Corel WordPerfect Office X8 Handbook

Corel WordPerfect Office X8 Standard User Manual

Displayed below is the user manual for WordPerfect Office X8 Standard by Corel which is a product in the Office Suites category. This manual has pages.

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Part One: Introduction 3

getting started

Part Two: WordPerfect 19

creating professional-looking documents

Part Three: Quattro Pro 113

managing data with spreadsheets

Part Four: Presentations 159

making visual impact with slide shows

Part Five: Utilities 209

using WordPerfect Lightning, Address Book, and more

Part Six: Writing Tools 227

checking your spelling, grammar, and vocabulary

Part Seven: Macros 241

streamlining and automating tasks

Part Eight: Web Resources 251

finding even more information on the Internet

Handbook highlights

What’s included? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

What’s new? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Help resources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Documentation conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

WordPerfect basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Quattro Pro basics. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Presentations basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

WordPerfect Lightning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Part One: Introduction 3

Part One: Introduction

Welcome to the Corel® WordPerfect® Office X8 Handbook! More than just a reference manual, this handbook is

filled with valuable tips and insights on a wide variety of tasks and projects.

The following chapters in this introductory section are key to getting started with the software:

• “What’s new?” on page 5

• “Installation” on page 15

• “Help resources” on page 9

If you’re ready to explore specific components of the software in greater detail, see the subsequent sections in this

handbook.

For an A-to-Z look at the topics covered in this manual, see the index on page 253.

What’s included?

WordPerfect Office includes the following programs:

•Corel® WordPerfect® — for creating professional-looking documents. See “Part Two: WordPerfect” on page 19.

•Corel® Quattro Pro® — for managing, analyzing, reporting, and sharing data. See “Part Three: Quattro Pro” on

page 113.

•Corel® Presentations™ — for producing high-quality slide shows and drawings. See “Part Four: Presentations” on

page 159.

In addition, WordPerfect Office provides the following:

•utilities — supplementary tools for accomplishing specific tasks quickly and easily: taking notes, storing contact

information, converting and managing files, and much more. See “Part Five: Utilities” on page 209.

•writing tools — built-in features for improving your spelling, grammar, style, and vocabulary. See “Part Six: Writing

Tools” on page 227.

• support for macros — tools, features, and resources that can help you streamline or automate tasks. See “Part

Seven: Macros” on page 241.

•Web resources — product information, support materials, social media, and more. See “Part Eight: Web

Resources” on page 251.

Not all documented features are available in all versions of WordPerfect Office. To compare versions, please

visit WordPerfect.com.

Part One: Introduction 5

What’s new in WordPerfect Office

• “Updated color and appearance” on page 6

• “Pasting unformatted text” on page 6

• “Scaling (DPI)” on page 7

• “Increased number of undo levels” on page 7

• “Locking toolbars” on page 7

• “Purchasing WordPerfect Office for trial users” on page 7

• “Browsing installed templates” on page 7

Counting characters in a document with and without spaces

You can count the number of characters in a document with and without counting the spaces between words.

To count characters with and without spaces

1Click Tools ` Word count.

2Click the Word count tab.

The Statistics area displays the number of characters with and without spaces.

3Click OK.

You can also count characters by clicking File ` Properties and clicking the Word count tab.

Customizing the display of Reveal Codes

You can display or hide the Reveal Codes window with a single click. You can also change the location of the Reveal

Codes window and dock it on the left, right, or bottom of the screen. New documents display the Reveal Codes

window in the location that was last used. You can quickly access other Reveal Codes settings from the WordPerfect

toolbar.

In addition, you can customize the appearance of the space character within the Reveal Codes window.

Dock the Reveal Codes window at the bottom, left, or right of the screen.

6What’s new in WordPerfect Office

For detailed information about every Reveal Code, there’s a new comprehensive list of code descriptions.

To display or hide the Reveal Codes window

• Click the Reveal Codes button on the WordPerfect toolbar.

You can also display or hide the Reveal Codes window by clicking View ` Reveal Codes or clicking the Reveal

Codes button that appears in the area where the vertical and the horizontal scrollbars meet.

To change the location of the Reveal Codes window

1Click the Reveal Codes picker on the WordPerfect toolbar.

2Choose one of the following options:

• Reveal Codes at left

• Reveal Codes at bottom

• Reveal Codes at right

You can also change the location of the Reveal Codes window by clicking View ` Reveal Codes ` Dock Reveal

Codes and choosing a docking option.

To access Reveal Codes settings

1Click the Reveal Codes picker on the WordPerfect toolbar.

2Click Reveal Codes settings.

You can also access Reveal Codes settings by clicking View ` Reveal Codes settings.

To customize the space character in the Reveal Codes window

1Click the Reveal Codes picker on the WordPerfect toolbar.

2Click Reveal Codes settings.

3Choose an option from the Show spaces as list box.

Updated color and appearance

The work area now has a cleaner and more streamlined look. The background color around the page is lighter in the

WordPerfect Office theme. The page border is also lighter and more subtle.

Pasting unformatted text

You can quickly paste unformatted text from various access points in the application — menus, the WordPerfect

toolbar, and the shortcut key.

Part One: Introduction 7

To paste unformatted text

• Click Edit ` Paste unformatted text.

You can also paste unformatted text by clicking the Paste unformatted text button on the WordPerfect toolbar

or pressing Ctrl+ Alt + V.

For more information about pasting text, see “Cutting, copying, and pasting text and graphics” on page 63.

Scaling (DPI)

In keeping with updating WordPerfect for the latest operating systems, WordPerfect Office file management dialog

boxes, such as Open, Save, and Save As, now respect Windows font scaling (DPI). Icons and text within those dialog

boxes now increase or reduce size along with the Windows icons. This ensures that UI elements scale properly and

appear crisp and legible on screens of all resolutions.

Increased number of undo levels

With this version of WordPerfect Office, the number of undo levels has been increased to 50.

Locking toolbars

You can lock toolbars.

To lock toolbars

• Right-click a toolbar or the property bar, and click Lock toolbars.

A check mark next to the command indicates that double-clicking or dragging a toolbar or property bar is disabled.

Purchasing WordPerfect Office for trial users

If you are a trial user, you can purchase WordPerfect Office directly from the application.

To purchase WordPerfect Office from within a trial

• Click Help ` Purchase.

Browsing installed templates

WordPerfect provides an easy way to access and browse the rich collection of templates installed with the application.

When you find the template you need, you can start a new document.

8What’s new in WordPerfect Office

Browse a wide selection of templates provided with WordPerfect.

To browse for templates

1Click File ` New from template.

Available templates appear in the New from template dialog box.

2Perform a task from the following table.

If WordPerfect cannot find any templates in the default installation location, you must repair the installation

of WordPerfect Office.

For more information, see “Working with templates” on page 105.

To Do the following

View all categories Click Home.

View all templates in a category Click a category.

Increase or decrease the size of thumbnails Drag the Thumbnail size slider to the right or left.

Start a document from a template Choose a template, and click Open.

WordPerfect creates a new document based on the

selected template.

Part One: Introduction 9

Help resources

WordPerfect Office offers a wide variety of learning resources.

For centralized, categorized access to both installed resources and additional materials on the Web, you can visit the

Reference Center.

For details on specific programs and features, you can use the installed Help files and the various built-in Help features.

In this chapter:

• “Using the Reference Center”

• “Using the Help files” on page 10

• “Using the built-in Help features” on page 12

Using the Reference Center

The Reference Center centralizes and categorizes the Help files and PDF resources that install with WordPerfect Office

— and helps you locate additional materials on the Web.

You can access the Reference Center from within Windows, or from directly within WordPerfect Office.

You can perform a Help search, or a Web search, from directly with the Reference Center.

About Help files

Help files offer information in a separate window that you can keep displayed on top of the application window. For

more information, see “Using the Help files” on page 10.

About PDF resources

The following PDF resources can be accessed from the Reference Center:

• handbook — electronic copy of the general-reference printed manual for the suite

• guidebook — anthology of tutorials, based on the CorelTUTOR™ Help files for the suite

• quick-reference cards — tips and insights on various topics

• user guides — detailed reference manuals, based on the main Help files for specific programs

• macro guide — programming manual, based on the Macro Help file for the suite

• content manual — catalog of installed fonts and clipart

You can access the content manual only if you’ve installed the extra content (clipart, photos, and fonts) for the

software. See “To install DVD extras” on page 16.

To access the Reference Center

• Do one of the following:

• On the Windows taskbar, click Start ` All programs ` WordPerfect Office ` Reference Center.

• In WordPerfect, Quattro Pro, or Presentations, click Help ` Reference Center.

The Reference Center appears. Click a tab (on the left) to display the resources for that category; click any entry on

the page to access that resource.

10 Help resources

To perform a search from the Reference Center

1In the Reference Center, click one of the following tabs:

• Key Resources — to search a wide variety of WordPerfect Office resources

• WordPerfect — to limit searches to WordPerfect content

• Quattro Pro — to limit searches to Quattro Pro content

• Presentations — to limit searches to Presentations content

2Type a word or phrase in the search box.

3Enable one of the following options:

• Help Search — consults the installed Help files

• Web Search — consults select websites (Internet connection required)

4Click Search.

Results appear in a new window, which you can use to perform additional searches.

Using the Help files

Help files offer information in a separate window that you can keep displayed on top of the application window.

You can access the Help from within a program or from the Reference Center. You can browse by topic, use the index

to look up keywords, or search for specific information. You can also print specific Help topics or entire Help sections.

You can browse or search multiple Help files — or only those for WordPerfect, Quattro Pro, or Presentations

— by visiting the Reference Center. See “To perform a search from the Reference Center” on page 10.

Documentation conventions

The following table explains the documentation conventions.

Not all documented features are available in all versions of WordPerfect Office. To compare versions, please

visit WordPerfect.com.

When you see this Do this

Click File ` New. Click the File menu, and click New in the menu.

Click Format ` Justification ` Left. Click the Format menu, click Justification, and click Left in

the submenu that displays.

Enable a check box. Click the check box to place a check mark or an “X” inside

the box.

Disable an option. Click the option to remove the indicator.

Select text. Click and drag to highlight text.

Click an object. Click anywhere on an object.

Right-click, and click Paste. Press the right mouse button, and click Paste in the

submenu that displays.

Press Enter.Press the Enter key.

Ctrl + Shift Press the Ctrl key and the Shift key at the same time.

Part One: Introduction 11

To a c c e s s t h e H e l p

1Do one of the following:

• In WordPerfect, Quattro Pro, or Presentations, click Help ` Help topics.

• In the Reference Center, click a Help file.

2Click one of the following tabs:

• Contents — to browse the Help file by topic

• Index — to browse the Help file by keyword

• Search — to search the Help file for a particular word or phrase. For more information, see “To search a Help

file” on page 11.

To search a Help file

1Click the Search tab in the left pane of the Help file.

2Type a word or phrase in the search box.

For example, if you are looking for information about macros, you can type macro to display a list of relevant topics.

To search for a phrase, type the phrase, and enclose it in quotation marks (for example, type “writing tools” or “file

formats”).

3Click the List topics button.

4Choose a topic from the list that appears, and press Enter. The topic is displayed in the right pane of the Help file.

If your search results do not include any relevant topics, check the spelling of the word or phrase you typed. Note

that the English Help uses American spelling (for example, “color,” “favorite,” “center,” and “customize”), so

searching for British spellings (“colour,” “favourite,” “centre,” and “customise”) produce no results.

To determine the location of a displayed topic within the Help, click the Contents tab in the left pane of the

Help.

You can also

Access tutorials Do one of the following:

• In WordPerfect, Quattro Pro, or Presentations, click Help

` CorelTUTOR.

• In the Reference Center, click the Tut or ials entry on the

associated program page.

Access information on macros, macro languages (such as

PerfectScript™), and macro commands

Do one of the following:

• In WordPerfect, Quattro Pro, or Presentations, click Help

` Macro commands.

• In the Reference Center, click the Macros tab, and then

click the Macro Help entry.

You can also

Search for a word or phrase in a list of topics generated by

the previous search

Enable the Search previous results check box.

Search for all forms of a word Enable the Match similar words check box.

For example, if you type “type” and enable this check box,

the search results will include topics that contain the

words “types” and “typing.”

12 Help resources

To print Help content

You can also print a topic by right-clicking the window and clicking Print.

Using the built-in Help features

WordPerfect Office programs offer the following types of built-in Help content:

• context-sensitive Help — information, relevant to the current task, on menu commands, toolbar buttons, dialog

boxes, and dialog box controls

• QuickTips™— information about menu items, or about icons and buttons on the toolbars and the Toolbox

• PerfectExpert™— assistance with everyday tasks and detailed projects

To access context-sensitive Help

To access a QuickTip

• Point to a menu item, icon, or button.

The QuickTip appears in a balloon.

Search only the titles of Help topics Enable the Search titles only check box.

Repeat a recently performed search On the search box, click the arrow that points down, and

choose a word or phrase.

Combine multiple search terms Type a search term in the box. Click the flyout arrow that

points to the right, and choose an operator. Type another

search term in the search box, and then press Enter.

Search multiple Help files, or search for materials on the

Web

See “To perform a search from the Reference Center” on

page 10.

To Do the following

Print a section Select the section you want to print, click Print, and enable

the Print selected heading and all subtopics option.

Print a topic Select the topic you want to print, click Print, and enable

the Print selected topic option.

To get help for Do the following

A menu item Point to the menu item, and press F1.

A toolbar button Point to the toolbar button, press Shift + F1, and click the

button.

A dialog box Click Help, or press F1.

A dialog box control Click the Context-sensitive Help button in the dialog

box, and click the control.

You can also

Part One: Introduction 13

To access the PerfectExpert

• In WordPerfect, Quattro Pro, or Presentations, click Help ` PerfectExpert.

A check mark next to the PerfectExpert command indicates that the command is enabled, and the PerfectExpert

panel displays in the left side of the document window.

Using Web-based resources

If you have an active Internet connection, you can use the following Web-based resources to get the most out of

WordPerfect Office.

WordPerfect Office websites

For product information, straight from the experts at Corel:

•WordPerfect.com — official home page: news, tutorials, tips & tricks, and more

•Corel.com/knowledgebase — articles by the Corel Support Services team

WordPerfect Office social media

For interaction with other WordPerfect Office users, and the team at Corel:

•OfficeCommunity.com — official community site (hosted by Corel)

•Corel.com/socialmedia — links to Corel social media (hosted on third-party sites)

WordPerfect Office Web search

To search multiple WordPerfect Office websites and social media for specific information, visit the Reference Center

that installs with WordPerfect Office.

Part One: Introduction 15

Installation

In this chapter:

• “Migrating from an earlier version” on page 15

• “Installing WordPerfect Office” on page 15

• “Registering WordPerfect Office” on page 16

• “Updating WordPerfect Office” on page 16

Migrating from an earlier version

WordPerfect Office offers numerous features that help you transfer, or “migrate,” from an earlier version of the

software.

For your convenience, many such features are offered during installation. If the setup detects an earlier version of the

software, you can choose to remove that version; you can also choose to migrate customized settings, user-created

templates, and user-created macros from that version. See “To install WordPerfect Office from DVD” on page 15.

For even more migration options, please see “Migrating from an earlier version of WordPerfect Office” in the

WordPerfect Help.

Installing WordPerfect Office

The WordPerfect Office DVD lets you install WordPerfect Office, as well as any DVD extras included with your

purchase.

If you downloaded the software, please refer to the installation instructions included with your purchase.

After installing WordPerfect Office, you can use the Windows® Control Panel to modify, repair, or uninstall the

software.

To install WordPerfect Office from DVD

1Close all applications.

2Insert the WordPerfect Office DVD in the DVD drive.

If the DVD does not start automatically, do one of the following:

•(Windows® 8.1 or Windows® 10) Move your pointer into the upper-right or lower-right corner, move it up

or down to click Search, type Run in the search box, and press Enter. Then in the Run dialog box, type

D:\Autorun.exe (where D is the letter that corresponds to the DVD drive), and press Enter.

• (Windows 7 ®) Click Start on the Windows® taskbar, type D:\Autorun.exe (where D is the letter that

corresponds to the DVD drive), and press Enter.

3Click WordPerfect Office, and follow the setup instructions for installing the software.

You must enter your WordPerfect Office serial number. Check your disc holder for this number, and keep it

handy.

If you purchased an “upgrade” version of the software, you must enter the serial number for the earlier version

if the setup cannot detect it.

16 Installation

The setup lets you choose to remove any earlier versions of the software detected by the setup. You can also

choose to migrate settings, templates, and macros from an earlier version.

For help with installation, please visit the Corel® Install Center at Corel.com/installcenter.

To install DVD extras

1Follow steps 1 and 2 in the previous procedure.

2Click one of the following:

• Clipart, Photos, and Fonts — to install the extra content for WordPerfect Office, along with a PDF catalog of the

fonts and clipart (“Content Manual”)

• any desired program or feature — to install that extra

3Follow the setup instructions.

4Repeat this procedure for each additional extra you want to install.

To modify WordPerfect Office

1Close all applications.

2On the Windows Control Panel, click Uninstall a program.

3Double-click WordPerfect Office on the Uninstall or change a program page. The setup appears.

4Enable the Modify option, and then click Next.

5Follow the setup instructions.

To modify an installed DVD (or download) extra for WordPerfect Office, choose that extra at step 4.

Registering WordPerfect Office

Registering Corel® products is important. Besides activating (or updating) your Corel account, registration provides

you with timely access to product updates, free downloads, tutorials and tips, special offers, and more.

Registration happens after you install WordPerfect Office. Do one of the following:

• Click Help ` Product registration in WordPerfect.

• Wait until WordPerfect Office prompts you to register.

• Visit Corel.com/support/register on the Web.

Updating WordPerfect Office

WordPerfect Office offers a messaging service that helps keep your installation up-to-date by informing you when

product updates are available. To receive messages, you require an Internet connection.

For complete information about the messaging service, you can access the Messages Help file.

You can also

Repair WordPerfect Office At step 5, enable the Repair option.

Uninstall WordPerfect Office At step 5, enable the Uninstall option.

Part One: Introduction 17

To access the messaging service

•In WordPerfect, click Help ` Messages.

To update WordPerfect Office

•In WordPerfect, click Help ` Check for updates.

To modify the messaging settings

•In WordPerfect, click Help ` Message settings.

To access the Messages Help file

1On the Windows taskbar, click Start ` All programs ` WordPerfect Office ` Reference Center.

The Key Resources page of the Reference Center appears.

2Click Messages Help.

Part Two: WordPerfect 19

Part Two: WordPerfect

WordPerfect is a powerful word-processing application that helps you produce newsletters, articles, reports,

proposals, books, and other documents.

About WordPerfect

See the following chapters:

•“WordPerfect basics” on page21

• “Windows and views” on page 25

• “Reveal Codes” on page 28

• “Navigation” on page 30

• “Microsoft Word compatibility” on page 31

Documents and templates

See the following chapters:

• “Document basics” on page 33

• “PDF import” on page 35

• “Templates” on page 37

Text

See the following chapters:

• “Text basics” on page 41

• “Text selection” on page 43

• “Text formatting” on page 45

• “Text arrangement” on page 51

• “Text organization” on page 55

Graphics

See the following chapter:

• “Graphics” on page 59

Editing content

See the following chapters:

• “Editing basics” on page 63

• “Find and Replace” on page 67

Design and layout

See the following chapters:

• “Styles” on page 71

• “Page margins” on page 75

20 Part Two: WordPerfect

• “Page size and orientation” on page 76

• “Page flow” on page 79

• “Page columns” on page 80

• “Page numbering” on page 83

• “Headers and footers” on page 87

• “Footnotes and endnotes” on page 89

Sharing documents

See the following chapters:

• “Saving documents” on page 93

• “Performing simplified merges” on page 1

•“Printing” on page99

• “Publishing to PDF” on page 101

• “Publishing eBooks” on page 109

The WordPerfect page of the Reference Center offers extensive program help: reference topics, tutorials, tips,

insights, and more. See “To access the Reference Center” on page 9.

Part Two: WordPerfect 21

WordPerfect basics

This chapter tells you how to perform basic operations in WordPerfect.

In this chapter:

• “Starting WordPerfect”

• “Exploring the workspace”

• “Changing the workspace” on page 23

• “Quitting WordPerfect” on page 24

Starting WordPerfect

You can start WordPerfect as you would any other Windows program.

If you start WordPerfect while the program is already running, a new instance is created. Running multiple instances

of WordPerfect is useful when, for example, you need to work on multiple documents simultaneously:

• Rather than switching among document windows within WordPerfect, you can switch among WordPerfect

instances in Windows.

• Rather than switching among documents at all, you can display them simultaneously across multiple monitors (if

available).

To start WordPerfect

• On the Windows taskbar, click Start ` All Programs ` WordPerfect Office ` WordPerfect.

22 WordPerfect basics

Exploring the workspace

In WordPerfect, the workspace (or “work area”) refers to everything within the WordPerfect application window.

The document window

The large open area is the document window.

The menu bar

The menu bar, located at the top of the workspace, just below the title bar, provides access to most of the WordPerfect

commands.

The toolbars

Many menu commands can be accessed through toolbars, located below the menu bar.

This is the WordPerfect toolbar.

The property bar

The property bar is a context-sensitive toolbar that displays buttons and options related to the task you are

performing. For example, when text is selected, the property bar contains only text-related commands.

This is the property bar.

By default, the property bar is located above the document window.

The application bar

The application bar displays information about the status of the active WordPerfect document. By default, the

application bar is located below the document window.

When you open a file, a document button with the name of the file appears on the application bar. You can use

document buttons to quickly move between the documents. For more information about moving between

documents, see “Navigation” on page 30.

This illustration shows items on the right side of the application bar.

Part Two: WordPerfect 23

Changing the workspace

WordPerfect lets you use different workspaces for creating documents. When choosing a workspace, you are

specifying the toolbars, buttons, options, and menus that WordPerfect displays.

You can customize and save workspace settings, including shadow cursor settings, measurement and ruler settings,

toolbar, application bar and property bar settings. Saving your workspace settings ensures they remain in effect until

you change them.

To change the workspace

1Click Tools ` Workspace manager.

2Enable one of the following options:

• WordPerfect Office mode — displays the default WordPerfect workspace

• Microsoft Word mode — simulates the Microsoft® Word workspace by positioning the WordPerfect features,

including toolbars, keyboards, and menu items, where you would find the equivalent features in Microsoft Word

• WordPerfect Classic mode (version 5.1) — lets you work in the familiar visual environment of Corel WordPerfect

5.1 and use its keystrokes

• WordPerfect Legal mode — exposes the WordPerfect legal features, such as tools that let you create specialized

legal documents such as cases and pleadings

To save workspace settings

1Click Tools ` Settings.

2Click Environment.

3In the Environment settings dialog box, click the Interface tab.

4In the Save workspace area, enable one of the following options:

• Always — always saves workspace settings when quitting WordPerfect

• Never — never saves workspace settings when quitting WordPerfect

• Prompt on exit — prompts you to save workspace settings when quitting WordPerfect

24 WordPerfect basics

Quitting WordPerfect

You can quit WordPerfect, thereby closing the application along with all of the documents you have open.

To quit WordPerfect

• Click File ` Exit.

You are prompted to save any modified documents before quitting.

Part Two: WordPerfect 25

Windows and views

In this chapter:

• “Running multiple instances of WordPerfect”

• “Switching document views” on page 25

• “Changing document display settings” on page 25

• “Working with the ruler and ruler guides” on page 26

• “Using guidelines” on page 27

For additional topics, please see “Viewing and navigating documents” in the WordPerfect Help.

Running multiple instances of WordPerfect

You can run multiple instances of WordPerfect — for example, if you want to work on multiple documents across

multiple monitors.

To accommodate this new multiple-instance workflow, various traditional behaviors of WordPerfect have been

adjusted.

•Starting WordPerfect: If you start WordPerfect while the program is already running, a new instance is created.

•Viewing documents: You can transfer an open document to a new instance of WordPerfect. See page 26.

•Template settings: You can choose to apply template changes to all instances of WordPerfect. See page 37

•Macro behavior: Macro commands that previously applied to “all documents” now apply only to those in the

current instance of WordPerfect.

Switching document views

In WordPerfect, you can view documents in four ways: draft, page, two pages, and browser preview. You can also

view documents with no user-interface elements.

To switch the document view

• Click View, and click one of the following:

• Draft — to hide some document elements such as footers, page breaks, margins, and watermarks

• Page — to display the document the way it will look when printed

• Two pag es — to display two consecutive pages in a document side by side

• Preview in browser — to display a document in HTML format

Changing document display settings

WordPerfect lets you change document display settings in several ways. You can enlarge or reduce the page display.

As well, the document window can be minimized or maximized.

You can cascade or tile multiple open documents. You can also transfer an open document to a new instance of

WordPerfect.

26 Windows and views

To enlarge or reduce the page display

1Click View ` Zoom.

2Enable one of the following options:

• Margin width — displays a complete line or block of text within a window with minimal white space to the right

and left

• Page width — displays the width of the page including margins in the window

• Full page — displays all page margins in the document window

• Other — lets you enter a custom zoom percentage

To enlarge or reduce the page display, the document must be in Draft or Page view.

To minimize or maximize the document window

• Right-click the WordPerfect title bar, and click one of the following:

• Minimize

• Maximize

If you want to restore a document window to its original size, right-click the title bar, and click Restore.

To cascade multiple documents

• Click Window ` Cascade.

To tile multiple documents

• Click Window, and click one of the following:

• Tile side by side

• Tile top to bottom

To transfer a document to a new instance of WordPerfect

• Click Window ` Separate.

You can also right-click the document button on the application bar and choose Separate document.

Working with the ruler and ruler guides

The ruler is used to display page format elements, such as margins, tabs, column gutters, and indentation. The ruler

has two parts: the line and the tab bar.

• The line resembles a ruler and contains graduated measurements for the area between the left and right margins.

• The tab bar, the white space in the lower part of the ruler, displays the triangular shaped tab marks.

Ruler guides are black dotted vertical lines that allow you to see where the settings for your margins and indentations

are in relation to where the text displays on the page. For example, when you click a tab, the ruler guide and a box

containing the tab’s settings are displayed.

Part Two: WordPerfect 27

To hide or display the ruler

• Click View ` Ruler.

A check mark beside Ruler indicates that the ruler is displayed.

To display ruler guides

1Click Tools ` Settings.

2Click Display.

3Click the Ruler tab.

4Enable the Show ruler guides check box.

Using guidelines

Guidelines are horizontal and vertical nonprinting lines that you can use to align tables, margins, columns, headers,

and footers on a page.

To display guidelines

1Click View ` Guidelines.

2In the Display guidelines for area, enable one or more of the following check boxes:

• Tab le s — displays guidelines that you can drag to change the width of table columns

• Margins — displays guidelines that you can drag to change the width of margins

• Columns — displays guidelines that you can drag to change the width of columns

• Header/Footer — displays guidelines that you can drag to change the widths of headers or footers

28 Reveal Codes

Reveal Codes

Formatting codes are inserted when you add text and formatting to a document.

The Reveal Codes feature gives you full control over document formatting, especially when copying and pasting text

from various sources. For example, to remove bold formatting, you can turn on Reveal Codes, locate the <Bold> code,

and then just drag it out of the Reveal Codes window.

You can also double-click any code in the Reveal Codes window to make advanced alterations to the settings or styles.

Codes are hidden by default; however, they can be displayed in a separate window below the active document.

This is how the text is displayed in the Reveal Codes window.

You can hide or display formatting codes.

You can also customize the display of the codes. For example, you can specify the font style and color, and several

other formatting options.

To hide or display formatting codes

• Click View ` Reveal Codes.

A check mark beside Reveal Codes indicates that formatting codes are displayed.

To customize the display of formatting codes

1Click Tools ` Settings.

2Click Display.

3Click the Reveal Codes tab.

4In the Format area, enable or disable any of the following check boxes:

• Wrap lines at window — to continue codes on the next line

• Show spaces as bullets — to display a bullet for each space character

• Show codes in detail — to display formatting information with codes

• Auto-display codes in Go to dialog — to display the Reveal Codes window when a code match is found in a

specific section of the document

You can also

Change the font Click Font, and choose a font from the Face list box.

Change the font size Choose a font size from the Size list box.

Change the font color In the Color area, disable the Use system colors check box.

Open the Text color flyout, and click a color.

Part Two: WordPerfect 29

Change the background color In the Color area, disable the Use system colors check box.

Open the Background color flyout, and click a color.

Use Windows system colors In the Color area, enable the Use system colors check box.

You can also

30 Navigation

Navigation

WordPerfect lets you navigate documents in several ways. You can move to a specific section of a document, or you

can scroll through a document. You can also display a document from a list of open documents.

You can browse a document by insertion points, or by using a navigation control.

To move to a specific section of a document

1Click Edit ` Go to.

2Choose an option from Go to what list box.

3Choose any applicable options from the area to the left of the list box.

4Click Go to.

You can also access the Go to dialog box by pressing Ctrl + G.

To scroll through a document

1On the toolbar, click the Autoscroll button.

The pointer changes to the Autoscroll arrow.

2Move the Autoscroll arrow in the direction you want to scroll.

The scrolling speed increases if you move the arrow further away from the Autoscroll tool.

You can disable Autoscroll by clicking anywhere in the document.

To display a document from a list of open documents

• Click Window, and click the filename of the document that you want to display.

A check mark beside a document path and filename indicates the active document.

You can also display a document by clicking its button on the application bar.

To browse through insertion points in a document

• Click one of the following buttons:

• Back

• Forward

To browse by using a navigation control

1On the vertical scroll bar, click the Browse button, and click a navigation control.

2Click one of the following buttons:

• Previous — moves the cursor to the previous occurrence of the selected navigation control

• Next — moves the cursor to the next occurrence of the selected navigation control

Part Two: WordPerfect 31

Microsoft Word compatibility

WordPerfect offers compatibility features geared towards those who are migrating to WordPerfect from Microsoft

Word and those who need to exchange WordPerfect documents with Microsoft Word users.

In this chapter:

• “Simulating the Microsoft Word workspace”

• “Sharing documents with Microsoft Word users” on page 31

For additional topics, please see “Compatibility with Microsoft Word” in the WordPerfect Help.

Simulating the Microsoft Word workspace

If you recently switched from Microsoft Word to WordPerfect, you may not be familiar with the WordPerfect

workspace. While there are many similarities between the two applications, you may find it easier to simulate the

Microsoft Word workspace until you are accustomed to working in WordPerfect. What the Microsoft Word workspace

does is position the WordPerfect features, including toolbars and menu items, where you would find the equivalent

feature in Microsoft Word. It also applies Microsoft Word keyboard shortcuts to WordPerfect features, allowing you

to quickly find the tools you need to create documents in WordPerfect.

If you prefer to work in the WordPerfect workspace, but you want to access the most common WordPerfect features

using Microsoft Word buttons and icons, you can display the Microsoft Word toolbar. In addition, you can display the

Microsoft Word Compatibility toolbar, which gives you immediate access to features, such as saving documents to

Microsoft Word and publishing to PDF.

To work in the Microsoft Word workspace

1Click Tools ` Workspace manager.

2Enable the Microsoft Word mode option.

To display the Microsoft Word toolbar in WordPerfect

1Click View ` Toolbars.

2Enable one of the following check boxes:

• Microsoft Word 97

• Microsoft Word 2002

To display the Compatibility toolbar

1Click View ` Toolbars.

2Enable the Compatibility check box.

Sharing documents with Microsoft Word users

WordPerfect makes it possible for you to share WordPerfect documents with Microsoft Word users and they can share

their documents with you.

32 Microsoft Word compatibility

For example, to share a WordPerfect document with a Microsoft Word user, you must save the WordPerfect document

as a Microsoft Word file. The saving process automatically converts the document to the Microsoft Word format.

In addition, if you receive a file created in Microsoft Word, all you need to do is open it in WordPerfect. The opening

process automatically converts the file to the WordPerfect format. If you modify the same file and you want others to

view the changes in Microsoft Word, then you need to save the file as a Microsoft Word file. You can specify that the

default format when saving files is set to the Microsoft Word file format or you can choose to automatically save files

in the same file format in which the file was opened. If you don’t specify the Microsoft Word format when saving,

the file is saved as a WordPerfect file by default.

To save a WordPerfect document as a Microsoft Word document

1Click File ` Save as.

2Choose the drive and folder where you want to save the file.

3Type the filename in the Filename box.

4Choose MS Word from the File type list box.

5Click Save.

When you save a WordPerfect document as a Microsoft Word document, some of the formatting in the

document may no longer display properly.

To open a Microsoft Word document

1Click File ` Open.

2Choose the drive and folder where the Microsoft Word file is stored.

If you can’t see the file, choose All files from the File type box.

3Click the Microsoft Word file.

4Click Open.

You can open documents created in Microsoft Word for MS-DOS versions 1.0, 1.1, 1.2, 2.0, 4.0, 5.0, and 5.5,

Microsoft Word for Windows 6.0, and 7.0, and Microsoft Word 97, 2000, XP (2002), 2003, 2007, 2010,

2013, and 2016. You can also open Microsoft Word Open XML documents (.docx) and Microsoft Word Open

XML Macro-enabled document (.docm).

When you open a Microsoft Word document in WordPerfect, some information in the file may not be

displayed in the same way after it is converted.

To automatically save Microsoft Word files opened in WordPerfect to the Microsoft Word

format

1Click Tools ` Settings ` Files.

2On the Document page, choose a version of the MS Word format from the Default save file format list box.

To automatically save files to their original format

1Click Tools ` Settings ` Files.

2On the Document page, enable the On save, keep document’s original file format check box.

Part Two: WordPerfect 33

Document basics

You can create documents from scratch. You can also open existing documents — even those created in another word

processor.

In this chapter:

• “Understanding the parts of a document”

• “Creating documents” on page 34

• “Opening documents” on page 34

Understanding the parts of a document

A WordPerfect document consists of one or more of the following components.

Temp late

A template is a preformatted document that can be used as a guide for creating a new document.

Every document created in WordPerfect is based on either the default template or a project template.

• When you open WordPerfect, the blank document you see is based on the default template. For information, see

“Default template” on page 37.

• Project templates include fax cover sheets, memos, newsletters, and brochures. For information, see “Project

templates” on page 39.

Text

Text can be typed directly into WordPerfect or imported from text editors or other word-processing applications.

For information, see “Text basics” on page 41.

Graphics

Graphics include shapes, drawings, pictures, and clipart.

• A shape is any object created with WordPerfect drawing tools.

• A drawing is created with Presentations menus and tools.

• A picture is a bitmap, or graphic image, that has been imported into a WordPerfect document. Pictures can be

imported from storage media, photo-editing programs, or a scanner.

• Clipart images are images that can be brought into Corel applications and used as they are or edited.

For information, see “Graphics” on page 59.

Styles

A style is a collection of formatting attributes applied to text (characters, paragraphs, or documents) or graphics.

By formatting items with styles, you ensure consistent formatting throughout a document. Whenever you change the

formatting in a style, you change the appearance of all items that use that style.

For information, see “Styles” on page 71.

34 Document basics

Macros

Macros are used to automate application tasks. For example, you can use WordPerfect macros to set margins, select

a font, or create a merge file.

For information, see “Part Seven: Macros” on page 241.

Creating documents

You can create a document in WordPerfect by using the default template, a blank document that includes formatting

elements such as margin settings, tab settings, and toolbars.

WordPerfect also includes ready-made project templates that you can open and use to create a wide range of

documents, including letters, fax cover sheets, calendars, and business cards.

You can create an eBook in the EPUB format in addition to the MOBI format.

To create a document by using the default template

• Click File ` New.

You can also apply the default template to a new document by clicking the New blank document button

on the toolbar.

For more information on the default template, see page 37.

To create a document by using a project template

• Click File ` New from project.

For more information on project templates, see page 39.

Opening documents

You can open word-processing documents that were created in WordPerfect or in another application.

The advantage of opening — rather than importing — a document created in another application is that many of the

formatting attributes in the original document (such as page size, margins, font properties, bullets, and underlining)

are preserved.

To o p e n a do c u m e n t

1Click File ` Open.

You can also click the Open button on the toolbar.

2Choose the drive and folder where the file is stored, and choose the file.

You can also type the full path and filename in the File name list box.

3Click Open.

The document opens in a new document window, and a corresponding button is added to the application bar.

You can have up to nine documents open within the application window.

Part Two: WordPerfect 35

PDF import

WordPerfect lets you import PDF files and scanned PDF files and then access and reuse the text and graphics content.

For example, if you have a PDF file that was created by someone else, you can open it in WordPerfect and edit the

contents.

When you import PDF files, the text formatting may appear different from that of the original PDF. You can alleviate

most conversion issues if you are familiar with the two most common PDF document types: design documents and

scanned documents.

Design documents

A design document is a PDF in which the layout is not necessarily based on flow — for example, a magazine

advertisement. Design documents are typically created with graphics or illustration software, such as CorelDRAW.

Text strings may be individual lines across sections on the page, as opposed to a long paragraph that flows down a

page. In such cases, WordPerfect provides text flows for all text strings that were saved in the graphics application

when the PDF was created. The text and formatting of graphic elements are also maintained.

Images are maintained in their original file formats, as is text that is embedded in images that are not vector based.

The layout in the imported PDF may be different from the layout in the original PDF, but you can still modify text strings

and create a new document without having to copy or redesign all the elements.

Scanned documents

A scanned document is a document that is read with a scanner and saved as a graphic file, such as a JPEG. Scanned

documents store all information as one large image file that is not vector based.

When you import a scanned document, WordPerfect uses OCR technology to scan the document and reconstruct text

strings and images. The quality of the original scanned PDF that you import affects the accuracy of what is displayed

in the WordPerfect document.

To i m p o r t a P D F f i l e

1Click File ` Open PDF.

2Choose the drive and folder where the PDF document is stored.

3Choose the file.

4Click Open.

The Open PDF settings dialog box appears.

If the PDF document is protected by a password, type the password in the Password box. If both permission and

open passwords are applied, type the permission password in the Password box.

5In the Page range area, enable one of the following options:

• Full document

• Pages (requires you to type a page range in the box)

6Click Open.

The PDF import dialog box appears.

36 PDF import

You can import the content from the PDF file without text formatting by enabling the Bring in content from

original PDF without any formatting check box.

Part Two: WordPerfect 37

Templates

A template is a preformatted document that can be used as a guide for creating a new document. Every document

created in WordPerfect is based on either the default template or a project template.

In this chapter:

• “Default template”

• “Project templates” on page 39

Default template

When you open WordPerfect, the blank document you see is based on the default template—a special WordPerfect

template (WPT) file that records various workspace settings.

Besides storing basic document settings (such as the default font and the default text and graphics styles), the default

template also stores any customizations you make to the WordPerfect work area.

Choosing the default template

You can choose a different default template.

You can also choose an additional objects template. This is a second default template that stores objects such as

keyboards, menus, template macros, toolbars, and styles that you can use in addition to or in place of those in the

default template. For example, a system administrator could use an additional objects template as a network template

that would overwrite a user’s default template.

Applying the current document style to the default template

You can apply the style used in the current document to the default template.

Applying template settings across multiple instances

You can choose to apply template changes across all instances of WordPerfect. This technique is especially useful for

refreshing all open documents that are based on the same template.

Document, style, and compatibility settings typically affect all instances, whereas customization settings affect

only the current instance (and subsequent instances). For details, please see the WordPerfect Help.

To choose a different default template

1Click Tools ` Settings.

2Click Files.

3Click the Template tab.

4In the Default template folder box, click the Browse button.

5Choose the drive and folder where the template is stored.

6Click Select.

7In the Default template box, click the Browse button.

8Click the template you want to use as the default template.

38 Templates

9Click Open.

To choose an additional objects template

1Click Tools ` Settings.

2Click Files.

3Click the Template tab.

4In the Additional template folder box, click the Browse button.

5Choose the drive and folder where the template is stored.

6Click Select.

7In the Additional objects template box, click the Browse button.

8Click the template you want to use as the additional objects template.

9Click Open.

If you want to update the default template with styles from the additional objects template, enable the Update

default template from additional objects template check box.

To use the current document style as the default

1Click File ` Document ` Current document style.

2Enable the Use as default check box.

To apply template changes across multiple instances

1Click Tools ` Settings.

2Click Files.

3Click the Template tab.

4Enable the Apply template changes to all WordPerfect windows check box.

You can apply both default-template and project-template changes across multiple instances.

Part Two: WordPerfect 39

Project templates

WordPerfect lets you create documents from project templates. A project template is a shell, or skeleton structure,

that can consist of elements such as margins, styles, and graphics objects. You fill in the details and provide data to

complete the project.

These are examples of project templates.

If you intend to use a specific template often, you can add it to the Favorites category.

You can also use the PerfectExpert, which guides you through basic tasks and helps you create detailed

projects. For information, see “To access the PerfectExpert” on page 13.

To create a document from a project template

1Click File ` New from project.

2Click the Create new tab.

3Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and click Refresh projects.

4Choose a project template from the list.

5Click Create.

Some WordPerfect project templates use prompts to guide you through the process of adding information to

a document.

To add a project template to the Favorites category

1Click File ` New from project.

2Click the Create new tab.

3Choose a category from the list box.

4Choose a project template from the list.

5Click Copy to favorites.

40 Templates

You can view the contents of the Favorites folder. Click File ` New from project. Choose [Favorites] from the

list box.

Part Two: WordPerfect 41

Te x t b a si cs

In this chapter:

• “Entering text”

• “Inserting text” on page 41

Entering text

You can enter text in the document window. You can use the shadow cursor to show where the text will be

positioned.

You can also enter text in a text box so that it appears in a separate frame.

To enter text in a document window

1Click in the document window.

2Type text.

To enter text by using the shadow cursor

1Click View ` Shadow cursor.

A check mark next to the menu command indicates that the shadow cursor is enabled.

2Click anywhere on the page.

3Type text.

The shadow cursor changes appearance to show how text will be aligned when you start typing. Small arrows

beside the shadow cursor point in different directions when text is left-justified, centered, or right-justified.

To enter text in a text box

1Click Insert ` Text box.

2Type text.

Inserting text

You can insert text from another file.

If you have more than one document opened, you can use the application bar to insert text from one document to

another document.

See also:

• “Cutting, copying, and pasting text and graphics” on page 63

• “Moving text and graphics” on page 64

To insert the entire text of another document

1Click where you want to insert the text.

42 Text basics

2Click Insert ` File.

3Choose the drive and folder where the document is stored.

4Choose a file.

5Click Insert.

To insert selected text from another document

1Select the text you want to insert.

2Drag the selected text to the button on the application bar that displays the name of the document into which you

want to insert the text, but don’t release the mouse button.

This document opens in the document window.

3Point to where you want to insert the text, and release the mouse button.

Part Two: WordPerfect 43

Te x t s el e ctio n

You can select text or deselect text, a tabular column, a rectangular block of text, or a range of text.

You can also set selection options.

To s e l e c t t e x t

To d e s e l e c t t e x t

• Click anywhere outside the selected text.

To set the selection options for a document

1Click Tools ` Settings.

2Click Environment.

3In the Environment settings dialog box, click the General tab.

4Enable the Automatically select whole words when dragging to select text check box.

To select Do the following

A character or word Drag across a character or word.

A sentence Click in a sentence. Click Edit ` Select ` Sentence.

A paragraph Click in a paragraph. Click Edit ` Select ` Paragraph.

A page Click on a page. Click Edit ` Select ` Page.

A document Click Edit ` Select ` All.

A tabular column Select the text from the first character in the tabular column

to the last character in the tabular column, and then click

Edit ` Select ` Tabular column.

A rectangular block of text Select the text from the upper left corner to the lower left

corner of the block, and then click Edit ` Select ` Rectangle.

A range of text in a document Click Edit ` Select ` Section, choose an option from the

Select list, and then type a value in the Range box.

44 Text selection

Deleting text

To delete text

1Select the text you want to delete.

2Press Delete.

You can also delete text by clicking after the text you want to delete, and pressing Backspace.

Part Two: WordPerfect 45

Text formatting

In WordPerfect, you can use a variety of formatting tools to control the look of text.

In this chapter:

• “Modifying font settings”

• “Copying the text format” on page 47

• “Working with drop caps” on page 48

• “Inserting characters and symbols” on page 49

• “Correcting capitalization” on page 49

• “Correcting the spacing between words and sentences” on page 50

For additional topics, please see “Formatting text” in the WordPerfect Help.

Modifying font settings

You can apply formatting to text to change the font and its attributes, such as style, size, and color.

You can also apply relative font sizes, which allows you to format text relative to the specified font size. Suppose you

want to add a heading to a document that has a 12-point paragraph font. If you select the heading text and specify

a large relative font size, the text displays proportionately larger than the 12-point font.

Using Corel® RealTime Preview™ lets you view text fonts and sizes before you apply them. For example, you can view

text as it will display in various fonts before choosing which is the most suitable.

WordPerfect lets you format text using recent font settings, including the font and its size. You can also change the

default font and font size for the active document or for all documents.

To change the font

1Click in the document.

2Click Format ` Font.

3Click the Font tab.

4Choose a font from the Face list.

You can also change the font color by clicking the Font color button on the property bar, and clicking a

color.

You can also change the underline font style by opening the Underline picker on the property bar and

clicking an underline style.

You can also

Change the font size Choose a font size from the Size list box.

Change the relative font size Click Relative size, and click a font size.

Change the font color Open the Color picker, and click a color.

46 Text formatting

To change the font appearance

1Select the text you want to modify.

2Click Format ` Font.

3Click the Font tab.

4In the Appearance area, enable one or more of the following check boxes:

• Bold — applies bold formatting to the selected text

• Italic — applies italic formatting to the selected text

• Underline — applies a single underline to the selected text

• Outline — applies an outline to the selected text

• Shadow — applies a shadow to the selected text

• Small caps — applies small capitals to the selected text

• Redline — applies the color red to the selected text

• Strikeout — applies a line through the selected text

• Hidden — applies the hidden format to the selected text

To change the font by using Corel RealTime Preview

1Click in a document.

2Open the Font face list box on the property bar, and point to a font.

Changes to the font display in the font face preview window.

3Choose a font from the Font face list box.

You can change the font size using Corel RealTime Preview by opening the Font size list box on the property

bar, viewing the font sizes in the font size preview window, and choosing a font size.

To apply a recently used font

1Select the text you want to format.

If the Fonts toolbar is not displayed, click View ` Toolbars. In the Toolbars dialog box, enable the Fonts check box.

2Click the QuickFonts™ button on the font toolbar, and choose a font from the list.

The QuickFonts list displays the 10 most recently used fonts.

To change the default font and font size

1Click File ` Document ` Default font.

2Choose a font from the Face list.

3Choose a font size from the Size list box.

If you want to change the default font and font size for all new documents, click Settings, and click Set as default

for all documents.

You must install a printer before you can change the default font.

If you specify a default printer font and distribute the file to others, the file may not display or print correctly

if their printer doesn’t have the specified default font.

Part Two: WordPerfect 47

You can view the available attributes for each font by clicking the plus sign (+) to the left of a font in the Face

list.

Copying the text format

You can copy the format of text and apply it to other text in a document. If you want to copy selected text, then

formatting attributes, such as font, font size, and font style, are all copied. If you want to copy the heading in a

paragraph, the paragraph style as well as the font and its attributes are copied.

When you copy the format of text, you automatically create a text style. Changing text that has been

formatted using a text style also changes other text in the document that uses that style. For information about

text styles, see “Using text styles” on page 71.

To c o p y t h e t e x t f o r m a t

1Click in the text whose format you want to copy.

2Click Format ` QuickFormat™.

3Enable one of the following options:

• Selected characters — copies the format of the font and its attributes

• Headings — copies the format of the paragraph and its styles, and the font and its attributes

4Click OK.

5Drag the QuickFormat paintbrush pointer over the text to which you want to copy the format.

6Click Format ` QuickFormat.

QuickFormat is disabled when no check mark displays beside the QuickFormat menu command.

You can also enable or disable QuickFormat by clicking the QuickFormat button.

Highlighting text

Highlighting text adds a bar of transparent color over text, which is useful for editing documents or for distinguishing

words and paragraphs. You can highlight and remove the highlighting from part or all of a document, and you can

change the highlight color. You can also hide highlighting in a document.

To highlight text

1Click Tools ` Highlight ` On.

The cursor changes to a highlighting pen.

2Select the text.

3Click Tools ` Highlight ` On.

Highlighting is disabled when no check mark displays beside the On menu command.

To remove highlighting from text

1Select the highlighted text.

48 Text formatting

2Click Tools ` Highlight ` Remove.

You can also remove highlighting by clicking anywhere in the highlighted text and clicking the Highlight

button. Highlighting is removed from the entire highlighted section.

To change the highlight color

1Click Tools ` Highlight ` Color.

2Open the Color picker, and click a color.

3Type a value in the Shading box.

Higher values darken the highlight color. Lower values lighten it.

The color change does not apply to text that has already been highlighted. To change the color of highlighted

text, you must first select the text.

To hide highlighting

• Click Tools ` Highlight ` Print/show.

The absence of a check mark beside the Print/show menu command indicates that highlighting is hidden.

Working with drop caps

Drop caps are letters that you can use to decorate text at the beginning of a line or paragraph.

These are examples of drop caps.

To add or remove a drop cap

You can also add a drop cap by right-clicking in a document and clicking Drop cap.

You can also remove a drop cap by clicking the Drop cap style picker and clicking the No drop cap style.

To Do the following

Add a drop cap to a blank line Click in a document. Click Format ` Paragraph ` Drop cap.

Type a letter.

Add a drop cap to an existing paragraph Click at the beginning of a paragraph. Click Format `

Paragraph ` Drop cap.

Remove a drop cap Click before a drop cap. Click the Drop cap style button

on the property bar. In the Style area, click No drop cap.

Part Two: WordPerfect 49

Inserting characters and symbols

You can insert characters, such as iconic symbols, phonetic characters, and characters from other alphabets, into your

document.

To insert a character or symbol

1Click in the document where you want to insert a character or symbol.

2Click Insert ` Symbol.

3Choose a symbol type or a character set from the Set list box.

4Choose a symbol from the Symbols list.

5Click one of the following:

• Insert — inserts the symbol and leaves the Symbols dialog box open

• Insert and close — inserts the symbol and closes the Symbols dialog box

Depending on the font you are using, some WordPerfect characters may not display in the document window.

These characters are represented by a hollow box on your screen; however, they will display and print correctly

if your printer supports graphics.

You can also insert a symbol by clicking the Symbols button on the property bar and clicking a symbol.

You can also insert a character or symbol by pressing Ctrl + W.

Correcting capitalization

You can quickly change a word or selected text to all uppercase or lowercase letters, or to lowercase letters with initial

caps. You can also correct capitalization automatically.

To change capitalization

1Select the text for which you want to change capitalization.

2Click Edit ` Convert case, and click one of the following:

• Lowercase — changes all letters to lowercase

• Uppercase — changes all letters to uppercase

• Initial capitals — changes only the first letter of each word to uppercase

You can also change the selected text to uppercase or lowercase by pressing Ctrl + K.

To correct capitalization automatically

1Click Tools ` QuickCorrect™.

2Click the Format-As-You-Go™ tab.

3In the Sentence corrections area, enable the Capitalize next letter after end-of-sentence punctuation check box.

You can also

Automatically correct two initial capital letters in a sentence Enable the Correct two irregular capitals (make a second

letter lowercase) check box.

50 Text formatting

Correcting the spacing between words and sentences

WordPerfect lets you correct the spacing between words and sentences. You can delete double spaces between words

in a sentence, and you can convert one space between sentences to two or two spaces to one.

To automatically change double spaces between words to single spaces

1Click Tools ` QuickCorrect.

2Click the Format-As-You-Go tab.

3In the Sentence corrections area, enable the Change two spaces to one space between words check box.

To automatically change the number of spaces between sentences

1Click Tools ` QuickCorrect.

2Click the Format-As-You-Go tab.

3In the End of sentence corrections area, enable one of the following options:

• Change one space to two spaces between sentences

• Change two spaces to one space between sentences

Automatically correct Caps lock capitalization Enable the CapsFix check box.

Automatically correct capitalization after a period Click Exceptions. In the Do not capitalize next letter after

this word box, type a word. Click Add entry. Click Close.

You can also

Part Two: WordPerfect 51

Text arrangement

In this chapter:

• “Indenting text”

• “Justifying text” on page 52

• “Changing the spacing between lines” on page 53

For additional topics, please see “Formatting paragraphs” in the WordPerfect Help.

Indenting text

Indenting arranges text on a page by moving one or more lines to the left or the right of the paragraph margin. You

can indent a line or paragraph manually or you can indent lines or paragraphs using the ruler or automatically.

To move the first line of a paragraph farther to the left than subsequent lines, you can apply a hanging indent. To

indent an entire paragraph one tab stop from both the left and right margins, you can apply a double indent. A

double indent is often used to format lengthy quotations.

To apply a single indent to text

To apply a hanging or double indent to text

1Click at the beginning of a paragraph.

2Click Format ` Paragraph, and click one of the following:

• Hanging indent — indents all but the first line in the paragraph

• Double indent — indents the paragraph equally from both margins

You can also apply a hanging indent by clicking at the beginning of any line in a paragraph, except the first

line, and pressing Ta b.

To remove an indent from text

1Click at the beginning of a line of text.

2Press Shift + Tab .

To indent Do the following

A line of text Click at the beginning of a line of text. Press Tab.

A paragraph Click at the beginning of a paragraph. Click Format `

Paragraph ` Indent.

The first line of a paragraph using the ruler Click in a paragraph. Drag the First line indent marker to

a new position on the ruler.

The first line of every paragraph automatically Click in a paragraph. Click Format ` Paragraph ` Format. In

the First line indent box, type a value to specify the distance

to indent.

52 Text arrangement

Justifying text

You can justify text in a document. Doing so aligns the text horizontally between the left and right margins of the

page.

To j u s t i f y t e x t

1Click in a paragraph.

2Click Format ` Justification, and click one of the following:

• Left — aligns text evenly with the left margin

• Right — aligns text evenly with the right margin

• Center — centers text between the right and left margins

• Full — aligns text, excluding the last line, along both the right and left margins

• All — aligns text, including the last line, along both the right and left margins

Justification is applied to all text from the cursor location forward. If you want to apply justification to a word,

line, or paragraph, you must first select the text.

You can also justify text by clicking the Justification picker on the property bar and clicking a justification.

Keeping text together

To keep words together, you can insert a hard space between them. You can also prevent the first and last lines of a

paragraph from being separated from the rest of the paragraph across a page break.

You can also insert a line break to begin a new line without ending the paragraph.

This is an example of text that is not being kept together. The grey text at the top of the left page belongs with text on the

previous page. The grey text at the bottom of the right page belongs with the text on the following page.

To keep words together

1Click between two words.

2Click Format ` Line ` Other codes.

3Enable the Hard space [HSpace] option.

4Click Insert.

To keep a paragraph together

1Click at the beginning of a paragraph.

2Click Format ` Keep text together.

Part Two: WordPerfect 53

3In the Widow/Orphan area, enable the Prevent the first and last lines of paragraphs from being separated across

pages check box.

If you keep several consecutive paragraphs together, you must separate each paragraph by at least one soft or

hard return; otherwise, they are treated as one large block of text.

Changing the spacing between lines

The space between lines, or the amount of white space that appears between the bottom of one line and the top of

the next line, is referred to as leading.

This is an example of changing spacing between lines.

You can change the leading by changing the line spacing and changing the line height.

You can also change the spacing between paragraphs. For information, see “Adjusting paragraph spacing” in

the WordPerfect Help.

To adjust the leading

1Click in a paragraph.

2Click Format ` Typesetting ` Word/Letter spacing.

3Enable the Adjust leading check box.

4Type a value in the Between lines box.

A positive value increases the leading; a negative value decreases it.

To change the line spacing

1Click in a paragraph.

If you want to limit the line spacing change to a specific section of text, select the text.

2Click Format ` Line ` Spacing.

3Type a value in the Spacing box.

You can also

Keep several lines of text together In the Conditional end of page area, enable

the Number of lines to keep together check

box, and type the number of lines you want

to keep together, including any blank lines.

Keep selected text from dividing between

pages

In the Block protect area, enable the Keep

selected text together on same page check

box.

54 Text arrangement

To change the line height

1Click in the line of text where you want the line height change to begin.

If you want to limit the line height change to a specific section of text, select the text.

2Click Format ` Line ` Height.

3Enable one of the following options:

• Automatic — defines the line height according to the font being used

• Fixed — lets you specify the height of the line regardless of the font being used

• At least — lets you specify the minimum height of the line

Line height is determined by multiplying the current line height by the number you specify.

Part Two: WordPerfect 55

Text organization

You can organize text by using bullets, numbers, or outlines.

• Bullets help to differentiate items in a list or add emphasis to selected paragraphs. You can use bullets to mark list

items that have no particular order.

• Numbered lists and outlines help you organize and display information and are used to show the relationship

between ideas.

In this chapter:

• “Bulleted lists”

• “Numbered lists” on page 56

• “Outlines” on page 57

For additional topics, please see “Using bulleted lists, numbered lists, and outlines” in the WordPerfect Help.

Bulleted lists

You can create a bulleted list in a document. You can also use QuickBullets to create lists as you type.

You can also apply a bullet format to existing text.

To create a bulleted list

1Click in a document.

2Click Insert ` Outline/Bullets & numbering.

3Click the Bullets tab.

4Choose a bullet style from the Bullets list.

5Click OK.

6Type text, and press Enter.

Perform this step for each entry in the list.

You can also create a bulleted list by opening the Bullets picker on the toolbar, and clicking a bullet

format.

You can discontinue a bulleted list by pressing Backspace.

To create a bulleted list by using QuickBullets

1Click in a document.

2Type a QuickBullet character.

3Press Tab .

4Type the text, and press Enter.

Perform this step for each entry in the list.

To use QuickBullets, they must first be enabled. Click Tools ` QuickCorrect ` Format As-You-Go.

You can discontinue a bulleted list by pressing Backspace.

56 Text organization

To create a bulleted list from existing text

1Select the text to which you want to apply the bullet format.

2Click Insert ` Outline/Bullets & numbering.

3Click the Bullets tab.

4Choose a bullet style from the Bullets list.

You can also add a bullet to existing text by clicking at the beginning of a line, opening the Bullets picker

on the toolbar, and clicking a bullet format.

You can type body text between list items by pressing Enter twice, and pressing the Up arrow to type on the

line that begins without a bullet.

Numbered lists

You can create a numbered list in a document. You can also use QuickNumbers to create lists as you type.

You can number existing text. You can also renumber an existing numbered list.

To create a numbered list

1Click in a document.

2Click Insert ` Outline/Bullets & numbering.

3Click the Numbers tab.

4Choose a number style from the Numbers list.

5Click OK.

6Type text, and press Enter.

Perform this step for each entry in the list.

You can also create a numbered list by opening the Numbers picker on the toolbar and clicking a

numbering format.

You can discontinue a numbered list by pressing Backspace.

To create a numbered list by using QuickNumbers

1At the beginning of a new line, type a number followed by a closing parenthesis or hyphen.

2Press Tab .

3Type the text for the first list item, and press Enter.

For a paragraph, let the text wrap at the end of the line instead of inserting a hard return.

Perform this step for each entry in the list.

4Press Backspace.

To use QuickNumbers, you must enable QuickBullets. Click Tools ` QuickCorrect ` Format As-You-Go.

You can discontinue a numbered list by pressing Backspace.

Part Two: WordPerfect 57

To number existing text

1Select the text you want to number.

2Open the Numbering picker on the toolbar, and click a numbering format.

To renumber a list

1Click in a list or outline.

2Click the Set paragraph number button on the property bar.

3Type the new number in the Paragraph number box.

The number changes, and all numbers following it are renumbered accordingly.

You can also renumber paragraphs by pressing Ctrl + Shift + F5.

If the numbering you want to change is indented from the left margin, type “?” for each indentation level in

the Paragraph number box before you type the new number.

Outlines

You can apply different levels to text by creating an outline.

To create an outline

1Click in a document.

2Click Insert ` Outline/Bullets & numbering.

3Click the Text tab.

4From the Text list, choose an option.

5Click OK.

6Type text, and press Enter.

To change the level of a list item

1Click in the text of an item.

2Click one of the following buttons on the property bar:

• Promote — moves the item to a higher level (less indented)

• Demote — moves the item to a lower level (more indented)

To change the order of a list item

1Select the text whose order you want to change.

2Click one of the following buttons on the property bar:

• Move up — moves the item up one position on the list

• Move down — moves the item down one position on the list

58 Text organization

To add a list or outline within another list

1Click in a list or outline.

2Press Enter.

3Press Backspace.

4Click Insert ` Outline/Bullets & numbering.

5Click one of the following tabs:

• Numbers — lets you add a numbered list

• Bullets — lets you add a bulleted list

6Choose a style from the list.

7Enable the Insert new outline/List within current outline/List option.

8Click OK.

9Type text.

The style of the first list or outline is chosen by default for the added list or outline.

To remove a bullet or number from a list

1Click at the beginning of a bulleted or numbered line.

2Press Backspace.

To change a bulleted list to a numbered list

1Click in a bulleted list.

2Click Insert ` Outline/Bullets & numbering.

3Click the Numbers tab.

4Choose a style from the Numbers list.

5Enable the Apply selected layout to current outline/List option.

To change a numbered list to a bulleted list

1Click in a numbered list.

2Click Insert ` Outline/Bullets & numbering.

3Click the Bullets tab.

4Choose a style from the Bullets list.

5Enable the Apply selected layout to current outline/List option.

To adjust the space between tabs in outlines and lists

1Click Insert ` Outline/Bullets & numbering.

2Enable the Set tabs every check box.

3Type a number in the Set tabs every box.

Part Two: WordPerfect 59

Graphics

In this chapter:

• “Inserting graphics”

• “Sizing graphics” on page 60

• “Arranging graphics” on page 60

• “Working with color” on page 61

For additional topics, please see “Working with graphics” in the WordPerfect Help.

Inserting graphics

You can insert clipart images into a WordPerfect document, such as those included with WordPerfect. Clipart images

are images that can be brought into a WordPerfect document and edited or used as is. You can also insert pictures

from the WordPerfect Office disc.

You can link to an image on disk. When you link to an image on disk, the location of the image, not the image itself

is inserted into the document. This way, you can considerably reduce the size of the file, especially if the image is used

in several places throughout the document.

To insert a clipart image

1Click where you want to insert an image.

2Click Insert ` Graphics/Pictures ` Clipart.

The Scrapbook™ opens.

3Browse through the folders in the Scrapbook until you find the image you want to insert.

4Select the clipart image.

5Click Insert.

You can also insert a clipart image by dragging the image from the Scrapbook into a document.

To insert a picture from the WordPerfect Office disc

1Insert the WordPerfect Office disc into your disc drive.

2Click where you want to insert a picture.

3Click Insert ` Graphics/Pictures ` From file.

4Choose the drive and folder where the file is stored.

Pictures have a .jpg filename extension.

5Double-click a filename.

You can also insert a picture by dragging. Enable the Shadow cursor by clicking the Shadow cursor icon on

the application bar, drag across the area of the document in which you want the picture, and click Image from

file in the QuickMenu.

You can preview a picture before you insert it by clicking Toggle preview , and clicking the picture filename.

60 Graphics

To link to an image on disk

1Click where you want to insert a link to an image.

2Click Insert ` Graphics/Pictures ` From file.

3Choose the drive and folder where the file is stored.

4Click the image you want to link to the document.

5Enable the Image on disk check box.

6Click Insert.

If you want to display the name of the image file, right-click the image, and click Content.

You can link to images copied from the Scrapbook by saving them to your hard disk.

Sizing graphics

You can size a graphic by dragging its handles.

To size a graphic

1Select a graphic.

2Drag a corner handle until the graphic is the size you want.

Arranging graphics

When two or more graphics overlap in a document, you can arrange their order by moving them in front of or behind

the others in the stack. You can also move graphics behind text (like a watermark) or in front of text (like a sticky note).

You can also select a graphic that is over or under another graphic.

You can group graphics so that they remain together when they are moved, sized, or edited.

You can also align and distribute graphics. For information, please see “Aligning and distributing graphics” in the

WordPerfect Help.

To move a graphic by using the keyboard

1Select a graphic.

2Press any of the Arrow keys to move the graphic in the direction you want.

To reorder overlapping graphics

1Right-click a graphic.

2Click Order, and click one of the following:

• To front — moves a graphic in front of the overlapping graphics

You can also

Stretch a graphic Drag a side handle until you achieve the effect you want.

Size a graphic proportionally Hold down Shift, and drag a handle.

Part Two: WordPerfect 61

• To back — moves a graphic behind the overlapping graphics

• Forward one — moves a graphic forward one layer

• Back one — moves a graphic back one layer

You can also reorder overlapping graphics by selecting a graphic, and clicking the Object(s) forward one

button or the Object(s) back one button on the property bar.

To move a graphic behind or in front of text

1Select a graphic.

2Click the Graphics picker on the property bar, and click one of the following:

• In front of text — moves the selected graphic in front of the text

• Behind text — moves the selected graphic behind the text

To navigate between graphics

1Select a graphic.

2On the property bar, click one of the following:

• Next box — selects the next graphic box that displays in the document

• Previous box — selects the previous graphic box that displays in the document

To group graphics

1Hold down Shift, and click the graphics you want to group.

2Right-click one of the selected graphics, and click Group.

You can separate grouped graphics by right-clicking grouped graphics, and clicking Separate.

Working with color

You can create colors to use when working with fonts, highlighting, and graphics in WordPerfect. You can also use

color models to create colors. Three color models are available: RGB, HLS, and CMYK. WordPerfect lets you preview

color changes to a selection before the changes actually take place, and then apply the colors you created to graphics.

To create a color

1Click Format ` Font.

2Click the Font tab.

3Open the Color picker, and click More.

4Drag the pointer on the color wheel until the color you want displays on the luminosity bar.

5Click the color on the luminosity bar.

6Drag the pointer on the luminosity bar until the shade you want displays in the Current color box.

62 Graphics

To preview color changes

1Select a graphic.

2On the property bar, click one of the following buttons:

• Foreground color — lets you change the foreground color of a shape

• Background color — lets you change the background color of a shape

• Shadow color — lets you change the color of a drop shadow

• Outline color — lets you change the color of a graphics line

3Point to a color on the color palette.

When you pause on a color, a preview of the graphic in that color displays on the page.

If you want to apply the color to the graphic, click the color.

Part Two: WordPerfect 63

Editing basics

In this chapter:

• “Cutting, copying, and pasting text and graphics”

• “Moving text and graphics” on page 64

• “Undoing, redoing, and repeating actions” on page 64

• “Adding, editing, and deleting comments” on page 65

You can also apply comments and digital signatures to documents. For information, see “Editing basics” in

the WordPerfect Help.

Cutting, copying, and pasting text and graphics

You can cut or copy text or graphics and paste them to a new location in a document.

When you cut or copy information, it is stored on the Clipboard. You can paste it in the active document, in another

document, or in another application.

You can also choose a specific format when you paste information from the Clipboard into WordPerfect.

To cut, copy, and paste text and graphics

You can also copy, cut, or paste text or graphics by clicking Copy , Cut , or Paste on the toolbar.

You can link copied content to a document by enabling the Paste link option. The changes you make to the

linked content in the active file are reflected in the original file. The changes made to the original file also

appear in the active file.

To paste Clipboard contents in a specified format

1Select the text or graphic.

2Click Edit, and click one of the following:

• Copy

• Cut

3Click Edit ` Paste special.

4Enable the Paste option.

5Choose a format from the As list.

To Do the following

Copy text or graphics to the Clipboard Select the text or graphic, and click Edit ` Copy.

Cut text or graphics and move to the Clipboard Select the text or graphic, and click Edit ` Cut.

Paste text or graphics in a document Click where you want to insert the text or graphic, and click

Edit ` Paste.

Add a selection to the current Clipboard contents Select the text to add to the Clipboard, and click Edit `

Append.

64 Editing basics

You can paste text without its formatting by pressing Ctrl + Alt + V. This technique is particularly useful for

pasting text copied from a Web browser.

Moving text and graphics

You can move text and graphics by dragging them within a document or between documents.

To move text or graphics by dragging within a document

• Select a text or graphic, and drag it to a new position.

To move text or graphics by dragging to another document

1Click Window, and click one of the following:

• Tile top to bottom — arranges the windows so that the documents are displayed above or below one another

• Tile side by side — arranges the windows so that the documents are displayed side by side

2Select the text or graphic, and drag it to the other document.

Undoing, redoing, and repeating actions

WordPerfect lets you undo actions one at a time, or undo a series of actions all at once. You can undo changes made

to text, graphics, or tables. However, some actions, such as scrolling or saving a document, cannot be reversed. You

can redo actions that you have undone. You can also repeat actions.

To undo actions

The maximum number of Undo levels is 300.

If the Undo/Redo history has not been saved with the document, you can undo and redo changes that have

been made since the document was last saved.

You can undo an action by clicking the Undo button on the toolbar.

You can undo a series of actions by clicking the drop-down arrow beside the Undo button on the toolbar.

To Do the following

Undo the last action you performed Click Edit ` Undo.

Undo a series of actions Click Edit ` Undo/Redo history, choose an action from the

Undo list, and click Undo.

Set the number of Undo levels Click Edit ` Undo/Redo history, click Options, and type a

value in the Number of undo/redo items box.

Save Undo and Redo items with a document Click Edit ` Undo/Redo history, click Options, and enable

the Save undo/Redo items with document check box.

Part Two: WordPerfect 65

To redo actions

You can redo an action by clicking the Redo button on the toolbar.

You can redo a series of actions by clicking the drop-down arrow beside the Redo button on the toolbar.

To repeat an action

1Click Edit ` Repeat next action.

2Type a value in the Number of times to repeat next action box.

To set this value as the default whenever you use repeat, click Use as default.

Adding, editing, and deleting comments

You can add comments to document text, footnotes, endnotes, and outlines. Comments exist outside the main

document body and can contain text and formatting, such as font style, justification, margins, tabs, and color. For

more information about formatting text, see “Formatting text” on page 351. In addition, you can edit and delete

comments.

To add a comment

1Click in the document where you want the comment to appear.

2Click Insert ` Comment ` Create.

3Type the comment text.

4Click File ` Close to return to the main document.

When you return to the main document, a comment icon is displayed in the left margin next to line where the

comment is inserted. In Draft view, comments appear as shaded text within the document.

When publishing to HTML, you can include the comments that you inserted in a document. For more

information about publishing comments to HTML, see “To publish to HTML” on page 737.

To e d i t a c o m m e n t

1Click in the line where the comment is inserted.

2Click Insert ` Comment ` Edit.

If you prefer, you can right-click the comment icon and click Edit.

3Edit the comment.

4Click one of the following to edit other comments in the document:

• Next

To Do the following

Redo an action that was just undone Click Edit ` Redo.

Redo a series of actions Click Edit ` Undo/Redo history, choose an action from the

Redo list, and click Redo.

66 Editing basics

• Previous

5Click File ` Close to return to the main document.

To d e l e t e a c o m m e n t

• Right-click a comment or comment icon, and click Delete.

Part Two: WordPerfect 67

Find and Replace

In this chapter:

• “Finding and replacing text”

• “Finding and replacing formatting codes” on page 69

Finding and replacing text

WordPerfect lets you find and replace text. You can search for words, phrases, or individual characters in a

document. Once the text is found, you can replace some or all occurrences of the text with other text, or you can

delete the text. You can also create a list of find-and-replace items and commit them all at once.

You can search for text that is displayed in a specific font or case. You can also highlight, and advance through, each

instance of a word or phrase in a document.

You can also find and replace forms of a word. For example, you can replace forms of the word “entry” with the word

“insertion.” Therefore, if the plural form, “entries,” is found, it is replaced with the word “insertions.” Furthermore,

you can search for occurrences of words that are whole words, and not part of a larger word. For example, if you do

a default search for the word “sum,” you will find “sum,” “summer,” and “summit.” If you do a whole-word search

for the word “sum,” you will find only occurrences of the word “sum.”

You can also find and replace text in all WPD or WPT files in a folder.

To find and replace text

1Click Edit ` Find and replace.

2In the Find box, type the text you want to search for.

3Type the replacement text in the Replace with box.

4Click one of the following:

• Find next — finds the next occurrence of the search text

• Find prev — finds the previous occurrence of the search text

• Replace — finds and replaces the next occurrence of the search text

• Replace all — finds and replaces all occurrences of the search text

You can delete all occurrences of a text string by typing the text you want to delete in the Find box and leaving

the Replace with box empty.

You can search for a word or phrase you searched for previously by choosing the word or phrase from the Find

list box.

To find and replace a list of words or phrases

1On the Workflow macros toolbar, click the Multiple find and replace button.

2In the Find box, type the text you want to search for.

3Type the replacement text in the Replace with box.

4Click Add.

68 Find and Replace

5Repeat steps 2 through 4 for each word or phrase you want to replace.

If the Workflow macros toolbar is not displayed, click View ` Toolbars, and enable the Workflow macros check

box.

To find text in a specific font

1Click Edit ` Find and replace.

2In the Find box, type the text you want to find.

3Click Match ` Font.

4Enable the Font check box.

5Choose a font from the Font list box.

To find and highlight text

1On the Workflow macros toolbar, click the Highlight find and replace button.

2In the Find box, type the text you want to find.

You can scroll through the highlighted text by clicking Previous and Next.

You can also count a specific word in a document. For more information, see “To count a specific word or

phrase” on page 90.

If the Workflow macros toolbar is not displayed, click View ` Toolbars, and enable the Workflow macros check

box.

To find and replace case-specific text

1Click Edit ` Find and replace.

2Click Match ` Case.

To find and replace a form of a word

1Click Edit ` Find and replace.

2Click Type ` Word forms.

To find and replace a whole word

1Click Edit ` Find and replace.

2Click Match ` Whole word.

You can also

Search for a font style Choose a font style from the Font style list box.

Search for a specific point size Enable the Point size check box. Type a point size in the

Point size box.

Search for specific font attributes In the Attributes area, enable one or more of the attribute

check boxes.

Part Two: WordPerfect 69

To find and replace text in all WPD and WPT files in a folder

1Click Tools ` Macro ` Play, and double-click ReplaceInFolder.wcm.

2Click the Browse button, and navigate to the folder where the WPD or WPT files are stored.

3Enable one or more of the following check boxes:

• WPD — to find and replace text in all WordPerfect documents in the folder

• WPT — to find and replace text in all WordPerfect templates in the folder

4In the Find box, type the text you want to search for.

5Type the replacement text in the Replace with box.

6Repeat steps 2 through 5 for each word or phrase you want to replace.

If the Workflow macros toolbar is not displayed, click View ` Toolbars, and enable the Workflow macros check

box.

Finding and replacing formatting codes

You can search for and replace codes in a document. For example, if you search for a font size code, all font size codes

are found.

You can also search for specific codes, such as a specific font size.

To find and replace codes, you must first enable Reveal Codes.

You can also

Find and replace occurrences of a word that are not part of

larger words

Enable the Whole words check box.

Include headers, footers, and other substructures, such as

endnotes and equations in the find-and-replace process

Enable the Whole words check box.

Find and replace only case-specific occurrences of a word

or phrase

Enable the Case sensitive check box.

Make the changes in a new version of the file, leaving the

original file unchanged

Enable the Do not overwrite original (Append number to

end of filename) check box.

Sample Code Represents

Bot mar Bottom margin

Font Font

Font size Font size

HAdv Horizontal advance

Just Justification

Lft Mar Left margin

Lft Mar Adj Left margin adjustment

Ln Spacing Line spacing

70 Find and Replace

To find and replace a general formatting code

1Click Edit ` Find and replace.

2Click Match ` Codes.

To choose a merge code, enable the Display merge codes only check box.

3Choose a code from the Find codes list box.

4Click Insert.

5In the Find and replace dialog box, click in the Replace with box.

6In the Codes dialog box, choose a replacement code from the Replace codes list box.

7Click Insert and close.

8Click one of the following:

• Find next — finds the next occurrence of the code

• Find prev — finds the previous occurrence of the code

• Replace — finds and replaces the next occurrence of the code

• Replace all — finds and replaces all occurrences of the code

To find and replace a specific formatting code

1Click Edit ` Find and replace.

2Click Type ` Specific codes.

3Choose a code from the Find codes list box.

4Type values in the following boxes:

• Find

• Replace with

Ovrstk Overstrike

Rgt Mar Right margin

Rgt Mar Adj Right margin adjustment

Style Document style

Top Mar Top m argin

VAdv Vertical advance

Sample Code Represents

Part Two: WordPerfect 71

Styles

A style is a collection of formatting attributes that you can apply to text or graphics.

WordPerfect provides several preset styles ready for use. You can also create your own styles.

In this chapter:

•“Using text styles”

• “Using graphics styles” on page 73

For information about list styles, variables, graphics boxes, and graphics lines, see “Working with styles” in

the WordPerfect Help.

Using text styles

You can create text styles. Text styles are collections of formatting attributes that you can apply to selected text,

paragraphs, or the entire document. Text styles you create are saved with the active document. You can create a

QuickStyle for text. QuickStyles are styles created based on the formatting in effect at the cursor location. You can

also create a QuickStyle for a paragraph.

Formatting text with styles ensures consistent formatting throughout a document. Whenever you change the

formatting in a style, you change the appearance of all text that uses that style.

You can save a text style. You can also specify where to save text styles. When you save a text style, you can associate

it with a specific template or with the active document only, or you can save it as a separate file. Saving a text style as

a separate file is useful if you plan to use the style with a different template or on a different computer.

You can apply a style to text in a document.

You can edit a text style.

To create a text style

1Click Format ` Styles.

2Click Create.

3In the Styles editor dialog box, type a name for the style in the Style name box.

You can create style names that contain up to 12 characters.

4Type a description for the style in the Description box.

5Choose a style from the Type list box.

6Using the Styles editor toolbar and menu bar, apply any style attributes.

If you want to define what function the Enter key performs when the style is applied, choose a style from the Enter

key inserts style list box.

If you want to display the codes that take effect when a style ends, enable the Show ‘off codes’ check box.

You can also

Delete a text style Click Format ` Styles, choose a style from the Available

styles list, and click Options ` Delete.

72 Styles

Give each style a unique name; otherwise, when you combine documents that contain a style with the same

name, one style is used and the other deleted in the new document.

The Reveal Codes check box is enabled by default and displays the codes for the style attributes in the Contents

box.

You can also define the style attributes by typing codes or text in the Contents box in the Styles editor dialog

box.

To create a QuickStyle

1Select the text or paragraph for which you want to create a QuickStyle.

2Click Format ` Styles.

3Click QuickStyle.

4In the QuickStyle dialog box, type a name for the style in the Style name box.

5Type a description for the style in the Description box.

6Enable one of the following options:

• Character with automatic update — creates a QuickStyle for characters

• Paragraph with automatic update — creates a QuickStyle for paragraphs

To s a v e a t e x t s t y l e

1Click Format ` Styles.

2Click Options ` Save as.

3In the Save styles to dialog box, type a filename in the Filename box.

4In the Style type area, enable one of the following options:

• Both — includes both the styles you have created and the preset styles provided with WordPerfect

• User styles — includes only the styles you have created

• System styles — includes only the preset styles provided with WordPerfect

5Click Options ` Settings.

6In the Save new styles to area, enable one of the following options:

• Current document — associates the style with the active document

• Default template — associates the style with the default template

• Additional objects template — associates the style with an additional objects template

The Additional objects template option is available only if you have specified a second default template to use

for additional objects such as keyboards, menus, template macros, toolbars, and styles.

To apply a text style

1Click Format ` Styles.

2Choose a style from the Available styles list.

3Click Insert.

4Type the text in the document.

Part Two: WordPerfect 73

5Press Enter.

6Press Backspace.

To e d i t a t e x t st y l e

1Click Format ` Styles.

2Choose a style from the Available styles list box.

3Click Edit.

4In the Styles editor dialog box, use the Styles editor toolbar and menus to apply any style attributes.

If you want to define what function the Enter key performs when the style is applied, choose a style from the Enter

key inserts style list.

If you want to display the codes that take effect when a style ends, enable the Show ‘off codes’ check box.

Using graphics styles

You can use the preset styles included with WordPerfect or you can create your own styles.

You can create graphics styles for boxes, borders, fills, and lines. You can save a graphics style. Saving graphics styles

lets you use them again in other documents or templates.

You can delete a graphics style that you have created, but you cannot delete one of the preset graphics styles provided

with WordPerfect.

You can edit a graphics style to apply different formatting. When you edit a graphics style, all graphics boxes, borders,

fills, and lines formatted with that style are updated.

To create a graphics style

1Click Format ` Graphics styles.

2Enable one of the following options:

• Box

• Border

• Fill

• Line

3Click Create.

4Type a name for the style in the Style name box.

5Change the attributes of the graphics style.

To save a graphics style

1Click Format ` Graphics styles, and enable one of the following options:

• Box

• Border

• Fill

• Line

74 Styles

2Click Options ` Save as, and type a name for the style in the Filename box.

The file is saved to the default template folder, as specified in Tools ` Settings. If none is specified, WordPerfect

saves the styles where your user files are stored.

To delete a graphics style

1Click Format ` Graphics styles.

2Enable one of the following options:

• Box

• Border

• Fill

• Line

3Choose a style from the Styles list.

4Click Options ` Delete.

To edit a graphics style

1Click Format ` Graphics styles.

2Enable one of the following options:

• Box

• Border

• Fill

• Line

3Choose a style from the Styles list.

4Click Edit.

5Change the attributes of the graphics style.

Part Two: WordPerfect 75

Page margins

WordPerfect lets you set margins using various methods.

You can set margins by using guidelines. Guidelines are vertical or horizontal dotted lines that are displayed on pages.

You can also set margins by using exact measurements or the ruler.

All margin settings affect the current page and subsequent pages until you change them.

To set the margins by using the margin guidelines

1Click View ` Guidelines.

2Enable the Margins check box.

3Point to one of the following guidelines:

• left vertical dotted guideline

• right vertical dotted guideline

• upper horizontal dotted guideline

• lower horizontal dotted guideline

The pointer changes to a double-sided arrow.

4Drag the guideline to a new position.

To set the margins by using exact measurements

1Click in the document where you want the margin changes to start.

2Click Format ` Margins.

3Click the Page setup tab.

4In the Document margins area, type values in any of the following boxes:

• Left — lets you specify where the left margin starts

• Right — lets you specify where the right margin starts

• Top — lets you specify where the top margin starts

• Bottom — lets you specify where the bottom margin starts

You can also set margins by clicking File ` Page setup.

To set the margins by using the ruler

1Point to the Margin marker to the left or right of the ruler.

The pointer changes to a double-sided arrow.

2Drag the Margin marker to a new location on the ruler.

You can also

Set all margins to the last margin value edited In the Document margins area, click Equal.

Set all margins to the minimum size allowed by the current

printer

In the Document margins area, click Minimum.

76 Page size and orientation

Page size and orientation

When creating documents, you can choose the size and orientation of pages. The page size and orientation determine

how a printer formats and prints pages. You can choose from preset page sizes, or you can create your own.

In this chapter:

• “Preset page sizes”

• “Page orientation” on page 76

• “Custom page sizes” on page 77

Preset page sizes

You can select preset page sizes.

To select a preset page size

1Click File ` Page setup.

2Click the Page setup tab.

3From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers

• Standard page types — lists all page size options for most printers

4Choose a page definition from the Page definition list.

5In the Page definition applies to area, enable one of the following options:

• Current and following pages — applies the page definitions to the current and following pages

• Current page only — applies the page definitions to the current page only

Page orientation

You can specify page orientation.

To specify page orientation

1Click File ` Page setup.

2Click the Page setup tab.

3In the Orientation area, enable one of the following options:

• Portrait — prints the document on pages that have greater length than width

• Landscape — prints the document on pages that have greater width than height

Part Two: WordPerfect 77

Custom page sizes

You can create a custom page size from scratch, or you can modify a preset page size. When you create a custom

page size, it is added to the printer’s page size selection as a preset. Therefore, you can apply the custom size to more

than one document. If you no longer require the custom or modified page sizes, you can delete the page size or

restore the default page sizes.

In addition, you can divide a physical page into several logical pages. Dividing pages is useful when you want to

create small documents, such as pamphlets, raffle tickets, or business cards.

This is an example of how you can divide pages.

To create a custom page size

1Click File ` Page setup.

2Click the Page setup tab.

3Click Add.

4In the Add new form dialog box, type a name for the new page size in the Name box.

5Choose a predefined paper type from the Type list box.

6Choose a predefined paper size from the Size list box.

If you want to create a page size definition from a nonstandard paper size, choose User defined size from the Size

list box.

7Type values in the following boxes:

• Width

• Height

8Choose a paper source from the Source list box.

The paper source is not saved as part of the document. It must be redefined for each document.

All printers have a nonprintable zone. If information is formatted to print in this area, it will not print. To shift

information out of the nonprintable zone, you must specify printing adjustments.

To modify a preset page size

1Click File ` Page setup.

2Click the Page setup tab.

3Choose a page definition from the Page definition list.

4Click Edit.

5Modify any of the settings.

78 Page size and orientation

To delete a page size

1Click File ` Page setup.

2Click the Page setup tab.

3From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers

• Standard page types — lists all page size options for most printers

4Choose a page definition from the Page definition list box.

5Click Delete.

When you delete a page size definition, you can no longer use that definition; a document can print with a

similar page definition, but it may not be an exact match.

To restore default page sizes

1Click File ` Page setup.

2Click the Page setup tab.

3From the Page definition list box, choose one of the following:

• Printer page types — lists all page size options for installed printers

• Standard page types — lists all page size options for most printers

4Click Restore.

To divide a page

1Click File ` Page setup.

2Click the Layout tab.

3In the Divide pages area, type a value in one of the following boxes:

• Columns — lets you divide a page into a specified number of columns

• Rows — lets you divide a page into a specified number of rows

Part Two: WordPerfect 79

Page flow

You can start a new page at any point in a document.

You can make selected text or all text in a document fit a specific number of pages.

You can change the text flow in a document by using hard or soft returns. You can start a new line manually by

inserting a hard return. A soft return wraps text to the next line and is inserted automatically by WordPerfect when

the line extends beyond the right margin.

To force a new page

1Click where you want to start a new page.

2Click Insert ` New page.

In draft view, a new page break is displayed as a double line.

You can also force a new page by pressing Ctrl + Enter.

To make text fit a specific number of pages

1Click in a document.

2Click Format ` Make It Fit™.

3Type a value in the Desired number of pages box.

The number of pages you set must be within 50 percent of the document’s current page count.

4In the Items to adjust area, enable any of the following check boxes:

• Left margin

• Right margin

• Top margin

• Bottom margin

• Font size

• Line spacing

5Click Make it fit.

To make only a certain block of text fit, select the text.

To insert a hard return

• At the end of a line or paragraph, press Enter.

A hard return displays as an [HRt] code in the Reveal Codes window.

You can also view hard returns by clicking View ` Show ¶.

To insert a soft return

• As you type, WordPerfect automatically inserts a soft return at the end of each line.

A soft return displays as an [SRt] code in the Reveal Codes window.

80 Page columns

Page columns

You can use columns to divide text vertically on a page. You can use four types of columns in documents: newspaper,

balanced newspaper, parallel, and parallel with block protect.

You can add columns to documents to create newsletters, glossaries, scripts, or inventory lists. You can discontinue

columns when they are complete. You can also delete columns and quickly move through columns.

You can change the appearance of columns by inserting a vertical line between the columns. This creates a visual

separation between the columns.

Newspaper columns

Text in newspaper columns flows down the column to the bottom of a page or column break and starts again at the

top of the next column.

Balanced newspaper columns

Balanced newspaper columns are similar to regular newspaper columns, but each column is adjusted on the page so

that all columns are equal in length.

These are examples of pages with columns. The left page displays newspaper columns. The right page displays balanced

newspaper columns.

Parallel columns

The parallel column text is grouped across the page in a row. The next row starts below the longest column of the

previous row. Parallel columns are useful for resumes, scripts, charts, inventory lists, or lists where columns span

multiple pages.

This is an example of parallel columns.

Part Two: WordPerfect 81

Parallel columns with block protect

Parallel columns with block protect keep each row of columns together. If a column in one row becomes so long that

it moves across a page break, the entire row moves to the next page.

This is an example of parallel columns with block protect.

To create columns

1Click a page.

2Click Format ` Columns.

3Type a value in the Number of columns box.

4In the Type of columns area, enable one of the following options:

• Newspaper — makes text flow down a column to the bottom of a page or column break and continues it at the

top of the next column

• Balanced newspaper — adjusts newspaper columns so that columns are of equal length

• Parallel — groups columns across the page in rows, and starts subsequent rows below the longest column of

the previous row

• Parallel w/block protect — keeps all rows of the columns together across page breaks

You can also apply columns to a page by clicking the Columns button on the toolbar.

To discontinue columns

1Click where you want columns to discontinue.

2Click Format ` Columns.

3Click Discontinue.

Press Ctrl + Enter to end one column and start the next column.

To delete all columns

1Click in the top-left corner of the first column.

2Click Format ` Columns.

3Click Discontinue.

You can also delete columns by dragging the [Col Def] code out of the Reveal Codes window.

82 Page columns

To navigate columns

To insert a vertical line between columns

1Select a column.

2Click Format ` Columns.

3Click Border/Fill.

4In the Column border/fill dialog box, click the Border tab.

5Choose Column between from the Available border styles list.

If you want to apply the vertical line only to a selected column group, enable the Apply border to current column

group only check box.

To mo v e t o Pr e ss

The top of a column Alt + Home

The last line of a column Alt + End

The previous column Alt + Left Arrow

The next column Alt + Right Arrow

Part Two: WordPerfect 83

Page numbering

In this chapter:

•“Numbering pages”

• “Changing the appearance of page numbers” on page 84

• “Forcing, suppressing, and stopping page numbers” on page 84

• “Numbering paragraphs” on page 85

• “Numbering lines in a document” on page 86

For additional topics, please see “Numbering the parts of a document” in the WordPerfect Help.

Numbering pages

WordPerfect allows you to insert page numbers in a document and to choose where to position page numbers on a

page. When you begin page numbering, you can also specify which number to begin with. For example, you may

want the first page of a document to be labeled page 3 instead of page 1.

These are examples of various page numbering options: (top left) no page number, (top right) page number in the bottom-right

corner, (bottom left) page number at the bottom center, and (bottom right) page number in the top-right corner.

You can also insert secondary page numbers, which allow you to start a new page numbering scheme in a document.

For example, suppose you are creating a document in WordPerfect, but in the middle of the document, you need to

add maps that were not created in WordPerfect. The WordPerfect document is 10 pages, but the maps need to be

added as pages 7 and 8. To accomplish this, you can start page numbering at 1 at the beginning of the document

and insert a secondary page number, number 9, on the document’s page 7. This would allow for the addition of the

maps without disrupting the page numbering.

To insert page numbers

1Click Format ` Page ` Numbering.

2From the Position list box, choose a position for the page numbers.

3From the Page numbering format list, choose a format for the page numbers.

To specify an alternate starting page

1Click Format ` Page ` Numbering.

2Click Set value.

3In the Values dialog box, click the Page tab.

4Type a new page number in the Set page number box.

84 Page numbering

5Enable one of the following options:

• Always keep number the same — ensures that the number remains the same when the document is edited

• Let number change as pages are added or deleted — lets the number change as the document is edited

When you merge a multiple-page form document, you can restart the page numbering for each merged record

by enabling the Always keep number the same option.

To insert a secondary page number

1Click Format ` Page ` Insert page number.

2Choose Secondary page from the list.

3Click Value/Adjust.

4In the Values dialog box, click the Secondary tab.

5Choose a numbering format from the Secondary page number method list box.

6Type a value in the Set secondary page number box.

7Click Insert.

Changing the appearance of page numbers

You can change the font size and style, which includes attributes, such as bold or italic, of page numbers.

To change the font attributes of page numbers

1On a page, click where you want the font change to begin.

2Click Format ` Page ` Numbering.

3Click Font.

4In the Page numbering font dialog box, choose a font from the Face list.

5Choose a font size from the Size list box.

Forcing, suppressing, and stopping page numbers

By forcing a page number, you can insert a new page or make sure that a certain page in a document always has an

odd or even page number.

In addition, you can suppress page numbering on one page in a document. You can also stop the page numbers so

that they are removed from the entire document.

You can also

Change page number style In the Appearance area, enable one or more check boxes.

Change page number color Open the color picker, and click a color.

Change page number shading Type a value in the Shading box.

Part Two: WordPerfect 85

To force a page number

1Click on the page where you want to force a page number.

2Click Format ` Page ` Force page.

3Enable one of the following options:

• None — numbers the page sequentially in the document. This is the default setting.

• Current page odd — inserts a blank page when necessary to make sure the current page always has an odd

page number

• Current page even — inserts a blank page when necessary to make sure the current page always has an even

page number

• Start new page — inserts a new page

To suppress a page number

1Click Format ` Page ` Suppress.

2Enable the Page numbering check box.

To stop page numbering

1Click Format ` Page ` Numbering.

2Choose No page numbering from the Position list box.

Numbering paragraphs

You can insert paragraph numbers in a document.

To number a paragraph

1Click where you want to insert the paragraph number.

2Click Format ` Paragraph ` Paragraph numbering.

3Type a level number in the Outline level box.

4Type a starting number in the Start value box.

5Choose a numbering format from the Number type list box.

If you want to specify that numbers update automatically if a paragraph is added or deleted, enable the

Automatic check box.

86 Page numbering

Numbering lines in a document

You can number the lines in a document, including newspaper columns. When you number lines, you can specify the

numbering method and the starting line.

To number lines in a document

1Click in a paragraph.

2Click Format ` Line ` Numbering.

3Enable the Turn line numbering on check box.

Line numbering begins with the first line of the paragraph in which the cursor is positioned.

The line numbering settings you choose are displayed in the preview window in the bottom-right corner of the

Line numbering dialog box.

You can also

Choose a numbering method Choose a numbering method from the Numbering method

list box.

Set the starting line Type a number in the Starting line number box.

Set the first printed line Type a number in the First printed line number box.

Specify which line numbers to print Type a number in the Numbering interval box.

Include blank lines when numbering Enable the Count blank lines check box.

Restart line numbers on each page Enable the Restart numbering on each page check box.

Part Two: WordPerfect 87

Headers and footers

You can use headers and footers to display information such as titles, page numbers, dates, times, and document

names.

In this chapter:

• “Creating and viewing headers and footers”

• “Editing headers and footers” on page 88

Creating and viewing headers and footers

You can create headers and footers in a document. You can also view headers and footers in page view or two pages

view.

To create a header or footer

1Click Insert ` Header/Footer.

2Enable one of the following options:

• Header A

• Header B

• Footer A

• Footer B

If you want to align the header or footer with the document margins, enable the Align with document margins

check box.

3Click Create.

4Type the header or footer text.

You can use two different headers and two different footers on any page in a document; however, only two

headers and two footers can be created on one page.

To view a header or footer

• Click View, and click one of the following:

• Page

• Two pages

Headers and footers do not display in draft view. If you want to view a header or footer, the document must

be open in Page or Tw o p ages view.

88 Headers and footers

Editing headers and footers

WordPerfect lets you edit the text in headers and footers. You can also adjust the distance below a header or above

a footer. You can suppress headers and footers so that they do not display on a page and do not print. Discontinuing

a header or footer removes it from the remainder of the document.

You can also place a header or footer on odd or even pages of a document.

To edit the text in a header or footer

1Click Insert ` Header/Footer, and enable the header or footer.

2Click Edit.

3Make any changes to the text.

4Click File ` Close.

If the document is displayed in Page view or Two pages view, you can also edit the header or footer by clicking

anywhere inside the header or footer.

To adjust the distance below a header or above a footer

1Click the Header/Footer distance button on the Header/Footer toolbar.

2Type a value in the Distance between text and header/footer box.

To suppress a header or footer

• Click Format ` Page ` Suppress, and enable the header or footer.

To discontinue a header or footer

1Click Insert ` Header/Footer, and enable the header or footer.

2Click Discontinue.

You can also remove a header or footer from a document by dragging its associated code from the Reveal

Codes window.

To place a header or footer on odd or even pages

1Click Insert ` Header/Footer, and enable the header or footer.

2Click Create.

3Click the Header/Footer placement button on the Header/Footer toolbar.

4Enable an option: Odd pages, Even pages, or Every page.

Part Two: WordPerfect 89

Footnotes and endnotes

Footnotes and endnotes allow you to add reference information to a document, such as additional notes that

accompany a topic or that provide references. Footnotes are displayed at the bottom of a page, while endnotes are

found at the end of a document.

In this chapter:

• “Inserting footnotes and endnotes”

• “Finding footnotes and endnotes” on page 90

• “Editing and deleting footnotes and endnotes” on page 90

• “Formatting footnotes and endnotes” on page 91

• “Modifying the display of footnotes and endnotes” on page 91

For additional topics, please see “Working with footnotes and endnotes” in the WordPerfect Help.

Inserting footnotes and endnotes

When you insert endnotes or footnotes, a reference number or mark is inserted in the document text. That number

or mark is linked to the corresponding information in the endnote or footnote.

While working with a footnote or endnote, you do not have access to all available WordPerfect functions until

you return to the body of the text.

To insert a footnote

1Click where you want the footnote reference mark to display.

2Click Insert ` Footnote/Endnote.

3Enable the Footnote number option.

If you want to restart the footnote numbering at a specific number, type the number in the Footnote number box.

4Click Create.

5Type the footnote text.

If you want to align the footnotes with the document margins, enable the Align with document margins check box.

6Click File ` Close.

To insert an endnote

1Click where you want the endnote reference mark to display.

2Click Insert ` Footnote/Endnote.

3Enable the Endnote number option.

4Click Endnote placement.

5Enable the Insert endnotes at insertion point option.

6Click Create.

7Type the endnote text.

If you want to align the endnotes with the document margins, enable the Align with document margins check box.

90 Footnotes and endnotes

8Click File ` Close.

You can restart the endnote numbering at a specific number by typing the number in the Endnote number

box. When you enable the Insert endnotes at insertion point and restart numbering option, all endnotes up to

the number you’ve specified display on one page, and then a note numbering starts over with 1 on a new

page.

Finding footnotes and endnotes

WordPerfect lets you find specific footnotes or endnotes in a document.

To find a footnote

1Click Insert ` Footnote/Endnote.

2Enable the Footnote number option.

3In the Footnote number box, type the number of the footnote you want to find.

4Click Edit.

To find an endnote

1Click Insert ` Footnote/Endnote.

2Enable the Endnote number option.

3In the Endnote number box, type the number of the endnote you want to find.

4Click Edit.

Editing and deleting footnotes and endnotes

You can edit footnote or endnote text.

When you delete a footnote or endnote number or mark, the note text for that footnote or endnote is automatically

deleted. In addition, the footnotes and endnotes that follow are renumbered.

To edit a footnote

1Find the footnote. See “To find a footnote” on page 90.

2Edit the footnote text.

3Click File ` Close.

If you are using Page view, you can edit the footnote text by clicking in the text.

You can restore a deleted footnote number by clicking the Note number button on the property bar.

To edit an endnote

1Find the endnote. See “To find an endnote” on page 90.

2Edit the endnote text.

3Click File ` Close.

Part Two: WordPerfect 91

If you are using Page view, you can edit the endnote text by clicking in the text.

You can restore a deleted endnote number by clicking the Note number button on the property bar.

To delete a footnote or endnote

1Select the footnote or endnote number or mark.

2Press Delete.

Formatting footnotes and endnotes

You can change the formatting of footnote and endnote text, as well as that of the reference mark that displays in

the document text.

To specify the text and numbering styles of footnotes and endnotes

1Click Insert ` Footnote/Endnote.

2Enable one of the following options:

• Footnote number

• Endnote number

3Click Options, and click Advanced.

4In the Edit numbering style area, click one of the following:

• In text — lets you specify a format for all footnote or endnote numbers that display in the document text

• In note — lets you specify a format for footnote or endnote text

5In the Styles editor dialog box, modify any attributes.

Modifying the display of footnotes and endnotes

You can change the spacing between footnotes or endnotes. You can also change the position of footnotes on a

page. For example, you can display footnotes immediately following the corresponding text on a page or at the

bottom of a page.

You can also choose to continue footnotes on the following page if there isn’t enough room on a page. In addition,

you can adjust the separator line between document text and footnotes.

To change the spacing between footnotes or endnotes

1Click Insert ` Footnote/Endnote.

2Enable one of the following options:

• Footnote number

• Endnote number

3Click Options, and click Advanced.

4Type a value in the Space between notes box.

92 Footnotes and endnotes

To change the position of footnotes on a page

1Click Insert ` Footnote/Endnote.

2Enable the Footnote number option.

3Click Options, and click Advanced.

4In the Position area, enable one of the following options:

• Place notes below text

• Place notes at bottom of page

To continue footnotes on the following page

1Click Insert ` Footnote/Endnote.

2Enable the Footnote number option.

3Click Options, and click Advanced.

4In the Continued notes area, type a value in the Amount of note to keep together box.

This value specifies the minimum distance allowed for a footnote at the bottom of a page before the note is moved

to the next page.

If you want to include a “continued...” message on the last footnote line of a page and the first footnote line of a

new page, enable the Insert (continued...) message check box.

To adjust the separator line between document text and footnotes

1Click Insert ` Footnote/Endnote.

2Enable the Footnote number option.

3Click Options, and click Separator.

4In the Add space area, type a value in the Above line box.

This value specifies the amount of white space between the separator line and the document text above it.

5Type a value in the Below line box.

This value specifies the amount of white space between the separator line and the footnote text below it.

6In the Line format area, choose one of the following positions for the line from the Line position list box:

• Left

• Center

• Right

7Choose a line length from the Length of line list box.

8Open the Line style picker, and click a line style on the line style palette.

Part Two: WordPerfect 93

Saving documents

By default, you can save documents in WordPerfect 6 and later format. This ensures cross-platform compatibility for

documents saved in WordPerfect 6.x and later, and lets you save a document in an earlier version of WordPerfect. You

can also save documents in formats other than WordPerfect, such as Microsoft Word.

You can save a single document, or you can save all documents in the current instance of WordPerfect. You can save

a document to a new location. You can also save selected text or graphics in a new WordPerfect document.

Saving without metadata

When you save a document, it may contain information that you do not want others to see — for example, the name

of your computer or a document summary. This information is known as metadata, which is data used to identify,

describe, and locate electronic resources on a network.

Metadata is used to enhance the editing, viewing, filing, and retrieving of electronic documents. It is important to

keep this information stored in the original document, but you can avoid sharing the metadata with others by saving

a version of the document without including the metadata.

Saving automatically

WordPerfect lets you create backup copies of documents. Creating backup copies helps prevent the loss of your work

if you close a document before saving it, or if a power failure occurs.

Saving to multiple formats simultaneously

WordPerfect lets you save a document to WPD, DOC, DOCX, PDF, and HTML5 at the same time.

Saving iteratively

When you save an iteration of a file, an updated version of the file is saved with a version number added to the

filename. For example, if you saved the original file as Document. WPD and then save an iteration of the file, the latest

version of the file is saved as Document 1.WPD. For each subsequent iterative save that you perform, the number

added to the filename increases by 1, for example, Document 2.WPD and Document 3.WPD. Iterative saving is useful

if you need to revert to an older version of a file, or simply to track your progress over time.

Reverting documents

You can revert a document to its last saved state.

To s a v e a d o c u m e n t

1Click File ` Save.

2Choose the drive and folder in which you want to save the file.

To save a file in a format other than WordPerfect, choose a file format from the File type list box.

3Type a name in the Filename box.

To embed the fonts in the document, enable the Embed fonts using TrueDoc® check box.

4Click Save.

94 Saving documents

If you have already saved the document, you will not be prompted to specify the drive, folder, and filename.

Embedding fonts ensures that the information for all fonts used in a document is saved with the document.

You may want to embed fonts if you are using an unusual font, or if you want to ensure that the font you are

using is displayed properly.

A filename cannot exceed 255 characters.

You can also save a document by pressing F3 or by clicking the Save button on the toolbar.

To save all documents in the current instance

•On the Workflow macros toolbar, click the Save all button.

If the Workflow macros toolbar is not displayed, click View ` Toolbars, and enable the Workflow macros check

box.

To save a document to a new location

1Click File ` Save as.

2From the Save in list box, choose the drive and folder in which you want to store the document.

3Click Save.

To save a document to multiple formats simultaneously

1Click Tools ` Macro ` Play.

2In the Play macro dialog box, choose Save to multiple formats, and click Play.

3In the Save file dialog box, type a name in the File name box.

4Click Save as.

5Enable any of the following check boxes:

• WordPerfect 6-X8 (WPD)

• MS Word 2007-2016 (DOCX)

• MS Word 97/2000/2002/2003 (DOC)

• Portable Document Format (PDF)

• HTML5 (HTML)

6Click Save.

The new files are saved to the folder containing the current document or the folder.

PDF files are output using the last PDF-publishing configuration used.

To save to DOCX, you must first manually save one file to that format by clicking File ` Save as, and choosing

MS Word 2007-2016 from the File type list box. You only have to do this once.

You can also

Save changes to a document Click File ` Save.

Rename a file Right-click the file, and click Rename. Type a new name in

the Filename box.

Part Two: WordPerfect 95

To save selected text or a graphic in a new document

1Select the text or graphic you want to save in a new document.

2Click File ` Save.

3In the Save area, enable one of the following options:

• Selected text

• Selected graphic

4Click OK.

5In the Save file dialog box, choose the drive and folder in which you want to save the file.

6Type a name in the Filename box.

7Click Save.

To save a document in compound file format

1Click File ` Save as.

2Type a name in the Filename box.

3Choose WordPerfect compound file from the File type list box.

4Click Save.

If a file is password protected, WordPerfect saves OLE object information in WordPerfect format, rather than

in compound file format. Saving files in WordPerfect format prevents others from using an OLE-enabled

application to viewing embedded objects in a password-protected file.

To save a document without metadata

1Click File ` Save without metadata.

2Choose the drive and folder in which you want to save the document.

By default, _mtd is added to the filename to identify that the file does not contain metadata.

3Enable the Keep original document open check box.

If the Keep original document open check box is not enabled, the original document closes, and the metadata-free

version remains open.

4In the Select metadata to remove area, enable any of the check boxes.

Comment information includes the comment writer’s name and initials, and the date the comment was

inserted in the document. If you want to remove both the comment text and the comment information, enable

the Content and information option. If you want to remove only the comment information, enable the

Information only option.

5Click Save.

To perform an iterative save

1Click Tools ` Macro ` Play.

2In the Play macro dialog box, choose Numbered save, and click Play.

96 Saving documents

To set timed document backups

1Click Tools ` Settings.

2Click Files.

3On the Document page, enable the Timed document backup every check box.

4Type a value in the minutes box.

To revert a document to its last saved state

•On the Workflow macros toolbar, click the Revert button.

If the Workflow macros toolbar is not displayed, click View ` Toolbars, and enable the Workflow macros check

box.

You can also

Save backup files in a specific folder In the Backup folder box, click the Browse button.

Choose the drive and folder in which you want to save

backup files.

Save a backup file each time you save a document Enable the Save original document as a backup at each

save check box.

Part Two: WordPerfect 97

Performing simplified merges

The Mail Merge Expert is designed to simplify merging addresses with letters, labels and envelopes. It guides you step-

by-step through a merge, from choosing the data source that contains the recipients‘ information (DAT file) and the

form document that has the consistent content (FRM file) to outputting the merge. You can use a variety of webmail

address books that are in the CSV format in a merge, but you must first convert them to a DAT file.

To perform a simplified merge

1Click Tools ` Mail Merge Expert.

The Mail Merge Expert opens.

2On the Data tab, enable one of the following data-source options:

• Merge data file (DAT) — lets you uses an existing data file by clicking the Browse button and selecting the DAT

file. You can also begin creating a DAT file by clicking Create. For more information on creating DAT files, see

“To create a data file for a merge” on page 15.

• Spreadsheet — lets you use a Quattro Pro (QPW) or Microsoft Excel (XSL or XSLX) spreadsheet as the data

source.

• Corel address book — lets you use a Corel address book as a data source. You can also use a gmail.com,

outlook.com, and yahoo.com webmail address book in a merge, but you must first convert it to a DAT file. For

more information, see “To convert an existing address book to a DAT file for a merge” on page 98.

3Choose an option for how blank lines are treated in the merged document when the corresponding field in the

data source is empty:

• Remove blank line

• Leave blank line

4If you only want to use certain records in the data source, click Select records, select a record to include in the

merge, and click Add. You can choose which fields to display in the Select records dialog box by clicking Display

fields, choosing the fields to display, and clicking Add.

5Click the Form tab.

6Enable one of the following form-document options:

• Current document — lets you use the current document as the form (FRM)

• Merge form file (FRM) — lets you use an existing form file by clicking the Browse button and selecting the FRM

file

You can also begin creating a FRM file by clicking Create. For more information on creating FRM files, see “To create

a form document for a merge or keyboard merge” on page 17.

7In the FRM file, position your cursor where you want to insert a field in the document, choose a field, and click

Insert.

You can insert multiple fields.

8Click the Output tab.

9Enable one of the following merge options:

• Current document — outputs the merge to the current document with a page break between records

• New document — outputs the merge to a new document with a page break between records

• New document per record — outputs the merge so that each record is a separate document. In the Format area,

choose the output file format. You can choose how the output files are named by selecting a field name from

the Data field name list box.

10 Choose a folder location for the merge output.

11 Click Merge.

To convert an existing address book to a DAT file for a merge

1Click Tools ` Macro ` Play.

2In the Play macro dialog box, select CSVtoMerge, and click Play.

3 In the Select CSV file dialog box, navigate to the folder where the CSV file is stored, and click Open.

The CSV file is converted to a DAT file.

Part Two: WordPerfect 99

Printing

In this chapter:

• “Printing documents” on page 99

• “Printing envelopes and labels” on page 100

For additional topics, please see “Printing” in the WordPerfect Help.

Printing documents

WordPerfect provides numerous options for printing documents.

To print a document

1Click File ` Print.

2On the the Main page, choose a printer from the Name box.

3In the Print range area, enable one of the following options:

• Full document — prints the entire file

• Current page — prints the page where the cursor is located

• Pages — prints the pages specified in the Pages box:

A hyphen (-) between numbers defines a range of sequential pages. For example, 1-5 prints pages 1 to 5.

A comma (,) between numbers defines a series of non-sequential pages. For example, 1, 5 prints pages 1 and 5

only.

Any combination of hyphens and commas is supported. For example, 1-3, 5, 7, 10-12 prints the following

pages: 1, 2, 3, 5, 7, 10, 11, and 12.

• Selected text — prints the selected text in the document (available only if text is selected)

• Document summary — prints only the document summary (available only if there is a document summary)

4Click Print.

To print multiple copies

1Click File ` Print.

2On the Main page, type the number of copies you want to print in the Number of copies box.

If you want the copies collated, enable the Collate option.

3Click Print.

To print sections of a document

1Click File ` Print.

2Click the Advanced tab.

3Type a number or a combination of numbers in any of the following list boxes:

• Page(s)/Label(s) — prints the specified pages

• Secondary pages — prints the specified secondary pages

100 Printing

• Chapters — prints the specified pages in the specified chapters

• Volumes — prints the specified pages in the specified volumes

4Click Print.

The Volumes setting takes precedence over all other settings, followed by chapters, secondary pages, and

page(s)/label(s).

Printing envelopes and labels

To print on different sizes of paper, you must select a page size definition so the printer can format and print a

document as you want.

WordPerfect allows you to print different sizes of envelopes.

You can select a label size. You can also print labels.

To print an envelope

1Click the page of a document that is set up as an envelope.

2Click File ` Print.

3Click the Main tab.

4Click Print.

You can also print an envelope by clicking the Print current envelope button on the property bar.

To select a label size

1Click the page where you want labels to begin.

2Click Format ` Labels.

3In the List labels for area, enable one of the following options:

• Laser printed — if you are using a laser printer

• Tractor-fed — if you are using a tractor-fed printer

• Both — if you are using a tractor-fed laser printer

4Choose a label definition from the Labels list.

5Click Select.

To print a label

1Click File ` Print.

2Click the Advanced tab.

3In the Page(s)/Label(s) list box, type the number of each label or a range of labels. For example:

• To print label 3, type 3.

• To print labels 3 and 8, type 3, 8.

• To print label 3 through the end of the document, type 3-.

4Click Print.

Part Two: WordPerfect 101

Working with PDF files

If you need to share files with others who do not have Corel WordPerfect Office installed on their computers, you can

publish the files to PDF. This file format does not require the use of a particular operating system, so after downloading

and installing Adobe Reader, any computer user can view, share, or print PDF files.

In this section, you’ll find these topics:

• “Publishing to PDF” on page 101

• “Creating PDF forms” on page 102

• “Setting passwords for PDF files” on page 108

• “Optimizing PDF files for the Web” on page 19

Publishing to PDF

When you need to share files with others, you can publish them to PDF and preserve the typography, images,

graphics, color, and formatting of the original file. In order to view the PDF file, the recipients of the file must have

Adobe Reader or Corel WordPerfect Lightning installed on their computers.

You can also add file information, such as the author name or keywords, to the PDF file.

You can verify the compliance of a PDF file by creating a log file. The log file created for a PDF file contains details

about what was done to the file to achieve compliance when the file was published. In addition, the log file lists all

limitations and warnings.

To publish to PDF

1Click File ` Publish to PDF.

2Choose the drive and folder where you want to save the file.

3Type a filename in the File name box.

4From the PDF style list box, choose one of the following options:

• Commercial printing (Largest file size) — creates a high-quality PDF to send to a printer or digital copier

• PDF/A-1b (Level B compliance) — creates a standardized PDF file that ensures the long-term archiving of the

content.

• Publishing online (Smallest file size) — creates a PDF suitable for online viewing, such as a document to be

distributed by e-mail or displayed on the Web

• Publishing online and printing — creates a PDF suitable for viewing or printing on a laser or desktop printer

5Click Save.

If you do not want the PDF file to open automatically after it is saved, disable the Open PDF after saving check

box.

If you publish to a PDF/A style, the document fonts are automatically embedded in the file. Some licensed fonts

are meant to be viewed only in the original document, however, and you are prohibited from redistributing

the font. Therefore, before publishing to the PDF/A style, you must make sure that you can redistribute the

fonts. To view the licensing information and embedding restrictions for a font, you can use a tool such as the

font properties extension tool that is available for free on the Microsoft Web site.

102 Working with PDF files

6Click File ` Publish to PDF.

7Click Settings.

The Publish to PDF settings dialog box appears.

8In the Export range area, enable one of the following options:

To add file information to a PDF file

1Click File ` Publish to PDF.

2Click Settings.

The Publish to PDF settings dialog box appears.

3Perform one or both tasks from the following table.

To change the PDF compatibility settings

1Click File ` Publish to PDF.

2Click Settings.

The Publish to PDF settings dialog box appears.

3On the General page, choose a compatibility option from the Compatibility list box:

• Acrobat 3.0 (PDF 1.2) — creates a PDF file that is compatible with Adobe Acrobat 3.0

• Acrobat 4.0 (PDF 1.3) — creates a PDF file that is compatible with Adobe Acrobat 4.0

• Acrobat 5.0 (PDF 1.4) — creates a PDF file that is compatible with Adobe Acrobat 5.0.

• PDF/A-1b — creates a standardized PDF file that ensures the long-term archiving of the content.

PDFs that have been saved with Acrobat 5.0 can be opened in later versions of Adobe Acrobat.

To generate a log file

1Click File ` Publish to PDF.

2Click Settings.

The Publish to PDF settings dialog box appears.

3Click the Advanced tab.

4Enable the Generated log file check box.

If you want to change the location where the log file is stored, click Browse.

Creating PDF forms

You can create fillable PDF forms, which you can distribute to gather specific information from users. You can add

form controls to a PDF form, such as text fields, check boxes, drop-down lists, list boxes, and radio buttons. The type

of information that you’re seeking dictates which form controls to use.

To Do the following

Add author informationType a name in the Author box.

Add keywords Type keywords in the Keywords box.

Part Two: WordPerfect 103

You can also add buttons that allow users to navigate, reset, and submit the form. You can also insert a customizable

button. To help users enter the information you’re seeking, you can add a tooltip description that appears when the

cursor is positioned over the form control.

You can define how data, especially numeric data, in a text field displays by using format masks. WordPerfect has a

variety of pre-defined format masks for dates, times, percentages, and numbers. When you’re compiling the

information that you’ve gathered from PDF forms, using format masks ensures that all the data from a specific text

field adheres to a format that you’ve chosen. For example, users could type a date in the PDF form in several ways

— using only numbers or a mixture of numbers and characters — and the format mask automatically converts the

data they’ve typed to the format you specified.

When you insert a form control in a document, it’s attached to a location on a page by default. As you add or delete

text before the form control, it remains in the same position on that page and moves with that page. However, you

can change the position of a form control on a page.

You can attach a form control to a character in a line so that the form control moves just like any other character in

the document. You can also attach a form control to a paragraph so it moves with the paragraph. As you add or

delete text before the form control, it moves automatically with the character or paragraph. You can also specify an

exact position for a form control within columns

You can use specific measurements to resize a form control. You can apply formatting to form-control text to change

the font and its attributes, such as size, color, and alignment. You can also edit the border style and fill for a form

control.

In addition, you can choose how the document text wraps around a form control. For example, you can wrap text

around one or both sides of a form control.

To add text fields

1Position the cursor where you want to insert the text field.

2Click Insert ` PDF form control, and click one of the following:

• Text field — inserts a single-line text field

• Multiline text field — inserts a multiline text field

By default, multiline text fields can only accept 150 characters in WordPerfect. However, after the document

is published to PDF and opened in a PDF viewer, multiline text fields can accept more than 150 characters.

You can also

Allow spell checking for user text Right-click the text field, click Properties, and enable the

Enable spell checking check box.

Restrict text entry to the width of the field Right-click the text field, click Properties, and enable the

Limit text entry to width of field check box.

Allow formatting of user text Right-click the text field, click Properties, and enable the

Allow rich text formatting check box.

Set the comb length of a single-line text field Right-click the text field, click Properties, and enable the

Comb length check box, and type a value in the characters

box.

104 Working with PDF files

You can also insert a text field by clicking the Insert text field or Insert multiline text field button on the

Form controls toolbar. If the Form controls toolbar is not displayed, click View ` Toolbars, and enable the Form

controls check box.

To format a text field

1Right-click a text field, click Properties.

You can only format a single-line text field.

2In the list of categories, click Format.

3Choose a format from the Format list.

4Click OK.

To create a custom format

1Right-click a text field, click Properties.

You can only create a custom format for single-line text fields.

2In the list of categories, click Format.

3In the Add format area, type a name for the format in the Name box.

4Choose the type of format you want to create from the Format type list box.

5Type an example of the syntax you want the data to adhere to in the Format mask box.

If the format that you are creating is a number or percent format type, choose an option from the Negative

number format list box.

For information about using format mask codes, see “Reference: Format mask codes in PDF forms” in the

WordPerfect Help.

To add a check box

1Position the cursor where you want to insert the check box.

2Click Insert ` PDF form control ` Check box.

You can also insert a check box by clicking the Insert check box button on the Form controls toolbar. If the

Form controls toolbar is not displayed, click View ` Toolbars, and enable the Form controls check box.

To add drop-down lists

1Position the cursor where you want to insert the drop-down list.

2Click Insert ` PDF form control ` Drop-down list.

3Right-click the drop-down list, and click Properties.

The Properties dialog box appears.

4Type the name of a list item in the Item box.

If you want to assign an export value to the drop-down list, type the value in the Export value box.

5Click Add.

Part Two: WordPerfect 105

You can also insert a drop-down list by clicking the Insert drop-down list button on the Form controls

toolbar. If the Form controls toolbar is not displayed, click View ` Toolbars, and enable the Form controls check

box.

To add list boxes

1Position the cursor where you want to insert the list box.

2Click Insert ` PDF form control ` List box.

3Right-click the list box, and click Properties.

The Properties dialog box appears.

4Type the name of a list item in the Item box.

If you want to assign an export value to the item, type the value in the Export value box.

5Click Add.

You can also insert a radio button by clicking the Insert list box button on the Form controls toolbar. If the

Form controls toolbar is not displayed, click View ` Toolbars, and enable the Form controls check box.

To add radio buttons

• Click Insert ` PDF form control ` Radio button.

You can also insert a radio button by clicking the Insert radio button or Insert a radio button group

button on the Form controls toolbar. If the Form controls toolbar is not displayed, click View ` Toolbars, and

enable the Form controls check box.

To add command buttons

1Click Insert ` PDF form control ` Button, and click one of the following:

• Custom button — inserts a customizable button

• Reset button — inserts a button that clears all user-entered information

• Submit button — inserts a button that sends completed form to an email address

• Next page button — inserts a button that moves to the next page

• Previous page button — inserts a button that moves to the previous page

To add a tooltip to a form control

1Right-click a form control, and click Properties.

2Type the tooltip text in the Tooltip box.

To change the border of a form control

1Right-click a form control, and click Properties.

2In the list of categories, click Appearance.

106 Working with PDF files

3In the Border/Fill area, do any of the following:

• Choose a line thickness from the Line thickness list box.

• Choose a line style from the Line style list box.

• Open the Border color picker, and choose a color.

To change the fill of a form control

1Right-click a form control, and click Properties.

2In the list of categories, click Appearance.

3Open the Fill color picker, and choose a color.

To set form control text properties

1Right-click a form control, and click Properties.

2In the list of categories, click Appearance.

3In the Text area, do any of the following:

• Choose a font from the Font face list box.

• Choose a font size from the Font size list box.

• Open the Text color picker, amd choose a color.

• Choose an alignment option from the Align contents list box.

To change the position of a form control on a page

1Right-click a box, click Properties.

2In the list of categories, click Position.

3Choose Page from the Attach form control to list box.

4From the From list box in the Horizontal area, choose an element from which to set the horizontal position of the

form control.

5From the From list box in the Vertical area, choose an element from which to set the vertical position the form

control.

6Type values in the following boxes:

• Horizontal — lets you specify the horizontal position of the form control

• Vertical — lets you specify the vertical position of the form control

If you want to anchor the form control to a specific page, enable the Form control stays on page check box. The

form control remains on the current page even if you add or remove information before the form control.

To attach a form control to a character

1Right-click a form control, and click Properties.

2In the list of categories, click Position.

3Choose Character from the Attach form control to list box.

4Enable a line position option.

Part Two: WordPerfect 107

If you want to prevent text on other lines from printing over the form control, enable the Form control changes

text line height check box.

To attach a form control to a paragraph

1Right-click a form control, and click Properties.

2In the list of categories, click Position.

3Choose Paragraph from the Attach form control to list box.

4From the From list box in the Horizontal area, choose an element from which to set the horizontal position of the

form control.

5Type values in the following boxes:

• Horizontal — lets you specify the horizontal position of the form control

• Vertical — lets you specify the vertical position of the form control relative to the top of the paragraph

If you want the form control to extend beyond table cell boundaries, enable the Form control not limited by table

cell check box.

To resize a form control to specific measurements

1Right-click a form control, and click Properties.

2In the list of categories, click Size.

3In the Width area, enable the Set option, and type a value in the box.

4In the Height area, enable the Set option, and type a value in the box.

You can set the height of a form control to the line height of text in the form by clicking Match line height.

You can resize a form control to fill the width or height of a page column (from left to right margin) by

enabling the Full option in the Width or Height area. A form control with Full as its height is automatically

attached to the page.

To prevent form control from becoming distorted, enable the Maintain proportions option in the Width or

Height area.

To wrap text around a form control

1Right-click a form control, and click Properties.

2In the list of categories, click Wrap text.

3In the Wrapping type area, enable one of the following options:

• Square — wraps the text around the edges of the form control

• Contour — wraps the text around the outline of the form control

• Neither side — wraps the text above and below the form control

• Behind text — places the form control behind the text

• In front of text — places the form control on top of the text

4In the Wrap text around area, enable one of the following options:

• Largest side — wraps the text along the side of the form control with the longest dimension

• Left side — wraps the text along the left side of the form control

108 Working with PDF files

• Right side — wraps the text along the right side of the form control

• Both sides — wraps the text along both sides of the form control

Setting passwords for PDF files

You can apply a password to a PDF file to control access to the file. You can add different types of passwords to a file.

You can add an open password to secure a file and prevent someone from opening it. You can also add a permission

password if you want to allow the file to be opened but you want to restrict access to other tasks, such as printing

or editing. If you apply only an open password, recipients of the PDF file can both open and edit the file content. If

you apply a permission password, you have more control over which actions are permitted.

To maximize the security of the PDF file, you can apply both types of passwords to a PDF file concurrently. If both

passwords are applied, the recipient of the file can use either password to open the file for viewing in Adobe Acrobat

or Adobe Reader. For example, if you want to allow someone to edit the file in Adobe Acrobat or print the document

in Adobe Acrobat or Adobe Reader, recipients must use the permission password.

To add an open password to a PDF file

1Click File ` Publish to PDF.

2Click Settings.

The Publish to PDF settings dialog box appears.

3Click the Security tab.

4Enable the Open password check box.

5Type a password in Open password text box.

Passwords are not allowed in PDF files that are intended for archiving and saved with the PDF/A option.

To add a permission password to a PDF file

1Click File ` Publish to PDF.

2Click Settings.

The Publish to PDF settings dialog box appears.

3Click the Security tab.

4Enable the Permission password check box.

5Type a password in the Permission password text box.

6Perform one or more tasks from the following table.

To Do the following

Add a printing permission Choose an option from the Printing permissions list box.

Add an editing permission Choose an option from the Editing permissions list box.

Allow the copying of content Enable the Enable the copying of text, images, and other

contents check box.

Part Two: WordPerfect 109

Publishing eBooks

You can publish WordPerfect documents to MOBI and EPUB, two of the most popular eBook formats.

In this section, you’ll find this topic:

•“Creating eBooks” on page 109

Creating eBooks

You can create an eBook by opening the WordPerfect eBook Publisher template and writing and formatting the

eBook directly in the template. You can also base an eBook on an existing document by copying and pasting its

content into the template.

Your eBook must have at least one chapter. Each chapter has two components: heading and content, which can be

text or images. Adding a chapter forces a page break.

You can add front matter, such as a title page, copyright, or dedication. Front matter appears before the chapters in

your eBook. You can also proofread your work in the eBook Publisher template.

You can add metadata to your eBook. Metadata — or publishing information — in eBooks is the same as bibliographic

data in traditional books. Metadata can help eBook retailers and librarians better catalog your eBook and make your

eBook more discoverable in online searches. Most metadata fields are optional, but you must give your eBook a title.

You can also add a cover to your eBook.

To create an eBook

1Click File ` New from project.

2Click the Create new tab.

3Choose [WordPerfect] from the list box.

If [WordPerfect] is not displayed in the list box, click Options, and click Refresh projects.

4Choose eBook Publisher from the list.

5Click Create.

6Click Enable macros.

If you do not want to show this warning again, enable the Do not show this message again check box

7Click Start.

If you do not want to show the WordPerfect eBook Publisher dialog box, enable the Do not show wizard when

creating a new eBook check box.

8In the New chapter dialog box, type a chapter heading.

You can now start writing the eBook. You can also copy text from an existing file. For more information, see “To

add text from another file” on page 110.

You can start a new eBook in the eBook Publisher template by clicking the New eBook button on the

template toolbar.

110 Publishing eBooks

To add text from another file

1Click the Open button on the template toolbar.

2Choose the drive and folder where the file containing the text you want to copy is stored, choose the file, and click

Open.

3Select the text, and click Edit ` Copy.

4In the eBook Publisher template, position the cursor where you want to insert the text.

5Click the Paste button on the template toolbar.

The default font in the eBook Publisher template is Georgia.

Footnotes that you copy into the eBook Publisher template appear as endnotes in the eBook. The endnote

reference number and the corresponding information in the endnote are linked to one another. You can also

add endnotes to your eBook. For more information, see “To insert an endnote” on page 89.

To insert an image in an eBook

1Click the Insert image button on the template toolbar.

2Choose the drive and folder where the image is stored, choose the file, and click Open.

You can use JPG, BMP, GIF, PNG, or TIFF files.

For more information about using images in WordPerfect, see “Working with graphics” on page 237.

To add a chapter

1Position the cursor where you want to insert the chapter.

2Click the New chapter button on the template toolbar.

3In the New chapter dialog box, type a chapter heading.

Chapter headings are used to build the table of contents for your eBook.

A placeholder for each chapter heading appears at the beginning of the document until you publish to an

eBook format.

You can also use chapters for book components that appear before or after the main content, such as a

prologue, preface, foreword, epilogue, or afterword.

To add front matter

1Click the Add front matter button on the eBook template toolbar.

2Enable any of the following check boxes for the components you want to add:

•Title page — the first page after the cover

•Copyright — details on content copyright or other legal matters

•Dedication — warm words for your sources of inspiration

3Click OK, and then click within any inserted component to proceed with its content.

You cannot use the Front matter dialog box to remove front matter. You must delete the content itself from

your document.

Part Two: WordPerfect 111

To proofread an eBook

• On the template toolbar, click one of the following buttons:

• Spell checker button — checks and corrects spelling

• Grammatik button — checks and corrects grammar and spelling

You can also use the thesaurus to refine your writing style by clicking the Thesaurus button on the template

toolbar. The thesaurus lets you look up options such as synonyms, antonyms, and related words.

For more information about using Grammatik, Spell checker, or Thesaurus, see “Using the writing tools” on

page 151.

For tips on proofreading your writing, see “Proofreading documents.”

To publish to an eBook format

1Click the Publish to eBook button on the eBook template toolbar.

If you haven’t saved the document that you are publishing to an eBook format, you must save it now.

2In the eBook formats dialog box, enable any of the following check boxes:

• MOBI

• EPUB

3Click Next.

4In the Publishing information dialog box, type the eBook title in the Title box.

For best results, capitalize every word in the title and subtitle except articles, conjunctions, or prepositions unless

they are the first or last word in the title.

5If you want to add non-mandatory metadata, type in the following boxes:

• Author

• Publisher

• Subject

• Unique ID — If you want to sell your eBook through an online vendor, it must have a unique identifier. Although

there are several common identifiers for eBooks you could use, International Standard Book Number (ISBN) is

recommended. For more information about obtaining an ISBN for your eBook, see www.isbn-international.org.

If you don’t choose a unique identifier, WordPerfect automatically assigns one based on the date and time of

publishing.

• Publish date

• Description

6Choose a language code that from the Language list box.

The language code embedded in your eBook helps optimize reading devices for the eBook language.

7To add a cover, click the plus sign (+) next to the Cover image box, choose the drive and folder where the image

is stored, choose the file, and click Open.

You can use JPG, BMP, GIF, PNG, or TIFF files. The cover image will appear as the first page in your eBook. For best

results, choose an image 600 pixels wide by 800 pixels high.

8Choose the point in your eBook that displays on opening from the Book starts at list box:

• First chapter

112 Publishing eBooks

• Tables of contents

• Title page

9Click Publish.

When you first publish to MOBI, or when you click the Publisher settings button on the eBook publisher

toolbar, the Publisher settings dialog box prompts you to specify the installed location of two supporting files,

kindlegen.exe and KindlePreviewer.exe. These files are required to publish your document to the MOBI file

format. You can download the files by clicking Auto download or Go to download site.

For information about optimizing ebook metadata, see the WordPerfect Quick Reference Card "Adding

metadata to your ebooks" in the Reference Center.

Part Three: Quattro Pro 113

Part Three: Quattro Pro

Quattro Pro lets you create professional spreadsheet-based documents to help you manage data. With Quattro Pro,

you can create a notebook that contains a single spreadsheet or an entire project. Quattro Pro provides all the tools

you need to produce tables, financial forms, lists, databases, charts, reports, or any other type of data-oriented

document.

About Quattro Pro

See the following chapters:

• “Quattro Pro basics” on page 115

• “Navigation and display” on page 119

• “Microsoft Excel compatibility” on page 123

Setting up Quattro Pro projects

See the following chapters:

• “Notebook basics” on page 125

• “Spreadsheet basics” on page 128

• “Data entry” on page 131

• “Calculations” on page 134

Editing and formatting spreadsheets

See the following chapters:

• “Editing spreadsheets” on page 137

• “Formatting text” on page 141

• “Formatting data” on page 143

• “Formatting cells” on page 145

Formulas and functions

See the following chapters:

• “Formulas” on page 149

• “Functions” on page 146

Charts

See the following chapter:

• “Charts” on page 153

Sharing Quattro Pro projects

See the following chapter:

• “Sharing Quattro Pro projects” on page 157

114 Part Three: Quattro Pro

The Quattro Pro page of the Reference Center offers extensive program help: reference topics, tutorials, tips,

insights, and more. See “To access the Reference Center” on page 9.

Part Three: Quattro Pro 115

Quattro Pro basics

In this chapter:

• “Starting Quattro Pro”

• “Understanding the components of a notebook” on page 115

• “Working with toolbars” on page 116

• “Working with the application bar” on page 117

• “Working with Quattro Pro Experts” on page 117

• “Quitting Quattro Pro” on page 118

For additional topics, please see “Quattro Pro basics” in the Quattro Pro Help.

Starting Quattro Pro

Let’s begin by starting Quattro Pro.

To start Quattro Pro

• On the Windows taskbar, click Start ` All Programs ` WordPerfect Office ` Quattro Pro.

Understanding the components of a notebook

Notebooks, spreadsheets, and their associated elements are the core of the Quattro Pro application. Notebooks

provide a way to organize many spreadsheets within the same file. There are 18,000 spreadsheets in a notebook.

Each spreadsheet consists of approximately 1,000,000 rows and 18,000 columns.

Spreadsheets

A spreadsheet is an electronic ledger. It contains columns and rows in which you enter, arrange, calculate, and analyze

data. In a spreadsheet, you can arrange and categorize data, perform simple math operations, and apply complex

formulas. Once you enter your data in a spreadsheet, you can create a chart, add maps and graphics, or produce a

report. The spreadsheet you see when Quattro Pro opens is one of thousands available in each notebook.

Objects sheet

The last sheet of every notebook is the Objects sheet. The Objects sheet displays an icon for every chart in the

116 Quattro Pro basics

notebook. This sheet also displays icons for custom dialog boxes you build. You can copy, rename, and print items in

the Objects sheet. The Objects sheet property bar has buttons for creating, editing, and displaying charts and for

building custom dialog boxes.

Project templates

Project templates let you create a new notebook based on a pre-designed project. Many of the Quattro Pro project

templates provide a basic format and structure for common spreadsheets and data entry forms. You can also create

your own project templates.

Values

A value is a number, date, formula, or the result of a formula. Quattro Pro automatically determines whether data is

a value or a label. As you type your data in a cell, the READY indicator on the application bar changes to LABEL or

VALUE, depending on the type of data you enter.

Labels

Labels contain alphanumeric data, such as titles, phone numbers, or addresses. Quattro Pro interprets and formats

labels differently than it does values. Values are calculable; labels are not.

Formulas

Formulas are mathematical equations. Formulas usually refer to numbers in other cells in order to calculate a value,

such as the difference between the values in two cells or the total of values in a column. You can use mathematical

functions and numbers in formulas.

Functions

Spreadsheet functions are built-in formulas that automate many of the calculations you perform in a spreadsheet. For

example, @AMAINT is a spreadsheet function that calculates the accumulated interest paid on a loan after a specified

number of payments. All spreadsheet functions are preceded by an @ sign.

Macros

Macros are computer scripts that automate complex or repetitive command sequences. A macro is a sequence of

commands that Quattro Pro runs automatically. Macros can perform keystrokes, mouse actions, and menu

commands. You can use macros to automate tasks (such as printing a standard report), enter frequently used labels

with a keystroke, or build complete applications to simplify Quattro Pro tasks for other users.

Working with toolbars

Toolbars give you quick access to the features you frequently use.

The following standard toolbars come with Quattro Pro:

•Notebook — provides tools for entering and editing data

•Selection formatting — provides tools for manipulating the current selection

•Data manipulation — provides tools for working with notebook cells and selections

•Drawing tools — provides tools for drawing or inserting objects in a graphics window, and for arranging objects

on a layer on top of the notebook

Part Three: Quattro Pro 117

•Outlining tools — provides tools for grouping data in collapsible and expandable sets of information

•Auditing tools — provides tools for tracing dependent cells, precedents, and even errors in large, complex

notebooks

•Review — provides tools for reviewing shared notebooks

•Experts and numeric tools — provides tools for quickly creating maps, charts, and budgets, and for performing

computations

•CrossTab report — provides tools for manipulating cross-tab reports

•Visual Basic® — launches the Visual Basic Editor and Visual Basic Design Mode

To display a toolbar

1Right-click any toolbar.

2Click the toolbar you want to display.

To move a toolbar

1Point to the two vertical gray lines at the left of a toolbar.

2Drag the toolbar to a new position.

Working with the application bar

The application bar displays mode and status indicators. For example, if you press Caps lock, the application bar

display shows that Caps lock is on.

The QuickCell™ feature is also displayed on the application bar. With QuickCell, you can view a selected cell on the

application bar to see its updated value as you change other cells elsewhere in the spreadsheet.

To use the QuickCell feature

1Click a cell on the spreadsheet.

2On the application bar, click QuickCell.

Working with Quattro Pro Experts

Quattro Pro Experts guide you step by step through many spreadsheet tasks. You can access Quattro Pro Experts from

a toolbar or from a menu. The following Experts are available:

•PerfectExpert — helps you quickly perform many common Quattro Pro tasks

You can also

Clear the QuickCell value Click a blank cell on the spreadsheet, and click QuickCell.

Disable QuickCell Right-click the application bar, click Customize `

Application bar ` Add new command, and drag the

QuickCell button from the application bar to the

spreadsheet window.

118 Quattro Pro basics

•Analysis Expert — helps you make many analysis calculations, such as advanced regression, correlation, covariance,

exponential smoothing, F-test, moving average, sampling, T-test, and Z-test

•Budget Expert — guides you in creating five different budget templates for both home and business use

•Consolidate Expert — lets you combine cells using statistical operators (SUM, AVG, COUNT, MIN, MAX, STD, STDS,

VAR, VARS), after which you can sort the combined data

•External Data Expert — lets you easily import data from a database, such as a Paradox® or dBASE database. It also

supports Query By Example (QBE) and Open Database Connectivity (ODBC).

•Map Expert — builds a map from selected cells of data

•Scenario Expert — lets you create and display groups of scenarios (data conditions and results) based on models

in your notebook

•What-If Expert — lets you create tables that show the effect of changing one or two variable cells referenced in a

formula

To access a Quattro Pro Expert from a toolbar

1Right-click a toolbar, and click Experts and numeric tools.

2From the Experts and numeric tools toolbar, click the Expert you wish to use.

You can point to a toolbar button to see a description of a particular Expert.

Quitting Quattro Pro

You can quit Quattro Pro.

To quit Quattro Pro

• Click File ` Exit.

If you have changed any files, you are prompted to save your work.

Part Three: Quattro Pro 119

Navigation and display

In this chapter:

• “Navigating notebooks and spreadsheets”

• “Working with windows and views” on page 120

• “Zooming data and viewing screen components” on page 121

• “Hiding and revealing rows and columns” on page 122

For additional topics, please see “Viewing and navigating notebooks and spreadsheets” in the Quattro Pro

Help.

Navigating notebooks and spreadsheets

You can cycle through open notebooks. You can navigate columns and rows on a spreadsheet. You can also

automatically scroll through a spreadsheet.

In addition, you can quickly navigate to the Objects sheet.

To cycle through open notebooks

•On the application bar, click the button that displays the notebook's name.

You can also move through open notebooks by pressing Shift + F6 to cycle forward or Ctrl + F6 to cycle

backwards.

To navigate a spreadsheet

• Press the relevant key, as outlined in the table below.

You can also move across rows by pressing Tab.

To automatically scroll through a spreadsheet

1On the notebook toolbar, click AutoScroll .

The cursor changes to the AutoScroll arrow.

2Move the AutoScroll arrow in the direction you want to scroll.

The scrolling speed increases as you move the arrow farther away from the AutoScroll tool.

You can disable AutoScroll by clicking anywhere on the spreadsheet.

To Do the following

Move down columns after entering data Press Enter or the Down arrow.

Move up columns after entering data Press the Up arrow.

Move across rows after entering data Press the Left arrow or Right arrow.

120 Navigation and display

To go to the Objects sheet

• Click the Quick tab button at the bottom left of the notebook window.

To return to the original spreadsheet, click the Quick tab button again.

Working with windows and views

A Quattro Pro window displays a Quattro Pro file, or a file imported into Quattro Pro. While working in Quattro Pro,

you can have several windows open. For example, suppose you are working with four different notebooks, each

dealing with a quarterly report; you can display all four at once.

You can select which windows you want open, and how you want to view the data in those windows. In addition,

there are several methods of rearranging windows on your desktop. You can also hide windows.

You can change how you view your notebook without changing the notebook itself. For example, you can use Draft

view when quickly entering data, or you can use Page view when you want to change margins and see how

information will fit on a printed page. You can also use Zoom to make the notebook display larger or smaller.

To select a notebook window

•On the application bar, click the button that displays the window's name.

The window with the highlighted title bar is active.

You can toggle back and forth between Quattro Pro and a non-spreadsheet window, such as the spelling

checker, by pressing Alt + F6.

To arrange notebook windows

When possible, tiled windows are given equal room on the screen.

To hide a notebook window

1Click the window.

2Click Window ` Hide.

To show a hidden notebook window, click Window ` Show.

To select a notebook view

1Click View.

2Click one of the following views:

To Do the following

Tile windows vertically Click Window ` Tile top to bottom.

Tile windows horizontally Click Window ` Tile side by side.

Have windows overlap Click Window ` Cascade.

Part Three: Quattro Pro 121

• Draft — does not display some document elements such as footers, page breaks, and margins, although they

may exist in the notebook

• Page — displays your notebook pages the way they will look when printed

• Page breaks — displays soft and hard page breaks

• Objects — displays the Objects sheet, the last sheet in the notebook

The view that is currently selected when you exit Quattro Pro is the view that will appear when you open

Quattro Pro again.

You can drag graphics or charts while in Draft view or Page view.

To see multiple pages while in Page view, click View ` Zoom, and choose 50 percent (%) or less. To change

margins while in Page view, drag a blue margin line to set the current margin for a column or row of pages.

Zooming data and viewing screen components

Zoom lets you see an entire printed page or focus in on the detail of a few cells. You can set zoom for an entire

notebook or for individual sheets. The default setting is 100%. Percentages less than 100% show more columns and

rows; percentages greater than 100% show fewer. You can also use the Zoom to fit option to automatically fill the

screen with the current selection.

To zoom in and out of a notebook

1Click View ` Zoom.

2Select a zoom level.

3Enable the Notebook option.

The zoom level does not affect printed output.

To restore the screen to its normal display, choose 100%.

If you select one cell and choose Selection, Quattro Pro finds the boundaries of the data, then zooms only that

cell.

To fit data on the screen by zooming

1Select the cell or cells to zoom.

2Right-click a toolbar, and click Data manipulation.

3Click Zoom to fit .

122 Navigation and display

Hiding and revealing rows and columns

Quattro Pro lets you hide rows or columns from view on the screen. Hidden rows and columns do not print. Although

they are hidden from view, they are still used in calculations. Columns move left to fill in the space left by the hidden

column, and rows move up; however, row numbers and column letters do not change. For example, if you hide

column B, the columns on the screen are labeled A, C, D, and so on.

You can reveal rows and columns that are hidden.

To hide rows or columns

1Select the rows or columns to hide.

2Right-click the rows or columns, and click Hide.

To reveal hidden columns

1Click Edit ` Select all.

2Click Format ` Selection properties.

3Click the Row/column tab.

4Enable the Reveal option in the Column options area.

You can also reveal a hidden column by placing the pointer slightly to the right of where the hidden column

should be and dragging.

You can reveal hidden rows by enabling the Reveal option in the Row options area.

Part Three: Quattro Pro 123

Microsoft Excel compatibility

In this chapter:

• “Simulating the Microsoft Excel workspace”

• “Sharing spreadsheets with Microsoft Excel users” on page 123

For additional topics, please see “Compatibility with Microsoft Excel” in the Quattro Pro Help.

Simulating the Microsoft Excel workspace

If you recently switched from Microsoft® Excel® to Quattro Pro, you may not be familiar with the Quattro Pro

workspace. While there are many similarities between the two applications, you may find it easier to simulate the

Microsoft Excel workspace.

In addition, you can display the Compatibility toolbar, which gives you immediate access to tools such as saving

documents to Microsoft Excel and publishing to HTML.

To work in the Microsoft Excel workspace

1Click Tools ` Settings.

2Click Workspace.

3Enable the check box beside the Microsoft Excel workspace in the available workspaces list.

Quattro Pro features, including toolbars and menus items, are rearranged to simulate where you would find their

equivalents in Microsoft Excel.

To display the Compatibility toolbar

1Click View ` Toolbars.

2Enable the Compatibility toolbar check box in the Toolbar list.

Sharing spreadsheets with Microsoft Excel users

Quattro Pro makes it possible for you to share your Quattro Pro spreadsheets with Microsoft Excel users and for them

to share their workbooks with you.

To save a Quattro Pro notebook as a Microsoft Excel file

1Click File ` Save as.

2Choose the drive and folder where you want to save the file.

3Type a filename in the Filename box.

4Choose a Microsoft Excel file type from the File type list box.

To open a Microsoft Excel workbook in Quattro Pro

1Click File ` Open.

124 Microsoft Excel compatibility

2Choose the drive and folder where the workbook is stored.

If you can’t see the file, choose All files from the File type box.

3Double-click the workbook's filename.

You can open Microsoft Excel version 3, 5, 7, 97, 2000, 2002 (XP), 2003, 2007, 2010, 2013, and 2016

workbooks in Quattro Pro. You can also open Microsoft Excel Open XML workbooks (.xlsx) and Microsoft Excel

Open XML Macro-enabled workbooks (.xlsm).

When opening Microsoft workbooks in Quattro Pro, some information may not display as it did in Microsoft

Excel.

To automatically save to the Microsoft Excel format

1Click Tools ` Settings.

2In the list of categories, double-click Compatibility.

3Choose XLS from the Default file type list box.

Part Three: Quattro Pro 125

Notebook basics

In this chapter:

• “Creating and opening notebooks”

• “Adding and deleting spreadsheets” on page 126

• “Moving and copying spreadsheets” on page 127

• “Renaming spreadsheets” on page 127

Creating and opening notebooks

When you start a new spreadsheet in Quattro Pro, you must first create a notebook. You can create a notebook from

the default template or from a list of project templates:

• When you create a notebook from the default template, you must format the data yourself and perform your

own calculations.

• Project templates prompt you for data and then format and calculate it automatically.

You can also open a notebook.

To create a notebook from the default template

• Click File ` New.

To create a notebook from a project template

1Click File ` New from project.

2Click the Create new tab.

3Select Quattro Pro from the Categories list box.

4Choose a project from the Projects list.

5Click Create.

6Use the PerfectExpert panel to modify the project.

To open a notebook

1Click File ` Open.

2Choose the drive and folder where the notebook is stored.

3Click a filename

4Click Open.

126 Notebook basics

Adding and deleting spreadsheets

You can add or delete single or multiple spreadsheets to or from your notebook.

To insert a spreadsheet

1Click the tab of the spreadsheet you want to follow the new spreadsheet.

2Click Insert ` Insert sheet.

To insert multiple spreadsheets

1Click Insert ` Insert cells.

2Enable the Sheets option in the Dimension area.

3Enable the Entire option in the Span area.

4Type a 3D selection in the Cells field.

For example, to insert three sheets before spreadsheet B, enter B:A3..D:A3 (it does not matter which cell you

reference).

To delete a spreadsheet

1Click a spreadsheet tab.

2Click Edit ` Delete cells.

3Enable the Sheets option.

4Enable the Entire option.

You can also delete a spreadsheet by right-clicking a spreadsheet tab, and clicking Delete sheet.

To delete multiple spreadsheets

1Click the first spreadsheet tab.

2Hold down Shift while you click the last spreadsheet tab to delete.

A black line appears under the tabs.

3Click Edit ` Delete cells.

4Enable the Sheets option.

5Enable the Entire option.

Part Three: Quattro Pro 127

Moving and copying spreadsheets

You can move sheets within a notebook or between notebooks to reorder them by using the mouse to drag the

spreadsheet tab to another location. In the same way, you can also copy spreadsheets within a notebook.

To move a spreadsheet

1Click the tab of the spreadsheet you want to move.

2Drag the spreadsheet tab in any direction until a sheet icon appears.

3Move the sheet icon by dragging right or left along the row of tabs.

4Release the mouse button when the sheet icon is where you want to place the spreadsheet.

You can also move a spreadsheet by clicking Edit ` Move Sheets, and specifying the sheets to move.

To copy a spreadsheet

1Hold down Ctrl and click the tab of the spreadsheet you want to copy.

2Drag the spreadsheet tab in any direction until a sheet icon appears.

3Move the sheet icon by dragging right or left along the row of tabs.

4Release the mouse button when the sheet icon is where you want to place the spreadsheet.

You can also copy a spreadsheet by clicking Edit ` Select all, and then clicking Edit ` Copy.

Renaming spreadsheets

Each spreadsheet in a notebook has a tab at the bottom. This tab displays the name of the spreadsheet. Spreadsheets

are initially named with letters of the alphabet in sequence, from A to Z, continuing from AA to AZ, up to ZZZ. You

can assign a descriptive name to a spreadsheet using up to 64 characters (letters and numbers).

To rename a spreadsheet

1Click Format ` Sheet properties.

2Click the Name tab.

3Type a descriptive name.

The Objects sheet (the last sheet in the notebook) cannot be renamed.

When you rename a spreadsheet, formulas that refer to the renamed spreadsheet adjust to use the new name.

To reassign the original name to a spreadsheet, click Reset.

You can also name a spreadsheet by double-clicking its tab.

128 Spreadsheet basics

Spreadsheet basics

In this chapter:

• “Selecting cells, rows, and columns”

• “Inserting and deleting cells, rows, and columns” on page 129

Selecting cells, rows, and columns

You can select cells individually or in rows, columns, blocks, or 3D blocks. When you select a cell, a black-bordered

rectangle displays to indicate the active cell. This rectangle is called the selector.

When you need to enter cell references in dialog boxes, it is usually easier to select the cells rather than type the entire

cell address. Quattro Pro lets you use the Range picker to easily select cells.

You can lock specific rows and columns of a spreadsheet so that their titles remain on the screen as you scroll. A blue

line divides the locked area and the notebook data. Locked titles do not affect printing.

Finally, you can repeat titles on each spreadsheet of a printed notebook.

To select nonadjacent cells

1Select the first group of cells.

2Hold down Ctrl, and select additional cells.

To select a 3D block of cells

1Select the cells on the first spreadsheet.

2Hold down Shift, and click the tab for the last spreadsheet in the series.

A black line appears under the tabs; the same cells are now selected on all the sheets where the black line

appears.

The cells remain selected only until you click elsewhere in the notebook.

To select cells from a dialog box

1Click the Range picker .

2Select the cells you want to appear in the edit field of the dialog box.

3Maximize the dialog box.

You can also select cells by double-clicking the contents of the edit field.

To select a row or column

• Click the row or column heading.

To select multiple spreadsheets

1Click the tab of the first spreadsheet to select.

Part Three: Quattro Pro 129

2Hold down Shift while you click the last spreadsheet tab you want to include in the selection.

A black line appears under the tabs.

To lock titles on a spreadsheet

1Select the top-left cell of the spreadsheet area you want to remain scrollable.

2Click View ` Locked titles.

A blue line divides the locked area and the notebook data.

The Locked titles option is only available in Draft view.

To unlock titles, click View ` Locked titles again.

To repeat column titles on a printed notebook

1Click File ` Page setup.

2Click the Options tab.

3Type the location of the column title in the Top heading box.

You can also repeat row titles by typing the location of the row title in the Left heading box.

Inserting and deleting cells, rows, and columns

You can insert cells, rows, or columns anywhere in a spreadsheet. When you insert an item, existing data is pushed

down, to the right, or to the back of the notebook to make room for the new item.

When data is no longer useful, you can easily delete cells, rows, columns, or multiple rows and columns.

To i n s e r t a c e l l

1Select a cell in the location where you want to insert a new cell.

2Click Insert ` Insert cells.

3Enable the Partial option in the Span area.

4Enable one of the following options in the Dimension area:

• Rows — The selected cell will shift down and out of the way.

• Columns — The selected cell will shift to the right.

• Sheets — The selected cell will shift to the next spreadsheet.

You can also insert multiple cells. Make sure the upper-left corner of the cells you select contains the first cell

entry you want shifted right, down, or back. The cells you select should be the same size as the number of cells

you want to insert.

130 Spreadsheet basics

To insert a row

1Select the row heading just below where you want the row inserted.

2Click Insert ` Insert row.

You can insert multiple rows by selecting multiple row headings, and clicking Insert ` Insert row.

To insert a column

1Select the column heading to the right of where you want the column inserted.

2Click Insert ` Insert column.

You can insert multiple columns by selecting multiple columns headings, then clicking Insert ` Insert column.

To delete a cell

1Select the cell you want to delete.

2Click Edit ` Delete cells.

3Enable the Partial option in the Span area.

4Enable one of the following options in the Dimension area:

• Rows — The cell below the selected cell shifts up.

• Columns — The cell to the right of the selected cell shifts to the left.

• Sheets — The corresponding cell on the next spreadsheet shifts to the current spreadsheet.

You can also delete multiple cells by first selecting a block of cells.

To delete a row or a column

1Select the row or column heading.

2Click Edit ` Delete cells.

You can delete multiple rows or columns by selecting multiple headings, and clicking Edit ` Delete cells.

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Data entry

In this chapter:

• “Creating labels and special characters”

• “Entering values” on page 132

Creating labels and special characters

You can create labels in a spreadsheet which, unlike other cell data, cannot be calculated in formulas. A label can be

text (address), text with numbers (145 Howard Street), or numbers seen as text (202-555-1212, a phone number).

A label can begin with any letter, punctuation mark, or symbol, except the following characters:

You can insert special characters and symbols that are not on your keyboard, such as icons, phonetic characters, and

characters in other languages.

To c r e a t e a l a b e l

1Click a cell.

2Type alphanumeric characters.

3Press Enter.

To create a label from a value

You can also type an alignment character before a backslash, if you want a label to begin with a backslash,

but don't want to repeat the character after it.

Character Description

/forward slash

+plus

-minus

$ dollar sign

( opening parenthesis

@at sign

#number sign

.period

=equals

To create Do the following

Left-aligned label Type ' before a value.

Right-aligned label Type " before a value.

Centered label Type ^ before a value.

132 Data entry

To insert special characters and symbols

1Click a cell.

2Click Insert ` Symbol.

3Choose a character set from the Set list box.

4Choose a character from the Symbols list.

5Click Insert.

You can also insert special characters and symbols by clicking the WP characters button on the property bar.

Entering values

A value is a number, formula, date, or time. Quattro Pro determines that data is a value from the characters you type.

The data type displays in the application bar.

About numbers

Numbers entered in cells can consist only of the following:

• numerals (0 to 9)

• minus sign (-) for negative numbers

• plus sign (+) for positive numbers

• currency symbols; for example, $

• one decimal point

• a trailing %

• an E for scientific notation

You can enter fractions in a cell.

About formulas

For information on entering formulas, see “Formulas” on page 149.

About dates and times

You can enter a date or time, including the current date, in a cell. While Quattro Pro reads dates and times as values,

it applies specific formatting and calculation criteria to them depending on the date and time formats you set as

defaults.

To e n t e r a n u m b e r

1Click a cell.

2Type a number.

3Press Enter.

For more information, see “To change the number of decimal places in a value” in the Quattro Pro Help.

Part Three: Quattro Pro 133

To enter fractions

1Click a cell.

2Type a number as a decimal.

3Press Enter.

4Click the cell.

5Click Format ` Selection properties.

6Click the Numeric format tab.

7Choose Fraction from the Numeric formats list.

8Choose a type from the Fraction list.

To enter a date or time

1Click a cell.

2Type a date or time.

3Press Enter.

For a list of available date and time formats, see “Default date and time formats” in the Quattro Pro Help.

To enter the current date

1Click a cell.

2Click Insert ` Date.

Quattro Pro inserts the short date format specified in the Windows Regional Settings on the Control Panel.

You can also enter the current date by clicking a cell and pressing Ctrl + D.

134 Calculations

Calculations

In this chapter:

• “Creating simple equations”

• “Calculating data in rows and columns” on page 134

• “Using preset calculations” on page 136

Creating simple equations

You can perform simple mathematical operations such as 1+1 directly in a cell. Quattro Pro interprets these equations

as formulas and indicates cells with formulas by adding a blue triangle to the bottom-left corner of the cell. Quattro

Pro also totals values for you.

To do simple math in cells

1Type the numbers and math operators in a cell.

For example, type 4500+450.

2Press Enter.

Do not include commas in numbers.

To total values in a column

1Click in the first blank cell below and one column to the left of the cells to be totaled.

2Type total.

3Press Enter.

This feature is not case sensitive and is language dependent.

You can also total values in a row: Click the first blank cell to the right and one row above the cells to be totaled,

type total, and press Enter.

Calculating data in rows and columns

Using PerfectExpert, you can calculate data in rows and columns. For example, you can add a column, find the average

of a list of figures, or find the middle value of either.

You can also perform calculations on individual cells.

Quattro Pro also lets you perform calculations on two rows or columns.

To calculate data in a single row or column

1Click Help ` PerfectExpert.

2Click Do simple math in the PerfectExpert panel.

3Click Quick math.

Part Three: Quattro Pro 135

4In the Select a row or column box, specify the cells to calculate.

5Choose a math operation from the Do math list box.

6In the Insert answer in cell box, specify the cell where you want to display the answer.

You can also specify cells by clicking the Range picker tool and selecting the cells.

To perform a calculation on each item in a row or column

1Click Do simple math in the PerfectExpert panel.

2Click More quick math.

3In the Select a row or column box, specify the cells to calculate.

4Choose a math operation from the Do math list box.

5In the Insert answer in cell box, specify the cell where you want to display the answer.

The answer row or column must have as many cells as are in the list on which you're performing calculations.

You can also specify cells by clicking the Range picker tool and selecting the cells.

To calculate data in two rows or columns

1Click Do simple math in the PerfectExpert panel.

2Click 2-column quick math.

3In the Select first row/column box, specify the cells to calculate for the first row or column.

4In the Select second row/column box, specify the cells to calculate for the second row or column.

5Choose a math operation from the Do math list box.

6In the Insert answer in cell box, specify the cell where you want to display the answer.

The answer row or column must have as many cells as are in the list on which you're performing calculations.

You can also specify cells by clicking the Range picker tool and selecting the cells.

136 Calculations

Using preset calculations

You can perform calculations quickly by using preset calculations.

You can also total cells in rows or columns. For example, you can calculate totals in a single row, or multiple rows or

columns. The row or column cannot contain blank cells, and any labels in the selected cells are treated as zero values.

Calc As-You-Go™ lets you display several different running totals for cells you select; the sum, average, count,

maximum value, and minimum value display on the application bar.

To perform preset calculations

1Type values across a row or down a column.

2Click the first blank cell after the values.

3Open the QuickFunction flyout on the Notebook toolbar, and click a function.

To total cells

To use Calc-As-You-Go

1Select the cells on which to perform running calculations.

2View the totals on the application bar.

To total Do the following

Cells in a row (or a column) Select the cells, along with one blank cell to the right (or

below), and click the QuickSum™ button on the

Notebook toolbar.

Multiple rows (or columns) Select the cells, along with a blank column to the right (or

a blank row below), and click the QuickSum button on

the Notebook toolbar.

Rows and columns for a grand total Select the cells, along with a blank column to the right and

a blank row below, and click the QuickSum button on

the Notebook toolbar.

Rows or columns on multiple spreadsheets Select the rows or columns, along with a blank row and

column around the data on each spreadsheet, and click the

QuickSum button on the Notebook toolbar.

Part Three: Quattro Pro 137

Editing spreadsheets

In this chapter:

• “Editing cell content”

• “Undoing actions” on page 138

• “Copying and moving cells” on page 139

For additional topics, please see “Editing spreadsheets” in the Quattro Pro Help.

Editing cell content

Quattro Pro lets you overwrite, replace, or edit cell content.

Quattro Pro lets you quickly find a cell and automatically replace the data it contains. You can look for data in cell

formulas or cell values.

To overwrite data

1Click a cell.

2Press Insert.

The Typeover button on the application bar appears pressed when the typeover mode is on.

You can return to inserting data by pressing Insert.

To replace the entire contents of a cell

1Click a cell.

2Type a new entry.

3Press Enter.

To edit cell contents

1Double-click a cell.

2Click where you want to edit.

3Edit the cell content.

4Press Enter.

You can move the insertion point within a cell by using the arrow keys.

To edit the contents and formatting properties of a cell

1Click a cell.

2Click Edit ` Clear, and click one of the following:

• Cells — lets you erase the content and the formatting of a cell

• Values — lets you erase the content but not the formatting of a cell

• Format — lets you erase the formatting but not the content of a cell

138 Editing spreadsheets

Clicking Edit ` Clear ` Format does not affect column width or row height.

Unnecessary cell formatting can add significantly to the size of a notebook file; clearing cell formatting reduces

the size of the file.

You can also erase the content of a cell but not the formatting by selecting the cell, and clicking Delete.

To clear values in a range of cells without clearing formulas

1Select a range of cells.

2Click Edit ` Cut.

3Click Edit ` Paste special.

4Disable the Number cells check box.

5Click Paste.

To find and replace data

1Click Edit ` Find and replace.

2Type the text or value to find in the Find box.

3Type the replacement text or value in the Replace box.

4Type the cells to search in the Cell(s) box.

5In the Look in area, enable one of the following options:

• Formula — finds data in a formula

• Value — finds data in a value

• Condition — compares cells in the spreadsheet with any conditions specified in the Find box

6Click one of the following buttons:

• Find next

• Previous

7Click Replace.

Quattro Pro makes replacements from the cursor position to the end of a document, so you must position the

cursor at the beginning of a document before you search.

You can replace all occurrences of the search item with the replacement text or value by clicking Replace all.

When using conditional searches, type a question mark (?) before the search condition (e.g. ? > 300).

Undoing actions

Quattro Pro lets you undo most actions in reverse order of performance. You can reinstate a change by redoing an

action.

To undo an action

• Click Edit ` Undo.

Part Three: Quattro Pro 139

To undo multiple actions

1Click Edit, and click the Undo flyout.

2Choose an action from the list.

You can also undo multiple actions by clicking the Undo flyout on the notebook toolbar.

To redo an action

• Click Edit ` Redo.

You can also redo multiple actions by clicking the Redo flyout on the notebook toolbar.

To set the number of actions that can be undone and redone

1Click Tools ` Settings.

2In the list of categories, double-click Workspaces, Application, and click General.

3Type a value in the Undo/Redo level (0 to 200) box.

In all situations, except where program speed and available memory are absolutely crucial, the level for

undoing and redoing actions should be set to a minimum of one.

Copying and moving cells

You can copy or move cells by selecting the cells directly on a spreadsheet or you can copy cells by specifying the

location of the cell.

To copy and paste cells

1Select the cells to copy.

2Click Edit ` Copy.

3Select the destination cells within the active spreadsheet.

4Click Edit ` Paste.

When you copy a selection of cells to a specific cell, the Clipboard uses that cell as the upper-left position of

the copied information.

You can also copy a cell to the input line of another cell, a text box, another spreadsheet in the notebook, or

another notebook.

To copy cells to a specified location

1Click Edit ` Copy cells.

2In the From box, specify the cells to copy.

3In the To box, specify the destination cells.

If you copy cells containing absolute references, enable the Model copy check box.

140 Editing spreadsheets

Instead of specifying the cells you want to copy, you can press F3 and choose a named cell from the Cell names

dialog box.

To move cells by cutting and pasting

1Select the cells to move.

2Click Edit ` Cut.

3Select the destination cells within the active spreadsheet.

4Click Edit ` Paste.

You can also move a cell to the input line of another cell, a text box, another spreadsheet in the notebook, or

another notebook.

To move cells by dragging

1Select a cell or cells.

2Point to an edge of the cells until a four-way arrow displays.

3Drag the cells to the destination area.

You can use the colored outline as a guide when you move cells.

You can copy a cell by holding down Ctrl as you drag.

Part Three: Quattro Pro 141

Formatting text

In this chapter:

• “Using formatting tools”

• “Changing the appearance of text” on page 141

Using formatting tools

Quattro Pro lets you format a spreadsheet by copying the formatting (background color, font, numeric format, and

so on) of one cell to another cell or selection of cells.

You can apply a predesigned format to data.

To copy cell formatting

1Click the cell or cells with the format you want to copy.

2Click the QuickFormat button on the toolbar.

3Select the cell or cells where you want to copy the formatting.

To turn off QuickFormat, click the QuickFormat button on the toolbar.

To apply a predesigned format

1Select the cells to format.

2Click Format ` SpeedFormat™.

3Choose a format from the Formats list.

You can also apply a predesigned format by clicking the SpeedFormat button on the toolbar.

Changing the appearance of text

You can change the text in one or more cells by adjusting its font face, font size, or text color. You can also change

the appearance of text.

To change the typeface, size, and color of text

1Select the cells with text to format.

2Click Format ` Selection properties.

3Click the Cell font tab.

4Choose a font face from the Face list.

5Choose a font size from the Size list box.

6Open the Color picker, and click a color.

142 Formatting text

To change the properties of the text font

1Select the cells with text to format.

2Click Format ` Selection properties.

3Click the Cell font tab.

4Enable any of the check boxes in the Appearance area.

You can also change the text appearance by clicking the Bold , Italic , or Underline button on the

property bar.

To convert text to superscript or subscript

1Double-click a cell.

2Select the data to change.

3Click one of the following buttons on the property bar:

• Superscript

• Subscript

Part Three: Quattro Pro 143

Formatting data

Numeric formats do not change cell values; they change only the way values display.

Quattro Pro uses two types of numeric formats: number formats and date/time formats.

About number formats

When you type numbers, Quattro Pro by default rounds off fractional numbers as necessary to fit in the cell. You can

change the numeric format of a cell to accommodate, for example, scientific, currency, decimal, and percent formats.

In addition, Quattro Pro lets you change the number of decimal places in a value.

About date/time formats

Quattro Pro lets you format dates and times in a spreadsheet. For example, by default, Quattro Pro displays times in

long form as HH:MM:SS (for example, 09:32:30), or in short form as HH:MM (for example, 09:32) when no seconds

are specified, but you can change this format.

To change the number format of a cell

1Select a cell.

2Click Format ` Selection properties.

3Click the Numeric format tab.

4Choose one of the following formats from the Numeric formats list:

• General — to display numbers exactly as you type them (unless the column width is too narrow)

• Number — to choose a negative number and number of decimal places formats, and separate thousands with

commas

• Currency — to choose a country whose currency symbol you want to use

• Scientific — to display numbers as scientific notations

• Fraction — to choose a fraction format

• Hidden — to prevent a cell from displaying its contents

• Percent — to display numbers in a percent format

• Custom — to choose a customized format

To change the number of decimal places in a value

1Select a cell.

2On the property bar, click the Change the number of decimal places button.

3Type a value in the box.

4Press Enter.

144 Formatting data

To format dates and times

1Select a cell to format.

2Click Format ` Selection properties.

3Click the Numeric format tab.

4Click one of the following formats from the Numeric formats list:

• Date — lets you choose a date format from the Date formats options

• Time — lets you choose a time format from the Time formats options

Part Three: Quattro Pro 145

Formatting cells

In this chapter:

• “Aligning data”

• “Wrapping text” on page 147

• “Joining cells” on page 147

• “Resizing rows and columns” on page 148

Aligning data

You can align data horizontally and vertically in a cell. The default alignment setting for numbers and formula results

is right-aligned; the default setting for labels and dates is left-aligned.

You can center data across multiple cells. You can also change the orientation of text in a cell by rotating it.

To align data in a cell

1Select a cell.

2Click Format ` Selection properties.

3Click the Alignment tab.

4In the Horizontal alignment area, enable one of the following options:

• General — right-aligns values and left-aligns labels

• Left — left-aligns all types of data

• Right — right-aligns all types of data

• Center — centers cell data

• Indent — moves data in from the edge of a cell

5In the Vertical alignment area, enable an option.

You can also click the Alignment button on the property bar to change horizontal cell alignment.

To center text across multiple cells

1In the left-most cell, type the text to be centered.

2Select the cells over which to center the text starting with the cell containing the text.

3Click Format ` Selection properties.

4Click the Alignment tab.

5In the Horizontal alignment area, enable the Center across block option.

146 Formatting cells

To rotate text

1Click a cell with text to rotate.

2Click Format ` Selection properties.

3Click the Alignment tab.

4In the Orientation area, enable one of the following options:

• Horizontal — orients text horizontally

• Vertical — orients text vertically

• Rotated — rotates text to the degree you specify

Part Three: Quattro Pro 147

Wrapping text

Text that displays wider than a column width overflows to the next cell when that cell is empty. If the next cell contains

data, the overflow text is hidden and the text appears truncated. To fix this, you can wrap text within a cell or enter

short lines of text in one cell.

To wrap text within a cell

1Click the cell in which you want to wrap text.

2Click Format ` Selection properties.

3Click the Alignment tab.

4Enable the Wrap text check box in the Cell options area.

You can also wrap text by clicking the Property button on the toolbar.

To enter short lines of text in a cell

1Click a cell.

2Type a line of text.

3Press Alt + Enter.

4Continue typing.

5Press Enter.

Joining cells

Quattro Pro lets you join cells to create a title across multiple cells or a vertical side bar.

To join cells

1Drag across the cells you want to join.

2Click Format ` Selection properties.

3Click the Alignment tab.

4Enable the Join cells check box in the Cell options area.

You can also join cells by selecting the cells to join and clicking the Join cells button on the toolbar.

148 Formatting cells

Resizing rows and columns

Quattro Pro lets you change the row height in a spreadsheet. You can also change the width of a column.

To change the row height

1Select a cell in each row you want to resize, or select the row borders.

2Click Format ` Selection properties.

3Click the Row/column tab.

4In the Row options area, enable the Set height option and type a value in the box.

5Enable one of the following options:

• Points

• Inches

• Centimeters

You can also change row height by moving the pointer to the bottom edge of a row border until it changes

to a double arrow, and dragging the double arrow to resize the row.

To change the column width

1Follow steps 1 through 3 in the previous procedure.

2In the Column options area, enable the Set width option and type a value in the box.

3Enable one of the following options:

• Characters

• Inches

• Centimeters

You can also change column width by moving the pointer to the right edge of a column border until it changes

to a double arrow, and dragging the double arrow to resize the column.

Part Three: Quattro Pro 149

Formulas

Formulas are mathematical equations that calculate a final value, such as the difference between two cells or the total

of a column.

Using Quattro Pro, you can create math formulas.

You can also create text formulas. Text formulas are any formulas that have a textual result.

Quattro Pro also allows you to create logical formulas that evaluate true or false. For example, the result of the formula

+C3<10 displays either 1 or 0 depending on the value of cell C3.

You can also create a formula by using the Formula Composer™.

To create a math formula

1Type a plus sign (+) in a blank cell.

2Type a formula.

3Press Enter.

To view formula results as you enter the formula data, press F9.

To create a text formula

1Type a plus sign (+) in a blank cell.

2Type the formula using an ampersand (&) to combine text strings.

For example, +C4&"Review" enters the text in cell C4, and then the word Review.

3Press Enter.

If you want to add a space between strings, type it inside the quotation marks. For example, +C4&" Review"

enters the text in cell C4, a space, and then the word Review.

To create a formula that evaluates to true or false

1Click a blank cell.

2Type a formula using one of the logical operators.

3Press Enter.

If the statement is true, a 1 displays in the cell. If the statement is false, a 0 displays.

150 Formulas

Composing formulas

You can create a formula or edit an existing one using Quattro Pro's Formula Composer.

This is the formula composer.

Depending on the view you choose, you can see up to three panes that provide information about the formula you

are creating:

•Outline pane — lets you examine the structure of a formula, edit parts of the formula, and trace cell references

and cell names. The outline pane shows the hierarchy of the formula you have created. You can expand or collapse

parts of the formula to focus on part of the formula. The outline can consist of several levels, with each level

containing a different expression.

•Spreadsheet function description pane — provides a brief description of the spreadsheet function you have

selected in the outline pane. When you type a spreadsheet function (for example, @SUM) in the Expression edit

field, the spreadsheet function description pane appears to the right of the dialog box.

•Argument pane — provides entry fields for the spreadsheet function arguments. Parentheses around an argument

indicate an optional argument. When you type a value for an optional argument, you must also enter values for

all preceding optional arguments. Clicking to the left of an argument gives you a short description of each

spreadsheet function argument.

To create a formula in the Formula Composer

1Select a blank cell.

2Click the Formula Composer button.

3Enable one of the following options:

• Standard view — displays all three panes (spreadsheet function description, outline, and argument)

• Argument view — displays the outline and argument panes

• Outline view — displays only the outline pane

4Type a formula in the Expression box.

If an formula is incomplete or syntactically incorrect (for example, a spreadsheet function may be missing an

argument), a red question mark icon in the outline alerts you to the error.

Part Three: Quattro Pro 151

Expressions that cannot be expanded, such as values, display a small yellow circle to their left.

You can expand and collapse selected parts of the formula outline by clicking Expand and Collapse .

To edit a formula in the Formula Composer

1Select a cell containing a formula.

2Click the Formula Composer button.

3Select the first expression in the outline on the left.

4In the Expression box, make changes to the formula.

152 Functions

Functions

Instead of composing formulas, you can use spreadsheet functions. Spreadsheet functions are a set of standard built-

in formulas used to simplify complex calculations.

Quattro Pro offers more than 500 built-in spreadsheet functions. These spreadsheet functions cover a range of

calculations, including database, financial, engineering, and statistical calculations. A common spreadsheet function

is @SUM, which adds the cell values you reference. For example, typing @SUM(A1..A4,B1) is equivalent to typing

+A1+A2+A3+A4+B1.

For documentation on the available functions for Quattro Pro, please see the Quattro Pro Functions Help (qpfn.chm).

You can enter spreadsheet functions in a cell. As you type a function, the most likely function and its syntax appear

at the bottom right of the screen. The function's arguments will appear on the application bar.

Spreadsheet functions can also be used to create formulas. In a formula, the left parenthesis is red until you type the

right parenthesis. Then, they both turn green.

To enter a spreadsheet function in a cell

1Select a cell.

2Click Insert ` Insert function.

3Choose a category from the Function category list.

4Choose a spreadsheet function from the Function list.

5Click Next.

6Type the arguments of the function in the relevant boxes; optional arguments appear within angled brackets (<>).

All spreadsheet functions begin with the at sign (@). When typing a spreadsheet function, you can omit the

@ if it is not the first item in the formula.

Enclose arguments in parentheses.

To create a formula by using a spreadsheet function

1Select a cell.

2Click Insert ` Insert function.

3Choose a category from the Function category list.

4Choose a spreadsheet function from the Function list.

5Click Next.

6In the Expression box, type the rest of the formula.

The pane on the left shows a breakdown of the formula.

To identify a missing parenthesis or bracket, double-click the cell, and move the insertion point through the

formula. When you reach an unmatched parenthesis or bracket, the character turns red.

Part Three: Quattro Pro 153

Charts

Quattro Pro lets you present data graphically by plotting it in a chart.

In this chapter:

• “Understanding charts”

• “Creating charts automatically” on page 154

• “Adding titles to charts” on page 155

• “Adding linked data to charts” on page 155

For additional topics, please see “Presenting spreadsheet data in a chart” in the Quattro Pro Help.

Understanding charts

You can create the following chart types: area (2D and 3D), bar (2D and 3D), bubble, Gantt, high/low, histogram,

line (2D and 3D), mixed, pie (2D and 3D), polar, radar, scatter (2D and 3D), spectral, and surface (2D and 3D).

Quattro Pro lets you create a variety of chart types.

Plotting chart data

How Quattro Pro plots data depends on the range and values of the cells you select before you create the chart.

When a selection contains more rows than columns or an equal number of rows and columns:

• Quattro Pro plots each column as a single series.

• If the first column contains labels, the labels are placed along the x-axis.

• If the first row contains labels, the labels are used as the chart legend.

When a selection contains more columns than rows:

• Quattro Pro plots each row as a single series.

• If the first row contains labels, the labels are placed along the x-axis.

• If the first column contains labels, the labels are used as the chart legend.

154 Charts

Setting up chart axes

All charts except pie and doughnut charts have two references for plotting data: the x-axis and the y-axis. The x-axis

is a horizontal line at the bottom of the chart pane with fixed reference points; the column labels in your data series

are used for x-axis labels to explain what each data series represents. Y-axis labels show the values being represented.

Depending on the data series, Quattro Pro determines the range and increment amounts of the y-axis.

There are a few exceptions to this format:

• Horizontal charts have a vertical x-axis and a horizontal y-axis. Quattro Pro reverses the axes of horizontal charts

automatically.

• In XY charts (scatter diagrams), the x-axis series is data, not labels. Quattro Pro scales the x-axis to match the data.

• If the chart is a 2D bar, line, or area chart, you can assign any series to a secondary y-axis, which appears on the

right side of the chart.

Creating charts automatically

Creating a chart lets you represent spreadsheet data graphically. You can create a chart automatically and have all the

chart options chosen for you, or you can create a chart by using the Chart Expert, which guides you through the steps

of creating a chart that best suits a data set.

For information about creating specific types of charts, please see “Presenting spreadsheet data in a chart” in

the Quattro Pro Help.

To create a chart automatically

1Select the cells you want to plot.

If the surrounding cells contain explanatory labels, you can include them in the selection as the chart axis labels or

the chart legend.

2Click the Chart button on the toolbar, and choose Create QuickChart™.

3On the spreadsheet, click where you want to insert the chart.

When you create a chart automatically, it is placed on the spreadsheet in a floating graphics window; however,

you can view it on its own page.

If you want to customize the size of the chart, click and drag diagonally on the spreadsheet.

If the cells you select contain dates, you can display the dates on the x or y axes by changing the numeric format

to Date.

To create a chart by using the Chart Expert

1Click Insert ` Chart ` Use Chart Expert.

2Follow the steps of the Expert.

Part Three: Quattro Pro 155

Adding titles to charts

You can add a title for any numeric chart type.

To add a title to a chart

1Click a chart.

2Click Chart ` Titles.

3Enable the Main title check box, and type a title in the box.

Adding linked data to charts

You can display the data from linked cells on a chart. This is useful when you use a chart type that shows information

that lacks specific numeric content (for example, in a surface chart). If you select multiple cells, a linked picture of

them appears on the chart. If you select a single cell, the data in that cell displays on the chart (for example, the

number in the cell). The cells in the chart update with any changes you make to the data or properties of the notebook

cells.

To add linked data to a chart

1Double-click a chart.

2Click Insert ` Link to cells.

3Click and drag a rectangle on the chart where you want the data to appear.

4Click the Pointer button next to the Select cells box in the Link cells dialog box, then choose the cell or group of

cells you want to display.

5Enable one or both of the following check boxes in the Border options section:

• Row borders

• Column borders

6Enable one or both of the following check boxes in the Grid lines section:

• Horizontal

• Vertical

7Enable the Maintain aspect ratio check box in the Display scaling section to match the same aspect ratio used on

the notebook.

You can also

Add a subtitle Enable the Subtitle check box, and type a subtitle in the

box.

156 Charts

Changing chart data

Quattro Pro lets you change chart data by adding or removing a series and by changing the data range of a series.

For most chart types, you can change only the Y range, however for XY, XYX, bubble, and high/low charts you can

change other ranges. For example, in a bubble chart you can change the Y range, the X range, and the size range.

To add a series

1Click a chart.

2Click Chart ` Source data.

3Click Add.

4Click the Range picker in the Y- r a n g e box, and select a data range.

When you add a series to a chart, it is placed as the last series.

To remove a series

1Click a chart.

2Click Chart ` Source data.

3From the list, choose the series you want to remove.

4Click Remove.

When you remove a series, all the series following it are renumbered accordingly.

You can also remove a series by selecting it and clicking Delete.

To change the data range of a series

1Type a new data range on a spreadsheet.

2Click a chart.

3Click Chart ` Source data.

4Choose a series from the list.

5Click the Range picker in the Y- r a n g e box, and select the new data range.

Part Three: Quattro Pro 157

Sharing Quattro Pro projects

In this chapter:

• “Printing Quattro Pro projects” on page 157

• “Publishing Quattro Pro projects to PDF” on page 157

• “Publishing spreadsheet data in HTML” on page 158

For additional topics, please see “Printing” and “Sharing projects” in the Quattro Pro Help.

Printing Quattro Pro projects

Quattro Pro lets you print part of a notebook, or an entire notebook.

To print the active spreadsheet or a notebook

1Click File ` Print.

2On the the Print page, choose a printer from the Name box.

3In the Print area, enable one of the following options:

• Current sheet — prints the active spreadsheet

• Notebook — prints a notebook

4In the Copies area, type the number of copies you want to print in the Number of copies box.

If you want the copies collated, enable the Collate option.

5Click Print.

Publishing Quattro Pro projects to PDF

Quattro Pro lets you publish to PDF.

To publish to PDF

1Click File ` Publish to PDF.

2Choose the drive and folder where you want to save the file.

3Type a filename in the File name box.

4From the PDF style list box, choose one of the following options:

• Commercial printing (Largest file size) — creates a high-quality PDF to send to a printer or digital copier

• PDF/A-1b (Level B compliance) — creates a standardized PDF file that ensures the long-term archiving of the

content

• Publishing online (Smallest file size) — creates a PDF suitable for online viewing, such as a document to be

distributed by e-mail or displayed on the Web

• Publishing online and printing — creates a PDF suitable for viewing or printing on a laser or desktop printer

5Click Settings, and specify any additional PDF settings in the Publish to PDF settings dialog box that appears.

For example, if you want to publish only parts of the spreadsheet to PDF, you can enable one of the following

options in the Export range area of the General page:

158 Sharing Quattro Pro projects

• Notebook — publishes the notebook to PDF

• Selection — publishes the selected cells to PDF

• Current sheet — publishes the selected sheet to PDF

Click OK to apply your settings and return to the Publish to PDF dialog box.

6Click Save.

If you do not want the PDF file to open automatically after it is saved, disable the Open PDF after saving check box.

Publishing spreadsheet data in HTML

Using Quattro Pro, you can save spreadsheet ranges as Hypertext Markup Language (HTML) documents. You can also

save charts as HTML documents. In addition, you can reorganize HTML documents to move or delete cell ranges.

To an HTML document you can add such information as when the document was last updated, who wrote the

document and their email address, and the title of the document. You can also add hidden meta text to the HTML

file which allows you to specify keywords to produce hits when performing searches on the Internet.

To save a spreadsheet range as an HTML document

1Click File ` Publish to Internet.

2In the Ranges and charts to convert area, click the Range picker and select a range of cells.

3Click Add.

4In the Export range as area, enable one of the following options:

• Tab le — exports HTML table formatting tags

• Text — exports only text, excluding HTML table formatting tags

5Type a path and filename in the Save file box.

To save a table or chart as an HTML document

1Click File ` Publish to Internet.

2In the Ranges and charts to convert area, click Chart .

3In the View chart dialog box, choose a chart from the Selected chart list.

4Type a path and filename in the Save file box.

If you want to save tables or charts in an existing HTML file, enable the Insert only tables and charts into existing

HTML file check box.

When using Insert only tables and charts into existing HTML file, the selected ranges are inserted into the file

specified in the Save file box at the <!- -## TABLE ##- - > tag if the file contains an HTML table, or at the

<!- -## CHART## - - > tag if the file contains an HTML chart. If the specified file does not contain a <!- -

## TABLE ##- -> or <!- - ## CHART ##- -> tag, the selected ranges are appended to the end of the file.

Part Four: Presentations 159

Part Four: Presentations

Presentations lets you create high-quality slide shows and drawings that can include text and graphic objects. You can

use Presentations to produce professional-looking project proposals, interactive demonstrations, multimedia

presentations, flyers, signs, banners, and more.

About Presentations

See the following chapters:

• “Presentations basics” on page 161

• “Microsoft PowerPoint compatibility” on page 163

Setting up slide shows

See the following chapters:

• “Slide-show basics” on page 165

•“Views” on page167

• “Outlines” on page 168

• “Slides” on page 169

• “Masters” on page 171

• “Objects” on page 175

Text

See the following chapters:

• “Text basics” on page 179

• “Titles and subtitles” on page 183

• “Bulleted lists” on page 187

Multimedia

• “Graphics” on page 191

• “Bitmaps” on page 193

•“Shapes” on page197

• “Sounds” on page 201

• “Movies and animations” on page 203

Sharing slide shows

See the following chapters:

• “Presenting slide shows” on page 205

• “Sharing slide shows” on page 207

The Presentations page of the Reference Center offers extensive program help: reference topics, tutorials, tips,

insights, and more. See “To access the Reference Center” on page 9.

Part Four: Presentations 161

Presentations basics

The work area in Presentations includes everything you see on your screen when you start the program.

Drawing window

The large open area is the drawing window. Depending on the view you choose, the drawing window displays one

or more slides.

For information about changing the settings for your view, see “Views” on page 167.

Menu bar

The menu bar, which is located at the top of the work area, just below the title bar, provides access to most of the

Presentations commands. Many of these commands can also be accessed through toolbars and flyouts.

Too lbars an d flyout s

Toolbars and flyouts give you quick access to Presentations tools.

In this chapter:

• “Using toolbars”

• “Accessing flyouts” on page 161

Using toolbars

Toolbars provide quick, one-click access to commands. You can choose to display or hide the toolbars.

The Standard toolbar is displayed by default in the drawing window.

To display or hide a toolbar

1Click View ` Toolbars.

2Enable the check box beside each toolbar you want to display.

3Disable the check box beside each toolbar you want to hide.

Accessing flyouts

Flyouts are toolbars that are accessible from a tool on another toolbar.

This is an example of a flyout.

A small black arrow at the bottom right corner of a tool button indicates that you can access a flyout from that tool.

162 Presentations basics

To display a flyout

• Click the black arrow at the bottom-right of the tool button.

You can also display a flyout by clicking the tool and holding the mouse button down until the flyout is

displayed.

Part Four: Presentations 163

Microsoft PowerPoint compatibility

In this chapter:

• “Simulating the Microsoft PowerPoint workspace”

• “Sharing files with Microsoft PowerPoint users” on page 163

For additional topics, please see “Compatibility with Microsoft PowerPoint” in the Presentations Help.

Simulating the Microsoft PowerPoint workspace

If you recently switched from Microsoft® PowerPoint® to Presentations, you may not be familiar with the

Presentations workspace.

While there are many similarities between the two applications, you may find it easier to simulate the PowerPoint

workspace while in slide show mode, which includes toolbars and menus, until you are accustomed to working in

Presentations. It allows you to quickly find the tools you need to create slide shows in Presentations.

To work in the Microsoft PowerPoint workspace

1In Presentation slide show mode, click Tools ` Workspace manager.

2Enable the PowerPoint mode option.

Sharing files with Microsoft PowerPoint users

You can share your Presentations slide shows with Microsoft PowerPoint users and they can share their files with you.

To share a Presentations slide show, you must save it as a PowerPoint file. The saving process automatically converts

the slide show to the PowerPoint format.

If you receive a PowerPoint file, all you need to do is open it in Presentations. The opening process automatically

converts the file to the Presentations format. If you modify the file and you want others to view the changes in

PowerPoint, then you need to save the file as a PowerPoint presentation. If you don’t specify the PowerPoint format

when saving, the file is saved as a Presentations slide show by default.

To open a Microsoft PowerPoint with Presentations

1Click File ` Open.

2Choose the drive and folder where the PowerPoint file is stored.

If you can’t see the file, choose All files from the File type box.

3Click the PowerPoint file.

4Click Open.

For more information about how Presentations opens PowerPoint files, see “Notes for opening Microsoft

PowerPoint files” in the Presentations Help.

164 Microsoft PowerPoint compatibility

To save a Presentations slide show to the PowerPoint format

1Click File ` Save as.

2Choose the drive and folder where you want to save the file.

3Type the filename in the Filename box.

4Choose the MS PowerPoint file format from the File type list box.

5Click Save.

For more information about how Presentations saves PowerPoint files, see “Notes for saving Microsoft

PowerPoint files” in the Presentations Help.

You can also save a Presentations slide show to the PowerPoint format by clicking the Save as PowerPoint

button on the toolbar.

Part Four: Presentations 165

Slide-show basics

In this chapter:

• “Starting Presentations”

• “Creating and opening slide shows”

• “Saving and closing slide shows” on page 166

Starting Presentations

Let’s begin by starting Presentations.

To start Presentations

• On the Windows taskbar, click Start ` Programs ` WordPerfect Office ` Presentations.

Creating and opening slide shows

You can create a slide show from either a blank “master” or a predefined project. You can also open an existing slide

show.

To create a slide show from a blank master

1Click File ` New.

2In the Master Gallery, choose a slide show from the Category list box.

3Click a slide show master on the palette.

For more information, see “Understanding masters” on page 171.

To create a slide show from a predefined project

1Click File ` New from project.

2Click the Create new tab.

3Choose Presentations from the list box.

4Choose Presentations slide show from the list.

5Click Create.

6In the Master Gallery, choose a slide show from the Category list box.

7Click a slide show master on the palette.

To open an existing slide show

1Click File ` Open.

2Choose the drive and folder where the slide show is saved.

3Choose a filename.

4Click Open.

166 Slide-show basics

Saving and closing slide shows

You can save new slide shows. When you have completed your tasks, you can close a document, and you can quit

Presentations.

To save a slide show

1Click File ` Save.

2Choose the drive and folder where you want to save the file.

3Type a filename in the Filename box.

4Click Save.

To close a slide show

• Click File ` Close.

You can also

Quit Presentations Click File ` Exit.

Part Four: Presentations 167

Views

You can create, edit, and sort a slide show in three views: Slide Editor, Slide Outliner, and Slide Sorter.

You can also change the zoom level.

Slide Editor

You can use the Slide Editor to add, view, and edit the text, objects, and charts of individual slides. The Slide Editor is

also used to specify slide properties for the slides in a slide show.

Slide Outliner

You can use the Slide Outliner to create an outline for a slide show. You can specify a layout, and then type the text

for each slide. You can also import a WordPerfect outline.

For more information about the Slide Outliner, see “Outlines” on page 168.

An example of a slide displayed in the Slide Outliner.

Slide Sorter

The Slide Sorter displays thumbnail sketches of each slide in a slide show. You can select slide properties and display

detailed information about the settings used for each slide in the current slide show.

For more information about the Slide Sorter, see “Sorting slides” on page 170.

An example of slides displayed in the Slide Sorter.

To switch between slide show views

• Click View, and click one of the following:

• Slide Editor

• Slide Outliner

• Slide Sorter

You can also change the slide show view by clicking the Slide Editor, Slide Outliner, or Slide Sorter tab on the

right side of the slide show window.

168 Outlines

Outlines

You create an outline for a slide show in the Slide Outliner. An outline is a numbered list that includes all the text

found in every slide in a slide show.

You can create an outline by choosing a slide layout and typing the text for each slide. You can type the text for slide

titles, subtitles, text slides, bulleted list slides, and combination slides.

This is an example of how the Slide Outliner can be used to view and create a slide.

Importing a WordPerfect outline into a Presentations slide show converts each first level paragraph number to a slide

title and any second or third level paragraph numbers to text in each slide.

To create a slide show outline

1Click View ` Slide Outliner.

2Type a title in the slide show, and press Enter.

3Type a subtitle in the slide show, and press Enter.

4Type any text in the slide show.

5Click Insert ` New slide.

6In the New slide dialog box, click a slide layout on the Layout palette.

If you delete text, you can restore it by clicking the Undelete button on the property bar, and clicking

Restore.

You can move an outline down or up one level by clicking the Previous level button or the Next level

button on the property bar.

To import a WordPerfect outline

1Click View ` Slide Outliner.

2Click in the slide.

3Click Insert ` File.

4Choose the drive and folder where the file is stored.

5Choose a filename.

6Click Insert.

Part Four: Presentations 169

Slides

In this chapter:

• “Adding and removing slides”

• “Adding speaker notes”

• “Sorting slides” on page 170

Adding and removing slides

You can build a slide show by adding one slide or several slides at a time. When you add a slide, it’s added immediately

after the current slide. You can also delete any slides you have added.

To add a slide

1Click Insert ` New slide.

2Click a slide layout on the Layout palette.

3Type a value in the Number to add box.

To delete a slide

1Click a slide tab at the bottom of the slide show window.

2Click Edit ` Delete slide(s).

Adding speaker notes

You can use speaker notes as cue cards for slide show presentations. You can type your own notes, or you can insert

the text that appears on the slides.

To create speaker notes

1Click Format ` Slide properties ` Speaker notes.

2Type text in the box.

To insert text from a slide

1Click Format ` Slide properties ` Speaker notes.

2Click Insert text from slide.

170 Slides

Sorting slides

The Slide Sorter displays thumbnail sketches of each slide in a slide show. You can sort the slides in a slide show by

dragging them. Once you drag a slide to a new position, the Slide Sorter reorders and renumbers each slide.

This is an example of how the Slide Sorter lets you rearrange the order of slides in a slide show.

To s o r t s l i d e s

1Click View ` Slide Sorter.

2Drag a slide to a new position.

To apply a slide transition

1Click View ` Slide Sorter.

2Click a slide.

3Click Format ` Slide properties ` Transition.

4Choose a transition effect from the Effects list.

5Choose a transition direction from the Direction list.

6In the Speed area, enable one of the following options:

• Fast

• Medium

• Slow

If you want to apply the slide transition to an entire slide show, enable the Apply to all slides in slide show check

box.

You can also

Sort a range of slides Hold down Shift, click the first and last slide in the range of

slides, and drag them to a new position.

Sort a range of nonconsecutive slides Hold down Ctrl, click each slide, and drag them to a new

position.

You can also

Show only transitions with Macromedia Flash format Enable the Show only Flash enabled transitions check box.

Apply sound to the slide transition Type a file path and filename in the Sound box, and move

the slider to adjust the volume of the sound.

Part Four: Presentations 171

Masters

In this chapter:

• “Understanding masters”

• “Applying masters to slides” on page 172

• “Applying backgrounds and layouts to slides” on page 173

• “Creating slide show layouts and backgrounds” on page 174

For additional topics, please see “Using the Master Gallery” in the Presentations Help.

Understanding masters

Presentations provides a selection of masters to work with in the Master Gallery.

Each master is a set of professionally designed slide layouts and backgrounds that include preset objects, such as titles,

bulleted lists, and charts.

This is an example of the Master Gallery.

Layouts

A layout is a slide with preset placeholders for objects such as titles, subtitles, bulleted lists, text, data charts, and

organization charts. Each layout has a page format and color scheme that is consistent with the other layouts and

backgrounds that are part of a master.

You can apply preset layouts from the Layout Gallery. Choosing a preset layout allows you to concentrate on the

content of the slide show, rather than on the format.

The preset layouts included in Presentations are listed in the following table.

Use a To

Title layout Introduce your subject or to serve as a divider between

subjects.

Bulleted list layout Summarize and reinforce major points.

Text layout Display sentences or paragraphs of text on a slide.

Organization chart layout Show the structure of positions and span of control in a

business, department, agency, group, division, or office.

Data chart layout Display percentages, trends, market shares, and relational

information.

Combination layout Display a bulleted list and a data chart on a slide.

172 Masters

Backgrounds

A background can include a border, a gradient background, and other related images.

You can apply preset backgrounds from the Background Gallery.

Applying masters to slides

Presentations provides a collection of masters in the Master Gallery.

The masters in the Master Gallery are grouped into categories. You can use a master provided with Presentations in

the Master Gallery.

You can also import a master from another location on your computer.

To use a master in the Master Gallery

1Click Format ` Master gallery.

2Choose a slide show category from the Category list box.

3Click a master on the palette.

You can also choose a master from the Master Gallery by clicking the Master gallery button on the toolbar.

To import a master from another location

1Click Format ` Master gallery.

2Click Browse button.

3Choose the drive and folder where the master is stored.

4Choose a filename.

5Click Insert.

Part Four: Presentations 173

Applying backgrounds and layouts to slides

When you add a new slide to a slide show, you can apply preset backgrounds and layouts from the Background

Gallery and the Layout Gallery.

For example, if you want a slideshow with a grayscale or black-and-white look, you can choose one of the printout

masters available in the Master Gallery category list.

To apply a background to a slide

1Click Format ` Background gallery.

2Click the Appearance tab.

3In the Backgrounds area, choose a background category from the Category list box.

4Click a background on the Background palette.

If you want to apply the background to all slides in the slide show, enable the Apply selected background to all

slides in slide show check box.

You can add up to 30 different backgrounds to a slide show.

You can also apply a background that is not in the Category list box by clicking Browse and choosing the

drive and folder where the background is stored. For example, you can apply clipart as a background.

To apply a layout to a slide

1Click Format ` Layout gallery.

2Click the Appearance tab.

3Click a layout on the Layouts palette.

You can add up to 30 different layouts to a slide show.

You can also apply a layout to a slide by opening the Select layout picker and clicking a layout.

174 Masters

Creating slide show layouts and backgrounds

Creating new slide show layouts and backgrounds is an alternative to applying preset formats. The layout layer of a

slide can consist of titles, subtitles, bulleted lists, data charts, and organization charts.

To create a slide show layout

1Click Edit ` Layout layer.

2Click Insert ` New layout.

3Type a layout name in the Name box.

4Click OK.

5Insert any objects into the layout.

When you insert a text object, such as a text box or a text line, into a slide show layout, you must type

placeholder text in it.

To create a slide show background

1Click Edit ` Background layer.

2Click Insert ` New background.

3Type a background name in the Name box.

4Click OK.

5Insert any objects into the background.

Part Four: Presentations 175

Objects

All of the elements that you add to slides — including text, clipart, shapes, charts, and bitmaps — are treated as

objects in Presentations.

In this chapter:

• “Selecting objects”

• “Copying and pasting objects” on page 175

• “Transforming objects” on page 176

• “Arranging objects” on page 177

• “Creating SpeedLink objects” on page 178

For additional topics, please see “Working with objects in slide shows and drawings” in the Presentations Help.

Selecting objects

You must select an object before you can arrange, edit, or move it.

To select an object

Copying and pasting objects

You can copy an object into another slide or drawing.

To copy an object

1Click an object.

2Click Edit, and click one of the following:

• Cut — removes the object from the drawing or slide show window

• Copy — leaves the original object in the drawing or slide show window

You can also copy object attributes by clicking the Get attributes button on the toolbar.

To select Do the following

An object Click an object using the Selection tool.

Multiple objects Hold down Ctrl, and click the objects using the Selection

tool.

All objects in a window or slide Click Edit ` Select ` All.

Objects automatically when they are created Click View ` Auto select.

176 Objects

To paste an object

• Click Edit ` Paste.

You can paste only one object at a time.

You can also apply copied attributes by clicking the Apply attributes button on the toolbar.

Transforming objects

You can resize objects in slides or drawings by sizing and stretching them.

You can also flip, rotate, and skew objects in the drawing window.

To size an object proportionately

1Click an object.

2Drag a corner handle until the object is the size you want.

You can also size an object proportionately by holding down Alt while dragging any handle until the object is

the size you want.

To stretch an object

1Click an object.

2Drag a side handle until you achieve the effect you want.

To flip an object

1Click an object.

2Click Edit ` Arrange ` Flip, and click one of the following:

• Left/Right — flips the selected object around a vertical axis

• Top/Bottom — flips the selected object around a horizontal axis

You can also flip an object by opening the Flip picker on the property bar and clicking a direction.

To r o t a t e a n o b j e c t

1Click an object.

2Click Edit ` Arrange ` Rotate.

3Drag a corner rotation handle.

You can also rotate an object by opening the Rotation options picker on the property bar and clicking a

rotation angle.

To skew an object

1Click an object.

2Click Edit ` Arrange ` Rotate.

Part Four: Presentations 177

3Drag a side rotation handle.

Arranging objects

You can arrange the layering of objects on slides.

As well, you can combine and group objects. You can also separate the layering of any of the combined or grouped

objects on slides.

You can align a single object relative to the drawing page margins and multiple objects in relation to one another.

As well, you can evenly space three or more objects in relation to each other.

To arrange objects

1Click an object.

2Click Edit ` Arrange ` Order, and click a direction.

You can also arrange the order of objects by opening the Order picker on the property bar and clicking

a direction.

To combine objects

1Hold down Ctrl, and click the objects you want to combine.

2Click Edit ` Arrange ` Combine.

You cannot combine bitmaps, text, or charts.

To group objects

1Hold down Shift, and click the objects you want to group.

2Click Edit ` Arrange ` Group.

If you group an object that contains a SpeedLink™ or animation, these features will be removed.

To s e p a r a t e o b j e c t s

1Click a grouped object.

2Click Edit ` Arrange ` Separate objects.

To align an object

1Click an object.

To align two or more objects at the same time, hold down Shift while clicking.

2Click Edit ` Arrange ` Align objects, and click a direction.

You can also align an object by opening the Align picker on the property bar and clicking a direction.

You can nudge an object by selecting it, holding down Spacebar, and pressing the arrow keys in the direction

you want to nudge it.

178 Objects

To space objects

1Hold down Shift, and click three or more objects.

2Click Edit ` Arrange ` Space evenly, and click one of the following:

• Left/Right — spaces objects horizontally

• Top/Bottom — spaces objects vertically

You can also space objects evenly by opening the Space picker on the property bar and clicking a direction.

Creating SpeedLink objects

You can create SpeedLink objects for slide shows, which allows you to do such things as optimize an object to launch

a Web browser and go to a specific Web address or FTP site, open an application, such as WordPerfect or Quattro

Pro, play a sound file, and move to another part of the slide show.

To create a SpeedLink object

1Click an object.

2Click Format ` Object properties ` SpeedLink.

3Type a name in the SpeedLink name box.

If you want to make the SpeedLink object invisible, enable the Invisible while playing or printing slides check box.

4In the Link assignment area, enable one of the following options:

• Go to — from a list box, lets you choose a slide that displays when you click the SpeedLink object during a slide

show

• Action — from a list box, lets you choose the action that occurs when you click the SpeedLink object during a

slide show

The cursor displays when you position it where the SpeedLink is located, even if the SpeedLink is invisible.

Part Four: Presentations 179

Te x t b a si cs

In this chapter:

• “Text objects” on page 179

• “Text formatting” on page 180

• “Text arrangement” on page 181

• “Text correction” on page 182

For additional topics, please see “Adding and formatting text in slide shows and drawings” in the Presentations

Help.

Te x t o b j e c t s

You can create text objects by inserting text boxes and text lines. Text boxes expand in length and text lines expand in

width to contain text as you type.

You can adjust the position of text in a text box. You can also move individual characters or blocks of text, and you

can delete them.

To i n s e r t a t e x t b o x

1Click Insert ` Text box.

You can also click the Text box button on the tool palette.

2Drag to define the text box.

You can also click in the slide show or drawing window.

3Type text in the text box.

To insert a line of text

1Click Insert ` Text line.

2Click in the slide show or drawing window.

3Type text.

To position text in a text box

1Double-click a text box.

2Click at the beginning of the text.

3Click Format ` Line, and click one of the following:

• Center — centers text

• Flush right — positions text to the right

To m o v e t e x t

1Double-click a text object.

2Select the text.

180 Text basics

3Drag the selected text to a new position inside the selected text object.

To delete text

1Double-click a text object.

2Select the text.

3Click Edit ` Delete.

Te x t f o r m a t t i n g

You can use Corel RealTime Preview to view different font styles, sizes, and colors before you apply them to your text.

You can also format text by setting text attributes.

To preview and apply font properties

1Double-click a text object.

2Open the Font selection list box on the property bar, and point to a font.

The text object changes to display the font to which you’re pointing. Choose a font from the Font selection list box

to apply it.

3Open the Font size list box on the property bar, and point to a font.

The text object changes to display the font size to which you’re pointing. Choose a font from the Font size list box

to apply it.

4On the tool palette, open any of the following pickers:

• Fill pattern

• Foreground fill color

• Background fill color

Point to a pattern or color. When you pause on a color, the text in the text object displays a preview of the font

color. Click a pattern or color to apply it.

To set font properties

1Double-click a text object.

2Select the text.

3Click Format ` Font.

4Click the Font tab.

5Choose a font from the Face list.

You can also

Change the appearance of text In the Appearance area, enable the Bold, Italic, or Underline

check box.

Change the font size Choose a font size from the Size list box.

Change the font size relative to the current size Click the Relative size picker, and click a size.

Part Four: Presentations 181

You can view a list of available attributes for each font by clicking the plus sign (+) to the left of the font.

You can also change the appearance of text by clicking the Bold button, the Italic button, or the

Underline button on the property bar.

Text arrangement

You can format text and text objects by adjusting the spacing between lines of text. You can also set text alignment

by positioning text to the left, right, or center in relation to the sides of a text box.

You can also indent lines or paragraphs of text. You can remove any indents from text.

To set the line spacing

1Click a text box.

2Click Format ` Line ` Spacing.

3Type a number in the Spacing box.

To set text alignment

1Click a text box.

2Click Format ` Justification, and click one of the following:

• Left — aligns text to the left

• Right — aligns text to the right

• Center — aligns text to the center

You can also justify text by opening the Justification picker on the property bar and clicking an alignment.

To indent text

1Double-click a text box.

2Click at the beginning of a line of text.

3Click Format ` Paragraph, and click one of the following:

• Indent — indents the left margin of the paragraph by one tab stop

• Hanging indent — indents all but the first line of the paragraph by one tab stop

• Double indent — indents the paragraph equally from both sides

To remove an indent from text

1Double-click a text box.

2Click at the beginning of the line of indented text.

Change the font color Open the Color picker, and click a color.

Restore the text appearance Right-click the selected text, and click Normal.

You can also

182 Text basics

3Click Format ` Paragraph ` Back tab.

Text correction

You can find and replace text by searching for specific words or phrases and replacing them with other words or

phrases.

You can display the text formatting codes that correspond to the line of text where the cursor is located. The codes

appear in the lower-right corner of the application bar.

You can automatically correct spelling, capitalization, or spacing errors as you type.

To find and replace text

1Double-click a text object.

To find and replace text by using the Slide Outliner, click View ` Slide Outliner.

2Click Edit ` Find and replace.

3Type text in the Find box.

4Type replacement text in the Replace with box.

5Choose a direction from the Direction list box.

6Click one of the following:

• Replace — replaces the selected occurrence of the text

• Replace all — replaces all occurrences of the text

To display text formatting codes

1Double-click a text object.

2Click View ` Reveal Codes.

To correct words automatically as you type

1Click Tools ` QuickCorrect.

2Enable the Replace words as you type check box.

3Click Close.

To correct capitalization and spacing automatically

1Click Tools ` QuickCorrect.

2Click Options.

3In the Sentence corrections area, enable any of the following check boxes:

• Capitalize next letter after end of sentence punctuation

• Correct two irregular capitals (make second letter lowercase)

• Change two spaces to one space between words

In the End of sentence corrections area, you can specify how spaces between sentences are handled.

Part Four: Presentations 183

Titles and subtitles

In Presentations, when slides with layouts are inserted into a slide show, they are automatically created with

placeholders for titles and subtitles.

In this chapter:

• “Formatting titles and subtitles”

• “Changing the line spacing in titles and subtitles” on page 185

• “Adding boxes to titles and subtitles” on page 185

For additional topics, please see “Working with titles and subtitles in Presentations” in the Presentations Help.

Formatting titles and subtitles

You can format the appearance of a title or subtitle by changing such attributes as the font, the font size, and the

color. You can also change the font fill of a title or subtitle.

To change the font properties of a title or subtitle

1Click a title or subtitle.

2Click Format, and click one of the following:

• Title properties

• Subtitle properties

3Click the Fonts tab.

4Choose a font from the Font face list box.

5Type a value in the Size box.

6In the Appearance area, enable any of the following check boxes:

• Bold

• Underline

• Italic

7In the Color area, open the Foreground picker, and click a color.

8Open the Background picker, and click a color.

The background color is visible only if a font fill style other than the default is selected.

You can also format the appearance of a subtitle by clicking the Subtitle properties button on the property

bar.

To change the font fill of a title or subtitle

1Follow steps 1 through 3 in the previous procedure.

2In the Appearance area, click Font properties.

3In the Font properties dialog box, click the Fill tab.

4In the Fill style area, click one of the following:

184 Titles and subtitles

• Pattern

• Gradient

5Open the Foreground picker, and click a color.

6Open the Background picker, and click a color.

7Click a fill style on the palette.

To change the font outline of a title or subtitle

1Follow steps 1 and 2 in the previous procedure.

2In the Font properties dialog box, click the Outline tab.

3Open the Color picker, and click a color.

4Open the Style picker, and click a line style.

5Open the Width picker, and click a line width.

Part Four: Presentations 185

Changing the line spacing in titles and subtitles

You can specify the amount of space between the lines of text in a title or subtitle.

To change the line spacing in a title or subtitle

1Click a title or subtitle.

2Click Format, and click one of the following:

• Title properties

• Subtitle properties

3Click the Spacing tab.

4Type a value in the Line spacing box.

Adding boxes to titles and subtitles

You can add a box to a title or subtitle and choose its position, shape, and color. You can then apply pattern or

gradient fills to the box to, for example, emphasize certain points in your presentation.

As well, you can apply texture or picture fills, including custom made fills, to a box.

To add a box to a title or subtitle

1Click a title or subtitle.

2Click Format, and click one of the following:

• Title properties

• Subtitle properties

3Click the Box tab.

4In the Position area, enable one of the following options:

• Above

• Below

• Above and below

• Behind

5In the Corner style area, enable one of the following options:

• Rectangle

• Rounded rectangle

• Octagon

6In the Frame style area, choose a frame from the Type list box.

7Open the Color picker, and click a color.

186 Titles and subtitles

To apply a pattern or gradient fill to a title or subtitle box

1Click a title or subtitle.

2Click Format, and click one of the following:

• Title properties

• Subtitle properties

3Click the Box tab.

4In the Fill style and color area, click Properties.

5In the Object properties dialog box, click one of the following icons:

• Pattern

• Gradient

6Open the Foreground picker, and click a color.

7Open the Background picker, and click a color.

8Click a pattern or gradient on the palette.

To apply a texture or picture fill to a title or subtitle box

1Follow steps 1 through 4 in the previous procedure.

2In the Object properties dialog box, click one of the following icons:

• Texture

• Picture

3Choose a texture or picture from the Category list box.

4Click a texture or picture on the palette.

Part Four: Presentations 187

Bulleted lists

You can create bulleted lists in Presentations to effectively communicate sequential ideas within drawings and slide

shows.

This is an example of a bulleted list.

In this chapter:

• “Creating bulleted lists”

• “Changing the appearance of text in bulleted lists” on page 188

• “Changing the appearance of bullets in bulleted lists” on page 188

• “Changing the line spacing in bulleted lists” on page 189

• “Using styles with bulleted lists” on page 189

• “Animating bulleted lists” on page 190

For additional topics, please see “Working with bulleted lists” in the Presentations Help.

Creating bulleted lists

Keep the following points in mind when you create any type of bulleted list:

• Express a single idea on each line.

• Avoid using more than six items in a list.

• Use nouns and action verbs to start sentences.

Levels can be created within these bulleted lists.

To create a bulleted list

1Click Insert ` Bulleted list.

2Click in the slide show or drawing window.

3Type text on the bulleted line.

4Press Enter.

If you want to create a new level within the list, press Tab .

5Click outside the bulleted list to return to the slide show or drawing window.

To create a new level for a bulleted list item

1Double-click a bulleted list.

2Click at the beginning of a list item.

188 Bulleted lists

3Press Tab . The item moves down one level.

To move the item up one level, press Shift + Tab.

Changing the appearance of text in bulleted lists

You can customize the appearance of text and bullets within a bulleted list, including the font size, color, and

attributes of text, and the fill and outline of font. You can also change the alignment of a bulleted list level.

To change the font properties in a bulleted list level

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Fonts tab.

To change the alignment of a bulleted list level

1Double-click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Bullets tab.

4Choose a list level from the list.

5Choose a position from the Justification list box.

Changing the appearance of bullets in bulleted lists

You can change the shape of a bullet, or use a different symbol for a bullet. You can also choose to change the bullet

type for all list levels and resize a bullet.

To change the shape of a bullet

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Bullets tab.

4Choose a list level from the list.

5Choose a bullet shape from the Bullet shape list box.

To use a different symbol as a bullet

1Follow steps 1 through 4 in the previous procedure.

2Choose Other from the Bullet shape list box.

3In the Symbols dialog box, click Set, and click a symbol set.

4Click a symbol on the Symbols palette.

5Click Insert and close.

Part Four: Presentations 189

To change the bullet type for all list levels

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Bullets tab.

4Choose a bullet type from the Bullet set (all levels) list box.

To resize a bullet

1Follow steps 1 through 3 in the previous procedure.

2Choose a list level from the list.

3Type a value in the Relative size box.

Relative bullet size is calculated in relation to the current bullet size.

Changing the line spacing in bulleted lists

You can change the amount of line spacing in a bulleted list. Spacing can be adjusted between the text on the same

level, between each main bullet level, and between subordinate bullet levels.

To change the line spacing in a bulleted list

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click the Spacing tab.

Using styles with bulleted lists

Presentations lets you choose various attributes for bulleted lists and save them for future use. For example, you can

choose the color and size of fonts or the properties of a bulleted list and save them to use in new presentations. You

can also apply saved bulleted list styles to other bulleted lists.

To save a bulleted list style

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Modify any attributes.

4Click Save style.

5In the Save chart style dialog box, choose the drive and folder where you want to save the style.

6Type a filename in the Filename box.

7Click Save.

The file format extension of a bulleted list style file is .chs (chart styles).

190 Bulleted lists

To apply a bulleted list style

1Click a bulleted list.

2Click Format ` Bulleted list properties.

3Click Load style.

4In the Retrieve chart style dialog box, choose the drive and folder where the style is stored.

5Type a filename in the Filename box.

6Click Open.

Animating bulleted lists

You can use animation as a special effect to capture your audience’s attention and reinforce the points in your

presentations. For example, you can animate list items so that they move across the screen or animate them in place.

To animate a bulleted list on a bulleted list slide

1Click Insert ` New slide.

2Click the Bulleted list layout on the Layout palette, and click OK.

3Create the bulleted list, and click Format ` Bulleted list properties.

4Click the Bullet animation tab.

Part Four: Presentations 191

Graphics

In this chapter:

• “Understanding graphics formats”

• “Inserting graphics” on page 192

See also “Working with graphics and pictures” in the Presentations Help.

Understanding graphics formats

The two main types of computer graphics are vector graphics and bitmaps.

Vector graphics

Vector graphics are made of lines and curves, and they are generated from mathematical descriptions that determine

the position, length, and direction in which lines are drawn.

Vector graphics are ideal for logos and illustrations because they are resolution-independent and can be scaled to

any size, or printed and displayed at any resolution, without losing detail and quality. In addition, you can produce

sharp and crisp outlines with vector graphics.

Bitmaps

Bitmaps, also known as raster graphics, are composed of tiny squares called pixels. Each pixel is mapped to a location

in an image and has numerical color values.

Bitmaps are excellent for photographs and digital paintings because they reproduce color gradations well. Bitmaps

are resolution-dependent — that is, they represent a fixed number of pixels. While they look good at their actual size,

they can appear jagged or lose image quality when scaled, or when displayed or printed at a resolution higher than

their original resolution.

For help working with bitmaps, see “Bitmaps” on page 193.

192 Graphics

Inserting graphics

Vector graphics, such as CorelDRAW (CDR) files, are ideal for use in slide shows.

You can, however, add bitmaps in formats such as Windows bitmap (BMP) or TIFF to slide shows. For best results:

• Don't compress bitmaps or you'll lose much of the image quality.

• Bitmaps should contain at least 256 colors.

• Bitmaps should have a minimum resolution of 96 dpi for screen, 150 dpi for print.

To insert a graphic from the Scrapbook

1Click Insert ` Graphics/Pictures ` Clipart.

2Click one of the following tabs:

• Clipart — vector graphics

• Photos — bitmaps

3Choose a category from the list.

4Click a graphic on the palette.

5Click Insert.

6Click Close.

To insert a graphic from a file

1Click Insert ` Graphics/Pictures ` From file.

2Choose the drive and folder where the file is stored.

3Choose a file.

4Click Insert.

Part Four: Presentations 193

Bitmaps

In this chapter:

• “Creating and saving bitmaps” on page 193

• “Modifying bitmaps” on page 194

• “Applying special effects to bitmaps” on page 195

• “Converting bitmaps and vector objects” on page 196

Creating and saving bitmaps

You can create new, original bitmaps by using the Bitmap Editor.

To create a bitmap

1Click Insert ` Graphics/Pictures ` Bitmap.

2Drag to define the bitmap frame.

3Use the bitmap tools in the Bitmap Editor to create a bitmap.

4Click File ` Close Bitmap Editor.

To save a bitmap

1Click a bitmap.

2Click File ` Save as.

3Enable the Selected items option.

4Click OK.

5In the Save dialog box, choose the drive and folder where you want to save the bitmap.

6Type a name in the Filename box.

7Choose a graphic type from the File type list box.

WordPerfect Graphic (WPG) is the default bitmap format.

8Click Save.

9In the Export dialog box, choose your desired settings.

194 Bitmaps

Modifying bitmaps

Modifying bitmaps in Presentations can be done with precision. You can refine small details, make drastic changes,

and intensify effects on the bitmap as a whole.

To select an area of a bitmap

1Double-click a bitmap.

2Click Edit ` Select area.

3Drag to select an area of the bitmap.

To size the frame around a bitmap

Increasing the size of the frame around a bitmap does not alter the bitmap itself; however, moving any part

of the bitmap outside of the resized frame will delete that part when you close the Bitmap Editor window and

return to the drawing window.

To zoom in on a bitmap

1Double-click a bitmap.

2Click View ` Zoom.

A check mark beside Zoom indicates that you have zoomed in on the bitmap.

To erase parts of a bitmap

1Double-click a bitmap.

2Click Insert ` Eraser.

3Click Format ` Brush.

4In the Brush attributes dialog box, choose a brush shape from the Brush shape list box.

5Type a value in the Brush width box.

6Drag to erase any part of the bitmap.

When you erase parts of a bitmap, they are replaced with the transparent color that you specify.

You can also erase a selected area of a bitmap by clicking Edit ` Select area, dragging to select an area of a

bitmap, and clicking Edit ` Erase selection.

To Do the following

Size the frame around a bitmap Double-click the bitmap, and drag the side or corner

handles to resize the frame.

Size the frame around a rotated or skewed bitmap Click Tools ` Convert to bitmap. Click OK. Double-click the

bitmap, and drag the side or corner handles to resize the

frame.

Part Four: Presentations 195

To remove a bitmap

1Double-click a bitmap.

2Click Edit ` Clear.

To resample a bitmap

1Click a bitmap.

2Drag the handles to resize the bitmap.

3Click Tools ` Resample bitmap.

4Click Resample.

Applying special effects to bitmaps

Presentations includes a variety of special effects for bitmaps.

To apply a special effect to a bitmap

1Double-click a bitmap.

2Click Edit ` Select area.

3Drag to select an area of the bitmap.

4Click Tools ` Special effects.

5Enable one of the following options:

• Full image — applies the special effect to the entire bitmap

• Inside area — applies the special effect inside the selected area

• Outside area — applies the special effect outside the selected area

6Choose a special effect from the Effects list.

Click Apply to preview the effect in the After window.

196 Bitmaps

Converting bitmaps and vector objects

You can convert bitmaps to vector objects — or vector objects to bitmaps.

To convert a bitmap to a vector object

1Click a bitmap.

2Click Tools ` Trace bitmap.

To convert a vector object to a bitmap

1Click a vector object.

2Click Tools ` Convert to bitmap.

3Click Convert.

Part Four: Presentations 197

Shapes

You can enhance Presentations slides and drawings with seven categories of preset shapes.

In this chapter:

• “Drawing shapes”

• “Editing shapes” on page 199

Drawing shapes

Line shapes can be everything from a simple line to a polyline. You can draw lines, polylines, and curves. You can also

draw closed curves and Bezier curves.

Other shapes that you can draw include basic shapes, such as rectangles and diamonds; arrow shapes; flowchart

shapes, such as connectors and processes; star shapes; callout shapes; and action shapes, such as volume buttons

and transition buttons.

To draw a line

1Click Insert ` Shape ` Line shapes, and click a line shape.

2Drag to draw the line shape.

You can also draw a precise horizontal, vertical, or diagonal line shape by holding down Shift while dragging.

You can also draw line shapes by clicking the Line shapes button on the tool palette.

To draw a polyline

1Click Insert ` Shape ` Line shapes, and click a polyline shape.

2Drag to draw the polyline.

3Double-click to complete the shape.

You can transform an elliptical arc polyline shape into a circle by double-clicking the shape with the Selection

tool and moving an edit point to the inside of the arc.

To draw a curve

1Click Insert ` Shape ` Line Shapes ` Curve.

2Click once in the drawing or slide show window.

3Drag to start the curved line.

4Click to create the first section of the curve.

5Drag to continue the curve.

6Double-click to complete the curve.

To draw a closed curve

1Click Insert ` Shape ` Line shapes ` Closed curve.

198 Shapes

2Click once in the drawing or slide show window.

3Drag to start the curved shape.

4Click to create the first section of the curve.

5Continue to drag and click to create the curved shape you want.

6Double-click to complete the closed curve.

To draw a Bezier curve

1Click Insert ` Shape ` Line shapes ` Bezier.

2For each section of the curve, click to start the curved line, and drag to curve the line in another direction.

3Double-click to finish the curve.

The distance between the control points and the node determines the height or depth of the segment that

you are drawing.

You can draw a cusp in the Bezier curve by dragging from the anchor point, sizing and curving the segment,

then holding down Alt and dragging in the direction that you want the next curve. You can then release Alt

and size and curve the next segment.

To draw a shape

1Click Insert ` Shape, and click a shape in one of the following categories:

• Basic shapes

• Arrow shapes

• Flowchart shapes

• Star shapes

• Callout shapes

• Action shapes

If you want to draw a shape from the center, hold down Alt, and click where you want to create the center of the

shape.

2Drag diagonally to draw the shape.

For more information about creating action shapes, see “Creating SpeedLink objects” on page 178.

You can also create a shape with equal horizontal and vertical dimensions by holding down Alt + Shift as you

draw the shape.

You can also draw shapes by clicking the Basic shapes button, the Arrow shapes button, the Flowchart

shapes button, the Star shapes button, the Callout shapes button, or the Action shapes button

on the tool palette.

Part Four: Presentations 199

Editing shapes

You can resize the shapes you add to slides and drawings by using a glyph.

You can also change the form, angle, or direction of a line or polyline by using the edit points.

To size a shape by using a glyph

1Click a shape.

2Drag a glyph until the shape is the size you want.

To change the shape of a line or polyline

1Click a line or polyline.

2Click Edit ` Edit points.

3Drag the edit points until the shape is the size you want.

Edit points are specific to lines and polylines. If you want to access the edit points of a shape other than a

line or polyline, you must first convert the shape to a polygon.

To convert a shape to a polygon

1Click a shape.

2Click Tools ` Convert to polygon.

To change the shape of a polygon

1Click a polygon.

2Click Edit ` Edit points.

3Drag any of the edit points.

When you edit a polygon, it does not maintain its standard size or proportions. The shape is treated as a series

of lines or polylines instead of a preset shape.

Part Four: Presentations 201

Sounds

Once you have correctly installed and set up sound hardware on your computer, you can add Wave (WAV), MPEG-1

Audio Layer-3 (MP3), and Windows Media® Audio (WMA) sound files. You can also add Musical Instrument Digital

Interface (MIDI) files to slides. You can add an entire CD track or only sections of a track to slides by choosing specific

starting and stopping points.

If you have a microphone and an internal sound card that supports digital audio or an external sound device that

supports digital audio, you can also record any sound and add it to your slides. For more information about recording

and saving sounds, consult your operating system’s Help file.

To insert a sound or MIDI file into a slide

1Click Insert ` Sound.

2Click Browse beside one of the following boxes:

• Sound

• MIDI

3Choose the drive and folder where the sound file is stored.

4Type a filename in the Filename box.

5Click Open.

You can only play one MIDI and one sound file at the same time. You cannot play two sound files of the same

type simultaneously.

To get the best results from the MIDI files that are included with Presentations, make sure that your system is

set up correctly for your sound card.

To add an entire CD track to a slide

1Click Insert ` Sound.

2Click Browse beside the CD box.

3In the Slide CD — Audio dialog box, type a track description in the Description box.

4Type the number of the CD track in the Track box.

To add part of a CD track to a slide

1Follow the previous procedure.

2Disable the From beginning check box.

3In the Start location area, type a value in any of the following boxes:

• Minutes

• Seconds

• Frames

4Disable the To end check box.

5In the End location area, type a value in any of the following boxes:

• Minutes

202 Sounds

• Seconds

• Frames

To record a sound file

1Click Format ` Slide properties ` Sound.

2Click Record.

3In the Sound dialog box, click Record.

4Click Stop when you finish recording.

Part Four: Presentations 203

Movies and animations

You can add movies to slide shows in a variety of formats, including Moving Pictures Experts Group (.mpeg), Audio

Video Interleaved (.avi), QuickTime® (.mov and .qt), and Animated GIF (.gif).

Certain movie-file types require installed drivers.

To add a movie file to a slide show

1Click Insert ` Movie.

To insert an animated GIF, click Insert ` Animated GIF.

2Choose the drive and folder where the file is stored.

If you want to save the movie within the slide show, enable the Save movie within slide show document check box.

3Choose a file type from the File type list box.

If you are adding an animated GIF, the file type is chosen for you.

4Type a filename in the Filename box.

5Click Insert.

The file size of the slide show increases greatly.

To change a movie file in a slide show

1Right-click the movie, and click Movie properties.

Alternatively, click the Movie properties button on the property bar.

2Click Browse beside the Movie name box.

3Choose the drive and folder where the file is stored.

4Choose a file type from the File type list box.

5Type a filename in the Filename box.

6Click Insert.

You can also

Apply a movie border to the slide show Choose a border type from the Movie border list box.

Display the control panel while playing a slide show Enable the Display control panel when playing show check

box.

Save the movie file within the slide show Enable the Save movie within slide show document check

box.

Play the movie continuously Enable the Loop the movie for continuous play check box.

204 Movies and animations

To play a movie in a slide show

• Select the movie, and click View ` Play movie.

Alternatively, click the Play movie button on the property bar.

You can also

Access play settings Right-click the movie, and click Movie properties.

You can also click the Movie properties button on the

property bar.

Hide the movie when it is not playing Enable the Hide movie while not playing check box.

Set the movie to play only when clicked Enable the Play movie when clicked check box.

Set the movie to play automatically Enable the Play movie check box, and type a value in the

Seconds after slide transition box.

Part Four: Presentations 205

Presenting slide shows

In this chapter:

• “Playing slide shows”

• “Increasing the speed of slide shows” on page 206

• “Using the slide highlighter” on page 16

You can also present slide shows by working from a print-out or a PDF file. For information, see “Sharing slide

shows” on page 207.

Playing slide shows

There are different ways to play slide shows in Presentations.

You can play a slide show by manually controlling the display of each slide.

A slide show can also be played automatically, with each slide displayed in succession and where you can control

the time delay between the display of each slide.

To check the appearance, transition, sound, and so on of a slide without playing the entire slide show, you can use

QuickPlay™.

You can also play portable slide shows, which play on any computer that uses the Windows operating system,

even if it doesn’t have Presentations installed. For information about creating portable slide shows, see

“Creating and opening slide shows” in the Presentations Help.

You can also smooth out the appearance of text when playing slide shows. See “Enabling text smoothing” in

the Presentations Help.

To play a slide show manually

1Click View ` Play slide show.

2Choose a slide from the Beginning slide list box.

If you want to play the slide show continuously, enable the Repeat slide show until you press “Esc” check box.

3Click Play.

4Click in the slide show window to advance to the next slide or animation.

If you want to return to the previous slide or animation, right-click the slide show window, and click Previous

slide.

You can also play a slide show by clicking the Play slide show button on the toolbar.

You can also return to the previous slide or animation by pressing Page up.

206 Presenting slide shows

To play a slide show automatically

1Click Format ` Slide properties ` Display sequence.

2In the Display next slide area, enable the After a delay of option.

3Type a value in the Seconds box.

4Enable the Apply to all slides in slide show check box.

The time delay begins the second the first slide displays on the screen.

Time delays also apply to animated images. For example, if you set a two-second time delay for a slide, the first

animated object automatically displays two seconds after the slide appears. The next animated object follows

two seconds later, and so on. Two seconds after the last animated object displays, the show advances to the

next slide.

You can also apply a different time delay to each slide in a slide show by selecting an individual slide.

To play a slide show by using QuickPlay

1Click a tab on the bottom of the slide show window.

2Click the QuickPlay tab on the side of the slide show window.

3Press Esc to stop playing the slide show.

When QuickPlay reaches the end of the show, it returns to the slide show window.

Increasing the speed of slide shows

You can speed up the display of a slide show by creating a QuickShow.

When you create a QuickShow, each slide in the slide show is saved as a bitmap for quicker display. Slides from a

QuickShow file display on the screen with the delay time you apply. For information about delay times, see “To play

a slide show automatically” on page 206.

To increase the speed of a slide show

1Click View ` Play slide show.

2Click Create QuickShow.

3Enable the Use QuickShow file check box.

If you change any part of a slide show, you must re-create the QuickShow file.

QuickShow files use more memory than regular slide show files, creating a larger file.

Part Four: Presentations 207

Sharing slide shows

In this chapter:

• “Printing slide shows” on page 207

• “Publishing slide shows to PDF” on page 208

For additional topics, please see “Printing” and “Sharing projects” in the Presentations Help.

Printing slide shows

Presentations offers a variety of options for printing your slide shows.

To print a slide show

1Click File ` Print.

You can also click the Print button on the toolbar.

2On the the Main page, choose a printer from the Name box.

3In the Print range area, enable one of the following options:

• Full document — prints the entire file

• Current view — prints only the current page or slide

• Selected objects — prints a specific object in a slide or drawing

• Slides — prints only the specified slides

• Handouts — prints handouts

• Speaker notes — prints speaker notes

• Audience notes — prints audience notes

Type a value in the Number of slides per page box, if available.

4In the Copies area, type the number of copies you want to print in the Number of copies box.

If you want the copies collated, enable the Collate option.

5Click Print.

208 Sharing slide shows

Publishing slide shows to PDF

Presentations lets you publish your slide shows to PDF.

To publish to PDF

1Click File ` Publish to PDF.

2Choose the drive and folder where you want to save the file.

3Type a filename in the File name box.

4From the PDF style list box, choose a PDF type.

5Click Settings, and specify any additional PDF settings in the Publish to PDF settings dialog box that appears.

Click OK to apply your settings and return to the Publish to PDF dialog box.

6Click Save.

If you do not want the PDF file to open automatically after it is saved, disable the Open PDF after saving check box.

Part Five: Utilities 209

Part Five: Utilities

WordPerfect Office provides a vast array of supplementary tools that can help you accomplish specific tasks quickly

and easily.

Certain utilities described in this section are available only in certain versions of WordPerfect Office. To compare

versions, please visit WordPerfect.com.

WordPerfect Lightning

Corel® WordPerfect® Lightning™ allows you to view, create, and capture content in a variety of ways. For details,

see page 211.

Address Book

The Address Book is an information center that lets you store personal and business contact information. For details,

see page 214.

Conversion utility

The conversion utility lets you convert files in various formats to one of five WordPerfect file formats. For details, see

page 217.

File-management tools

WordPerfect Office provides two file-management tools: WordPerfect Office file-management dialog boxes (or

“enhanced file dialogs”), and QuickFinder™. For details, see page 219.

Equation Editor

Equation Editor lets you insert equations in WordPerfect and Presentations. For details, see page 222.

Scrapbook

Scrapbook is a graphics utility that lets you search for and insert clipart, photo, sound, and movie files in WordPerfect,

Quattro Pro, and Presentations. For details, see page 224.

Text Art

TextArt™ lets you transform words into designs. You can use TextArt in WordPerfect, Quattro Pro, and Presentations.

For details, see page 226.

Printing engine

The WordPerfect Office printing engine provides a variety of printing and page-setup options for WordPerfect (see

page 99), Quattro Pro (see page 157), and Presentations (see page 207).

PerfectScript utility

The PerfectScript utility lets you automate tasks by creating PerfectScript macros. For details, see page 249.

210 Part Five: Utilities

Paradox

Certain versions of WordPerfect Office include Paradox, a powerful and easy-to-use relational database program that

helps you organize, track, and retrieve information. For details, please see the Paradox Help.

Third-party software

Certain versions of WordPerfect Office also include third-party software. For details on any such programs, please refer

to their documentation.

The Utilities page of the Reference Center offers extensive help for the utilities included with all versions of

WordPerfect Office. See “To access the Reference Center” on page 9.

Part Five: Utilities 211

WordPerfect Lightning

WordPerfect Lightning lets you view, capture, and reuse information and images. With WordPerfect Lightning, you

have the tools you need to work with others and to capture and fine-tune your ideas.

You can use WordPerfect Lightning to take notes or to view graphics, photos, or documents saved as Microsoft Word

or WordPerfect files. When it’s time to polish your work, WordPerfect Lightning integrates seamlessly with

WordPerfect and Microsoft Word.

In this chapter:

• “Getting started” on page 211

• “Using the Navigator window” on page 211

• “Using the Notes window” on page 212

• “Using the Viewer window” on page 213

Getting started

When you start WordPerfect Lightning, you’ll find the Navigator window. The Navigator lets you create, store, and

organize your WordPerfect Lightning notes in a familiar tree structure.

The Notes window lets you capture your ideas and reuse information from other sources.

Finally, the Viewer window lets you view Microsoft Word, WordPerfect, and image files.

To start WordPerfect Lightning

• Click Start ` All Programs ` WordPerfect Office ` WordPerfect Lightning.

To quit WordPerfect Lightning, click the Close button.

Using the Navigator window

The Navigator is a folder-based application in which you can organize your notes and documents. It looks very much

like an instant messaging window and provides a familiar tree structure.

From the Navigator window, you can

• create, store, and access WordPerfect Lightning notes

• print and e-mail WordPerfect Lightning notes

• capture images of documents and applications appearing on-screen

To c r e a t e a n o t e

• Click the New Note button.

When closed, notes are saved automatically to the active folder in the Navigator. To open a closed note,

double-click it.

To print a note, right-click it, and choose Print.

212 WordPerfect Lightning

To e-mail a note, right-click it, and choose Send to ` Mail Recipient.

To capture an image

1Click the arrow beside the Snapshot button, and choose an option:

• Take Snapshot to New Note

• Take Snapshot to WordPerfect

• Take Snapshot to Clipboard

2Drag around the area that you would like to include in the image.

Using the Notes window

The Notes window is a small word-processing tool in which you can capture your ideas by typing or pasting content.

It gives you access to standard word-processing features, such as fonts and font styles, bullets and numbering, text

alignment, tables, and color. The Notes window even lets you insert graphics or pictures in your notes.

From the Notes window, you can

• create, print, and e-mail notes

• format note text for later reuse

• add graphics or pictures to your notes

To c r e a t e a n o t e

• Click the New Note button.

To print a note, click the Print button.

To e-mail a note, click the arrow next to the Send to button, and choose Send to Mail Recipient.

To format the text in a note

1Drag across the text to select it.

2Use the text-formatting controls on the toolbar.

To add an image to a note

1Click in the note where you want to insert the image.

2Click the Insert button, and choose Image.

3Type the path and filename of the image in the Picture Source box.

If you don’t know the exact path and filename, you can locate the image by clicking Browse.

Part Five: Utilities 213

Using the Viewer window

You can use the Viewer window to open and view WordPerfect and Microsoft Word (DOC, DOCX) documents. You

can send a document to WordPerfect for editing, and you can print documents. You can also save documents to the

Navigator or to your local hard drive.

From the Viewer window, you can

• view WordPerfect and Microsoft Word (DOC, DOCX) files

• copy and reuse text from any document that you are viewing

• easily produce images of anything appearing on-screen

• send documents to the Navigator, to WordPerfect or Microsoft Word, or to e-mail

To v i e w a d o c u m e n t

1Click the Open button.

2Choose the folder where the document is stored.

3Choose the file type from the Files of type list.

4Choose the file, and click Open.

To copy text from a document

1Drag across the text to select it.

2Click the arrow beside the Copy button, and choose an option:

• Copy to Note

• Copy to WordPerfect

• Copy to Clipboard

To capture an image in a document

• See “To capture an image” on page 212.

To send a document

• Click the arrow beside the Save button, and choose an option:

• Save to Notebook

• Send to Word Processor

• Send to Main Recipient

214 Address Book

Address Book

The Address Book is an information center that lets you store personal and business contact information.

In this chapter:

• “Getting started” on page 214”

• “Creating address books” on page 214”

• “Opening address books” on page 215

• “Sorting and filtering address book data” on page 216

Getting started

You can start the Address Book from WordPerfect.

The Tree view in the left pane displays all open address books. When you select an address book format in the Tree

view in the left pane, all open address books in the selected format display in the Summary view in the right pane.

To start the Address Book

•In WordPerfect, click Tools ` Address Book.

To quit the Address Book, click File ` Exit.

Creating address books

You can create multiple address books to store different types of contact information.

Address entries are the records that you create in an address book. You can create an address entry for a person,

organization, or resource. You can also create a group address entry, which can contain individual, organizational,

and resource address entries, as well as other group address entries.

To create an address book

1Click File ` New.

2From the Address book type list, choose one of the following:

• Address book

• MAPI

3Type a name for the address book in the Name box.

To create an address entry

1Click an address book in the Tree view.

2Click Address ` New.

3From the Select entry type list, choose one of the following:

• Person

• Organization

Part Five: Utilities 215

• Resource

4Click OK.

5Type text in any of the boxes.

To edit an address entry, click Address ` Edit. To delete an address entry, click Address ` Delete.

To create a group address entry

1Click an address book in the Tree view.

2Click Address ` New.

3Choose Group from the Select entry type list.

4Click OK.

5Click the Group tab.

6Type a name for the group in the Group box.

If you want to include comments about the group, type text in the Comments box.

7Click Add/remove members.

8In the Add/remove members dialog box, choose a name from the Addresses list.

9Click Add.

To remove a name from the Addresses list, click Delete.

Opening address books

You can open the address books displayed in the Tree view.

When you close an address book, it no longer appears in the Tree view. You can open a closed address book by

browsing to the folder in which it is saved on your computer.

To open an address book displayed in the Tree view

1Click File ` Open.

2Choose an address book from the Previously opened books list.

To close an address book, click File ` Close.

To open an address book not displayed in the Tree view

1Click File ` Open.

2Click the Address book button.

3Click the Browse button.

4Choose the drive and folder where the address book is stored.

5Click Select.

6Choose an address book from the Available address books list.

7Click OK.

8In the Previously opened books dialog box, choose an address book from the Available address books list.

216 Address Book

Sorting and filtering address book data

In the Summary view, each address field in an address entry is displayed in a column. You can display, hide, or sort by

any address field column.

Not only can you search for an address entry, but you can filter an address book to display a specific address entry or

range of entries.

To sort by an address field column

1Click an address book in the Tree view.

2Click View ` Columns.

3In the Columns dialog box, do the following:

• Enable the check boxes for the columns you want to display.

• Disable the check boxes for the columns you want to hide.

4Click OK.

5Click the column title in the Summary view, and then click one of the following arrows:

• — sorts the column in ascending order

• — sorts the column in descending order

To search for an address entry

1Click an address book in the Tree view.

2Click Edit ` Find.

3Type filter criteria in the Find box.

4Click Find now.

To filter an address book

1Click an address book in the Tree view.

2Type filter criteria in the Search names box.

3Press Enter.

Part Five: Utilities 217

Conversion utility

The WordPerfect conversion utility lets you convert various types of files — such as files created in older versions of

WordPerfect, or Microsoft Word files — to one of five WordPerfect file formats.

You can start the conversion utility from Windows or from the WordPerfect application window. You can then use the

conversion utility to convert multiple files at a time.

Supported “Convert from” formats

You can convert from a variety of file formats:

• WordPerfect — various older versions, listed below

• Microsoft Word — DOCX (2007-2016), DOC (97 to 2003), and more

• HTM, RTF, TXT, and more

For a complete list of supported formats, please see the Conversion Utility Help.

Supported “Convert to” formats

You can convert to any of the following WordPerfect formats.

To start the conversion utility

• Do one of the following:

• In Windows, click Start ` All Programs ` WordPerfect Office ` Utilities ` Conversion Utility.

• In WordPerfect, click the Conversion Utility button on the Compatibility toolbar. If you click the button more

than once, you will open multiple instances of the conversion utility.

To quit the conversion utility, click Close.

To convert files

1In the conversion utility, click Add.

2Choose the drive and folder in which the files you want to convert are stored.

If you can’t see the files, choose All files from the File type box.

3Click Add all. If you want to convert the files in the folders within the folder, enable the Include subfolders check

box.

To convert a single file, click the file, and then click Add.

WordPerfect format Extension

WordPerfect 6 and later WPD

WordPerfect 4.2, 5.0, 5.1, 5.2 WP

WordPerfect 2.0, 2.1, 3.0, 3.1, 3.5 Macintosh WPM

WordPerfect 5.1, 5.2 Far East WP

WordPerfect Compound File WPD

218 Conversion utility

4From the Convert to list box, choose a version of WordPerfect.

5Click OK.

To convert a single document by opening it directly in WordPerfect, see “Opening documents” on page 34.

Part Five: Utilities 219

File-management tools

WordPerfect Office provides two file-management tools:

• file-management dialog boxes, or “enhanced file dialogs”

• QuickFinder — see page 220

Using the enhanced file dialogs

The WordPerfect Office file-management dialog boxes, or “enhanced file dialogs,” let you perform many file-

management tasks — and even view Web pages! — from directly within WordPerfect, Quattro Pro, and

Presentations.

By default, the enhanced file dialogs are enabled. If you are more comfortable with the default Windows file-

management dialog boxes, you can use them instead.

To open the enhanced file dialog

• In WordPerfect, Quattro Pro, or Presentations, click File ` Open.

To find a file

1In the enhanced file dialog, choose the drive or folder in which you want to search.

2Type the filename in the Filename box.

3Click Find now.

To p r e v i e w a f i l e

1In the enhanced file dialog, click the Preview button on the toolbar.

2From the Look in list box, choose the file you want to preview.

To add a shortcut to the Favorites folder

1In the enhanced file dialog, choose the file or folder.

2Click Favorites ` Add, and click one of the following:

• Add favorite folder — adds the entire folder to the Favorites folder

• Add favorite item — adds the selected file to the Favorites folder

To view a Web page or an intranet page

1In the enhanced file dialog, click the Web mode button.

2In the Look in box, type http:// (or, if required, https://) followed by the URL for the Internet or intranet page you

want to open.

3Press Enter.

220 File-management tools

To disable the enhanced file dialogs

1Do one of the following:

• In WordPerfect, click Tools ` Settings ` Files. Then, click the Document tab.

• In Quattro Pro, click Tools ` Settings. Then, click File options.

• In Presentations, click Tools ` Settings ` Environment. Then, click the Options tab.

2Disable the Use enhanced file dialogs check box.

Using QuickFinder

QuickFinder has two components:

•QuickFinder Searcher — finds files within a specified search scope

•QuickFinder Manager — lets you create standard or custom Fast Search files that are required to perform Fast

Searches

To start QuickFinder Searcher

• Click Start ` All Programs ` WordPerfect Office ` Utilities ` QuickFinder Searcher.

To find a file with QuickFinder Searcher

1From the Look in list box in QuickFinder Searcher, choose the drive or folder where the file is stored.

2In the Filename box, type a filename, word, or phrase.

You can use wildcards. An asterisk (*) represents one or more characters; a question mark (?) represents only one

character.

3Click Find now.

To stop the search at any time, click Stop find.

QuickFinder ignores special characters, such as an exclamation point (!) or an ampersand (&), when searching

for content.

You can further narrow your search by choosing a file type from the File type list box and by typing the date

saved in the Last modified list box.

To start QuickFinder Manager

• Click Start ` All Programs ` WordPerfect Office ` Utilities ` QuickFinder Manager.

To create a standard Fast Search file

1In QuickFinder Manager, click the Standard fast search setup tab.

2Click Create.

3In the QuickFinder standard fast search dialog box, type the name of a folder in the Folder to search box.

4Enable one of the following options:

• Automatic update every — lets QuickFinder automatically update the Fast Search file at the specified intervals

• Manual update — lets you manually update the file

Part Five: Utilities 221

5Click Options.

6In the QuickFinder Fast Search options dialog box, click Browse, and specify the search preferences and a secondary

location for the Fast Search information file.

To search using your standard Fast Search file, select the file in QuickFinder Searcher.

To create a custom Fast Search file

1In QuickFinder Manager, click the Custom Fast Search setup tab.

2Click Create.

3In the QuickFinder custom Fast Search dialog box, type a name for the Fast Search file in the Fast Search name box.

4Enable one of the following options:

• Automatic update every — lets QuickFinder automatically update the Fast Search file at the intervals that you

type in the boxes

• Manual update — lets you manually update the file

5In the Folder to add box, type the name of a folder you want to search with the specified path.

6Enable the Include subfolders check box.

7Click Add, and click Options.

8In the QuickFinder Fast Search options dialog box, specify the search preferences and a location for the Fast Search

file.

To search using your custom Fast Search file, select the file in QuickFinder Searcher.

222 Equation Editor

Equation Editor

You can use Equation Editor in WordPerfect and Presentations.

Creating equations

Equation Editor lets you insert preset equations — and build your own equations by inserting preset symbols and

templates.

Symbols are single characters, such as logic symbols and Greek characters. A template consists of a symbol and, in

some cases, writable “slots” for adding variables or other elements. For example, a fraction template provides two

slots: one for the numerator and one for the denominator, separated by a line ( ).

Each equation you insert into a document is treated as one item rather than individual symbols or characters. The

equation is inserted into a document inside a graphics box.

Editing equations

After creating an equation, you can manipulate it as necessary.

To insert a preset equation

1Click where you want to insert an equation.

2Click Insert ` Equation.

3Click the Edit equation tab.

4Click Presets. The Equation presets dialog box appears.

5Choose an equation from the Choose a preset list.

To insert an equation template

1Follow steps 1 to 3 in the previous procedure.

2Choose the template, or use its corresponding shortcut key.

For a list of shortcut keys, please see the Equation Editor Help.

To insert a symbol into an equation

1Select the equation in the document.

2Click Edit ` (Open) equation object.

3Click where you want to insert a symbol.

4Choose a symbol, or use its corresponding shortcut key.

For a list of shortcut keys, please see the Equation Editor Help.

To edit an equation

1Select the equation in the document.

2Click Edit ` (Open) equation object.

3Click the Edit equation tab.

Part Five: Utilities 223

You can also

Select an element in an equation Click the beginning (or end) of the equation element, hold

down Shift, and press the right arrow (or left arrow) key.

Move the selected equation element Hold down Ctrl, and press an arrow key.

Change the color of the selected equation element Click Color.

Change the style and size of the selected equation element Use the Style list box and the Size list box.

Delete the selected equation element Press Delete.

224 Scrapbook

Scrapbook

Scrapbook is a graphics utility that lets you search for and insert clipart, photo, sound, and movie files in WordPerfect,

Quattro Pro, and Presentations.

Understanding Scrapbook

Scrapbook does not store files but contains thumbnails that point to media files. A thumbnail is a low-resolution

miniature of a graphic or icon that is represented as an item in the Scrapbook utility window. Each item contains

properties, such as keywords, file paths, and location. Scrapbook can list files on a local disk drive, network drive, or

media disc.

You can start Scrapbook from within WordPerfect, Quattro Pro, or Presentations.

Working with Scrapbook items

You can use Scrapbook to insert a clipart file into a document. You can also insert a photo, sound, or movie file.

You can also import files into Scrapbook.

You can search for a Scrapbook item by using criteria such as file type, keyword, or filename.

To start Scrapbook

• Click Insert ` Graphics/Pictures ` Clipart.

To quit Scrapbook, click Close.

To insert a Scrapbook file into a document

1Choose a category from the Categories list.

2Click a tab: Clipart, Photos, Sounds, or Movies.

3Choose an item from the Scrapbook item window.

4Click Insert.

5(Quattro Pro only) Click to place the item at its default size, or click and drag to place the item and size it manually.

To import files into Scrapbook

1Click Import clips.

2Click Browse.

3Choose the drive and folder where the file is stored.

4In the Insert file dialog box, choose a filename from the list.

5Click Open.

When you import a file, Scrapbook places a thumbnail of the file in the Scrapbook database. The thumbnail is

represented as an item in the Scrapbook utility window.

Part Five: Utilities 225

To search for a Scrapbook item

1Click Find.

2Choose a file type from the Scrapbook item type list box.

3Click Find now.

You can search for Scrapbook items as often as you like, but only the last five results are displayed.

Only the last search is saved when you quit or reopen Scrapbook.

You can also

Search for a file by using keywords Type keywords in the Keywords box.

Search for a file by using a full or partial filename Type text in the Filename containing box.

226 TextArt

Te x t A r t

TextArt lets you transform words into designs. You can use multiple visual effects, such as font, color, and rotation

options, to create professional-looking 2D or 3D images. You can use TextArt in WordPerfect, Quattro Pro, and

Presentations.

Creating TextArt images

You can create a TextArt image yourself, or you can insert preset 2D and 3D images into documents.

Editing TextArt images

You can change the appearance of 2D TextArt images by using different shadow styles and colors.

You can also change the appearance of 3D Text Art images.

To c r e a t e a Te x t A r t i m a g e

1Click Insert ` Graphics/Pictures ` TextArt.

2Type text in the Type here box.

To insert a symbol, click Insert Symbol.

3Choose a text shape from the Shapes list box.

If you want to choose from other shapes, click More, and click a shape.

4Choose a font from the Font list box.

5Choose a font style from the Font style list box.

If you want to create a 3D image, enable the 3D mode check box.

To insert a preset 2D TextArt image

1Click Insert ` Graphics/Pictures ` TextArt.

2Type text in the Type here box.

To insert a symbol, click Insert Symbol.

3Click the 2D options tab.

4Open the 2D preset picker, and click a TextArt image.

To insert a preset 3D TextArt image

1Click Insert ` Graphics/Pictures ` TextArt.

2Type text in the Type here box.

To insert a symbol, click Insert Symbol.

3Click the 3D options tab.

4Enable the 3D mode check box.

5Open the 3D preset picker, and click a text style.

Part Six: Writing Tools 227

Part Six: Writing Tools

WordPerfect Office includes tools that can help improve the quality of your writing. These writing tools let you correct

errors in spelling and grammar, correct mistakes automatically, and help to refine your writing style.

Setting up the writing tools

If you open a file that is written in a language that is different from the writing tools you have installed, the writing

tools run in the installed language. For example, suppose the English writing tools are installed and you open a

Spanish file: the writing tools run in English.

If you want to use the writing tools in a different language, you may need to install the writing tools for that language

by modifying your installation of the software. See “To modify WordPerfect Office” on page 16.

At any time, you can change the language settings for the writing tools. For details, please see “Changing the

language settings” in the Help for WordPerfect, Quattro Pro, or Presentations.

Using the writing tools

WordPerfect Office offers the following writing tools:

•spelling checker — checks for misspelled words, duplicate words, and irregular capitalization. See page 229.

•grammar checker — checks for grammar, spelling, and style errors. See page 231.

•thesaurus — lets you look up synonyms, antonyms, and related words. See page 233.

•dictionary — lets you look up word definitions and spelling. See page 235.

•word lists — contain the words and phrases scanned when you proof your text using the writing tools. See

page 237.

Not all writing tools are available for all languages. For a per-language breakdown of supported writing tools,

please see “Reference: Using writing tools” in the Help for WordPerfect, Quattro Pro, or Presentations.

Additional resources

For more information on the writing tools, please see “Using the writing tools” in the Help for WordPerfect,

Quattro Pro, or Presentations.

For advice on specific types of projects, consult the following features:

•CorelTUTOR — a Help file that offers tutorials and walkthroughs. See “To access the Help” on page 11.

•PerfectExpert — a built-in panel that offers assistance with everyday tasks and detailed projects. See “To access the

PerfectExpert” on page 13.

The Writing Tools page of the Reference Center provides links to even more resources. See “To access the

Reference Center” on page 9.

Part Six: Writing Tools 229

Spelling checker

You can use the spelling checker to check the spelling of a file. In WordPerfect and Presentations, you can also check

the spelling of selected text.

You can manually edit text and then resume checking the spelling. You can also manually replace an incorrect word

or phrase.

You can customize how the spelling checker checks spelling in a document. For example, you can choose how the

spelling checker starts and whether it searches for misspelled words, irregular capitalization, duplicate words, and

words with numbers.

The spelling checker is not to be confused with the Spell Utility, a separate program that lets you create and

edit main word lists. See “Customizing main word lists” on page 239.

By customizing a user word list, you can store automatic replacements for words you regularly misspell. For

more information, see “Customizing user word lists” on page 238.

To check the spelling of a file

1Click Tools ` Spell checker.

2From the Check list box (if available), choose an option.

3Click Start.

To check the spelling of selected text

1Select the text you want to check.

2Click Tools ` Spell checker.

3Click Start.

In Quattro Pro, you cannot check selected text.

To edit spell-checked text manually

1Click Tools ` Spell checker.

2When Spell checker stops on a word or phrase, click in the document where you want to make changes.

3Edit the text.

230 Spelling checker

To replace an incorrectly spelled word or phrase

1Click Tools ` Spell checker.

2When Spell checker stops, choose a word or phrase from the Replacements list.

3Click Replace.

If Spell checker does not offer replacement words, click Skip or edit text manually in the Replace with box.

To set options for the spelling checker

1Click Tools ` Spell checker.

2Click Options.

Any options you change will be effective the next time you open the spelling checker.

You can also

Define automatic replacements Click Auto replace.

Skip an error once Click Skip once.

Skip all occurrence of an error Click Skip all.

Part Six: Writing Tools 231

Grammar checker

In WordPerfect and Presentations, you can use the grammar checker (“Grammatik”) to check the grammar of a file

— or of selected text.

You can manually edit text and then resume checking the spelling. You can also manually replace an incorrect word

or phrase.

You can check a document for a specific type of writing by using a checking style — a preset writing style rule. For

example, you can choose an advertising checking style to check advertising copy or marketing materials.

Grammatik also lets you analyze documents.

You can customize how Grammatik checks grammar in a document.

You cannot use the grammar checker in Quattro Pro.

To check the grammar of a file

1Click Tools ` Grammatik.

2From the Check list box, choose an option.

3Click Start.

To check the grammar of selected text

1Select the text you want to check.

2Click Tools ` Grammatik.

3Click Start.

To edit grammar-checked text manually

1Click Tools ` Grammatik.

2When Grammatik stops on a word or phrase, click in the document where you want to make changes.

3Edit the text.

To replace a grammatically incorrect word or phrase

1Click Tools ` Grammatik.

2When Grammatik stops, choose a word or phrase from the Replacements list.

3Click Replace.

You can also

Define automatic replacements Click Auto replace.

Skip an error once Click Skip once.

Skip all occurrence of an error Click Skip all.

232 Grammar checker

To select a checking style

1Click Tools ` Grammatik.

2Click Options ` Checking styles.

3In the Checking styles dialog box, choose a checking style.

4Click Select.

To analyze a document

1Click Tools ` Grammatik.

2Click Options ` Analysis, and choose a command:

• Parse tree — for a parse tree of the current sentence

• Parts of speech — for the parts of speech in the current sentence

• Basic counts — for a basic counts report on writing style

• Flagged — for a flagged errors report on writing style

• Readability — for a readability report on the document

To set options for the grammar checker

1Click Tools ` Grammatik.

2Click Options.

Part Six: Writing Tools 233

Thesaurus

You can use the thesaurus to refine your writing style.

You can replace a word with the thesaurus. When you look up a word, the thesaurus provides a short definition and

a list of the lookup options selected.

The thesaurus automatically replaces a word with a suggested word, but you can also use the thesaurus to insert

words.

You can customize the thesaurus to look up words or close automatically. The thesaurus can also be customized to

suggest spelling suggestions for misspelled words and display multiple alternative word lists.

The thesaurus lets you customize lookup options for synonyms, antonyms, related words, related information, and

cross-references. You can also look up hypernyms, hyponyms, and phrases.

To replace a word

1Select a word.

2Click Tools ` Thesaurus.

3Click Look up.

4In the list of categories, double-click a definition and click a word.

5Click Replace.

To i n s e r t a w o r d

1Click Tools ` Thesaurus.

2Type a word in the list box at the top of the Thesaurus page.

3Click Look up.

4In the document, click where you want to insert the word.

5In the list of definitions, double-click a definition and click a word.

6Click Insert.

To customize thesaurus options

1Click Tools ` Thesaurus.

2Click Options, and click one of the following:

• Auto look up

• Auto close

• Spelling assist

You can also

Look up words suggested by the thesaurus View definitions in the pane to the right of the suggested

words.

Look up any word Type a word in the list box at the top of the Thesaurus page.

Click Look up.

234 Thesaurus

To customize lookup options

1Click Tools ` Thesaurus.

2Click Options, and click one of the following:

• Synonym

• Antonym

• Related words

• Is a type of

• Has types

• Is a part of

• Has parts

• Example

Part Six: Writing Tools 235

Dictionary

You can use the dictionary to check word definitions and spelling. You can either look up the definition of a word or

search for all occurrences of that word in the dictionary's definitions.

The dictionary lets you customize the display, lookup, and language options to conform to your working style.

You also have the option of purchasing the upgrade from the Oxford English Pocket Dictionary to the Oxford English

Concise Dictionary.

To look up a word

1Click Tools ` Dictionary.

If the Auto lookup feature is enabled, the dictionary will look up the selected word from the document.

2Type a word in the box to the left of Go.

To search for a word

1Click Tools ` Dictionary.

2Choose Search from the mode list box.

3Type a word in the box to the left of Go.

4Click Go.

To set dictionary display options

1Click Tools ` Dictionary.

2Click Options ` Display.

3In the Dictionary display options dialog box, choose a definition property from the list.

4Choose a color from the list.

To set lookup options

1Click Tools ` Dictionary.

2Choose Look up from the mode list box.

3Click Options, and click one of the following:

• Alphabetical — lists the closest lookup matches

• Incremental — lists only the matches containing the entire word being looked up

To set language options

1Click Tools ` Dictionary.

2Choose Look up from the mode list box.

3Click Options, and click one of the following:

• English (US)

• English (UK)

236 Dictionary

To upgrade to the Oxford English Concise Dictionary

1Click Tools ` Dictionary.

2Choose Look up from the mode list box.

3Click Options ` Upgrade.

Follow the instructions in the Product activation dialog box.

The Oxford English Concise Dictionary and Oxford English Pocket Dictionary are the only dictionaries available

for use with WordPerfect Office.

Part Six: Writing Tools 237

Word lists

A word list is a list of words or phrases scanned when you proof text by using the writing tools. Writing tools scan

two types of word lists: user word lists and main word lists.

Each language comes with a default user word list. You can customize user word lists by adding, deleting, or replacing

words.

Main word lists are lists of specialized words used by the spell checker for a particular language, field or company.

In this chapter:

• “Choosing word lists” on page 237

• “Customizing user word lists” on page 238

• “Customizing main word lists” on page 239

Choosing word lists

You can choose both user word lists and main word lists to help proof a text.

You can have ten lists of each type active when you use the writing tools. The active user word lists are scanned first;

if the word or phrase is not found there, the active main word lists are scanned.

For example, if you want the spelling checker to scan both the US English and the Canadian English main word lists,

choose both lists. If you work in the medical profession, you can select a third-party medical word list that runs with

WordPerfect writing tools.

To add a user word list

1Click Tools ` Spell checker.

2Click Options ` User word lists.

3Click in the User word lists list where you want to position the new user word list.

4Click Add list.

The filename extension for a user word list is .uwl.

When you check a document, the user word lists are scanned in the order they display in the User word lists list.

To add a main word list

1Click Tools ` Spell checker.

2Click Options ` Main word lists.

3Click in the Main word lists list where you want to position the new user word list.

4Click Add list.

You can also

Disable a user word list Disable the check box that corresponds to the user word

list.

Remove a user word list Choose the user word list, and click Remove list.

238 Word lists

The filename extension for a main word list is .lex or .mor.

When you check a document, the main word lists are scanned in the order they display in the Main word lists

list.

Customizing user word lists

You can add a word to a user word list so that the word is not flagged as an error.

Here are examples of how you can use the Adding Words to a User Word List feature:

• If you often type incorrectly, you can define the correctly spelled word as a replacement. For example, you can

specify “the” as a replacement for “hte.”

• You can replace abbreviations or acronyms with words or phrases. For example, you can define Chief Executive

Officer as the replacement for the acronym CEO.

• You can define multiple alternatives for a word. For example, you can define “United States of America,” “United

States,” and “U.S.A.” as replacements for the word “usa.” During a spell checking or proofreading session, you

can choose which alternative phrase you want to use to replace “usa.”

To add a word to a user word list

1Click Tools ` Spell checker.

2Click Options ` User word lists.

3In the User word lists dialog box, choose a user word list.

4Type a word in the Word/Phrase box.

If you want to add a replacement word, type it in the Replace with box.

5Click Add entry.

6Click Close.

Click Add from the Spell checker page to add the word to the current user word list.

You can also add short phrases to a user word list.

To edit a word or phrase in a user word list

1Click Tools ` Spell checker.

2Click Options ` User word lists.

3Choose the User word list that contains the word or phrase you want to edit.

4Choose the word or phrase you want to edit.

5Edit the word or phrase in the Replace with box.

6Click Replace entry.

You can also

Disable a main word list Disable the check box that corresponds to the main word

list.

Remove a main word list Choose the main word list, and click Remove list.

Part Six: Writing Tools 239

If the word list you want to edit does not appear in the Word Lists box, click Add list to open the list.

To delete a word or phrase from a user word list

1Click Tools ` Spell checker.

2Click Options ` User word lists.

3Choose the word list you want to edit.

4Choose the word or phrase you want to delete.

5Click Delete entry.

Customizing main word lists

The Spell Utility is a separate program that lets you create and edit main word lists for your business or field (such as

medicine or law). You can also use the utility to merge main word lists together and to convert main word lists from

previous formats.

To open the Spell Utility

• Click Start ` All Programs ` WordPerfect Office ` Utilities ` Spell Utility.

Part Seven: Macros 241

Part Seven: Macros

You can use macros to perform repetitive or complex tasks automatically. A macro performs a series of instructions.

For example, you can create a macro that retrieves a file, gives it a new name, and saves it to another format. You can

then play the macro to repeat the action.

WordPerfect Office offers tools, features, and resources for those who want to use macros to automate tasks. You

can create macros in multiple ways:

•by using built-in macro features

•by using the PerfectScript utility

• by using Microsoft® Visual Basic® for Applications (VBA) 6.3

For developers who want to create more advanced automations and customizations, WordPerfect Office also offers

a software development kit (SDK).

Built-in macro features

You can create macros from directly within WordPerfect, Quattro Pro, or Presentations. For a brief introduction, see

the following chapters:

• “WordPerfect macro features” on page 243

• “Quattro Pro macro features” on page 245

• “Presentations macro features” on page 247

For more complete information, please see the main Help file for WordPerfect, Quattro Pro, or Presentations.

Visit the Macros page of the Reference Center (see page 9) for easy access to the macro-related Help topics in

these files.

PerfectScript utility

You can also create macros from within the PerfectScript utility, which is included with the WordPerfect Office utilities.

For a brief introduction, see “PerfectScript utility” on page 249.

For more complete information, please see the Macro Help file or the Corel WordPerfect Office X8 Macro

Guide. Visit the Macros page of the Reference Center (see page 9) for easy access to these resources.

VBA 6.3 support

If Microsoft Visual Basic for Applications (VBA) 6.3 is installed on your computer, you can use it with

WordPerfect Office. VBA is an object-oriented programming language that lets you create VBA macros to automate

tasks.

VBA 6.3 is not included with WordPerfect Office.

For information on creating macros by using VBA, please see the Macro Help file or the Corel WordPerfect Office X7

Macro Guide.

Visit the Macros page of the Reference Center (see page 9) for easy access to these resources.

242 Part Seven: Macros

WordPerfect Office SDK

The WordPerfect Office Software Development Kit (SDK) is a set of tools and resources that let you customize

WordPerfect Office applications for commercial or business use.

The SDK is included only in certain versions of WordPerfect Office. To compare versions, please visit

WordPerfect.com.

Part Seven: Macros 243

WordPerfect macro features

WordPerfect supports several kinds of macros:

• “QuickMacros” on page 243

• “WordPerfect macros” on page 243.

• template macros — see page 244

• PerfectScript macros — see page 244

• Visual Basic for Applications (VBA) macros — see page 244

QuickMacros

QuickMacros are temporary macros you can record without saving.

To record a QuickMacro

1Click Tools ` Template macro ` Record.

2Click Record without entering a macro name in the Name box.

3Perform the task you are recording.

NOTE: WordPerfect records both the keyboard and mouse actions you make. However, you must use the keyboard

instead of the mouse to position the cursor in the document window.

4Click Tools ` Template macro ` Record to stop recording the macro.

To play a QuickMacro

1Click Tools ` Template macro ` Play.

2Click Play without entering a macro name in the Name box.

WordPerfect macros

WordPerfect macros are stored either in the document they apply to or in a macro library file. Use a WordPerfect

macro when your task is contained within WordPerfect.

One way to create a WordPerfect macro is to record a task in WordPerfect; see “Recording, saving, and storing

macros” in the WordPerfect Help. To include programming commands, or non-recordable actions, you must edit

the macro after you record it; see “Editing and deleting macros” in the WordPerfect Help.

Workflow macros

WordPerfect comes with many workflow macros. You can print all open documents, count all instances of a word or

phrase in a document, save documents to multiple formats, and more

See “Using macros included with WordPerfect“ in the WordPerfect Help.

244 WordPerfect macro features

Template macros

Template macros are macros attached to a template and are saved as part of that template file. They can be played

only from that template and are not listed with standard macros. See “Using template macros” in the WordPerfect

Help.

PerfectScript macros

PerfectScript macros are stored with a .wcm filename extension. These macros are useful if you want to interact with

Quattro Pro and Presentations. See “Writing and editing macros by using PerfectScript“ in the WordPerfect Help.

VBA macros

Visual Basic for Applications (VBA) macros are saved in specific projects that use a robust version of the Visual Basic

programming language. If VBA 6.3 is installed on your computer, you can access the VBA Editor from WordPerfect

(Tools ` Visual Basic ` Visual Basic Editor). See “Integrating with Visual Basic for Applications” in the WordPerfect Help.

Part Seven: Macros 245

Quattro Pro macro features

There are three types of macros:

• Quattro Pro (native) macros

• PerfectScript macros — see page 246

• Visual Basic for Applications (VBA) macros — see page 246

It is important to understand all three types of macros before choosing a macro that best suits your needs. Some

aspects that you can look at are the differences between the macros and the syntax of a macro.

Quattro Pro (native) macros

Quattro Pro native macros are stored in notebook cells. Use this type of macro when a task is performed within

Quattro Pro.

The simplest way to create a macro is to record the keystrokes in Quattro Pro. You can play a Quattro Pro macro from

the menu or by using the macro buttons on a customized toolbar.

To record a Quattro Pro macro

1Click Tools ` Macro ` Record.

2Enable the Quattro Pro macro option.

If you want to save the macro in an existing macro library, on the status bar, click the notebook name that contains

the macro library.

3Select the cells in which to store the macro.

4Click OK.

5Perform the actions in the macro.

6Click Tools ` Macro ` Record.

For more information, see “Recording and editing Quattro Pro macros” in the Quattro Pro Help.

To play a Quattro Pro macro

1Click Tools ` Macro ` Play.

2Enable the Quattro Pro macro option.

3Type the location of the macro in the Location box.

You can also play a Quattro Pro macro by pressing Alt + F2.

If the macro is in another notebook, use full linking syntax to specify the macro location (for example,

[LIBRARY]A:C26).

246 Quattro Pro macro features

PerfectScript macros

PerfectScript macros are stored in a .wcm file. This type of macro is useful when you want to automate tasks with

several notebooks or interact with other WordPerfect Office applications, such as WordPerfect. For example, you can

update Quattro Pro data in a WordPerfect report.

You can record PerfectScript macros. You can also type a macro in WordPerfect and play it in Quattro Pro. See

“Recording and editing PerfectScript macros” in the Quattro Pro Help.

VBA macros

Visual Basic for Applications (VBA) lets you develop scripts that are saved within specific projects using a robust version

of the Visual Basic programming language. If VBA 6.3 is installed on your computer, you can access the VBA Editor

from within Quattro Pro (Tools ` Visual Basic ` Visual Basic Editor).

For more information, see “Integrating Visual Basic for Applications with WordPerfect Office” in the Quattro Pro Help.

Part Seven: Macros 247

Presentations macro features

There are two types of macros that can be used in Presentations: PerfectScript macros and Visual Basic for Applications

(VBA) macros.

PerfectScript macros

A PerfectScript macro is stored with a .wcm file extension. This macro type is useful if you want to interact with other

WordPerfect Office applications, such as Quattro Pro or WordPerfect.

For more information, see “Working with PerfectScript macros” in the Presentations Help.

VBA macros

Microsoft Visual Basic for Applications (VBA) lets you develop scripts that are saved in specific projects that use VBA

programming language. If VBA 6.3 is installed on your computer, you can access the VBA editor from within

Presentations (Tools ` Visual Basic ` Visual Basic Editor).

For more information, see “Working with VBA macros” in the Presentations Help.

Recording and playing macros

One way to create a macro is to record and save a task in Presentations. When you record a macro, you convert actions

into macro commands, which are stored and can be played back. You can then play a macro to repeat a sequence of

steps for a task that you have recorded or written.

While recording or playing a macro, you can pause, resume, or stop it.

To record a macro

1Click Tools ` Macro ` Record.

2Choose the drive and folder where you want to save the macro.

3Type a filename in the Filename box.

4Click Save.

5Perform the actions you want to record.

6Click Tools ` Macro ` Stop.

To play a macro

1Click Tools ` Macro ` Play.

2Choose the drive and folder where the macro is stored.

3Choose a filename.

4Click Open.

248 Presentations macro features

To pause, resume, or stop recording or playing a macro

To Do the following

Pause or resume a macro Click Tools ` Macro ` Pause.

Stop a macro Click Tools ` Macro ` Stop.

Part Seven: Macros 249

PerfectScript utility

You can use the PerfectScript utility to centralize your work on PerfectScript macros in ways such as the following:

• setting the default macro folder

• setting the PerfectScript macro editor

• finding and inserting macro commands

• testing for macro errors by debugging them

To start the PerfectScript utility

• On the Windows taskbar, click Start ` All Programs ` WordPerfect Office ` Utilities ` PerfectScript.

To set the default macro folder

1Click Tools ` Settings.

2Click the General tab.

3In the Macro box, click the Browse button.

4Choose the drive and folder where you want to store the macro.

5Click Select.

To set the PerfectScript editor

1In PerfectScript, click Tools ` Settings.

2Click the Edit tab.

3In the Editor path/filename box, click the Browse button.

4Choose the drive and folder where the editor is stored.

The PerfectScript editor is stored in the following location, where “X” is the installation drive for WordPerfect Office

and VN is the version number of the application:

X:\Program Files\Corel\WordPerfect Office\Programs\PSVN0.exe

5Click Open.

To find and insert macro commands

1Click Help ` Macro Command Browser.

The PerfectScript commands dialog box appears.

2Choose a product from the Command type list box.

3Choose items from any of the following lists:

• Commands

• Parameters

• Enumeration

4In the Command edit box, type any additional parameters you need.

5Click Insert.

6Click Close.

250 PerfectScript utility

To debug a macro step-by-step

1Click File ` Debug ` Play.

2Choose a macro.

3Type a filename and path in the Listing filename box.

4Click OK.

5Click Debug ` Step into.

You may need to repeat this procedure more than once, until the macro is debugged.

To view the meaning of commands from the PerfectScript Debugger, point to a command line.

Part Eight: Web Resources 251

Part Eight: Web Resources

If you have an active Internet connection, you can get the most out of WordPerfect Office through its Web-based

resources.

In this chapter:

• “Using Web-based resources” on page 251

• “Searching Web-based resources” on page 252

Using Web-based resources

Web-based resources for WordPerfect Office include the following:

• product-information websites

• social media — see page 251

WordPerfect Office websites

For product information straight from the experts at Corel, please visit WordPerfect.com and Corel.com.

About WordPerfect.com

The official home page of WordPerfect Office, WordPerfect.com offers news, tutorials, tips & tricks, and more.

•WordPerfect.com/tutorials — help with new features, projects, and advanced techniques

About Corel.com

The official home page of Corel Corporation, Corel.com provides a wealth of valuable information about Corel

products such as WordPerfect Office.

•Corel.com/knowledgebase — repository of articles written by the Corel Support Services team in response to

questions by user

•Corel.com/training — information on training resources: videos, books, courseware, and more

•Corel.com/support — overview of technical-support resources

WordPerfect Office social media

For interaction with other users — and the team at Corel — you can take advantage of the following Web resources:

• the official community site for WordPerfect Office

• the social-media accounts maintained by Corel

Social media may include content in the form of a personal web log (“Blog”), forum posting or social-media

commentary. Such results represent the views of the participants and do not necessarily reflect the views of

Corel Corporation, or its affiliates and their respective officers, directors, employees and agents.

252 Searching Web-based resources

Official community site: OfficeCommunity.com

The official community site for WordPerfect Office is hosted by Corel at OfficeCommunity.com. This site provides

interaction with other users through sharing experiences, asking questions, and receiving help and suggestions.

•OfficeCommunity.com/forums — discussions

•OfficeCommunity.com/blogs — editorials

•OfficeCommunity.com/media — PDF documentation, and more

Corel social-media accounts

Corel maintains a number of social-media accounts, including product-specific accounts such as for

WordPerfect Office. For an up-to-date list of these accounts, please visit Corel.com/socialmedia.

•Corel.com/blog — editorials by Corel executives, employees, and customers

Searching Web-based resources

To search for specific information across multiple websites and social-media accounts for WordPerfect Office, you can

use the Reference Center that installs with WordPerfect Office.

Search results may include content in the form of a personal web log (“Blog”), forum posting or social-media

commentary. Such results represent the views of the participants and do not necessarily reflect the views of

Corel Corporation, or its affiliates and their respective officers, directors, employees and agents.

To search multiple Web resources

1Access the Reference Center by doing one of the following:

• On the Windows taskbar, click Start ` Programs ` WordPerfect Office ` Reference Center.

• In WordPerfect, Quattro Pro, or Presentations, click Help ` Reference Center.

2Click the Web Resources tab.

3Type a word or phrase in the search box.

4Click Search.

Results appear in a new window, which you can use to perform additional searches.

You can also perform a Web search (or a search of the installed Help) from the following Reference Center

pages:

• Key Resources

•WordPerfect

•Quattro Pro

• Presentations

For more information on the Reference Center, see page 9.

Index 253

Index

Numerics

2D TextArt

presets 226

3D spreadsheets

block of cells, selecting 128

3D TextArt

presets 226

action shapes

drawing 198

actions

redoing 64, 138

repeating 64

undoing 64, 138

additional objects template

choosing 38

Address Book

getting started 214

quitting 214

starting 214

using 214

address books

closing 215

creating 214

entries, creating 214

entries, deleting 215

entries, editing 215

entries, filtering 216

entries, grouping 215

entries, searching 216

entries, sorting 216

opening 215

aligning

bulleted list levels 188

cell data 145

objects 177

spreadsheet labels 131

text 52, 181

Analysis Expert

understanding 118

animating

bulleted lists 190

animations

using, in slide shows 203

appending

Clipboard contents 63

application bar

QuickCell feature 117

understanding 22

working with 117

arranging

graphics 60

notebook windows 120

objects 177

text 51

arrow shapes

drawing 198

audience notes

printing 207

audio files

using, in slide shows 201

AVI files

using, in slide shows 203

axes, chart

setting up 154

Background Gallery

understanding 172

using 173

254 Index

backgrounds, slide

Background Gallery 173

creating 174

custom 174

preset 173

understanding 172

backing up

documents 96

balanced newspaper columns

using 80

basic shapes

drawing 198

Bezier curves

drawing 198

bitmap frames

sizing 194

bitmaps

converting from vector objects 196

converting to vector objects 196

creating 193

editing 194

erasing parts 194

exporting 193

frames, sizing 194

modifying 194

removing 195

resampling 195

saving 193

selecting areas 194

special effects 195

understanding 191

zooming 194

blank lines

adding drop caps to 48

blocks of text

selecting 43

bolding text 46, 142, 180

borders

form controls 105

boxes

subtitle, adding 185

title, adding 185

browsing documents

insertion points 30

navigation controls 30

Budget Expert

understanding 118

built-in Help resources 12

bulleted list styles

applying 190

saving 189

bulleted lists

aligning levels 188

animating 190

applying to text 55

bullet appearance 188

converting to numbered lists 58

creating 55, 187

creating, from numbered lists 58

creating, with QuickBullets 55

font properties 188

justification of levels 188

levels, changing 188

levels, creating 187

line spacing, custom 189

nesting 58

ordering items 57

preset slide layouts 171

QuickBullets, using 55

removing bullets 58

spacing 58

styles 189

text appearance 188

using 55, 187

bullets

appearance 188

resizing 189

shape 188

symbol choice 188

type 189

buttons, toolbar

Help for 12

Index 255

Calc-As-You-Go

using 136

calculating data

in multiple rows/columns 135

in single row/column 134

in specified cells 135

with presets 136

callout shapes

drawing 198

capitalization

after periods, correcting 50

Caps Lock, correcting 50

changing 49

correcting 49

correcting automatically 182

initial caps, correcting 49

small caps, applying 46

Caps Lock capitalization

correcting 50

capturing images

from Navigator 212

in Viewer window 213

cascading

document windows 26

notebook windows 120

case, text

changing 49

searching by 68

CD tracks

adding to slides, in entirety 201

adding to slides, in part 201

cell blocks

3D, selecting 128

cells

aligning data 145

centering text across 145

copying and pasting 139

copying formatting 141

copying, to specified location 139

decimal places 143

deleting 130

editing contents 137

editing contents and formatting 137

hard returns 147

inserting 129

joining 147

moving, by cutting 140

moving, by dragging 140

numeric format 143

overwriting data 137

predesigned formatting 141

replacing contents 137

selecting 3D block 128

selecting columns 128

selecting nonadjacent 128

selecting rows 128

selecting, from dialog box 128

simple math 134

spreadsheet functions 152

text appearance 141

text wrap 147

totalling, with QuickSum 136

centering

text 52

text, across cells 145

characters

attaching form controls to 106

counting without spaces 5

inserting 49

QuickStyles, creating 72

selecting 43

chart data

editing 156

plotting 153

Chart Expert

using 154

chart series

adding 156

data range, changing 156

removing 156

charts

axis setup 154

creating 153

creating, with Chart Expert 154

256 Index

creating, with QuickChart 154

HTML publication 158

linked data 155

subtitles 155

titles 155

types, list of 153

checking grammar

document analysis 232

entire file 231

error replacement 231

manual editing 231

options 232

selected text 231

writing styles 232

checking spelling

entire file 229

error replacement 230

manual editing 229

options 230

selected text 229

checking styles 232

circles

converting from polylines 197

clearing

cell contents 137

cell formatting 137

cell values 138

clipart

inserting 59

inserting from Scrapbook 224

Clipboard

appending to contents 63

copying graphics to 63

copying text to 63

cutting graphics to 63

cutting text to 63

pasting graphics from 63

pasting graphics from, in specified format 63

pasting text from 63

pasting text from, in specified format 63

closed curves

drawing 197

closing

slide shows 166

codes, formatting

display options 28

displaying 28, 182

finding and replacing 69

hiding 28

working with 28

colors

creating 61

fonts 45

highlighting 48

previewing changes 62

working with 61

columns

creating 81

deleting 81

discontinuing 81

guidelines, displaying 27

navigating 82

tabular, selecting 43

types of 80

working with 80

columns, spreadsheet

copying 139

data calculation, with Quick Math 134

deleting 130

displaying 122

hiding 122

inserting 130

joining 147

moving 139

repeating titles 129

selecting 128

sizing 148

totaling 134

totaling, with QuickSum 136

width, specifying 148

combination slide layouts 171

combining

objects 177

comments, document

adding 65

Index 257

deleting 66

editing 65

managing 65

compatibility features

Compatibility toolbar 31, 123

Microsoft Excel 123

Microsoft PowerPoint 163

Microsoft Word 31

PDF settings 102

components, installation 16

composing formulas 150

compound file format 95

Consolidate Expert

understanding 118

content manual

installing 16

understanding 9

context-sensitive Help

accessing 12

understanding 12

conversion utility

quitting 217

starting 217

using 217

converting

bitmaps 196

vector graphics 196

converting files 217

copyfit, automatic 79

copying

cells 139

cells, formatting of 141

cells, to specified location 139

graphics 63

objects 175

spreadsheets 127

text 63

text formats 47

Corel RealTime Preview

changing font properties 180

previewing font changes 46

correcting

capitalization 49, 182

capitalization after periods 50

Caps Lock capitalization 50

double spaces, between sentences 50

double spaces, between words 50

initial caps 49

sentence spacing 50

text 182

word spacing 50

words automatically 182

counting

characters without spaces 5

Currency numeric format 143

curves

Bezier, drawing 198

closed, drawing 197

drawing 197

Custom numeric format 143

custom page sizes

deleting 78

modifying 77

customer support

Web-based resources 13

customizing

page sizes 77

Reveal Codes display 28

toolbars 116

Undo levels 64

cutting

graphics 63

text 63

data

aligning 145

calculating 134

calculating, with presets 136

charting 153

finding and replacing 138

258 Index

linking, to charts 155

overwriting 137

plotting 153

zooming 121

data charts

preset slide layouts 171

data files

creating from address books 98

creating from CSV files 98

date formats

applying 144

Date numeric format 144

dates

spreadsheet insertion, by current date 133

spreadsheet insertion, by typing 133

debugging macros 250

decimal-place settings 143

default font

documents 46

default template

changing 37

creating documents from 34

current document style 37

settings 37

settings, cascading 38

understanding 34

working with 37

deselecting

text 43

diagonal lines

drawing 197

dialog box controls

Help for 12

dialog boxes

Help for 12

dictionary

display options 235

languages 235

looking up words 235

lookup options 235

upgrading 236

using 235

word searches 235

discontinuing

columns 81

headers or footers 88

display options

document 25

endnotes 91

footnotes 91

page 26

Reveal Codes 28

Distraction-Free view

choosing 25

dividing

pages 78

document comments

managing 65

document views

switching 25

document windows

cascading 26

entering text 41

maximizing 26

minimizing 26

tiling 26

documentation

conventions of 10

using 9

Web-based resources 13, 251

documents

analyzing 232

backing up 96

capturing images in 213

columns, working with 80

components of 33

copying text, in Lightning 213

creating 34

creating, from project templates 39

display settings 25

editing, basics of 63

Index 259

metadata removal 95

navigating 30

opening 34

page display 26

PDF publication 101

printing 99

printing, sections of 99

reverting 96

saving 93

saving iteratively 95

selecting 43

sending, with WordPerfect Lightning 213

text insertion 41

Undo and Redo items, saving 64

viewing 25

viewing, in Lightning 213

zooming 26

double indents

applying 51

double spaces

correcting, between sentences 50

correcting, between words 50

Draft view

choosing 25, 121

dragging settings

selecting text 43

drawing

action shapes 198

arrow shapes 198

basic shapes 198

Bezier curves 198

callout shapes 198

closed curves 197

curves 197

flowchart shapes 198

freehand shapes 197

lines 197

polylines 197

shapes 197

star shapes 198

drawings

objects in 175

printing 207

shapes 197

text 179

drop caps

adding 48

adding, to blank lines 48

adding, to paragraphs 48

removing 48

working with 48

eBooks

adding a dedication 110

adding a title page 110

adding chapters 110

adding copyright information 110

adding front matter 110

adding metadata 111

adding text 110

inserting images 110

opening template 109

publishing 109, 111

spelling, checking 111

edit points

lines 199

polylines 199

editing documents

basics of 63

editing PDF files 35

editing spreadsheets

copying components 139

editing cell content 137

moving components 139

undoing actions 138

effects

using 195

embedded Help resources 12

endnotes

deleting 90

display options 91

editing 90

finding 90

formatting 91

260 Index

inserting 89

spacing 91

working with 89

enhanced file dialogs 219

entering text 41

envelopes

printing 100

EPUB files

creating 109

Equation Editor

using 222

equations

creating 222

editing 222

inserting 222

simple, creating 134

symbols 222

templates 222

erasing

bitmap parts 194

evaluating data

true/false formulas 149

Excel, Microsoft 123

Experts, Quattro Pro 117

External Data Expert

understanding 118

extra content

installing 16

manual 9

Favorites folder

adding project templates 39

file formats

preserving 32

saving slide shows to 166

file-management dialogs

disabling 220

Favorites folder 219

finding files 219

opening 219

previewing files 219

using 219

Web mode 219

file-management tools 219

files

backing up 96

converting 217

favorite 219

finding, with enhanced dialog 219

finding, with QuickFinder Searcher 220

inserting graphics from 192

managing 219

previewing 219

reverting 96

saving 93

saving iteratively 95

Fillable PDFs 102

fills

form controls 106

Find and Replace

case search 68

code search 69

font search 68

highlighting text 68

in all files in a folder 69

multiple words or phrases 67

text search 67

word search 68

word-form search 68

finding

codes 69

data 138

endnotes 90

files, with enhanced dialog 219

files, with QuickFinder Searcher 220

footnotes 90

Scrapbook items 225

text 67

text, case-specific 68

text, font-specific 68

word forms 68

Index 261

words 68, 69

fitting text to pages 79

flipping

objects 176

flowchart shapes

drawing 198

flyouts

accessing 161

displaying 162

folders

favorite 219

fonts

appearance 46

changing 141

color 45

default settings 46

finding text 68

page numbers 84

previewing 46

properties, changing 142, 180

reusing recent 46

settings for 45

size 45

size, relative 45

style 45

footers

creating 87

discontinuing 88

editing 88

guidelines, displaying 27

spacing 88

suppressing 88

viewing 87

working with 87

footnotes

continuing on next page 92

deleting 90

display options 91

editing 90

finding 90

formatting 91

inserting 89

positioning on page 92

separator line, adjusting 92

spacing 91

working with 89

forcing

page numbers 85

pages 79

form controls

adding check boxes 104

adding command buttons 105

adding list boxes 105

adding radio buttons 105

adding tooltips 105

attaching to characters 106

attaching to page 106

attaching to paragraph 107

borders 105

fills 106

formatting text 106

resizing, exactly 107

wrapping text around 107

Format-As-You-Go

capitalization settings 49

sentence-spacing settings 50

word-spacing settings 50

formatting

endnotes 91

footnotes 91

paragraphs 51, 181

text 45, 179

formatting codes

display options 28

displaying 182

finding and replacing 69

hiding or displaying 28

searching for 70

searching for specific 70

working with 28

Formula Composer

creating formulas in 150

editing formulas in 151

working with 150

formulas

composing 150

262 Index

creating, in Formula Composer 150

creating, with functions 152

editing, in Formula Composer 151

math, creating 149

text, creating 149

true/false, creating 149

understanding 116

working with 149

Fraction numeric format 143

fractions

spreadsheet insertion 133

frames

bitmap, sizing 194

freehand shapes

drawing 197

Front matter

adding to eBooks 110

functions

creating formulas with 152

entering, in cells 152

understanding 116

General numeric format 143

GIF files

animated, adding to slide shows 203

glyphs

sizing shapes with 199

gradient fills

subtitle boxes 186

title boxes 186

grammar checker 231

Grammatik 231

graphics

arranging 60

clipart images 59

colors 61

copying 63

cutting 63

formats, understanding 191

grouping 61

inserting 59, 192

inserting, from file 192

inserting, from Scrapbook 192

linking to 60

moving, between documents 64

moving, with keyboard 60

moving, within document 64

navigating between 61

overlapped 60

overlapping with text 61

pasting 63

pasting, in specified format 63

reordering 60

saving slides as 166

saving, to new document 95

scaling 60

selecting 61

shapes 197

sizing 60

special effects 195

stretching 60

styles, using 73

text boxes 179

understanding 33

working with 59, 191

graphics styles

creating 73

deleting 74

editing 74

saving 73

working with 73

grouping

graphics 61

objects 177

guidebook 9

guidelines

displaying 27

using 27

Index 263

guidelines, margin 75

handbook 9

handouts

printing 207

hanging indents

applying 51

hard returns

entering, in spreadsheet cells 147

inserting 79

using 79

headers

creating 87

discontinuing 88

editing 88

guidelines, displaying 27

spacing 88

suppressing 88

viewing 87

working with 87

Help files

accessing 11

printing topics 12

searching 11

understanding 10

Hidden numeric format 143

hidden text

creating 46

highlighting

text 47

highlights

applying, to text 47

color 48

displaying 48

hiding 48

removing 47

horizontal lines

drawing 197

HTML

publishing to 158

images

capturing, from Navigator 212

capturing, in Viewer window 213

inserting in eBooks 110

linking to 60

working with 59

importing PDF files 35

indenting

first line of every paragraph 51

first line of single paragraph 51

line of text, single 51

paragraph, entire 51

removing indents 51

text 51, 181

text, double indents 51

text, hanging indents 51

indents

removing, from text 181

initial caps

changing capitalization 49

correcting 49

in-product Help

accessing 11

printing topics 12

searching 11

understanding 10

inserting text from file 41

installations

creating 15

modifying 16

installing

extra content 16

WordPerfect Office 15

integrated Help resources 12

Internet

viewing pages 219

264 Index

intranet

viewing pages 219

italicizing text 46, 142, 180

joining

cells 147

justification

bulleted lists levels 188

text 181

justifying

text 52

keeping text together

methods for 52

Knowledge Base 13, 251

labels

printing 100

labels, spreadsheet

aligning 131

creating 131

creating, from value 131

understanding 116

landscape orientation

setting 76

languages, dictionary 235

Layout Gallery

understanding 171

using 173

layouts, slide

custom 174

Layout Gallery 173

preset 173

understanding 171

leading (text)

adjusting 53

changing, in bulleted lists 189

changing, in subtitles 185

changing, in titles 185

learning

WordPerfect Office 9

WordPerfect Office, Web resources 13, 251

legal features

Legal workspace 23

levels

in bulleted lists, creating 187

Lightning, WordPerfect 211

line height

changing 54

line numbers

in documents 86

line spacing

bulleted lists 189

changing 53

changing, by exact value 53

leading 53

line height 54

paragraphs 181

subtitles 185

titles 185

lines

drawing 197

shaping 199

lines of text

entering, in spreadsheet cells 147

inserting 179

numbering 86

linked data

adding, to charts 155

linking

data, to charts 155

images 60

lists

bulleted, using 55, 187

Index 265

numbered, using 55

using 55

locking

spreadsheet titles 129

log files

PDF publication 102

lowercase text

changing capitalization 49

macro guide 9

macros

command browser 249

Presentations features 247

Quattro Pro features 245

understanding 34, 116

WordPerfect features 243

Mail Merge Expert 97

main word lists

adding 237

customizing 239

using 237

Make It Fit

using 79

Map Expert

understanding 118

margins

guidelines, displaying 27

guidelines, using 75

measurements, specifying 75

page setup 75

ruler markers, using 75

Master Gallery

applying masters to slides 172

Background Gallery 173

importing masters 172

Layout Gallery 173

understanding 171

using masters 172

working with 171

masters

applying to slides 172

creating slide shows from 165

importing 172

Master Gallery 171

understanding 171

using 172

mathematical formulas

creating 149

mathematical operations

data calculation, with Quick Math 134

simple equations 134

maximizing

document windows 26

menu bar

understanding 22

menus

Help for 12

merges

simplified 97

metadata

adding to eBooks 111

saving documents without 95

Microsoft Excel compatibility

features 123

file sharing 123

workspace simulation 123

Microsoft Excel files

opening 123

saving 123

saving, automatically 124

Microsoft PowerPoint compatibility

features 163

file sharing 163

workspace simulation 163

Microsoft PowerPoint files

opening 163

saving Presentations slide shows as 164

Microsoft PowerPoint mode

understanding 163

266 Index

Microsoft Word compatibility

Compatibility toolbar 31

features 31

Microsoft Word toolbar 31

migration features 31

workspace simulation 31

Microsoft Word documents

opening 32

saving WordPerfect documents as 32

Microsoft Word format

saving automatically 32

Microsoft Word mode

understanding 23

MIDI files

inserting, in slides 201

migrating

WordPerfect Office 15

minimizing

document windows 26

MOBI files

creating 109

MOV files

using, in slide shows 203

movies

adding, to slide shows 203

changing, in slide shows 203

inserting from Scrapbook 224

playing, in slide shows 204

using, in slide shows 203

MP3 files

using, in slide shows 201

MPEG files

using, in slide shows 203

music files

using, in slide shows 201

navigating

notebooks 119

Objects sheet 120

open notebooks 119

spreadsheets 119

navigating documents

browsing through insertion points 30

browsing with controls 30

controls for 30

list of open documents 30

methods for 30

moving to specific section 30

scrolling 30

nesting

lists 58

outlines 58

newspaper columns

using 80

nonadjacent cells

selecting 128

notebook views

choosing 120

notebook windows

arranging 120

cascading 120

hiding 120

overlapping 120

selecting 120

tiling, horizontally 120

tiling, vertically 120

working with 120

notebooks

components of 115

creating 125

creating, from project templates 125

cycling through 119

display types 120

editing 137

navigating 119

opening 125

printing 157

printing, with repeated column titles 129

repeating column titles 129

understanding 125

viewing 120

Index 267

zooming 121

notes

creating, from Navigator 211

creating, from Notes window 212

images in 212

text formatting 212

Number numeric format 143

numbered lists

converting to bulleted lists 58

creating 56

creating, from bulleted lists 58

creating, with QuickNumbers 56

nesting 58

ordering items 57

QuickNumbers, using 56

removing numbers 58

renumbering 57

spacing 58

using 55

numbering

lines 86

pages 83

paragraphs 85

text 57

numbers

spreadsheet insertion 132

numeric formats for spreadsheets

applying preset, for dates/times 144

applying preset, for values 143

working with 143

objects

aligning 177

arranging 177

combining 177

copying 175

flipping 176

grouping 177

pasting 176

printing 207

rotating 176

scaling 176

selecting 175

separating 177

sizing proportionately 176

skewing 176

spacing 178

SpeedLinks 178

stretching 176

text 179

transforming 176

working with 175

Objects sheet

navigating 120

understanding 115

Objects view

choosing 121

open passwords

PDF files 108

opening

documents 34

Microsoft Excel files 123

Microsoft PowerPoint files 163

Microsoft Word documents 32

notebooks 125

PDF files 35

slide shows 165

ordering

list items 57

objects 177

organization charts

preset slide layouts 171

organizing

text 55

orientation, page

setting 76

outlines

creating 57

nesting 58

numbered, creating 56

renumbering 57

spacing 58

using 55

268 Index

outlines, slide show

creating 168

importing 168

outlining

text 46

overlapping

notebook windows 120

Page Breaks view

choosing 121

page definitions

creating 77

deleting 78

modifying 77

restoring 78

using 76

page numbers

alternate starting page 83

appearance, changing 84

controlling 84

font attributes, changing 84

forcing 85

inserting 83

secondary 84

stopping 85

suppressing 85

Page view

choosing 25, 121

pages

attaching PDF form controls to 106

columns, working with 80

display options 26

dividing 78

fitting text to 79

footnotes, continuing 92

footnotes, positioning 92

forcing 79

margin setup 75

numbering 83

orientation 76

printing 207

printing sections 99

selecting 43

size 76

size, custom 77

size, preset 76

Paradox 210

paragraphs

attaching PDF form controls to 107

drop caps, adding 48

formatting 51, 181

indenting 51

justifying 52

keeping together 52

line spacing 53

numbering 85

QuickStyles, creating 72

selecting 43

parallel columns

using 80

parallel columns with block protect

using 81

passwords

protecting PDF files with 108

pasting

cells 139

Clipboard contents 63

Clipboard contents, in specified format 63

graphics 63

graphics, in specified format 63

objects 176

text 63

text, in specified format 63

unformatted text 64

pattern fills

subtitle boxes 186

title boxes 186

PDF files

compatibility settings 102

creating forms 102

file information 102

importing 35

log files 102

opening 35

Index 269

passwords 108

PDF/A compliance 101

publishing 101, 157, 208

working with 101

PDF form controls

adding multiline text fields 103

adding text fields 103

creating custom formats 104

formatting text fields 104

PDF forms

adding check boxes 104

adding command buttons 105

adding drop-down lists 104

adding list boxes 105

adding radio buttons 105

adding text fields 103

creating 102

creating format masks 104

PDF resources 9

Percent numeric format 143

PerfectExpert

accessing 13

Quick Math 134

understanding 12

using 117

PerfectScript macros

commands 249

debugging 250

default folder 249

editor settings 249

Presentations support 247

Quattro Pro support 246

WordPerfect support 244

PerfectScript utility 249

periods, capitalization after 50

permission passwords

PDF files 108

photos

inserting from Scrapbook 224

picture fills

subtitle boxes 186

title boxes 186

pictures

inserting 59

inserting, from file 192

inserting, from Scrapbook 192

working with 59, 191

playing

movies, in slide shows 204

Presentations macros 247

Quattro Pro macros 245

QuickMacros 243

slide shows 205

slide shows, automatically 206

slide shows, manually 205

slide shows, with QuickPlay 206

plotting

chart data 153

polygons

changing shape 199

converting from shapes 199

polylines

converting into circles 197

drawing 197

shaping 199

portrait orientation

setting 76

Presentations

macro features 247

quitting 166

starting 165

work area 161

preset calculations

performing 136

using 136

preset page sizes

deleting 78

modifying 77

restoring 78

using 76

Preview in Browser view

choosing 25

270 Index

printing

audience notes 207

documents 99

documents, sections of 99

drawings 207

envelopes 100

handouts 207

Help topics 12

labels 100

multiple copies 99

notebooks 157

notebooks, with repeated column titles 129

pages 207

slide shows and drawings 207

slides 207

speaker notes 207

spreadsheets 157

printing engine 209

project templates

documents from 39

Favorites, adding to 39

notebooks from 125

settings, cascading 38

understanding 116

projects

creating slide shows from 165

property bars

understanding 22

protecting

PDF files 108

publishing

eBooks 109

files to PDF 157, 208

HTML files 158

PDF files 101

QT files

using, in slide shows 203

Quattro Pro

basics 115

macro features 245

quitting 118

starting 115

Quattro Pro Experts

accessing, from toolbar 118

list of 117

working with 117

Quattro Pro macros 245

Quick Math

using 134

QuickBullets

using 55

QuickCell

using 117

QuickChart

using 154

QuickCorrect

capitalization 182

capitalization settings 49

replacing words automatically 182

sentence-spacing settings 50

word-spacing settings 50

QuickFinder

using 220

QuickFinder Manager

Fast Search files, custom 221

Fast Search files, standard 220

starting 220

using 220

QuickFinder Searcher

finding files with 220

starting 220

using 220

QuickFonts

reusing recent fonts 46

QuickFormat

copying cell formatting with 141

copying text formats with 47

QuickFunction

preset calculations with 136

Index 271

QuickMacros 243

QuickNumbers

using 56

QuickPlay

playing slide shows with 206

quick-reference cards 9

QuickShow files

creating 206

QuickStyles

creating 72

QuickSum

using 136

QuickTime movies

using, in slide shows 203

QuickTips

accessing 12

understanding 12

quitting

Address Book 214

conversion utility 217

Presentations 166

Quattro Pro 118

Scrapbook 224

WordPerfect 24

WordPerfect Lightning 211

range of slides

printing 207

raster graphics

creating 193

recording

Presentations macros 247

Quattro Pro macros 245

QuickMacros 243

sound clips 202

redline text

creating 46

Redo items

saving with document 64

Redo levels

setting 139

redoing

actions 64

actions, single 139

Reference Center

accessing 9

searching from 10

registering WordPerfect Office 16

renumbering lists 57

repeating

actions 64

replacing

cell contents 137

codes 69

data 138

text 67, 182

text, case-specific 68

word forms 68

words 68

resampling bitmaps 195

resources, learning

included with product 9

Web-based 13, 251

returns, hard

using 79

returns, soft

using 79

Reveal Codes

customizing display 5

display options 28

displaying 28, 182

hiding 28

using 28

reverting

documents 96

272 Index

rotating

objects 176

text 146

rows, spreadsheet

copying 139

data calculation, with Quick Math 134

deleting 130

displaying 122

height, specifying 148

hiding 122

inserting 130

joining 147

moving 139

selecting 128

sizing 148

totalling, with QuickSum 136

ruler guides

displaying 27

working with 26

rulers

displaying 27

hiding 27

indenting text with 51

working with 26

saving

document changes 94

documents 93

documents to multiple formats 94

documents, all 94

documents, in compound file format 95

documents, to new location 94

documents, without metadata 95

files iteratively 95

files to PDF 157, 208

files, in original format 32

graphics, to new document 95

Microsoft Excel files 123

Microsoft Excel files, automatically 124

PDF files 101

slide shows 166

slides as graphics 166

text to new document 95

scaling

objects 176

Scenario Expert

understanding 118

Scientific numeric format 143

Scrapbook

finding items 225

importing files into 224

inserting files from 224

inserting graphics from 192

quitting 224

searching for items 225

starting 224

using 224

scrolling through

spreadsheets 119

SDK 242

searching

codes 69

documents 67

endnotes 90

footnotes 90

Help 11

text 67

Web resources 13, 252

searching for

Scrapbook items 225

secondary page numbers

inserting 84

selecting

3D block of cells 128

bitmap areas 194

blocks of 3D cells 128

blocks of text 43

cells, from dialog box 128

characters 43

documents 43

graphics 61

nonadjacent cells 128

notebook windows 120

objects 175

pages 43

Index 273

paragraphs 43

ranges of text 43

sentences 43

spreadsheet columns 128

spreadsheet rows 128

spreadsheets 128

tabular columns 43

text 43

text, dragging settings for 43

words 43

selections

publishing to PDF 102

sentence spacing

correcting 50

sentences

capitalizing automatically 182

correcting spacing 50

selecting 43

separating

objects 177

setup, WordPerfect Office 15

shadow cursor

entering text with 41

shadow text

creating 46

shapes

converting to polygons 199

drawing 197

editing 199

sizing, with glyphs 199

sharing

files, with Microsoft Office users 123

files, with Microsoft PowerPoint users 163

sizes, font

changing 45

relative 45

sizes, page

custom 77

preset 76

skewing

objects 176

Slide Editor

displaying 167

understanding 167

Slide Outliner

creating outlines with 168

displaying 167

importing outlines with 168

understanding 167

working with 168

slide shows

animated GIFs 203

animations 203

closing 166

controlling 205

creating 165

creating, from masters 165

creating, from projects 165

custom backgrounds 174

custom layouts 174

movies 203

objects in 175

opening 165

outlines, creating 168

outlines, importing 168

playing 205

printing 207

publishing to PDF 101

saving 166

shapes 197

slides, managing 169

sounds 201

speaker notes 169

speeding up 206

subtitles 183

text 179

titles 183

viewing 167

Slide Sorter

displaying 167

sorting slides with 170

understanding 167

working with 170

274 Index

slides

adding 169

backgrounds, custom 174

backgrounds, preset 173

CD tracks, adding in entirety 201

CD tracks, adding in part 201

deleting 169

layouts, custom 174

layouts, preset 173

masters 172

printing 207

recording sound clips 202

saving as graphics 166

selecting objects 175

sorting 170

sound files, inserting 201

speaker notes 169

time delays 206

transitions, applying 170

small caps

creating 46

social media, Corel

links to 13, 251

soft returns

inserting 79

using 79

sorting

slides 170

sound clips

applying, to slide transitions 170

recording 202

using, in slide shows 201

sounds

inserting from Scrapbook 224

spacing

bulleted lists 189

endnotes 91

footers 88

footnotes 91

headers 88

lines 181

lines of text 53

lists 58

objects 178

outlines 58

sentences, with QuickCorrect 50

subtitles 185

titles 185

words, with QuickCorrect 50

speaker notes

adding 169

creating 169

creating, from slide text 169

special characters

inserting 49

inserting, in cells 132

special effects

applying, to bitmaps 195

using 195

SpeedFormat

predesigned formats, applying 141

speeding up slide shows 206

SpeedLink objects

creating 178

working with 178

Spell Utility 239

spelling checker 229

spreadsheet formulas

working with 149

spreadsheet tabs

moving 127

spreadsheets

adding to notebooks 126

cell layout 129

column display 122

column layout 129

copying 127

data calculation, with Quick Math 134

deleting multiple 126

deleting single 126

editing 137

entering values 132

HTML publication 158

inserting multiple 126

Index 275

inserting single 126

labels 131

locking titles 129

moving 127

navigating 119

numeric formats, preset 143

preset calculations 136

printing 157

publishing to PDF 101

renaming 127

repeating column titles 129

row display 122

row layout 129

scrolling through 119

selecting components 128

selecting multiple 128

simple equations 134

special characters 131

symbols 131

understanding 115

star shapes

drawing 198

starting

Address Book 214

conversion utility 217

PerfectScript utility 249

Presentations 165

Quattro Pro 115

QuickFinder Manager 220

QuickFinder Searcher 220

Scrapbook 224

WordPerfect 21

WordPerfect Lightning 211

stopping

page numbers 85

stretching

objects 176

strikeout text

creating 46, 142

strikethrough text

creating 46, 142

styles

bulleted list 189

font 45

graphics 73

paragraph numbering 85

text 71

understanding 33

working with 71

subscript text

creating 142

subtitle boxes

adding 185

gradient fills 186

pattern fills 186

picture fills 186

texture fills 186

subtitles, chart 155

subtitles, slide

boxes 185

font fill 183

font outline 184

font properties 183

formatting 183

line spacing 185

working with 183

superscript text

creating 142

support

registration 16

Web-based resources 13

suppressing

headers or footers 88

page numbers 85

symbols

applying to bullets 188

inserting 49

inserting, in cells 132

tables

guidelines, displaying 27

HTML publication 158

276 Index

tabular columns

selecting 43

template macros 244

templates

browsing 8

default template 34

opening eBook Publisher 109

understanding 33

text

adding 179

aligning 52, 181

appearance, in bulleted lists 188

appearance, in spreadsheet cells 141

arranging 51

bulleting 56

capitalization, correcting 49

case, changing 49

centering 52

centering, across cells 145

characters, inserting 49

copying 63

correcting 182

cutting 63

deleting 44, 180

deselecting 43

drop caps 48

editing, in headers or footers 88

entering, in document window 41

entering, in text box 41

finding and replacing 67

fitting to page 79

font attributes 141, 180

font properties 142, 180

font settings 45

formatting 45, 179

formatting codes 182

formatting, copying 47

highlighting 47

indenting 51, 181

indents, removing 181

inserting, from document 42

inserting, from file 41

justifying 52, 181

keeping together 52

line spacing 53

moving 179

moving, between documents 64

moving, within document 64

numbering 57

organizing 55

overlapping with graphics 61

paragraph formatting 181

pasting 63

pasting, in specified format 63

pasting, unformatted text 64

positioning in text boxes 179

preset slide layouts 171

replacing 182

rotating 146

saving to new document 95

selecting 43

selecting blocks of 43

selecting ranges of 43

styles, using 71

subscript 142

superscript 142

symbols, inserting 49

understanding 33

wrapping 147

text boxes

inserting 179

positioning text in 179

text, entering 41

text formulas

creating 149

text objects

creating 179

managing 179

text styles

applying 72

creating 71

deleting 71

editing 73

QuickStyles 72

saving 72

using 71

TextArt

creating images 226

custom images 226

editing images 226

preset 2D images 226

Index 277

preset 3D images 226

using 226

texture fills

subtitle boxes 186

title boxes 186

thesaurus

inserting words with 233

lookup options 234

options for 233, 234

replacing words with 233

using 233

third-party utilities 210

tiling

document windows 26

notebook windows, horizontally 120

notebook windows, vertically 120

time delays

applying to slides 206

time formats

applying 144

Time numeric format 144

timed document backups 96

times

spreadsheet insertion 133

title boxes

adding 185

gradient fills 186

pattern fills 186

picture fills 186

texture fills 186

titles, chart 155

titles, column

repeating 129

titles, slide

boxes 185

font fill 183

font outline 184

font properties 183

formatting 183

line spacing 185

preset layouts 171

working with 183

titles, spreadsheet

locking 129

toolbars

displaying 117, 161

Help for 12

hiding 161

locking 7

moving 117

understanding 22, 116

using 161

working with 116

totaling

cells, with QuickSum 136

columns 134

transforming

objects 176

transitions, slide

applying 170

true/false formulas 149

Two Pages view

choosing 25

typesetting

leading 53

underlining text 46, 142, 180

Undo items

saving with document 64

Undo levels

setting 64, 139

undoing

actions 64

actions, multiple 139

actions, single 138

unformatted text

pasting 64

278 Index

updating

WordPerfect Office 16

upgrading WordPerfect Office 15

uppercase text

changing capitalization 49

user guides 9

user word lists

adding 237

adding words 238

customizing 238

deleting words 239

editing 238

using 237

utilities 209

values

clearing 138

decimal places, changing 143

spreadsheet insertion 132

totaling, in columns 134

understanding 116

VBA macros

Presentations support 247

Quattro Pro support 246

WordPerfect support 244

working with 241

vector graphics

understanding 191

vector objects

converting from bitmaps 196

converting to bitmaps 196

vertical lines

drawing 197

video clips

using, in slide shows 203

viewing documents

display options 25

guidelines 27

in WordPerfect 25

methods for 25

navigation methods 30

Reveal Codes 28

rulers and ruler guides 26

switching views 25

with no user interface 25

viewing slide shows

methods for 167

Slide Outliner 168

switching views 167

views, notebook 120

WAV files

using, in slide shows 201

Web

viewing pages 219

Web resources 13

searching 252

using 251

websites, Corel

links to 13, 251

What-If Expert

understanding 118

windows, document

cascading 26

entering text 41

maximizing 26

minimizing 26

tiling 26

understanding 22

windows, notebook 120

WMA files

using, in slide shows 201

word lists

choosing 237

using 237

Index 279

word spacing

correcting 50

Word, Microsoft 31

WordPerfect

basics 21

default workspace 23

macro features 243

quitting 24

starting 21

WordPerfect Classic mode

understanding 23

workspace for 23

WordPerfect Legal mode

understanding 23

WordPerfect Lightning

getting started 211

Navigator window 211

Notes window 212

quitting 211

starting 211

using 211

Viewer window 213

WordPerfect macros 243

WordPerfect Office

learning 9

migrating 15

modifying installations 16

registering 16

setup 15

social media 13, 251

updating 16

upgrading 15

websites 13, 251

what’s new 5

WordPerfect Office mode

understanding 23

words

correcting automatically 182

finding and replacing forms of 68

finding and replacing in entire folder 69

finding and replacing whole 68

keeping together 52

selecting 43

spacing, correcting 50

work area

Presentations overview 161

WordPerfect tour 22

workspace

changing 23

Microsoft Excel, simulating 123

Microsoft PowerPoint, simulating 163

Microsoft Word, simulating 31

settings for, saving 23

WordPerfect tour 22

wrapping

text 147

wrapping text around PDF form controls 107

writing styles 232

writing tools 227

language settings 227

setting up 227

using 227

zooming

bitmaps 194

documents 26

notebook data 121

notebooks 121

Corel® WordPerfect® Office X8 Handbook

Product specifications, pricing, packaging, technical support and information (“specifications”) refer to the retail English version

only. The specifications for all other versions (including other language versions) may vary.

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It Fit, Paradox, PerfectExpert, PerfectScript, Presentations, Quattro Pro, QuickCell, QuickChart, QuickCorrect, QuickFinder,

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103086

About Corel

Corel is one of the world’s top software companies providing some of the industry’s best-known graphics, productivity and digital

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Used by millions of people around the world, our product lines include CorelDRAW® Graphics Suite, CorelDRAW® Technical Suite,

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Table of Contents

Corel WordPerfect Office X8 Standard User Manual

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