
device to your PC (Microsoft Windows 2000/XP/Vista).
Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save
documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer
wirelessly.
WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. You will find further
information on our website: www.sagem-communications.com.
The multifunction machine lets you connect a USB-DECT base to one of the USB ports of the device and register DECT
handsets to this base. You can then make and receive calls with the registered DECT handsets using the multifunction
machine telephone line (standard cordless telephone use).
Voice communication is an optional working only with a specific USB DECT dongle that you can obtain from your
retailer. You will find further information on our website: www.sagem-communications.com.
Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.
The LFF6050 multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a printing
speed of 20 ppm. The Companion Suite Pro software provided allows you to use your multifunction machine as a
scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction machine.
Consumables
Refer to section Specifications, page 79.
LFF6050
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Contents
Contents
Dear customer I
Consumables I
Security 1
Security directives 1
EMC 1
Note to users in the United States
of America 1
Declaration of Conformity 1
EME Compliance for Canada 2
Laser Safety Information 2
For Europe/Asia 2
For North America 2
Positions of Safety labels on the machine 3
Symbols for the main power switch 3
Regulatory Information 4
Certifications in Europe 4
CE Marking Traceability Information (For
EU Countries Only) 4
Environment 5
The packaging 5
Batteries and rechargeable batteries 5
The product 5
Software use license 6
Definition 6
License 6
Property 6
Duration 6
Warranty 6
Responsibility 6
Development 6
Applicable law 7
Registered trademarks 7
Prohibited reproductions 7
Installation 8
Location conditions 8
Cautions of use 8
Safety information 9
Safety During Operation 9
Power Supply 10
For Fax or Telephone 10
Paper recommendations 10
Loading paper in the main unit tray 10
Handling of paper 10
Humidity control 10
Handling the unit 10
Operator shocks 10
Moving the unit 10
Handling the Toner Cartridge 10
Rules for use symbols 11
Terminal description 12
Command panel 13
Accessing terminal menus 13
Packaging contents 14
Device installation 14
Installing the document feeder 14
Feed cassette paper insertion 14
Cartridge installation 15
Paper delivery stop 16
Starting your device 16
Device connection 16
Device initial setup 16
Paper insertion in the manual input tray 17
Use of envelopes 18
Copy 19
Simple copy 19
ECO mode copy 19
Advanced copying 19
ID Card Copy mode 20
Special setup for the copying 20
Resolution setup 20
Zoom setup 21
Collated copy setup 21
Analysis origin setup 21
Contrast setup 21
Brightness setup 21
Paper type setup 21
Paper tray selection 22
Sheet-feed analysis margins setup 22
Flat-bed analysis margins setup 22
Left and right printing margins setup 22
Top and bottom printing margins setup 22
Format paper setup 22
Fax 23
Fax transmission 23
Print a header page 23
Immediate transmission 23
Delayed transmission 23
Transmission with auto redial 24
Fax reception 24
Relay broadcast 24
Fax answering machine 25
Saving an access code 25
Activating / Deactivating the answering
machine 25
Printing fax messages stored in the
memory 25
Fax rerouting 25
Activating rerouting 25
Setting the re-direction contact 26
Printing rerouted documents 26
Rerouting fax messages to a USB memory key 26
Activating rerouting 26
Printing rerouted documents 26
Transmission waiting queue 26
Performing immediate transmission from
the waiting queue 26
Consulting or modifying the waiting
queue 27
Deleting a transmission on hold 27
Printing a document in waiting or in
deposit 27
Printing the waiting queue 27
Cancelling a transmission in progress 27
MailBoxes (MBX Fax) 27
Creating an MBX 27
Modifying the features of a MBX 28
Printing the contents of a MBX 28
Deleting a MBX 28
Printing the MBX list 28
MBX deposit in your fax 28
MBX deposit in a remote fax 28
LFF6050
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Contents
MBX polling from a remote fax 28
Deposit and Polling 29
Placing a document in deposit 29
Polling a deposited document 29
SMS 30
SMS Parameters 30
Presentation of the sender 30
SMS Center transmission number 30
Sending an SMS 30
Parameters/Setup 31
Date/Time 31
Summer time / Winter time setting 31
Your fax number/Your name 31
Type of network 32
Geographical settings 32
Country 32
Telecommuncation Network 32
Language 32
Local prefix 32
Transmission report 33
Document feed type 33
Economy period 33
Reception Mode 34
Reception without paper 34
Number of copies 34
Fax or PC reception 34
Adjust to page 35
Received faxes reduction mode 35
Technical Parameters 35
Printing the functions guide 36
Printing the logs 36
Print the list of setups 37
Lock the machine 37
Lock the keyboard 37
Lock the numbers 37
Lock the SMS service 37
Lock the Media service 37
Read the counters 37
Sent pages counter 37
Received pages counter 38
Scanned pages counter 38
Printed pages counter 38
Display the consumables status 38
Calibrate your scanner 38
Directory 39
Creating subscribers record 39
Creating subscribers list 39
Modifying a record 39
Deleting a record or a list 39
Printing the directory 40
Saving/Restoring the directory (Smart
card option) 40
Games and Calendar 41
Sudoku 41
Print a grid 41
Print the solution to a grid 41
Calendar 41
Network features 42
Type of radio network 42
Radio infrastructure network 42
Radio ad-hoc network 42
Radio networks (WLAN) 42
Connect your WLAN adaptor 43
Configure your network 43
Creating or rejoining a network 43
Referring to or changing your network
parameters 44
An example of how an AD-HOC network
may be set up 45
Setting up a multifunction machine 45
Setting up the PC 46
USB memory key 47
Use of the USB memory key 47
Print your documents 47
Print the list of files located in the key 47
Print the files located in the key 47
Delete your files located in the key 48
Analyse the USB memory key content 48
Save a document on a USB memory key 48
Telephony (option) 50
Connecting the USB-DECT base 50
Registering DECT handsets 50
Customising telephony settings 51
Modifying the flash duration (R key) 51
Unregistering DECT handset 51
PC Features 52
Introduction 52
Configuration requirements 52
Software installation 52
Installing the full software package 52
Installing drivers only 54
Installing the drivers using the Companion
Suite Pro software 54
Installing the drivers manually 55
Connections 56
Multifunction Terminal's Supervision 57
Checking the connection between the PC
and the multifunction machine 57
Companion Director 57
Graphical presentation 57
Utilities and applications activation 57
Companion Monitor 57
Graphical presentation 57
Device management 57
Selecting the current device 57
Status of the connection 58
Device parameters 58
Removing a device 58
Display the consumable status 58
Companion Suite Pro functionalities 59
Document analysis 59
Analysis with Scan To 59
Character recognition software (OCR) 59
Printing 60
Printing on the multifunction machine 60
Printing in duplex mode with the
multifunction machine 60
Address book 61
Add a contact to the terminal address
book 61
Add a group to the terminal address
book 61
Manage the address book 62
Modify the information related to a contact 62
Modify a group 62
LFF6050
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Contents
Delete a contact or a group from the
address book 62
Print the address book 62
Import or export an address book 62
Save / Export your address book 62
Import an address book 62
Fax communications 63
Presentation of the Fax window 63
Send a fax 63
Send a fax from the hard disk or the terminal 63
Send a fax from an application 64
Receive a fax 64
Follow-up of fax communications 64
The outbox 64
The send memory (items sent) 65
The outbox log 65
The inbox log 65
Fax parameters 65
Access to fax parameters 65
Description of the tab Logs and Reports 65
Description of the tab Fax Parameters 66
Cover page 66
Creating a cover page template 66
Creating a cover page 68
Description of the tab Cover page 69
SMS Communications 69
Presentation of the SMS window 69
Send an SMS 70
Follow-up of SMS 70
The outbox 70
The outbox log 70
The sent item memory (items sent) 71
SMS Parameters 71
Access to SMS parameters 71
Description of the tab Logs and reports 71
Software Uninstallation 71
Uninstall the software from your PC 71
Uninstall the drivers from your PC 71
Uninstall the drivers using the Companion
Suite Pro software 72
Uninstall the drivers manually 72
Maintenance 73
Service 73
General information 73
Toner cartridge replacement 73
Issues with smart cards 74
Cleaning 74
Scanner reading system cleaning 74
Printer cleaning 74
Printer external cleaning 74
Document-feeder roller cleaning 74
Printer issues 75
Error messages 75
Paper jam 75
Scanner issues 76
Miscellaneous issues 76
Communication errors 76
Transmission from the feeder 76
Transmission from memory 76
Communication error codes 76
General codes 76
PC printing issues 77
PC printing via USB connection 77
PC printing via WLAN connection 78
Firmware update 78
Specifications 79
Physical specifications 79
Electrical specifications 79
Environmental specifications 79
Peripheral specifications 79
Consumable specifications 80
LFF6050
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1 - Security - Environment - Software use license
Security
Security directives
Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown
on the information plate (voltage, current, power network frequency) located on your device. This device shall be
connected to a single phase power network. The device shall not be installed on bare ground.
Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away,
as specified by the Instructions of the ENVIRONMENT chapter of this manual.
Because of the device model, the power connector is the only way to disconnecting the device from the power network,
that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet
located nearby. The outlet shall be easily accessible.
Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded
outlet connected to the building earthing.
For installation conditions and safe use precautions, refer to chapter Installation, page 8.
EMC
Note to users in the United States of America
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part
15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in
a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the
following measures:
1. Reorient or relocate the receiving antenna.
2. Increase the separation between the equipment and receiver.
3. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
4. Consult the dealer or an experienced radio / TV technician for help.
Declaration of Conformity
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received, including interference that may cause undesired operation.
Repairs-maintenance: Repairs and maintenance should only be carried out by a
qualified technician. No user serviceable parts inside the machine. To reduce the risk
of electrical shock, you shall not proceed with these operations yourself, because by
opening or removing the lids, you could expose yourself to two hazards:
- The laser beam can cause irreversible eye damage.
- Avoid contact with powered parts because it can lead to electrical shock with
unfortunate consequences.
LFF6050
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1 - Security - Environment - Software use license
EME Compliance for Canada
This Class "B" digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe "B" est conforme à la norme NMB-003 du Canada.
Laser Safety Information
CAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide
may result in hazardous light exposure.
This equipment complies with international safety standards and is classified as a Class 1 Laser Product.
With specific reference to lasers, the equipment complies with laser product performance standards set by
governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous light,
as the beam is totally enclosed during all phases of customer operation and maintenance.
For Europe/Asia
This machine complies with IEC 60825-1:1993+A1:1997+A2:2001 standard, is classified as laser class 1 product
and is safe for office/EDP use. It contains one class 3B laser diode, 10.72 mW max, 770-795 nm and other class
1 LEDs (280 µW at 639 nm).
Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions
and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.
For North America
CDRH Regulations.
This equipment complies with the FDA performance standards for laser products except for deviations pursuant
to Laser Notice No.50, dated 24 June 2007 and contains 1 class 3B laser diode, 10.72 milliwatt, 770-795
nanometer wavelength and other class 1 LEDs (280 µW at 639 nm).
This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of
operation and maintenance.
LFF6050
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Positions of Safety labels on the machine
The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces
when you remove a paper jam or when you replace the Toner cartridge.
Symbols for the main power switch
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
- means POWER ON.
- means POWER OFF.
LFF6050
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1 - Security - Environment - Software use license
Regulatory Information
Certifications in Europe
CE Marking Traceability Information (For EU Countries Only)
Manufacturer:
Sagem Communications
Le Ponant de Paris
27 rue Leblanc
75015 PARIS - FRANCE
CE The CE mark applied to this product, symbolizes Sagem Communications
SAS (hereafter designated as Sagem Communications)’s declaration of
conformity with the following applicable European Union Directives, as of
the dates indicated:
December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the laws of the
member states related to low voltage equipment.
December 15, 2004: Council Directive 2004/108/EC as amended. Approximation of the laws of
the member states related to electromagnetic compatibility.
March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications
terminal equipment and the mutual recognition of the conformity.
The conformity declaration is available on
www.sagem-communications.com, see the support section or at the
following address:
Sagem Communications - Customer relations department
27, rue Leblanc - 75512 PARIS CEDEX 15 - France
LFF6050
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Environment
The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the
installations with respect to the environment and has chosen to integrate the environmental performance in the whole
lifecycle of its products, throughout manufacturing, release, use and disposal.
The packaging
The (green point) logo indicates that a contribution is given to an approved national organization to improve
the packaging salvage and recycling infrastructures.
To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.
Batteries and rechargeable batteries
If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated
collecting centers.
The product
The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment
family.
Therefore, according to European regulations you are requested to dispose of it at the selected collection
areas:
- to distribution centers in case of equivalent equipment purchase,
- to the available local collecting centers (dump, selective collection, etc.).
In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme"
which will help prevent potential effects on the environment and human health.
The purpose of the International ENERGY STAR® Program is to promote the development
and popularization of energy-efficient office equipment.
As an ENERGY STAR® Partner, Sagem Communications has determined that this product
meets the ENERGY STAR® guidelines for energy efficiency.
Your machine will be delivered with the timer for switching to Power Save Mode from the last
copy/print out, set at 5 or 15 minutes, depending on the model. A more detailed description of
this feature can be found in the Machine Setup Section of this guide.
LFF6050
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1 - Security - Environment - Software use license
Software use license
CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE
SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU
ACCEPT THESE TERMS AND CONDITIONS.
In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer
unopened, along with the other components of the product. The purchase price of this product will be refunded. No
refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the
reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.
Definition
The Software designates programs and associated documentation.
License
- This license allows you to use this Software on personal computers on a local network. You only have permission to
use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.
- You are allowed to make a back up copy.
- This license is non-exclusive and non-transferable.
Property
The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You
shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation.
Any rights not explicitly approved are reserved by the manufacturer or its providers.
Duration
This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well
as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this
license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate
documentation.
Warranty
The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without
limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and
performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair
and service expenses will be covered by the buyer.
Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the
Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid
for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM
fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.
Responsibility
If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole
responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization,
merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as,
but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or
inability to use the program.
Development
With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications
without any notice. In case of modification, your user right does not give you access to free updates.
LFF6050
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1 - Security - Environment - Software use license
Applicable law
This license is under the French law. Any dispute following the interpretation or execution of this license will be
submitted to the Paris Court.
Given the continuous technology development, the manufacturer reserves the right to modify the technical
specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product.
All the names of the products and brands that could be trademarks registered by their respective owners are
recognized in the present document.
Registered trademarks
Given the technical evolution, Sagem Communications reserves the right to modify the technical specifications of this
product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark
of Sagem Communications.
Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.
PaperPort11SE is a registered trademark of ScanSoft.
Microsoft® Windows 2000®, Microsoft® Windows Server 2003®, Microsoft® Windows XP®, Microsoft® Windows
Vista® and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered
and/or used in the United States and/or in other countries.
All the other brands or products referred to as examples or in order to give additional information are registered
trademarks of their respective owners.
The informations contents of this user manual are subject to change without notice.
Prohibited reproductions
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
- bank notes;
- checks;
- bonds;
- stock certificates;
- bank drafts;
- passports;
- driver's licenses.
The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of
copying or printing certain items, consult with your legal advisor.
LFF6050
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2 - Installation
Installation
Location conditions
By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has
the following characteristics:
- Choose a well ventilated location.
- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids
can be easily opened.
- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.
- The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect
the machine must be located close to this one and have an easy access.
-Make sure that the machine is not directly exposed to sun light.
- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or
ventilation system, nor in an area subject to large temperature or humidity variations.
- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.
-Keep the machine away from any object that could obstruct its ventilation ports.
- Do not place the machine close to hangings or any other flammable objects.
- Choose a location where splashes of the water and other liquids are limited.
- Make sure that this location is dry, clean and dust free.
Cautions of use
Take into account the important precautions below when using the machine.
Running environment:
- Temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity included between 15 to 80% (up to 32°C
[89.6 °F] with an ambient humidity included between 15 to 54%).
Terminal:
The section below describes the precautions to be taken when using the machine:
- Never turn the machine off and never open the lids while printing.
- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.
- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents
a potential fire hazard or an electric shock hazard.
- Never touch the power cord with wet hands. You risk getting an electric shock.
- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged
and create a fire hazard or an electric shock hazard.
- Always unplug the power cord when you plan not to use the machine for a long period of time.
- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric
shock hazard.
- Always make sure that the machine is not sitting on the power cord or any other electric device communication
cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would
expose you to a machine malfunction risk or to a fire hazard.
- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface
cable to the printer (use a shielded interface cable).
- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these
circuits can cause an electric shock risk.
- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.
- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.
- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
or liquid can cause a fire hazard or an electric shock hazard.
LFF6050
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2 - Installation
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.
- Never move the terminal during printing.
- Always lift the terminal when you wish to move it.
Safety information
When using your product, the following safety precautions should always be followed.
Safety During Operation
In this information slip, the following symbols are used:
WARNING
- Connect the power cord directly into a wall outlet and never use an extension cord.
- Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or
otherwise damaged.
- To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than
those specified in the Operating instructions.
- Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following
conditions exists:
• You spill something into the product.
• You suspect that your product needs service or repair.
• Your product’s cover has been damaged.
- Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.
- Disposal can take place at our authorised dealer or at appropriate collection sites.
- Dispose of the used toner cartridge (or bottle) in accordance with the local regulation.
CAUTION
- Protect the product from dampness or wet weather, such as rain, snow, and so on.
- Unplug the power cord from the wall outlet before you move the product. While moving the product, you should
take care that the power cord will not be damaged under the product.
- When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).
- Do not allow paper clips, staples, or other small metallic objects to fall inside the product.
- Keep toner (used or unused), toner cartridge (or bottle), ink (used or unused) or ink cartridge out of reach of
children.
Make sure to place the machine in well ventilated premises. When in operation, the printer generates
a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in
poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated
premises.
WARNING:
Indicates a potentially hazardous situation which, if instructions are not followed, could
result in death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not followed, may result in
minor or moderate injury or damage to property.
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2 - Installation
- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of
paper or masters.
- For environmental reasons, do not dispose of the product or expended supply wastes at household waste
collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.
- Our products are engineered to meet the high standards of quality and functionality, and we recommend that you
only use the expendable supplies available at an authorised dealer.
Power Supply
The socket-outlet shall be installed near the product and shall be easily accessible.
For Fax or Telephone
- Do not use this product near water, for example near bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
- Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of an
electric shock from lightning.
- Do not use a telephone in the vicinity of a gas leak to report the leak.
Paper recommendations
Loading paper in the main unit tray
• Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and
paper jams.
• Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed
failure, skewing, and paper jams.
• Adding paper in the pile must be avoided because it may cause double feeding.
• When withdrawing the cassette from the main unit, always support it with both hands to avoid dropping it.
• If you use paper already printed by your machine or another printer, the printing quality may not be optimal.
Handling of paper
• Curling must be corrected before printing.
• Curls must not exceed 10 mm.
• Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of
high humidity.
Humidity control
• Paper which has become damp, or paper which has been left unused for a very long time, must not be used.
• After opening the paper, it must be kept in a plastic bag.
• Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not
be used.
Handling the unit
Operator shocks
During printing, shocks must not be applied to the paper feed cassette, tray, cover, and other parts of the machine.
Moving the unit
When moving the unit on a desk, it must be lifted, and not dragged.
Handling the Toner Cartridge
• Must not be stood on the side, or held upside down.
• Must not be shaken strongly.
LFF6050
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2 - Installation
Rules for use symbols
WARNING
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the Safety
information section of this manual.
CAUTION
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read
these notes. They can be found in the Safety information section of this manual.
Important
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds,
damage to originals, or loss of data. Be sure to read these explanations.
Note
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
LFF6050
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2 - Installation
Terminal description
Front and Back sides
1. Control panel
2. Document feeder
3. Paper jam cover
4. Power supply cord connection
5. On/Off switch
6. LINE socket - telephone cable connection
7. EXT. socket - connection for external telephone devices
8. Slave USB connection (for PC)
9. Master USB connection (USB key)
10. Master USB connection (USB key)
11. Manual paper feed setup guides
12. Manual input tray
13. Paper tray
14. Cartridge access cover
15. Fold-down stopper for paper delivery
16. Paper output
17. Smart card insertion point
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2 - Installation
Command panel
Accessing terminal menus
All terminal functions and settings are available via the menu and are associated to a specific menu command.
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all
terminal menus, sub-menus and their identification number).
Two methods are available to access menu items: the step by step method or the shortcut method.
To print the functions list with the Step by step method:
1Press .
2Use the or button to browse the menu and select 5 - PRINT. Confirm with OK.
3Use the or button to browse the menu PRINT and select 51-FUNCTIONS LIST. Confirm with OK.
To print the functions list with the shortcut method:
1Press .
2Enter 51 with the numerical keypad to directly print the functions list.
1. Screen.
2. Digital keypad.
3. Alphabetical keypad.
4. Key
Í
: deletes the character to the left of the cursor.
5. Key : input or line feed.
6. Key : access to special characters.
7. Key
:
Shift.
8. Key : document analysis to the PC or a media
(USB key).
9. Key : local copy.
10. Key : stops the current PC print job.
11. Key : sending of an SMS (Short Message Service).
12. Key : sending of a fax.
13. Key : access to directory and quick dial numbers.
14. Key
:
line manual connection, listen for tone during
fax sending.
15. Key : multiple contact sending (fax, e-mail or SMS).
16. Key : Validation.
17. Key
OK
: confirms the displayed selection.
18. Key
: menu access and navigation down the menus.
19. Key
C
: back to the previous menu and input correction.
20. Key
: navigation up the menus.
21. Key : stops the current operation.
22. Key : sets up the activation delay and toner save in
copy mode.
23. Key : access to print menu (print functions list,
machine settings, etc.).
24. Key : analysis resolution setup.
25. Key : contrast setup.
26. Icon : resolution "Copy:
Quality Text
/ Fax:
SFine
".
27. Icon : resolution "
Photo
".
28. Icon : resolution "Copy:
Text
/ Fax:
Fine
".
29. Icon : colour mode.
30. Icon : activity on the telephone line.
31. Icon : Fax mode.
32. Icon : external answering machine mode.
LFF6050
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2 - Installation
Packaging contents
The packaging contains the items listed below:
Multifunction device
1 toner cartridge
1 Installation guide
1 PC installation CD ROM and 1 OCR PC software CD
ROM (depending on model)
1 power cord
1 telephone cord
Device installation
1Unpack the device.
2Install the device respecting the security notices
stated at the beginning of this booklet.
3Remove all stickers from the machine.
4Remove the plastic protection film from the screen.
Installing the document feeder
1Secure the document feeder by fitting the two clips
(B) in the notches (A) provided for this purpose.
Feed cassette paper insertion
Your device accepts a number of formats and types of
papers (refer to the paragraph Specifications, page 79).
1Remove the paper feed cassette completely.
Important
Before inserting paper, refer to the
paragraph Paper
recommendations, page 10.
Important You can use paper weighing
between 60 and 105 g/m2.
LFF6050
- 15 -
2 - Installation
2Push the lower panel down until it clicks.
3Setup the back side feed cassette stop by pushing
the "PUSH" lever (A).
Then adjust the lateral paper guides to the paper
format by pushing lever (B) located on the left
guide. Adjust the length paper guide to the paper
format by pushing lever (C).
4Take a paper stack, pull the paper off and align it
on a flat surface.
5Put the paper stack in the feed cassette
(200 sheets of 80 g/m² paper for instance).
6Put the feed cassette back in its location.
Cartridge installation
1Stand in front of the machine.
2Push the left and right sides of the cover and pull it
towards you at the same time.
3Unpack the new cartridge. Gently roll the cartridge
5 or 6 times to distribute the toner evenly inside the
cartridge. Thoroughly rolling the cartridge will
assure the maximum copies per cartridge.
Hold it by its handle.
4Insert the cartridge in its slot by pushing it until it
clicks (last move down) as shown on the picture
below.
5Close the cover.
LFF6050
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2 - Installation
Paper delivery stop
Adjust the paper delivery stop, depending on the format of
the document to be printed. Do not forget to raise the flap
to prevent the sheets from falling down.
Starting your device
Device connection
1Plug the end of the telephone line into the terminal
socket and the other end into the wall telephone
socket.
2Make sure that the On/Off switch is on Off
(O position).
3Connect the power cord to the device.
Plug the power cord to outlet on the wall.
4Press the On/Off button to turn on the device
(I position).
Device initial setup
After a few seconds, when the machine has warmed up,
the Easy Install function is launched and the LCD screen
displays the following message:
The Easy Install function will help you configure your
machine by guiding you through the basic settings.
If you wish to modify the setting displayed, press the OK
button. If you do not want to modify the displayed setting,
press the C button: the Easy Install function then
displays the next basic setting.
1Select the desired language using the or
buttons and confirm with OK.
2To set the country, press the OK button.
WARNING
Before plugging the power cord, it
is imperative to refer to the
Security directives, page 1.
WARNING
The power cord is used as a power
unit cut off. As a precaution, the
outlet shall be located close to the
device and be of easy access in
case of danger.
1 - FRANCAIS
2 - ENGLISH
Note
If you do not want to carry out the
initial setup, press the button. A
confirmation message appears. Press
the button again to confirm.
To manually modify and customise the
machine settings, refer to
Parameters/Setup, page 31.
SET COUNTRY
YES=OK - NO=C
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2 - Installation
3Select your country in the list displayed using the
or buttons and confirm with OK.
4If you have set the country to "Other", you may
need to set the public telephone NETWORK to use.
Press the OK button to specify it.
Select the telephone network to use in the list
displayed using the or buttons and confirm
with OK.
5To set the date and time, press the OK button.
6Enter the numbers of the required date and time
one after another using the numerical keypad.
The date format depends on the country you have
selected: for instance, DDMMYY for France,
MMDDYY for the USA.
Use the C button to correct an entry.
Press OK to confirm.
7To specify the fax number and machine name,
press the OK button.
This information will appear on your transmitted
documents when the "Sending Header" function is
activated.
8Enter your fax number (20 digits max.) using the
numerical keypad.
To type the "+" sign, press simultaneously the CTRL
and Q keys.
Use the C button to correct an entry.
Press the OK button to confirm.
9Enter your machine name (20 characters max.)
using the alphanumerical keypad.
Press the OK button to confirm.
10 If you are connecting your machine to a private
network, behind a company’s PABX, you may need
to specify a local prefix. This prefix will be then
used to exit the company’s telephone network.
To set up this function, press the OK button.
11 Enter the minimal size of the company’s outside
numbers (1 to 30) using the numerical keypad.
This setting is used to differentiate internal
telephone numbers from external telephone
numbers.
For example, if you are installing the machine in
France, behind your company’s PABX, enter 10
(10 digits being the standard telephone number
length for France).
Use C to correct an entry.
Press the OK button to confirm.
12 Enter the local prefix number (10 characters max.)
using the numerical keypad.
This prefix will automatically be added when an
external number is dialled.
To insert a pause for dial tone ("/" sign), press
simultaneously the CTRL and M keys, or long press
the 0 (zero) key on the numerical keypad until the
"/" sign is displayed.
Use the C button to correct an entry.
Press the OK button to confirm.
The setup is now complete and the functions list is
automatically printed out.
The LCD screen displays the message PAPER EMPTY if no
paper has been loaded in the paper tray (see Loading
paper in the main unit tray, page 10). Once paper has
been loaded, printing will resume.
Paper insertion in the manual input
tray
The manual input tray allows you to use various paper
formats with greater grammage than the one used in the
paper feed cassette (refer to the paragraph
Specifications, page 79).
Only one sheet or envelope can be fed at a time.
1Spread the manual feed guides to the maximum.
2Insert a sheet or an envelope in the manual input
tray.
Note If none of the options in the list is
suitable, select the "OTHER" option.
SET NETWORK
YES=OK - NO=C
Important
If none of the options in the list is
suitable, select the "OTHER X"
option:
•O
THER 1 = TRB21
•O
THER 2 = US
•O
THER 3 = Russia
•O
THER 4 = Jordan
•O
THER 5 = Israel
•O
THER 6 = TRB21
DATE/TIME
YES=OK - NO=C
NAME/NUMBER
YES=OK - NO=C
PREFIX
YES=OK - NO=C
Important
Before inserting paper, refer to the
paragraph Paper
recommendations, page 10.
Important You can use paper weighing
between 52 and 160 g/m².
LFF6050
- 18 -
2 - Installation
3Adjust the paper guides against the right and left
edges of the sheet or the envelope.
4Print making sure that the chosen paper format
corresponds to the selected format on the printer
(refer to Copy, page 19).
Use of envelopes
• Feeding can be done only through the manual feed.
• Recommended area should be the area which
excludes 15 mm from the leading edge, 10 mm from
both the left and right edges, and the rear edge.
• A few lines may be given in solid print at the part of
being overlapped.
• Envelopes which are not recommended may lead to
improper printing (refer to the paragraph
Specifications, page 79).
• Curled envelope after printing should be fixed
manually.
• Small crumples on the edge of the wide side of
envelopes, smearing, or less clear printing may
appear on the reverse side.
• Set envelope by pressing the folding line of four edges
properly after releasing air inside.
• Set envelope in a proper position after aligning in case
it is bent or warped.
• Paper conditioning is not allowed. And it should be
used under normal office environment.
LFF6050
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3 - Copy
Copy
Your machine has the function to make one or more
copies.
You can also set up several parameters in order to make
copies at your will.
Simple copy
In this case, the default parameters are applied.
1Place the document to be copied in the automatic
document feeder, printed face on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2Press the button twice. The copy is made
using the default parameters.
ECO mode copy
The ECO mode enables you to reduce the amount of
toner consumed on the page so as to save your printing
costs.
When the ECO mode is used, the toner consumption is
reduced and the print density becomes lighter.
1Place the document to be copied in the automatic
document feeder, printed face on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2Press the button.
3Press the button.
Advanced copying
The sophisticated copy allows to do custom setups for the
current copy.
1Place the document to be copied in the automatic
document feeder, face printed on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2Press the button.
3Enter the number of copies that you want and
confirm with the OK button.
4Choose the paper tray AUTOMATIC or MANUAL
with the buttons or , then confirm with the OK
button.
5Choose with the buttons or the printing option
(see examples below) depending on the copy
mode that you want:
- Mosaic mode (document feeder): 1 Page onto 1,
2 Pages onto 1, or 4 Pages onto 1.
- Poster mode (flat-bed scanner): 1 Page to 1,
1 Page to 4 or 1 page to 9.
Confirm with the OK button.
Note
You can start copy by pressing the
button at any time in below
steps.
Note
After step 1, you can directly enter the
number of copies with the numerical
keypad and press the OK button to
validate. Then refer to step 4.
LFF6050
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3 - Copy
6Adjust the desired zoom level, from 25% TO 400%
with the buttons or , confirm with the OK
button (only available in 1 Page to 1 copy mode).
7Adjust the desired origin values with the digital
keyboard buttons or then confirm with the OK
button.
8Choose the resolution depending on the printing
quality that you want AUTO, TEXT, QUALITY
TEXT or PHOTO with the buttons or , then
confirm with the OK button.
9Adjust the contrast level with the buttons or ,
then confirm with the OK button.
10 Adjust the desired brightness level with the buttons
or , then confirm with the OK button.
11 Choose the paper type NORMAL, THICK with the
buttons or , then confirm with the OK button.
ID Card Copy mode
The ID CARD copy function is used for copying both sides
of an identity card or driver’s license type document on an
A4 format sheet (original document size < A5) or on a
Letter format sheet (original document size < Statement).
The LCD screen displays useful operating instructions
(when the original document should be placed, when the
document should be turned over, etc.) and asks for your
confirmation to proceed with the operation.
1Make sure that there is no document in the
automatic document feeder.
2Press the button.
3Enter the desired number of copies and confirm
with the OK button.
4Choose the paper tray AUTOMATIC or MANUAL
with the buttons or , then confirm with the OK
button.
5Choose the copying option ID CARD with the
buttons or and confirm with the OK button.
6Choose the resolution depending on the desired
printing quality AUTO, TEXT, QUALITY TEXT or
PHOTO with the buttons or , then confirm with
the OK button. For optimal results with ID
documents, select the PHOTO resolution.
7Adjust the contrast level with the buttons or ,
then confirm with the OK button.
8Adjust the desired brightness level with the buttons
or , then confirm with the OK button.
9Choose the paper type NORMAL, THICK with the
buttons or , then confirm with the OK button.
The LCD screen displays the following message:
10 Place your identity card or any other official
document against the glass of the flatbed scanner,
as shown below:
11 Press the OK button.
The document is scanned then the LCD screen
displays the following message:
12 Turn your document over then confirm with the
OK button.
The machine prints out a copy of your document.
Special setup for the copying
Setups done through this menu become the device
default setups after you confirm.
Resolution setup
The RESOLUTION parameter allows you to setup the
photocopy resolution.
841 - ADVANCED FCT/COPY/RESOLUTION
1Press , enter 841 using the keypad.
2Choose the resolution with the buttons or
according to the following table:
Important
This function is available only if the
document to be copied is placed on
the flatbed scanner, and if no paper
is detected in the automatic
document feeder.
Zoom and Origin adjustments are
not available in this copy mode.
Important
Copying in ID Card mode is only
possible on A4 (original document
size < A5) or Letter (original
document size < Statement) paper
size. Make sure that the selected
paper tray uses the correct paper
size.
PUT ID CARD
THEN OK
TURN UP DOC
THEN OK
Important
When the quality of the printing is
not satisfying, you can proceed to a
calibration (see Calibrate your
scanner, page 38).
Parameter Signification Icon
AUTO Low resolution. none
TEXT
Standard resolution for
documents containing text and
graphics.
LFF6050
- 21 -
3 - Copy
3Confirm your choice by pressing the OK button.
4Quit this menu by pressing the button.
Zoom setup
The ZOOM parameter allows you to reduce or enlarge an
area of a document by choosing the origin and the zoom
level to apply to the document, from 25 to 400 %.
842 - ADVANCED FCT/COPY/ZOOMING
1Press , enter 842 using the keypad.
2Enter the desired zoom level with the
alphanumerical keypad or choose among
predefined values with the buttons and .
3Confirm your choice by pressing the OK button.
4Quit this menu by pressing the button.
Collated copy setup
The COLLATED parameter allows you to assemble or
disassemble your copies.
843 - ADVANCED FCT/COPY/COLLATED
1Press , enter 843 using the keypad.
2Select the desired option with the buttons and
according to the following table:
3Confirm your choice by pressing the OK button.
4Quit this menu by pressing the button.
Analysis origin setup
If you want, you can change the origin of the scanner.
By entering new values for X and Y in mm (X < 209 and
Y < 280), you move the analysed area as shown on the
diagram below.
844 - ADVANCED FCT/COPY/ORIGIN
1Press , enter 844 using the keypad.
2Select the X and Y coordinates with the buttons
or .
3Setup the desired coordinates with the numerical
keypad or the buttons and .
4Confirm your choice by pressing the OK button.
5Quit this menu by pressing the button.
Contrast setup
The CONTRAST parameter allows to choose the
photocopy contrast.
845 - ADVANCED FCT/COPY/CONTRAST
1Press , enter 845 using the keypad.
2Setup the desired level of contrast with the buttons
and .
3Confirm your choice by pressing the OK button.
4Quit this menu by pressing the button.
Brightness setup
The BRIGHTNESS parameter allows to lighten or darken
your output.
846 - ADVANCED FCT/COPY/BRIGHTNESS
1Press , enter 846 using the keypad.
2Setup the desired brightness with the buttons
and .
3Confirm your choice by pressing the OK button.
4Quit this menu by pressing the button.
Paper type setup
851 - ADVANCED FCT/SCAN. & PRINT/PAPER
TYPE
1Press , enter 851 using the keypad.
2Select the paper NORMAL or THICK that you use
with the buttons and .
3Confirm your choice by pressing the OK button.
4Quit this menu by pressing the button.
QUALITY
TEXT
Optimal resolution for
documents containing text.
PHOTO
Optimal resolution for
documents containing
photographies.
Note
You can also change the resolution by
pressing the button.
Parameter Signification
COLLATED
The printer assembles the copies of
the original document.
E.g.: if you make three copies of a
10-page document, the document is
copied from page 1 to 10 three times
over.
UNCOLLATED
The printer does not assemble the
copies of the original document.
E.g.: if you make three copies of a
10-page document, page 1 is copied
three times, then page 2, then page
3, etc.
Parameter Signification Icon
LFF6050
- 22 -
3 - Copy
Paper tray selection
The Automatic selection can have two meanings
depending on the paper format defined on the paper
trays. The following table describes the different cases.
852 - ADVANCED FCT/SCAN. & PRINT/TRAY
PAPER
1Press , enter 852 using the keypad.
2Select the default paper tray to use, AUTOMATIC
or MANUAL, with the buttons and .
3Confirm by pressing the OK button.
4Quit this menu by pressing the button.
Sheet-feed analysis margins setup
If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
sheet-feed scanner.
853 - ADVANCED FCT/SCAN. & PRINT/ S.F.
MARGINS
1Press , enter 853 using the keypad.
2Setup the left / right margins offsets (by 0.5 mm
steps) with the buttons and .
3Confirm by pressing the OK button.
4Quit this menu by pressing the button.
Flat-bed analysis margins setup
If you want to, you can offset the lateral margins of the
document to the left or right during the analysis with your
flat-bed scanner.
854 - ADVANCED FCT/SCAN. & PRINT/
FLATBED MARG
1Press , enter 854 using the keypad.
2Setup the left / right margins offsets (by 0.5 mm
steps) with the buttons and .
3Confirm by pressing the OK button.
4Quit this menu by pressing the button.
Left and right printing margins setup
If you want to, you can offset the lateral margins of the
document to the left or right during printing.
855 - ADVANCED FCT/SCAN. & PRINT/
PRINTER MARG
1Press , enter 855 using the keypad.
2Setup the left / right margins offsets (by 0.5 mm
steps) with the buttons and .
3Confirm by pressing the OK button.
4Quit this menu by pressing the button.
Top and bottom printing margins setup
If you want to, you can offset the lateral margins of the
document towards the top or the bottom during printing.
856 - ADVANCED FCT/SCAN. & PRINT/TOP
PRINT.
1Press , enter 856 using the keypad.
2Setup the top / bottom margins offsets (by 0.5 mm
steps) with the buttons and .
3Confirm by pressing the OK button.
4Quit this menu by pressing the button.
Format paper setup
This menu allows you to define the default paper format
of the manual tray and the main tray. You can also setup
the default scanning width.
857 - ADVANCED FCT/SCAN. & PRINT/
PAPER FORMAT
1Press , enter 857 using the keypad.
2Select the paper tray for which you want to define
a default paper format with the buttons and .
3Confirm by pressing the OK button.
4Choose the paper format with the buttons or
according to the following table:
5Confirm by pressing the OK button.
6Quit this menu by pressing the button.
Default tray Tray used for copy
Same paper
format in the
trays
AUTOMATIC
Selection between the
main tray and the
manual tray.
MANUAL The manual tray is
used.
Different
paper format
in the trays
AUTOMATIC The main tray is used.
MANUAL The manual tray is
used.
Paper tray Available paper format
MAN. TRAY A5, Statement, A4, Legal and Letter
AUTO. TRAY A5, Statement, A4, Legal and Letter
SCANNER LTR/LGL and A4
LFF6050
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4 - Fax
Fax
This chapter describes all the fax processing and
configuration functions.
You will also find a section describing fax mailboxes.
Fax transmission
Print a header page
A header page is stored in your terminal. To send your fax
using this header page, you can print it at any time and fill
in your details.
1Select 30 - FAX /HEADER PAGE.
2Select:
301 - LOCAL, to print a header page according to
the language configured on the terminal,
302 - INTERNAT, to print a bilingual header page,
the language of the country configured on the
terminal and English. The separator between the
two languages is "/".
Example of the international header page:
Immediate transmission
1Place the document to be copied in the automatic
document feeder, face printed on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2Enter the fax number then press or .
3If you are using the flatbed scanner, you can scan
more than one page. Place the next page on the
scanner, select NEXT and confirm with OK. Select
DONE when all pages have been scanned.
The icon flashes during the call phase, it stays lit
when both faxes are in communication.
At the end of transmission the initial screen is displayed.
Delayed transmission
This function allows you to transmit a document at a later
time.
To program a postponed transmission you need to
identify the subscriber number, transmission time, feeder
type and number of pages.
To delay the transmission time of your document :
1Place the document to be copied in the automatic
document feeder, face printed on the top.
or
Place the document to be copied face down on the
glass, respecting the indications around the glass.
2Select 31 - FAX / TRANSMISSION.
3Enter the subscriber number you wish to program
at a different time or choose your dialling mode and
confirm with OK.
4Next to the current time, enter the new time and
confirm with OK.
5Adjust the contrast and confirm with OK.
6Select the feed type, FEEDER or MEMORY and
confirm with OK.
7You may enter the number of pages before
transmission and confirm with OK.
8Confirm postponed transmission by pressing .
9If you are using the flatbed scanner, you can scan
more than one page. Place the next page on the
scanner, select NEXT and confirm with OK. Select
DONE when all pages have been scanned.
Your document is stored and will be sent at the new time.
Note
If English is the language configured
on the terminal, the header page will
only be printed in English.
Note
You can modify transmission options
when sending a fax. To do so, press
OK after entering the fax number.
Important
Make sure that the document in the
feeder tray or on the scanner window
is properly located in order to avoid
sending blank or incorrect pages.
LFF6050
- 24 -
4 - Fax
Transmission with auto redial
This function allows you to monitor the dialling operation
during a fax transmission. In this case, the maximum
transmission rate will be 14400 bps.
This function allows for example:
• to hear if the subscriber’s fax is engaged and if so,
choose the moment when the line is clear to start the
document transmission.
• to control the communication progress in case of
uncertain numbers, etc.
To take the line manually:
1Place the document in the fax feeder.
2Press .
3If necessary, set the sound level using the or
keys.
4Enter the subscriber number.
As soon as you hear the remote fax tone, the line is
clear and you can start the transmission.
5Press to start the document transmission.
If your machine is set in order to print a transmission
report, the reduced copy of the document first page will
not be printed and it notifies you that the communication
is manual (see Transmission report, page 33).
Fax reception
Fax reception depends on the parameter settings of your
machine.
The following parameters let you customize the printing of
received faxes:
-Reception Mode, page 34;
-Reception without paper, page 34;
-Number of copies, page 34;
-Fax or PC reception, page 34;
-Received faxes reduction mode, page 35;
-Technical Parameters, page 35.
The following tables give which tray is used to print
received fax depending on the default tray and the paper
format in both trays.
Default tray set to Manual:
Default tray set to Automatic:
Relay broadcast
Your fax machine (initiator) can relay a document, in other
words, transmit a document to your subscribers via a
remote fax and with a precise relay list.
To do this the initiator fax and the remote fax must both
have the relay function.
To relay you need to supply the remote fax with the
document and the relay list number. The remote fax will
then transmit this document to all subscribers on the list.
Once the relay is activated by your fax and as soon as the
document is received by the remote fax, the document is
printed before relaying to all subscribers on the list.
Important The printing is not possible on A5
(or Statement) paper format.
Manual tray
paper format
Main tray
paper format Action
A4,Letter and
Legal
A4,Letter
and Legal
The fax is printed on
manual tray.
A4,Letter and
Legal
A5,
Statement
The fax is printed on
manual tray.
A5,
Statement
A4,Letter
and Legal
The paper on manual
tray is incompatible.
The fax is printed on the
main tray.
A5,
Statement
A5,
Statement
An error message is
displayed on the screen.
The paper on manual
tray is incompatible.
Manual tray
paper format
Main tray
paper format Action
A4,Letter and
Legal
A4,Letter
and Legal
The fax is printed with
an automatic selection
of tray.
A4,Letter and
Legal
A5,
Statement
An error message is
displayed on the screen.
The paper on automatic
tray is incompatible.
A5,
Statement
A4,Letter
and Legal
The fax is printed on the
main tray.
A5,
Statement
A5,
Statement
An error message is
displayed on the screen.
The paper on automatic
tray is incompatible.
LFF6050
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4 - Fax
To activate relay from your fax machine:
1Insert the document to relay.
2Select 37 - FAX / BROADCAST.
3Enter the remote fax number where you will relay to
or choose your dialling mode and press OK.
4Enter the relay list number used by the remote fax
and press OK.
5You may enter the time you wish to transmit the
document next to the current time and press OK.
6If you wish to modify the document feed type,
select one of the options FEEDER or MEMORY,
then press OK.
7If you wish, you may enter the number of pages of
your documents before transmitting.
8Activate relay by pressing .
9If you are using the flatbed scanner, you can scan
more than one page. Place the next page on the
scanner, select NEXT and confirm with OK. Select
DONE when all pages have been scanned.
The document in the feeder will be relayed either
immediately or at a later time (according to your choice)
to the remote fax which will relay the document.
Fax answering machine
The Fax answering machine allows you to keep
confidential documents in storage and to avoid printing
them as you receive them.
The indicator light lets you know the state of your
Fax answering machine:
• Light on: the answering machine is on.
• Blinking: your fax has documents in storage or is in the
process of receiving faxes.
• Light off: memory full, the terminal cannot receive any
more documents.
You can assure document confidentiality by using the 4
digit access code. Once saved, you will require this
access code for:
• printing fax messages in memory,
• activating or deactivating the fax answering machine.
Saving an access code
383 - FAX / FAX ANSW. / ANSWER CODE
1Press , enter 383 using the keypad.
2Enter the code (4 digits) and confirm with OK.
3Quit this menu by pressing the button.
Activating / Deactivating the answering
machine
382 - FAX / FAX ANSW. / ACTIVATION
1Press , enter 382 using the keypad.
2If you saved an access code for your fax answering
machine, enter it and confirm with OK.
3Select the required answering machine option, ON
or OFF, and confirm you choice with OK.
4Quit this menu by pressing the button.
Printing fax messages stored in the memory
381 - FAX / FAX ANSW. / PRINT
1Press , enter 381 using the keypad.
2If you saved an access code for your fax answering
machine, enter it and confirm with OK.
Documents received and stored in the memory are
printed.
Fax rerouting
This function is used to reroute faxes received to a
directory contact. To use this function, you have to
perform two operations:
1Activate rerouting.
2Set the rerouting address of the fax.
Activating rerouting
391 - FAX / REROUTING / ACTIVATION
1Press , enter 391 using the keypad.
2Using the keys and within the navigator,
select option ON.
3Using the keys and within the navigator,
select the subscriber from the directory.
4Confirm with OK.
5Quit this menu by pressing the button.
If the option OFF is selected, the menus 392 and 393 will
not be included in the functions overview, when it is
printed out.
Important
Make sure that the document in the
feeder tray or on the scanner window
is properly located in order to avoid
sending blank or incorrect pages.
Important The printing is not possible on A5
(or Statement) paper format.
Important
Make sure that the subscriber exists
in the directory (see Directory,
page 39).
LFF6050
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4 - Fax
Setting the re-direction contact
392 - FAX / REROUTING / CALL NUMBER
1Press , enter 392 using the keypad.
2Using the keys and within the navigator,
select the subscriber from the directory.
3Confirm with OK.
4Quit this menu by pressing the button.
Printing rerouted documents
393 - FAX / REROUTING / COPY
1Press , enter 393 using the keypad.
2Using the keys and within the navigator,
select the COPY option (local printout of the
information relayed to your device) either ON
or OFF.
3Confirm with OK.
4Quit this menu by pressing the button.
Rerouting fax messages to a USB
memory key
This function allows you to reroute received fax messages
directly in the folder MFPrinter Laser Pro LL2\FAX on a
USB memory key connected to your terminal. The folder
MFPrinter Laser Pro LL2\FAX is created by the
application. The USB memory key then becomes the
terminal reception memory.
Fax messages that are rerouted are therefore saved on
the USB memory key with format Tiff and are named as
follows: "FAXYYMMDDHHMMSS" where
YYMMDDHHMMSS corresponds to the fax reception
date and time.
You can also print fax messages rerouted to your USB
memory key automatically by activating menu 052
PRINT.
Activating rerouting
051 - MEDIA / FAX ARCHIVING / ACTIVATION
1Press , enter 051 using the keypad.
2Using the keys and within the navigator,
select option ON and confirm your choice with OK.
3Quit this menu by pressing the button.
Printing rerouted documents
052 - MEDIA / FAX ARCHIVING / PRINT
1Press , enter 052 using the keypad.
2Using the keys and , select the option ON to
print all rerouted documents automatically.
3Confirm your choice with OK.
4Quit this menu by pressing the button.
Transmission waiting queue
This function lets you obtain a recap of all documents
queuing, for transmission, including those in deposit or in
delayed transmission, etc.
It allows you to:
•Consult or modify the waiting queue. In this waiting
queue the documents are coded the following way:
Order number in the queue / document status /
subscriber’s telephone number.
Documents may have the following status:
- TX: transmission
- REL: relay
- DOC: in deposit
- POL: polling
- MBX: send to mailbox
- PMB: mailbox polling
- TR: ongoing commands
- SMS: SMS transmission
•Immediately perform a transmission from the waiting
queue,
•Print a document in storage, waiting to be transmitted
or in deposit,
•Print the waiting queue, in order to get the status of
each document in the queue, by either:
- queue order number,
- document name or number,
- scheduled transmission time (fax),
- operation type regarding the document: transmission
from memory, delayed transmission, deposit,
- number of pages of the document,
- document size (percentage of space stored in
memory)
•Cancel a transmission request in the waiting queue.
Performing immediate transmission from
the waiting queue
61 - COMMANDS / PERFORM
1Press , enter 61 using the keypad.
2Select the document in the waiting queue.
3Confirm your choice with OK or to
immediately perform the selected transmission.
Important
Before activating this function,
connect the USB memory key to the
terminal.
Important The printing is not possible on A5
(or Statement) paper format.
Important
This menu is only accessible when
the function FAX ARCHIVING is
activated.
LFF6050
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4 - Fax
Consulting or modifying the waiting queue
62 - COMMANDS / MODIFY
1Press , enter 62 using the keypad.
2In the waiting queue select the required document
and confirm your choice with OK.
3You may now modify the parameters of the given
document then confirm your modifications by
pressing .
Deleting a transmission on hold
63 - COMMANDS / CANCEL
1Press , enter 63 using the keypad.
2In the waiting queue select the desired document
and confirm your choice with OK.
Printing a document in waiting or in deposit
64 - COMMANDS / PRINT
1Press , enter 64 using the keypad.
2In the waiting queue select the desired document
and confirm your choice with OK.
Printing the waiting queue
65 - COMMANDS / PRINT LIST
Press , enter 65 using the keypad.
A document called ** COMMAND LIST ** is printed.
Cancelling a transmission in
progress
Cancelling a transmission in progress is possible no
matter what the type of transmission but varies depending
on whether the transmission is a single call number or a
multi-call number.
• For a single call number from the memory, the
document is erased from the memory.
• For a multi-call number, only the call number in
progress at the time of the cancellation is erased from
the transmission queue.
To cancel transmission in progress:
1Press .
A message will ask you to confirm cancellation.
2Press to confirm cancellation in progress.
If your machine is set to print a transmission report, it will
print that the communication was cancelled by the user.
MailBoxes (MBX Fax)
There are 32 mailboxes (MBX), enabling you to transmit
documents in complete confidence using an access code
(named MBX code), to all subscribers equipped with a fax
compatible to yours.
MBX 00 is public. It is handled directly by the terminal to
record the messages of the fax TAD as soon as this is put
into service.
MBX’s 01 to 31 are private. Each is password-protected.
They can be used to receive documents confidentially.
The use and access to MBX 01 - 31 are conditioned by
the initialisation, defined by a MBX code (if needed) and
a mnemonic (its S.I.D.).
Later you may:
• modify the features of an MBX,
• print the contents of an MBX, only possible if the MBX
contains one or more documents (with a star next to
the MBX). When the contents of an MBX have been
printed it becomes empty,
• delete an MBX, only if the MBX is initialised and
empty,
• print the list of your fax machine’s MBX’s.
You may receive and send through an MBX in complete
confidentiality.
When depositing a document into your MBX, the access
code is not needed. All documents deposited in a MBX
are added to the ones already present.
In polling, the MBX’s are only accessible with an MBX
code.
You may perform MBX deposits or polls by:
• depositing a document in a fax MBX,
• transmitting to deposit a document in a remote fax
MBX,
• performing document poll from a remote fax.
Creating an MBX
71 - MAILBOXES / CREATE MBX
1Press , enter 71 using the keypad.
2Select a free MBX out of the 31 MBX or directly
enter the number of a free MBX and confirm
with OK.
3Select option MAILBOX CODE and press OK.
Value 0000 is always displayed.
4Enter the code of your choice, if needed, and
press OK.
5Select option MAILBOX NAME and press OK.
6Enter this MBX’s S.I.D. (20 characters max.) and
press OK.
The MBX is initialised. If you wish to initialise
another, press C and repeat the same procedure.
7To exit the MBX, press .
Note You can also print the waiting queue with
menu 57 - PRINT / COMMANDS.
LFF6050
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4 - Fax
Modifying the features of a MBX
71 - MAILBOXES / CREATE MBX
1Press , enter 71 using the keypad.
2Select the desired MBX out of the 31 MBX’s, or
enter the number of the MBX directly and
press OK.
3Enter the code of this MBX, if there is one, and
confirm with OK.
4Select the menu MAILBOX CODE or MAILBOX
NAME, then confirm your choice with OK.
5Perform data modification of the menu and confirm
with OK.
If needed, repeat the last two steps for the other menu.
Printing the contents of a MBX
73 - MAILBOXES / PRINT MBX
1Press , enter 73 using the keypad.
2Select the desired MBX out of the 31 MBX’s, or
enter the number of the MBX directly and
press OK.
3Enter the code of this MBX, if there is one, and
confirm with OK.
All documents found in the MBX are printed and the MBX
is emptied.
Deleting a MBX
Before deleting an MBX, you need to make sure it is
empty, by printing its content.
74 - MAILBOXES / DELETE MBX
1Press , enter 74 using the keypad.
2Select the desired MBX out of the 31 MBX’s, or
enter the number of the MBX directly and
press OK.
3Enter the code of this MBX, if there is one, and
confirm with OK.
4Press OK to confirm the MBX deletion.
The MBX is deleted and will appear as a free MBX in the
list.
Printing the MBX list
75 - MAILBOXES / PRT MBX LIST
Press , enter 75 using the keypad.
The list gives the status of each MBX.
MBX deposit in your fax
1Insert the document in the fax machine’s feeder.
2Select 72 - MAILBOXES / DEPOSIT MBX.
3Select the desired MBX out of the 31 MBX’s, or
enter the number of the MBX directly and
press OK.
The document is placed in the feeder and saved in the
selected MBX.
MBX deposit in a remote fax
1Insert the document in the fax machine’s feeder.
2Select 35 - FAX / MBX SENDING.
3Enter your subscriber’s number for MBX deposit or
choose your dialling mode and validate with OK.
4Enter the subscriber’s MBX number and confirm
with OK.
5If you wish to delay transmission, enter the new
transmission time next to the current time and
press OK.
6If you wish to modify the document feed type,
select one of the options FEEDER or MEMORY,
and press OK.
7If you wish, you may enter the number of pages of
your document before transmitting and confirm
with OK.
8Confirm the transmission request to a remote MBX
fax by pressing .
In the case of an immediate transmission, the document
is sent immediately.
If the document is set for a postponed transmission, the
document will be stored in the memory and sent at the
requested time.
MBX polling from a remote fax
36 - FAX / MBX POLLING
1Press , enter 36 using the keypad.
2Enter your subscriber’s number for MBX polling or
choose your dialling mode and confirm with OK.
3Enter the subscriber MBX number and press OK.
4Enter this MBX access code and press OK.
5If you wish to delay the poll time, enter the
departure time next to the current time and
press OK.
6Confirm the MBX poll request by pressing .
As soon as the remote fax is subscribed, either
immediately or later, the document(s) in the remote fax
MBX are received in your fax.
Note You can also print the MBX list with menu
58 - PRINT / LIST MBX.
Note Please check for remote fax
compatibility.
LFF6050
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4 - Fax
Deposit and Polling
You may deposit a document in your fax and keep it
available to one or more subscribers who can obtain a fax
of this document by calling your fax with the POLL
function.
Setting the machine for document deposits, you must
define the type:
• SIMPLE- it may be polled only once from the memory
or feeder,
• MULTIPLE- it may be polled as many times as
necessary from the memory.
Setting the machine for polled documents, you must
define the poll number, then depending on the type of poll
you may:
• launch an immediate poll,
• program a delayed poll with a chosen time,
• launch a multi-poll, either immediately or later.
Placing a document in deposit
1Insert the document to deposit in the feeder.
2Select 34 - FAX / POLLING TX.
3Choose the deposit type, according to the table
below:
4Confirm deposit by pressing OK.
Polling a deposited document
33 - FAX / POLLING RX
1Select 33 - FAX / POLLING RX.
2Enter the number of the party whose document you
want to poll or choose your dialling mode.
You can poll several documents using the
key .
3Depending on the type of poll, you should:
Menu Procedure
Simple
1Select FEEDER or MEMORY.
2If necessary, adjust the contrast
and confirm with OK.
3Enter the number of pages that you
wish to deposit.
Multiple
1If necessary, adjust the contrast
and confirm with OK.
2Enter the number of pages that you
wish to deposit.
Menu Procedure
Immediate
poll 1Press .
Delayed poll
1Press OK.
2Next to the current time, enter
the time you wish to poll the
document and press .
LFF6050
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5 - SMS
SMS
Thanks to the SMS button, you can send an SMS to
subscribers all over the world. An SMS (Short Message
Service) is a service which permits short written
messages to be sent to mobile phones or other SMS-
compatible devices.
The number of characters you can send per message is
dependent upon the service provider and the country you
are sending your SMS from (e.g. France 160 characters,
Italy 640 characters).
SMS Parameters
Presentation of the sender
This setting allows you to show the name or the number
of the sender when sending an SMS.
41 - SMS SERVICE / SENDER
1Press , enter 41 using the keypad.
2Select the required presentation of the sender
option, ON or OFF, using the or keys.
3Validate with OK.
SMS Center transmission number
This setting allows you to enter the transmission number
for the SMS Server. Your Internet provider will provide
you with this number.
421 - SMS SERVICE / INIT. SMS / SERVER
1Press , enter 421 using the keypad.
2Enter the number of the transmission server using
the numerical keypad.
3Validate with OK.
Sending an SMS
1Press the key.
2Write your SMS using the alphabetical keypad.
To do so, an editor is at your disposal:
• for upper case letters, use the Ï key,
• to move inside the data entry field, use
and ,
• to move in the text from one word to another,
press CTRL and one of the navigator keys (
or ).
• to go to the next line, use ,
• to delete a character (by moving the cursor to
the left), use Í or C.
3Validate with OK.
4Dial the number of the recipient (mobile phone or
any other SMS-compatible device) in one of the
following ways:
• dial the number using the numerical keypad,
• enter the first letters of the recipient name,
• press the key until the required name
appears (names are classified in alphabetical
order).
Your SMS may be sent to only one person or to
several people. To send an SMS:
• to only one person, press OK to confirm.
• to several people:
5Press the key and enter the next recipient's
number.
6Repeat the operations as many times as required
(10 persons max.). Press OK to validate the last
recipient; "SENDING SMS" is displayed as the
SMS is being sent.
• If SMS appears, then the SMS has been put on hold
and a further attempt will take place a couple of
minutes later. To immediately execute or cancel
transmission, refer to paragraph Transmission
waiting queue, page 26.
• To check the SMS has been sent properly, you may
print the transmission/reception log (refer to paragraph
Printing the logs, page 36).
Important The SMS service is dependent upon
the country and the service provider.
Note There is a special scale of charges for
the SMS service.
LFF6050
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6 - Parameters/Setup
Parameters/
Setup
You can setup your machine as you like depending on the
use. You will find in this chapter description of the
functions.
You can print the functions guide and the available setup
of your multifunction machine.
Date/Time
At any moment you may change the date and time on
your multifunction machine.
Depending on the country configured on the machine, the
date format is of type DDMMYY (e.g.: France) or
MMDDYY (e.g.: USA).
21 - SETUP / DATE/TIME
1Press , enter 21 using the keypad. Confirm
with OK.
2Enter the numbers of the required time and date
one after another (for example November 8 2004 at
9h33, press 0811040933 or 1108040933) and
press OK to confirm.
3To exit this menu, press .
Summer time / Winter time setting
This menu lets you choose to change to summer / winter
time automatically or not.
The 21>DATE/TIME menu includes 2 submenus:
Manual mode
211 - SETUP / DATE/TIME / MODIFY
Your multifunction machine will prompt you to change the
date and time via the numerical keypad.
Automatic mode
212 - SETUP / DATE/TIME / AUTO ADJUST
If you select OFF and confirm with OK, the summer /
winter time will not be changed automatically. For the
machine to be set to the new time, you will need to use the
211 MODIFY menu.
If you select ON and confirm with OK, you will not have to
care about any change at the end of March (+1h) and
October (-1h). You will just be informed of this change by
a message on the screen.
The default parameter is OFF.
Warning message
On automatic changing to summer / winter time, a
message will be displayed to inform you that the
multifunction machine time has been changed.
or
Your next action on the multifunction keypad will cause
the message to be automatically cleared.
Your fax number/Your name
Your multifunction machine will print out your fax number
and your name on each document it transmits if you save
these settings.
To save your fax number and name:
22 - SETUP / NUMBER/NAME
1Press , enter 22 using the keypad.
2Enter your fax number (20 digits max.) and
press OK to confirm.
3Enter your name (20 characters max) then press
OK to confirm.
For example, if you want to type the letter C, press
the key C until it appears on the screen.
4To exit this menu, press .
Note
Your machine is continuously being
updated, new functions are regularly
made available.
To benefit, visit our website
www.sagem-communications.com. You
can also use the update function
available with the Companion Suite Pro
software to download the latest online
updates (see Firmware update,
page 78).
Important
This function is only available if the
country configured on the machine is
part of the European Union.
25-03-07 02:01
CHECK TIME
28-10-07 02:01
CHECK TIME
Important
To benefit from this feature, you
must set SENDING HEADER to ON
(see Technical Parameters,
page 35).
The SENDING HEADER feature is
by default activated on the US
model and cannot be modified.
LFF6050
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6 - Parameters/Setup
Type of network
You can connect your fax to either a PSTN or a private
network such as private automatic branch exchange
(PABX). You must select the network which is the most
convenient.
To select the type of network:
251 - SETUP / TEL. NETWORK / NETWORK TYPE
1Press , enter 251 using the keypad.
2Select option PABX or PSTN then confirm your
choice with OK.
3To exit this menu, press .
If you are connecting your machine to a private network,
behind a company’s PABX, you may need to specify a
local prefix (see Local prefix).
Geographical settings
These settings will enable you to use your machine in
different preset countries using different languages.
Country
By choosing a country, you initialise:
• the settings for the public telephone network,
• the language by default.
To select the country:
201 - SETUP / GEOGRAPHICAL / COUNTRY
1Press , enter 201 using the keypad.
2Select the required option and press the OK key to
confirm.
3To exit this menu, press .
Telecommuncation Network
This setting enables you to manually set the type of public
telephone network (PSTN) for a country, so that your
machine can communicate over the public telephone
network in compliance with the applicable standards.
By default, setting a country using the 201
command automatically sets the type of PSTN to use
in the selected country.
To manually select the type of public telephone network:
202 - SETUP / GEOGRAPHICAL / NETWORK
1Press , enter 202 using the keypad.
2Select the required option and press the OK key to
confirm.
3To exit this menu, press .
Language
This setting enables you to choose the menu language of
your choice. By default, the multifunction machine is set
to English.
To select the language:
203 - SETUP / GEOGRAPHICAL / LANGUAGE
1Press , enter 203 using the keypad.
2Select the required language using and , then
press the OK key to confirm.
3To exit this menu, press .
Local prefix
This function is used when your fax is installed with a
private network, behind a company’s PABX. It allows you
to program an additional automatic local prefix (to be
defined), enabling you to automatically exit the
company’s telephone network system, but only under
certain conditions:
• the company’s internal numbers, where a prefix is not
required, must be short numbers less than the
minimal size (to be defined, for example France has
10 digits),
• the outside numbers requiring a prefix, must be long
numbers greater or equal to the minimal size (to be
defined, for example France has 10 digits).
Programming your fax with the local prefix consists of two
steps:
1defining the minimal size (or equal) of the
company’s outside numbers,
2defining the outgoing local prefix of the company’s
telephone network. This prefix will automatically be
added as soon as an external number is dialled.
Important If none of the options in the list is
suitable, select the "OTHER" option.
Important
These settings are different from the
NETWORK TYPE, which allows you
to choose between public and
private network.
Important
If none of the options in the list is
suitable, select the "OTHER X"
option:
•O
THER 1 = TRB21
•O
THER 2 = US
•O
THER 3 = Russia
•O
THER 4 = Jordan
•O
THER 5 = Israel
•O
THER 6 = TRB21
LFF6050
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6 - Parameters/Setup
252 - SETUP / TEL. NETWORK / PREFIX
1Press , enter 252 using the keypad.
2Enter the required minimal SIZE NUMBER of the
company’s outside numbers and confirm with OK.
The minimal size will range between 1 and 30.
3Enter the required outgoing local PREFIX of the
company’s telephone network (maximum 10
characters) and confirm with OK.
4To exit this menu, press .
Transmission report
You may print a transmission report for all
communications over the telephone network (PSTN).
You may choose between more than one criteria for
printing reports:
•ON: a report is given when the transmission was
properly performed or when it is completely
abandoned (but there is only one report per request),
•OFF: no transmission report, however, your fax will
note all transmissions that took place in its log,
•ALWAYS: a report is printed with each transmission,
•ON ERROR: a report is printed only if the transmission
failed or is abandoned.
With each transmission report from memory, a reduced
version of the first page is automatically reproduced.
To select the report type:
231 - SETUP / SEND / SEND REPORT
1Press , enter 231 using the keypad.
2Select the required option ON, OFF, ALWAYS or
ON ERROR and confirm your choice with OK.
3To exit this menu, press .
Document feed type
You may choose the way you want to feed your
documents:
•from memory, transmission will take place only after
memory storage of the document and dialling.
It allows you to get your originals back quickly to free
up the machine.
• from the feeder of the sheet-feed scanner,
transmission will occur after dialling and paper
scanning. It allows transmission of larger documents.
To select the way you want to feed your documents:
232 - SETUP / SEND / MEMORY SEND.
1Press , enter 232 using the keypad.
2Select the option MEMORY or FEEDER and
confirm your choice with OK.
In feeder mode, reduced images will not appear on
the transmission report.
3To exit this menu, press .
Economy period
This function allows you to defer a fax transmission to "off-
peak hours" and thus reduce the cost of your
communications.
The economy period, via the telephone network (at off-
peak hours), is preset by default from 7.00 pm to 7.30 am.
Nevertheless you may change this time slot.
To modify the economy period:
233 - SETUP / SEND / ECO PER.
1Press , enter 233 using the keypad.
2Enter the hours of the new economy period (for
example 19:00-07:30) and confirm your choice
with OK.
3To exit this menu, press .
To use the economy period:
32 - FAX / ECO TRANS.
1Select 32 - FAX / ECO TRANS.
2Enter the call number and confirm with OK.
3Adjust the contrast and confirm with OK.
4Select the feed type, FEEDER or MEMORY and
confirm with OK.
5You may enter the number of pages before
transmission and confirm with OK.
6If you are using the flatbed scanner, you can scan
more than one page. Place the next page on the
scanner, select NEXT and confirm with OK. Select
DONE when all pages have been scanned.
Important
If you define a local prefix, do not
add it to the numbers stored in
the directory, it will be
automatically dialled with each
number.
Note
To insert a pause for dial tone ("/" sign),
press simultaneously the CTRL and M
keys, or long press the 0 (zero) key on
the numerical keypad until the "/" sign
is displayed.
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6 - Parameters/Setup
Reception Mode
This function enables you, if you have an external device
(telephone, answering machine) plugged in to the EXT
socket on your terminal, via USB or to the telephone plug
adapter, to select the device receiving faxes and/or voice
messages.
You may choose between the following reception modes :
•MANUAL : the terminal does not receive any
documents automatically. When you answer your
telephone and realise that you are receiving a fax, you
should press the button on the terminal to receive
the fax.
•FAX : the Fax reception mode is launched on the
terminal systematically.
•FAX-ANSWER. : the terminal handles reception of fax
messages automatically, the external device handles
reception of telephone communications automatically.
Press the #0 buttons on your telephone to cancel fax
detection.
•FAX-TEL : the terminal handles reception of fax
messages automatically, the DECT base (and
registered handsets) handles reception of telephone
communications automatically.
Press the #0 buttons on your telephone to cancel fax
detection.
To set the reception mode:
241 - SETUP / RECEPTION / MODE
1Press , enter 241 using the keypad.
2Select the required option and confirm with OK.
3To exit this menu, press .
Reception without paper
Your fax offers you the possibility to either accept or
refuse document reception if your printer is unavailable
(no paper...).
If your fax printer is unavailable, you may choose between
two modes of reception:
• reception mode WITHOUT PAPER, your fax saves
the incoming messages in the memory,
• reception mode WITH PAPER, your fax refuses all
incoming subscribers.
To select the reception mode:
242 - SETUP / RECEPTION / REC. PAPER
1Press , enter 242 using the keypad.
2Select the option WITH PAPER or WITHOUT
PAPER and confirm your choice with OK.
3To exit this menu, press .
Number of copies
You may print incoming documents more than once (1 to
99).
To set the number of each document received:
243 - SETUP / RECEPTION / NBR OF COPIES
1Press , enter 243 using the keypad.
2Enter the wanted number of copies and confirm
with OK.
3To exit this menu, press .
At each document reception, your fax will print the
number of copies requested.
Fax or PC reception
This menu, combined with a software program installed
on your PC will enable you to select the machine you wish
to receive the documents on:
•fax,
•PC,
• PC if available, fax otherwise.
244 - SETUP / RECEPTION / PC RECEPT.
For more details, please refer to Fax communications,
page 63 in chapter PC Features.
Important
If you have connected a telephone to
the EXT socket on your terminal or
to a telephone plug adaptor, we
recommend that you set the
reception mode to MANUAL.
If you have connected a DECT base
to the USB port of your terminal, we
recommend that you set the
reception mode to FAX-TEL.
When you receive a call, you pick up
using this telephone and you hear
the particular fax tone. You can:
- press the button on your
terminal or buttons #7 on your
telephone to receive the fax.
Important
Paper out is indicated by a beep and
a message on the screen.
Received faxes are then stored in
memory (icon flashing) to be
printed as soon as you add paper
into the feeder.
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6 - Parameters/Setup
Adjust to page
This menu allows you to print out received faxes
automatically adjusting them to the page format.
Received faxes are then automatically reduced or
enlarged to fit the page format which is used on the
machine.
To turn adjust to page mode on:
245 - SETUP / RECEPTION / AUTO ADJUST.
1Press , enter 245 using the keypad.
2Select the option ON or OFF and confirm with OK.
3To exit this menu, press .
Received faxes reduction mode
This menu allows you to reduce received faxes for
printing. This adjustment can be automatic or manual.
Automatic mode:
This mode automatically resizes received faxes.
To set automatic mode:
246 - SETUP / RECEPTION / REDUCTION
1Press , enter 246 using the keypad.
2Select AUTOMATIC and confirm with OK.
3To exit this menu, press .
Manual mode:
The machine proposes a 70 to 100 % reduction. Outside
these values, the machine beeps for error. This fixed
reduction will be used when printing received documents,
regardless of the used paper format.
To set the manual mode:
246 - SETUP / RECEPTION / REDUCTION
1Press , enter 246 using the keypad.
2Select FIXED and confirm with OK.
3Enter the reduction value (between 70 and 100)
and confirm with OK.
4To exit this menu, press .
Technical Parameters
As delivered your machine is preset by default. However,
you may adjust it to meet your requirements by resetting
the technical parameters.
To set the technical parameters:
29 - SETUP / TECHNICALS
1Press , enter 29 using the keypad.
2Select the desired parameter and confirm with OK.
3With the keys or , modify the parameter
settings by following the table below and press OK.
Parameter Signification
1 - Scanning mode Default value of the scan mode
resolution for the documents to be
transmitted.
2 - TX header Important: this parameter is by
default activated on the US model
and cannot be modified.
If this parameter is on, your header
will appear on all documents sent
to your subscribers with your
name, number, date and number
of pages.
Warning: If you send a fax from
the document loader, the
transmission header will not
appear on the document your
correspondent receives.
3 - TX speed Transmission speed for outgoing
documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.
However, it may be necessary to
restrict the transmission speed for
some calls.
4 - Echo protect If this parameter is on, the on-line
echo will be reduced during long
distance calls.
6 - EPT mode For some long distance calls
(satellite), the on-line echo may
disturb the call.
7 - COM. display Choice between transmission
speed displayed or number of the
page in progress.
8 - Eco energy Choosing the printer standby
delay: the printer will switch to
standby after a delay (in minutes)
of NON-operation or during the
period of time of your choice.
Note: you can also access this
parameter by pressing the
key from the idle screen.
10 - RX header If this parameter is on, all
documents received by your fax
will include the subscriber’s header
with his/her name, number (if
available) fax print date and the
page number.
LFF6050
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6 - Parameters/Setup
Printing the functions guide
51 - PRINT / FUNCTIONS LIST
Press , enter 51 using the keypad.
The printing of the functions guide starts.
Printing the logs
The incoming and outgoing logs list the last 30
transmissions (incoming and outgoing) made by your
machine.
An automatic print out will take place after every 30
transmissions. However, you may request a print out at
any time.
Each log (incoming or outgoing) contains a table with the
following information:
• date and time of the incoming or outgoing document,
• subscriber’s number or E-mail address,
• transmission mode (Normal, Fine, SFine or Photo),
• number of pages sent or received,
• call duration,
• incoming or outgoing results: noted CORRECT if
properly transmitted,
or
information codes for special calls (polling, manual
subscribers, etc.)
• reason for call error (example: your subscriber does
not answer).
To print the logs:
54 - PRINT / LOGS
Press , enter 54 using the keypad.
The printing of the logs starts. The incoming and outgoing
logs are printed on the same page.
11 - RX speed Transmission speed for incoming
documents.
For a quality telephone line
(compatible, no echo),
communications occur at
maximum speed.
However, it may be necessary to
restrict the transmission speed for
some calls.
12 - Rings Number of rings to automatically
start your machine.
13 - Discard size The Discard Size parameter only
defines the printing of received
faxes. The number of lines of a
document can be too high for the
printing paper format. This
parameter defines the threshold
beyond which the extra lines are
printed on a second page. Below
this threshold, extras lines are
deleted.
If you choose ON, the threshold is
set on 3 centimeters.
If you choose OFF, the threshold is
set on 1 centimeter.
20 - E.C.M. This parameter helps correct the
calls made on disturbed telephone
lines. It is used when the lines are
weak or too noisy. Transmission
times may be longer.
25 - TEL Impedance This parameter lets you choose
between a complex impedance
and a 600 Ohm impedance,
depending on the telephone
network your terminal is connected
to.
80 - Toner save Makes printing lighter to save toner
cartridge ink.
90 - RAW Port RAW network print port
connection.
91 - Printer error
timeout
Time-out before document being
printed is deleted following a print
error in PC print mode.
92 - Printer wait
timeout
Wait time-out for data from PC
before the task is deleted in PC
print.
93 - Replace format Page format change. This
parameter allows you to print a
LETTER format document on A4
pages using the LETTER/A4
setting.
96 - NBR. WEP
Keys
Number of WEP keys allowed
(from 1 to 4).
Parameter Signification
Important The printing is not possible on A5
(or Statement) paper format.
Note
You can also access the PRINT menu
by pressing the button.
Important The printing is not possible on A5
(or Statement) paper format.
Note
You can also access the PRINT menu
by pressing the button.
LFF6050
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6 - Parameters/Setup
Print the list of setups
To print the list of setups:
56 - PRINT / SETUP
Press , enter 56 using the keypad.
The printing of the list of setups starts.
Lock the machine
This function prevents non-authorized people from
accessing the machine. An access code will be required
every time someone wants to use the device. After each
use, the device will lock automatically.
Before that you have to enter a lock code.
811 - ADVANCED FCT / LOCK / LOCKING CODE
1Press , enter 811 using the keypad.
2Enter your lock code (4 digits) with the keyboard,
confirm with OK.
3Enter again your lock code (4 digits) with the
keyboard, confirm with OK.
4Quit this menu by pressing the button.
Lock the keyboard
Every time you use your machine, you will have to enter
your code.
812 - ADVANCED FCT / LOCK / LOCK KEYBD.
1Press , enter 812 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons or , choose ON and confirm
with OK.
5Quit this menu by pressing the button.
Lock the numbers
This function locks dialling and the numerical keypad is
disabled. Transmissions are only possible from numbers
included in the directory.
To access the number interlocking option:
813 - ADVANCED FCT / LOCK / LOCK NUMBER
1Press , enter 813 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons or , choose DIRECT ONLY
and confirm with OK.
5Quit this menu by pressing the button.
Lock the SMS service
This function prevents access to the SMS service.
To access the SMS service locking menu:
815 - ADVANCED FCT / LOCK / LOCK SMS
1Press , enter 815 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons or , choose ON and confirm
with OK.
5Quit this menu by pressing the button.
Lock the Media service
This function prevents access to the Media service. The
access code will be required every time someone wants
to use the USB key functions:
• analyse the contents of a connected USB key,
• print from a USB key, delete files,
• archive received faxes on a USB key.
To access the Media service locking menu:
816 - ADVANCED FCT / LOCK / LOCK MEDIA
1Press , enter 816 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons or , choose ON and confirm
with OK.
5Quit this menu by pressing the button.
Read the counters
This function allows you to view the activity counters for
your machine at any time.
According to your needs, you can read the counters for:
• sent pages,
• received pages,
• scanned pages,
• printed pages.
Sent pages counter
To view the number of pages sent from your machine:
821 - ADVANCED FCT / COUNTERS / SENT PAGES
1Press , enter 821 using the keypad.
2The number of sent pages appears on the screen.
3Quit this menu by pressing the button.
Important The printing is not possible on A5
(or Statement) paper format.
Note
You can also access the PRINT menu
by pressing the button.
Important
If a code is already registered, enter
the old code before typing the new
one.
LFF6050
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6 - Parameters/Setup
Received pages counter
To view the number of pages received on your machine:
822 - ADVANCED FCT / COUNTERS / RECEIVED
PG
1Press , enter 822 using the keypad.
2The number of received pages appears on the
screen.
3Quit this menu by pressing the button.
Scanned pages counter
To view the number of pages scanned on your machine:
823 - ADVANCED FCT / COUNTERS / SCANNED
PAGE
1Press , enter 823 using the keypad.
2The number of scanned pages appears on the
screen.
3Quit this menu by pressing the button.
Printed pages counter
To view the number of pages printed on your machine:
824 - ADVANCED FCT / COUNTERS / PRINTED PG
1Press , enter 824 using the keypad.
2The number of printed pages appears on the
screen.
3Quit this menu by pressing the button.
Display the consumables status
You can read at any time the remaining toner in the
cartridge. This level appears in percentage.
86 - ADVANCED FCT / CONSUMABLES
1Press , enter 86 using the keypad.
2The available toner percentage appears on the
screen.
3Quit this menu by pressing the button.
Calibrate your scanner
You can do this operation when the quality of photocopied
documents is not satisfactory anymore.
80 - ADVANCED FCT / CALIBRATION
1Press , enter 80 using the keypad. Confirm
with OK.
2The scanner is triggered and a calibration is done
automatically.
3At the end of the calibration, the machine comes
back to the screen saver.
LFF6050
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7 - Directory
Directory
Your multifunction machine lets you create a directory by
memorising subscriber records and subscriber lists. Your
machine can store up to 250 subscriber records, which
you can group in 20 subscriber lists.
For all subscriber records or subscriber lists you may
create, consult, modify or delete contents. You can also
print the directory.
Furthermore, your machine lets you create and manage
your phone directory from your PC Kit. For more
information on this feature, refer to chapter PC Features,
page 52.
Creating subscribers record
To create subscribers record:
11 - DIRECTORY / NEW CONTACT
1Press , enter 11 using the keypad.
2Enter the NAME of your contact with the
alphanumerical keypad (20 characters maximum),
confirm with OK.
3Enter the TEL number of your contact with the
numerical keypad (30 digits maximum), confirm
with OK.
4Choose the RECORD NO from your directory with
the numerical keypad or accept the displayed
number, and confirm with OK.
5Select W. ASSOC. KEY if you want to assign a
shortcut key (letter) to your subscriber record. The
first available letter appears, use or to choose
another letter. Confirm with OK.
6Select the appropriate transmission RATE to send
faxes among the values 2400, 4800, 7200, 9600,
12000, 14400 and 33600 using or . Confirm
with OK.
The maximum speed can be used if the telephone
line is of good quality, meaning appropriate,
without echo.
Creating subscribers list
To create subscribers list:
12 - DIRECTORY / NEW GROUP
1Press , enter 12 using the keypad.
2Enter the LIST NAME with the alphanumerical
keypad (20 characters maximum), confirm
with OK.
3 CALLED NUMBER: use or to select from
existing records the contacts of your list and
confirm with OK. Repeat this operation for each
subscriber you want to add to your list.
4Enter the GROUP NUMBER assigned to your list
with the numerical keypad or accept the displayed
number, and confirm with OK.
Modifying a record
To modify a subscribers record or list:
13 - DIRECTORY / MODIFY
1Press , enter 13 using the keypad.
2With or , browse the directory and select the
record or list you want to modify by pressing OK.
3With or , browse the entries of the selected
record or list. Press OK when the entry you want to
modify appears on screen.
4The cursor appears at the end of the line. Press C
to delete characters.
5Enter the new entry and confirm with OK.
6Repeat the operations for each line you want to
modify.
Deleting a record or a list
To delete a subscribers record or list:
14 - DIRECTORY / CANCEL
1Press , enter 14 using the keypad.
2With or , browse the directory and select the
record or list you want to delete by pressing OK.
3Press OK to confirm the deletion.
4Repeat the operations for each record or list you
want to delete.
Important
If your multifunction machine is
connected to a PABX, you may
insert a pause for dial tone after the
outgoing local prefix dialling.
To insert a pause for dial tone ("/"
sign), press simultaneously the
CTRL and M keys, or long press the
0 (zero) key on the numerical
keypad until the "/" sign is displayed.
For more details, refer to Local
prefix, page 32.
Important
In the directory, the letter G placed
next to a name identifies a
subscribers group.
LFF6050
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7 - Directory
Printing the directory
To print the directory:
15 - DIRECTORY / PRINT
Press , enter 15 using the keypad.
The printing of the directory starts, in alphabetical order.
Saving/Restoring the directory
(Smart card option)
This function enables you to save the contents of your
directory on a Smart card and restore them on your
machine.
To save the contents of your directory on your Smart
card:
161 - DIRECTORY / SAVE/LOAD / SAVE
1Press , enter 16 using the keypad.
2Select SAVE to save directory entries on the Smart
card and confirm with OK.
3Insert your Smart card.
To restore the contents of your directory from your Smart
card:
162 - DIRECTORY / SAVE/LOAD / LOAD
1Press , enter 16 using the keypad.
2Select LOAD to restore directory entries from the
Smart card and confirm with OK.
3Confirm with OK.
4Insert your Smart card.
Important The printing is not possible on A5
(or Statement) paper format.
Note You can also print the directory with
menu 55 - PRINT / DIRECTORY.
Important
This function is only available to
service technician with Smart
card.
LFF6050
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8 - Games and Calendar
Games and
Calendar
Sudoku
Sudoku is a Japanese puzzle. The game is in a grid
format of three squares by three squares to be distributed
in fields in zones of 3 × 3. Depending on the level of
difficulty, more or fewer numbers are already entered at
the start of the game. The aim of the game is to distribute
the numbers 1 to 9 between the boxes in such a way that
each number appears only once in each row, column and
in each of the nine grids. There is only one solution.
Print a grid
There are 400 Sudoku grids available in total, 100 for
each difficulty level.
521 - PRINT / SUDOKU / PRINT GRID
1Press , enter 5 using the keypad. Confirm
with OK.
2Select SUDOKU using the or button.
3Confirm with OK.
4Select PRINT GRID using the or button.
5Select the level of difficulty EASY, MEDIUM,
HARD, EVIL using the or button.
6Confirm with OK.
7Choose the grid you want by entering the number
on the numeric keypad (1 to 100).
8Confirm with OK.
9Choose the number of copies you want by entering
a number from 1 to 9 on the numeric keypad.
10 Confirm with OK.
The number of copies of the grid requested is printed.
Print the solution to a grid
522 - PRINT / SUDOKU / PRT SOLUTION
1Press , enter 5 using the keypad. Confirm
with OK.
2Select SUDOKU using the or button.
3Confirm with OK.
4Select PRT SOLUTION using the or button.
5Select the level of difficulty EASY, MEDIUM,
HARD, EVIL using the or button.
6Confirm with OK.
7Choose the grid you want by entering the number
on the numeric keypad (1 to 100).
8Confirm with OK.
9Choose the number of copies you want by entering
a number from 1 to 9 on the numeric keypad.
10 Confirm with OK.
The number of copies of the solution to the grid requested
is printed.
Calendar
This function enables you to print the calendar for a year
of your choice.
53 - PRINT / CALENDAR
1Press , enter 5 using the keypad. Confirm
with OK.
2Select CALENDAR using the or button.
3Confirm with OK.
4Choose the year you want to print as calendar by
entering the number on the numeric keypad (for
example: 2009).
5Confirm with OK.
The calendar of the year requested is printed.
Important The printing is not possible on A5
(or Statement) paper format.
Note
You can also access the PRINT menu
by pressing the button.
Important The printing is not possible on A5
(or Statement) paper format.
Note
You can also access the PRINT menu
by pressing the button.
Important The printing is not possible on A5
(or Statement) paper format.
Note
You can also access the PRINT menu
by pressing the button.
Note
The year must be between 1900 and
2099. Use the C key to correct an
entry.
LFF6050
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9 - Network features
Network features
You may connect your multifunction terminal to a wireless
network.
However, practical knowledge of your computer
configuration is required to set up a network.
You can connect your machine to a PC using a USB cable
or make a wireless connection (via radio) with a PC or
network.
Type of radio network
A radio network or WLAN (Wireless Local Area Network)
is created when at least two computers, printers or other
peripheral devices communicate with each other in a
network via radio waves (high frequency waves). The
transmission of data in the radio network is based on the
standards 802.11b and 802.11g. According to how the
network is set up, it may be described as an infrastructure
network or an ad-hoc network.
Radio infrastructure network
In an infrastructure network, several devices
communicate via a central access point (a gateway or
router). All data is sent to the access point (gateway or
router) from where it is re-distributed.
Radio ad-hoc network
In an ad-hoc network, the devices communicate directly
with each other without passing through an access point.
The speed of communication across the whole radio
network is as fast as the weakest connection in the
network. The speed of communication is also dependent
on spatial distance between transmitter and receiver, as
well as the number of barriers, such as walls or ceilings.
Radio networks (WLAN)
Three steps are necessary to incorporate your machine
into a radio network (WLAN):
1Configure the network to your PC.
2Set up the parameters for your machine so that it
can function in a network.
3Having set up the parameters for your device,
install the Companion Suite Pro software onto your
PC with the necessary printer drivers.
Once the machine is incorporated into a WLAN network,
you can from your PC:
• print documents on the multifunction machine from
your usual applications,
• scan colour, grey scale or black and white documents
on your PC.
Important
If you have a WLAN adaptor, you
can incorporate your machine as a
network printer into a radio network.
This works only with an approved
adaptor that you can obtain from our
ordering department. For further
information, contact
www.sagem-communications.com.
CAUTION
Beware, when you are using a
wireless connection, that certain
items of medical equipment,
sensitive or security systems may
be affected by the radio
transmissions of your device; in all
cases, please follow safety
guidelines closely.
Important
Please note that in ad-hoc mode,
the WPA/WPA2 encryption method
is not available.
Important
The PC and all other devices must
have their parameters set up to the
same network as the multifunction
machine. All the details needed for
setting up the device, such as the
network names (SSID), type of radio
network, encryption key, IP address
or subnetwork mask, must match
the specifications of the network.
You will find these details on your
PC or on the Access Point.
To find out how to set up the
parameters for your PC, please
consult the users’ manual for your
WLAN adaptor. For large networks,
please seek the advice of your
network administrator.
LFF6050
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9 - Network features
Connect your WLAN adaptor
Your machine belongs to a new generation of terminals
that you can incorporate into a WLAN network using a
WLAN USB key.
1Plug your WLAN USB key into the USB port of your
machine.
Configure your network
Creating or rejoining a network
Before attempting to use a WLAN adaptor on your
machine, you must enter the parameters that will allow a
WLAN network to recognise your machine.
On your machine you will find simple instructions
that guide you step by step through the set-up of your
network. Just follow them!
281 - SETUP / WLAN / CONFIG. ASS.
1Type in , select the menu SETUP using the keys
or and confirm with OK.
2Select WLAN using the keys or and confirm
with OK.
3Select CONFIG. ASS. using the keys or and
confirm with OK.
The machine searches for existing networks.
4Select your existing network, or select NEW
NETWORK to create it, using the keys or and
confirm with OK.
5 SSID appears on the screen, enter the name of
your network using the numerical keypad, pressing
the keys one after the other until you obtain the
name you want (32 characters maximum) and
confirm with OK.
6 AD-HOC MODE or INFRA. MODE appear on the
screen. Go back to the beginning of the chapter
and make your choice.
Select one of these modes and confirm with OK.
- If you choose AD-HOC mode, the sub-menu
CHANNEL appears, enter a figure between 1
and 13 (1 to 11 for the US) and confirm with OK.
7Select your encryption method, OFF, WEP or
WPA, and confirm with OK:
- If you choose WEP, enter the WEP key that you
are using on your network.
- If you choose WPA, enter the WPA or WPA2
key that you are using on your network.
Note
You can be sure of perfect
communication if you use an
approved adaptor in conjunction with
your PC.
All of the latest printer drivers for the
approved adaptor may be found on
our website together with further
information:
www.sagem-communications.com.
Important
Your machine’s network radio
adaptor transmits data using the
radio protocol IEEE 802.11g; it can
also be incorporated into an existing
IEEE 802.11b network.
When connecting to your machine,
only use the approved adaptor.
Other transmitting or receiving
adaptors may damage your device.
Irrespective of whether you use your
machine in an infrastructure or ad-
hoc network, you must set up certain
network and security parameters
(for example, the Service-Set-ID
(SSID) and the encryption key).
These must match the network’s
specifications.
Note
We recommend that the settings of
your WLAN network should only be
changed by a person with a good
knowledge of the configuration of your
computer.
Note
If you choose an existing network,
steps 5 and 6 (and possibly 7) are
carried out automatically.
Important
Please note that in ad-hoc mode,
the WPA/WPA2 encryption method
is not available.
Note
The WEP key number may be
configured in the menu: 29 -
SETUP / TECHNICALS / WEP KEYS
NBR.
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9 - Network features
8 IP CONF.: MANU or IP CONF.: AUTO appear on
the screen.
If you choose to set up the system manually, go to
the next paragraph and enter the parameters
IP ADDRESS, SUBNET MASK and GATEWAY.
9At the end of this procedure, you return to the main
menu of CONFIG. ASS.
10 Exit this menu by pressing the key.
Once the network has been set up, the LED of the WLAN
USB key should be on.
Referring to or changing your
network parameters
Each of the parameters of your network may be changed
as your network develops.
2822 - SETUP / WLAN / PARAMETERS / IP
ADDRESS
1Type in , select the menu SETUP using the keys
or and confirm with OK.
2Select WLAN using the keys or and confirm
with OK.
3Select PARAMETERS using the keys or and
confirm with OK.
4Select IP ADDRESS using the keys or and
confirm with OK.
5The number of your IP address will appear in the
format 000.000.000.000. Enter the new IP address
for your machine in the format displayed and
confirm with OK.
6Exit this menu by pressing the key.
2823 - SETUP / WLAN / PARAMETERS / SUBNET
MASK
1Type in , select the menu SETUP using the keys
or and confirm with OK.
2Select WLAN using the keys or and confirm
with OK.
3Select PARAMETERS using the keys or and
confirm with OK.
4Select SUBNET MASK using the keys or and
confirm with OK.
5The number of your subnet mask will appear in the
format 000.000.000.000. Enter the new submask
of your machine in the format displayed and
confirm with OK.
6Exit this menu by pressing the key.
2824 - SETUP / WLAN / PARAMETERS / GATEWAY
1Type in , select the menu SETUP using the keys
or and confirm with OK.
2Select WLAN using the keys or and confirm
with OK.
3Select PARAMETERS using the keys or and
confirm with OK.
4Select GATEWAY using the keys or and
confirm with OK.
5The number of your gateway will appear in the
format 000.000.000.000. Enter the new gateway
for your machine in the format displayed and
confirm with OK.
6Exit this menu by pressing the key.
2825 - SETUP /WLAN / PARAMETERS / SSID
1Type in , select the menu SETUP using the keys
or and confirm with OK.
2Select WLAN using the keys or and confirm
with OK.
3Select PARAMETERS using the keys or and
confirm with OK.
4Select SSID using the keys or and confirm
with OK.
5The name of your network will appear on the
screen. Enter the new name of your network and
confirm with OK.
6Exit this menu by pressing the key.
2826 - SETUP / WLAN / PARAMETERS / MODE
1Type in , select the menu SETUP using the keys
or and confirm with OK.
2Select WLAN using the keys or and confirm
with OK.
3Select PARAMETERS using the keys or and
confirm with OK.
4Select MODE using the keys or and confirm
with OK.
5The symbol >>, tells you that your network is in
active mode.
6Select one of the modes and confirm with OK.
- If you choose the AD-HOC MODE, the sub-
menu CHANNEL will appear; enter a number
between 1 and 13 (1 to 11 for the US) and
confirm with OK.
7Exit this menu by pressing the key.
Important
In an AD-HOC network, the devices
communicate directly with each
other without passing through an
access point. The speed of
communication across the whole
AD-HOC radio network is as fast as
the weakest connection in the
network. The speed of
communication is also dependent on
spatial distance between transmitter
and receiver, as well as the number
of barriers, such as walls or ceilings.
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9 - Network features
2827 - SETUP / WLAN / PARAMETERS / SECURITY
This parameter allows you to make your network secure
by setting the encryption method to use in your WLAN
network.
1Type in , select the menu SETUP using the keys
or and confirm with OK.
2Select WLAN using the keys or and confirm
with OK.
3Select PARAMETERS using the keys or and
confirm with OK.
4Select SECURITY using the keys or and
confirm with OK.
5Choose WEP, WPA or OFF and confirm with OK.
- If you choose WEP, enter a password:
- In a 64 bit security configuration, the password
must contain five characters exactly.
- In a 128 bit security configuration, the
password must contain 13 characters exactly.
- If you choose WPA, enter a WPA or WPA2
password (min. 8 characters to 63 characters
max.).
The password can contain alphanumerical
characters - numbers and letters - and any other
symbol available on the keypad. The only
invalid character is "€" (euro currency sign).
6Exit this menu by pressing the key.
2828 - SETUP / WLAN / PARAMETERS /
HOSTNAME
The machine name allows you to identify your machine on
the network via a PC (for example with the name "PRINT-
NETWORK-1").
1Type in , select the menu SETUP using the keys
or and confirm with OK.
2Select WLAN using the keys or and confirm
with OK.
3Select PARAMETERS using the keys or and
confirm with OK.
4Select HOSTNAME using the keys or and
confirm with OK.
5Type in the desired name (15 characters
maximum) and confirm with OK.
6Exit this menu by pressing the key.
Once your connection has been set up, you must install
the network printer driver on your PC so that you can print
your documents.
Refer to the paragraph Software installation, page 52.
An example of how an AD-HOC network
may be set up
An example of how to configure an Ad-hoc network
without security protection using the following
parameters:
• network name: "house"
• radio type: "ad-hoc"
• channel: "1"
• PC’s IP address: "169.254.0.1"
• PC’s subnetwork mask: "255.255.0.0"
• PC’s gateway: "0.0.0.0"
• IP address of the multifunction machine: "169.254.0.2"
• subnetwork mask of the multifunction machine:
"255.255.0.0"
• multifunction machine’s gateway: "0.0.0.0"
Setting up a multifunction machine
1Plug the WLAN USB key into the USB connector of
the multifunction machine.
2Type in , select the menu SETUP using the keys
or and confirm with OK.
3Select WLAN using the keys or and confirm
with OK.
4Select CONFIG. ASS. using the keys or and
confirm with OK.
5Select NEW NETWORK using the keys or
and confirm with OK.
6 SSID appears on the screen, enter "house" using
the numerical keypad and confirm with OK.
7Select the mode AD-HOC MODE and confirm
with OK.
8Enter "1" in the field CHANNEL and confirm
with OK.
9Select OFF and confirm with OK.
10 Select IP CONF.: MANU and confirm with OK.
11 Enter "169.254.0.2" in the field IP ADDRESS and
confirm with OK.
12 Enter "255.255.0.0" in the field SUBNET MASK
and confirm with OK.
13 Enter "0.0.0.0" in the field GATEWAY and confirm
with OK.
14 At the end of this process, you return to the main
menu of ASS. CONFIG.
15 Exit this menu by pressing the key.
Once the network has been set up, the LED of the WLAN
USB key should be on.
You must now set up the PC.
Note
You may also enter the password
using the hexadecimal system, if this
is the case:
- For a 64 bit security configuration,
the password must contain exactly
10 hexadecimal characters.
- For a 128 bit security configuration,
the password must contain exactly
26 hexadecimal characters.
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9 - Network features
Setting up the PC
For this section, refer to the instructions supplied by the
manufacturer of the WLAN USB key to help you to find
and join the "house" network.
1You may need to install the software for the WLAN
USB key on the PC, if this has not already been
done.
2Plug WLAN USB key into a USB port on the PC.
3Use the software of the WLAN USB key to detect
the network.
4Join the network "house" once this has been
detected.
5Now set up the WLAN network connection of your
PC.
To do this, you must configure the element
Protocol Internet (TCP/IP) for the WLAN
connection that has been created. If this element is
set up in such a way as to obtain an IP address
automatically, you must change it to manual mode
to set up the TCP/IP address ("169.254.0.1" in our
example), the subnet mask ("255.255.0.0" in our
example) and the default gateway ("0.0.0.0" in our
example).
6Enter OK.
Note
To guide you through this stage, refer
to the paragraph “Setting the
parameters for a connection” in the
manufacturer’s instructions.
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10 - USB memory key
USB memory key
You can connect a USB memory Key on the front side of
your machine. The files stored in TXT, TIFF and JPEG
formats will be analysed and you will be able to use the
following actions:
- print the stored files contained in your USB memory
key1,
- delete the files contained in your USB memory key,
- run an analysis on the contents of the inserted USB
memory key,
- digitalise a document on your USB memory key,
- fax archiving (see section Rerouting fax messages to
a USB memory key, page 26).
Use of the USB memory key
Print your documents
You can print the stored files or a list of the files located in
the USB memory key.
Print the list of files located in the key
To print the list of files located in the key:
01 - MEDIA / PRINT DOC. / LIST
1Insert the USB memory key on the front side of the
machine respecting the insertion way.
MEDIA ANALYSIS appears on the screen.
2Select PRINT DOC. with the or buttons and
confirm with OK.
3Select LIST with the or buttons and confirm
with OK.
4The list is shown in a table with the following
information:
- the analysed files are indexed in an incremental
1 by 1 order,
- the files name with their extension,
- the date of the files last save,
- the files size in Kbytes.
Print the files located in the key
To print the files located in the key:
01 - MEDIA / PRINT DOC. / FILE
1Insert the USB memory key on the front side of the
machine respecting the insertion way.
MEDIA ANALYSIS appears on the screen.
2Select PRINT DOC. with the or buttons and
confirm with OK.
3Select FILE with the or buttons and confirm
with OK.
4You have three possibilities to print your files:
-ALL, to print all the files located in the USB
memory key.
Select ALL with the or buttons and
confirm with OK. The printing is started
automatically.
-SERIES, to print a series of files located in the
USB memory key.
Select SERIES with the or buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the or buttons
the first file of the series to print and confirm
with OK. A star (*) appears on the left side of the
file.
LAST FILE appears on the screen. Select with
the or buttons the last file of the series to
print and confirm with OK.
Press the button.
COPIES NUMBER appears on the screen,
enter the desired number of copies with the
numerical keypad and confirm with OK.
Select the printing format (for JPEG files): A4 or
LETTER (depending on model), or PHOTO and
confirm with OK.
Select the printing format: THICK or NORMAL
and confirm with OK to start printing.
-SELECTION, to print one or several files
located in the USB memory key.
Select with the or buttons the file to print
and confirm with OK. A star (*) appears on the
left side of the file.
Repeat this step for each file you want to print.
Press the button.
COPIES NUMBER appears on the screen,
enter the desired number of copies with the
numerical keypad and confirm with OK.
1. It may be possible that some TIFF files of your USB
memory key cannot be printed due to data format limitation.
Important
Always respect the insertion way
when you connect a USB memory
key to the machine.
Do not disconnect your USB memory
key while the machine is reading its
contents or writing contents.
Important The printing is not possible on A5
(or Statement) paper format.
LFF6050
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10 - USB memory key
Select the printing format (for JPEG files): A4 or
LETTER (depending on model), or PHOTO and
confirm with OK.
Select the printing format: THICK or NORMAL
and confirm with OK to start printing.
5Quit this menu by pressing the button.
Delete your files located in the key
You can delete files located in your USB memory key.
06 - MEDIA / DELETE / MANUAL
1Insert the USB memory key on the front side of the
machine respecting the insertion way.
MEDIA ANALYSIS appears on the screen.
2Select DELETE with the or buttons and
confirm with OK.
3Select MANUAL with the or buttons and
confirm with OK.
4You have three possibilities to delete your files:
-ALL, to delete all the files located in the USB
memory key.
Select ALL with the or buttons and
confirm with OK.
You come back to the previous menu.
-SERIES, to delete a series of files located in the
USB memory key.
Select SERIES with the or buttons and
confirm with OK.
FIRST FILE and the first indexed file appears
on the screen. Select with the or buttons
the first file of the series to delete and confirm
with OK. A star (*) appears on the left of the file.
LAST FILE appears on the screen, select with
the or buttons the last file of the series to
delete and confirm with OK. A star (*) appears
on the left side of the file.
Press the button.
You come back to the previous menu.
-SELECTION, to delete only one or several files
located in the USB memory key.
Select with the or buttons the file to delete
and confirm with OK. A star (*) appears on the
left side of the file.
Repeat this step for each file you want to delete.
Press the button.
You come back to the previous menu.
5Quit this menu by pressing the button.
Analyse the USB memory key content
After a period of inactivity, your machine will return to the
main menu. To view the USB memory key again please
proceed as follows:
07 - MEDIA / MEDIA ANALYSIS
1Press , enter 07 using the keypad.
2The USB memory key analysis is started.
3You can print or delete the detected files located in
your USB memory key. Refer to the previous
chapters.
Save a document on a USB memory
key
This function allows you to digitise and save a document
directly in the folder MFPrinter Laser Pro LL2\SCAN on a
USB memory key. The folder MFPrinter Laser Pro
LL2\SCAN is created by the application.
1Place the document to be copied face down on the
glass.
2Insert the USB memory key on the front side of the
machine respecting the insertion way.
The USB memory key analysis is started.
When the analysis is finished, the MEDIA menu is
displayed.
3Select SCAN TO with the or buttons then
confirm with the OK button.
4Choose between B&W SCAN or COLOUR SCAN
with the or buttons and confirm with OK.
5With the alphanumerical keypad, give a name to
the scan file (up to 20 characters) and confirm
with OK.
6Choose the scan format between IMAGE and PDF,
and confirm to start the scan and the recording of
the document.
IMAGE allows to have the same kind of file as a
photo. PDF is a format for the digital documents
creation.
Important
Before digitalising a document,
make sure that your USB memory
key has sufficient disk space. If not,
you can delete manually the files,
see section Delete your files
located in the key, page 48.
Important
You can also access this function in
two other ways:
• by pressing the button then
by selecting SCAN-TO-MEDIA.
• by pressing the button from the
screen saver then by typing 03 on
the numerical keypad.
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10 - USB memory key
The beginning button immediately starts the scan
and sends a file to the support with the parameters
defined in the analysis format.
Important
With the IMAGE format, if you have
selected:
•BLACK&WHITE, the picture will
be saved in TIFF format.
•COLOUR, the picture will be
saved in JPEG format.
You can choose the image resolution
that will be digitized to the USB
memory key; the default resolution is
AUTO.
Press the button several times
and select the resolution you require:
• Scanning in BLACK&WHITE:
- icon: text resolution.
- icon: photo resolution.
- no icon: auto resolution.
• Scanning in COLOUR:
- icon: text resolution.
- no icon: auto resolution.
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11 - Telephony (option)
Telephony (option)
The machine lets you connect a USB-DECT base to one
of the USB ports of the device and register DECT
handsets to this base.
You can then make and receive calls with the registered
DECT handsets using the machine telephone line
(standard cordless telephone use).
Because the machine and the DECT base use the same
telephone line, please consider the following points:
• the telephony feature only supports voice calls. SMS
service is not available on registered handsets, as well
as Caller Identification Display (CID) and notification,
even if DECT devices used support this function.
• when a handset is used, the line is busy. As a result,
the machine cannot perform fax or SMS
communication operations. Sending and receiving
resumes when the line is freed.
• print and scan operations may take slightly more time
when performed during a DECT communication.
• the machine and registered handset(s) cannot share
directories.
Connecting the USB-DECT base
Connect your DECT base to one of the USB ports of the
machine:
• to the front USB port
• to the rear USB port
You can now make and receive calls with the handset
supplied with the DECT base. As the telephone line is
now used for both communication (fax, SMS) and
telephony features, you may need to adjust the machine
reception settings (see Reception Mode, page 34).
Registering DECT handsets
By default, the USB-DECT base comes with one
registered handset. To register additional handsets (GAP
compatible) to the base, you will need to put both the base
and the handset in registration mode.
To register a handset to the DECT base:
891 - ADVANCED FCT / DECT / REGISTER
1Put the handset in registration mode.
2On the machine, press , enter 89 using the
keypad and confirm with OK.
3Select REGISTER using the or button and
confirm with OK.
The machine starts searching for the handset.
During the registration process (up to one minute), the
LCD screen displays HANDSET REGISTRATION. The
message disappears once registration is complete.
Note
The telephony feature is an optional
working only with a specific USB
DECT dongle that you can obtain from
your retailer.
You will find further information on our
website:
www.sagem-communications.com.
Important
This menu is available only if the
USB-DECT base is connected to the
machine.
Note
To know the exact registration
procedure of the handset, please refer
to its documentation.
Important
If the registration process fails (for
example, the handset left the
registration mode too soon), the
machine emits a 3-beep signal. In
this case, repeat the procedure from
step 1.
LFF6050
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11 - Telephony (option)
Customising telephony settings
This function lets you set the handset ringing time upon
call reception.
This parameter, used to define for how long the
handset(s) rings before terminating a call, is by default set
to 30 seconds.
893 - ADVANCED FCT / DECT / RINGING TIME
1Press , enter 89 using the keypad. Confirm
with OK.
2Select RINGING TIME using the or button
and confirm with OK.
3Enter the desired time in seconds (15 to 60) using
the numerical keypad.
4Confirm with OK.
5To exit this menu, press .
Modifying the flash duration (R key)
If you connect your machine to a private automatic branch
exchange or use it in a foreign country, you may need to
modify the flash duration in order to use your telephone
correctly with regard to the following functionalities:
outgoing 2nd call, incoming 2nd call, conference call.
Contact your administrator, who will supply the
appropriate time period, and proceed to the new settings.
894 - ADVANCED FCT / DECT / FLASH TIME
1Press , enter 89 using the keypad. Confirm
with OK.
2Select FLASH TIME using the or button and
confirm with OK.
3Select the desired time in milliseconds (80 to 600)
using the or button.
4Confirm with OK.
5To exit this menu, press .
Unregistering DECT handset
This function is used to unregister a handset from the
DECT base. You will no longer be able to make or receive
calls with a handset once you unregister it.
892 - ADVANCED FCT / DECT / UNREGISTER
1Press , enter 89 using the keypad. Confirm
with OK.
2Select UNREGISTER using the or button and
confirm with OK.
The LCD screen displays the list of handsets
registered to the DECT base.
3Select the handset to unregister using the or
button and confirm with OK.
4Confirm with OK.
5To exit this menu, press .
Important
This menu is available only if the
USB-DECT base is connected to the
machine.
Important
This menu is available only if the
USB-DECT base is connected to the
machine.
LFF6050
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12 - PC Features
PC Features
Introduction
The Companion Suite Pro software allows the connection
of a personal computer with a compatible multifunction
machine.
From the PC, you can:
• manage the multifunction machine, allowing you to set
it up according to your needs,
• print your documents on the multifunction machine
from your usual applications,
• scan colour, grey scale or black and white documents
and edit them on your PC, or process them into text
using the character recognition software (OCR).
Configuration requirements
The minimum configuration requirements for your
personal computer are:
Supported operating systems:
• Windows 2000 with at least Service Pack 4,
• Windows XP x86 (Home and Pro) with at least Service
Pack 1,
• Windows 2003 server for printing driver only,
• Windows Vista.
Processor:
• 800 MHz for Windows 2000,
• 1 GHz for Windows XP x86 (Home and Pro),
• 1 GHz for Windows Vista.
A CD-ROM drive
A free USB port
600 Mbytes of available disk space for the installation
RAM memory:
• 128 Mbytes minimum for Windows 2000,
• 192 Mbytes minimum for Windows XP x86 (Home and
Pro),
• 1 GByte for Windows Vista.
Software installation
This section describes the following installation
procedures:
• full installation of the Companion Suite Pro software,
• installation of the drivers only.
Installing the full software package
Turn your PC on. Open an account session with the
administration rights.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure is automatically run (Auto
run). If it does not, double-click on setup.exe at the
CD-ROM's root.
3A screen titled COMPANION SUITE PRO LL2
appears. This screen allows you to install and
uninstall the software, access the product's user
guides or browse the CD-ROM contents.
4Place your cursor on INSTALL PRODUCTS and
confirm with left-click of the mouse.
5The Products Installation screen appears.
Place your cursor on ALL PRODUCTS and confirm by
left-click with the mouse.
Note
The full installation copies on your
hard disk the software required for the
good execution of the Companion
Suite Pro kit, which is:
- Companion Suite Pro (machine
management software, printer drivers,
scanner, ...),
- Adobe Acrobat Reader,
- PaperPort.
You may already be the owner of a
version of the software available in the
installation CD-ROM.
In this case use the CUSTOMIZED
installation, select the software that
you want to install on your hard drive
and confirm your choice.
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12 - PC Features
6The welcome screen appears. Click on the NEXT
button to launch the installation of the Companion
Suite Pro in your PC.
7To continue, you need to accept the proposed
license agreement.
8Click on the NEXT button.
9The final installation is ready to be executed. Click
on the INSTALL button.
The following screen appears to indicate the
progression of the installation.
10 Click on OK to finish the installation.
Your Companion Suite Pro kit is successfully installed on
your PC.
You can now connect your multifunction machine, refer to
paragraph Connections, page 56.
You can start the multifunction machine's management
software from the menu START > ALL PROGRAMS
> COMPANION SUITE > COMPANION SUITE PRO LL2
> COMPANION DIRECTOR or by clicking on the icon
COMPANION - DIRECTOR located on your desktop.
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12 - PC Features
Installing drivers only
This section describes the following installation
procedures:
• installation of drivers using the Companion Suite Pro
software,
• manual installation of drivers.
Installing the drivers using the Companion Suite
Pro software
Turn your PC on. Open an account session with the
administration rights.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure is automatically run (Auto
run). If it does not, double-click on setup.exe at the
CD-ROM's root.
3A screen titled COMPANION SUITE PRO LL2
appears. This screen allows you to install and
uninstall the software, access the product's user
guides or browse the CD-ROM contents.
4Place your cursor on INSTALL PRODUCTS and
confirm with left-click of the mouse.
5The Products Installation screen appears.
Place your cursor on CUSTOMIZED and confirm by
left-click with the mouse.
6Place your cursor on COMPANION SUITE PRO LL2
and confirm with left-click of the mouse.
7The welcome screen appears. Click on the NEXT
button to launch the installation of the Companion
Suite Pro kit on your PC.
8To continue, you need to accept the proposed
license agreement.
9Click on the NEXT button.
10 Select INSTALL DRIVERS in the list and click on the
NEXT button.
LFF6050
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12 - PC Features
11 Select the destination folder for installation and
click on the NEXT button.
12 The final installation is ready to be executed. Click
on the INSTALL button.
13 A screen informs you of the installation progress.
14 Click on OK to finish the installation.
The Companion Suite Pro software is now installed on
your PC.
You can now connect your multifunction machine, refer to
paragraph Connections, page 56.
Installing the drivers manually
You can install the printer and scan drivers manually
without running any setup software.
1Locate your USB cable connectors and connect as
shown below on the picture.
2Power on your multifunction machine.
The PC detects the device.
3Click on LOCATE AND INSTALL DRIVER SOFTWARE
(RECOMMENDED).
The following screen appears:
4Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
The drivers are detected automatically.
Note This installation mode is only possible
on Windows 2000, XP and Vista.
LFF6050
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12 - PC Features
5Select LASER PRO LL2 in the list and click on NEXT.
6A screen informs you that the drivers have been
installed. Click on the CLOSE button.
You can now use the multifunction machine to print or
scan your documents.
Connections
Make sure that your multifunction machine is powered off.
The connection between the PC and the machine
requires a USB 2.0 shielded cable no more than 3 meters
long.
1Locate your USB cable connectors and connect as
shown below on the picture.
2Power on your multifunction machine.
The PC detects the device and the drivers are
automatically installed.
3Once the installation is finished, a message
indicates that the drivers are installed correctly.
You can now use the multifunction machine to print or
scan your documents.
Important
It is recommended to install the
Companion Suite Pro software first
and then to connect the USB cable
to your machine (see Installing the
full software package, page 52).
If you connect the USB cable before
installing the Companion Suite Pro
software the recognition system
(plug and play) identifies
automatically that new hardware has
been added. To start your machine
drivers installation, refer to
paragraph Installing the drivers
manually, page 55 and follow the
instructions on screen. When you
use this procedure, only printing and
scanning functions are activated.
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12 - PC Features
Multifunction Terminal's Supervision
The software that you have installed contains two
multifunction machine management applications,
COMPANION DIRECTOR and COMPANION MONITOR, which
allow you to:
• check whether the multifunction machine is connected
to your PC,
• monitor the multifunction machine activities,
• monitor the status of the multifunction machine
consumables from the PC,
• quickly access the graphic editor applications.
To manage the multifunction machine, run the
Companion Director application by clicking on the icon
located on your desktop or from the menu START
>ALLPROGRAMS > COMPANION SUITE >COMPANION SUITE
PRO LL2 > COMPANION DIRECTOR.
Checking the connection between the PC
and the multifunction machine
To check if the connection between the devices is good,
run the COMPANION MONITOR software from the icon
located on the desktop and check that the same
information is displayed on the multifunction machine.
Companion Director
This graphical Interface allows you to run the utilities and
the software to manage your multifunction machine.
Graphical presentation
Run the application by clicking on the COMPANION
DIRECTOR icon located on your desktop or from the menu
START >ALLPROGRAMS > COMPANION SUITE >COMPANION
SUITE PRO LL2 > COMPANION DIRECTOR.
Utilities and applications activation
The Companion Suite Pro graphical interface allows you
to run the following utilities and software:
• get HELP from the current documentation,
•run the PAPERPORT software (Doc Manager).
To run a software or utility contained in the Companion
Suite Pro kit, place the cursor on it and left-click with the
mouse.
Companion Monitor
Graphical presentation
Run the application by clicking on the COMPANION
MONITOR icon located on your desktop or from the menu
START >ALLPROGRAMS >COMPANION SUITE >COMPANION
SUITE PRO LL2 > COMPANION MONITOR.
From this screen you can monitor the information or
configure your multifunction machine from the tabs:
•DEVICE SELECTION: Displays the list of devices
managed by the PC.
•COMPANION: Presents the multifunction machine
screen (USB connection only).
•CONSUMABLES: Displays the consumables status.
Device management
This tab shows the list of devices managed by the PC.
Selecting the current device
Only one device at a time may be connected to the PC.
The current device may be selected by clicking on the
radio button corresponding to the device.
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Status of the connection
The status of the connection between the current device
and the PC is indicated by a colour. The following table
defines the possible states of the connection.
Device parameters
1Select a device by clicking on its line in the list and
click on PROPERTIES to configure the scanning
parameters to be applied for this device when you
use the SCAN TO function.
2Select the desired scan MODE in the drop-down
menu.
3Select the desired scan RESOLUTION in the drop-
down menu.
4Click OK to confirm the new parameters.
Removing a device
1Select the device from the list and click the minus
sign or REMOVE button.
2To confirm the removal of the device, click YES. To
cancel the removal, click NO.
The device is no longer displayed in the list.
Display the consumable status
The following information will be available from the
CONSUMABLES tab:
• current consumables status,
• number of printed pages,
• number of scanned pages,
• number of sent and received pages.
Colour State
Yellow Connection in progress.
Green Connection established.
Red The PC cannot connect to the device.
Check the USB connection.
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Companion Suite Pro functionalities
Document analysis
The document analysis can be carried out in two ways:
• either by the SCAN TO function (application accessible
from the Companion Director window or from the
SCAN button on the machine),
• or directly from a standard compatible application.
Analysis with Scan To
Run the application by clicking on the COMPANION
DIRECTOR icon located on your desktop or from the menu
START >ALL PROGRAMS > COMPANION SUITE >
COMPANION SUITE PRO LL2 > COMPANION DIRECTOR.
1Click on the SCAN TO graphical image or press the
SCAN button on your machine and select SCAN-
TO-PC.
2You can follow the ongoing digitisation on a screen.
3At the end of the digitisation, the scanned picture
appears in the PaperPort window.
To scan a document from PaperPort:
1Click on FILE > SCAN.
2Select the desired scanner, document feeder or
flatbed.
3Customise the advanced properties of the
digitisation by clicking on the ADJUST THE QUALITY
OF THE SCANNED PICTURE link.
4Adjust the desired parameters and click on the OK
button.
5Click on the SCAN button, you can follow the
ongoing digitisation on a screen.
Character recognition software (OCR)
The character recognition function allows to create a
usable data file for desktop applications from a hardcopy
document or from a picture.
The character recognition only works for printed
characters, such as printer outputs or typed text.
Nevertheless you can request for a handwritten text block
to be kept intact (a signature for instance) by outlining it.
Given your machine environment and the character
recognition from your machine, the OCR is done with a
Drag&drop of a document from the PaperPort to the
Notepad icon .
Note
If the PaperPort software is not
installed on your hard drive, the
scanned picture will appear on your
desktop in TIFF format.
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Printing
You have the possibility to print your documents via the
USB connection or the WLAN connection.
During the installation of the Companion Suite Pro
software, the LASER PRO LL2 printer driver will be
installed automatically onto your PC.
Printing on the multifunction machine
Printing a document on the multifunction machine from
your PC is like printing a document in Windows.
1Use the PRINT command from the FILE menu of the
currently open application on the screen.
2Select the LASER PRO LL2 printer.
Printing in duplex mode with the multifunction
machine
The machine offers the possibility to print a document in
manual duplex mode from your PC.
To print a document in manual duplex mode:
1Use the PRINT command from the FILE menu of the
currently open application on the screen.
2Select the LASER PRO LL2 printer.
3Check the Duplex box and choose among the two
binding modes:
4Click on the OK button to begin printing.
5The machine prints the odd pages (from the higher
odd page to page 1) and the LCD screen displays:
6Once the odd pages are printed, the LCD screen
displays the message **PUT THE PRINTED SHEETS IN
THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...:
7Place the sheets in the paper tray as indicated on
the explanation page and below.
The following illustrations describe the necessary
operations depending on the selected binding
mode:
Note
For more details about the usage of
this software, check the online help of
the product.
CAUTION
In manual duplex, the print
quality and paper transport are
not guaranteed.
- If some trouble occurred to the
paper during the print of the first
side, such as wrinkle, dog ear or
staple, do not use the paper for
manual duplex.
- When you load paper, please
true up the end of paper on a flat
surface.
For best results, we recommend
that you use 80 g/m² A4 paper or
20 lbs/m² Letter paper.
Important
The duplex printing mode is
available only in a paper format
managed by the paper tray.
The manual tray cannot be used to
print in duplex mode.
Binding mode Printing
Long sides
Short sides
** PRINTING **
** PC **
** PUT THE PRIN
... AND PRESS <OK>
Important
The PC generates and prints a page
explaining how to reload the sheets
for a duplex job. Read this page
carefully and place it back with the
other sheets.
it is very important that you return
the explanation sheet to the paper
tray to continue printing correctly.
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• Long sides
• Short sides
8Press OK on the command panel to resume
printing.
9Even pages are printed on the other side of the
sheets. Once all pages are printed, remove the
explanation sheet.
Address book
The address book enables you to store the numbers of
the contacts you call the most frequently. The purpose of
this function is to facilitate dialling your contact’s number
when you want to send an SMS or fax. If you want, you
can print the list of numbers stored in the address book.
You also have the possibility of creating groups of
contacts from the address book. Like this, you can group
together all contacts from, for example, a given company
or the same service, etc, to which you frequently send
common documents.
Add a contact to the terminal address book
1Click on the link ADDRESS BOOK of the window
COMPANION DIRECTOR.
The address book is displayed on the screen.
2Select the terminal address book.
3Click on NEW and select CONTACT in the displayed
menu.
The input window for the contact data is displayed.
4Enter the contact name as well as the fax or GSM
telephone number, the fax transmission rate with
this person and the associated quick dial key. Click
on OK.
The new contact is added to the list.
Add a group to the terminal address book
1Click the link ADDRESS BOOK of the window
COMPANION DIRECTOR.
Important
If a paper jam or a paper format
error occurs, the job is cancelled.
You must then resubmit the print job.
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2Select the terminal address book.
3Click NEW and select GROUP in the displayed
menu.
4Enter the name of the group. The group may
consist of contacts from the address book or new
contacts.
1st case: group members are from the address
book.
Click SELECT THE MEMBERS.
The selection window is displayed.
Select a contact or a group in the zone ADDRESS
BOOK, click on (to add a contact to the group
you can also double click on it).
Click on OK.
2nd case: adding new contacts.
Click on NEW then add the personal data of the new
contact, as in the procedure for adding a contact.
5As soon as the group is complete, click on OK.
The new group is added to the list.
Manage the address book
When you are working in the address book, you can
perform different operations:
• print a list of contacts in your address book,
• delete a contact or a group in your address book,
• search for a contact or a group of contacts in the
address book using the first letters of the name,
• check the datasheet of a contact or a group in order to
modify it.
Modify the information related to a contact
1Select the contact whose data you want to modify,
using the mouse.
2Click on PROPERTIES.
3Make the necessary changes in the window
ADDRESS BOOK.
4Click on OK.
Modify a group
1Select the group in the address book list.
2Click on PROPERTIES.
3Make the necessary changes.
4Click on OK.
Delete a contact or a group from the address
book
1Select the name of the contact or the name of the
group you want to delete, using the mouse.
2Click on DELETE.
Print the address book
1Click on PRINT.
The list of the address book is printed on the
terminal (if no contact is selected).
Import or export an address book
Save / Export your address book
This operation lets you save your address book to a file in
EAB format.
1Select EXPORT in the menu FILE of the window
ADDRESS BOOK.
2Enter the name of the file and select the destination
directory, then click on SAVE.
Import an address book
Importing an address book makes it possible to exchange
address book entries between two devices without having
to enter contacts one by one manually. Address books
can be imported from files in EAB format. EAB files are
automatically generated during export.
1Select IMPORT in the menu FILE of the window
ADDRESS BOOK.
2Select the file to import, click on OPEN.
Important
When a contact is deleted from the
address book, it is automatically
deleted from any group in which it
may be included.
Important
The whole address book will be
replaced by the imported address
book.
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Fax communications
The fax communication enables you to:
• send documents as faxes from one of the scanners of
your terminal, from the hard disk or from the screen of
your PC,
• receive fax documents,
• monitor communications through various services: the
inbox, the outbox, the sent items, the outbox log and
the inbox log.
Parameters are available to modify the way your terminal
works with regard to fax communications. You can modify
these parameters to adapt the fax communications to
your requirements. For this procedure, refer to paragraph
Fax parameters, page 65.
Presentation of the Fax window
Send a fax
Send a fax from the hard disk or the terminal
1Click the icon of the window COMPANION
DIRECTOR.
2Click NEW then click FAX.
3In the zone SOURCES, select SCANNER if your
document is in paper format or MEMORY if the
document is a computer file located on your hard
disk (this file must be in TIFF or FAX format).
4To send your fax to a contact, enter his/her number
in the field RECIPIENTS and click on or select a
contact (or group) from one of the address books in
the field ADDRESS BOOK and click on the button .
Repeat this operation as many times as necessary
(use the button to delete a contact from the list
of contacts).
5If necessary, adjust the advanced options (send
later and resolution) in the tab ADVANCED OPTIONS.
6To add a cover page, select the tab COVER PAGE
then click the box WITH THE COVER PAGE. Select
the cover page you want to add from the drop-down
menu, or create a new one. For more information,
refer to paragraph Cover page, page 66.
7Click OK to send your fax to all contacts in your list
of contacts.
Your send request can then be checked, if necessary, in
the outbox.
Item Action
1Create a new fax to send.
2
Delete a fax using one of the fax manager
directories. Except for directories SENT
LOG and RECEPTION LOG for which the
effect of this command is to delete the
entire log
3Print a fax from one of the Fax manager
directories.
4Display a fax with the Viewer.
5Access to the address book.
6Stop fax sending (only enabled for the
outbox).
7Display all faxes in the selected directory
in the Fax manager.
8Fax preview.
9Fax manager directories.
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Send a fax from an application
This method is used to directly send a document you have
created using a desktop software without printing it
beforehand.
1From your desktop software, select FILE > PRINT.
2Select the printer COMPANION SUITE PRO LL2 FAX
and click OK.
The fax window is displayed.
3To send your fax to a contact, enter his/her number
in the field RECIPIENTS and click on or select a
contact (or a group) from one of the address books
in the field ADDRESS BOOK and click the button .
Repeat this operation as many times as necessary
(use the button to delete a contact from the list
of contacts).
4If necessary, adjust the advanced options (send
later and resolution) in the tab ADVANCED OPTIONS.
5To add a cover page, select the tab COVER PAGE
then click the box WITH THE COVER PAGE. Select
the cover page you want to add from the drop-down
menu, or create a new one. For more information,
refer to paragraph Cover page, page 66.
6Click OK to send your fax to all contacts in your list
of contacts.
Your send request can then be checked, if necessary, in
the outbox.
Receive a fax
The window Companion Manager and Companion
Director show, using different messages, the reception of
a fax. The icon is displayed at the bottom of the
window Companion Manager and the icon appears
in the task bar.
You can automatically print faxes on reception. To do this,
you have to define this parameter, refer to paragraph Fax
parameters, page 65.
Follow-up of fax communications
Follow-up of fax communications is by means of:
• an outbox,
•an inbox,
• a sent item memory,
• an outbox log,
• an inbox log.
These services enable you to always know exactly what
communications are taking place on the terminal, whether
sending or receiving.
The outbox and inbox logs are automatically printed when
their contents fill a page. After automatic printout, the
terminal creates a new log.
The outbox
In the fax outbox, there are the following:
• the requests being sent,
• the send later requests,
• the requests for which one or more send attempts
have already been made, and which will soon be
redialed,
• the rejected requests (calls not put through).
The requests are classed in the order in which they are
executed.
The rejected requests are filed at the end of the list so that
they are more accessible if you want to work with them
(request a new send) or delete them.
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The send memory (items sent)
The sent memory is used to keep all faxes you have sent.
The information in the send memory is:
• the recipient of the fax,
• the date the fax was created,
• the date the fax was sent,
• the size of the fax.
The outbox log
The outbox log is used to keep a history of all fax
communications (successful or rejected) that your
Terminal processes. The log is printed automatically as
soon as its contents fill a page.
The information held in the log is:
• the recipient of the fax,
• the date the fax was sent,
• the status (sent, rejected ...).
The inbox log
The inbox log is used to keep a history of all faxes
received by your Terminal. The log is printed
automatically as soon as its contents fill a page.
The information held in the inbox log is:
• the sender of the fax,
• the date and reception of the fax,
• the status.
Fax parameters
Access to fax parameters
1Click on the icon of the window COMPANION
DIRECTOR.
2Select TOOLS > OPTION > FAX.
3Make the adjustments required, referring to the
description of parameters below and click OK.
Description of the tab LOGS AND REPORTS
Important
The button DELETE deletes the
entire log, and not simply the
selected message(s).
Important
The button DELETE deletes the
entire log, and not simply the
selected message(s).
Option Description
Automatic printing
of a received
document
The fax is automatically printed
when received.
Printing of a inbox
report
A report is printed out for each
fax received.
Printing of inbox log The log is automatically printed
when its contents fill a page.
Automatic printing
of a sent document
The fax is automatically printed
when it is sent.
Printing of an
outbox report
An outbox report is printed after
each fax is sent.
Printing of the
outbox log
The log is automatically printed
when its contents fill a page.
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Description of the tab FAX PARAMETERS Cover page
The cover page is part of a fax document automatically
generated by your terminal, on which there is information
concerning the sender, the recipient, the date, the time
sent, comments, etc...
This page may be sent alone or in front of a fax document,
but always at the same time as the document. A
document may be sent with a cover page from the
multifunction terminal or from the central processing unit.
In the latter case, some of the information in the cover
page may be provided by yourself when making the send
request. It is necessary to create model cover pages
before sending a document using them. On the other
hand, once the cover page is created, a model cover page
may be used for all documents sent.
Your terminal offers the possibility of creating and
customizing some model cover pages which you can
choose when sending a fax.
Creating a cover page template
Creating a cover page creates a template which fields (fax
number, comment, subject and so on) will be
automatically filled by the Fax Application depending on
the information provided for each recipient of a document.
To create this cover page template, there are two major
steps:
•First step: Create a background image with the logos
and the layout that you wish.
•Second step: Add the field that you want to be
displayed in the cover page: fax number, comment,
subject and so on. As mentioned before, these fields
will be filled by Fax application at emission time.
For the first step, there are two methods to create the
background image.
You can either
•Option (A): Draw this background image in your
preferred application (such as Word, Excel,...),
OR
•Option (B): Scan a sheet of paper containing the
layout of the cover page.
Option Description
Transmission
speed
Fax default transmission
speed.
Line number Number of the line where your
terminal is connected.
Dialling prefix
This dialling prefix shall be
automatically inserted in front
of the number before sending
on this line.
Type of dialing
Must be parametered
according to the type of
switchboard your terminal is
connected to.
Header
Displays a Communication
Identification Line (LIC) on the
documents you send or on the
documents you receive.
ECM
Corrects communication errors
due to line disturbance. This
option ensures that received
documents are integral. On the
other hand, communication
times may be longer if the line
is bad.
Number of attempts
Number of attempts the
Terminal must make if send
fails.
Interval between
attempts
Duration between two send
attempts.
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Details about Option A and B:
• Option (A): Open the application that you want to use
to edit the background (Word, Wordpad...). Draw the
background image then print this document in the
printer named "Companion Suite Fax". At that point
the MFSendFax dialog is displayed:
Add any recipient to the recipient list, click on the tab
ADVANCED OPTIONS, select resolution FINE as shown
below:
Finally click on the button SAVE AS DRAFT in the lower
right corner (floppy disk icon). The background image
is created in the directory C:\Program
Files\Companion Suite Pro
LL 2\Documents\FAX\Temporary and has the file
extension .fax
•Option (B): Launch MFMANAGER, select NEW FAX,
select the scanner source as shown below:
Add any recipient to the recipient list, click on the tab
ADVANCED OPTIONS, select resolution FINE as shown
below:
Finally click on the button SAVE AS DRAFT in the lower
right corner (floppy disk icon). The background image
is created in the directory C:\Program
Files\Companion Suite Pro
LL 2\Documents\FAX\Temporary and has the file
extension .fax.
Whether you choose Option A or B, you end up with a
background image with extension .fax, which is located in
C:\Program Files\Companion Suite Pro
LL 2\Documents\FAX\Temporary.
You can now proceed to the second step right
below.
Î
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For the second step:
Now that the background image is created in directory in
C:\Program Files\Companion Suite Pro
LL 2\Documents\FAX\Temporary, you can add the fields
on top of the background image.
Please follow the procedure below:
(a) Launch MFManager, select New Fax, click on the
tab Cover Page, and check the check box named
With the cover page.
(b) Click on the button New, this displays a new window
with the title Creation of the cover page.
(c) Press the button Open in the toolbar, change the file
filter to *.fax and browse to the directory C:\Program
Files\Companion Suite Pro LL 2 \Documents\FAX
\Temporary that contains the background image that
you have created in the First step.
(d) Click on the button Fields in the toolbar, a window
pops up allowing you to add the fields on top of the
background image.
(e) Click on the button Save to save the Cover Page
template and exit this window.
(f) The window New Fax is displayed, you can now
choose the Cover Page template that you want to
use. When you double click the preview image in the
lower right corner, another window pops up giving
you a preview of the cover page with the fields filled
with the recipient's information.
Creating a cover page
1From the tab COVER PAGE, click on the button NEW.
2Select the model cover page you have created
using the menu FILE.
A window with the model cover page you have
created is displayed:
3Click on the icon to display the available
fields.
To add a field, proceed as follows:
- Select the field you want to insert by clicking the
field palette. A stamp replaces the cursor of your
mouse.
- Click the location where you want to put the field
on the model.
- You can move or enlarge the field as you like.
4As soon as fields are inserted, save the cover
page.
This cover page can be selected in the tab COVER PAGE of
the fax send window.
Important
It is necessary to create a model
cover page before sending a fax
with it.
Important Adjust the size of your field so that
the text is readable.
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Description of the tab COVER PAGE SMS Communications
From your PC, you can send SMS to a single recipient or
to multiple recipients using the distribution groups.
Communications being sent are monitored by means of
the outbox, the outbox log and the outbox memory (items
sent).
Presentation of the SMS window
Field Description
Name of the cover
page
Either the name of the page
selected by default or the page
you have selected to use.
Sender You can enter information
concerning the sender.
Recipient
You can enter information
concerning the recipient.
If the word Auto is entered in
one of the fields, the field is
updated during sending if the
recipient is listed in the address
book, favourites, a group or a
distribution list.
Comments
This is an editing window with
all the basic functions of a text
editor so that you can enter a
text which will be sent in the
cover page.
Preview of the
model
The preview enables you to
see the cover page you are
going to send.
Important
The SMS service is available
depending on the countries and the
operators.
Item Action
1Write an SMS.
2
Delete an SMS from one of the SMS
manager directories. Except for the
directory SEND LOG for which the effect of
this command is to delete the entire log.
3Print an SMS from one of the SMS
manager directories.
4Display an SMS with the Viewer.
5Access to the address book.
6Stop SMS sending (only enabled for the
outbox).
7Displays all SMSs in the directory selected
in the Fax manager.
8SMS preview.
9SMS manager directories.
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Send an SMS
1Click on the icon SMS of the window
COMPANION DIRECTOR.
2Click on NEW then on SMS.
3Enter your message in the field CONTENT OF
MESSAGE provided for this purpose.
You can use the buttons and the "smiley" located
to the left of the input field to customize your
message, or to automatically insert the date and
time.
4To send your SMS to a contact, enter his/her
number in the field TELEPHONE NUMBER and click
on or select a recipient (or group) from one of
the address directory in the field CONTACT LIST and
click on .
Repeat this operation as many times as necessary
(use the button to delete a contact from the list
of contacts).
5If necessary, adjust the advanced parameters (to
send later or give priority to the SMS) by pressing
the button ADVANCED PARAMETERS ().
6Click on OK to send your SMS to all contacts in
your list of contacts.
Your send request can then be checked, if necessary, in
the outbox.
Follow-up of SMS
SMS communications are monitored by means of:
• an outbox,
• a sent item memory,
• an outbox log.
These services make it possible to have complete
information on the terminal activity with regard to
communications.
The outbox log is automatically printed when its contents
fill a page. After this automatic printing, the terminal
creates a new log.
The outbox
The following is grouped in the SMS outbox:
• requests being sent,
• send later requests,
• requests for which one or more send attempts have
already been made, and which will soon be redialed,
• requests which have been rejected.
The outbox log
The outbox log is used to keep the entire history of SMS
communications (successful or rejected) that have been
processed by your terminal. The log is printed
automatically as soon as its contents fill a page.
The information held in the log is:
• the SMS recipient,
• the date of sending of the SMS,
• the status (sent, rejected,...).
Important
The button DELETE deletes the
entire log, and not simply the
selected message(s).
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The sent item memory (items sent)
The sent item memory is used to keep a copy of all SMS
messages you have sent.
The information in the sent item memory is:
• the SMS recipient,
• the date of creation of the SMS,
• the date of sending of the SMS,
• the size of the SMS.
SMS Parameters
Access to SMS parameters
1Click the icon SMS of the window COMPANION
DIRECTOR.
2Select TOOLS > OPTIONS > SMS.
3Make the adjustments required, referring to the
description of the parameters below and click OK.
Description of the tab LOGS AND REPORTS
Software Uninstallation
This section describes the following procedures:
• full uninstallation of the Companion Suite Pro
software,
• uninstallation of the drivers only.
Uninstall the software from your PC
Turn your PC on. Open an account session with the
administration rights.
Run the programs removal from the menu START
>ALL PROGRAMS >COMPANION SUITE > COMPANION SUITE
PRO LL2 > UNINSTALL.
1A confirmation screen appears. Click on the YES
button to continue the Companion Suite Pro
program removal.
2The uninstall program is launched. You can cancel
the removal by clicking on CANCEL.
3Click on the OK button.
4You need to restart your system at the end of the
procedure. Click on the YES button.
Uninstall the drivers from your PC
Turn your PC on. Open an account session with the
administration rights.
Depending on the installation mode used, select the
required uninstallation mode:
• If you have installed the drivers with the Companion
Suite Pro software, see paragraph Uninstall the
drivers using the Companion Suite Pro software.
• If you have installed the drivers manually, see
paragraph Uninstall the drivers manually.
Option Description
Automatic printing
of a sent document
The SMS is automatically
printed when it is sent.
Printing of a send
report
An outbox report is printed after
each SMS is sent.
Printing of the
outbox log
The log is automatically printed
when its contents fill a page.
LFF6050
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12 - PC Features
Uninstall the drivers using the Companion Suite
Pro software
Run the programs removal from the menu START
>ALL PROGRAMS >COMPANION SUITE >COMPANION SUITE
PRO LL2 > UNINSTALL.
1A confirmation screen appears. Click on the YES
button to continue the COMPANION SUITE PRO LL2
drivers program removal.
2The uninstall program is launched. You can cancel
the removal by clicking on CANCEL.
Uninstall the drivers manually
The following drivers must be removed:
• print driver
• scan driver
• modem driver
To remove the print driver:
1Open the PRINTERS window (START > CONTROL
PANEL > PRINTERS AND FAXES or START > CONTROL
PANEL > HARDWARE AND SOUND > PRINTERS,
depending the operating system).
2Delete the LASER PRO LL2 icon.
3In the PRINTERS window, right-click with the mouse
and select RUN AS ADMINISTRATOR > SERVER
PROPERTIES.
4Select the DRIVERS tab.
5Select the LASER PRO LL2 driver and click on the
REMOVE button.
6Select the option REMOVE DRIVER AND DRIVER
PACKAGE and click on the OK button.
7A confirmation screen appears. Click on the YES
button to continue.
8Click on the DELETE button to confirm the removal.
To remove scan and modem drivers:
1Open the DEVICE MANAGER window (START
>CONTROL PANEL > SYSTEM > HARDWARE > DEVICE
MANAGER or START >CONTROL PANEL > HARDWARE
AND SOUND > DEVICE MANAGER, depending on the
operating system).
2In the OTHER DEVICES sub-menu, select the
MF PRINTER LASER PRO LL2 item and click on the
right button of the mouse.
3Select UNINSTALL on the menu and left-click with
the mouse.
4Click on the OK button to confirm the removal.
5In the IMAGING DEVICES sub-menu, select the
SCANNER PRO LL2 item and right-click with the
mouse.
6Select UNINSTALL on the menu and left-click with
the mouse.
7Click on the OK button to confirm the removal.
Note
You can also uninstall COMPANION
SUITE PRO LL2 drivers using the
Windows function ADD/REMOVE
PROGRAMS from the control panel.
LFF6050
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13 - Maintenance
Maintenance
Service
General information
To ensure that your machine is kept in the best
conditions, it is recommended that you periodically clean
the inner parts.
Please respect the following rules while using this
machine:
- Do not leave the scanner cover open.
- Do not try to lubricate the device.
- Do not close the scanner cover violently or do not
apply vibrations to the machine.
- Do not open the cartridge access cover while printing.
- Do not try to disassemble the machine.
- Do not use paper which has stayed in the tray for too
long.
Toner cartridge replacement
Your machine comes with a current consumable
management system. It tells you if your toner cartridge is
close to its end of cycle.
The following messages will appear on your machine
screen when the toner cartridge reaches the critical
threshold (less than 10% toner cartridge left) and when it
is empty:
You can however change the toner cartridge at any time,
before it reaches its end of cycle.
To replace the toner cartridge, proceed as shown below.
1Insert the smart card provided with the new toner
cartridge as shown on the picture below.
The following message appears:
2Press OK.
The following message appears:
3Stand in front of the device.
4Push on the left and right sides of the cover and pull
it towards you.
5Raise and remove the toner cartridge from the
machine.
6Unpack the new cartridge and insert it into the slot
as indicated in the diagram below.
7Close the cover.
The following message appears:
8Press OK.
CAUTION
For your safety, it is imperative to
refer to the security directives
presented in chapter Security,
page 1.
TONER NEAR TONER EMPTY
END REPLACE <OK>
Important
Always use the smart card provided
when replacing the toner cartridge.
The smart card contains the
information necessary to reset the
level of toner. Replacing the toner
cartridge without using a smart card
may result in the consumable
management system being
inaccurate.
CHANGE TONER?
YES=OK - NO=C
OPEN FRONT COVER
REPLACE TONER
HAVE YOU CHANGED
THE TONER? <OK>
LFF6050
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13 - Maintenance
A wait message appears.
The smart card is read.
9Remove the smart card from the reader, your
machine is ready to print again.
Issues with smart cards
If you use a smart card that has already been used, the
machine will display:
then,
If you use a defective smart card, the machine will display:
then,
If the C button is pressed while the smart card is being
read, the machine displays:
Cleaning
Scanner reading system cleaning
When one or more vertical lines appear on the copies,
clean the glass of the scanner.
1Open the scanner cover until it is standing in
vertical position.
2Wipe the glass with a soft lint-free cloth soaked with
mild alcohol.
3Close the scanner cover.
4Make a copy to check that the symptoms have
disappeared.
Printer cleaning
Dust, dirtiness and paper debris on the external and
internal surfaces of the printer can affect its operation. We
advise that it is cleaned regularly.
Printer external cleaning
Clean the external part of the printer with a soft cloth
soaked in mild detergent.
Document-feeder roller cleaning
Clean the roller of the document feeder when:
• one or more vertical lines appear on the copies of
documents placed on the document feeder (presence
of debris, ink, glue, etc., in the paper transport
mechanism).
• the message **YOU SHOULD CLEAN THE ROLLER OF THE
SCANNER FEEDER. PLEASE REFER TO USER MANUAL.
PRESS <STOP> WHEN THE ROLLER IS CLEANED** warns
you that the document feeder cannot transport paper
sheets anymore (dust, dirt or debris obstructing the
rollers). Press OK to clear the message on the screen.
To clean the document feeder roller, proceed as shown
below:
1Press the On/Off button to turn off the device
(0 position) and unplug the power cord.
2Open the document-feeder scanner cover.
3Clean the rollers of the document feeder and the
two idler rollers located on the mobile part of the
scanner with a soft lint-free cloth dampened with
mild alcohol.
To clean them, rotate them in the same direction as
during paper transport.
4Wipe the rollers with a soft, dry lint-free cloth until
they are dry.
5Close the document-feeder scanner cover.
6Plug the power cord to outlet on the wall and press
the On/Off button to turn on the device (I position).
7Make a copy to check that the symptoms have
disappeared.
PLEASE
WAIT
NEW TONER
REMOVE CARD
PLEASE
WAIT
REMOVE CARD
ALREADY USED
PLEASE
WAIT
UNKNOWN CARD
REMOVE CARD
ACTION CANCELLED
REMOVE CARD
LFF6050
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13 - Maintenance
Printer issues
Error messages
When the printer encounters any of the problems
described below, the corresponding message is shown
on the machine display.
Paper jam
When printing, a sheet of paper may get stuck in the
printer or the paper tray and cause a paper jam.
In case of a paper jam in the machine, the following
message appears:
1Open the paper jam cover located at the back of
the machine.
2Remove the jammed sheet of paper and close the
cover.
3Open and close the front cover.
The printer starts again automatically.
In case of paper jam, the following message appears:
1Remove the toner cartridge and check if a sheet is
jammed.
2Remove the sheet of paper which causes the paper
jam.
3Put the toner cartridge in the machine, or remove
the paper tray and remove the sheet of paper which
causes the paper jam.
4Check that the paper sheets in the paper tray are
correctly placed.
5Replace the paper tray in the machine.
Message Action
CHECK TONER
Check the presence of a
toner cartridge in the
machine.
TONER NEAR END
Indicates that your
consumable will need
changing soon.
REPLACE PAPER Add paper in tray.
HEATING Message displayed when
starting the machine.
CLOSE COVER
PRINTER
The printer front cover is
open, close it.
TONER EMPTY
REPLACE <OK> Replace the toner cartridge.
PAPER JAM
REMOVE TONER
A sheet of paper is jammed
in the machine. Take out
the toner cartridge and
remove the jammed paper
sheet. Take out the paper
tray and remove the
jammed paper sheet. Then
open and close the
consumable cover.
PAPER JAM
EXTERNAL TRAY
A sheet of paper is jammed
in the machine. Open the
paper jam cover. Remove
the jammed paper sheet.
Then open and close the
consumable cover.
PAPER EMPTY Add paper in the paper tray.
INFORMATION
**You should clean
the roller of the
scanner feeder.
Please refer to user
manual. Press
<STOP> when the
roller is cleaned**.
The document feeder
cannot transport paper
sheets anymore (dust, dirt
or debris obstructing the
rollers). Clean the roller of
the document feeder.
Note
After one of the error messages listed
above is displayed, it may happen that
the active print job is cancelled (see
PC printing issues, page 77).
In case of printing of received fax, the
print job is always restarted after
clearing of the error.
PAPER JAM
EXTERNAL TRAY
CAUTION
The fusion unit can reach a very
high temperature during the
operation. To prevent any harm, do
not touch this area. For details,
refer to Positions of Safety labels
on the machine, page 3.
PAPER JAM
REMOVE TONER
LFF6050
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13 - Maintenance
Scanner issues
When a paper jam occurs, the following message
appears:
1Open the document feeder scanner cover.
2Remove the jammed paper without tearing it.
3Close the document feeder scanner cover.
4Press .
Miscellaneous issues
When turning on the terminal, nothing is displayed on
the screen.
Check the connection between the power cord and the
outlet.
The terminal does not detect the presence of the
document inserted in the scanner document feeder.
The message READY does not appear on the screen.
At the start and during scanning, REMOVE DOCUMENT
appears on the screen.
1Remove the document or press button .
2Check the thickness of the document (50 sheets of
paper of 80 g/m2).
3Iron out the sheets if needed.
4Help the sheets along.
The terminal does not receive any faxes.
1Check that the telephone line cable is correctly
plugged in.
2Check that there is a tone signal on the telephone
line by means of the button .
You receive a blank page.
1Make a photocopy of a document; if it is correct
then your fax is functioning normally.
2Call back the subscriber and have him / her resend
the document. It was probably sent with the sheet
inserted backwards.
You cannot send a fax.
1Check that the telephone line cable is correctly
plugged in.
2Check the tone by pressing the button .
3Check the prefix is correctly programmed and
used.
Communication errors
If the communication fails, the terminal advises you of an
automatic retry later.
Example of what is displayed:
Transmission from the feeder
You have the choice between:
• waiting until the transmission takes place at the given
time,
• restarting the transmission immediately by
pressing ,
• abandoning transmission by pressing . To eject
the document, press again.
Transmission from memory
You have the choice between:
• waiting until the transmission takes place at the given
time,
• restarting the transmission using the transmission
queue. In this case, for a document composed of
several pages, the transmission will take place from
the page where the error occurred (see Performing
immediate transmission from the waiting queue,
page 26),
• abandoning the transmission by deleting the
corresponding command in the transmission line (see
Deleting a transmission on hold, page 27).
The terminal makes at most 5 automatic redials. The non-
transmitted document is automatically deleted from the
memory and a transmission report is then printed together
with an error code and the cause for transmission failure
(see the communication error codes).
Communication error codes
The communication error codes appear in the logs and
transmission reports.
General codes
Code 01 - Busy or no fax answer
This code appears after 6 unsatisfactory attempts. Call
later.
Code 03 - User break
A communication has been stopped by the user pressing
the button .
Code 04 - Non programmed number
A number saved as a one-touch key or abbreviated
number is not valid, check it. (Example: a delayed
transmission was programmed with a one-touch key and
this key has been deleted in the meantime).
Code 05 - Scanning default
An incident occurred with the scanner, for example, the
sheet is jammed.
REMOVE DOCUMENT
STOP TO CONFIRM Current time FRI 12 DEC 20:13
Time of next try 0142685014 20:18
LFF6050
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13 - Maintenance
Code 06 - Printer default
An incident occurred in the printer: no paper, paper jam,
opened cover... In the reception mode, this incident
appears only if the reception parameter is switched to
WITHOUT PAPER.
Code 07 - Disconnected
The link has been cut (bad line). Check the number and
try again.
Code 08 - Quality
The document you sent was not well received. Contact
your subscriber to see if you need to send again.
Code 0A - No document to be polled
You tried to poll a document from a subscriber who had
not prepared his/her document (no deposit) or the
password entered was incorrect.
Code 0B - Wrong number of pages
There is a difference between the number of pages
indicated during preparation for the transmission and the
number of pages sent. Check the number of pages in the
document.
Code 0C - Received document error
Ask the subscriber who called you to check the length of
his/her document (it may be too long to be completely
received).
Code 0D - Transmission failed
Ask the sender to resend the document.
Code 13 - Memory full
Your fax can no longer receive since its memory is full.
There are too many received unprinted documents or too
many documents in the transmission line.
Print the received documents and delete or transmit
immediately the documents in the transmission line.
Code 14 - Memory full
Received document memory full. Print all received
documents.
Code 15 - Unknown mailbox number
You wish to deposit a document in a subscriber’s mailbox.
The mailbox number does not exist.
Code 16 - No Relay Bcst list Nr x
You requested a document relay from a remote fax but
the fax has not programmed the list of subscribers
requested.
Code 17 - Unknown mailbox number
You wish to recover a document from a subscriber’s
mailbox. The mailbox number does not exist.
Code 18 - Relay Bcst impossible
You requested a document relay from a remote fax which
does not have the relay broadcast function.
Code 19 - Subscriber has stopped
The communication has been stopped by your
subscriber. (Example: a fax wanted to poll your fax but
there is no document deposited).
Code 1A - Disconnected
The transmission has not started. The telephone line is
busy.
Code 1B - Transmission failed
During transmission: start again.
During reception: ask your subscriber to resend the
document.
Code 50 - Server error
Check the number configured for the SMS server or a
communication error occurred during data transmission.
PC printing issues
This section details how the machine handles a print
request after having encountered an issue (paper jam,
connection loss, etc.).
Refer to the sections below to know if the printing of your
document will resume or will be cancelled, depending on:
• the connection to the PC,
• the problem encountered during printing.
PC printing via USB connection
Issue encountered Print request handling
Paper empty
Once the problem is resolved,
printing resumes from the first
non-printed page.
No paper feed Once the problem is resolved,
printing resumes from the first
non-printed page.
Exception: If the document
was to be printed in manual
duplex mode, the printing of
the document is cancelled.
Paper jam
Paper format problem
Toner empty
The printing of the active
document is cancelled.
Documents waiting to be
printed, however, will print
after the toner cartridge is
replaced.
Pause requested
from the spooler
The machine switches to idle
mode after a timeout (30
seconds by default).
The printing of the active
document is cancelled.
Documents waiting to be
printed, however, will be
printed.
Loss of USB
connection
Once the problem is resolved,
the printing of the document
restarts from the beginning,
regardless of the number of
pages already printed before
the connection loss.
LFF6050
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13 - Maintenance
PC printing via WLAN connection Firmware update
Updating the machine firmware requires that the
Companion Suite Pro software be installed on your PC,
and that the PC is connected to the machine (see PC
Features, page 52).
Visit our website www.sagem-communications.com to
check if firmware updates are available for your machine,
and download the appropriate update file on your PC.
Then, access the update utility (START > ALL PROGRAMS
> COMPANION SUITE > COMPANION SUITE PRO LL2
> COMPANION - FIRMWARE UPDATE), select the
downloaded file and launch the update.
Please check www.sagem-communications.com for new
versions of this manual after the software is updated.
Issue encountered Print request handling
Paper empty
Once the problem is resolved,
printing resumes from the first
non-printed page.
No paper feed Once the problem is resolved,
printing resumes from the first
non-printed page.
Exception: If the document
was to be printed in manual
duplex mode, the printing of
the document is cancelled.
Paper jam
Paper format problem
Toner empty
The printing of the active
document is cancelled.
Documents waiting to be
printed, however, will be
printed.
or
Printing resumes from the
first non-printed page.
Pause requested
from the spooler
The machine switches to idle
mode after a timeout (30
seconds by default).
The printing of the active
document is cancelled.
Documents waiting to be
printed, however, will be
printed.
Loss of WLAN
connection
Once the problem is resolved,
the printing of the document
restarts from the beginning,
regardless of the number of
pages already printed before
the connection loss.
LFF6050
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13 - Maintenance
Specifications
Physical specifications
Electrical specifications
Environmental specifications
Peripheral specifications
Printer
Copier
Scanner
Printing supports
PC connection
Dimensions: 412 x 447 x 386 mm
Weight: 13 kg
Power supply (see rating plate): Single phase 220-240 V - 50/60 Hz - 4.5 A
Electric consumption: 12 W typical in powersave
35 W typical in standby
450 W average during printing (900W peak)
Operating temperature: 10 °C to 27 °C [50 °F to 80.6 °F] with an ambient humidity
included between 15 to 80% (up to 32°C [89.6 °F] with an ambient
humidity included between 15 to 54%)
Type: Laser (on normal paper)
Resolution: 600 dpi
Speed: 20 ppm maximuma
a. Printing speed may vary depending on used operating systems, computer specifications, software applications, connection modes
(USB or WLAN), paper formats as well as file types and sizes.
Preheating time: 21 sec.
First page out time: 13 sec.
Type: Autonomous Black and White
Copy speed: 20 ppm maximum
Resolution: 600 dpi
Multiple copies: 99 pages maximum
Zoom range: 25 % to 400 %
Type: Colour scanner
Document feeder capacity: 50 sheets
Colour depth: 36 bits
Resolution: 600 dpi (optical)
2400 dpi (interpolated)
Software compatibility: TWAIN, WIA
Maximum paper format: Letter
Main paper tray capacity: 250 sheets maximum (60 g/m²), 200 sheets maximum (80 g/m²)
Output tray capacity: 50 sheets
Main tray paper format: A4, A5, Statement, Legal, Letter
60 to 105 g/m² paper
Paper format for manual printing: A4, A5, Statement, Legal, Letter, B5, exec, A6
52 to 160 g/m² paper
Slave USB 2.0 port (PC connection)
Master USB 2.0 port (Wlan connection, reader, USB memory key reader, USB-DECT base dongle - option)
Operating System: Windows 2000 ≥ SP4, Windows XP x86 ≥ SP1, Windows Vista, Windows 2003 server (for printing
only)
Customer Information
Hotline Introduction
We constantly strive to develop our products according to the highest quality
standards and with the greatest possible user-friendliness.
In your user manual you will find all the information required to use your ma-
chine. If you nevertheless require assistance in addition to the user manual, our
call centre is available. Our employees are trained experts who would be hap-
py to answer your questions.
We can assist your more quickly if you do not call us from the machine, rather
an external telephone. Keep a printout of the settings as well as the serial
number of the machine handy. The serial number can be found on the type
plate.
PC Connection
Should problems with the PC connection arise, have the following information
to hand when you contact technical customer services: hardware configuration
of your computer, operating system installed and security programmes used
(anti-virus programmes, firewall). Then we can help you more quickly.
United Kingdom
Call-Center Philips United Kingdom
Telephone: 08 71 - 075 07 11 (0,10 £/minute)
Fax: 08 70 - 124 02 02
Direct-Sales Philips Allgemein
Use only PHILIPS accessories. The warranty does not cover damages to the
machine resulting from the use of other consumable materials.
Direct-Sales Philips GB · INT
In United Kingdom, you can order PHILIPS accessories by telephone via our
toll-free telephone number.
Direct-Sales Philips/Sagem United Kingdom
United Kingdom
Telephone: 08 00 - 358 08 07
E-Mail: dti.faxinfoline@sagem.com
Internet: www.sagem-communications.com
We hope that you will enjoy using your new product!
SAGEM COMMUNICATIONS
Printing Terminals
Headquarters : Le Ponant de Paris
27, rue Leblanc · 75015 Paris · FRANCE
Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77
www.sagem-communications.com
Limited company · Capital 158.291.895 Euros · 440 294 510 RCS PARIS
LFF6050
GB · INT
253118301-A
PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.
and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.