Table of Contents
- Introduction
- Welcome to your printer
- Safety precautions
- Main components
- Front panel
- HP Utility
- Embedded Web Server
- Turn the printer on and off
- Internal prints
- Preparing your printer
- Connect the printer to your network
- Connect a computer to the printer by network (Windows)
- Uninstall the printer software (Windows)
- Connect a computer to the printer by network (Mac OS X)
- Uninstall the printer software (Mac OS X)
- Configure your connectivity
- Configure the email server
- Turn usage information on and off
- Turn email notifications on and off
- Control access to the printer
- Require account ID
- Drivers
- Set Windows driver preferences
- Accessibility
- Other sources of information
- Paper handling
- General information and tips
- Supported paper types
- Paper status
- Load paper
- Unload paper
- Paper options
- Store paper
- Cannot load paper
- Protect a paper type
- Paper jam
- Paper jam in a drawer
- Paper jam in the paper access front cover
- Paper jam in the paper output
- Paper jam in the top stacker
- Paper jam in the folder input
- Paper jam in the no-fold tray
- Paper jam on the fan-folding path
- Paper jam between the fan fold and cross-folding path
- Paper jam on the cross-folding path
- Paper jam in the high-capacity stacker
- Ink system
- Networking
- Sending a job to print
- Queue management
- Collection and finishing
- Print quality
- Maintenance
- Accessories
- When you need help
- Retrieving printer usage information
- Printer specifications
- Front-panel error messages
- Glossary
- Index
HP L5Q08A User Manual
Displayed below is the user manual for L5Q08A by HP which is a product in the Printing Paper category. This manual has pages.
Related Manuals
HP PageWide XL 8000 Printer
User guide
© Copyright 2015 HP Development Company,
L.P.
Edition 3
Legal notices
The information contained herein is subject to
change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statement accompanying such products and
services. Nothing herein should be construed
as constituting an additional warranty. HP shall
not be liable for technical or editorial errors or
omissions contained herein.
Trademarks
Adobe®, Acrobat®, Adobe Photoshop®, and
PostScript® are trademarks of Adobe Systems
Incorporated.
Corel® is a trademark or registered trademark
of Corel Corporation or Corel Corporation
Limited.
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registered U.S. trademarks.
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trademarks of Microsoft Corporation.
PANTONE® is Pantone, Inc.'s check-standard
trademark for color.
Table of contents
1 Introduction .................................................................................................................................................. 1
Welcome to your printer ........................................................................................................................................ 2
Safety precautions ................................................................................................................................................. 2
Main components .................................................................................................................................................. 7
Front panel ............................................................................................................................................................. 8
HP Utility .............................................................................................................................................................. 12
Embedded Web Server ........................................................................................................................................ 12
Turn the printer on and o .................................................................................................................................. 14
Internal prints ...................................................................................................................................................... 14
Preparing your printer ......................................................................................................................................... 15
Accessibility ......................................................................................................................................................... 24
Other sources of information .............................................................................................................................. 24
2 Paper handling ............................................................................................................................................ 25
General information and tips .............................................................................................................................. 26
Supported paper types ........................................................................................................................................ 27
Paper status ......................................................................................................................................................... 29
Load paper ........................................................................................................................................................... 29
Unload paper ........................................................................................................................................................ 33
Paper options ....................................................................................................................................................... 34
Store paper .......................................................................................................................................................... 34
Cannot load paper ................................................................................................................................................ 35
Protect a paper type ............................................................................................................................................ 35
Paper jam ............................................................................................................................................................. 36
3 Ink system .................................................................................................................................................. 50
Ink cartridges ....................................................................................................................................................... 51
Print bar ............................................................................................................................................................... 54
Cleaning container ............................................................................................................................................... 60
Maintenance cartridge ......................................................................................................................................... 61
Safe mode ............................................................................................................................................................ 64
4 Networking ................................................................................................................................................. 66
Introduction ......................................................................................................................................................... 67
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Control network protocols ................................................................................................................................... 67
Front-panel menu items ...................................................................................................................................... 67
Link conguration methods ................................................................................................................................ 71
Troubleshooting ................................................................................................................................................... 72
5 Sending a job to print ................................................................................................................................... 76
Print from the driver ............................................................................................................................................ 77
Print from a USB ash drive ................................................................................................................................ 79
Print by email ....................................................................................................................................................... 81
Select print quality .............................................................................................................................................. 81
6 Queue management ..................................................................................................................................... 83
Job queue introduction ........................................................................................................................................ 84
Job queue actions ................................................................................................................................................ 85
Job queue options ................................................................................................................................................ 87
When to start printing ......................................................................................................................................... 87
Default printing preferences ............................................................................................................................... 88
Job deletion ......................................................................................................................................................... 89
7 Collection and nishing ................................................................................................................................ 90
Top stacker ........................................................................................................................................................... 91
High-capacity stacker .......................................................................................................................................... 92
Folder ................................................................................................................................................................... 93
Basket ................................................................................................................................................................ 103
8 Print quality .............................................................................................................................................. 105
General printing advice ..................................................................................................................................... 106
Optimize print quality app ................................................................................................................................. 106
Print diagnostic plot .......................................................................................................................................... 107
Advanced options .............................................................................................................................................. 109
Enhanced printhead recovery ........................................................................................................................... 109
Page length accuracy ........................................................................................................................................ 109
9 Maintenance .............................................................................................................................................. 111
Check printer status .......................................................................................................................................... 112
Clean the exterior of the printer ........................................................................................................................ 112
Move or store the printer ................................................................................................................................... 112
Move or store the high-capacity stacker ........................................................................................................... 113
Move or store the folder .................................................................................................................................... 113
Replace the folder’s tab reel ............................................................................................................................. 113
Update the rmware ......................................................................................................................................... 117
Secure File Erase ................................................................................................................................................ 118
Disk Wipe ........................................................................................................................................................... 118
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10 Accessories ............................................................................................................................................. 120
How to order ...................................................................................................................................................... 120
List of accessories .............................................................................................................................................. 120
11 When you need help ................................................................................................................................. 121
Request support ................................................................................................................................................ 122
Customer Self-Repair ........................................................................................................................................ 122
Service information ........................................................................................................................................... 122
12 Retrieving printer usage information ........................................................................................................ 123
Get printer usage and accounting information ................................................................................................. 124
Get usage information ....................................................................................................................................... 124
Get detailed job accounting information .......................................................................................................... 126
13 Printer specications ............................................................................................................................... 128
Functional specications ................................................................................................................................... 129
Physical specications ...................................................................................................................................... 130
Memory specications ...................................................................................................................................... 130
Power specications .......................................................................................................................................... 130
Environmental specications ............................................................................................................................ 130
Acoustic specications ...................................................................................................................................... 131
Speed specications (Lines/Fast mode) ........................................................................................................... 131
14 Front-panel error messages ...................................................................................................................... 132
Glossary ....................................................................................................................................................... 133
Index ........................................................................................................................................................... 136
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Welcome to your printer
Your printer is a color inkjet printer designed for high-productivity print speed in monochrome and color.
Some major features:
●Print up to 30 D/A1 pages/min.
●Deliver mixed monochrome and color sets with a consolidated workow.
●Start printing faster with an ultra-fast processor, plus native PDF management or HP SmartStream
software.
●Free up the operator when using accessories such as the production stacker, online folder, up to six rolls,
and dual ink supplies with auto-switch.
●Print GIS map and point-of-sale (POS) poster applications at breakthrough speeds.
●Set a technical document standard with crisp lines, ne detail, and smooth grayscales.
●HP PageWide XL pigment ink for dark blacks, vivid colors, and moisture/fade resistance, even on
uncoated bond paper.
●Print on a wide range of papers up to 40 in (101.6 cm) wide, covering ISO/US technical and oset
standards.
●Low cost of operation in monochrome and color versus LED, with long-life printheads and high ink
eiciency.
●Reduce downtime with cloud-based support, self-monitoring, proactive alerts, and automatic
maintenance.
Safety precautions
Before using your printer, read, understand, and follow these safety precautions, and your local
Environmental, Health, and Safety regulations, to make sure you can use the equipment safely.
You are expected to have the appropriate technical training and experience necessary to be aware of hazards
to which you may be exposed in performing a task, and take appropriate measures to minimize the risks to
yourself and to other people.
General safety guidelines
●There are no operator-serviceable parts inside the printer except those covered by HP's Customer Self
Repair program (see http://www.hp.com/go/selfrepair/). Refer servicing of other parts to qualied
service personnel.
●Turn o the printer and call your service representative in any of the following cases:
◦The power cord or plug is damaged.
◦The drying enclosures are damaged (Asia-Pacic and Japan only).
◦The printer has been damaged by an impact.
◦There is any mechanical or enclosure damage.
◦Liquid has entered the printer.
◦There is smoke or an unusual smell coming from the printer.
◦The printer has been dropped.
2 Chapter 1 Introduction ENWW
◦The drying module has been damaged (Asia-Pacic and Japan only).
◦The printer is not operating normally.
●Turn o the printer in either of the following cases:
◦During a thunderstorm
◦During a power failure
●Take special care with zones marked with warning labels.
Electrical shock hazard
WARNING! The internal circuits of the built-in power supplies and power inlet operate at hazardous voltages
capable of causing death or serious personal injury.
WARNING! The internal circuits of the drying system (Asia-Pacic and Japan only) operate at hazardous
voltages capable of causing death or serious personal injury.
The printer uses one power cord. Unplug the power cord before servicing the printer.
To avoid the risk of electric shock:
●The printer must be connected to earthed mains outlets only.
●Do not attempt to dismantle the drying modules (Asia-Pacic and Japan only).
●Do not remove or open any other closed system covers or plugs.
●Do not insert objects through slots in the printer.
●Take care not to trip over the cables when walking behind the printer.
Heat hazard (Asia-Pacic and Japan only)
The printer’s drying subsystem operates at high temperatures and can cause burns if touched. To avoid
personal injury, take the following precautions.
●Let the printer cool down before accessing the paper output area in case of a paper jam.
●Let the printer cool down before performing some maintenance operations.
Fire hazard
The internal parts of the printer’s drying subsystem (Asia-Pacic and Japan only) operate at high
temperatures.
To avoid the risk of re, take the following precautions.
●The customer is responsible for meeting the printer's requirements and the Electrical Code requirements
according to the local jurisdiction of the country where the equipment is installed. Use the power supply
voltage specied on the nameplate.
●Use only the power cord supplied by HP with the printer. Do not use a damaged power cord. Do not use
the power cord with other products.
●Do not insert objects through slots in the printer.
●Take care not to spill liquid on the printer. After cleaning, make sure all components are dry before using
the printer again.
ENWW Safety precautions 3
●Do not use aerosol products that contain ammable gases inside or around the printer. Do not operate
the printer in an explosive atmosphere.
●Do not block or cover the openings of the printer.
●Do not attempt to dismantle or modify the drying modules (Asia-Pacic and Japan only).
Mechanical hazard
The printer has moving parts that could cause injury. To avoid personal injury, take the following precautions
when working close to the printer.
●Keep your clothing and all parts of your body away from the printer's moving parts.
●Avoid wearing necklaces, bracelets, and other hanging objects.
●If your hair is long, try to secure it so that it will not fall into the printer.
●Take care that sleeves or gloves do not get caught in the printer's moving parts.
●Do not operate the printer with covers bypassed.
●Do not try to dismantle the cutter assembly: refer servicing to qualied service personnel.
●Do not stand on the drawers: the printer could fall over.
Light radiation hazard
Light radiation is emitted from the beacon, ink level indicators, paper drawer indicators, and formatter status
indicators. The emitted light is in compliance with the requirements of the exempt group of IEC 62471:2006,
Photobiological safety of lamps and lamp systems. Do not modify these modules.
Heavy paper hazard
Special care must be taken to avoid personal injury when handling heavy rolls of paper.
●Handling heavy rolls may require more than one person. Care must be taken to avoid back strain and/or
injury.
●Consider using a forklift, pallet truck, or other handling equipment.
●When handling heavy rolls, wear personal protective equipment including boots and gloves.
●Do not exceed the maximum weight of a paper roll: see Functional specications on page 129.
Paper rolls could weigh up to 18 kg. Follow your local Environmental Health and Safety recommendations for
handling heavy paper rolls.
Ink handling
HP recommends that you wear gloves when handling the ink maintenance cartridge or waste container.
Warnings and cautions
The following symbols are used in this manual to ensure the proper use of the printer and to prevent the
printer from being damaged. Follow the instructions marked with these symbols.
WARNING! Failure to follow the guidelines marked with this symbol could result in serious personal injury or
death.
CAUTION: Failure to follow the guidelines marked with this symbol could result in minor personal injury or
damage to the printer.
4 Chapter 1 Introduction ENWW
Warning labels
Label Explanation
Electric shock hazard. Heating modules operate at hazardous
voltages. Disconnect power cord before servicing.
CAUTION: Double pole. Neutral fusing.
Before starting, read and follow the operating and safety
instructions.
Crush hazard. Keep hands away from the moving service carriage.
This label is located by the access to the service carriage, on the
gas springs, and in the folder.
You are recommended to wear gloves when handling the cleaning
container.
This label is located on the cleaning container and by the access to
the service carriage.
Do not use the drawers as stairs: the printer could overbalance.
This label is located on the drawers.
Do not touch the starwheels: they are fragile.
This label is located on each side of the output area.
ENWW Safety precautions 5
Label Explanation
Risk of trapped ngers. Do not touch the rollers.
This label is located on the high-capacity stacker.
Risk of trapped ngers. Do not touch the gears while they are
moving.
This label is located on the high-capacity stacker.
NOTE: The nal label position and its size on the printer may vary slightly, but labels should always be
visible and close to the potential risk area.
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Main components
The following front and rear views of the printer illustrate the main components.
Front view
1. Print bar
2. Front panel
3. Ink cartridges
4. Paper access front cover
5. Drawer
6. Maintenance cartridge
Rear view
1. Output module
2. Paper output
3. Power switch and plug
4. LAN connections
5. Cleaning container
ENWW Main components 7
Front panel
The front panel is a touch-sensitive screen with a graphical user interface, located on the front right of the
printer. It can rotate 360 degrees horizontally, so you can use it from the front or rear of the printer. It can
also be tilted to minimize reections.
It gives you complete control of your printer: from the front panel, you can view information about the printer,
change printer settings, monitor printer status, and perform tasks such as supplies replacement and
calibrations. The front panel displays alerts (warning and error messages) when necessary.
It includes the following components:
1. A Hi-Speed USB host port, intended for connecting a USB ash drive, which can provide les to be
printed or a destination for scanned les. When a USB ash drive is inserted, a USB icon is
displayed on the front panel's home screen.
2. The front panel itself: an 8 inch, full-color, touch-sensitive screen with a graphical user interface.
3. A loudspeaker.
4. The Power key, with which you can turn the printer on or o, or wake up from sleep mode. The key is
illuminated when the printer is on. It ashes when the printer is in sleep mode.
5. The beacon, which enables you to see printer status and alerts from a distance.
The front panel has a large central area to display dynamic information and icons. On the left and right sides
you can see up to four xed icons at dierent times. Normally they are not all displayed at the same time.
Left and right xed icons
●Press to return to the home screen.
●Press to view help about the current screen.
●Press to go back to the previous screen. This does not discard any changes made in the current
screen.
●Press to cancel the current process.
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Home screens
There are three top-level screens that you can move between by sliding your nger across the screen, or
pressing the appropriate button at the bottom of the screen:
●The rst main screen provides direct access to the important printer functions, depending on your
printer model and accessories.
●The all-app screen displays a list of all apps available in your printer, and the status of each of them.
●The widget screen enables you to monitor at a glance supplies such as ink and paper, the job currently
being printed, and the job queue.
Printer alerts
The printer has a beacon located on top of the front panel; it gives a summary of the printer status that can be
seen from a distance.
ENWW Front panel 9
IMPORTANT: The information provided in the beacon is for functional information purposes only, and is not
relevant to your safety. Warning labels on the printer must be always considered when operating the printer,
regardless of the status indicated by the beacon lights.
White light The printer is ready.
White moving light The printer is printing or preparing to print.
Yellow end light
The printer will need attention soon: for example, it is almost out of ink or
paper. When printing, the yellow light remains at the left, and a white
moving light appears.
Yellow light
The printer can print, but there is something wrong. If the problem
persists, contact your support representative. While printing, you will see
a yellow instead of a white light.
Red light The printer is unable to print and needs attention, or a major subsystem
of the printer is not working.
You can change the beacon settings by pressing , then System > Beacon. For example, you can change
the brightness of the beacon. You can also turn o beacon warnings and show only denite errors.
Dim mode
After some time with no activity (5 minutes by default), the printer goes to dim mode, which reduces the
brightness of the front panel by 25% and the brightness of the beacon by 10%. Any activity, such as the use of
10 Chapter 1 Introduction ENWW
the front panel or the arrival of a print job, ends dim mode and restores normal brightness. After some time in
dim mode (15 minutes by default), the printer changes to sleep mode. The time periods can be changed from
the front panel. See Sleep mode on page 11.
Sleep mode
Sleep mode puts the printer into a reduced power state after a period of inactivity, turning o some elements
to save energy. Printer features can be enabled from this mode, and the printer maintains network
connectivity, waking up only as necessary.
The printer can be woken from sleep mode any of the following ways:
●By pressing the power button
●By opening a door or drawer
●By sending a print job
●By installing or uninstalling the high-capacity stacker
The printer wakes up in several seconds, more quickly than if it is completely turned o. While in sleep mode,
the Power button blinks.
To change the time that elapses before sleep mode, see Change system options on page 11.
Printer Monitoring (with the Print Spooler) and Remote Printer Management with the HP Utility and Web
JetAdmin continue to be available during sleep mode. Some remote management tasks oer the option of
remotely waking up the printer if needed to perform the task.
Change the language of the front-panel display
There are two possible ways to change the language of the front-panel menus and messages.
●
If you can understand the current front-panel display language, press , then System > Language.
●If you cannot understand the current front-panel display language, start with the printer powered o.
Press the power key to turn it on. When you see icons appear on the front panel, press and then
. The front panel acknowledges this sequence by turning the icons on and o rapidly.
Whichever method you used, the language selection menu should now appear on the front-panel display.
Press your preferred language.
The available languages are English, Portuguese, Spanish, Catalan, French, Dutch, Italian, German, Polish,
Russian, Simplied Chinese, Traditional Chinese, Korean, and Japanese.
Change system options
You can change various printer system options from the front panel. Press , then System.
●Date and time options to view or set the printer's date and time.
●Speaker volume to change the volume of the printer's loudspeaker. Select O, Low, or High.
●Front panel brightness to change the brightness of the front-panel display. The default brightness is
50.
●Beacon > Beacon to change the brightness of the beacon. Select High, Medium, Low, or O.
●Beacon > Notify warning alerts to turn warning alerts on or o.
ENWW Front panel 11
●Power options > Printer sleep to change the length of time the printer waits before going into sleep
mode (see Sleep mode on page 11). You can set the time from 5 to 240 minutes. The default time is 20
minutes (total time including 5 minutes in dim mode).
●Unit selection to change the units of measurement in the front-panel display. Select English or Metric.
By default, units are set to Metric.
●Restore factory settings to restore the printer settings to their original values as set in the factory. This
option restores all of the printer settings except the Gigabit Ethernet settings and paper presets.
HP Utility
The HP Utility enables you to manage your printer from a computer with a TCP/IP connection.
NOTE: The HP Utility under Mac OS X and the HP Designjet Utility under Windows have similar functions and
are sometimes referred to collectively as the HP Utility in this guide.
●Under Windows, start the HP Designjet Utility from the icon on your taskbar or from Start > All
Programs > HP > HP Designjet Utility > HP Designjet Utility. This launches the HP Designjet Utility,
showing the printers installed on your computer. When you open the HP Designjet Utility for the rst
time, it may oer you an automatic update with enhanced functionality that we recommend you to
accept.
●Under Mac OS X, launch the HP Utility from your Dock shortcut or by selecting Applications > HP > HP
Utility. This launches the HP Utility, showing the printers installed on your computer.
When you select your printer in the left pane, everything that appears in the right pane is specic to that
printer.
Embedded Web Server
The Embedded Web Server is a Web server running inside the printer. You can use it to obtain printer
information, manage settings and presets, install new rmware, and troubleshoot problems. Service
engineers can use it to retrieve internal information that helps to diagnose printer problems.
12 Chapter 1 Introduction ENWW
You can access the Embedded Web Server remotely by using an ordinary Web browser running on any
computer.
The following browsers are known to be compatible with the Embedded Web Server:
●Microsoft Internet Explorer 8 and later for Windows 7 and later
●Apple Safari 6 and later for OS X 10.8 and later
●Mozilla Firefox 36 and later
●Google Chrome 41 and later
Make a note of your printer's IP address, which you can see on the front panel by pressing the icon,
then Network.
To use the Embedded Web Server on any computer, open your Web browser and enter the printer's IP address
in the browser's address bar.
The Embedded Web Server window displays ve separate tabs. A button near the top of each page provides
access to online help.
The Embedded Web Server functions in the following languages: English, Portuguese, Spanish, Catalan,
French, Dutch, Italian, German, Polish, Russian, Simplied Chinese, Traditional Chinese, Korean, and Japanese.
It uses the language that you specied in your Web browser options. If you specify a language that it cannot
support, it functions in English.
To change the language, change your Web browser's language setting. For example, in Chrome, select
Settings > Language (in the advanced settings view), and make sure that the language you want is at the top
of the list in the dialog box; or, in Internet Explorer version 8, go to the Tools menu and select Internet
Options > Languages. Make sure that the language you want is at the top of the list in the dialog box.
To complete the change, close and reopen your Web browser.
ENWW Embedded Web Server 13
Turn the printer on and o
If you wish to turn the printer on or o or reset the printer, the normal and recommended method is to use
the Power key on the front panel.
However, if you plan to store the printer for a long period or the Power key does not seem to work, you are
recommended to turn it o using the power switch at the rear.
To turn it back on, use the power switch at the rear.
When the printer is powered back on, it takes about 3 minutes to initialize and check and prepare the print
bar. Preparing the print bar takes about 75 seconds. However, if the printer has been o for 2 weeks or more,
preparing the print bar could take up to 7 minutes, plus 13 minutes if it needs a printhead recovery.
See also Sleep mode on page 11.
Internal prints
The internal prints give various kinds of information about your printer. They can be requested from the front
panel.
Before requesting any internal print, check that the printer and the paper are ready for printing.
●The loaded paper should be at least A3 landscape—420 mm (16.53 in) wide—otherwise the print may
be clipped.
●The front panel should be displaying the Ready message.
To print any internal print, press , then scroll down to Internal prints and press it, then select the
internal print you want. The following internal prints are available.
●Demo prints show some of the capabilities of the printer
14 Chapter 1 Introduction ENWW
◦Print drawing demo
◦Print rendering demo
◦Print GIS map
●User information prints
◦Usage report shows estimates of the total number of prints, number of prints by paper type,
number of prints by print-quality option, counting of scans, and total amount of ink used per color
(the accuracy of these estimates is not guaranteed)
◦HP-GL/2 palette shows the color or grayscale denitions in the currently selected color palette
◦PostScript font list shows PostScript fonts available (PostScript printers only)
◦Print folder pattern
●Service information prints
◦Print current information
◦Print usage information
◦Print event logs
◦Print calibration status
◦Print connectivity conguration
◦Print all pages (prints all the above reports)
●Output destination prints
◦Print test on folder to check alignment
◦Print test on stacker to test alignment
Preparing your printer
Connect the printer to your network
The printer is able to congure itself automatically for most networks, in a similar way to any computer in the
same network. The rst time you connect it to a network, this process may take a few minutes.
Once the printer has a working network conguration, you can check its network address from the front
panel: press .
TIP: Consider making a note of the printer’s network name and IP address, because you may need them
during the setup process of connecting your Windows or Mac OS computer clients.
ENWW Preparing your printer 15
Modify network conguration
To modify the current network conguration, go to the front panel and press , then , then Gigabit
Ethernet. From here it is possible, though not normally necessary, to change the settings manually; this can
also be done remotely using the Embedded Web Server.
For full details of the available connectivity settings, see Networking on page 66.
If you accidentally miscongure the printer’s network settings, you can restore the network settings to their
factory values from the front panel: press , then , then , then Restore factory settings. Then
you must restart the printer. This automatically provides a working network conguration for most networks.
The printer’s other settings remain unchanged.
Connect a computer to the printer by network (Windows)
The following instructions apply if you intend to print from software applications using a printer driver. See
Sending a job to print on page 76 for alternative ways of printing.
Before you begin, check your equipment:
●The printer should be set up and on.
●The Ethernet switch or router should be on and functioning correctly.
●The printer and the computer should be connected to the network (see Connect the printer to your
network on page 15).
Now you can proceed to install the printer software and connect to your printer.
Printer software installation
1. Make a note of the printer’s host name and IP address from the front panel (see Embedded Web Server
on page 12).
2. Insert the HP Start-up Kit DVD into your computer. If the DVD does not start automatically, run the
setup.exe program in the root folder of the DVD.
3. When the Pagewide Printer window appears on your screen, click Software, and then Install.
4. Your Web browser opens to display the rest of the software installation procedure. You must select
Windows or Mac OS X software, and choose which specic software you want to install (by default, all of
it).
5. Once downloaded, open it, and follow on-screen steps.
16 Chapter 1 Introduction ENWW
If your computer fails to nd any printers on the network, the Printer Not Found window is displayed, which
helps you to try to nd your printer. If you have a rewall in operation; you may have to disable it temporarily
in order to nd the printer. You also have the options of searching for the printer by its hostname, IP address
or MAC address.
Uninstall the printer software (Windows)
Use the Control Panel to uninstall the software, in the same way as you can uninstall any other software.
Connect a computer to the printer by network (Mac OS X)
You can connect your printer to a network under Mac OS X by using the following methods:
●Bonjour
●TCP/IP
NOTE: The printer does not support AppleTalk.
The following instructions apply if you intend to print from software applications using a printer driver. See
Sending a job to print on page 76 for alternative ways of printing.
Before you begin, check your equipment:
●The printer should be set up and on.
●The Ethernet switch or router should be on and functioning correctly.
●The printer and the computer should be connected to the network (see Connect the printer to your
network on page 15).
Now you can proceed to install the printer software and connect to your printer.
1.
Go to the front panel and press . Note the mDNS service name of your printer.
2. Insert the HP Start-up Kit DVD into your DVD drive.
3. Open the DVD icon on your desktop.
4. When the Pagewide Printer window appears on your screen, click Software and then Install.
5. Your Web browser opens to display the rest of the software installation procedure. You must select
Windows or Mac OS X software, and choose which specic software you want to install (by default, all of
it).
6. When the software has been installed, the HP Utility starts automatically, to set up a connection to your
printer. Follow the instructions on your screen.
7. In the Setup Assistant screen, look for your printer's mDNS service name (which you noted in step 1) in
the Printer Name column.
●If you nd the right name, scroll sideways if necessary to see the Connection Type column, and
check that it shows Bonjour. Then highlight that line. Otherwise, continue searching further down
the list.
●If you cannot nd your printer's name just click Continue and do the setup manually in your System
Preferences later on.
Click Continue.
ENWW Preparing your printer 17
8. Continue following the instructions on the screen.
9. When the HP Utility Setup Assistant has nished, you can remove the DVD from the DVD drive.
If the printer driver is already installed, the HP Utility Setup Assistant can be run at any time from the DVD.
Uninstall the printer software (Mac OS X)
During the previous installation step, you have the option to install the HP Uninstaller application in your
system. This should be available under HP in the system Applications folder.
IMPORTANT: The HP Uninstaller application will uninstall all HP Software installed in your system.
To delete the print queue only, select the Print & Scan dialog from the system preferences. Select the name of
the printer and click the – button.
Congure your connectivity
By conguring your connectivity, you can print from your local network, keep your printer up to date, and
access additional printer services. Remember to connect your network cable to the printer.
Accept the connectivity agreement and settings in order to:
●Receive automatic rmware updates
●Participate in the Customer Involvement Program
●Enable additional printer services
A network connection is required, so the printer will test its own connectivity. Congure and troubleshoot the
printer’s connectivity and start benetting from connecting your printer.
If you are part of the HP Designjet Partner Link Pay-per-use service, remember to go to the Connectivity app
and select Printer services > Register new service in order to register the printer service.
During initial printer setup, you are asked whether you want to enable these services. That decision can be
reset later by pressing , then Connectivity > Reset Connectivity Agreement.
In addition, each service can be enabled or disabled individually as explained below.
Verify printer connection to HP
You can check that the printer is able to connect to HP services by pressing , then , and verifying
the status there.
If there is any problem connecting to HP, you will be provided with a description of the problem and some
possible solutions.
18 Chapter 1 Introduction ENWW
Congure the Customer Involvement Program and other printer services
You can check your Customer Involvement Program status by pressing , then .
Press Test all connectivity to test your connection to HP, the Customer Involvement Program, and other
online print services. If any problem is detected, you will be provided with a description of the problem and
some possible solutions.
Congure email printing through HP Connected
The HP Connected service makes it easy to send jobs to your printer by attaching them to an email message.
You must accept the “Connectivity agreement” in order to use HP Connected. You can change your decision by
pressing , then Connectivity > Reset Connectivity Agreement.
To congure the email printing conguration, press , then , which will display your printer’s unique
printer code and the email address that can be used to send jobs to the printer. You must also visit
http://www.hpconnected.com to register yourself and your printer (using the printer code).
Press in the top right corner of the HP Connected screen to access the following options:
●HP Connected Connectivity menu: You can enable or disable HP Connected for this printer, or
completely remove it from the HP Connected service.
●Printer code: You can view or renew the printer code.
●Email address: You can view the printer’s email address.
●HP Connected jobs: You can decide whether jobs received by email should be printed directly (the
default option) or put on hold in the job queue.
●Restore HP Connected settings: You can restore HP Connected settings to their default values.
Congure rmware updates
You can choose from the Embedded Web Server or from the front panel whether and how to download
rmware updates.
NOTE: If an administrator password has been set, it will be required to change these settings.
●In the Embedded Web Server: select Setup > Firmware update.
●
Using the front panel: press , then , then .
The following settings are available:
●Check: If you select Automatically (the default setting), the printer will check automatically every week
(or after the printer has been restarted seven times, whichever happens rst) whether new rmware is
ENWW Preparing your printer 19
available. If you select Manually, the printer will not check automatically; you can check manually
whenever you like.
●Download: If you select Automatically (the default setting), the printer will automatically download
new rmware whenever it becomes available. If you select Manually, you will be asked to approve each
download.
NOTE: Downloading the rmware does not mean that you have installed it in your printer. To install
the new rmware, you must conrm the installation manually.
●Firmware update history: A list of rmware versions that have been installed in the printer. It is usually
possible to reinstall the version immediately before the version that is currently installed, if you have
some problem with the current version.
Congure the email server
To congure the email server using the Embedded Web Server, select Setup > E-mail server, and ll in the
following elds, which are usually supplied by the email server provider.
●SMTP server and port number: The IP address or fully qualied domain name of the outgoing mail
server (SMTP) that will process all email messages from the printer. If the mail server requires
authentication, email notications will not work.
●Printer e-mail address: The email address assigned to the account that is being congured in the
printer. This email address will appear in the From: eld of all the email messages sent by the printer.
This is not the same email address that is used by HP Connected.
●Attachment size limit: The maximum size of a le attached to an email message. When you scan to
email from the front panel, you will be warned if an attachment is higher than this limit, but you can
ignore the warning and send the message anyway.
●Use SSL certicates: Check this box to use SSL certicates if the server requires an encrypted
connection. Click the link to congure advanced certicate settings.
●Authentication. If you choose authentication, you are also asked for your username and password.
Once you have congured the email server, you are strongly recommended to check the conguration.
Turn usage information on and o
The printer can send usage information periodically by email. You can request this in the following ways:
●In the HP Designjet Utility for Windows: from the Admin tab, select Printer settings > Accounting.
●In the HP Utility for Mac OS X: select Printer Settings > Accounting.
●In the Embedded Web Server: select Setup > Printer settings > Accounting.
In each case, you must set the following options:
●Send accounting les: Enabled (the default is Disabled)
●Send accounting les to: a valid email address
●Send accounting les every: choose a number of days (1–60) or a number of prints (1–500)
You must also ensure that the email server has been congured: see Congure the email server on page 20.
Turn email notications on and o
In order to receive email notications from the printer, you must have congured the email server (see
Congure the email server on page 20).
20 Chapter 1 Introduction ENWW
The notication service is always turned on, but all specic notications are turned o by default. You can
turn them on or o individually by selecting Notications from the Setup tab of the Embedded Web Server.
Control access to the printer
Front-panel security settings
From the front panel, you can press , then Security, to control some of the features of the printer.
●USB drive: Enable or disable the use of a USB ash drive.
●Firmware update from USB: Enable or disable rmware updates from a USB ash drive.
●User sessions: Enable or disable automatic log-out after 1, 3, or 5 minutes.
●EWS: Enable or disable the Embedded Web Server.
●Printer access control: Enable, disable, or change the administrator password.
●Printing & management Web services: Enable or disable Web services that are used by printing and
management tools such as the HP Utility, HP SmartStream, and SDK for RIPs.
If an administrator password has been set, it must be given in order to perform the following operations:
●Change the security settings (including the administrator password itself)
●Change the conguration of the Internet connection
●Change the Automatic Firmware Update conguration
●Enable or disable automatic downloading and/or installation of automatic rmware updates
●Restore an earlier rmware version
●Reset factory defaults
NOTE: The administrator password can contain only characters that appear on the front panel's on-screen
keyboard. If you set a new password with the Embedded Web Server, it will reject characters that do not
appear in that limited character set.
Embedded Web Server security settings
From the Embedded Web Server, you can select the Setup tab and then Security to control access to the
printer in various ways:
●Securely erase some or all les on the hard disk
●Enable or disable various groups of front panel operations
●Use the same security settings that are available in the front panel (see above)
NOTE: An administrator password may be required.
NOTE: For more information, see the Embedded Web Server's online help.
To control access to the printer’s front panel from the Embedded Web Server, go the Setup tab, and select
Security.
ENWW Preparing your printer 21
The following options will be available:
●Unlock: unrestricted access to the front panel.
●Minimum Lock: unrestricted access to the front panel.
●Moderate Lock: in addition to minimum lock, denies access to printer, scan, copy and print from usb.
●Intermediate Lock: in addition to the Moderate Lock, denies access to the paper, ink supplies and
maintenance options and demo prints. Only viewing printer and supplies information is allowed.
●Maximum Lock: denies access to all front-panel options. No detail information is displayed in any of the
status applications.
When any option is restricted, this option will be locked and marked with a padlock icon.
Require account ID
If you want to keep records of printer usage by dierent user accounts, you can set your printer to require an
account ID for each job.
●In the HP Designjet Utility for Windows: from the Admin tab, select Printer settings > Accounting >
Require account ID.
●In the HP Utility for Mac OS X: select Printer Settings > Accounting > Require account ID.
If this setting is turned on, the account ID eld will be mandatory and jobs with no account ID will be kept "on
hold for accounting".
The account ID can be set in the printer driver when sending the job. If the job is set "on hold for accounting"
by the printer, you can introduce the account ID in the Embedded Web Server, HP Designjet Utility, HP Utility,
or front panel, by going to the job queue and clicking the job that is on hold. A window with a text box is
displayed and you can enter the account ID into it.
22 Chapter 1 Introduction ENWW
Drivers
There are various dierent drivers for your printer; which is best for you depends on your circumstances:
●Your operating system
●The type of applications from which you print
●The number of printers you have
●The output accessories you have
You may wish to install one or several drivers according to your needs.
You can nd the latest driver software at http://www.hp.com/go/pagewidexlseries/support/drivers/.
Specic Windows drivers
This printer will be managed with several drivers, each driver is optimized for specific
circumstances as:
• Operating system. See specific for Windows (+link) or specific for Mac (+link)
• Type of applications you print from
• Number of HP Designjet printers supported (only one, fleet). See UPD if you have a fleet
(+link)
• Output accessories you have connected
Considering these aspects, it will be necessary to install one or several drivers depending on your
needs.
Specific Windows drivers for HP Page Wide XL
HP-GL/2 PCL3GUI v4 PostScript PostScript v4 PDF v4
Application
CAD, GIS, office
applications Recommended Recommended
Applications requiring
accurate color Recommended Recommended
PDF readers Recommended
System
Windows 7 n/a n/a n/a
Windows 8 or later
Desktop
Modern app n/a n/a
Output Folding device n/a n/a n/a
You can find last Windows drivers available at http://www.hp.com/go/PageWideXL/drivers.
Universal Windows driver for fleet of HP Designjet printers and Page wide
XL series printers
• Use this extended driver If managing a fleet of HP PageWide printers and other LFP printers.
• Universal windows driver version facilitate the installation and queue management of fleet
in your network.
• Within this driver you will have the HP-GL/2 Driver and PostScript Driver options.
You can find last Windows drivers available at http://www.hp.com/go/PageWideXL/drivers.
Mac drivers for HP Page Wide XL
HP Page wide XL series Mac Raster driver
• Raster driver for HP PageWide XL.
• Specific for MAC OSX 10.8, 10.9 and 10.10
• Best for CAD, GIS and general Office applications.
Universal Windows driver
The Universal driver is recommended if you have a eet of HP Designjet and PageWide XL printers: it
facilitates installation and queue management. The driver includes HP-GL/2 and PostScript options.
Mac OS drivers
Raster driver
●Specically for Mac OS X 10.8, 10.9, and 10.10
●Best for CAD, GIS, and oice applications
PostScript 3 driver
●Specically for Mac OS X 10.8, 10.9, and 10.10
●Best for applications requiring accurate color
In addition to http://www.hp.com/go/pagewidexlseries/support/drivers/, Mac OS drivers are available
through Apple Software update or from the DVD supplied with the printer.
Set Windows driver preferences
You can change some default settings in your printer driver according to your own preferences, for instance to
set color emulation or paper-saving options. To do this, press the Start button on your computer's screen,
ENWW Preparing your printer 23
then select Devices and Settings. In the Devices and Settings window, right-click your printer's icon, and
select Printing Preferences. Any settings you change in the Printing Preferences window will be saved as
default values for the current user.
To set the default values for all users of your system, right-click the printer’s icon, select Printer Properties,
go to the Advanced tab, and select Printing Defaults. Any settings you change in the printing defaults will be
saved for all users.
Accessibility
Front panel
If required, the front-panel display brightness and the loudspeaker volume can be changed (see Change
system options on page 11).
Embedded Web Server
From the Embedded Web Server, you can see the status of the printer, and perform other actions without
using the front panel.
For information about the accessibility features of the Embedded Web Server, go to: Support > Browse
information > Accessibility:
See more about HP accessibility at www.hp.com/hpinfo/abouthp/accessibility/ for information about the HP
Accessibility Program, and HP's commitment to making its products and services accessible to people with
disabilities.
Other sources of information
The following documents can be downloaded from http://www.hp.com/go/pagewidexlseries/support/
manuals/:
●Introductory information
●User’s guide
●Legal information
●Limited warranty
The Quick Response (QR) code images found in some parts of this guide provide links to additional video
explanations of particular topics.
24 Chapter 1 Introduction ENWW
General information and tips
●All paper widths must be between 279 mm (11 in) and 1016 mm (40 in), and the roll core must be 76
mm (3 in) in diameter.
●When handling photo paper, wear cotton gloves to avoid transferring oils onto the paper.
●Each drawer can be loaded with two paper rolls (front and rear).
Your printer has up to three drawers: the second and third may be purchased as accessories. The roll
positions are numbered 1 and 2 in the top drawer, 3 and 4 in the middle drawer, 5 and 6 in the bottom
drawer.
The roll numbers are displayed on the front of each drawer and on the roll hubs.
●Each drawer has lights to communicate its status:
Drawer roll icon light
◦O: The roll has paper, or there is no roll.
◦On (yellow): The roll is running out of paper.
◦On (red): The roll is out of paper.
26 Chapter 2 Paper handling ENWW
Drawer lock light
◦ O: You can open the drawer.
◦ On: Do not open the drawer. The paper is moving and you could cause a paper jam.
●You can save paper by using the appropriate settings.
●The printer automatically estimates the remaining length of the roll.
Supported paper types
The following paper types are compatible with your printer.
Supported HP papers
Name Width Length Product number
Plain paper
HP Universal Bond Paper, 3-in core 16.5 in (420 mm) 500 ft (152 m) K6B85A
18 in (457 mm) 500 ft (152 m) M2N04A
23.4 in (594 mm) 500 ft (152 m) K6B86A
24 in (610 mm) 500 ft (152 m) K6B88A
30 in (762 mm) 500 ft (152 m) M2N05A
33.1 in (841 mm) 500 ft (152 m) K6B87A
36 in (914 mm) 500 ft (152 m) L4L08A
36 in (914 mm) 575 ft (175 m) M2N06A
HP Bright White Inkjet Paper, 3-in core 16.5 in (420 mm) 500 ft (152 m) L4Z41A
23.4 in (594 mm) 500 ft (152 m) L4Z42A
24 in (610 mm) 500 ft (152 m) L4Z44A
33.1 in (841 mm) 500 ft (152 m) L4Z43A
36 in (914 mm) 500 ft (152 m) L4Z45A
HP Premium Bond Paper, 3-in core 24 in (610 mm) 300 ft (91 m) L6B12A
33.1 in (841 mm) 300 ft (91 m) L6B11A
36 in (914 mm) 300 ft (91 m) L6B13A
40 in (1016 mm) 300 ft (91 m) L6B14A
Coated paper
HP Universal Heavyweight Coated Paper, 3-in core 33.1 in (841 mm) 300 ft (91 m) L5C79A
36 in (914 mm) 300 ft (91 m) L5C80A
40 in (1016 mm) 300 ft (91 m) L5C81A
Poster paper
HP Production Matte Poster Paper, 3-in core 24 in (610 mm) 150 ft (46 m) N2V71A
24 in (610 mm) 300 ft (91 m) L5P96A
36 in (914 mm) 150 ft (46 m) N2V72A
ENWW Supported paper types 27
Name Width Length Product number
36 in (914 mm) 300 ft (91 m) L5P97A
40 in (1016 mm) 150 ft (46 m) N2V73A
40 in (1016 mm) 300 ft (91 m) L5P98A
HP Production Satin Poster Paper, 3-in core 24 in (610 mm) 150 ft (46 m) N2V75A
24 in (610 mm) 300 ft (91 m) L5Q01A
36 in (914 mm) 150 ft (46 m) N2V76A
36 in (914 mm) 300 ft (91 m) L5Q02A
40 in (1016 mm) 150 ft (46 m) N2V77A
40 in (1016 mm) 300 ft (91 m) L5Q03A
HP Gloss Poster Paper, 3-in core 40 in (1016 mm) 200 ft (61 m) L5Q08A
Banner
HP Matte Polypropylene, 3-in core 40 in (1016 mm) 150 ft (46 m) L6B19A
Other supported paper types
Plain papers
●Plain paper < 90 g/m²
●Plain paper 90–110 g/m²
●Plain paper > 110 g/m²
●Recycled
●Colored paper
Technical papers
●Natural tracing paper (Asia-Pacic and Japan only)
●Vellum
●Translucent bond paper
Coated papers
●Coated paper 90–100 g/m²
●Heavyweight coated paper
Poster papers
●Poster matte paper
●Poster satin paper
●Poster gloss paper
●Photo semi-gloss paper
●Blue-back paper
28 Chapter 2 Paper handling ENWW
Banner and sign
●Polypropylene
●Tyvek 135 g/m²
Blueprint
●Blueprint
Paper status
The paper source displays the drawers in your printer, and one of the following status messages for each roll:
●Low on paper
●Out of paper
●Paper not loaded
●Calibration pending
●Check pending
●Unsuccessfully loaded
●Load malfunction
●Ready
●Error
Load paper
1. Start the paper app to access the paper menu, then press Load.
TIP: If the printer is not printing and the lock light on the drawer is o, you can skip this step.
ENWW Paper status 29
2. Open the drawer.
WARNING! Do not stand on the drawer: the printer could fall over.
TIP: You can load more than one roll at the same time.
TIP: Load heavier rolls in upper drawers; they can weigh up to 18 kg (40 lb).
3. Open the locking levers on the left and right hubs.
4. Move the hubs outwards (they are linked) to make room for the roll.
30 Chapter 2 Paper handling ENWW
5. Place the roll into the drawer between the hubs, with the paper edge as shown.
Do not load the roll at an angle, like this:
6. Slide the hubs back towards the center so that they engage with the roll.
7. Ensure that the hubs are tted tightly to the roll on both sides.
ENWW Load paper 31
8. Important: Close the locking levers on the left and right hubs.
9. Feed the paper into the appropriate slot: the front slot for the front roll, the rear slot for the rear roll.
TIP: The rear roll may need extra roll-ups to facilitate automatic feeding. Do not stop feeding until the
paper is automatically advanced.
10. Continue feeding until you hear a beep.
11. If the paper edge is not straight and clean, you can cut it o with the appropriate button (there is a
button for each roll in the drawer).
When you press the button, the paper is advanced; when you release the button, the paper is cut.
Remember to remove the cut strip of paper.
12. Close the drawer when you have nished loading rolls into it.
32 Chapter 2 Paper handling ENWW
13. Select the paper type on the front panel. The front panel remembers the last paper type loaded in this
position, in case that helps.
14. When you are ready, press Finish and check. The printer checks the position, width, and length of the
loaded paper. The width and length are displayed on the main screen.
NOTE: If you do not select a paper type, the front panel waits a while and then executes Finish and
check automatically.
Unload paper
1. Ensure that the printer is not printing and that the lock light on the drawer is o.
2. Open the drawer.
WARNING! Do not stand on the drawer: the printer could fall over.
3. Remove the paper from the feeding slot.
4. Open the locking levers on the left and right hubs.
5. Slide the hubs to the side so that you can remove the roll.
ENWW Unload paper 33
6. Remove the roll (or the core, if only the core is left).
7. Close the locking levers on the left and right hubs.
8. Close the drawer.
Paper options
To see the paper options, press .
The following options are available:
●Edit type: You can modify the type of paper loaded.
●Protect paper types: You can protect selected paper types to avoid printing on them unintentionally.
Store paper
To maintain paper quality, follow these recommendations:
●Store rolls in the original packaging within the temperature and humidity range specied on the paper
label.
●When natural tracing paper is stored in a humid environment, its width when loaded can vary, and it may
even jam in the printer. To avoid this, store this kind of paper in its packaging in humid conditions.
Remove it from the printer in conditions of low temperature and high humidity (such as 15°C and 80%
relative humidity). If you see that the paper has been aected by humidity, cut o the beginning of the
roll: about 8 m (26 ft).
●Store rolls covered by another piece of paper or cloth.
●Allow all papers to adapt to room conditions, out of the packaging, for 24 hours before using them for
printing.
34 Chapter 2 Paper handling ENWW
●The use of tape to stick the leading edge of the roll to the core is especially important for heavy papers,
because the inherent stiness of the paper can cause it to loosen and unwind from the core.
Cannot load paper
●Check that you have a roll in the selected drawer and slot.
●Check that the locking levers are closed on both hubs, and that the hubs are correctly positioned.
●Ensure that you locked the hubs before feeding paper into the printer.
●Check that the paper is correctly fed into the printer.
●Check that the paper is not crumpled or warped, and that the edges are straight.
●Check that the drawer is correctly closed.
●Check that the paper is wound tightly on the roll.
●Check that the paper is attached to the core.
●Check that you follow the paper specications.
TIP: When loading rear rolls, you must feed more paper manually (about 40 cm, or 16 in) than with front
rolls.
Protect a paper type
You can protect selected paper types to avoid printing on them unintentionally. A protected paper type will be
printed on only when the paper type is explicitly specied in the job.
To protect a paper type, go to the paper app, select … for the paper type you want to protect, then Protect
roll. Alternatively, you can select , then Job management > Automatic roll selection > Protected
paper types.
When a paper type is protected, the icon appears before the paper name.
To print on a protected roll, just select the paper type explicitly when submitting the job from a printer driver
or other job submission software.
NOTE: If a protected paper type is not explicitly selected, and no other paper types are available, an out-of-
paper message will appear.
ENWW Cannot load paper 35
Paper jam
When the printer detects a jam, it tries to resolve the issue automatically. If it cannot, it stops, and you must
x the problem manually.
The front panel starts the paper jam wizard to display where the jam occurs and how to x it.
Clear the paper jam as instructed on each screen of the wizard. When you have removed all the paper, press
Check now to check that the problem has been xed successfully.
Paper jam in a drawer
1. Open the drawer in which the paper jam has occurred.
36 Chapter 2 Paper handling ENWW
2. Cut the paper if necessary.
3. Open the front cover of the drawer.
Areas where a jam may occur are identied with this label:
4. Move the cutter to the right-hand side, unless it is there already.
CAUTION: Take care not to cut yourself when moving the cutter.
CAUTION: Do not dismantle the cutter assembly: refer it to qualied service personnel for servicing.
ENWW Paper jam 37
5. Remove the paper, cutting it manually if necessary.
6. Make sure there are no loose pieces of paper left in the drawer.
7. Close the front cover of the drawer.
8. Rewind the paper.
38 Chapter 2 Paper handling ENWW
9. Cut o the leading edge of the paper if it has been damaged.
10. Rewind again and feed the paper into the slot.
11. Use the paper-cut button to cut the leading edge again.
12. Close the drawer.
13. Wait until the printer is ready for paper.
14. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
Paper jam in the paper access front cover
1. Open the front cover.
ENWW Paper jam 39
2. Pull out the paper.
CAUTION: Be careful to pull out only the paper and not the struts of the printer.
3. Cut the paper if necessary.
IMPORTANT: Use scissors for this purpose, not a single blade.
4. Make sure there are no loose pieces of paper left.
5. Close the front cover.
6. Wait until the printer is ready for paper.
7. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
Paper jam in the paper output
1. Make sure that the jam is not in the accessory interface.
2. If you have a folder installed, raise the folder tray.
40 Chapter 2 Paper handling ENWW
3. Push the button to raise the output module.
4. Pull out the paper.
CAUTION: Be careful not to touch the pinchwheels: they are sharp and can cut your ngers.
5. Make sure there are no loose pieces of paper left.
ENWW Paper jam 41
6. Close the output module.
7. Wait until the printer is ready for paper.
8. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
Paper jam in the top stacker
1. Open the rear cover.
2. Pull out the paper.
42 Chapter 2 Paper handling ENWW
3. Open the stacker.
4. Pull out the paper.
5. Close the rear cover.
6. Close the stacker.
7. Wait until the printer is ready for paper.
8. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
ENWW Paper jam 43
Paper jam in the folder input
1. Open the fan-fold cover to stop the folder motor and cut the power supply to it.
2. If necessary, cut the paper between the printer and the tray.
3. Remove the paper from the no-fold tray.
4. Unlatch and lift the folder input.
5. Pull out the paper from the tray.
6. Push the button to raise the output module.
44 Chapter 2 Paper handling ENWW
7. Pull out the paper.
CAUTION: Be careful not to touch the pinchwheels: they are sharp and can cut your ngers.
8. Make sure there are no loose pieces of paper left.
9. Close the output module.
10. Lower the tray.
11. Wait until the printer is ready for paper.
12. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
Paper jam in the no-fold tray
IMPORTANT: This operation must be performed by a service engineer or by someone else with appropriate
training.
1. Open the top cover of the tray.
2. Cut the paper between the printer and the folder, if necessary.
3. Remove the paper.
ENWW Paper jam 45
4. Close the cover.
CAUTION: Be careful where you place your hands.
5. Wait until the printer is ready for paper.
6. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
Paper jam on the fan-folding path
Try to remove the paper by pulling it from the no-fold tray. If you cannot remove all the paper this way,
proceed as follows:
1. Open the fan-folding cover.
2. Pull the paper out.
NOTE: You may see paper by the fan-fold tray or at the rear of the folder. Try to pull it out wherever
you see it.
3. Remove any remaining pieces of paper.
4. Close the cover.
5. Ensure that the metal pieces remain on the cover.
6. Wait until the printer is ready for paper.
7. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
Paper jam between the fan fold and cross-folding path
This should be easily visible from behind the folder. Open the fan-fold cover to stop the folder motor, and
remove the paper.
46 Chapter 2 Paper handling ENWW
Paper jam on the cross-folding path
1. Open the cross-folding cover.
2. Remove the paper.
CAUTION: Take care to avoid injury.
3. Close the cover.
4. Wait until the printer is ready for paper.
5. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
Paper jam in the high-capacity stacker
1. Press the output button to raise the output module.
ENWW Paper jam 47
2. Remove the high-capacity stacker. You can pull the stacker by the beam at the rear of the tray.
3. Cut the paper between the printer and the high-capacity stacker, if necessary.
4. Remove the paper from the high-capacity stacker.
5. Remove the paper from the printer.
48 Chapter 2 Paper handling ENWW
6. Close the output module.
7. Reconnect the high-capacity stacker.
8. Wait until the printer is ready for paper.
9. The printer resumes the job and automatically reprints any lost pages. However, you should check that
all pages of the job have been printed.
ENWW Paper jam 49
Ink cartridges
The printer has two sets of ink cartridges in the order C1K1Y1M1 – C2K2Y2M2, with a capacity of 775 ml. One
cartridge of each color is used at a time, the other is inactive until needed, and can be replaced while printing
continues.
Below each ink cartridge, the printer has two LED indicators: a padlock and an inkdrop.
●The padlock LED is on when the cartridge is in use.
IMPORTANT: Do not try to remove a cartridge when the padlock LED is on.
●The inkdrop LED turns yellow when the cartridge is almost out of ink, and turns red when the cartridge is
empty or faulty.
Ink cartridges require no maintenance or cleaning, but must be shaken before installation. High-quality
printing is maintained even when the ink level is low.
CAUTION: Avoid touching pins, leads, and circuitry when handling ink cartridges, because these elements
are sensitive to electrostatic discharge. Such devices are called ESD-sensitive devices. See Glossary
on page 133. Electrostatic discharges are one of the main hazards to electronics products. This type of
damage can reduce the life expectancy of the device.
The status of each cartridge is reported in the front panel:
●OK: The cartridge is working normally.
●Reseat: The cartridge is not responding, but removing and reinserting it may solve the problem.
●Replace: The cartridge has been identied as faulty. It should be replaced by a functional cartridge.
●Low on ink: The cartridge is low on ink. It should be replaced soon.
●Very low on ink: The cartridge is very low on ink. It should be replaced very soon.
●Empty: The cartridge has no ink. It should be replaced.
●Missing: The cartridge is missing.
●Wrong/Incompatible/Incorrect: The cartridge type is not suitable for this printer.
●Expired: The cartridge has reached its expiration date.
●Altered: The cartridge has been identied as relled or altered.
ENWW Ink cartridges 51
Ink cartridge part numbers
PageWide Printer 775 ml C1Q45A HP 842A 775-ml Black Ink Cartridge
C1Q46A HP 842A 775-ml Cyan Ink Cartridge
C1Q47A HP 842A 775-ml Magenta Ink Cartridge
C1Q48A HP 842A 775-ml Yellow Ink Cartridge
C1Q49A HP 842B 775-ml Black Ink Cartridge
C1Q50A HP 842B 775-ml Cyan Ink Cartridge
C1Q51A HP 842B 775-ml Magenta Ink Cartridge
C1Q52A HP 842B 775-ml Yellow Ink Cartridge
C1Q53A HP 842C 775-ml Black Ink Cartridge
C1Q54A HP 842C 775-ml Cyan Ink Cartridge
C1Q55A HP 842C 775-ml Magenta Ink Cartridge
C1Q56A HP 842C 775-ml Yellow Ink Cartridge
Replace ink cartridges on the y
You can replace a cartridge at any time when its padlock LED is o. If the padlock LED is on, you must pause
the job queue and wait until the LED turns o.
Replace ink cartridges from the front panel
1.
Go to the front panel and press , then the Ink cartridges tab, then Replace.
If a cartridge runs out of ink, the printer will automatically try to switch to the other cartridge of the
same color, after which you can replace the empty cartridge without any interruption to printing. If the
ink cartridge you want to replace is locked, you will need to pause the job queue to continue.
2. When prompted, press the old cartridge and slide up to release it.
52 Chapter 3 Ink system ENWW
3. Shake the new cartridge six times.
4. Insert the new cartridge and push it in as far as it will go.
5. Follow the instructions in the front panel.
6. When you have replaced all cartridges that you want to replace, press Finish and check.
7. Make sure that you comply with all applicable federal, state, and local regulations when disposing of ink
system consumables.
If a cartridge runs out of ink, the printer will automatically try to switch to the other cartridge of the same
color, after which you can replace the empty cartridge without any interruption to printing.
If the available ink is exhausted while printing a page, printing stops and the page is ejected. When a new
cartridge is inserted, printing can resume, and the interrupted page is reprinted in full.
ENWW Ink cartridges 53
Ink cartridge maintenance
During the normal lifetime of a cartridge, no specic maintenance is required. You should replace a cartridge
when it has reached its expiry date. You can nd the expiry date in the the ink cartridge information on the
front panel.
Ink cartridge troubleshooting
1. Check that you have the correct type of cartridge (model number).
2. Check that the cartridge label is the same color as the slot label.
3. Check that the cartridge is correctly oriented: the arrow on the front of the cartridge should face
upwards.
CAUTION: Never clean inside the ink cartridge slots.
Print bar
The key printing element is a xed 40 inch (1016 mm) print bar, composed of 8 printheads, numbered 1 to 8
from left to right, looking at the printer from the front. The paper advances at high speed underneath the
print bar, which ejects pigmented inks in four colors.
The printheads are extremely durable and do not need to be replaced every time an ink cartridge is replaced.
They provide excellent results even when the ink cartridges contain a low level of ink.
To maintain optimum print quality, the printheads are automatically tested at regular intervals, and
automatically serviced when necessary. This takes a little time and can occasionally delay printing. When a
printhead eventually needs to be replaced, the front panel will display a message.
The printer’s paper-loading system includes an auto-indexing facility: whenever paper is loaded, the printer
moves the position of the roll to compensate for printhead nozzle usage and extend the lifetime of each
54 Chapter 3 Ink system ENWW
printhead. This is an automatic behavior, but you may notice that the front and rear rolls change position
slightly between rolls.
CAUTION: Do not touch the printhead nozzles.
CAUTION: Do not put the printhead down on any surface for any reason.
TIP: Printheads are best preserved inside the printer. Moreover, if you remove the printheads, the printer
will need to be recalibrated whenever you put them back. Therefore you are recommended not to remove
them unnecessarily.
Printhead status
●OK: The printhead is working normally.
●Missing: No printhead is detected in the slot.
●Replace: The printhead has been identied as faulty. It should be replaced by a new or working
printhead.
●Reseat: The printhead has been identied as faulty, but removing and reinserting it may perhaps solve
the problem.
●Remove: The printhead needs to be removed.
●Printhead replacement incomplete. Restart it.
The printhead did not complete the replacement procedure. You must restart the replacement and fully
complete it.
●If the warranty status is Out of warranty, this indicates that the warranty conditions have expired (for
example, ink consumption exceeds the warranteed limit).
NOTE: If a printhead is out of warranty, one of three possible status values may be seen in its health
gauge:
●OK: The printhead can print normally.
●Monitor IQ: Print quality may not be maintained in all prints.
●Recover: You are recommended to use enhanced printhead recovery on that printhead (see
Enhanced printhead recovery on page 109).
If the warranty status is See warranty note, this indicates that the warranty conditions have been
breached (for example, expired or non-HP ink has been used).
You can check the warranty status in the printer information app.
See the limited warranty document provided with your printer for details of the warranty implications.
Printhead part number
The HP 841 printhead has the part number C1Q19A.
Replace printheads
Printheads rarely need to be replaced, but the front panel will tell you when a printhead is failing or has
reached the end of its life.
Alternatively, a test print may indicate a printhead problem before the printer detects it.
ENWW Print bar 55
CAUTION: Avoid touching pins, leads, and circuitry when handling printheads, because these elements are
sensitive to electrostatic discharge. Such devices are called ESD-sensitive devices. See Glossary on page 133.
Electrostatic discharges are one of the main hazards to electronics products. This type of damage can reduce
the life expectancy of the device.
IMPORTANT: Recalibrate the printer after any printhead replacement (see Calibrate print bar on page 107).
Make sure you have the right paper for the calibration loaded before replacing the printhead. Use gloves when
handling any component of the ink system.
1. Ensure that all ink cartridges are at least 25% full.
2.
Start the printhead replacement from the front panel: press , then the Printhead tab, then
Replace.
3. If you have a top stacker, open it.
4. Wait for the printbar to reach the replacement position.
5. Open the top cover with both hands by pressing the side buttons.
6. Open the printbar cover.
56 Chapter 3 Ink system ENWW
7. Identify the printhead(s) that you want to replace.
NOTE: You can replace more than one printhead at a time.
8. Pull up the printhead handle.
9. Lift the latch.
ENWW Print bar 57
10. Extract the printhead carefully.
IMPORTANT: Printheads are fragile. Leave the printhead oriented as shown below, if you intend to use
it again later. Never touch the nozzles, which could damage them. If you remove multiple printheads and
intend to use them later, make sure to keep them in the right order.
11. Slowly remove the protective caps from the new printhead in the order shown below.
58 Chapter 3 Ink system ENWW
12. Insert the new printhead as shown below.
13. Press it in rmly until you feel resistance.
14. Close the latch.
15. Close the handle.
16. Close the top cover.
17. If you have a top stacker, close it.
18. Press Continue and wait about 24 minutes while the printer performs automatic calibrations and
checks.
19. Make sure that you comply with all applicable federal, state, and local regulations when disposing of ink
system consumables.
Printhead maintenance
The printer and the maintenance cartridge clean the printheads automatically.
Avoid removing printheads unnecessarily.
Printhead troubleshooting
1. Check that you have the correct type of printhead (model number).
2. Check that you have removed the orange protective caps from the printhead.
3. Check that the printhead is correctly oriented: compare it with the others.
4. Check that you have closed and latched the printhead cover.
5. If you still have problems when printing, see Print quality on page 105.
ENWW Print bar 59
Cleaning container
The cleaning container is a replaceable part that collects waste ink in liquid form, with a capacity of about 2
liters.
The cleaning container is designed to keep the printer’s waste ink from damaging the printer and dirtying its
surroundings.
In order to achieve these objectives, you must ensure that it is correctly installed and maintained, changing it
when prompted by the front panel.
TIP: You are recommended to wear gloves when replacing the cleaning container.
Always replace the cleaning container with the printer switched on, otherwise the counters may not work
properly.
If the printer continues operating while the container is incorrectly installed or connected, HP will not be
responsible for any resulting damage or cleaning expenses.
You can check the cleaning container status in the front panel.
Cleaning container status
●Ready
●Missing: The cleaning container is not detected.
●Almost full: This is estimated by the printer.
●Full: The printer has stopped printing. It will continue after the cleaning container has been replaced.
Cleaning container part number
The HP 841 cleaning container has the part number F9J47A.
Replace the cleaning container
60 Chapter 3 Ink system ENWW
1.
At the front panel, press , then , then Cleaning container > Replace.
2. Locate the cleaning container.
3. Extract the cleaning container: lift it a little, then pull it out.
TIP: If you leave the printer without a cleaning container for long, some drops of liquid may escape
and stain the oor. Try to replace it rapidly.
4. Remove the packaging from the new cleaning container.
5. Insert the new cleaning container in place of the old one.
NOTE: If you insert a cleaning container that has been used in another printer, the Almost full warning
will be unreliable.
6. The printer checks the installation.
7. Make sure that you comply with all applicable federal, state, and local regulations when disposing of ink
system consumables.
Cleaning container troubleshooting
If the cleaning container is correctly installed but the printer does not detect it, rst try taking it out and
putting it back again. If that fails, call your support representative.
Maintenance cartridge
The maintenance cartridge cleans and maintains the printheads, and stores waste ink.
The maintenance cartridge contains a roll of cloth, which is used to clean the printheads. It has a total
capacity of 500 wipes (cleaning operations). A heavy user will need to replace it about every 2 months.
ENWW Maintenance cartridge 61
The printer will refuse to start a print job if it detects the end of the cleaning roll. You should then replace the
maintenance cartridge with a new one.
TIP: You are recommended to wear gloves when replacing the maintenance cartridge.
Maintenance cartridge status
●Ready
●Missing
●Almost nished
●Finished
Maintenance cartridge part number
The HP 841 maintenance cartridge has the part number F9J48A.
Replace the maintenance cartridge
IMPORTANT: Be ready with the new maintenance cartridge before starting the replacement. Once the
cartridge is moved to the replacement position, you have 40 seconds to change it. If you exceed that limit, the
maintenance cartridge is automatically moved back so that the printheads do not become dry. If the front
panel shows an error, close the service door.
1. Remove the packaging from the new maintenance cartridge.
2. Start the replacement from the front panel.
3. When prompted by the front panel, open the maintenance cartridge door.
IMPORTANT: When removing a maintenance cartridge, remember that it contains ink. Therefore, wear
gloves and hold the cartridge by the handle.
62 Chapter 3 Ink system ENWW
4. To remove the maintenance cartridge, grip the handle and slide it out.
5. If you intend to insert a partially used replacement cartridge, make a note of the percentage of cloth
remaining, which is shown approximately on the side of the cartridge. You will be asked for this gure
later.
ENWW Maintenance cartridge 63
6. Insert the new maintenance cartridge into the slot.
IMPORTANT: Be careful to insert the maintenance cartridge correctly.
7. Push in the maintenance cartridge into place; do not use excessive force.
NOTE: The front panel will not show the new maintenance cartridge until the door is closed.
8. Close the door.
9. Make sure that you comply with all applicable federal, state, and local regulations when disposing of ink
system consumables.
NOTE: In order to start printing, the printer needs all the ink cartridges, printheads, and maintenance
cartridge to be installed, and the printer window and maintenance cartridge door to be closed.
The front panel asks whether the cartridge is new or used. If used, you are asked to enter the percentage of
cloth remaining. This information is used by the printer to estimate when the cartridge will need replacing.
Maintenance cartridge troubleshooting
If the printer does not detect the maintenance cartridge that you have inserted, open the door and make sure
the maintenance cartridge is correctly inserted. If this does not solve the problem, contact your support
representative.
Safe mode
Under certain conditions, including printer operation outside of environmental specications, and when a
used, relled, or counterfeit ink cartridge has been detected, the printer will operate in safe mode. HP is
unable to warrant the performance of the printing system when operated outside of environmental
specications or when a used, relled, or counterfeit ink cartridge is installed. Safe mode is designed to
protect the printer and the printheads from damage due to unexpected conditions, and is in operation when
the icon is displayed on the printer’s front panel and by the Embedded Web Server and HP Utility.
64 Chapter 3 Ink system ENWW
For optimal performance, use original HP ink cartridges. HP Designjet printing systems, including original HP
inks and printheads, are designed and engineered together to provide uncompromising print quality,
consistency, performance, durability, and value—with every print.
NOTE: This printer is not designed to use continuous ink systems. To resume printing, remove the
continuous ink system and install genuine HP (or compatible) cartridges.
NOTE: This printer is designed for ink cartridges to be used until they are empty. Relling cartridges prior to
depletion might cause your printer to fail. If this happens, insert a new cartridge (either genuine HP or
compatible) to continue printing.
ENWW Safe mode 65
Introduction
The printer provides a single RJ-45 connector port for a network connection. In order to meet Class B limits,
the use of shielded I/O cables is required.
The embedded Jetdirect print server supports connection to IEEE 802.3 10Base-T Ethernet, IEEE 802.3u
100Base-TX Fast Ethernet and 802.3ab 1000Base-T Gigabit Ethernet compliant networks. When connected
and powered on, the printer auto-negotiates with your network to operate with a link speed of 10, 100, or
1000 Mbps, and to communicate using full- or half-duplex mode. However, you can manually congure the
link using the printer's front panel, or through other conguration tools once network communication is
established.
The printer can support multiple network protocols simultaneously, including TCP/IPv4 and TCP/IPv6. For
security, it includes features to control IP traic to and from the printer and supports conguration of IP
Security (IPsec) protocols.
Control network protocols
The printer can simultaneously support multiple network communication protocols. This allows network
computers that may be using dierent protocols to communicate with the same printer.
Each protocol may require some conguration before the printer can communicate on the network. For some
protocols, required parameters are automatically sensed and user-specied settings are not needed.
However, for other protocols, there may be many parameters to congure.
Enable or disable network protocols
If a network protocol is enabled, the printer may actively transmit on the network even when there are no
computers on the network that use the protocol. This may increase network traic. To eliminate unnecessary
traic, you can disable unused protocols. Disabling unused protocols lets you:
●Reduce network traic by eliminating broadcast messages from unused protocols
●Provide better control over who prints to the printer by eliminating users from other networks who
might route print jobs to this printer
●Display protocol-specic error conditions for enabled protocols only
To disable unused protocols through the device’s control panel menu, see Front-panel menu items
on page 67. For other tools, such as system command access to the embedded Telnet server, see the HP
Jetdirect Print Server Administrator’s Guide for your print server model.
Front-panel menu items
To access the printer network conguration settings, go to the front panel and press , then , then
Gigabit Ethernet.
ENWW Introduction 67
Menu item Sub-menu item Sub-menu item Values and Description
Information Print Sec Report Yes: Prints a report.
No (default): Does not print a report.
TCP/IP Host Name An alphanumeric string, up to 32 characters, used to
identify the device. This name is listed on the HP Jetdirect
conguration page. The default host name is NPIxxxxxx,
where xxxxxx is the last six digits of the LAN hardware
(MAC) address.
IPV4 Settings Cong Method Species the method that TCP/IPv4 parameters will be
congured on the HP Jetdirect print server.
Bootp: Use BootP (Bootstrap Protocol) for automatic
conguration from a BootP server.
DHCP (default): Use DHCP (Dynamic Host Conguration
Protocol) for automatic conguration from a DHCPv4
server. If selected and a DHCP lease exists, DHCP Release
and DHCP Renew menus are available to set DHCP lease
options.
Auto IP: Use automatic link-local IPv4 addressing. An
address in the form 169.254.x.x is assigned
automatically.
Manual: Use the Manual Settings menu to congure TCP/
IPv4 parameters.
DHCP Release This menu appears if Cong Method was set to DHCP and
a DHCP lease for the print server exists.
No (default): The current DHCP lease is saved.
Yes: The current DHCP lease and the leased IP address are
released.
DHCP Renew This menu appears if Cong Method was set to DHCP and
a DHCP lease for the print server exists.
No (default): The print server does not request to renew
the DHCP lease.
Yes: The print server requests to renew the current DHCP
lease.
Manual Settings (Available only if Cong Method is set to Manual)
Congure parameters directly from the printer control
panel:
IP Address: The unique IP address of the printer (n.n.n.n).
Subnet Mask: The subnet mask for the printer (n.n.n.n).
Syslog Server: The IP address of the syslog server
(n.n.n.n) used to receive and log syslog messages.
Default Gateway: The IP address (n.n.n.n) of the gateway
or router used for communications with other networks.
Idle Timeout: The time period, in seconds, after which an
idle TCP print data connection is closed (default is 270
seconds, 0 disables the timeout).
68 Chapter 4 Networking ENWW
Menu item Sub-menu item Sub-menu item Values and Description
Default IP Specify the IP address to default to when the print server
is unable to obtain an IP address from the network during
a forced TCP/IP reconguration (for example, when
manually congured to use BootP or DHCP).
Auto IP: A link-local IP address 169.254.x.x is set.
Legacy: The address 192.0.0.192 is set, consistent with
older HP Jetdirect devices.
Primary DNS Specify the IP address (n.n.n.n) of a Primary DNS Server.
NOTE: This item appears only if Manual conguration is
a higher priority than DHCP in the Cong. Precedence
table, congured through the embedded Web server.
Secondary DNS Specify the IP address (n.n.n.n) of a Secondary Domain
Name System (DNS) Server.
NOTE: This item will appear only if Manual conguration
is a higher priority than DHCP in the Cong. Precedence
table, congured through the embedded Web server.
IPV6 Settings Enable Use this item to enable or disable IPv6 operation on the
print server.
O: IPv6 is disabled.
On (default): IPv6 is enabled.
Address Use this item to manually congure an IPv6 address.
Manual Settings: Use the Manual Settings menu to enable
and manually congure a TCP/ IPv6 address.
Enable: Select this item and choose On to enable manual
conguration, or O to disable manual conguration.
Address: Use this item to type a 32 hexadecimal digit IPv6
node address that uses the colon hexadecimal syntax.
DHCPV6 Policy Router Specied: The stateful auto-conguration method
to be used by the print server is determined by a router.
The router species whether the print server obtains its
address, its conguration information, or both from a
DHCPv6 server.
Router Unavailable: If a router is not available, the print
server should attempt to obtain its stateful conguration
from a DHCPv6 server.
Always: Whether or not a router is available, the print
server always attempts to obtain its stateful
conguration from a DHCPv6 server.
Primary DNS Use this item to specify an IPv6 address for a primary DNS
server that the print server should use.
NOTE: This item will appear only if Manual conguration
is a higher priority than DHCP in the Cong Precedence
table, congured through the embedded Web server.
Secondary DNS Use this item to specify an IPv6 address for a secondary
DNS server that the print server should use.
NOTE: This item will appear only if Manual conguration
is a higher priority than DHCP in the Cong Precedence
table, congured through the embedded Web server.
ENWW Front-panel menu items 69
Menu item Sub-menu item Sub-menu item Values and Description
Proxy Server Species the proxy server to be used by embedded
applications in the device. A proxy server is typically used
by network clients for Internet access. It caches Web
pages, and provides a degree of Internet security, for
those clients.
To specify a proxy server, enter its IPv4 address or fully-
qualied domain name. The name can be up to 255
octets.
For some networks, you may need to contact your
Independent Service Provider (ISP) for the proxy server
address.
Proxy Port Type the port number used by the proxy server for client
support. The port number identies the port reserved for
proxy activity on your network, and can be a value from 0
to 65535.
Security Print Sec Page Yes: Prints a page that contains the current IPsec security
settings on the HP Jetdirect print server.
No (default): A security settings page is not printed.
Secure Web For conguration management, specify whether the
embedded Web server will accept communications using
HTTPS (Secure HTTP) only, or both HTTP and HTTPS.
HTTPS Required: For secure, encrypted communications,
only HTTPS access is accepted. The print server will
appear as a secure site.
HTTP/HTTPS optional: Access using either HTTP or HTTPS
is permitted.
NOTE: The factory default setting depends on the print
server model.
IPSEC Specify the IPsec or Firewall status on the print server.
Keep: IPsec/Firewall status remains the same as currently
congured.
Disable: IPsec/Firewall operation on the print server is
disabled.
802.1x
Enable Wipe
70 Chapter 4 Networking ENWW
Menu item Sub-menu item Sub-menu item Values and Description
Reset Security Specify whether the current security settings on the print
server will be saved or reset to factory defaults.
No (default): The current security settings are maintained.
Yes: Security settings are reset to factory defaults.
Link Speed The link speed and communication mode of the print
server must match the network. The available settings
depend on the device and installed print server. Select
one of the following link conguration settings:
CAUTION: If you change the link setting, network
communications with the print server and network device
might be lost.
Auto (default): The print server uses auto-negotiation to
congure itself with the highest link speed and
communication mode allowed. If auto-negotiation fails,
either 100TX HALF or 10TX HALF is set depending on the
detected link speed of the hub/switch port. (A 1000T half-
duplex selection is not supported.)
10T Half: 10 Mbps, half-duplex operation.
10T Full: 10 Mbps, Full-duplex operation.
100TX Half: 100 Mbps, half-duplex operation.
100TX Full: 100 Mbps, full-duplex operation.
100TX Auto: Limits auto-negotiation to a maximum link
speed of 100 Mbps.
1000TX Full: 1000 Mbps, full-duplex operation.
Link conguration methods
The printer supports 10, 100, or 1000 Mbps network link speeds using full-duplex or half-duplex
communication modes (a 1000T half-duplex selection is not supported). By default, it will attempt to auto-
negotiate its link operation with the network.
When connecting to network hubs and switches that do not support auto-negotiation, the printer will
congure itself for 10 Mbps or 100 Mbps half-duplex operation. For example, when connected to a non-
negotiating 10 Mbps hub, the print server will automatically set itself to operate at 10 Mbps half-duplex.
If the printer is not able to connect to the network through auto-negotiation, you can set the link setting by
one of the following methods:
●The front panel
●The Embedded Web Server
●The Telnet interface, through a system command prompt
●A TFTP (Trivial File Transfer Protocol) conguration le that is downloaded, for example, from a BootP or
DHCP server
●Network management tools such as HP Web Jetadmin
ENWW Link conguration methods 71
Troubleshooting
IO Conguration page
The IO Conguration page provides comprehensive print server status. It is an important diagnostic tool,
especially if network communications are not available. For a description of messages that may appear on the
IO Conguration page, see the HP Jetdirect Print Servers Administrator’s Guide for your print server model.
To print the IO Conguration page, go to the front panel and press , then Connectivity > Print
Connectivity Conguration.
To verify correct operation:
1. Print an IO Conguration page to check for status messages.
2. In the upper section of the IO Conguration page, look for the status message I/O Card Ready.
3. If I/O Card Ready appears, the print server is operating properly. Proceed to the next section.
If a message other than I/O Card Ready appears, try the following:
a. Turn the printer o and then on again to re-initialize the print server.
b. Check that the status indicator lights (LEDs) are providing proper status.
See the HP Jetdirect Print Servers Administrator’s Guide for your print server model to interpret and
troubleshoot other messages.
Reset network parameters
If you accidentally miscongured the printer’s network settings, they can be reset to factory default values by
pressing , then , then , then Restore factory settings.
CAUTION: A factory-installed HP Jetdirect X.509 certicate will be saved during reset to factory default
values. However, a Certicate Authority (CA) certicate that has been installed by the user to validate a
network authentication server will not be saved.
Link troubleshooting
The printer has status lights (LEDs) beside the network connector that indicate the link status and network
activity.
●When the green light is on, the printer has successfully linked to the network.
●When the yellow light is blinking, there is network transmission activity.
If the printer does not successfully connect to the network:
●Both LEDs will be o.
●LAN Error – Loss of Carrier will be indicated on the IO Conguration page.
In this situation, try the following:
1. Check the cable connections at both ends.
2. Consider replacing the cables by known good ones.
72 Chapter 4 Networking ENWW
3. Consider switching to another network connector in the network switch, hub, or device to which the
printer is connected.
4. Manually congure the link setting to match the port conguration of the network hub or switch. For
manual conguration methods, see Link conguration methods on page 71. Turn the printer o, then on
again, to re-initialize the setting.
5. Print an IO Conguration page and check link settings.
Item Description
Port Cong If the printer is properly linked, this item has one of the following values:
●10BASE-T HALF: 10 Mbps, half-duplex
●10BASE-T FULL: 10 Mbps, full-duplex
●100TX-HALF: 100 Mbps, half-duplex
●100TX-FULL: 100 Mbps, full-duplex
●1000TX FULL
If the printer is not properly linked, one of the following messages will appear:
●UNKNOWN: The printer is in an initialization state.
●DISCONNECTED: A network connection has not been detected. Check network cables. Recongure
the link settings, or restart the printer.
Auto Negotiation Indicates whether auto-negotiation for link conguration is on or o.
●ON (default): The printer will attempt to automatically congure itself onto the network at the
proper speed and communication mode.
●OFF: You must manually congure the link speed and communication mode using the front panel.
Your settings must match those of the network for proper operation.
6. In case of doubt or misconguration of link settings, reset the network parameters to their factory
settings. See Reset network parameters on page 72.
Communication failures between computer and printer
Some symptoms are:
●The front-panel display does not show the Received jobs message when you have sent jobs to the
printer.
●Your computer displays an error message when you are trying to print.
●Your computer or printer hangs (stays idle), while communication is taking place.
●Print jobs get stuck in your computer’s print spooler.
●Your printed output shows random or inexplicable errors (misplaced lines, partial graphics, and so on).
To solve a communication problem:
●Ensure that you have selected the correct printer when sending your job.
●Ensure that the printer works correctly when printing from other applications.
●If your printer is connected to your computer through any other intermediate devices, such as switch
boxes, buer boxes, cable adapters, or cable converters, try using it when connected directly to your
computer.
●Try another network cable.
ENWW Troubleshooting 73
●Remember that very large prints may take some time to receive, process and print.
●If your printer displays warning or error messages that require action, take the required action before
trying to print.
Cannot access the Embedded Web Server
1. If you have not done so already, read Embedded Web Server on page 12.
2. Make sure that Embdedded Web Server functionality is enabled in the printer: from the front panel,
press , then Security > Connectivity > Embedded Web Server (EWS) > On.
3. Check the proxy conguration in your Web browser in case it is preventing communication with the
printer.
4. Ensure that the printer works correctly when printing or accessed from other applications.
5. If the printer displays warning or error messages that require further action, take the action to resolve
the problems.
6. If all else fails, turn the printer o and on again with the power key on the front panel.
Cannot access the printer from the HP Utility
1. If you have not done so already, read HP Utility on page 12.
2. Make sure your printer driver is available and working correctly for the HP Designjet Utility in Windows.
3. From the front panel, press , then Security > Web services > Printing & management, and make
sure that it is enabled. If it is disabled, some parts of the HP Utility may not work properly.
Print jobs take too much time to be received by the printer
Very large prints may take some time to receive, process, and print. However, if there is an unusually long
delay after sending print jobs to the printer until they appear in the front panel’s job queue, there are various
things you could check:
●Make sure the network cable connected to the printer is rated at least Cat5e.
●Make sure that gigabit-speed networking equipment and cabling interconnects your computer client to
the printer.
●Make sure that there are no network link issues. See Link troubleshooting on page 72.
●Take into account that, in network deployments with IPSec security protocols enabled and congured in
the printer, network performance may be reduced due to the use of cryptographic algorithms to protect
network communications.
●If you experience low-performance network issues when using tools such as HP SmartStream or third-
party RIPs, check that the RIP printing service and high-speed printing ports 9101 and 9102 are enabled
in Embedded Web Server > Networking > Other settings > High-speed RIP mode > Enable high-speed
mode.
●Try resetting the network conguration to its factory settings in order to get default settings that are
suitable for most standard network environments. See Reset network parameters on page 72.
●You may also nd it helpful to test connecting the computer to the printer directly, using a normal
Ethernet (Cat5e or Cat6) cable point-to-point, without passing through an Ethernet switch or router. In
this conguration, the printer and the computer should both automatically change their IPv4 addresses
74 Chapter 4 Networking ENWW
to the form 169.254.x.x . In this point-to-point conguration you can discard any issues caused by other
network equipment.
ENWW Troubleshooting 75
5 Sending a job to print
There are various dierent ways in which you can choose to print, depending on your circumstances and
preferences:
●From HP SmartStream: See the HP SmartStream documentation at http://www.hp.com/go/
smartstreampagewidexl/manuals/.
●From a printer driver: Print any kind of le from a computer connected to the printer by network, using a
software application that can open the le, and a printer driver supplied with your printer. See Print
from the driver on page 77.
●From a USB ash drive: Print a le directly from a USB ash drive. See Print from a USB ash drive
on page 79.
●From a RIP: You can use a Raster Image Processor (RIP) program, run on a separate computer, to send
jobs to the printer. RIP software is available from various dierent companies. See your RIP vendor’s
documentation.
●Print a le that is already in the job queue. See Queue management on page 83.
76 Chapter 5 Sending a job to print ENWW
Print from the driver
This is the traditional way of printing from a computer. The correct printer driver must be installed on the
computer, and the computer must be connected to the printer by network.
When the printer driver has been installed and the computer is connected to the printer, you can print from a
software application by using the application's own Print command and selecting the correct printer.
NOTE: When rst printing, Windows automatically searches for the printer driver on the Internet (if the
computer is connected to the Internet). This means that you do not need to search for the driver yourself.
However, this process will install the driver without the rest of the software. Therefore, we recommend
installation using the DVD (or the install package that you can download from HP's website) so that all of the
printer software is installed.
Check and change main driver settings
There are a relatively large number of print settings that you can use when printing with a printer driver, to try
to satisfy all requirements. When printing from an application, you can see the driver settings by selecting
File > Print and then Print options or Properties (depending on the application).
ENWW Print from the driver 77
TIP: In general you are recommended to use the default settings unless you know that they do not meet
your requirements. The printer will apply its own policies regarding roll and paper to choose the most suitable
for your job.
TIP: If you intend to reuse a particular group of settings repeatedly, you can save those settings under a
name of your own choice and recall them later. A saved group of settings is known as a quickset.
The printer drivers support any accessories such as a stacker or folder connected to your printer. The printer’s
default output is also the driver’s default output. However, from the driver you can change the output
destination and other options such as the folding style, collation, and rst or last page on top.
78 Chapter 5 Sending a job to print ENWW
Job storage and PIN printing
Job storage allows jobs to be stored and then printed when required, it also provides features for setting print
jobs as private, with a personal identication number (PIN). To access job storage features, open the printer
properties, and then select Printing Preferences. Click the Job Storage tab, where the following job storage
features are available:
●Print and store: After a job has printed, it is stored in the printer; more copies can then be printed from
the front panel.
●Print and delete: Once printed, the job is automatically removed from the printer.
●Retrieve from front panel (personal job): Use the personal job printing feature to specify that a job
cannot be printed until you release it from the printer's front panel.
To preview it in the Embedded Web Server, you will need to enter the PIN.
●Retrieve from front panel (private job): Use the private printing feature to specify that a job cannot be
printed until you release it with a PIN. First, select Retrieve from front panel (private job), after which
the PIN to Print checkbox will be available. If checked, a 4-digit personal identication number must be
set. The PIN is sent to the printer as part of the print job. After sending the print job, use the PIN to print
the job. Once printed, it is automatically removed from the printer.
To preview it in the Embedded Web Server or in the front panel, you will need to enter the PIN.
TIP: Dene a user name and a job name in the job storage tab for easy identication in the job queue.
Print from a USB ash drive
1. Insert a USB ash drive containing one or more TIFF, JPEG, HP-GL/2, RTL, PDF, or PostScript les into the
printer's USB port.
ENWW Print from a USB ash drive 79
NOTE: To print PDF or PostScript le, you must have a PostScript printer.
NOTE: The use of USB ash drives with your printer may be disabled by the administrator.
2.
At the front panel, go to the home screen and press .
You can press folders to browse their contents. Files are shown as document thumbnails, and you can
preview a le by pressing the preview icon. When the preview is displayed, you can zoom in and out.
Files that cannot be printed are indicated with .
3. Select a le to be printed. Multipage documents are supported only in PDF les; in this case, you can also
select a page to print.
4. The list of print-from-USB quicksets is displayed. You can choose and/or edit one of the quicksets for the
selected job.
The following settings are available:
●Quickset name allows you to name the quickset you are working with.
●Size allows you to resize the print in two dierent ways: to a percentage of its original size, or to t
a particular paper size. The default is 100% (its original size).
●Print quality allows you to set the print quality to Lines/Fast, Uniform areas, or High detail.
●Color options allows you to choose color, grayscale, or black-and-white printing.
●Roll policy allows you to specify printing on roll 1 or roll 2, or you can choose Save paper, which
automatically chooses the narrowest roll on which the print will t (if two rolls are loaded).
●Paper output allows you to direct output to the stacker (the default) or the basket.
●Page order allows you to choose rst page on top, or last page on top.
●Collate allows you to turn collation on or o.
●Rotation allows you to rotate the print by any multiple of 90°, or you can choose Automatic, which
rotates the print automatically if that will save paper.
●Printer margins allows you to change the default printer margins.
●Storage mode oers two options, print and delete (the job is not retained in the job queue) and
print and store (the job is retained in the job queue).
80 Chapter 5 Sending a job to print ENWW
NOTE: If you edit a quickset after selecting a job, the changed settings are applied only to the current
job and are not saved permanently. You can change any of your own quicksets permanently by pressing
on the quicksets screen, or by pressing , then Print, Scan & Copy quicksets > Print from
USB quicksets.
NOTE: The factory quicksets cannot be modied.
5. When you are satised with the quickset settings, press OK to continue.
6. A screen with the following settings appears: Copies, Page order, and Collate. You can check and change
them in this step, regardless of the settings in the quickset. Press Print to continue.
7. After printing, you can choose to print another le or go to the job queue. If you print another le
immediately without returning to the home screen, the temporary settings used for the previous le are
used again.
Print by email
After you have enabled Web Services, you can print to your printer by email. You can nd the printer's email
address from the front panel: press , then HP connected. Then send the le you want to print to that
email address as an attachment.
In this way, you can print from anywhere with an Internet connection, without needing any printer driver.
There are a few limitations that you should bear in mind:
●The attached les to be printed must be in PDF, JPEG, or TIFF formats.
●The maximum le size is 10 MB, but your email server may have a lower limit.
●Files are printed in the original document size (at 100% scale), in normal quality, in color, and normally in
portrait orientation (some printers may oer autorotation).
Select print quality
The printer has three print-quality modes which have been designed, as their names indicate, to match the
specic needs of dierent kinds of images.
Although all print-quality modes are for 1-pass printing (in contrast to HP Designjet printers), several
parameters such as print speed, color strategy, and image processing have been optimized for each case.
Refer to the print-mode table and diagram below for guidance on selecting the most appropriate print mode
for your purposes.
If the image content is… Recommended print
mode
You will obtain…
A
Monochrome or color lines and text
Any content if maximum productivity is needed
Lines/Fast HIgh-quality lines with maximum productivity
B Large areas of uniform colors Uniform areas More uniform and saturated colors for long-
distance viewing
C
Text or lines on top of color backgrounds
Highly complex drawings with plenty of detail
High detail Smooth background with ne detail in lines and
text
ENWW Print by email 81
NOTE: The intention of the Lines/Fast mode is twofold: it can be used for images with only lines and text, or
for any kind of image when you need maximum productivity.
82 Chapter 5 Sending a job to print ENWW
Job queue introduction
Press on the home screen to see the job queue on the front panel.
The print queue includes jobs that are being received, parsed, rendered, printed, already printed, and so on.
Press to show the toolbar. You can see all the job details by selecting the job, including information about
status, pages, copies, total, and preview.
In an active queue, the job you are printing appears in the middle of the queue, with printed jobs below and
jobs to be printed above. You can scroll up and down. Once scrolled, the queue remains static and does not
move automatically.
Jobs in the left pane are divided into four categories (Up next, Now printing, On hold, and History) in
chronological order starting from the top. On hold is shown only when there are one or more jobs on hold.
Below the job name, you can see its status:
Up next
●Waiting to process: The job has been received by the printer and is waiting to be rendered.
●Processing: The printer is parsing and rendering the job.
●Waiting to print or Paused: The job is processed and waiting for the print engine to be ready to proceed
with printing.
Now printing
The job is being printed.
●Paused: The job is paused.
NOTE: Sometimes, while printing, you may see a Self-servicing status, which means that the printer is
performing some task such as paper type change or print mode change between pages of the same job.
On hold
The job will not be printed until you take some action. You should respond in one of the following ways:
●On hold: Private job: Enter the PIN required to print the job. The job will be deleted from the queue after
printing.
●Oh hold: Personal job: The job is not automatically printed: you must select it from the queue. No
details can be seen.
●On hold to preview: The job is not automatically printed: you must select it from the queue.
●On hold for paper mismatch: Load the paper required by the job.
●On hold for output mismatch: Enable or change the output required by the job.
●On hold for accounting: Enter an account ID to be used for the job.
●On hold: Recovered job: After a printer recovery, some jobs that were not printed are kept on hold.
●On hold for supplies: The printer needs paper, ink cartridge, printhead, cleaning container, or
maintenance cartridge to be replaced.
84 Chapter 6 Queue management ENWW
History
●Printed: In chronological order, divided into today, yesterday, last week, and so on.
●Canceled: Canceled by the user.
●Failed: The job has failed for one or more reasons.
Job queue actions
Some of the actions in the job queue are determined by the settings selected. Some default settings may be
worth changing, depending on your environment. To do so, press in the home screen, then Job
management. Alternatively, in the job queue app, press the … button on the top right, then Settings.
Pause the job queue
You can pause the job queue by pressing and resume by pressing . The pause takes eect at the
end of the page that is currently printing.
Reprint
In the History section, select the job you want to reprint and press Reprint. In the next screen you can select
the number of copies, collated or not, page order, source, and destination.
Print next
if you want to upgrade a job in the queue to be printed immediately after the currently printing job, select the
desired job and press the Print next button on the right footer.
See job details
Press the name of the job to show its details in the right pane, including information about status, pages,
copies, total, and preview. Scroll down as necessary to see all of the information.
By pressing the thumbnail, you can navigate over all pages of the job. Use the … to show or hide the toolbar.
From there you can zoom in and out and see more information about each page.
Roll policies
If two rolls are loaded, both of which are suitable for the job, the roll is chosen according to your preferences.
●Increase productivity: To increase the productivity of the printer.
ENWW Job queue actions 85
◦Job autorotation: The printer can rotate a job automatically in order to save paper.
●Automatic roll selection: When the job arrives with the roll not dened, the printer selects the rolls
according to the following settings.
◦Roll width selection: The printer can be more or less restrictive when selecting the roll width on
which to print. You can select to print on the same width only (each page prints on a roll with same
page width) or to print on the same width or wider (each page prints on roll with same page width
or wider).
◦Use most depleted roll: When there are two or more rolls with the same paper type and width, the
roll selected is the roll with less paper.
◦Paper type protection: You can avoid printing accidentally on special paper types by protecting
them. Protected types are eligible for printing only when paper type or roll are specied in the job.
Solve paper mismatch
If the paper currently loaded in the printer is not suitable for a particular job or page, the printer can
automatically solve the conict or give a number of choices depending on the printer policies. Such a conict
may be caused by a job sent to the printer with no specic roll or paper type assigned to it, or by a roll coming
to its end during printing. The following options are available in the paper mismatch settings menu; you can
reach this menu from the job queue by pressing , then Mismatch actions; or by pressing , then Job
management > Mismatch actions.
●Pause and ask (the most restrictive option): Printing stops until the correct paper is loaded. This option
is recommended when the printer is attended. A message appears, asking what you want to do: cancel
the job, print anyway, put on hold, or load paper. These options are also available in the job queue.
86 Chapter 6 Queue management ENWW
●Hold job and continue with next: Put mismatched jobs on hold until the correct paper is loaded, and
continue printing the rest of the job queue. The printer sends an alert whenever a job is put on hold. This
option is recommended when the printer is unattended, even though the integrity of a job may be
disrupted, to avoid stopping the queue. Once the paper required for the job is loaded, the job or pages
are automatically resumed.
●Print anyway (the least restrictive option): Print on whatever paper is loaded. The printer will choose
the roll to print according to the following criteria: rst where the page ts and then the same paper
type. This option will never select a paper type that has been protected.
Solve output mismatch
The selected output for a particular job is not available for some reason: output disconnected, detached, full,
not empty for a job that requires it to be empty, size/type/length not supported by that output, or folder is
oine. The following options are available in the paper mismatch settings menu; you can reach this menu
from the job queue by pressing , then Mismatch actions; or by pressing , then Job management >
Mismatch actions.
●Put jobs on hold: Put mismatched jobs on hold until the correct output is available, and continue
printing the rest of the job queue. The printer sends an alert whenever a job is put on hold. This option is
recommended when the printer is unattended, to avoid stopping the queue.
●Pause job queue and ask: Printing stops until the correct output is available. This option is
recommended when the printer is attended. A message will appear asking what you want to do: cancel
the job, print anyway, put on hold, or load paper.
Job queue options
To change the job queue options, press , then Job management > Job queue.
You can select the maximum number of printed jobs to have in the queue, when to delete printed jobs, and
whether to delete jobs on hold after a specied time.
When to start printing
You can choose whether the printer starts printing after all pages of a job have been rendered, or earlier,
while some pages are still being rendered. To change this option, press , then Job management >
When to start printing.
ENWW Job queue options 87
If you select Print after processing, the printer starts printing after all pages of the job have been rendered
by the printer's internal processor. The printer will take more time to start printing but is less likely to pause
while printing. This is the recommended setting when:
●You are using HP SmartStream to submit jobs
●Your job contains pages of high complexity
●Your job has multiple collated copies
●The printer queue contains multiple jobs
●You are sending a multipage or multicopy job with the cutter disabled (Cutter o in multi-page job)
NOTE: Even if you select Print after processing, the printer may pause during a job if it is very long or
contains pages of high density.
If you select Optimized printing mode, the printer starts printing before all pages have been rendered. The
printer will take less time to start printing but is more likely to pause while printing. This is the recommended
setting when your job contains many pages and you want to receive the rst pages as soon as possible. This
option may increase overall printing speed if:
●Your jobs contain pages of low or medium complexity
●Your jobs have multiple non-collated copies of every page
NOTE: When a page has been printed once, that means that it has been fully rendered, so further
copies of the same page can be printed without pauses for rendering.
NOTE: Even if you select Optimized printing mode, the printer may wait until all pages have been rendered
in the following cases:
●You have asked the printer to print First page on top
●You submitted the job from an HP printer driver or from some RIPs
●You are printing by direct copy
If you are printing while scanning (in copy mode), and want to start printing before all pages are scanned,
select the following options:
●Optimized print mode
●Collate o
●First page on top if using the top stacker, otherwise Last page on top.
Remember to select Finish in the scanner menu to close the scan session.
Default printing preferences
At the front panel, press , then Default Printing conguration to dene the default properties of jobs
sent to your printer from remote locations.
You can dene settings in the following areas: Print quality, Color, Paper, Margins, HP-GL/2, PostScript, Print
retrieval.
88 Chapter 6 Queue management ENWW
Job deletion
If the printer runs out of storage space for new jobs, the oldest printed jobs are automatically deleted from
the queue.
You can request that printed jobs should be automatically deleted from the queue when the total number of
printed jobs exceeds a specied limit (the maximum number in the history setting), or when the jobs were
printed more than a specied time ago (clear history settings).
To delete jobs on hold, the setting Delete jobs on hold allows you to dene the time after which these jobs
will be removed (2–48 h).
To delete a job manually, select the job and press Delete in the footer. To delete all jobs, press Delete all jobs
in the … menu; the whole job queue will be deleted.
The delete option deletes the job from the queue, while the cancel option cancels the job but leaves it in the
queue, marked as Canceled by the user in the history category.
To cancel a job, press the job name on the list and then press Cancel job at the bottom right. If you are not in
the job queue screen, you can cancel a job while printing by pressing X.
NOTE: If you press X, you cancel the currently printing job only.
ENWW Job deletion 89
7 Collection and nishing
If you choose no specic job destination, prints are sent to the default output destination, which can be
changed from the front panel. From the home screen, press , then Output destination.
●Top stacker
●High-capacity stacker
●Folder
●Basket
90 Chapter 7 Collection and nishing ENWW
Top stacker
The top stacker is available as an accessory.
It can accommodate up to 100 sheets of paper, depending on the paper type and size.
When stacking Natural Tracing Paper, use the supports attached to the top stacker (not recommended for
other paper types).
By default, the printer cuts the paper after every printed page, and the resulting sheets of paper are neatly
stacked by the stacker.
If you send pages longer than 1.2 m (4 ft) to the stacker, you are recommended to stand by the stacker to
prevent the prints from falling on the oor.
You can retrieve part of the stacker pile by waiting until the current job nishes, or by pausing the current job.
After retrieving sheets from the stacker, do not return them to the stacker or put them on top of the stacker,
which can cause a paper jam.
To use the stacker, select it as follows when sending the job to print:
●Front panel: Go to job properties, delivery output, and select Top stacker.
●Printer driver: Go to printer properties, delivery output, and select Top stacker.
●HP SmartStream: Go to job properties, delivery output, and select Top stacker.
The printed job is automatically collected by the top stacker. Wait until the job has nished, then collect the
output.
NOTE: During normal use, you do not need to do anything with the stacker except to remove the stack of
printed paper. Occasionally you will need to open the top cover to access the printheads for replacement (see
Replace printheads on page 55), and you may need to take action to clear a paper jam (see Paper jam in the
top stacker on page 42).
ENWW Top stacker 91
Stacker status in the front panel
●Ready: Ready to receive prints.
●Error: Hardware malfunction, paper jam, and so on. Jobs are put on hold or paused for output,
depending on the policy selected.
●Open: The rear arm, the front tray, or the cleanout is open (you should close whichever is open). Jobs are
put on hold or paused for output, depending on the policy selected.
●Full: The stacker is full. Jobs are put on hold or paused for output, depending on the policy selected.
NOTE: Some types of paper, such as curled paper, can cause jams in the stacker. For that reason, the
stacker may report itself as full when stacking pages coming from the end of a roll.
●Collection required: To avoid problems due to the characteristics of some papers, in some cases you
may need to collect printed jobs to continue printing.
High-capacity stacker
The high-capacity stacker is available as an accessory.
By default, the printer cuts the paper after every printed page, and the resulting sheets of paper are neatly
stacked by the stacker.
The stacker can accommodate 500 plain paper sheets of A1 or A0 size at 80 g/m². Its capacity for dierent
paper types or sizes may be lower, depending on density and weight. It can handle all paper types accepted by
the printer.
The accessory roof should be horizontal, unless you are printing on natural tracing paper, in which case you
should put the roof into its vertical position.
Printed pages are stacked face up and in reverse order with respect to the order of the pages in the document
sent (if multipage). To change this order, use the setting First page on top in the submission software.
If the printer is printing at full speed, it will take about 20 minutes for the stacker to ll up with paper. You can
pause the job queue from the job queue application, if you want to collect part of the job before it nishes.
If you send pages longer than 1.5 m (5 ft) to the stacker, you are recommended to stand by the stacker to
prevent the prints from falling on the oor.
IMPORTANT: The stacker will not work unless it is connected to the printer.
1. To use the stacker, select it as follows when sending the job to print:
92 Chapter 7 Collection and nishing ENWW
●Front panel: Go to job properties, delivery output, and select High-capacity stacker.
●Printer driver: Go to printer properties, delivery output, and select High-capacity stacker.
●HP SmartStream: Go to job properties, delivery output, and select High-capacity stacker.
2. The printed job is automatically collected by the stacker. Go to the rear of the printer, wait until the job
has nished, and collect the output.
TIP: You are recommended to pause the job queue if you want to retrieve part of a job from the
stacker.
Status in the front panel
●Ready: You can use the stacker.
●Full: Unload the stacker before sending more jobs.
●Paper jam: Follow front-panel instructions to clear the jam.
●Error
Follow the instructions on the front panel to x the error. If the problem persists, contact your support
representative.
If you have a high-capacity stacker output error, you can uninstall the stacker (at the front panel, select
Paper app, Output, Settings, Uninstall) and continue printing to another destination. Otherwise, you
cannot continue printing to any destination until the error is solved.
NOTE: If you later reconnect the stacker without having changed it, the complete install process is not
needed.
●Detached. Stacker is oine.
You may sometimes separate the stacker from the printer to clear paper jams in the printer. In that case,
the front panel warns you that the stacker is separated, the printer puts all jobs on hold, and displays
the message Output is now detached from printer. Please reposition. You cannot print until the
stacker is mechanically reconnected.
Folder
The HP PageWide XL Folder folds printed sheets of paper, managing the printed sheet from end to end. It
supports roll sizes up to 36 in (914 mm) wide, with multiple folding styles.
You can choose the cross-fold or fan-fold tray; or, if you do not want to fold the sheets, you can choose to
stack them in the no-fold tray.
1. The cross-fold tray collects folded pages. The tray holds up to 150 A0 folded sheets. They may be up to
914 mm (36 in) wide and up to 2.5 m (98 in) long. Longer sheets are not transported into the cross-
folder but deployed fan-folded in the catch tray under the no-fold tray.
2. The fan-fold tray holds ve to ten long pages. The tray can handle all sheet sizes from 210 mm (8.5 in)
to 6 m (19.6 ft) long (80 g/m² paper), or longer with an extra-length license (an option), and width up to
914 mm (36 in). Long sheets are deployed fan-folded in the catch tray under the no-fold tray.
3. The no-fold tray is used for stacking unfolded pages, up to around 10 sheets. It can handle A1
landscape or A0 sheets; maximum width 914 mm (36 in). Prints that should not be folded will be
deployed onto the top of the no-fold tray.
ENWW Folder 93
The folder can handle paper weights between 75 and 90 g/m².
Submitting a job to the folder
NOTE: While the folder is installed, it is the printer’s default output device. If you submit a job without
specifying a folding style, the default style is applied. You can press to change the folder settings or
default folding styles.
NOTE: If you want to stack jobs in the folder without folding them, select Not folded as the folding style.
NOTE: In most cases the title block (legend) should be on the leading edge of the document entering the
folder. The title block position has to be set in the printing software you are using (by rotation if necessary).
To use the folder, select it as follows when sending the job to print:
●Front panel: Go to job properties, delivery output, and select Folder.
When printing from a USB ash drive, or copying, you will be able to select the folder as the output
destination and select the folding style.
●Printer driver: Go to printer properties, delivery output, and select Folder.
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The rst time you use the folder, you must specify the folding styles that you expect to use. To do that,
go to the front panel and press , then Output destination > Printing from driver; from there you
can assign one folding style to each predene.
Then, in the printing dialog, you will be able to select each predene or the default.
Recommended settings for folding jobs:
◦Clip content by margin: To avoid printing in the margins and fold properly. From the Paper/Quality
tab, select Margins/Layout > Clip content by margin.
◦Right-alignment: To ensure that the block title is in the correct position when folding. Select this in
the Layout/Output tab.
◦Portrait orientation: Select this in the Layout/Output tab.
There are some paper types that are not supported by the folder. You will see a warning if you try to
send such a paper type to the folder.
ENWW Folder 95
●HP SmartStream: Go to job properties, delivery output, and select Folder. You can select the folding
style as one of the print options.
You can specify in the application preferences whether you want to see the dimensions of the folded
paper indicated in green in the preview.
NOTE: The folded dimensions are not shown if they are unknown at this point.
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The green rectangle in the preview indicates which part of the page will be on top after folding. If the
page contains some header or summary information describing its contents, you may want to ensure
that this is in the green rectangle, so that it will be easily visible once the page has been folded. To move
the contents of the page, you can use the rotation, alignment, and/or margins options (among the paper
source options in the settings pane).
The following steps are recommended to check that the required content is in the green rectangle, and
to adjust the page if necessary:
1. Set the default alignment between pages and roll in the preferences so that the page is placed on
the correct side of the roll. You need to do this only once.
2. Select the rst page of the job to see it in the preview.
3. Zoom in on the green rectangle. You may want to maximize the preview.
4. If required, use the E key on the keyboard to rotate the page 90° counterclockwise or the R key to
rotate 90° clockwise.
5. Use the down-arrow navigation key to select and preview the next page.
Folder status
●Starting: The folder is initializing and not yet ready.
●Ready: The folder is ready to receive jobs, waiting for jobs, or receiving jobs.
●Full: The cross-fold or no-fold tray has reached its full capacity. The printer nishes the current page,
then stops printing.
●Error. In these cases, all jobs are put on hold for output.
◦Paper jam
◦Cover open
◦Folder not attached
◦Communication error (the cable is connected but there is no communication)
◦Tab applicator empty (if a job is to be folded with tabs)
●Oine folding active
●Disconnected (the cable is not connected)
Folder status LED
●White: Ready
●White blinking: Working
●White/yellow blinking: Out of tabs
●Red: Error, needs attention (may be full)
Folding styles
The folder can fold pages in two dierent ways:
●Fan fold, in which folds are perpendicular to the printing direction
●Cross fold, in which folds are parallel to the printing direction
ENWW Folder 97
Folding styles are usually based on DIN B or DIN C style:
DIN B
The top and bottom folds are always on opposite sides. If this is what you want, select a
folding style below marked with an asterisk, as these are the ones based on DIN B style.
All folding styles that include a ling option (tab or ling margin) need to follow that
conguration. It requires compensation folds in many formats since the last page’s end
needs to be in a certain position for the ling option (hanging strip/ling margin). As
those packets have more, unevenly distributed, folds, they tend to be thicker on one
side making them topple over when you pile them up. Furthermore, the stack gets
bigger.
DIN C
The top and bottom folds are not necessarily on opposite sides. There are no
compensation folds, which means that you are getting a thinner and more even stack
when plotting a lot of prints and keeping them in one stack, either in plastic jackets or in
envelopes/ folders.
DIN
●DIN A 190+20 × 297 mm (with binding edge)*
190 mm width, 20 mm margin, 297 mm height
●DIN B 210 × 297 mm (back panel covered)*
210 mm width, 297 mm height
●DIN B 198 × 297 mm TAB*
198 mm width, 297 mm height, with tabs
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●DIN B 210 × 297 mm TAB*
210 mm width, 297 mm height, with tabs
●DIN C 210 × 297 mm (compact fold)
210 mm width, 297 mm height
●DIN B 210 × 305 mm*
210 mm width, 305 mm height
AFNOR
For AFNOR style, use DIN format rolls. Jobs should be submitted as A0 portrait, A1 landscape, or A3
landscape.
●AFNOR (297 × 210 mm)
297 mm width, 210 mm height
ANSI
●ANSI 7.5 + 1 × 11 in
7.5 in width, 1 in margin, 11 in height
ENWW Folder 99
●ANSI 8.5 × 11 in
8.5 in width, 11 in height
Fan fold only
●Fan fold only (210 mm)
●Fan fold only 9 in
Others
●185 + 25 × 297 mm (with binding edge)
180 mm width, 25 mm margin, 297 mm height
●ARCH 9 × 12 in
9 in width, 12 in height
●Mailer 7.5 × 10 in
7.5 in width, 10 in height
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●Inverse DIN (210 × 297 mm)
210 mm width, 297 mm height
The title block will be shown as follows when unfolded:
For the full list, see the front-panel menu at the default Folding style selection.
TIP: The folder tries to compensate automatically if the sheet width is exceeded. If the compensation is not
successful, try choosing the DIN B 210 × 305 mm folding style.
There are other functionalities available for purchase. For more information, contact your support
representative.
Tab applicator
●When available, a folding style with tab application can be selected from HP SmartStream, the printer
driver, USB ash drive, or Copy.
●During installation or replacement, you are asked how many tabs are in the roll. See Replace the folder’s
tab reel on page 113.
●The message Folder out of tabs is displayed when the folder runs out of tabs, and jobs with tab are put
on hold.
Block title
The diagram below shows where the block title should be placed according to page size, folding style, and
printing direction.
ENWW Folder 101
Ansi Architectural Iso Afnor
E: 44²34 inchesE: 48²36 inchesA0: 1189²841mmA0: 841²1189mm
D: 34²22 inchesD: 36²24 inchesA1: 841²594mm
A1: 841²594mm
C: 22²17 inchesC: 24²18 inchesA2: 594²420mmA1: 420²594mm
B: 17²11 inchesB: 18²12 inchesA3: 420²297mmA3: 420²297mm
Oine folding
Oine folding means that you provide the printed sheets to the folder manually: they do not come directly
from the printer. The default folding style is used.
1. In the Output menu, press Oine fold. The job queue is automatically paused.
2. Empty the no-fold tray if there are any jobs stacked there.
3. Insert the rst sheet face down, with the title block leading.
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4. Move the tray to the center. The insertion rail on the table can be slid into the best position for the
document you are inserting.
5. Go to the job queue and release it.
Troubleshooting
●Jams: If a paper jam is detected, the front panel will notify you. See Paper jam on page 36.
●Calibration: If you notice that folded jobs are not well aligned on the folding edge, or there is more skew
than expected, the folder may not be calibrated. Contact your support representative.
●Communication problems: If the printer does not recognize the folder, try to switch o the printer and
folder. Disconnect the communication cable, make sure the bridge is attached, then start both printer
and folder separately. Once both systems are up and ready (the folder LED should be blue), connect the
communication cable and wait for the folder to switch to online (the folder LED should be white). If the
problem persists, contact your support representative.
How to improve productivity
●Use portrait orientation.
●Use DIN or AFNOR folding styles for metric rolls (A0, A1, A2, A3, and A4).
●Use ANSI folding styles for imperial rolls (36 in, 24 in).
Basket
The basket serves as a secondary output path, mainly collecting waste and pages that cannot be sent to other
destinations.
You can use the basket, for example, if other destinations are full, or if you want to separate a job from
others.
After sending a print of A0/E size or greater to the basket, you must collect the print in order to continue
printing.
If you send long pages to the basket, you are recommended to stand by the printer to prevent the prints from
falling on the oor or causing jams.
The illustration below shows the basket ready for use.
ENWW Basket 103
The illustration below shows the basket closed, permitting easier access to the printer (to clear printer jams,
for example).
NOTE: If the basket is the selected output device, do not try to print with the basket closed.
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General printing advice
When you have any print-quality problem:
●To achieve the best performance from your printer, use only genuine manufacturer's supplies and
accessories, whose reliability and performance have been thoroughly tested to give trouble-free
performance and best-quality prints.
●Make sure that the paper type selected in the front panel is the same as the paper type loaded into the
printer. At the same time, check that the paper type has been calibrated. Also make sure that the paper
type selected in your software is the same as the paper type loaded into the printer.
CAUTION: If you have the wrong paper type selected, you could experience poor print quality and
incorrect colors, and perhaps even damage to the printhead.
●Check that you are using the most appropriate print-quality settings for your purposes (see Select print
quality on page 81).
●Check that your environmental conditions (temperature, humidity) are in the recommended range for
printer and paper.
●Check that your ink cartridges have not passed their expiration dates and are in good condition.
●Check the printhead status.
●If you have any pending calibration for a paper type, press Calibrate Print Bar.
If you still experience print-quality problems, you can follow a more hands-on print-quality troubleshooting
procedure, by printing, interpreting, and performing corrective actions as follows.
Optimize print quality app
Go to the optimize print quality app in the front panel to see the dierent options available.
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Print diagnostic plot
Press the Print diagnostic plot button to identify the problems you may have.
Use the same paper type that you were using when you detected a problem, and check that the selected
paper type is the same as the paper loaded into the printer.
The print is divided into three parts. The top part is about print-bar and color calibration problems, the center
is about alignment problems, and the bottom part is an illustration of the printhead positions that can be
used as a reference.
Check and recover print bar
If you detect problems in the top part of the plot, where there are random (not regular) lighter, very thin lines,
some printheads may need cleaning. Press Check and recover print bar.
The time required depends on the number of printheads to be cleaned. Once they have been cleaned, reprint
the diagnostic plot to check that the problem has been solved. Allow 10 minutes per printhead.
If the problem persists, check in the diagnostic plot for which printhead the defects appear. You can identify
which printhead has the problem from the numbered printhead image on the bottom of the top part. To clean
only that printhead, press Enhanced printhead recovery (see Enhanced printhead recovery on page 109).
Calibrate print bar
Color variation in the bands in the top part of the plot indicates a possible problem in the color calibration.
ENWW Print diagnostic plot 107
The central part of the plot indicates whether the print bar is correctly calibrated. The vertical lines indicate
the boundaries of the dierent print elements within a printhead (die boundaries). In the horizontal gray
band, no repetitive white lines or dark lines should be seen above the die boundaries. The horizontal lines of
dierent colors should be continuous and not broken or jagged at the die boundaries; if this occurs, a
printhead alignment is required.
If you see defects, you should calibrate the printer by pressing Calibrate print bar in the optimize print
quality app. You should also calibrate the printer if you are warned that a roll has a calibration pending status.
Print-bar calibration includes printhead alignment and color calibration.
You can check what calibrations have been done in the past by pressing the Calibration history button; and
you can restore the original factory calibrations at any time.
NOTE: Make sure that the room temperature during calibration is similar to the temperature during normal
printing. Big temperature dierences (> 10°C) can aect the calibrations.
NOTE: Some paper types cannot be calibrated.
Calibration procedure
1. Press Calibrate print bar, then Continue.
2. Make sure that you have loaded a roll of HP Production Matte Polypropylene, 40 in (1016 mm) wide, for
best results and least waste.
NOTE: You are highly recommended to use HP Production Matte Polypropylene, 40 in (1016mm) wide,
to calibrate the print bar.
If you don't have this paper type, or uniform color is not very important to you (such as when printing
only CAD drawings), you can disable color calibration to shorten calibration time and paper usage, by
pressing and checking the box Only printhead alignment in the optimize-print-quality settings.
Thereafter, the printer will perform only alignment when this routine is launched. In that case, you can
run the print-bar calibration using a dierent paper type.
If do not use the widest roll that you have, some rolls may remain uncalibrated and the printer will ask
for extra calibrations later.
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3. Color calibration takes about 12 minutes and uses about 1 m (39 in) of paper.
4. Printhead alignment takes about 12 minutes and uses about 1.3 m (51 in) of paper.
5. After the calibration, the printer uses the results to calculate calibrations for all other paper types.
If the print-bar calibration fails with an error message or leaves some dies misaligned, print the Diagnostics
Plot and make sure there are no large contiguous groups of missing nozzles. If there are large contiguous
groups of missing nozzles, follow the printhead recovery procedure.
Select all
By checking the Select all box, you can do both basic routines: check and recover the print bar, and calibrate
the print bar. This can be useful when these routines have not been done for a while, or if you are unsure
which routine is appropriate.
Advanced options
You can go to Advanced options to run specic custom calibrations to solve particular kinds of problems.
Enhanced printhead recovery
This procedure aims to recover a printhead that has been degraded by heavy usage, or when other methods
have failed. It is an intensive procedure to recover printheads with severe degradation, such as multiple
nozzles malfunctioning, or color mixing. It may also be used to optimize printheads for jobs with high ink
coverage. See Check and recover print bar on page 107.
NOTE: First print a diagnostic plot to identify which printheads require cleaning and thus avoid waste of ink.
You can select particular printheads for enhanced recovery. In the example below, the aected printhead
would be number 3.
Page length accuracy
If you nd that printed page lengths are slightly incorrect, go to the print quality app and select Page length
accuracy.
The next screen shows the loaded paper types. Select the one you need to correct automatically or manually.
If you press Start (recommended), the printer makes an automatic correction. The front panel warns you to
allow some time and paper for the correction. If you select Adjust manually, you must enter the value of the
length error.
For example, you may print an A0 (1189 mm) page, but you measure the print and nd that its length is 1187
mm. You should select A0 and a measured page length of 1187 mm. The page length correction is
automatically updated to +2 mm when you enter the measured value.
ENWW Advanced options 109
IMPORTANT: You could cause a system error or damage to the printer by entering an incorrect error value
after Adjust manually.
If the above procedures do not solve your problem, call your support representative.
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Check printer status
You can check the current status of the printer in various ways:
●If you start the HP Utility and select your printer, you see a page of information describing the status of
the printer and its paper and ink supplies.
●If you access the Embedded Web Server, you see information about the general status of the printer. The
Supplies page in the Main tab describes the status of the paper and ink supplies.
●At the front panel, you can see information about paper, ink levels, ink cartridges, and printhead by
pressing its corresponding icon.
●At the front panel, If there are any current alerts, the upper row of the home screen shows the top-
priority alert. Press this message to see a list of all current alerts, with an icon indicating the severity of
each alert. You can press an alert to get help in solving the problem.
●From a distance, you can get a quick idea of the printer status by looking at the beacon. See Printer
alerts on page 9.
Clean the exterior of the printer
Clean the outside of the printer and all other parts of the printer that you regularly touch as part of normal
operation with a damp sponge or a soft cloth and a mild household cleaner such as non-abrasive liquid soap.
WARNING! To avoid an electric shock, make sure that the printer is turned o and unplugged before you
clean it. Do not let water get inside the printer.
CAUTION: Do not use abrasive cleaners on the printer.
Move or store the printer
IMPORTANT: If the printer needs to be shipped to a dierent location, you should contact your reseller for
assistance. The printer has sensitive components that can be damaged during transportation: special
transportation features and tools are needed.
To move your printer or store it for an extended period of time at the same site, prepare it correctly as follows
to avoid possible damage. Move the printer on its own wheels only over smooth, at surfaces and do not
attempt to go up or down steps.
1. Do not remove the ink cartridges, maintenance cartridge, or cleaning container.
2. If you are moving the printer to a dierent location, remove the printheads and store them in the
containers provided for the purpose.
3. Make sure that no paper is loaded in any drawer.
4. Turn o the power using the Power key on the front panel.
5. Also turn o the power switch at the rear of the printer.
6. Disconnect any cables connecting the printer to a network, a computer, a scanner, or any other
accessory.
7. Never turn the printer upside down or on its side.
8. For correct environmental storage conditions, see Environmental specications on page 130.
NOTE: The printheads have their own environmental specications, separate from those of the
printer. However, they are best stored in the printer.
112 Chapter 9 Maintenance ENWW
NOTE: If the printer or ink cartridges are moved from a cold location to a warm and humid location, water
from the atmosphere can condense on the printer parts and cartridges and can result in ink leaks and printer
errors. In this case, HP recommends that you wait at least 3 hours before turning on the printer or installing
the ink cartridges, to allow the water to evaporate.
Move or store the high-capacity stacker
Move the high capacity stacker on its own wheels only over smooth, at surfaces and do not attempt to go up
or down steps.
A minimum door or corridor width of 130 cm is required when moving the high-capacity stacker. If the tray
needs to be disassembled to pass through doors or corridors, call your support representative. This should be
done by trained service personnel.
Disconnect the cable before moving or storing the stacker. Reconnect the cable before using the stacker
again.
If you will be using the stacker again with the same printer, its height does not need to change. If you attach it
to a dierent printer, you may need to adjust the height. To adjust the height, turn the screw clockwise (as
shown below) to move the stacker up, or counterclockwise to move it down. Then connect the stacker to the
printer.
NOTE: There is a line in the center of the printer and another in the center of the stacker to help you.
Move or store the folder
Move the folder on its own wheels only over smooth, at surfaces and do not attempt to go up or down steps.
Disconnect the cable before moving or storing the folder.
Before using the folder again, adjust its height and reconnect the cable.
Replace the folder’s tab reel
1. Open the door.
ENWW Move or store the high-capacity stacker 113
2. Pull the lower lever.
3. Rotate the tab protector to remove it.
4. Remove the empty tabs.
114 Chapter 9 Maintenance ENWW
5. Place the new tab reel.
6. Put back the tab protector.
7. Pull the upper lever.
8. Open the two parts as shown so that you can pass the tab reel.
ENWW Replace the folder’s tab reel 115
9. Pass the tab reel by the path shown in the image.
10. Close the two parts that you opened in step 8.
11. Push back the two levers.
12. Close the door.
116 Chapter 9 Maintenance ENWW
NOTE: If you have asked for tabs but they don't appear on the folded jobs, open the cover and check that
they are properly installed and that no problem has occurred.
Update the rmware
The printer's various functions are controlled by rmware that resides in the printer.
From time to time rmware updates will be available from HP. These updates increase the printer's
functionality, enhance its features, and may correct minor problems.
IMPORTANT: You are strongly recommended to update the rmware periodically in order to take advantage
of the latest developments.
There are various ways of downloading and installing rmware updates; you can choose whichever you nd
most convenient. They can be divided into two categories: automatic and manual updates.
NOTE: The rmware includes a set of the most commonly used paper presets. Extra paper presets can be
downloaded separately.
Automatic rmware updates
Automatic rmware updates are a convenience that is possible with HP-connected printers. Your printer can
automatically download the latest rmware release and install it for you.
Important notes
●Your printer must be connected to the Internet; see Congure your connectivity on page 18.
●To congure automatic rmware updates, you can use the front panel or the Embedded Web Server; see
Congure your connectivity on page 18.
●A rmware update package can be large; you may want to consider whether there are any implications
for your network or Internet connection.
●A rmware update is downloaded in the background: the printer can be printing at the same time.
However, it cannot be installed in the background: printing must stop.
Manual rmware updates
Manual rmware updates can be performed in the following ways:
●Using the Embedded Web Server, select the Setup tab and then Firmware update. Press Browse to
select a rmware le (.fmw) that you have already downloaded to your own computer.
●Using the HP Designjet Utility under Windows, select the Admin tab and then Firmware Update.
●Using the HP Utility under Mac OS X, select Firmware Update.
●Using HP Web Jetadmin, with which you can make manual rmware updates or request automatic
updates.
ENWW Update the rmware 117
●Using a USB ash drive. Download the rmware le from http://www.hp.com/go/pagewidexlseries/
support/rmware/ (according to your printer model) into the USB ash drive and insert it into the Hi-
Speed USB host port in the front panel. A rmware update assistant will appear on the front panel to
guide you through the update process.
Secure File Erase
The printer's hard disk is used as a temporary storage area for print jobs. Secure File Erase can erase your
temporary les from the hard disk to protect them from unauthorized access. It begins to do so as soon as
you turn it on, but old temporary les that were already on the hard disk are not erased retroactively. If you
want to erase the old les too, see Disk Wipe on page 118.
Secure File Erase provides three dierent levels of security:
●Non-Secure: all pointers to the information are erased. The information itself remains on the hard disk
until the disk space it occupies is needed for other purposes, and it is then overwritten. While it remains
on the disk, it is diicult for most people to access, but may be accessed using software designed for the
purpose. This is the normal method in which les are erased on most computer systems; it is the fastest
method but the least secure.
●Secure Fast Erase (1 pass): all pointers to the information are erased, and the information itself is also
overwritten with a xed character pattern. This method is slower than Non-Secure, but more secure. It
may still be possible to access fragments of the erased information by using special tools to detect
residual magnetic traces.
●Secure Sanitizing Erase (5 passes): all pointers to the information are erased, and the information itself
is repetitively overwritten using an algorithm designed to eliminate any residual traces. This is the
slowest method, but the most secure. Secure Sanitizing Erase meets the US Department of Defense
5220-22.m requirements for clearing and sanitization of disk media. This is the default security level
when using Secure File Erase.
While les are being erased, the printer's performance may be aected.
Secure File Erase is one of the facilities provided by Web JetAdmin, which is HP's free Web-based print
management software: see http://www.hp.com/go/webjetadmin.
If you have diiculty in using Secure File Erase from Web JetAdmin, contact your support representative: see
When you need help on page 121.
The Secure File Erase conguration can be changed from Web JetAdmin or the Embedded Web Server (Setup
> Security).
Disk Wipe
Disk Wipe is the same as Secure File Erase (see Secure File Erase on page 118), except that it erases all
temporary les, including old ones.
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The Disk Wipe conguration can be changed from Web JetAdmin or the Embedded Web Server (Setup >
Security).
NOTE: If you choose to erase the whole hard disk, you may be asked to restart the printer several times
during the process, which will take about 6 hours with Secure Fast Erase or 24 hours with Secure Sanitizing
Erase.
ENWW Disk Wipe 119
10 Accessories
How to order
Contact your support representative (see When you need help on page 121), and check that what you want is
available in your area.
The rest of this chapter lists the available supplies and accessories, and their part numbers, at the time of
writing.
List of accessories
●HP SmartStream
●HP DesignJet SD Pro 44-in Scanner (G6H50B)
●HP DesignJet HD Pro 42-in Scanner (G6H51B)
●HP PageWide XL PostScript/PDF Upgrade Kit (CZ317A)
The PostScript upgrade enables the printer to print PDF and PostScript les. The PostScript upgrade can
be plugged into the printer's USB host port. It is not necessary to leave it permanently connected: just
plug it in once, and the printer is upgraded forever.
●HP PageWide Folder (K5H75A)
●HP PageWide XL Folder with Tab Applicator (L3M58A)
●HP PageWide XL Folder Upgrade Kit for Long Plots (M0V04A)
●HP PageWide XL Drawer (CZ318A)
●HP PageWide XL High-Capacity Stacker (CZ319A)
●HP PageWide XL Top Stacker (CZ320A) (available from 2016 onwards)
120 Chapter 10 Accessories ENWW
Request support
Support is provided by your support representative: usually from the company from which you bought the
printer.
Before calling your support representative, prepare for the call as follows:
●Review the troubleshooting suggestions in this guide.
●Review your software documentation, if relevant.
●Check that you have the following information ready:
◦The product and serial numbers of the printer you are using.
◦If there is an error code on the front panel, make a note of it. See Front-panel error messages
on page 132.
◦The name and version number of your software.
◦If you have a print-quality problem, the name and product number of the paper, and the name and
origin of the paper preset that you used to print on it.
Customer Self-Repair
HP's Customer Self-Repair program oers our customers the fastest service under either warranty or
contract. It enables HP to ship replacement parts directly to you (the end user) so that you can replace them.
Using this program, you can replace parts at your own convenience.
Convenient and easy to use
●Your support representative will diagnose and assess whether a replacement part is required to address
a defective hardware component.
For more information about Customer Self Repair, see http://www.hp.com/go/selfrepair/.
Service information
The printer can produce on request a list of many aspects of its current status, some of which may be useful
to a service engineer trying to x a problem. There are two dierent ways to request this list:
●In the Embedded Web Server (see Embedded Web Server on page 12), select the Support tab and then
Service support > Printer information. You are recommended to request the whole list (select All
pages).
●From any computer with Internet access, enter the URL of your printer into a Web browser, followed
by /hp/device/webAccess/allServicePlot.htm. For instance, if the URL of your printer is
http://123.123.123.123, enter:
http://123.123.123.123/hp/device/webAccess/allServicePlot.htm
If you need to send the list by email, you can save the page as a le from your Web browser, and later send the
le. Alternatively, from Internet Explorer you can send the page directly: select File > Send > Page by email.
122 Chapter 11 When you need help ENWW
Get printer usage and accounting information
There are two types of information you can get related to printer usage:
●Accumulated usage information: information about printer usage (paper and ink consumption) and
scanner usage (scan and copy) for the whole life of the printer.
●Detailed job accounting information: information about the characteristics of specic scan and print
jobs, such as who created it, when it was sent, termination status (successful, cancelled…), and the
resources (ink and paper) used to process it.
This information can be accessed from the printer’s front panel or from the Embedded Web Server, and it can
be printed. There is also the capability of conguring the printer to send usage and accounting reports by
email.
The usage, status, and accounting information can also be used by a third party application through a
Software Development Kit provided by HP.
Get usage information
Press on the front panel to display the usage information.
The following information can be retrieved:
●Print categories usage: You can see the usage divided into categories.
NOTE: Depending on the contract you have with your support representative, print categories or paper
types information may not be available or may be dierent.
◦Mono lines: Black-and-white CAD jobs printed on standard paper
◦Color lines: Color CAD jobs printed on standard paper
◦Low density image: Between 10% and 50% of pixel coverage printed on standard paper
◦High density image: Over 50% of pixel coverage printed on standard paper
◦Premium quality image: Any content type printed on premium paper
124 Chapter 12 Retrieving printer usage information ENWW
●Scan usage: The copy and scan usage in m², and the total amount.
●Ink usage: The ink consumed by each cartridge in ml, and the total amount of ink consumed.
●Paper usage: Amount of paper used and the total at the top, divided into paper categories or families.
Usage can be seen at each level.
ENWW Get usage information 125
When you click the Print usage report button, a message is displayed: The usage report was sent to the job
queue and will be printed soon.
All the values can be displayed in English or metric units.
From the Embedded Web Server
The same information can be retrieved from the Embedded Web Server as from the front panel.
1. Access the Embedded Web Server, see Embedded Web Server on page 12.
2. Go to the Main tab.
3. Select History > Usage.
Print the usage information
There are two dierent ways to print the usage information from the front panel’s home screen:
●Press to launch the usage information screen, then press the Print usage report button.
●
Press , then Internal prints > Printer usage information > User information print > Print usage
report.
Get detailed job accounting information
Accounting statistics with the Embedded Web Server
1. Access the Embedded Web Server, see Embedded Web Server on page 12.
2. Go to the Main tab.
3. Under the History heading in the left-hand column, select Accounting.
Request usage and accounting data by email
1. Obtain the IP address of the outgoing mail server (SMTP) from your IT department; this is required in
order to send email messages.
2. Ensure that the outgoing email server is congured to enable relaying of email messages that the
printer will send.
3. Open your Web browser and connect to the printer’s Embedded Web Server.
4. Select the Setup tab.
5. Under the Conguration heading in the left-hand column, select Date & Time.
6. Ensure that the printer's date and time have been set correctly.
7. In the Setup tab, under the Conguration heading in the left-hand column, select Email server.
8. Enter the IP address of the outgoing mail server (SMTP).
9. If the outgoing mail server is password-protected, enter the user name and password required to access
it.
10. Specify an email address for the printer, which serves to identify the printer when it sends email
messages. In most cases you are recommended to choose an email address already associated with the
user name given in the previous step. See Turn usage information on and o on page 20.
126 Chapter 12 Retrieving printer usage information ENWW
11. In the Setup tab, under the Conguration heading, select Printer settings.
12. In the Accounting section, if you set Require account ID to On, then every time someone sends a print
job to the printer, he or she must provide an account ID: for example, an ID corresponding to his or her
department or to a specic project or client. If someone sends a job without providing an account ID, the
printer will hold the unidentied job in the queue without printing it until an account ID is provided.
If you set Require account ID to O, then the printer will print all jobs whether or not they have an
account ID.
13. Set Send accounting les to Enabled.
14. Set Send accounting les to the email address (or addresses) to which you want the accounting
information sent. This may be an address that you have created specically to receive automatically
generated messages from the printer.
15. Set Send accounting les every to the frequency with which you want the information sent, choosing a
specic number of days or prints.
16. You may want to set Exclude personal information from accounting email to On, so that the
accounting messages will not contain personal information. If this option is O, information such as
user name, job name, and account ID will be included.
17. In the Setup tab, under the Conguration heading, select Security. If you would like accounting
messages to include the user name, check the Show user name in job accounting box. If this box is
unchecked, the user name is not included.
When you have completed the above steps, the printer will send accounting data by email with the frequency
that you specied. The data are provided in XML and can easily be interpreted by a third-party program. The
data provided on each print job include when the job was submitted, when the job was printed, the printing
time, the type of image, the number of pages, the number of copies, the paper type and size, the amount of
each color of ink used and various other attributes of the job. Accounting data are also provided on scan and
copy jobs.
ENWW Get detailed job accounting information 127
Functional specications
Table 13-1 HP ink supplies
Printheads Eight CMYK printheads, each containing 25344 nozzles spaced at 1200 nozzles per inch
Ink cartridges Cartridges containing 775 ml of ink: black, cyan, magenta, yellow
Table 13-2 Paper sizes
Minimum Maximum
Roll width 11 in (279 mm) 40 in (1016 mm)
Roll diameter 7 in (177 mm) *
Roll core diameter 3 in (76 mm)
Roll weight 18 kg (40 lb)
Sheet width (scanner) 36 in (914 mm)
Sheet length (scanner) Up to 15 m (49.21 ft), depending on le type
Roll paper thickness 0.4 mm (0.016 in)
Paper weight 70 g/m² 200 g/m²
* For rolls up to 36 in (914 mm)
Table 13-3 Printing resolutions
Print quality Rendering resolution
(ppi)
Halftone resolution
(dpi)
Printing resolution
(dpi)
Lines/Fast 600 × 600 600 × 600 1200 × 1200
Uniform areas 600 × 600 600 × 600 1200 × 1200
High detail 600 × 600 1200 × 1200 1200 × 1200
Scanner resolution: Up to 1200 ppi
Margins: 3 mm (0.012 in)
Maximum printable width: 1000 mm (39.37 in)
Table 13-4 Mechanical accuracy
±0.1% of the specied vector length or ±0.2 mm (whichever is greater) at 23°C (73°F), 50-60% relative humidity, on E/A0
polypropylene in high-detail or uniform-areas mode.
ENWW Functional specications 129
Table 13-5 Graphic languages supported
Printer Languages
PostScript PostScript, PDF, TIFF, JPEG
Non-PostScript HP-GL/2, PCL 3 Win
Physical specications
Table 13-6 Printer physical specications
Width 1960 mm (77.17 in)
Depth 800 mm (31.5 in)
Depth with basket folded 991 mm (39 in)
Depth with basket unfolded 1266 mm (49.84 in)
Height with front panel 1527 mm (60.12 in)
Memory specications
Table 13-7 Memory specications
Physical DRAM 16 GB
Hard disk 500 GB
Solid-state disk 128 GB
Power specications
Table 13-8 Printer power specications
Worldwide Asia-Pacic, Japan
Input voltage ~200–240 V ±10%
Two wires + PE
~200–240 V ±10%
Two wires + PE
Input frequency 50/60 Hz 50/60 Hz
Maximum load current 8 A 13 A
Power consumption (printing) 1.2 kW 2.2 kW
Power consumption (ready)
Environmental specications
Table 13-9 Printhead environmental specications
Storage temperature 5 to 40°C (41 to 104°F)
Storage humidity 20 to 80% RH, depending on paper type
130 Chapter 13 Printer specications ENWW
Table 13-10 Printer environmental specications
Operating temperature 5 to 40°C (41 to 104°F)
Recommended operating temperature for best performance 15 to 35°C (59 to 95°F), depending on paper type
Storage temperature –25 to 55°C (–13 to 131°F)
Recommended operating humidity 20 to 80% RH, depending on paper type
Storage humidity < 90% RH
Altitude 0 to 3000 m (10000 ft)
Acoustic specications
Table 13-11 Printer acoustic specications
Printing acoustic pressure (printing to basket) ≤ 58 dB(A)
Printing acoustic power (printing to basket) ≤ 7.4 B(A)
Ready acoustic pressure ≤ 36 dB(A)
Ready acoustic power ≤ 5.2 B(A)
Sleep acoustic pressure ≤ 24 dB(A)
Sleep acoustic power ≤ 4.2 B(A)
Speed specications (Lines/Fast mode)
30 D/m (18 A0/m), 1500 D/h
ENWW Acoustic specications 131
14 Front-panel error messages
The printer may occasionally display a system error, consisting of a numerical code of 12 digits followed by
the recommended action that you should take.
In most cases you will be asked to restart the printer, because when the printer starts it can diagnose the
issue better and may be able to x it automatically. If the problem persists after restarting, you should
contact your support representative and be ready to give the numerical code from the error message.
If the error message contains some other recommended action, follow the printer’s instructions.
132 Chapter 14 Front-panel error messages ENWW
Glossary
Bonjour
Apple Computer's trade name for its implementation of the IETF Zeroconf specication framework, a computer network
technology used in Apple's Mac OS X from version 10.2 onwards. It is used to discover services available on a local area
network. It was originally known as Rendezvous.
Color accuracy
The ability to print colors that match the original image as closely as possible, bearing in mind that all devices have a
limited color gamut and may not be physically capable of matching certain colors precisely.
Color consistency
The ability to print the same colors from a particular print job from print to print and from printer to printer.
Color model
A system of representing colors by numbers, such as RGB or CMYK.
Color space
A color model in which each color is represented by a specic set of numbers. Many dierent color spaces can use the
same color model: for instance, monitors generally use the RGB color model, but they have dierent color spaces,
because a particular set of RGB numbers results in dierent colors on dierent monitors.
Cutter
A printer component that slides back and forth across the platen to cut the paper.
ESD
ElectroStatic Discharge. Static electricity is common in daily life. It is the spark when touching the car door, or the cling of
clothing. Although controlled static electricity has some useful applications, uncontrolled electrostatic discharges are
one of the main hazards to electronic products. Therefore, to prevent damage some precautions are needed when
setting up the printer, or handling ESD sensitive devices. This type of damage may reduce the life expectancy of the
device. One way to minimize uncontrolled ESDs, and therefore reduce this type of damage is by touching any exposed
grounded part of the printer (mainly metal parts) before handling ESD sensitive devices (such as the printhead or ink
cartridges). Additionally, to reduce the generation of electrostatic charge in your body try to avoid working in a carpeted
area, and keep your body movements to a minimum when handling ESD sensitive devices. Also, avoid working in low
humidity environments.
Ethernet
A popular computer networking technology for local area networks.
Fast Ethernet
An Ethernet network capable of transferring data at up to 100,000,000 bits/second. Fast Ethernet interfaces are capable
of negotiating slower speeds when required for compatibility with older Ethernet devices.
Firmware
Software that controls your printer's functionality and is stored semi-permanently in the printer (it can be updated).
Gamut
The range of colors and density values reproducible on an output device, such as a printer or monitor.
ENWW Glossary 133
Gigabit Ethernet
An Ethernet network capable of transferring data at up to 1,000,000,000 bits/second. Gigabit Ethernet interfaces are
capable of negotiating slower speeds when required for compatibility with older Ethernet devices.
Hi-Speed USB
A version of USB, sometimes called USB 2.0, that can run 40 times faster than original USB, but is otherwise compatible
with original USB. Most personal computers today use Hi-Speed USB.
HP RTL
HP Raster Transfer Language: a language dened by HP to describe raster (bitmap) graphics.
HP-GL/2
HP Graphics Language 2: a language dened by HP to describe vector graphics.
I/O
Input/Output: this term describes the passing of data between one device and another.
ICC
The International Color Consortium, a group of companies that have agreed on a common standard for color proles.
Ink cartridge
A removable printer component that stores ink of a particular color and provides it to the printhead.
IP address
May mean an IPv4 address (most likely) or an IPv6 address.
IPSec
A sophisticated mechanism for providing network security by authenticating and encrypting IP packets sent between
nodes on a network. Each network node (computer or device) has an IPSec conguration. Applications are usually
unaware whether IPSec is being used or not.
IPv4 address
A unique identier that identies a particular node on an IPv4 network. An IPv4 address consists of four integers
separated by full stops. Most networks in the world use IPv4 addresses.
IPv6 address
A unique identier that identies a particular node on an IPv6 network. An IPv6 address consists of up to 8 groups of
hexadecimal digits separated by colons. Each groups contains up to 4 hexadecimal digits. Only a few new networks in the
world use IPv6 addresses.
LED
Light-Emitting Diode: a semiconductor device that emits light when electrically stimulated.
MAC address
Media Access Control address: a unique identier used to identify a particular device on a network. It is a lower-level
identier than the IP address. Thus, a device may have both a MAC address and an IP address.
Network
A network is a set of connections that pass data between computers and devices. Every device is able to communicate
with every other device in the same network. This allows data to be moved between computers and devices, and allows
devices such as printers to be shared between many computers.
Nozzle
One of many tiny holes in a printhead through which ink is deposited onto the paper.
Paper
A thin, at material made to be written or printed on; most commonly made from bers of some kind which are pulped,
dried and pressed.
Platen
The at surface within the printer over which the paper passes while it is being printed on.
134 Glossary ENWW
Printer driver
Software that converts a print job in a generalized format into data suitable for a particular printer.
Printhead
A removable printer component that takes ink of one or more colors from the corresponding ink cartridge(s) and deposits
it on the paper, through a cluster of nozzles.
Spindle
A rod that supports a roll of paper while it is being used for printing.
TCP/IP
Transmission Control Protocol/Internet Protocol: the communications protocols on which the Internet is based.
USB
Universal Serial Bus: a standard serial bus designed to connect devices to computers. Your printer supports Hi-Speed USB
(sometimes called USB 2.0).
USB device port
A square USB socket found on USB devices, though which a computer can control the device. For a computer to print to
your printer using a USB connection, the computer must be connected to the printer's USB device port.
USB host port
A rectangular USB socket such as those on found on computers. A printer can control USB devices that are connected to
such a port. Your printer has two USB host ports, which it uses to control accessories and USB ash drives.
ENWW Glossary 135
Index
A
access control 21
accessories 120
account ID
requiring 22
accounting 124
acoustic specications 131
B
basket 103
beacon 9
C
calibrate print bar 107
cartridges 51
caution 4
clean the printer 112
cleaning container 60
color calibration 107
components of printer 7
computer communication
printer/computer communications
issues 73
connect the printer
general 15
Mac OS X network 17
Windows network 16
connectivity
congure 18
CSR 122
customer self-repair 122
D
delayed printing 74
DHCP settings 68
diagnostic plot 107
dim mode 10
disk wipe 118
DNS settings 69
driver preferences 23
drivers 23
E
email notications 20
email printing 81
congure 19
email server
congure 20
Embedded Web Server 12
accessibilty 24
cannot access 74
usage statistics 124
environmental specications 130
erase les securely 118
errors 132
F
le erase, secure 118
rewall status 70
rmware update 117
manual setup 19
folder 93
front panel 8
accessibility 24
language 11
front panel option
beacon 11
display brightness 11
Embedded Web Server 74
language 11
notify warning alerts 11
printer sleep 12
printing & management 74
speaker volume 11
unit selection 12
front view 7
front-panel options
date and time options 11
restore factory settings 12
functional specications 129
G
graphic languages 130
H
hard disk specication 130
help 121
HP Utility
access 12
cannot access 74
I
ink cartridge
specication 129
ink cartridges 51
internal prints 14
IP address 69
IPSEC status 70
IPV6 settings 69
J
job deletion 89
job details 85
job queue 83
job queue actions 85
job queue options 87
L
labels, warning 5
language 11
link speed 71
load paper
general advice 26
M
maintenance cartridge 61
margins
specication 129
mechanical accuracy 129
memory specications 130
move
folder 113
high-capacity stacker 113
printer 112
N
network troubleshooting 72
136 Index ENWW
networks
link speed 71
protocols 68
security settings 70
O
output mismatch 87
P
page length accuracy 109
paper
cannot load 35
jam 36
load 29
options 34
protect 35
sizes (max and min) 129
status 29
store 34
supported types 27
unload 33
paper mismatch 86
pause the queue 85
physical specications 130
power
on/o 14
power specications 130
preferences, Windows driver 23
print bar 54
print by email 81
print from driver 77
print from USB ash drive 79
print modes 81
print next 85
print quality 105
printer calibration 107
printer software
Mac OS X uninstall 18
Windows uninstall 17
printer status 112
printer's main components 7
printhead
specication 129
printhead alignment 107
printhead cleaner
specication 129
printheads 54
enhanced recovery 109
printing preferences
default 88
printing resolutions 129
protocols, network 68
Proxy Server settings 70
Q
queue management 83
R
rear view 7
reprint job 85
roll policies 85
S
safe mode 64
safety labels 5
safety precautions 2
secure le erase 118
security 21
network settings 70
service information 122
sleep mode 11
specications
acoustic 131
environmental 130
functional 129
graphic languages 130
hard disk 130
ink supplies 129
margins 129
mechanical accuracy 129
memory 130
paper size 129
physical 130
power 130
printing resolutions 129
speed 131
speed specications 131
stacker
high-capacity 92
top 91
statistics
usage 124
store
folder 113
high-capacity stacker 113
printer 112
support 121
system errors 132
T
tab reel
replace 113
TCP/IP settings 68
U
usage information
turn on and o 20
W
warning 4
warning labels 5
when to start printing 87
ENWW Index 137