1 Important information

Philips SpeechAir Smart Voice User Manual

Displayed below is the user manual for SpeechAir Smart Voice by Philips which is a product in the Dictaphones category. This manual has pages.

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User

manual

Smart voice recorder

PSP1000 series

SpeechAir

Tble of contents

 Importnt informtion 

Sfety instructions 

Rechrgeble builtin bttery 

Dt reset 

Hering protection 

Medicl device interference 

Use in ircrft 

Clening nd disinfection 

Recycling 

About this user mnul 

Modelspecic fetures 

Symbols used 

 Your smrt voice recorder 

Product highlights 

Wht’s in the box 

Overview of the recorder 

Overview of the docking sttion 

 Getting strted 

Chrging the bttery 

Chrge vi USB power supply 

Chrge vi docking sttion 

Chrge vi computer 

Turn the device on nd o 

 Using your voice recorder 

Using the touch screen 

Home screen 

Customize your Home screen 

Add nd remove items nd widgets 

Mnge Home screen pnels 

Orgnize folders 

Sttus br nd notiction pnel 

Sttus br 

Notiction pnel 

Lock screen 

Set screen lock 

Set the dte nd time 

Set the device nd input lnguge 

Chnge the device lnguge 

Chnge the input lnguge 

Switch between input lnguges 

Using pps 

Preinstlled pps 

Instll pps 

Uninstll pps 

Chnge the screen orienttion 

Typing text 

Enter text 

Copy nd pste text 

Using WiFi 

Using Bluetooth 

Cpture screenshots 

Chnge sound settings nd sound mode 

Power sving mode 

Using emil pp 

Set up n emil ccount 

Add further emil ccounts 

Remove emil ccounts 

Send n emil 

Emil ccount settings 

Device settings 

Tble of contents

 Philips dicttion recorder pp 

Open the pp 

Onetouch strt 

Recording screen 

Record dicttions 

Dene settings prior to recording 

Record  dicttion 

Voicectivted recording 

Plybck 

Delete  dicttion 

Edit  dicttion 

Insert, overwrite or ppend recording 

Add index mrks 

Add keywords 

Add pictures 

Chnge dicttion nme 

Lock dicttions/EOL 

Mrk priority dicttions 

Add brcodes 

Send  dicttion 

Send  dicttion vi emil 

Send  dicttion to Philips SpeechLive 

Send  dicttion to Philips SpeechLive

trnscription service 

Send  dicttion to Philips SpeechLive

speech recognition service 

Send  dicttion to Philips SpeechExec

mobile server 

Send  dicttion to Philips dicttion hub 

Send  dicttion vi Philips SpeechExec

softwre 

Send  dicttion to  network folder 

Using dt lists 

Dt list options 

Dicttion pp settings 

 Device nd dt mngement 

Trnsfer dt to nd from the computer 

Reset your device nd dt 

Device reset 

Fctory dt reset 

Updting your device 

 Philips SpeechAir mngement softwre 

Instll SpeechAir mngement softwre 

Congure SpeechAir with SpeechAir

mngement softwre 

Device congurtion screen 

Congure SpeechAir nd Philips dicttion

recorder pp settings 

 Philips remote device mngement

softwre 

Mnge congurtions with the Philips remote

device mngement softwre 

Connect to the remote device mngement

server 

Set  refresh intervl for synchronizing

congurtion updtes 

Receive congurtion updtes 

 Using SpeechAir with Philips SpeechExec

softwre 

Instll SpeechExec on your computer 

Congure SpeechAir in SpeechExec 

Congure SpeechAir with the SpeechAir

wizrd 

Congure delivery methods for SpeechAir 

Downlod dicttions to SpeechExec 

 Service nd support 

Disply device informtion 

Disply informtion bout Philips dicttion

recorder pp 

Open Quick strt guide 

Send emil to technicl support 

Contct our supporting Philips prtners 

Open source softwre 

Troubleshooting 

 Technicl dt 

4Important information

1 Importnt

informtion

Don’t make any adjustments and modications that

aren’t described in this manual. Follow all safety

instructions to ensure proper operation of the device. The

manufacturer assumes no liability for damages resulting

from non-compliance with the safety instructions.

Safety instructions

• Protect the device from rain and liquids to prevent

damage to the device or a short circuit.

• Don’t expose the device to excessive heat caused by

placing it on a heating device or in direct sunlight.

• Protect the cables from damage by being trapped,

particularly at the plugs and where cables exit the

housing.

• Back up your data and recordings. The manufacturer’s

warranty doesn’t cover loss of data resulting from user

actions.

• Don’t perform any maintenance operations that aren’t

described in this user manual. Don’t disassemble the

device into its component parts to carry out repairs.

The device may only be repaired in authorized service

centers.

Rechargeable built-in battery

• Don’t attempt to replace the battery yourself. The

battery may only be replaced in authorized service

centers.

• Before your battery is replaced by an authorized

service center, back up your data and recordings.

• Batteries contain substances that may pollute the

environment. Used batteries should be disposed of at

an ocial collection point.

Data reset

Philips SpeechAir has an internal memory with 1 GB

RAM and 16 GB built-in storage. If you want to perform a

factory data reset, observe the following cautions:

• Back up your data and recordings. Performing a

factory data reset will delete all data on your device.

• Formatting the memory on a computer may cause

incompatibilities with your device. Format the memory

only on the device.

Hearing protection

Observe the following guidelines when you use

headphones:

• Set the volume to a moderate level and don’t use

headphones to listen for excessively long periods of

time.

• Be particularly careful to avoid adjusting the volume to

a level that your hearing can’t deal with.

• Don’t turn the volume up so high that you can’t hear

what is going on around you.

• In potentially dangerous situations, be particularly

careful or temporarily discontinue use.

• Don’t use headphones while you are operating a

motorized vehicle, cycling, skateboarding, and so on.

You could be a hazard to yourself and other road

users, and possibly be breaking the law.

Medical device interference

SpeechAir contains components that emit

electromagnetic waves. Electromagnetic waves might

interfere with the operation of a pacemaker. Keep a safe

distance of separation between SpeechAir and your

pacemaker.

Use in aircraft

Wireless transmitters can negatively aect the operation

of other electronic equipment, causing them to

malfunction. Turn o SpeechAir or use Airplane mode

when you travel in aircraft. In Airplane mode, SpeechAir’s

signal transmitting functions are turned o.

Legal restrictions on recording

• The use of the device’s recording function is subject to

the legal restrictions that may apply in your country.

You should also respect the privacy and personal

rights of third parties if you record talks or lectures.

• If you want to record telephone calls, check if this

is legal in your country. In certain countries, you

may be legally required to inform the person you

are conversing with on the telephone that you are

recording the conversation.

Cleaning and disinfection

• Before cleaning, disconnect all cables from the device.

• To clean the device, use a soft dry cloth.

• To disinfect the device, use products for disinfection of

surfaces in clinical areas and patient care equipment,

such as surface disinfectant wipes.

• Don’t use harsh chemicals or strong detergents.

• Avoid getting moisture in openings.

• Don’t rub or strike the surface with anything hard or

sharp as this may scratch or damage the surface

permanently.

Recycling

A crossed-out wheeled bin symbol attached

to a product indicates that the product is

covered by the European Directive 2011/65/EU.

Please get informed about the local separate

collection system for electrical and electronic

products. Please act according to your local rules and

don’t dispose of your old products with your normal

household waste. Correct disposal of your old product

helps to prevent potential negative consequences for the

environment and human health.

eeeeeeee›

5Important information

About this user manual

Find a quick overview of your device on the next pages.

For detailed description, see the following chapters of

this user manual. Read the instructions carefully.

Model-specic features

This user manual describes dierent models of the

device product range. Please note that some features

are only available on certain models.

Symbols used

Tip

• This symbol identies information that helps you to

use your device more eciently and simply.

Note

• This symbol indicates notices which you should

observe when handling or operating the device.

Caution

• This symbol warns of damage to the device and

possible data loss. Damage can be caused by

improper handling.

6Your smart voice recorder

What’s in the box

Recorder

Docking station

Inlay

USB ash

drive

Micro USB

cable

Headphones

Power supply and

outlet adapters

Quick

start

guide

Quick start guide

2 Your smrt voice

recorder

We are delighted that you have chosen a Philips device.

Visit our website for comprehensive support, such as user

manuals, software downloads, warranty information and

more: www.philips.com/dictation.

Product highlights

• Three dedicated microphones for optimized voice

recording

• Large speaker for crystal clear audio playback

• Gorilla glass touch screen and shockproof,

antimicrobial housing for durability

• Wear-free and ergonomic slide switch and function

button for ecient single-handed operation

• Wi-Fi, LAN, Bluetooth, USB and VoIP for staying

connected anywhere you go

• Barcode scanner and camera for quick le association

and proof documentation

• File encryption for maximum data security

• Android OS for intuitive use

• Philips dictation recorder app for professional dictation

features (optional)

• Docking station for fast battery charging and data

transfer

• Dictation workow software for an even more ecient

workow (optional)

7Your smart voice recorder

Overview of the recorder

1 Touch screen

2 Telephony speaker

3 Headphones jack

4 External microphone jack

5 Recording LED light

6 Dictation microphone (directional microphone)

Dictation microphone (directional microphone)

8 Function button

9 Slide switch

Power button

11 Reset hole

12 Speaker

13 Camera ash

14 Dictation microphone (directional microphone)

15 Camera

16 360° meeting microphone (omnidirectional

microphone)

Volume up button

18 Volume down button

19 Telephony microphone (VoIP)

Docking station connector

21 Micro USB port

8Your smart voice recorder

Overview of the docking station

1 Charging LED light

2 Docking station connector

3 Data transfer LED light

4 Data transfer micro USB port

5 LAN port

6 Charging micro USB port

Kensington Security Slot

9Getting started

3 Getting strted

Caution

• Before you connect and install your recorder, rst

read the safety instructions (see Safety instructions).

Charging the battery

Charge the built-in battery before you use the device

for the rst time or if you haven’t used it for an extended

time period. If the battery is completely discharged and

your device turns o, allow the battery to charge for a

while before you turn on the device.

Note

• The length of the USB cable might impact the

charging speed. Longer cables usually extend the

charging time.

Charge via USB power supply

Note

• The included USB power supply is a US standard

power supply. Depending on your region, you might

need to use the supplied outlet adapters to t

regional power outlets.

XThe battery icon appears on the touch screen

after a few seconds if the device is turned o. This

indication disappears after some seconds. To

reactivate the indication, press the Power button

once.

XThe charging battery icon on the status bar of

the Home screen shows the charging status if the

device is turned on.

Charge via docking station

If you charge your device via docking station, make

sure that the micro USB connector is connected to the

charging micro USB port marked with 5V DC.

Charge without case

XThe red charging LED on the docking station

illuminates.

XThe charging battery icon appears on the touch

screen after a few seconds if the device is turned

o. This indication disappears after some seconds.

To reactivate the indication, press the Power

button once.

XThe charging battery icon on the status bar of

the Home screen shows the charging status if the

device is turned on.

Charge with case (optional)

To charge your SpeechAir with the shock-proof case via

docking station, rst remove the inlay from the docking

station. Afterwards, proceed as described in Charge

without case.

10 Getting started

Charge via computer

Before you charge the battery via computer, make sure

that your computer is turned on.

Note

• If you charge your device via computer instead of

using the power supply, the charging speed might

slow down due to a lower charging current.

XThe battery icon appears on the touch screen

after a few seconds if the device is turned o. This

indication disappears when after some seconds.

To reactivate the indication, press the Power

button once.

XThe USB icon appears on the touch screen if

the device is turned on.

Turn the device on and o

To turn the device on:

• Press and hold the Power button for six seconds until

the device gently vibrates.

To turn the device o:

1 Press and hold the Power button for one second.

XThe Power o pop-up window appears.

2 Tap Power o.

XA second pop-up window appears.

3 Tap OK.

11Using your voice recorder

4 Using your voice

recorder

Using the touch screen

The interface of your SpeechAir is operated by touching

the screen. To operate the interface, use the following

basic gestures:

Tapping

To open an application and to select or unselect an

item or menu option:

• Gently tap the item with your ngertip.

To zoom in an image or a web page:

• Double-tap the screen.

To return to the original display size:

• Double-tap the screen again.

To access available options for a selected item:

• Tap and hold the item.

Swiping

To scroll through or switch lists and screens:

• Swipe up, down, left, or right.

Spreading and pinching

To gradually zoom in a part of an image or web page:

• Place your ngers on the screen and spread them

apart.

To gradually zoom out again:

• Place your ngers on the screen and pinch them

together.

Dragging

To move an item:

• Tap and hold an item and drag it to a new position.

Home screen

From the Home screen, you can access the main

features on your recorder and view the status of your

device.

Customize your Home screen by adding your favorite

apps, widgets and folders, so they’re always just a tap

away.

You can open the Home screen from anywhere on your

device by tapping the Home key .

Keys

At the bottom of your display, no matter which app

or feature you are just using, you will always nd the

navigation bar with the following keys:

Back key

• Opens the previous screen you were working in, even

if it was in a dierent app. Once you back up to the

Home screen, you can’t go back any further.

Home key

• Opens the central Home screen.

Recent Apps key

• Opens a list of thumbnail images of apps you’ve

worked with recently. This way you can easily and

quickly switch between apps or close running apps. To

open an app, tap it. To remove a thumbnail from the

list, swipe it left or right.

Close Keyboard key

• Closes the on-screen keypad and replaces the Back

key. This key is only available when the keyboard is

open. When you tap the Close Keyboard key, the Back

key appears on the display again.

Favorites tray

You will nd the Favorites tray at the bottom of the

Home screen. The Favorites tray is a quick way to access

your favorite apps. It is always available when your

Home screen is open.

To change the apps on the Favorites tray, see Add items

to Favorites tray.

12 Using your voice recorder

Customize your Home screen

Create your Home screen according to your own

preferences. Add apps, widgets, or folders to your Home

screen, add Home screen panels, or customize the

Favorites tray.

Note

• Depending on the conguration of your device, the

starting panel might look dierent than the starting

panel described here.

Add and remove items and widgets

On the All Apps screen, you can nd all apps,

preinstalled as well as newly installed apps.

To open the All Apps screen, tap the shortcut on the

Home screen.

The All Apps screen has multiple panels. Depending on

the number of apps, the device automatically adds new

panels. To scroll through the panels, swipe left or right.

For more information, see Manage Home screen panels.

Add items to Home screen

To move an app or a folder from the All Apps screen to

the Home screen:

1 Open the All Apps screen.

2 Tap and hold an app or a folder on the All Apps

screen, and then drag it to the Home screen.

To move an app or a folder from the All Apps screen to

a particular panel of the Home screen:

1 Open the All Apps screen.

2 Tap and hold an item on the All Apps screen and

then drag it left or right to the desired panel.

Add widgets to Home screen

Widgets are small apps that provide specic information

and convenient access on your Home screen, such as

the bookmarks widget. There are two preinstalled widget

panels.

1 Tap and hold an empty area on the Home screen.

2 Tap Widgets.

3 Tap and hold a widget, and then drag it to the Home

screen.

XThe Create widget and allow access pop-up

window appears.

4 Tap Create, or mark the checkbox Always allow to

create widgets and then tap Create.

To add widgets to a particular panel of the Home

screen:

1 Tap and hold an empty area on the Home screen.

2 Tap Widgets.

3 Tap and hold a widget, and then drag it left or right to

the desired panel.

4 Tap Create, or mark the checkbox Always allow to

create widgets and then tap Create.

To swipe through widget panels:

1 Tap and hold an empty area on the Home screen.

2 Tap Widgets.

3 Swipe right to switch to the next widget panel.

Add items to Favorites tray

Note

• Before you can add items to the Favorites tray, rst

remove existing items.

You will nd the Favorites tray at the bottom of all Home

screen panels. With the Favorites tray, you can easily

and quickly access frequently used apps and folders.

Apart from the non-movable All Apps screen shortcut,

you can arrange your Favorites tray as you like.

To move an item to the Favorites tray:

• Tap and hold the item and drag it to the Favorites tray.

To remove an item from the Favorites tray:

• Tap and hold the item and drag it either to Remove at

the top of the screen or to a Home screen panel.

13Using your voice recorder

Remove items and widgets

Note

• By removing items and widgets from the Home screen

or Favorites tray, you don’t uninstall them.

To uninstall items and widgets, see Uninstall apps.

To remove an item or a widget:

• Tap and hold the item on the Home screen, and then

drag it to Remove at the top of the screen.

Manage Home screen panels

The Home screen has multiple panels. When you use

your device for the rst time or have reset your data, you

will see only the starting panel.

Add a panel

• Tap and hold an item and drag it to the right.

XThe device automatically adds a new panel.

Remove a panel

• Tap and hold an item on the desired panel and drag

it either to Remove at the top of the screen or to a

dierent panel.

XWhen you have moved or removed all icons

on a panel, the panel is empty and the device

automatically removes it.

Move a panel

1 Tap and hold an empty area on the Home screen.

XA panel preview appears.

2 Tap and hold a desired panel and then drag it to a

new location.

To scroll through the panels:

• Swipe left or right.

Organize folders

Create a folder

You can create folders on any Home screen panel and

also drag them to the Favorites tray.

To create a folder:

• Tap and hold an item and drag it onto another item.

Repeat this step with multiple items which you would like

to have in the same folder.

To name or rename a folder:

1 Tap the folder.

X All apps in the folder are displayed.

2 Tap Unnamed Folder or the existing name of the

folder.

3 Name the folder.

Remove a folder

To remove a folder including all its apps:

• Tap and hold the folder and then drag it to Remove at

the top of the screen.

To only delete a folder, but keep its apps:

• Tap the folder. Tap and hold each app and drag it out.

XThe folder is deleted automatically.

Status bar and notication panel

Status bar

Note

• In some apps, the status bar might not appear. To

view the status bar from these apps, swipe down

from the top of the screen.

The status bar at the top of the screen shows indicator

icons. On the left side of the status bar, you will nd new

notications, such as email notications. On the right

side of the status bar, status information is displayed,

such as the time, battery status, or Wi-Fi connection.

Find the most common status bar icons in the following

table:

Icon Mening

Wi-Fi connected

Bluetooth activated

Battery power level

Charging battery

Airplane mode activated

Mute mode activated

Vibration mode activated

New email

Recording dictation (when

outside the recording

screen of Philips dictation

recorder app)

14 Using your voice recorder

Notication panel

The notication panel allows you to see a preview of

your notications on the status bar, which you can

either acknowledge or clear. You can also access Quick

Settings from the notication panel and quickly adjust

basic settings.

Open the notication panel

• Swipe down from the top of the screen.

Close the notication panel

• Swipe up on the screen.

Note

• Indicator icons remain on the status bar until you

either acknowledge or clear them.

Acknowledge a notication

• Tap the notication.

Clear all notications

• Tap .

Quick Settings

The notication panel also allows you access to Quick

Settings, where you can quickly adjust basic settings, such

as Wi-Fi or Bluetooth, and access the Settings menu.

To access Quick Settings:

1 Swipe down from the top of the screen.

2 Tap .

Lock screen

When you use your SpeechAir for the rst time or have

reset your data, no screen lock is set.

You can lock the touch screen when it’s active to prevent

any unwanted device operations or access as well as

to save battery power. When your device is on and not

used for a set time period, the screen turns o and locks

automatically.

Tip

• The status bar is also displayed in lock screen mode.

Lock and unlock the screen

To turn o and lock the screen:

• Briey press the Power button.

To turn on and unlock the screen:

• Briey press the Power button again.

Set screen lock

You can change the screen lock method by using one of

the following options: None, Slide, PIN, Password.

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down and tap Security.

3 Tap Screen lock.

4 Select a screen lock method.

None

Choose this option to deactivate the screen lock.

Slide

Choose the slide lock method to unlock the screen.

Enter a personal PIN code consisting of 4-16 digits to

unlock the screen.

Password

Enter your personal password consisting of 4-16

characters to unlock the screen.

Note

• If you have set a PIN code or password and want to

change your screen lock method, rst conrm the old

PIN or password.

• Longer PIN codes and passwords are safer than short

ones.

• It is very important that you remember your PIN or

password. If you forget this information, it might not

be possible to restore important data.

15Using your voice recorder

Set the date and time

You can always change the date and time on your

device and how they are displayed. Choose if you want

SpeechAir to set the date and time automatically or

change the settings manually.

To set the date and time automatically,

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down and tap Date & time.

3 Mark the checkbox next to Automatic date & time.

To set the date and time manually:

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down and tap Date & time.

3 Unmark the checkbox next to Automatic date & time.

4 Tap Set date or Set time.

5 Swipe up or down to set the desired date or time.

In the Date & time menu, you can also select a time

zone and the date and time format.

Set the device and input language

You can always change the device and input language.

If you choose a device language, the device sets the

relevant input language automatically.

Change the device language

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down and tap Language & input.

3 Tap Language, and then select the language to use.

Change the input language

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down and tap Language & input.

3 In the Keyboard & Input methods sub-menu, tap .

XThe Android Keyboard Settings window opens.

4 Tap Input languages.

XThe Input languages window opens.

5 Make sure that the checkbox next to Use system

language is unmarked.

6 Change the language or select multiple languages to

use from the list by marking the relevant checkboxes.

Switch between input languages

If you have selected two or more input languages, you

can switch between the languages on your keyboard.

1 Tap and hold the space key on your keyboard.

XThe Choose input method pop-up window

appears.

2 Select the desired language from the list.

Alternatively, tap next to the space key to switch

between the input languages. For more information

about using the keyboard, see Typing text.

Using apps

Preinstalled apps

You can nd multiple preinstalled apps on your

SpeechAir. This allows you to perform basic tasks with

your SpeechAir, such as sending an email, browsing the

Internet, or taking photos. Four apps are already set on

the Favorites tray. More apps are available on the All

Apps screen.

To open the All Apps screen, tap the All Apps screen

shortcut on the Home screen. See more information

about organizing apps in Customize your Home screen.

Install apps

SpeechAir doesn’t support Google Play Store due to

security reasons. However, you can install apps by

copying and downloading an installation le (.apk le,

for example, Filename_xy.apk) for the relevant app to

your SpeechAir. This installation le is necessary to install

an app on your SpeechAir. We highly recommend using

a source you trust for downloading installation les.

Note

• Only the preinstalled apps have been tested for

SpeechAir. Download and install apps from external

sources only at your own risk. Philips assumes no

liability for the functioning of any external apps.

• If you use apps from external sources, make sure that

they are compatible with Android 4.4.2.

• Before you download apps from external sources,

make sure that the checkbox in Settings > Security >

Unknown sources is marked.

16 Using your voice recorder

To install apps via installation le:

Note

• Make sure that your SpeechAir is turned on when you

connect it to the computer. Your computer can only

detect SpeechAir when it is turned on.

1 Connect your device to the computer.

2 Open Windows Explorer on a Windows computer, or

open Finder on a Mac computer.

XSpeechAir is recognized as an external drive.

3 Double-click the SpeechAir drive.

XThe content of your SpeechAir is displayed in a

new window.

4 Drag the downloaded installation le (.apk le, for

example, Filename_xy.apk) to the SpeechAir window.

XThe .apk le is now available on your SpeechAir.

5 Disconnect your device from the computer.

6 Tap on SpeechAir, and then tap Explorer .

7 Tap SA-HARDDISK.

8 Swipe to the .apk le, for example, Filename_XY, and

tap the .apk le.

9 Tap Next twice, and then tap Install.

XThe app is installed.

Tap Done to go back to the SA-HARDDISK screen, or

tap Open to open the app.

Uninstall apps

Caution

• It is not possible to uninstall preinstalled apps, you

can only disable them.

• Disabling preinstalled apps might cause other apps

to misbehave and will delete associated data for the

relevant app.

• Disable: Disable preinstalled apps that can’t be

uninstalled from the device.

• Uninstall: Uninstall newly installed apps

To uninstall or disable an app:

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Tap Apps.

3 To uninstall a downloaded app, select it from the

Downloaded tab.

To disable a preinstalled app, swipe right to the All

tab and select the desired app.

XThe App info window opens.

4 Tap Uninstall or Disable.

Alternatively, uninstall an app following the next steps:

1 Open the All Apps screen.

2 Tap and hold the app you would like to uninstall.

3 Drag it to Uninstall in the upper left corner of the

screen.

XA pop-up window appears asking you to cancel

or conrm uninstalling the app.

4 Tap OK.

Change the screen orientation

Tip

• If your screen doesn’t automatically change the view

when you turn your device sideways, go to Settings >

Display and mark the checkbox next to Auto-rotate

screen.

In many apps, you can change the view of your screen

when you rotate your device. The screen automatically

changes the orientation from portrait to landscape

when you turn the device sideways. When entering text,

you can turn the device sideways to bring up a bigger

keyboard.

Typing text

Tip

• If the on-screen keyboard doesn’t open

automatically, tap the text eld to open the keyboard.

You can enter text with the on-screen Android keyboard

(AOSP). The on-screen keyboard opens automatically

when you use apps and options where entering text is

needed. Set and use multiple keyboard languages, and

switch between them while typing (see Change the input

language).

You can also rotate your device to change the keyboard

view from portrait to landscape and bring up a bigger

keyboard.

Enter text

• Tap each letter on the keyboard individually.

• To uppercase, tap shift.

• To use caps lock, double-tap Shift.

• To release caps lock, tap Shift again.

Delete text

• Tap on the keyboard.

Enter additional characters

• Tap the additional character key on the keyboard.

XThe additional character key automatically

changes to a letter key.

17Using your voice recorder

Return to the text keyboard

• Tap the letter key on the keyboard.

Switch between the input languages

Note

• Before you can switch between the input languages

on your keyboard, rst set your desired input

languages (see Change the input language).

1 Tap and hold the space key on your keyboard.

XThe Choose input method pop-up window

appears.

2 Select the desired language from the list.

Alternatively, tap next to the space key to switch

between the input languages.

Enter language-specic characters

1 Select the desired input language on your keyboard

as described in Switch between the input languages.

2 Tap and hold the desired key.

XA pop-up window appears above the key showing

available characters.

3 Select a character by dragging your nger left or right

to the desired character, and then release your nger.

Hide the keyboard

• Tap on the Home screen when the on-screen

keyboard is open.

Copy and paste text

1 Tap and hold or double-click part of the entered text.

XThe selected part of the text is marked.

2 Tap and drag or left or right to select the text

you would like to copy or cut.

XAn action bar appears at the top of the screen

showing available options.

3 Tap to copy or to cut the text.

4 Place the cursor by tapping and holding where you

would like to insert the text.

5 Tap Paste above the marked text.

Using Wi-Fi

Use Wi-Fi to connect your SpeechAir to the Internet

or other network devices wirelessly anywhere a Wi-Fi

access point or hotspot is available.

Note

• Using Wi-Fi might consume additional battery power.

Turn o Wi-Fi when not in use to save battery power.

• The Wi-Fi signal strength might vary depending on

obstacles and the distance between the device and

Wi-Fi access point.

Turn on Wi-Fi

1 Tap Settings on the Home screen.

2 Tap the Wi-Fi switch or drag it to the right to turn on

Wi-Fi.

XYour device searches for available Wi-Fi networks.

Alternatively, turn on Wi-Fi by using Quick Settings:

1 Swipe down from the top of the screen.

2 Tap to open Quick Settings.

3 Tap Wi-Fi O.

4 Tap the Wi-Fi switch or drag it to the right to turn on

Wi-Fi.

XYour device searches for available Wi-Fi networks.

Connect to a Wi-Fi network

Note

• If you select a secured network, you will be prompted

to enter the relevant password or network key.

• If you select an open network, you will be

automatically connected to the network.

1 Tap Settings on the Home screen.

2 Tap Wi-Fi.

XAll available Wi-Fi networks are displayed.

3 Select a Wi-Fi network to connect to.

4 Tap Connect.

X is displayed on the status bar once you are

connected.

18 Using your voice recorder

Alternatively, connect to a Wi-Fi network by using Quick

Settings:

1 Swipe down from the top of the screen.

2 Tap to open Quick Settings.

3 Tap Wi-Fi.

XAll available Wi-Fi networks are displayed.

4 Select a Wi-Fi network to connect to.

5 Tap Connect.

X is displayed on the status bar once you are

connected.

Change the Wi-Fi network

1 Tap Settings on the Home screen.

2 Tap Wi-Fi.

XAll available Wi-Fi networks are displayed.

3 Select a dierent Wi-Fi network to connect to.

Alternatively, change the Wi-Fi network by using Quick

Settings:

1 Swipe down from the top of the screen.

2 Tap to open Quick Settings.

3 Tap the active Wi-Fi network.

XAll available Wi-Fi networks are displayed.

4 Select a dierent Wi-Fi network to connect to.

If you have turned on Wi-Fi, but haven’t connected to

a network yet, a Wi-Fi symbol with a question mark is

displayed on the status bar. This notication informs you

that there are Wi-Fi networks available.

To open the Wi-Fi network notication:

1 Swipe down from the top of the screen.

2 Tap the Wi-Fi notication.

XAll available Wi-Fi networks are displayed.

Using Bluetooth

Use Bluetooth to connect your SpeechAir to other

Bluetooth-compatible devices for exchanging les.

Note

• Using Bluetooth might consume additional battery

power. Turn o Bluetooth when not in use to save

battery power.

• The Bluetooth signal strength might vary depending

on obstacles and the distance between the paired

devices.

• iPhone devices don’t support le transfer via

Bluetooth from an Android device.

Turn on Bluetooth

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Tap Bluetooth.

3 Tap the Bluetooth switch or drag it to the right to turn

on Bluetooth.

XThe Bluetooth symbol is displayed on the

status bar when Bluetooth is turned on.

Alternatively, turn on Bluetooth by using Quick Settings:

1 Swipe down from the top of the screen.

2 Tap to open Quick Settings.

3 Tap Bluetooth O.

4 Tap the Bluetooth switch or drag it to the right to turn

on Bluetooth.

X is displayed on the status bar when Bluetooth

is turned on.

Pair with other devices

Note

• If the device you want to pair with is not displayed in

the list of available Bluetooth devices, make sure that

it turns on its visibility.

• Some devices might have a generic Bluetooth PIN,

such as 0000.

1 Turn on Bluetooth.

2 Go to the Bluetooth settings in Settings > Bluetooth,

and turn on your device’s visibility by tapping your

device name.

3 Tap Search for devices.

XAll available Bluetooth devices are displayed.

4 Select a device to pair with.

5 Enter the passkey or PIN code, if needed, and tap

Pair. The external device also has to accept the

connection and, if needed, enter the passkey or your

device’s PIN code.

19Using your voice recorder

Unpair devices

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Tap Bluetooth.

3 Tap next to the device you want to unpair.

XThe Paired Bluetooth device window opens.

4 Tap Unpair.

Capture screenshots

Capture images of your screen while you are using your

device.

Note

• Taking screenhots might not be possible in some

apps and features.

To capture a screenshot:

• Press and hold the Power button and the Volume

down button simultaneously.

XCaptured images are saved to Gallery .

XA notication symbol is displayed on the status

bar.

Change sound settings and sound

mode

Change the settings for various sounds on your device.

You can also switch between the sound modes loud,

mute and silent.

To change the settings for system sounds:

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Tap Sound, and change the desired settings.

To change the sound mode:

1 Press the Volume down button all the way down until

the sound mode switches to mute.

XThe mute mode icon is displayed on the status

bar.

XThe sound is turned o and your device only

vibrates now.

2 In mute mode, press the Volume key once more to

switch the sound mode to silent.

XThe silent mode icon is displayed on the status

bar.

XThe sound and the vibration are turned o.

3 To turn the vibration on again when in silent mode,

press the Volume up button once.

4 To turn the sound on again, press the Volume up

button until the desired volume is reached.

Power saving mode

To save your SpeechAir’s battery power, you can set the

display brightness to be automatically controlled, reduce

the brightness of the display and the backlight time, or

turn on Airplane mode.

Set automatic display brightness or reduce the

brightness

1 Swipe down from the top of the screen.

2 Tap to open Quick Settings.

3 Tap Brightness.

4 To set automatic display brightness, tap the blue

Auto bar.

To reduce the display brightness, tap and hold the

blue control, and drag it left.

Alternatively, adjust the display brightness following the

nest steps:

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Tap Display.

3 Tap Brightness.

4 To set automatic display brightness, tap the blue

Auto bar.

To reduce the display brightness, tap and hold the

blue control, and drag it left.

Reduce the backlight time

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Tap Display.

3 Tap Sleep.

XThe Sleep pop-up window appears.

4 Select the length of time for your screen to turn o the

backlight when the device is not used.

Turn on Airplane mode

In Airplane mode, SpeechAir’s signal transmitting

functions are turned o. This way you can save battery

power.

To turn on Airplane mode:

1 Swipe down from the top of the screen.

2 Tap to open Quick Settings.

3 Tap Airplane Mode.

20 Using your voice recorder

Alternatively, turn on Airplane mode by following the

next steps:

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Tap More....

3 Tap Airplane Mode.

Using email app

On the All Apps screen, you will nd a preinstalled

Android email app. Alternatively, you can also use the

browser on your device to check your emails.

To open the email app:

• Tap on the Home screen, and then tap Email .

Set up an email account

Set up an email account to send and receive emails with

the email app.

Note

• Before you set up an account, make sure that Wi-Fi

is turned on and that you are connected to a Wi-Fi

network.

Initial email account setup

1 Open the email app on the All Apps screen.

XThe Account setup window opens.

2 Enter a valid email address into the Email address

text eld.

3 Enter the relevant password you use for your email

address into the Password text eld.

4 Tap Next.

5 Select the desired options for your account.

Note

• Setting short inbox checking frequency intervals

might consume additional battery power.

• If you want to change the inbox checking frequency,

tap the relevant eld.

XA drop-down list opens.

• Select the desired frequency for email

synchronization.

6 Tap Next.

7 If necessary, enter a name which is displayed on

outgoing messages. Optionally, change the account

name, then tap Done.

Manual email account setup

If you want to set up an email account manually, make

sure that you have the correct server settings.

IMAP or POP is an email protocol used to download

emails to your device. If you’re not sure whether to use

IMAP or POP, contact your email provider or check the

Internet for more information.

• IMAP: Emails are stored on remote email servers until

you delete them.

• POP: Emails are downloaded for oine reading and

might be removed from the remote server.

• Exchange: A company email address that uses

Microsoft Exchange servers.

Note

• If you set up an IMAP or POP account, only your

emails will be synchronized to your device. Any

other information associated with that account, for

example, calendar details, remain stored on your

local computer.

To set up an email account manually:

1 Open the email app on the All Apps screen.

XThe Account setup window opens.

2 Enter a valid email address into the Email address

text eld.

3 Enter the relevant password you use for your email

address into the Password text eld.

4 Tap Manual setup.

5 Depending on the type of account you’re setting up,

select IMAP, POP3 or Exchange.

6 If necessary, check all server settings for incoming

emails, and tap Next.

7 If necessary, check all server settings for outgoing

emails, and tap Next.

8 Select the desired options for your account.

Note

• Setting short inbox checking frequency intervals

might consume additional battery power.

• If you want to change the inbox checking frequency,

tap the relevant eld.

XA drop-down list opens.

• Select the desired frequency for email

synchronization.

9 Tap Next.

If necessary, enter a name which is displayed on

outgoing messages. Optionally, change the account

name, and then tap Done.

21Using your voice recorder

If you have problems setting up your account, check that

you have entered your email address and password

correctly, and then try again.

If you still can’t set up your account, there might be a

problem with the server settings. In this case, contact

your email provider or visit their website.

Add further email accounts

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down, and tap Add account.

3 Tap IMAP or Corporate.

4 Proceed as described in Set up an email account.

Switch email accounts

If you have added more than one email account, you

can switch between the accounts when you want to

send an email.

To switch email accounts:

1 Open the email app on the All Apps screen.

2 In the Email window, tap in the upper left

corner.

XA sliding sidebar opens.

XAll available email accounts are displayed on the

sliding sidebar.

3 Select your desired account.

Remove email accounts

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down, and tap IMAP or Exchange.

3 Tap the account you want to remove.

4 Tap the options icon .

XTap Remove account.

5 The Remove account pop-up window appears.

6 Tap Remove account.

Send an email

1 Open the email app on the All Apps screen.

2 Tap the options icon in the upper right corner.

3 Select Compose.

XThe Compose email window opens.

4 Enter a recipient and a subject, and then enter your

email text by tapping the relevant text eld.

5 Tap the Send icon .

Email account settings

You can always change the general email settings as

well as account-specic settings.

To change email account settings:

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down, and tap IMAP or Exchange.

XAll IMAP or Exchange accounts are displayed.

3 Tap Account settings.

4 To change general email settings, tap General

settings. To change account-specic settings for a

particular account, select the account.

5 Select the options for your accounts.

22 Using your voice recorder

Device settings

In the preinstalled Settings app, you can select various

options related to networks, your device, privacy settings,

accounts and the system.

To open the Settings app:

• Tap Settings on the Home screen or on the All

Apps screen.

Setting Function

Wi-Fi • Turn Wi-Fi on or o.

• Select and connect to Wi-

Fi networks.

• Change Wi-Fi settings.

Bluetooth • Turn Bluetooth on or o.

• Select and connect to

available Bluetooth

devices.

• Change Bluetooth settings.

• View received Bluetooth

les.

Data usage • Track your data usage for

communication via the

network.

More... • Select Wireless & networks

options, for example,

Airplane mode or VPN.

Sound • Set sound volumes and

system sounds.

Display • Change display settings,

for example, wallpaper or

sleep mode.

Storage • Track the available and

used storage of your

device.

Battery • Track the battery usage

and status.

Apps • Check information about

all installed apps.

Location • Change the location mode.

• View recent location

requests by apps.

Security • Select various security

options.

Language & input • Select various language

and input options, for

example, device or input

languages.

Backup & reset • Reset your device to its

original system state and

delete all data.

Setting Function

Add account • Add a new email account.

Date & time • Set the date and time for

your device.

Accessibility • Select various options for

a personalized access to

your device.

About SpeechAir • View information about

your device.

23Philips dictation recorder app

5 Philips dicttion

recorder pp

The Philips dictation recorder app is designed to t

perfectly with your SpeechAir. Recording, editing, and

sending dictation les from your SpeechAir oers mobile

exibility and reduces document turnaround times.

Note

• Depending on the conguration of your device, a

dierent dictation app than the Philips dictation

recorder app might be preinstalled on your SpeechAir.

For information about other preinstalled dictation

apps, contact the supporting Philips partner you

purchased your device from.

• Only the default conguration of the slide switch is

described in the following section. Your device’s slide

switch assignment might vary depending on your

device’s conguration. For more information, contact

the supporting Philips partner you purchased the

device from. Change the slide switch assignment in

Settings > User interface > Slider assignment.

Open the app

The Philips dictation recorder app is preinstalled on your

device. You will nd the app on the Favorites tray of your

Home screen. This way you can start dictating from any

Home screen panel.

To open the app:

1 Open the app on the Home screen or on the All

Apps screen.

XA quick walkthrough appears when you open the

app for the rst time.

2 Swipe right to navigate through the walkthrough. To

close the walkthrough, tap the Back key on your

device .

XThe recording screen is displayed, and you can

start dictating straight away.

One-touch start

Start the Philips dictation recorder app with only one

touch. Press the function button once to start the app

from anywhere on your device.

Note

• To use the one-touch start feature, your device needs

to be unlocked. The function button can’t be used in

lock screen mode.

The recorder app has three tabs: Dictate, Recordings

and Settings.

In the Dictate tab, you can record dictations and select

all main options related to your current recording, for

example, mark a priority dictation, lock the dictation, or

edit the recording.

In the Recordings tab, all your recordings are listed.

Open, edit or delete dictations from the list.

In the Settings tab, general settings related to your

recordings, such as forwarding settings or security

settings, are available. To switch between the screens,

select the desired tab.

24 Philips dictation recorder app

Recording screen

The recording screen is the main interface for recording

dictations and editing existing recordings. Mark a

recording as a priority dictation, edit the dictation name,

add an index, insert, overwrite or append recordings,

and more.

Tip

• Change the name of your recording by tapping it

either on the recording screen or in the Properties

window (see table below).

Find the description of the icons on the recording screen

in the following table:

1 2 3 4

Key Function

1 Start new recording • Start a new dictation right

from the recording screen.

The current audio le is

automatically saved to

your recordings list in the

Recordings tab when you

start a new dictation.

2 Properties • Add a picture to your

dictation.

• Add various keywords

to your dictation, for

example, worktype,

author, or attributes.

Before you add keywords,

rst set them up in

Settings > Forwarding >

Workow.

3 Sending options • Select an option how

you want to send your

dictation.

4 Barcode scanner • Scan a barcode. The

barcode is automatically

added to your dictation.

5 Dictation name • Shows the title of the

dictation. If you want

to change the dictation

name, tap the title and

enter the new dictation

name.

6 Audio time • Shows the passed and

the total time of the

recording.

Microphone mode • Shows the microphone

mode. The microphone

mode can be controlled

by the built-in motion

sensor which senses

when the device is placed

on the desk or held in the

hand. The microphone

mode is set accordingly

then.

8 Record key • Shows that a dictation

is being recorded when

the slide switch is in the

recording position.

9 Stop key • Shows that the recording

is stopped when the

slide switch is in the stop

position.

• Shows that the playback

of a recording is stopped

when the slide switch is in

the stop position.

25Philips dictation recorder app

Key Function

Play key • Shows that a recording is

being played back when

the slide switch is in the

playback position.

11 Rewind key • Shows that the recording

is being rewinded as

long as the slide switch

is pressed in the rewind

position.

12 Audio progress bar • Shows your current

position in the recording.

13 Author name • Shows the author name.

If you want to change

the author name, select

a dierent name in the

Properties window.

14 Worktype • Shows the worktype,

for example, email, fax,

or letter. If you want to

change the worktype,

select a dierent type in

the Properties window.

15 Category • Shows a particular

category, for example

Standard or Condential.

If you want to change the

category, select a dierent

one in the Properties

window.

16 Barcode number • Shows the barcode

number. When you

scan a barcode, the

barcode number is added

automatically to your

current dictation. You can

also change the barcode

number manually in the

Properties window.

End of letter key (EOL) • Lock your dictation to

prevent it from being

accidentally modied.

• The Send options window

automatically pops up

when you tap the EOL

key. This setting must be

enabled in Settings >

Forwarding > Send EOL

dictations automatically.

If you don’t want to send

the dictation straight

away, you can see the

status of your dictation in

the recordings list. The

dictation is marked as

Key Function

18 Priority key • Mark your dictation as a

priority dictation.

19 Index key • Set an index to mark

certain points in a

dictation as points of

reference.

Edit mode • Edit an existing dictation

by overwriting a part of

it, inserting or appending

additional recording parts.

Record dictations

Dene settings prior to recording

Before you start a recording session, set the desired

preferences for your recordings, such as audio settings,

forwarding settings, security and user interface settings.

The most important settings for your recordings are

described below. For information about further settings,

see Dictation app settings.

Microphone sensitivity

Adjust the microphone sensitivity of your SpeechAir.

Select the sensitivity according to the background noise,

number of speakers and distance between speaker and

microphone.

Low:

5-10 cm (2-4 inches) speaking distance

Medium:

10-20 cm (4-8 inches) speaking distance

High:

Large speaking distance as in meetings, interviews, or

conferences

To set the microphone sensitivity:

1 Tap Settings in the dictation app.

2 Tap Audio Settings.

3 In the Microphone sensitivity sub-menu, tap

Sensitivity, and select the appropriate sensitivity

level Low, Medium, or High.

26 Philips dictation recorder app

Microphone directivity

Directional:

• The focus is on the right microphone.

• Background sounds are ltered.

• Recommended for dictations with much background

noise and low microphone sensitivity.

360°:

• The focus is on the left microphone.

• Sounds from all directions are recorded.

• Recommended for dictations with little background

noise and high microphone sensitivity.

SpeechAir allows you to record high-quality single-

speaker dictations as well as multi-speaker dictations.

By default, the microphone directivity is set to 360°

in order to allow the best recording quality for single-

speaker as well as multi-speaker dictations.

We recommend using the directional microphone

for single-speaker dictations in noisy environments

and when you send dictations to speech recognition

software. For all other situations, we recommend using

the 360° microphone.

You can always change the microphone directivity

according to your own preferences.

To change the microphone settings:

1 Tap the Settings tab in the app.

2 Tap Audio settings.

3 Tap Mic in hand or Mic on desk, and select the

desired setting.

Audio format

Set the recording quality for your dictations and choose

between the audio formats WAV (PCM) and DS2 (DSS

Pro). DS2 is preset as the standard audio format, but you

can always change the audio format in Settings > Audio

settings > Audio format.

Function button assignment

Change the functionality of the right function button

on your device. Choose between End of letter, New

dictation, or Fast forward, or disable this feature. The

default assignment of the function button is set to End of

letter.

Note

• You can only change the function button assignment

if your slide switch is set to International. For more

information, see User interface.

To change the function button assignment:

1 Go to Settings > User interface > Button assignment.

XThe Button assignment pop-up window appears.

2 Select the desired function button functionality.

Record a dictation

Note

• If your device has only 8% or less battery power left

while you are recording, you will see a notication

message on your screen and hear a notication

sound. Your current dictation will be saved

automatically. To avoid unintended data loss, you will

neither be able to continue recording nor to start a

new recording unless you charge your device.

• While you are in recording mode, all options within

the dictation recorder app, except for setting index

marks, are disabled for security reasons.

• Be careful not to cover the 360° microphone with your

hand or ngers while recording. This might result in a

lower recording quality.

Tip

• Your recording continues even if you leave the

recording screen. If you leave the recording screen,

the recording LED will still be lighted and you will see

a microphone symbol on the status bar.

• If you want to stop the recording, you have to go back

to the recording screen. Moving the slide switch to

the stop position doesn’t work outside the recording

screen.

• To change the slide switch assignment, go to Settings

> User interface > Slider assignment. For more

information, see Dictation app settings.

To record a dictation:

• Make sure that you see the recording screen, and

move the slide switch to the recording position .

XIf you have enabled the record notication beep

in Audio settings, you will hear a beep sound

when you start recording. For more information,

see Dictation app settings.

XThe recording LED light illuminates green in insert

mode and red in overwrite or append mode while

recording.

Stop recording

• Move the slide switch to the stop position .

Start a new recording

1 In stop mode, tap the new dictation icon .

2 Move the slide switch to the recording position .

27Philips dictation recorder app

Voice-activated recording

Use voice activation to start recording when you begin

speaking. When you stop speaking, the device will

automatically pause recording after two seconds of

silence. It will resume only when you begin speaking

again.

Before you start using voice-activated recording, make

sure that this feature is enabled.

To enable voice-activated recording:

1 Tap the Settings tab in the app.

2 Tap Audio settings.

3 In the Voice activation sub-menu, tap the switch

next to Voice activation to enable this feature.

Use the voice activation threshold to set the volume at

which the device should begin recording.

To set the voice activation level:

1 Tap the Settings tab in the app.

2 Tap Audio settings.

3 In the Voice activation sub-menu, tap Level.

4 Tap and hold the blue control, and drag it left or right.

5 Tap OK.

To start voice-activated recording:

• Point the microphone toward the sound source and

move the slide switch to the recording position.

XThe recording starts when you begin speaking

(or the sound level is above the voice activation

level).

XWhen you stop speaking (or the sound level drops

below the voice activation level), the device will

automatically pause recording.

To stop recording:

• Move the slide switch to the stop position .

Playback

Select a recording

1 Tap the Recordings tab.

2 If necessary, swipe up to scroll through the recordings

list.

3 Select the desired recording by tapping it.

Play back a recording

1 Move the slide switch to the playback position.

2 Press the Volume up or Volume down button on the

device to adjust the volume.

To play back a dictation from a certain point of the

recording:

1 In Stop mode, tap the green marker on the Audio

progress bar and drag it left or right to the desired

position of the recording.

2 Move the slide switch to the playback position.

3 Press the Volume up or Volume down button on the

device to adjust the volume.

Rewind a recording

1 Move the slide switch to the rewind position and hold

it.

2 Rewind to the desired part of the recording.

3 Release the Rewind button to play back the

dictation.

Alternatively, rewind a dictation following the next steps:

1 In stop mode, tap the green marker on the Audio

progress bar and drag it left to the desired part of the

recording.

2 Move the slide switch to the playback position.

3 Press the Volume up or Volume down button on the

device to adjust the volume.

Fast forward a recording

1 In stop mode, tap the green marker on the Audio

progress bar and drag it right to the desired part of

the recording.

2 Move the slide switch to the playback position.

3 Press the Volume up or Volume down button on the

device to adjust the volume.

28 Philips dictation recorder app

Edit a dictation

Insert, overwrite or append recording

Insert mode: Insert additional recording parts without

overwriting existing dictation.

Overwrite mode: Overwrite a previous recording part

starting from any point within the dictation.

Append mode: Add additional recording parts after an

existing dictation.

1 Tap the green marker on the Audio progress bar

and drag it left or right to the desired position of the

recording.

2 Tap .

3 Select Insert, Overwrite or Append.

Add index marks

Use one or more index marks to mark certain points in a

recording as points of reference.

Note

• Up to 32 index marks can be set per dictation.

To add an index mark:

1 Rewind or fast forward to the part of your recording

where you want to insert an index mark.

2 In playback mode or stop mode, tap the index mark

icon .

XThe index number is displayed for one second.

Wait for one second before you add further index

marks.

To select an index mark:

Before you select an index mark, make sure you are in

stop mode.

You have dierent options to select an index mark:

• Tap an index mark on the Audio progress bar.

• Tap and hold the green marker on the Audio progress

bar and drag it left or right to the desired index mark.

• Press the Volume up or Volume down button to jump

between the next index marks.

To delete an index mark:

1 Select an index mark.

XThe index mark icon turns red .

2 Tap the red index mark icon .

XThe Delete index mark pop-up window appears.

3 Tap Yes.

Quick search

Scan backward or forward in the current dictation quickly

and precisely. This allows you to nd a specic part of

the recording.

In stop mode or in playback mode, tap the green marker

on the Audio progress bar and drag it left or right to the

desired part of the recording.

Delete a dictation

Delete individual dictations or all recordings

simultaneously. In addition, use the automatic purge

function to automatically delete all your dictations after

a set interval.

To delete individual dictations:

1 Go to your recordings list in the Recordings tab.

2 Swipe right.

XCheckboxes appear on the left next to each

dictation.

3 Mark the checkboxes next to the dictations you want

to delete.

4 Tap the options icon in the bottom right corner, and

then tap Delete.

XThe Delete recording(s) pop-up window appears.

5 Tap Yes.

To delete all dictations simultaneously:

1 Go to your recordings list in the Recordings tab.

2 Swipe right.

XCheckboxes appear on the left next to each

dictation.

3 Tap the options icon in the bottom right corner, and

then tap Select all.

4 Tap the options icon in the bottom right corner

again, and then tap Delete.

XThe Delete recording(s) pop-up window appears.

5 Tap Yes.

To automatically delete dictations:

1 Tap Settings in the dictation app.

2 Tap Audio settings.

3 In the Purge dictations sub-menu, tap Purge

intervals.

4 Select an interval for your dictations to be purged.

29Philips dictation recorder app

Add keywords

Add various keywords to each recording, for example,

the author’s name, a worktype, or attributes. These

keywords can help you identify and assign recordings in

your workow solution, for example, Philips SpeechExec

software or SpeechLive.

Note

• Before you add keywords to a recording, rst set them

up.

1 Author name

2 Worktype

3 Category

4 Barcode

Set up keywords

Set up keywords in order to be able to add them to your

dictations.

To set up a keyword:

1 Go to Settings > Forwarding > Workow in the

dictation recorder app.

2 Select the label you want to add keywords to.

3 Enter a keyword.

4 Tap OK.

To add further keywords:

1 Go to Settings > Forwarding > Workow in the

dictation recorder app.

2 Select the label you want to add further keywords to.

3 Tap the options icon .

4 Tap Add.

5 Enter a keyword.

6 Tap OK.

To set a default keyword:

1 After you have set up a keyword, go to Settings >

Forwarding > Workow.

2 Select a label that you have added keywords to.

3 Select a keyword from your keywords list.

XA pop-up window opens.

4 Tap Set as Default.

Add keywords to a dictation

Note

• Only the labels Category, Worktype, Author, and

Delivery have drop-down lists available. All other

labels are free-text elds.

• If you have scanned a barcode, the barcode number

will automatically be displayed in the Properties

window and on the recording screen.

1 Select a recording from your recordings list, and then

tap the Properties icon on the recording screen.

Alternatively, go to your recordings list in the

Recordings tab.

• Tap the options button next to the relevant

recording.

• Select Properties from the drop-down list.

XThe Properties window opens.

• To edit the properties, tap the options icon , and

then tap Edit.

2 Tap the text eld next to the labels Category,

Worktype, Author, or Delivery.

XA drop-down list with your predened keywords

opens.

3 Select a keyword from the drop-down list.

4 Tap the free-text eld next to the labels Barcode,

Attribute, or Comment, and enter the desired text.

5 Tap the Back key when you’re nished.

XThe Save recording details pop-up window

appears.

6 Tap Save.

XYour selected keywords are displayed on the

recording screen.

30 Philips dictation recorder app

Add pictures

1 Select a recording from your recordings list, and then

tap the Properties icon on the recording screen.

Alternatively, go to your recordings list in the

Recordings tab.

• Tap the options button next to the relevant

recording.

• Select Properties from the drop-down list.

XThe Properties window opens.

• To edit the properties, tap the options icon , and

then tap Edit.

2 Tap the Add picture icon .

XThe Options pop-up window appears.

3 Tap Take a picture to take a photo straight away:

• Tap to take a photo.

• Tap to conrm and add the picture to your

recording.

Alternatively, tap Show Gallery to select a photo

from your Gallery app:

• Tap the options icon .

• Tap Device Gallery.

• Select a picture.

• Tap the Back key.

XThe picture is displayed in the Properties

window.

XAn icon is displayed next to the details of the

relevant dictation in the recordings list.

To change an existing picture:

1 Select a recording from your recordings list, and then

tap the Properties icon on the recording screen.

Alternatively, go to your recordings list in the

Recordings tab.

• Tap the options button next to the relevant

recording.

• Select Properties from the drop-down list.

XThe Properties window opens.

• To edit the properties, tap the options icon , and

then tap Edit.

2 Tap the current picture.

XThe Options pop-up window appears.

3 Tap Take a picture to take a photo straight away.

• Tap to take a photo.

• Tap to conrm and add the picture to your

recording.

Tap Show Gallery to select a photo from your Gallery

app.

• Tap the options icon .

• Tap Device Gallery.

• Select a picture.

• Tap the Back key.

XThe picture is displayed in the Properties

window.

XAn icon is displayed next to the details of the

relevant dictation in the recordings list.

Change dictation name

Change the name of your recordings in order to make

it easier to identify and assign your dictations in your

workow solution, for example, SpeechExec software or

SpeechLive.

To change the dictation name:

1 Select a recording from your recordings list in the

Recordings tab.

2 Tap the dictation name on the recording screen, and

edit the existing name. For more information about

entering text, see Typing text.

Lock dictations/EOL

Use the End of letter function to lock important

recordings and prevent them from being accidentally

modied. By default, you can also nish your dictation

and send it straight away when you tap the End of letter

key.

To lock a dictation:

1 Tap the End of letter key while the recorder is in stop

mode. Alternatively, press the function button on the

right side of the recorder.

XThe dictation is now marked as locked on the

recording screen and cannot be modied.

It is also marked as locked in the recordings list:

XThe Send options pop-window appears if this

setting is enabled in Settings > Forwarding >

Send EOL dictations automatically.

2 To unlock a dictation and make changes to the

recording, tap the End of letter key or press the

function button again while the recorder is in Stop

mode.

31Philips dictation recorder app

Mark priority dictations

Mark your recording as a priority dictation. With the

priority option, it is easier to identify and prioritize urgent

recordings during transcription.

To assign priority status to a dictation:

1 Tap the Priority key while the recorder is in stop

mode.

XThe recording is marked as a priority dictation in

your recordings list in the Recordings tab.

2 To change the priority status of a dictation, tap the

priority key again while the recorder is in stop mode.

Add barcodes

With the dictation app’s built-in barcode scanning

function you can scan QR codes as well as one-

dimensional (linear) barcodes. Your device detects

barcodes on paper and on screens.

Note

• The maximum scanning distance depends on various

factors, such as print quality and size of the barcode,

distance between camera and barcode, or lighting

conditions.

To add a barcode to a dictation or change a barcode:

• Tap the barcode icon while the recorder is in stop

mode, and scan the barcode.

XWhen the device recognizes the barcode, you will

hear a notication sound.

XThe barcode is automatically displayed on the

recording screen.

To add or change a barcode manually:

1 Tap the properties icon on the recording screen.

Alternatively, go to your recordings list in the

Recordings tab.

• Tap the options button next to the relevant

recording.

• Select Properties from the drop-down list.

XThe Properties window opens.

• To edit the properties, tap the options icon , and

then tap Edit.

2 Tap the free-text eld next to Barcode and enter the

a barcode.

Send a dictation

Send an individual dictation or multiple dictations

simultaneously, and choose between various forwarding

options. Before you send your dictations, set up the

relevant sending options in Settings > Forwarding. For

more information, see Dictation app settings.

Send an individual dictation

1 Make sure that you are connected to a Wi-Fi network.

2 Tap on the recording screen.

XThe Send options pop-up window appears.

3 Select your desired sending option from the

displayed list.

XThe dictation is marked as sent in the

recordings list.

Send multiple dictations simultaneously

1 Make sure that you are connected to a Wi-Fi network.

2 Open your recordings list from the Recordings tab.

3 Swipe right.

XCheckboxes appear on the left next to each

dictation.

4 Mark the checkboxes next to the dictations you want

to send.

5 Tap the options icon in the bottom right corner, and

then tap Send.

XThe Send options pop-window appears.

6 Select your desired sending option from the

displayed list.

XThe dictation is marked as sent in the

recordings list.

Send a dictation via email

Before you send a dictation via email:

• Set up an email account rst. Alternatively, set up an

email account when you send the recording via email

for the rst time. If you haven’t set up an account yet,

you will be prompted to create an account when you

send the dictation. For more information about how to

set up an email account, see Using email app.

• Make sure that the email option is enabled in Settings

> Forwarding.

32 Philips dictation recorder app

To send a dictation via email:

1 Make sure that you are connected to a Wi-Fi network.

2 Tap on the recording screen.

XThe Send options pop-up window appears.

3 Tap Send mail.

XThe Compose email window opens.

4 Enter the recipient’s email address, and then tap

to send the dictation.

XThe dictation is marked as sent in the

recordings list.

If you haven’t set up an email account yet:

1 Make sure that you are connected to a Wi-Fi network.

2 Tap on the recording screen.

XThe Send options pop-up window appears.

3 Tap Send mail.

XThe Account setup window opens. Follow the

instructions on the screen. For more information

about how to set up an email account, see Using

email app.

4 Tap the Back key twice.

XThe Compose email window opens.

5 Enter the recipient’s email address, and then tap

to send the dictation.

XThe dictation is marked as sent in the

recordings list.

Send a dictation to Philips SpeechLive

Philips SpeechLive is a cloud dictation solution that

allows you to store, access and share dictation les

from anywhere in the world and around the clock while

guaranteeing maximum le security.

For more information about how to use SpeechLive

and SpeechLive services, see the SpeechLive Quick

start guide for authors or the Quick start guide for

administrators. Download the quicks starts guides at

www.speechlive.com/us/support.

Before you send a dictation to SpeechLive:

• You need to have a valid SpeechLive account. If

you are not using SpeechLive yet, create a new user

account at www.speechlive.com.

• Set up your SpeechLive user account in the dictation

app.

• Make sure that you have enabled SpeechLive in

Settings > Forwarding > SpeechLive.

Set up SpeechLive

Before you set up SpeechLive in the Philips dictation

recorder app, you need to have a valid SpeechLive user

account. If you are not using SpeechLive yet, create a

new SpeechLive user account at www.speechlive.com.

To set up your SpeechLive account:

1 Make sure that you are connected to a Wi-Fi network.

2 Go to Settings > Forwarding > SpeechLive.

3 Tap the Email address eld.

XThe SpeechLive login window opens.

4 Enter your SpeechLive email address and your

password.

5 Tap Sign in.

XYour SpeechLive account name is automatically

assigned to your email address.

XIf you have more than one SpeechLive user

account with the same email address and

password, you will be prompted to select an

account. Tap the desired account.

XAfter you have set up your SpeechLive account,

you will see a Syncing successful notication in

your recordings list.

Send a dictation to SpeechLive

1 Make sure that you are connected to a Wi-Fi network.

2 Tap on the recording screen.

XThe Send options pop-up window appears.

3 Tap SpeechLive.

XThe dictation is marked as sent in the

recordings list.

XYou can now access your dictations in the

SpeechLive portal at login.speechlive.com.

33Philips dictation recorder app

Send a dictation to Philips SpeechLive

transcription service

The Philips SpeechLive transcription service oers you a

complete speech-to-text workow solution. If you have

assigned your dictation a priority status, you will receive

important dictations even faster.

The SpeechLive transcription service also supports

dictations with multiple speakers, such as interviews,

telephone conversations, or meetings. As soon as

a dictation is transcribed, the nished document is

attached to your dictation in the SpeechLive portal.

Depending on your SpeechLive notication settings, the

document can additionally be sent to you via email.

For more information about the Philips SpeechLive

transcription service, visit www.speechlive.com.

For information about how to manage dictations

and notications in your SpeechLive account, see the

SpeechLive Quick start guide for authors and the Quick

start guide for administrators. Download the quick start

guides at www.speechlive.com/support.

Note

• You can only send dictations to the transcription

service after you have purchased transcription

minutes for the SpeechLive transcription service

through your account administrator.

Before you send a dictation to the SpeechLive

transcription service:

• You need to have a valid SpeechLive user account. If

you are not using SpeechLive yet, create a new user

account at www.speechlive.com.

• Set up your SpeechLive account in the dictation app.

• Make sure that you have enabled the transcription

service in Settings > Forwarding > SpeechLive > Use

transcription service.

Send a single-speaker dictation to transcription service

1 Make sure that you are connected to a Wi-Fi network.

2 Enable Single-speaker in Settings > Forwarding >

SpeechLive > Use transcription service.

3 Open a recording from the Recordings tab.

4 Tap on the recording screen.

XThe Send options pop-up window appears.

5 Tap Transcription service.

XThe sent dictation is marked in the recordings list

Send a multi-speaker dictation to transcription service

Note

• The multi-speaker option is only available in the

Philips dictation recorder app if this feature is

enabled in your SpeechLive account. For further

information, contact your account administrator.

1 Make sure that you are connected to a Wi-Fi network.

2 Enable Multi-speaker in Settings > Forwarding >

SpeechLive > Use transcription service.

3 Open a recording from the Recordings tab.

4 Tap on the recording screen.

XThe Send options pop-up window appears.

5 Tap Transcription service.

XThe dictation is marked as sent in the

recordings list.

Send a dictation to Philips SpeechLive

speech recognition service

The Philips SpeechLive speech recognition service is

a fast and ecient speech-to-text solution. Choose

between multiple languages that you want your

dictation to be transcribed in.

Note

• The SpeechLive speech recognition service

languages are intended for native speakers. If

you are a non-native speaker, the accuracy of the

transcription might be aected.

As soon as a dictation is transcribed, the nished

document is attached to your dictation in the

SpeechLive portal. Depending on your SpeechLive

notication settings, the document can additionally be

sent to you via email.

For information about how to manage dictations

and notications in your SpeechLive account, see the

SpeechLive Quick start guide for authors or the Quick

start guide for administrators. Download the quick start

guides at www.speechlive.com/support.

Note

• You can only send dictations to the speech

recognition service after you have purchased

transcription minutes for the SpeechLive speech

recognition service through your account

administrator.

Before you send a dictation to the SpeechLive speech

recognition service:

• You need to have a valid SpeechLive user account. If

you are not using SpeechLive yet, create a new user

account at www.speechlive.com.

• Set up your SpeechLive account in the dictation app.

34 Philips dictation recorder app

Send a dictation to speech recognition service

1 Make sure that you are connected to a Wi-Fi network.

2 Enable speech recognition in Settings > Forwarding

> SpeechLive > Use speech recognition service.

3 Open a recording from the Recordings tab.

4 Tap on the recording screen.

XThe Send options pop-up window appears.

5 Tap Speech recognition.

XThe Select the language of your dictation pop-

up window appears.

6 Select the language of your dictation by scrolling to

the desired language.

7 Optionally, mark the Remember setting checkbox if

you don’t want the pop-up window to appear again.

The dictation app saves this setting.

8 Tap Send.

XThe dictation is marked as sent in the

recordings list.

Set a default speech recognition language

Set a default language for the speech recognition service

if you mainly record dictations in the same languages.

To set a default language:

1 Enable speech recognition in Settings > Forwarding

> SpeechLive > Use speech recognition service.

2 Select your favorite language by scrolling to the

desired language.

3 Mark the Remember language checkbox.

XThe app will remember this setting for further

dictations and you will not be prompted to select

a language anymore.

Send a dictation to Philips SpeechExec

mobile server

Philips SpeechExec mobile server is an on-premise

workow solution that oers you maximum le security

due to real-time encryption.

Before you send a dictation to Philips SpeechExec

mobile server:

• Your system administrator needs to set up and activate

the server. Contact your system administrator for

access data.

• Set up your mobile server account in the dictation app.

Set up mobile server

Before you set up Philips SpeechExec mobile server:

• Send your device ID to your system administrator via

email as described below. Make sure that you have set

up an email account rst.

• Your system administrator needs to set up and activate

the server. Contact your system administrator for

access data.

To set up mobile server:

1 Make sure that you are connected to a Wi-Fi network.

2 Go to Settings > Forwarding > Mobile server.

3 Tap the options icon and then tap Send device ID.

XThe Compose email window opens.

4 Enter your system administrator’s email address.

5 Tap to send the email.

XYour device ID is sent to your system

administrator.

6 Enter the username, password and URL (Internet

address) provided by your system administrator.

7 Optionally, change the server name.

Send a dictation to mobile server

1 Make sure that you are connected to a Wi-Fi network.

2 Tap on the recording screen.

XThe Send options pop-up window appears.

3 Tap Mobile server.

XThe dictation is marked as sent in the

recordings list.

35Philips dictation recorder app

Send a dictation to Philips dictation hub

Philips dictation hub is a mobile server hosted by Philips.

With the dictation hub, you can send your dictation les

to a predened email address or to Philips SpeechExec

workow software. If you have special requirements,

for example, keyword-based data transfer or sending

dictations to an FTP location, contact your supporting

Philips partner you purchased the device from.

Note

• To have your dictation les transcribed, your

transcriptionist needs to have SpeechExec software

installed.

Before you send a dictation to Philips dictation hub:

• You need to have a valid dictation hub account.

• Set up your dictation hub account in the dictation app.

Set up dictation hub

Note

• If you are not using the dictation hub yet and are

creating a new dictation hub user account, you

will rst sign up for a 30-day trial. To purchase an

account after the trial period, contact your supporting

Philips partner you purchased the device from.

To create a new dictation hub user account or log in to

an existing account:

1 Go to Settings > Forwarding > Dictation hub.

XIf you are setting up your dictation hub account

for the rst time, a welcome screen opens.

2 On the welcome screen, tap Yes.

3 On the End user license agreement screen, tap

Accept.

4 Enter the recipient’s email address.

5 Enter your own email address and your initials.

6 Tap Next.

7 Select an audio format, and then tap Next.

8 Select a language for your dictation hub workow

emails, and then tap Connect.

Send a dictation to dictation hub

1 Make sure that you are connected to a Wi-Fi network.

2 Tap on the recording screen.

XThe Send options pop-up window appears.

3 Tap Dictation hub.

XThe dictation is marked as sent in the

recordings list.

Send a dictation via Philips SpeechExec

software

With Philips SpeechExec workow software, you can

download all new dictations from your connected

SpeechAir to the local Finished folder in SpeechExec.

For more information about how to download dictations

from SpeechAir to SpeechExec, see Download dictations

to SpeechExec.

For information about how to install SpeechExec, see

Install SpeechExec on your computer.

Additionally, congure delivery options for SpeechAir

with the SpeechAir wizard in SpeechExec. SpeechExec

uploads the precongured delivery options to the

dictation recorder app on SpeechAir. Choose between

the delivery options SpeechLive speech recognition,

SpeechLive transcription service, email, or Dragon

speech recognition. If you select a delivery method in

the dictation recorder app and connect your device to

SpeechExec, the software will automatically send your

new dictations via the delivery method preselected in

the dictation recorder app.

Congure delivery methods for SpeechAir

1 Start SpeechExec.

2 Make sure that SpeechAir is turned on and connect

the device to your computer.

3 Select your desired delivery methods in the SpeechAir

wizard in SpeechExec. For more information, see

Congure SpeechAir in SpeechExec.

XAfter you have nished the SpeechAir wizard

conguration, SpeechExec uploads the selected

delivery methods, author name and worktypes to

the dictation recorder app on SpeechAir.

4 Disconnect SpeechAir from SpeechExec.

Set a default delivery method

1 Congure delivery options for SpeechAir as described

in Congure delivery methods for SpeechAir.

2 Select the desired delivery method in the dictation

recorder app in Settings > Forwarding > Workow >

Delivery before you send your dictation.

XThe Delivery pop-up window appears.

3 Tap Set as Default.

XSpeechAir will save this setting and remember

the selected default delivery method each time

you download dictations from SpeechAir to

SpeechExec.

36 Philips dictation recorder app

Change the delivery method for individual dictations

Note

• If you change the delivery method for your current

dictation, you don’t change the default delivery

option. SpeechAir won’t remember this setting for

your next dictation. If you want to change the default

delivery method, proceed as described in Set a

default delivery method in the dictation app.

1 Congure delivery methods in SpeechExec as

described in Congure delivery methods for

SpeechAir.

2 Tap the Properties icon on the recording screen of

the dictation recorder app.

3 Tap the text eld next to Delivery.

4 Select a delivery option from the drop-down menu.

Send a dictation via SpeechExec

1 Congure delivery options for SpeechAir as described

in Congure delivery methods for SpeechAir.

2 Optionally, tap the Properties icon on the

recording screen of the dictation recorder app if you

want to change the delivery method.

• Tap the text eld next to Delivery.

• Select a delivery option from the drop-down menu.

3 Connect your SpeechAir to your computer.

4 Start SpeechExec on your computer.

XSpeechExec downloads all new dictations from

SpeechAir and sends them via the delivery

method selected in the dictation recorder app.

XBy default, your dictations are deleted from your

recorder after the download is nished.

Send a dictation to a network folder

Share your dictations in folders and subfolders over

the network. Everyone who uses the same network can

access your dictations in the selected folders.

Note

• To be able to use this feature, make your destination

folder accessible over the network.

• Make sure that your device is connected to the right

network.

For more information, contact your system

administrator.

Before you send a dictation to a network folder:

• Contact your system administrator for access data.

• Set up your network folder settings in the dictation

app.

Set up your network folder settings

1 Tap Settings.

2 Tap Forwarding.

3 Tap Network folder.

4 Enter the username and password provided by your

system administrator.

5 Enter the folder path provided by your system

administrator. This is an IP address starting with

smb://, such as smb://111.111.111.11/Data/XY.

6 Optionally, select a subfolder type. Your destination

folder will be named according to the selected

subfolder type Author or Serial number.

7 Tap the Back key.

XThe Save network folder pop-up window

appears.

8 Tap Save.

Send a dictation to a network folder

1 Make sure that you are connected to a Wi-Fi network.

2 Tap on the recording screen.

XThe Send options pop-up window appears.

3 Tap Network folder.

XThe dictation is marked as sent in the

recordings list.

37Philips dictation recorder app

Using data lists

Import a .csv le with data, such as patient data, from a

web server into your SpeechAir and use it in the dictation

recorder app. You lso hve the option to select 

dt list refresh intervl. After your dt list hs been

imported, it will be updted t the dened intervl.

Note

• The data list must contain at least three rows and

one property, such as author, patient name, or

department. A property may contain a maximum of

30 characters. You can add a maximum of 2000 rows

and up to 10 properties to each data list.

• Don’t use blank spaces, neither in the data list name

nor in the data list items.

• Pay attention to upper and lower case spelling.

• If your data list can’t be downloaded, check the

Internet address and your Wi-Fi connection.

Import a .csv data list

1 Make sure that you are connected to a Wi-Fi network.

2 Tap Settings in the dictation app.

3 Tap Connectivity.

4 Tap URL and enter the Internet address where your

.csv le is stored.

XThe data list is downloaded from the web server

and can be used now.

Set a data list refresh interval

1 Tap Settings in the dictation app.

2 Tap Connectivity.

3 Tap Refresh interval and select the desired interval

for your data list to be updated.

Use a data list in the dictation app

1 Open a dictation from the recordings list or start a

new dictation.

2 Tap the Properties icon on the recording screen.

3 The Options pop-up window appears.

4 Tap Open data list.

5 Select an item from your data list.

XThe Details pop-up window with all details

related to that item appears.

6 Tap OK.

XThe recording screen opens. The details related

to the selected data item are added to your

dictation.

XThe item is marked as used in your data list.

Data list options

When you open the data list as described in Use a data

list in the dictation app, you can choose between various

options for your data list. Scan a barcode, change the

default author, select how you want your data to be

ltered, or search for data list items.

To open the data list options:

• Tap the options icon on the Data list window.

Scan a barcode

Use the barcode feature to nd a data list item that

matches the scanned barcode.

1 Tap the options icon on the Data list window to

open the data list options.

2 Swipe down and tap Barcode.

Alternatively, press the function button on the right side

of the device.

3 Scan the barcode or the QR code.

XThe scanned barcode is compared to your data

list.

XIf no item was found that matches the barcode,

you will hear a notication beep.

XIf a match is found, the Details pop-up window

with all details related to that item appears. The

barcode matching an entry in the data list item is

highlighted in blue color.

XIf more than one item was found that matches

the barcode, black arrows appear next to the OK

button.

38 Philips dictation recorder app

4 Tap OK on the Details pop-up window, or tap the

arrow next to the OK button to scroll to the desired

data list item.

XThe recording screen opens.

Change default author

If you want to change the default author, rst set up

dierent authors in Settings > Forwarding > Workow >

Author. For more information, see Set up keywords.

To change the author:

1 Tap the options icon on the Data list window to

open the data list options.

2 Swipe down and tap Change author.

XThe Author window opens.

3 Select another author from the list.

XThe Author pop-up window appears.

4 Tap Set as Default.

XThe selected author is now set as the default

author for all further dictations until you change

the default author again.

Filter data items

To lter data list items, either use the search function or

the data list options.

To lter data list items:

1 Tap and enter text into the search bar to search

for an item.

2 Tap the options icon to select additional lters,

such as done items or alphabetical sorting.

If no items are found, the reason might be too strong

ltering. In this case, tap the options icon on the Data

list window to open the data list options. Then swipe

down and tap All items unltered.

Dictation app settings

Change various settings in your dictation app according

to your own preferences. Adjust settings related to audio

control, forwarding, security, and user interface for the

most ecient and comfortable recording with your

SpeechAir and the Philips dictation recorder app.

You can see all settings in the Settings tab of the

dictation recorder app. Find these options described in

the following table.

Note

• Depending on the conguration of your device, some

of the settings might be locked.

Audio settings

Setting Function

Purge dictations • Tap Purge dictation

intervals to set an

interval for your

dictations to be

automatically deleted

from your device. For

more information, see

Delete a dictation.

Audio format • Select the recording

quality for your dictations

by choosing between

the audio formats WAV

(PCM) and DS2. DS2 is

preset as the standard

audio format.

Microphone sensitivity • Adjust the microphone

sensitivity to avoid

recording background

noises and to adapt

to the recording

environment. For

more information, see

Microphone sensitivity.

Microphone directivity • Adjust the settings for

directivity in hand and

directivity on desk.

Choose if you want to

use the directional or

the 360° microphone

when you are dictating

with your device in the

hand or on the desk. For

more information, see

Microphone directivity.

39Philips dictation recorder app

Setting Function

Voice activation • Enable voice activation

to automatically start

recording when you

begin speaking, and

pause recording when

you stop speaking.

For more information,

see Voice-activated

recording.

Record notication beep • Enable the record

notication beep to hear

a beep sound when you

start recording.

Auto backspace • Tap Jump back to select

the number of seconds

you want to jump back in

your recordings when you

rewind them.

Forwarding

Setting Function

Email • Enable this feature to be

able to send dictations via

email.

SpeechLive • Enable this feature to be

able to send dictations

to SpeechLive. For more

information, see Send a

dictation to SpeechLive.

• Set up your SpeechLive

account. For more

information, see Set up

SpeechLive.

• Enable the SpeechLive

transcription service

and speech recognition

service to be able to

send dictations to the

transcription service and

speech recognition service.

For more information,

see Send a dictation

to Philips SpeechLive

transcription service

and Send a dictation to

Philips SpeechLive speech

recognition service.

Mobile server • Set up your mobile server

account to be able to send

dictations via the Philips

Speechexec mobile server.

For more information, see

Send a dictation to Philips

SpeechExec mobile server

and Set up mobile server.

Setting Function

Dictation hub • Enter a predened

recipent’s address and

set up your dictation hub

account to be able to

send dictations to Philips

dictation hub. For more

information, see Send

a dictation to Philips

dictation hub and Set up

dictation hub.

Network folder • The network folder

option is a comfortable

way to share dictations

via dened folders and

its subfolders over the

network. Everyone who

uses the same network can

access your dictation les

in the selected folders. For

more information, see Send

a dictation to a network

folder.

Workow • Dene one or more

keywords that you can

assign to each recording.

Use keywords for automatic

le routing and to identify

recordings more easily. For

more information, see Add

keywords to a dictation.

Send EOL dictations

automatically

• Enable this function to

automatically be prompted

to select a sending option

when you mark a dictation

as locked.

Security

Setting Function

Encryption • Tap Encryption to

dene a 16-character

encryption key.

If you have selected DS2

as the standard audio

format, the encryption

key provides real-time

encryption of your

dictations while you are

recording.

• The encryption key also

provides additional

encryption of dictations

that are sent to Philips

dictation hub or Philips

SpeechExec mobile

server.

40 Philips dictation recorder app

Setting Function

Use encryption • Enable encryption to use

the dened encryption

key and to protect

your dictations from

unauthorized use or le

playback.

User interface

Setting Function

Display • Enable the setting

Keep display on during

recording if you don’t

want the display to turn o

while you are recording.

The predened length of

time before your screen

turns o when the device

is not used (see Power

saving mode) is disabled

then.

Slide switch • Customize the

functionality of the

slide switch. By default,

the slide switch is set

to International. To

change the slide switch

assignment, go to Settings

> User interface > Slider

assignment and select

Philips, International, or

German.

Philips

e A

e eeC

e H/F(function button)

e B

International

German

Fee/H(function button)

Ce/G

Function button • Customize the

functionality of the

right function button on

your device. Tap Button

assignment and select the

desired function you want

to assign to the function

button.

Connectivity

Setting Function

Remote management • Connect to your remote

device management server.

Congurations managed

via the Philips remote

device management

software will then be

automatically uploaded

to your dictation recorder

app. For more information,

see Connect to the remote

device management server.

• Select your desired refresh

interval for retrieving

new congurations.

Conguration updates will

then be uploaded to your

dictation recorder app at

the dened interval.

Data list • Import .csv les with dt,

such s ptient dt, from

n Internet ddress into

your SpeechAir by entering

your dt list URL (Internet

ddress).

• Select your desired

dt list refresh intervl.

After your dt list hs

been imported, it will be

updted t the dened

intervl.

For more information, see

Using dt lists.

Help

Setting Function

Technical support • Send an email to our

technical support if you

have technical issues

with your dictation

recorder app or if

you want to send us

feedback on the app.

Quick start guide • Open the quick start

guide to get a quick

overview of the main

dictation app functions.

About

• See information about your dictation app version.

• Follow the links to our Terms and conditions and to

our Privacy policy.

41Device and data management

6 Device nd dt

mngement

Transfer data to and from the

computer

Move your les from the device to the computer, or vice

versa.

Caution

• Don’t disconnect the USB cable from the device while

you are transferring les. This might cause data loss.

• Don’t delete any preinstalled folders from SpeechAir.

Deleting them might cause malfunctioning of the

device software.

Note

• For reasons of data security, the operation of the

device is disabled while the device is connected to

the computer.

To transfer data from SpeechAir to the computer:

1 Connect the device to the computer via micro USB

cable.

Alternatively, connect the device to the computer by

using the docking station. Make sure that you use the

data transfer micro USB port marked with on the

docking station.

XThe green transfer LED on the docking station

illuminates.

2 Open Windows Explorer on a Windows computer, or

open Finder on a Mac computer.

XSpeechAir is recognized as an external drive.

3 Double-click the SpeechAir drive.

XThe content of your SpeechAir is displayed in a

new window.

4 Select the desired les in the SpeechAir window and

copy, cut or drag them to the desired location on your

computer.

To transfer data from the computer to SpeechAir:

1 Connect the device to the computer via micro USB

cable.

Alternatively, connect the device to the computer by

using the docking station. Make sure that you use the

data transfer micro USB port marked with on the

docking station.

XThe green transfer LED on the docking station

illuminates.

2 Open Windows Explorer on a Windows computer, or

open Finder on a Mac computer.

XSpeechAir is recognized as an external drive.

3 Double-click the SpeechAir drive.

XThe content of your SpeechAir is displayed in a

new window.

4 Select the desired les on your computer and copy,

cut or drag them to the desired location on your

SpeechAir.

Reset your device and data

Device reset

If you should encounter problems with your device

software, for example, the software freezes, the device

works slowly or apps don’t respond, you can reset your

device and restart it.

When you reset your SpeechAir, you won’t lose any

saved data. However, if you reset the device while using

a software program or app, the device shuts down all

active programs and unsaved data might get lost.

To reset your device:

1 Press and hold the reset button on the right side

of your device by using a small, pointed object, for

example, a paper clip.

2 Restart your device by pressing and holding the

Power button until the device gently vibrates.

42 Device and data management

Factory data reset

You can reset your device to its original system state

and delete all data. After a factory data reset, the device

is restored to its default settings—the way it was when

you rst purchased it and turned it on. Any apps you

installed, data you added and settings you customized

on your device will be lost. Also the rmware will be set

to its factory state and needs to be updated again.

Caution

• Performing a factory data reset will delete all data on

your device. Before you perform a factory data reset,

back up any important data saved on your device.

To perform a factory data reset:

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Swipe down and tap Backup & reset.

3 Tap Factory data reset.

XThe Factory data reset window opens.

4 Tap Reset SpeechAir.

XThe Reset window opens.

5 Tap Erase everything.

XSpeechAir turns o and restarts automatically.

Updating your device

Your device is controlled by an internal program called

rmware. As a part of ongoing product maintenance, the

rmware is upgraded and errors are corrected.

It is possible that a newer version (an ‘update’) of the

rmware has been released since you purchased the

device. In this case, you can easily update your device to

the latest version.

Update your device manually by copying the update

le from our website to your device. Alternatively,

update the rmware with the supplied Philips SpeechAir

management software. You can nd the software on

the supplied USB ash drive or implemented in Philips

SpeechExec software. For more information, see Philips

SpeechAir management software.

Caution

• Before you update the rmware, make sure that your

device has at least 30% battery power left. This helps

to prevent the power supply being interrupted during

the update.

• Before you use other device functions, wait until the

rmware update is complete. Failures in the rmware

update might result in the device’s malfunctioning.

Note

• To nd out about new rmware versions, regularly

check our website at www.philips.com/dictation.

• Before you can use Philips SpeechAir management

software, rst install the software. For more

information, see Install SpeechAir management

software.

Update the rmware manually

1 Download the rmware update le update.img

from the website www.philips.com/dictation to your

computer.

2 Make sure that SpeechAir is turned on and connect

the device to your computer.

3 Copy the rmware update le to the SpeechAir folder

on your computer. You can nd the SpeechAir folder

in WIndows Explorer on Windows computers, and in

Finder on Mac computers.

4 Disconnect the device from the computer.

XThe Update pop-up window appears on your

SpeechAir.

5 Tap Update now. If you want to update the rmware

at a later time, tap Postpone for 2 hours. You can

postpone the update three times. Afterwards,

the device will inform you that the rmware will

automatically be updated.

XSpeechAir turns o and starts the installation of

the update le.

XYou can see the progress of the installation on the

screen.

XWhen the rmware update has nished,

SpeechAir restarts automatically.

43Device and data management

Update the rmware with SpeechAir management

software

Note

• On Mac computers, it is only possible to update

the rmware manually with the update.img le as

described in Update the rmware manually.

1 Download the rmware update le update.safw

from the website www.philips.com/dictation to your

computer.

2 Start Philips SpeechAir management software.

3 Make sure that SpeechAir is turned on and connect

the device to your computer.

4 On the device conguration window of the software,

go to SpeechAir > Firmware, and select the rmware

le on your computer.

5 Click Send to SpeechAir on the tool bar.

XA pop-up window conrming the successful

conguration transfer appears.

6 To apply the conguration to SpeechAir, disconnect

the device from the computer.

XThe Update pop-up window appears on your

SpeechAir.

7 Tap Update now. If you want to update the rmware

at a later time, tap Postpone for 2 hours. You can

postpone the update three times. Afterwards,

the device will inform you that the rmware will

automatically be updated.

XSpeechAir turns o and starts the installation of

the update le.

XYou can see the progress of the installation on the

screen.

XWhen the rmware update has nished,

SpeechAir restarts automatically.

44 Philips SpeechAir management software

7 Philips SpeechAir

mngement

softwre

Philips SpeechAir management software allows

advanced congurations of your SpeechAir that can’t

be performed directly on the device. You can update

your device’s rmware, dene an NTP server address, or

disable the camera function. All other settings related to

your SpeechAir can be changed directly on the device.

Additionally, the software enables you to

congure,change and control all settings for the Philips

dictation recorder app. Some of these settings are also

accessible directly in the app. Advanced options which

are only available in the management software include

conguring data list settings or dening text elds to

be displayed on the recording screen, for example the

author or worktype.

For more information about settings in the dictation

recorder app, see Dictation app settings.

Install SpeechAir management

software

If you have purchased SpeechAir without SpeechExec

software, you will nd SpeechAir management software

on the supplied USB ash drive.

If you have purchased SpeechAir with SpeechExec

software, you will nd SpeechAir management software

implemented in SpeechExec. For more information

about how to install SpeechExec, see Install SpeechAir

management software.

Install SpeechAir management software on your

computer

1 Connect the supplied USB ash drive to your

computer.

2 Open Windows Explorer on your computer.

3 Double-click the USB ash drive in Windows Explorer.

XThe content of the USB ash drive is displayed in

a new window.

4 Double-click the le

PhilipsSpeechAirManagementSoftwareSetup.exe.

XThe InstallShield Wizard window opens.

5 Follow the on-screen instructions.

6 Click Finish when the installation process has

nished.

XThe management software is now installed on

your computer.

Start SpeechAir management software from

SpeechExec

1 Install SpeechExec software as described in Install

SpeechExec on your computer.

2 Make sure that SpeechAir is turned on and connect

the device to your computer.

3 Click or on the tool bar in SpeechExec.

XThe General Settings window opens.

4 In the General Settings window, click SpeechAir

conguration > Device conguration > Start

SpeechAir management software.

Congure SpeechAir with

SpeechAir management software

The management software allows you to congure

various settings for your SpeechAir and Philips dictation

recorder app. The conguration can be immediately

transferred to your connected SpeechAir.

Note

• Before you start Philips SpeechAir management

software, connect SpeechAir to your computer.

The mangement software can only be used with a

connected device.

• Depending on your device’s preset congurations,

some settings might be locked. In this case, you can’t

congure any settings with SpeechAir management

software.

Device conguration screen

When you start the management software, you will see

a welcome screen. Once you connect SpeechAir to your

computer, you will see the device conguration screen.

The tool bar contains the following options:

• Click Load default to discard all your changes and

revert back to the factory settings.

• Click Open le to open a conguration previously

saved on your computer.

• Click Save le to save the current conguration to your

computer.

• Click Save le as to save the current conguration to

your computer with a dierent name.

• Click Send to SpeechAir to transfer the current

conguration to your SpeechAir.

• Click Load from SpeechAir to download the current

SpeechAir conguration to the management software.

45Philips SpeechAir management software

Below the tool bar, you will see two sections: a

conguration section for SpeechAir and a conguration

section for the Philips dictation recorder app. You can set

your desired congurations for SpeechAir or the Philips

dictation recorder app in the relevant section.

Congure SpeechAir and Philips dictation

recorder app settings

1 Start the management software and connect your

SpeechAir to the computer.

XThe device conguration screen opens.

2 To congure settings for SpeechAir, click the arrow in

the SpeechAir section. To congure settings for the

dictation recorder app, click the arrow in the Philips

dictation recorder app section.

3 Congure your desired settings.

XWhenever you change a setting, the relevant

setting is highlighted in green and a pencil icon

appears next to it.

4 After you have nished your conguration, click Save

le, Save le as or Send to SpeechAir on the tool bar.

46 Philips remote device management software

8 Philips remote

device mngement

softwre

Manage congurations with the

Philips remote device management

software

With the Philips remote device management software,

your IT administrator can remotely congure your

SpeechAir operating system and your Philips dictation

recorder app. Individual user settings can be centrally

managed, updated and maintained. Additionally, the

rmware for the operating system can also be remotely

updated. All changes can then be automatically

uploaded to your SpeechAir or your dictation recorder

app.

You also have the option to select a refresh interval for

retrieving new congurations. Conguration updates

will then be uploaded to your device or your dictation

recorder app at the dened interval.

Note

• To retrieve conguration updates, you must be

connected to the remote device management server

either via Internet or your company’s local network.

Connect to the remote device management

server

To retrieve remotely managed congurations for

your SpeechAir operating system or the dictation

recorder app, you have to connect to the remote

device management server. You only need to enter the

Internet address (URL) of the server and optionally a

domain, username and password provided by your IT

administrator. Once you have connected to the server,

all future congurations will automatically be uploaded

to your SpeechAir operating system or the dictation

recorder app.

For congurations related to the SpeechAir operating

system:

1 Make sure that you are connected to a Wi-Fi network

or your company’s local network.

2 Tap Settings on the Home screen or on the All Apps

screen.

3 Tap More… > Remote management.

4 Tap URL and enter the correct Internet address of the

server provided by your IT administrator.

5 If your IT administrator has set a domain, username

and password for you to access the server, activate

the checkbox next to User authentication. Then

enter the correct domain, username and password

provided by your IT administrator.

6 Tap Test connection… to connect to the server.

For congurations related to the dictation recorder

app:

1 Make sure that you are connected to a Wi-Fi network

or your company’s local network.

2 Open the dictation recorder app.

3 Tap Settings > Connectivity.

4 In the Remote management section, tap URL and

enter the correct Internet address of the server

provided by your IT administrator.

5 If your IT administrator has set a domain, username

and password for you to access the server, activate

the checkbox next to User authentication. Then

enter the correct domain, username and password

provided by your IT administrator.

6 Tap Test connection… to connect to the server.

Set a refresh interval for synchronizing

conguration updates

For congurations related to the SpeechAir operating

system:

1 Tap Settings on the Home screen or on the All Apps

screen.

2 Tap More… > Remote management.

3 Tap Refresh interval and select the desired interval

for operating system congurations to be updated.

For congurations related to the dictation recorder

app:

1 Open the dictation recorder app.

2 Tap Settings > Connectivity.

3 In the Remote management section, tap Refresh

interval and select the desired interval for dictation

app congurations to be updated.

47Philips remote device management software

Receive conguration updates

For congurations related to the SpeechAir operating

system:

1 Make sure that you are connected to a Wi-Fi network

or your company’s local network.

2 When a conguration update is available, the

Update pop-up window appears on your SpeechAir.

Tap Update now.

If you want to update the congurations at a later

time, tap Postpone for 2 hours. You can postpone

the update three times. Afterwards, the device will

inform you that the conguration will automatically

be updated.

XSpeechAir turns o and starts the update process.

XWhen the update has nished, SpeechAir restarts

automatically.

For congurations related to the dictation recorder

app:

The congurations for the dictation recorder app

are updated in the background without further user

interaction.

48 Using SpeechAir with Philips SpeechExec software

9 Using SpeechAir with

Philips SpeechExec

softwre

If you use Philips SpeechExec workow software,

you can connect your SpeechAir to your computer

and download your dictations from your device to

SpeechExec software. Your secretary can access your

dictations in SpeechExec transcription software. This

way you can forward your dictations to transcription

without having to use an Internet connection.

Additionally, you can congure delivery options for

SpeechAir with the SpeechAir wizard in SpeechExec.

SpeechExec uploads the precongured delivery options

to the dictation recorder app on SpeechAir. The author

name and worktypes dened in SpeechExec are also

uploaded to the dictation recorder app.

Choose between the delivery options SpeechLive

speech recognition, SpeechLive transcription service,

email, or Dragon speech recognition. If you select a

delivery method in the dictation recorder app and

connect your device to SpeechExec, the software will

automatically send your new dictations via the delivery

method preselected in the dictation recorder app.

For more information about SpeechExec, refer to

the SpeechExec user manual or the online help in

SpeechExec. Download the SpeechExec user manual at

www.dictation.philips.com/support.

Install SpeechExec on your

computer

Before you connect your SpeechAir to SpeechExec

software, you rst need to install the software on your

computer.

If you have purchased SpeechAir including SpeechExec

software (SpeechAir PSP1200), you will nd the software

on the supplied USB ash drive. The necessary license

key is printed on a sticker on the USB ash drive.

To install SpeechExec on your computer:

1 Connect the supplied USB ash drive to your

computer.

2 Open Windows Explorer on your computer.

3 Double-click the USB ash drive in Windows Explorer.

XThe content of the USB ash drive is displayed in

a new window.

4 Double-click the Autorun.exe le.

5 Follow the on-screen instructions.

6 Click Finish when the installation process has

nished.

XSpeechExec is now installed on your computer.

Congure SpeechAir in SpeechExec

Generally, you don’t need to perform any congurations

for using SpeechAir with SpeechExec. After installation,

the software is immediately ready for use with SpeechAir.

However, you can change basic settings of your

SpeechAir device in SpeechExec using the SpeechAir

wizard.

With the SpeechAir wizard, you can also congure

the delivery methods you want to use in the dictation

recorder app.

Congure SpeechAir with the SpeechAir

wizard

1 Start SpeechExec.

2 Make sure that SpeechAir is turned on and connect

the device to your computer.

3 Click or on the tool bar in SpeechExec.

XThe General Settings window opens.

4 In the General Settings window, click SpeechAir

conguration > Device conguration, and then click

Open SpeechAir wizard.

XThe SpeechAir wizard opens.

5 Follow the on-screen instructions.

6 Click Finish in the Summary section.

XYour settings have been applied and the

conguration is nished.

7 Disconnect SpeechAir from your computer.

Congure delivery methods for SpeechAir

If you connect SpeechAir to SpeechExec, the

precongured delivery methods will be uploaded

from the software to SpeechAir. Each time you

connect SpeechAir to SpeechExec, the software will

automatically download all new dictations from your

device and send them via the precongured delivery

methods SpeechLive speech recognition, SpeechLive

transcription service, email, or Dragon speech

recognition.

Note

• If you want to use SpeechLive speech recognition or

SpeechLive transcription service as delivery methods,

you rst need to allow SpeechExec to download your

dictations to your SpeechLive folder.

Click Settings > SpeechAir Conguration > SpeechAir

and SpeechLive. In the Location for download

window, select In SpeechLive folders from the drop-

down menu.

• Before you can send dictations to SpeechLive

services, you need to have a valid SpeechLive

account. If you are not using SpeechLive yet, create a

new user account at www.speechlive.com.

49Using SpeechAir with Philips SpeechExec software

To congure delivery methods:

1 Start SpeechExec.

2 Make sure that SpeechAir is turned on and connect

the device to your computer.

3 Click or on the tool bar in SpeechExec.

XThe General Settings window opens.

4 In the General Settings window, click SpeechAir

conguration > Device conguration, and then click

Open SpeechAir wizard.

XThe SpeechAir wizard opens.

5 Follow the on-screen instructions until you reach the

USB download section.

6 Make sure that the checkbox ‘Yes, I would like to

use...’ is marked, and select your desired delivery

methods.

7 Click Finish in the Summary section.

XYour settings have been applied and the

conguration is nished.

8 Disconnect SpeechAir from your computer.

Set a default delivery method in the dictation app

1 Congure delivery options for SpeechAir as described

in Congure delivery methods for SpeechAir.

2 Select the desired delivery method in the dictation

recorder app in Settings > Forwarding > Workow >

Delivery before you send your dictation.

XThe Delivery pop-up window appears.

3 Tap Set as Default.

XSpeechAir will save this setting and remember

the selected default delivery method each time

you download dictations from SpeechAir to

SpeechExec.

Change the delivery method for individual dictations

Note

• If you change the delivery method for your current

dictation, you don’t change the default delivery

option. SpeechAir won’t remember this setting for

your next dictation. If you want to change the default

delivery method, proceed as described in Set a

default delivery method.

1 Congure delivery methods in SpeechExec as

described in Congure delivery methods for

SpeechAir.

2 Tap the Properties icon on the recording screen of

the dictation recorder app.

3 Tap the text eld next to Delivery.

4 Select a delivery option from the drop-down menu.

Send a dictation via SpeechExec

1 Congure delivery methods in SpeechExec as

described in Congure delivery methods for

SpeechAir.

2 Connect your SpeechAir to your computer.

3 Start SpeechExec on your computer.

XSpeechExec downloads all new dictations from

SpeechAir and sends them via the delivery

method selected in the dictation recorder app.

XBy default, your dictations are deleted from your

recorder after the download is nished.

Download dictations to

SpeechExec

If you don’t want to use Wi-Fi to send your dictations,

connect SpeechAir to your computer and download your

dictations from the recorder to SpeechExec workow

software. The downloaded dictations are saved to a

local SpeechExec folder. Your secretary can access

your dictations via SpeechExec Pro Transcribe software.

This way you can exchange your dictations with your

transcriptionist without having to use an Internet

connection.

Note

• To exchange dictation les with your transcriptionist

within SpeechExec software, your secretary needs to

have SpeechExec Pro Transcribe software installed.

Select your desired download settings

1 Start SpeechExec.

2 Click Settings on the tool bar in SpeechExec.

XThe General Settings window opens.

3 In the General Settings window, click SpeechAir

conguration > Download.

4 Select your desired settings.

Download dictations from SpeechAir to SpeechExec

• Make sure that SpeechAir is turned on and connect the

device to your computer.

XBy default, SpeechExec automatically downloads

all new dictations from SpeechAir. To change

this setting, proceed as described in Select your

desired download settings.

XA pop-up window in SpeechExec appears

and conrms that your dictations have been

downloaded to SpeechExec.

XBy default, your dictations are deleted from your

recorder after the download is nished.

50 Service and support

10 Service nd support

Don’t perform any maintenance operations that aren’t

described in this user manual. Don’t disassemble the

device into its component parts to carry out repairs.

The device may only be repaired in authorized service

centers.

Display device information

See various information about your device, such as the

serial number or model number.

1 Tap Settings on the Home screen or on the All

Apps screen.

2 Scroll down to the very bottom and tap About

SpeechAir.

Display information about Philips

dictation recorder app

See information about your dictation app version, our

Terms and conditions, and our Privacy policy.

1 Open the app on the Home screen or on the All

Apps screen.

2 Tap the Settings tab.

3 Tap About.

Open Quick start guide

Open the quick start guide to get a quick overview of the

main dictation app functions.

1 Open the app on the Home screen or on the All

Apps screen.

2 Tap the Settings tab.

3 Tap Help.

4 Tap Quick start guide > Start now.

Send email to technical support

Send an email to our technical support if you have

technical issues with your dictation recorder app or if you

want to send us feedback on the app.

1 Open the app on the Home screen or on the All

Apps screen.

2 Tap the Settings tab.

3 Tap Help.

4 Tap Technical support > Submit issue.

XThe Compose email window opens.

XOur technical support’s email address is

automatically inserted.

5 Compose an email and send it to us.

Contact our supporting Philips

partners

If you have any questions on your SpeechAir or

experience technical issues, contact one of our

supporting Philips partners. The local partner you

purchased your SpeechAir from will strive to answer

your questions and to solve your problem as soon as

possible.

Open source software

This product may contain open source software.

Speech Processing Solutions GmbH hereby oers

to deliver, upon request, a copy of the complete

corresponding source code for the copyrighted open

source software packages used in this product for which

such oer is requested by the respective licenses. This

oer is valid up to three years after product purchase.

To obtain the source code, please write in English to:

info@speech.com.

51Service and support

Troubleshooting

Find the most common problems you could encounter

with SpeechAir in the following table. If you are unable

to solve the problem with the information below, contact

the supporting Philips partner you purchased the device

from.

Problem Possible cuse Solution

The device doesn’t turn on. • The battery has run out of

power.

• Charge the device for a while and

then turn it on again.

The device doesn’t respond. • There is a problem with the

operating system.

• Try to turn the device o and then

restart it.

• If you can’t turn the device o or if

turning the device o doesn’t solve

the problem, perform a device reset.

For more information, see Device

reset.

The device doesn’t play back recordings. • The volume is o or too low.

• The playback marker on the

recording screen is placed

at the end of the recording

(dictation recorder app).

• You are outside the recording

screen (dictation recorder app).

• Turn on or turn up the volume.

• Rewind the recording and play back

the dictation again, or drag the

playback marker on the recording

screen to the left (dictation recorder

app). For more information, see

Rewind a recording.

• Go back to the recording screen

and restart the playback (dictation

recorder app).

I can’t hear anything from the speakers. • The headphones are

connected to the device.

• The volume is o or too low.

• Unplug the headphones.

• Turn on or turn up the volume.

The recording doesn’t start. • The battery has only 8% or less

power left (dictation recorder

app).

• You are outside the recording

screen (dictation recorder app).

• Charge the device before you start

recording or connect the device to the

power supply while recording.

• Go back to the recording screen and

start the recording (dictation recorder

app).

I can’t download a data list. • Wi-Fi isn’t turned on or you

aren’t connected to a Wi-Fi

network.

• The Internet address (URL)

where your data list is stored is

incorrect or invalid.

• Make sure that Wi-Fi is turned on and

that you are connected to a Wi-Fi

network.

• Make sure that the Internet address

you entered is correct and valid

(dictation recorder app). For more

information, see Import a .csv data

list.

52 Service and support

Problem Possible cuse Solution

The recording quality is poor. • The microphone sensitivity is

too high.

• You recorded the dictation

with the built-in 360° meeting

microphone.

• The distance between your

mouth and the built-in

microphone was too short.

• You recorded a dictation with

an external microphone and

connected it to the wrong jack

(i.e. headphones jack).

• Change the microphone sensitivity

to medium or low (dictation recorder

app). For more information, see

Microphone sensitivity.

• Change the microphone directivity

and use the built-in directional

microphone (dictation recorder

app). For more information, see

Microphone directivity.

• Try to keep a distance of approx. 10

cm (4") between your mouth and the

microphone while recording.

• Disconnect the external microphone

and connect it to the microphone jack

on SpeechAir.

There’s too much background noise in

my recording.

• The microphone sensitivity is

too high.

• You recorded the dictation

with the built-in 360° meeting

microphone.

• Change the microphone sensitivity

to medium or low (dictation recorder

app). For more information, see

Microphone sensitivity.

• Change the microphone directivity

and use the built-in directional

microphone (dictation recorder

app). For more information, see

Microphone directivity.

I can’t hear anything from the

headphones.

• The volume is o or too low.

• The headphones aren’t

connected properly.

• The headphones are

connected to the wrong jack

(i.e. external microphone jack).

• Turn on or turn up the volume.

• Disconnect the headphones and

connect them to the headphones

jack again.

• Disconnect the headphones and

connect them to the headphones

jack.

An external microphone connected to

SpeechAir doesn’t work.

• The external microphone is

connected to the wrong jack

(headphones jack).

• Disconnect the external microphone

and connect it to the microphone jack

on SpeechAir.

I can’t scan barcodes. • The camera lense is dirty. • Clean the camera lense with a soft,

dry cloth.

The picture quality is poor. • The camera lense is dirty. • Clean the camera lense with a soft,

dry cloth.

The battery charges slowly. • The device is connected to the

computer.

• The device is connected to the

wrong micro USB port (i.e. data

transfer micro USB port) on the

docking station.

• You are using a dierent micro

USB cable than the cable

originally supplied with the

device.

• Disconnect the device from the

computer and connect it to the power

supply.

• Disconnect the device from the

docking station and connect it to the

charging micro USB port marked with

5V DC on the docking station.

• Use the original micro USB cable that

was supplied with the device.

53Service and support

Problem Possible cuse Solution

I can’t connect to a Wi-Fi network. • The Wi-Fi function is turned o.

• The connection settings for the

Wi-Fi network are incorrect.

• The distance between the

device and the Wi-Fi access

point is too long.

• An obstacle is blocking the

signal between the device and

the Wi-Fi access point.

• Turn on Wi-Fi. For more information,

see Turn on Wi-Fi.

• Check the Wi-Fi settings.

• Try to move the device closer to the

Wi-Fi access point.

• Check if there are any obstacles

between the device and the Wi-Fi

access point.

I can’t transfer data from my SpeechAir to

my computer.

• The micro USB cable is

connected to the wrong micro

USB port (i.e. charging micro

USB port) on the docking

station.

• Disconnect the micro USB cable from

the docking station and connect it to

the data transfer micro USB port

marked with on the docking station.

54 Technical data

11 Technicl dt

Device

• Model color: dark grey pearl metallic and chrome

frame

• Slide switch type: International slide switch:

Record/Stop/Play/Rewind

• OS: Android 4.4.2

• CPU: Dual Core Cortex-A9 1.6 GHz

• RAM: 1GB DDR3

• Wi-Fi: IEEE 802.11. a/b/g/n

• Bluetooth: 4.0

• Vibration module

• Anti-microbial housing parts

• Customizable function button

Docking station

• LAN connection

• Kensington Security Slot

• Removable magnetic inlay for use with case

Specications

• Product dimensions (W×D×H):

SpeechAir: 62×127×15 mm / 2.4×5×0.6"

Docking station: 82×77×56 mm / 3.2×3×2.2"

• Weight:

SpeechAir: 116 g / 4.1 oz

Docking station: 264 g / 9.3 oz

Sensors:

• Light sensor

• Motion sensor

• Optical proximity sensor

Connectivity

• Headphones: 3.5 mm / 1.4"

• Microphone: 3.5 mm / 1.4"

• USB: micro USB 2.0

• Docking connector

Display

• Type: IPS with 16 million colors

• Touch screen

• Scratch-resistant Gorilla glass

• Diagonal screen size: 10.16 cm / 4"

• Resolution: 800×480 px

Memory

• 1 GB RAM

• Total internal memory: 16 GB (available user memory

approx. 12 GB)

Audio

• Recording format supported by OS: AMR, ACC

• Playback format supported by OS: MPEG (MP1, MP2,

MP3), WMA, WAV, APE, OGG (OGG, OGA), FLAC, AAC

(AAC, M4A)

• Built-in microphones: one dictation microphone

(directional), one 360° meeting microphone

(omnidirectional), one telephony microphone (VoIP)

Philips dictation recorder app

• Recording time: 1073 hrs (DS2), 117 hrs (WAV)

• Recording modes: DSS Pro (DS2/mono), PCM Voice

(WAV/mono)

• Bit rate: 28 kbit/s (DS2), 256 kbit/s (WAV)

• Sample rate: 16 kHz/16 bit (WAV), 16 kHz/16 bit

(DS2)

Sound

Front speaker:

• Speaker type: built-in rectangular dynamic speaker

• Speaker dimensions: 6×12 mm / 0.2×0.5"

Rear speaker:

• Speaker type: built-in rectangular dynamic speaker

• Speaker dimensions: 11×15 mm / 0.4×0.6"

Camera

• 5 Mpx

• Image formats supported by OS: JPG, JPEG, BMP, GIF,

PNG

• Autofocus

• Flash

Video

• Recording formats supported by OS: H.264/AVC (MOV,

3GP) 30 fps up to 1920×1088 px

• Playback formats supported by OS: MPEG-1/2 (DAT,

MPG, VOB, TS) 30 fps up to 1920×1088 px, MPEG4 (AVI,

MKV, MP4,MOV, 3GP) 30 fps up to 1920×1088 px, DIVX

(AVI, MKV, MP4, MOV, 3GP) 30 fps up to 1920×1088 px,

REAL MEDIA (RM, RMVB) 30 fps up to 1920×1088 px,

H.264 (AVI,MKV, MP4, MOV, 3GP, TS, FLV) 30 fps up to

1920×1088 px, H.264 MVC (AVI, MOV) 60 fps up to

1920×1088 px, VP8 (WEBM) 30 fps up to 1920×1088 px,

VC-1 (WMV, ASF, TS, MKV, AVI) 30 fps up to 1920×1088

px), H.263 (3GP, MOV, MP4) 30 fps up to 704×576 px,

Sorenson Spark (FLV) 30 fps up to 1920×1088 px, ON2

VP6 (AVI,FLV) 30 fps up to 1920×1088 px, Motion JPEG

(AVI, MOV) 30 fps up to 1920×1088 px

• Autofocus

• Flash

55Technical data

Barcode scanning

• 1D barcodes: Code 39, Code 93, Codabar, Code128,

Code 25, Code 11, MSI/Plessey, EAN, UPC

• 2D barcodes: QR code, Data Matrix code

Power

• Battery type: built-in rechargeable Li-ion battery

• Battery capacity: 2700mAh

• Battery lifetime: up to 12 hours of recording (DSS Pro

mode)

• Standby time: 97 hours

• Charging time (full charge): 3 hours

Security

• Real-time le encryption

• Encryption standard (Philips dictation recorder app):

Advanced Encryption Standard (AES) 256 bits

• Congurable security settings (with Software

Development Kit (SDK) or conguration software)

• Device lock with PIN code or password

• Lockable settings

Green specications

• Compliant to 2011/65/EU (RoHS)

Operation conditions

• Temperature: 5° – 45° C/41° – 113° F

• Humidity: 10% – 90%, non-condensing

System requirements for

SpeechExec workow software

• Processor: 1 GHz Intel® dual core or equivalent AMD

processor

• RAM: 1 GHz Intel® dual core or equivalent AMD

processor

• Free hard disk space: 100 MB for SpeechExec

installation, 1 GB (32 bit) or 2 GB (64 bit) for Microsoft

.NET 4.0 Framework Client Prole

• Operating systems: Windows 10/8/7 (32/64 bit)

• Free USB port

• Screen resolution: minimum 1024×768 px, maximum

3200×1800 px with a maximum display size of 150%

• Windows Media Player must be installed on a

Windows operating system

Accessories (optional)

• Philips SpeechAir shock-proof case ACC1120

• Philips telephone pickup microphone LFH9162

• Philips meeting microphone LFH9172

• Philips SDK for dictation hardware LFH7475

56 Technical data

57Technical data

FCC Warning Statement

Changes or modications not expressly approved by the

party responsible for compliance could void the user’s

authority to operate the equipment.

This equipment has been tested and found to comply

with the limits for a Class B digital device, pursuant

to Part 15 of the FCC Rules. These limits are designed

to provide reasonable protection against harmful

interference in a residential installation. This equipment

generates uses and can radiate radio frequency energy

and, if not installed and used in accordance with the

instructions, may cause harmful interference to radio

communications. However, there is no guarantee that

interference will not occur in a particular installation. If

this equipment does cause harmful interference to radio

or television reception, which can be determined by

turning the equipment o and on, the user is encouraged

to try to correct the interference by one or more of the

following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and

receiver.

• Connect the equipment into an outlet on a circuit

dierent from that to which the receiver is connected

• Consult the dealer or an experienced radio/TV

technician for help.

CE Declaration of Conformity

The conformity with the relevant EU directives is

conrmed by the CE mark.

Declaration of conformity

Speech Processing Solutions GmbH hereby declares that

the devices SpeechAir PSP1000 series fully comply with

the basic requirements and other relevant provisions of

directives 2006/95/EC, 2004/108/EC and 2009/125/EC.

A complete declaration of conformity for this product is

available at www.philips.com/dictation.

Neither Speech Processing Solutions GmbH nor its

aliates shall be liable to the purchaser of this product

or third parties with respect to claims for damages,

losses, costs or expenses incurred by purchaser or

third parties as a result of an accident,misuse or abuse

of this product or unauthorized modications, repair,

modication of the product or failure to meet the

operating and maintenance instructions provided by the

manufacturer.

MPEG Layer-3 audio coding technology licensed from

Fraunhofer IIS and Thomson Licensing.

This user manual is a document with no contractual

nature. We accept no liability for changes, mistakes or

printing errors.

58 Technical data

59Technical data

Issue date 2016-09-20

Version 1.0

Specications are subject to change without notice. Philips and the Philips shield emblem

are registered trademarks of Koninklijke Philips N.V. and are used by Speech Processing

Solutions GmbH under license from Koninklijke Philips N.V. All trademarks are the property

of their respective owners.

Table of Contents

Philips SpeechAir Smart Voice User Manual

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