Printer overview
Paper trays
Supplies, accessories, and parts
Print
Copy
Scan
Fax
Manage the printer
Solve problems
Index

HP M776z User Manual

Displayed below is the user manual for M776z by HP which is a product in the Multifunctionals category. This manual has pages.

Related Manuals

HP 8450gp Manual

www.hp.com/videos/LaserJet

www.hp.com/support/colorljM776MFP

HP Color LaserJet Enterprise MFP M776

User Guide

HP Color LaserJet Enterprise MFP M776

User Guide

L.P.

Reproduction, adaptation, or translation without

prior written permission is prohibited, except as

allowed under the copyright laws.

The information contained herein is subject to

change without notice.

The only warranties for HP products and

services are set forth in the express warranty

statements accompanying such products and

services. Nothing herein should be construed as

constituting an additional warranty. HP shall not

be liable for technical or editorial errors or

omissions contained herein.

Edition 1, 10/2019

Trademark Credits

Adobe®, Adobe Photoshop®, Acrobat®, and

PostScript® are trademarks of Adobe Systems

Incorporated.

Apple and the Apple logo are trademarks of

Apple Inc., registered in the U.S. and other

countries.

macOS is a trademark of Apple Inc., registered in

the U.S. and other countries.

AirPrint is a trademark of Apple Inc., registered in

the U.S. and other countries.

Google™ is a trademark of Google Inc.

Microsoft®, Windows®, Windows® XP, and

Windows Vista® are U.S. registered trademarks

of Microsoft Corporation.

UNIX® is a registered trademark of The Open

Group.

Table of contents

1 Printer overview ........................................................................................................................................................................................ 1

Warning icons ............................................................................................................................................................................ 1

Potential shock hazard ............................................................................................................................................................ 2

Printer views .............................................................................................................................................................................. 4

Printer front view ................................................................................................................................................. 4

Printer back view .................................................................................................................................................. 5

Interface ports ...................................................................................................................................................... 6

Control-panel view ............................................................................................................................................... 7

How to use the touchscreen control panel ................................................................................. 8

Printer specications ............................................................................................................................................................. 10

Technical specications .................................................................................................................................... 10

Supported operating systems ......................................................................................................................... 12

Mobile printing solutions .................................................................................................................................. 14

Printer dimensions ............................................................................................................................................ 14

Power consumption, electrical specications, and acoustic emissions .................................................... 17

Operating-environment range ........................................................................................................................ 17

Printer hardware setup and software installation ............................................................................................................ 17

2 Paper trays .............................................................................................................................................................................................. 19

Introduction ............................................................................................................................................................................. 19

Load paper to Tray 1 (multipurpose tray) .......................................................................................................................... 21

Load Tray 1 (multipurpose tray) ..................................................................................................................... 21

Tray 1 paper orientation ................................................................................................................................... 22

Use alternative letterhead mode .................................................................................................................... 28

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 28

Load paper to Tray 2 ............................................................................................................................................................. 29

Load Tray 2 ......................................................................................................................................................... 29

Tray 2 paper orientation ................................................................................................................................... 31

Use alternative letterhead mode .................................................................................................................... 34

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 34

Load paper to the 550-sheet paper tray ........................................................................................................................... 35

Load paper to the 550-sheet paper tray ....................................................................................................... 35

ENWW iii

550-sheet paper tray paper orientation ....................................................................................................... 37

Use alternative letterhead mode .................................................................................................................... 41

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 41

Load paper to the 2 x 550-sheet paper trays ................................................................................................................... 42

Load paper to the 2 x 550-sheet paper trays ............................................................................................... 42

2 x 550-sheet paper tray paper orientation ................................................................................................. 44

Use alternative letterhead mode .................................................................................................................... 48

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 48

Load paper to the 2,700-sheet high-capacity input paper trays ................................................................................... 49

Load paper to the 2,700-sheet high-capacity input paper trays .............................................................. 49

2,700-sheet HCI paper tray paper orientation ............................................................................................. 50

Use alternative letterhead mode .................................................................................................................... 54

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 54

Load and print envelopes ..................................................................................................................................................... 55

Print envelopes .................................................................................................................................................. 55

Envelope orientation ......................................................................................................................................... 55

Load and print labels ............................................................................................................................................................. 57

Manually feed labels ......................................................................................................................................... 57

Label orientation ............................................................................................................................................... 57

3 Supplies, accessories, and parts .......................................................................................................................................................... 59

Order supplies, accessories, and parts ............................................................................................................................... 60

Ordering .............................................................................................................................................................. 60

Supplies and accessories ................................................................................................................................. 60

Maintenance/long-life consumables .............................................................................................................. 61

Customer self-repair parts ............................................................................................................................... 62

Dynamic security .................................................................................................................................................................... 63

Congure the HP toner-cartridge-protection supply settings ........................................................................................ 64

Introduction ........................................................................................................................................................ 64

Enable or disable the Cartridge Policy feature ............................................................................................. 65

Use the printer control panel to enable the Cartridge Policy feature ................................... 65

Use the printer control panel to disable the Cartridge Policy feature .................................. 65

Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature ............. 65

Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature ............ 66

Troubleshoot Cartridge Policy control panel error messages ............................................... 66

Enable or disable the Cartridge Protection feature ...................................................................................... 68

Use the printer control panel to enable the Cartridge Protection feature ........................... 68

Use the printer control panel to disable the Cartridge Protection feature .......................... 68

Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature ..... 69

Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature .... 69

Troubleshoot Cartridge Protection control panel error messages ....................................... 70

iv ENWW

Replace the toner cartridges ................................................................................................................................................ 71

Toner-cartridge information ............................................................................................................................ 71

Remove and replace the cartridges ................................................................................................................ 72

Replace the imaging drums .................................................................................................................................................. 76

Imaging drum information ............................................................................................................................... 76

Remove and replace the imaging drums ....................................................................................................... 77

Replace the toner-collection unit ........................................................................................................................................ 81

Toner-collection unit information ................................................................................................................... 81

Remove and replace the toner-collection unit .............................................................................................. 81

Replace the staple cartridge (M776zs model only) .......................................................................................................... 85

Staple cartridge information ............................................................................................................................ 85

Remove and replace the staple cartridge ...................................................................................................... 85

4 Print .......................................................................................................................................................................................................... 87

Print tasks (Windows) ............................................................................................................................................................ 88

How to print (Windows) .................................................................................................................................... 88

Automatically print on both sides (Windows) ............................................................................................... 88

Manually print on both sides (Windows) ........................................................................................................ 89

Print multiple pages per sheet (Windows) .................................................................................................... 89

Select the paper type (Windows) .................................................................................................................... 90

Additional print tasks ........................................................................................................................................ 91

Print tasks (macOS) ............................................................................................................................................................... 92

How to print (macOS) ........................................................................................................................................ 92

Automatically print on both sides (macOS) ................................................................................................... 92

Manually print on both sides (macOS) ........................................................................................................... 93

Print multiple pages per sheet (macOS) ........................................................................................................ 93

Select the paper type (macOS) ........................................................................................................................ 93

Additional print tasks ........................................................................................................................................ 94

Store print jobs on the printer to print later or print privately ........................................................................................ 95

Introduction ........................................................................................................................................................ 95

Create a stored job (Windows) ......................................................................................................................... 95

Create a stored job (macOS) ............................................................................................................................ 96

Print a stored job ............................................................................................................................................... 97

Delete a stored job ............................................................................................................................................ 98

Delete a job that is stored on the printer .................................................................................. 98

Change the job storage limit ....................................................................................................... 98

Information sent to printer for Job Accounting purposes ........................................................................... 98

Mobile printing ........................................................................................................................................................................ 99

Introduction ........................................................................................................................................................ 99

Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing .......................................................................................... 100

Enable wireless printing ............................................................................................................ 100

ENWW v

Change the Wi-Fi Direct name .................................................................................................. 100

HP ePrint via email .......................................................................................................................................... 101

AirPrint .............................................................................................................................................................. 101

Android embedded printing .......................................................................................................................... 102

Print from a USB ash drive ............................................................................................................................................... 103

Enable the USB port for printing ................................................................................................................... 104

Method one: Enable the USB port from the printer control panel ...................................... 104

Method two: Enable the USB port from the HP Embedded Web Server (network-

connected printers only) ............................................................................................................ 104

Print USB documents ..................................................................................................................................... 104

Print using high-speed USB 2.0 port (wired) ................................................................................................................... 106

Method one: Enable the high-speed USB 2.0 port from the printer control panel menus ................. 106

Method two: Enable the high-speed USB 2.0 port from the HP Embedded Web Server

(network-connected printers only) ............................................................................................................... 106

5 Copy ........................................................................................................................................................................................................ 107

Make a copy .......................................................................................................................................................................... 107

Copy on both sides (duplex) ............................................................................................................................................... 109

Additional copy tasks .......................................................................................................................................................... 111

6 Scan ........................................................................................................................................................................................................ 113

Set up Scan to Email ............................................................................................................................................................ 114

Introduction ...................................................................................................................................................... 114

Before you begin ............................................................................................................................................. 114

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 114

Step two: Congure the Network Identication settings .......................................................................... 115

Step three: Congure the Send to Email feature ....................................................................................... 117

Method one: Basic conguration using the Email Setup Wizard ........................................ 117

Method two: Advanced conguration using the Email Setup .............................................. 120

Step four: Congure the Quick Sets (optional) ........................................................................................... 125

Step ve: Set up Send to Email to use Oice 365 Outlook (optional) ..................................................... 127

Introduction ................................................................................................................................. 127

Congure the outgoing email server (SMTP) to send an email from an Oice 365

Outlook account .......................................................................................................................... 127

Set up Scan to Network Folder .......................................................................................................................................... 129

Introduction ...................................................................................................................................................... 129

Before you begin ............................................................................................................................................. 129

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 129

Step two: Set up Scan to Network Folder .................................................................................................... 131

Method one: Use the Scan to Network Folder Wizard .......................................................... 131

Method two: Use Scan to Network Folder Setup ................................................................... 133

vi ENWW

Step one: Begin the conguration ....................................................................... 133

Step two: Congure the Scan to Network Folder settings .............................. 134

Step three: Complete the conguration ............................................................. 143

Set up Scan to SharePoint .................................................................................................................................................. 144

Introduction ...................................................................................................................................................... 144

Before you begin ............................................................................................................................................. 144

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 144

Step two: Enable Scan to SharePoint and create a Scan to SharePoint Quick Set ............................... 145

Scan a le directly to a SharePoint site ........................................................................................................ 146

Quick Set scan settings and options for Scan to SharePoint ................................................................... 148

Set up Scan to USB Drive .................................................................................................................................................... 150

Introduction ...................................................................................................................................................... 150

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 150

Step two: Enable Scan to USB Drive ............................................................................................................. 151

Step three: Congure the Quick Sets (optional) ......................................................................................... 151

Default scan settings for Scan to USB Drive setup .................................................................................... 152

Default le settings for Save to USB setup ................................................................................................. 152

Scan to email ........................................................................................................................................................................ 154

Introduction ...................................................................................................................................................... 154

Scan to email ................................................................................................................................................... 154

Scan to job storage .............................................................................................................................................................. 157

Introduction ...................................................................................................................................................... 157

Scan to job storage on the printer ................................................................................................................ 157

Print from job storage on the printer ........................................................................................................... 159

Scan to network folder ....................................................................................................................................................... 160

Introduction ...................................................................................................................................................... 160

Scan to network folder ................................................................................................................................... 160

Scan to SharePoint .............................................................................................................................................................. 163

Introduction ...................................................................................................................................................... 163

Scan to SharePoint .......................................................................................................................................... 163

Scan to USB drive ................................................................................................................................................................. 165

Introduction ...................................................................................................................................................... 165

Scan to USB drive ............................................................................................................................................ 165

Use HP JetAdvantage business solutions ........................................................................................................................ 167

Additional scan tasks .......................................................................................................................................................... 167

7 Fax .......................................................................................................................................................................................................... 169

Set up fax .............................................................................................................................................................................. 170

Introduction ...................................................................................................................................................... 170

Set up fax by using the printer control panel ............................................................................................. 170

Change fax congurations .................................................................................................................................................. 171

ENWW vii

Fax dialing settings ......................................................................................................................................... 171

General fax send settings .............................................................................................................................. 172

Fax receive settings ........................................................................................................................................ 173

Send a fax ............................................................................................................................................................................. 174

Additional fax tasks ............................................................................................................................................................. 176

8 Manage the printer .............................................................................................................................................................................. 177

Advanced conguration with the HP Embedded Web Server (EWS) ........................................................................... 178

Introduction ...................................................................................................................................................... 178

How to access the HP Embedded Web Server (EWS) ................................................................................ 178

HP Embedded Web Server features ............................................................................................................. 180

Information tab ........................................................................................................................... 180

General tab .................................................................................................................................. 181

Copy/Print tab ............................................................................................................................. 182

Scan/Digital Send tab ................................................................................................................ 182

Fax tab .......................................................................................................................................... 183

Supplies tab ................................................................................................................................. 184

Troubleshooting tab ................................................................................................................... 184

Security tab ................................................................................................................................. 185

HP Web Services tab .................................................................................................................. 186

Networking tab ........................................................................................................................... 186

Other Links list ............................................................................................................................ 188

Congure IP network settings ........................................................................................................................................... 189

Printer sharing disclaimer .............................................................................................................................. 189

View or change network settings ................................................................................................................. 189

Rename the printer on a network ................................................................................................................ 189

Manually congure IPv4 TCP/IP parameters from the control panel ...................................................... 190

Manually congure IPv6 TCP/IP parameters from the control panel ...................................................... 190

Link speed and duplex settings .................................................................................................................... 191

Printer security features ..................................................................................................................................................... 193

Introduction ...................................................................................................................................................... 193

Security statements ....................................................................................................................................... 193

Assign an administrator password ............................................................................................................... 194

Use the HP Embedded Web Server (EWS) to set the password ......................................... 194

Provide user access credentials at the printer control panel .............................................. 194

IP Security ......................................................................................................................................................... 195

Encryption support: HP High Performance Secure Hard Disks ................................................................ 195

Lock the formatter .......................................................................................................................................... 195

Energy-conservation settings ........................................................................................................................................... 196

Set the sleep timer and congure the printer to use 1 watt or less of power ...................................... 196

Set the sleep schedule ................................................................................................................................... 196

viii ENWW

Set the idle settings ........................................................................................................................................ 197

HP Web Jetadmin ................................................................................................................................................................. 197

Software and rmware updates ........................................................................................................................................ 197

9 Solve problems ..................................................................................................................................................................................... 199

Customer support ................................................................................................................................................................ 200

Control panel help system ................................................................................................................................................. 200

Reset factory settings ......................................................................................................................................................... 201

Introduction ...................................................................................................................................................... 201

Method one: Reset factory settings from the printer control panel ....................................................... 201

Method two: Reset factory settings from the HP Embedded Web Server (network-connected

printers only) .................................................................................................................................................... 201

A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel ............................... 202

Change the “Very Low” settings ................................................................................................................... 203

Change the “Very Low” settings at the control panel ........................................................... 203

For printers with fax capability ................................................................................................. 203

Order supplies .................................................................................................................................................. 203

Printer does not pick up paper or misfeeds .................................................................................................................... 205

Introduction ...................................................................................................................................................... 205

The printer does not pick up paper .............................................................................................................. 205

The printer picks up multiple sheets of paper ............................................................................................ 208

The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 212

Clear paper jams .................................................................................................................................................................. 213

Introduction ...................................................................................................................................................... 213

Paper jam locations ........................................................................................................................................ 213

Auto-navigation for clearing paper jams ..................................................................................................... 214

Experiencing frequent or recurring paper jams? ....................................................................................... 214

Clear paper jams in the document feeder - 31.13.yz ............................................................................... 215

Clear paper jams in Tray 1 (13.A1) ............................................................................................................... 216

Clear paper jams in Tray 2 (13.A2) ............................................................................................................... 221

Clear paper jams in the fuser (13.B9, 13.B2, 13.FF) ................................................................................. 227

Clear paper jams in the output bin (13.E1) ................................................................................................. 232

Clear paper jams in the duplex area (13.D3) .............................................................................................. 234

Clear paper jams in the 550-sheet trays (13.A3, 13.A4) .......................................................................... 239

Clear paper jams in the 2 x 550 paper trays (13.A4, 13.A5) .................................................................... 246

Clear paper jams in the 2,700-sheet high-capacity input paper trays (13.A3, 13.A4, 13.A5,

13.A7) ................................................................................................................................................................ 253

Resolving color print quality problems ............................................................................................................................ 261

Introduction ...................................................................................................................................................... 261

Troubleshoot print quality ............................................................................................................................. 262

Update the printer rmware ..................................................................................................... 262

ENWW ix

Print from a dierent software program ................................................................................ 262

Check the paper-type setting for the print job ...................................................................... 263

Check the paper type setting on the printer ..................................................... 263

Check the paper type setting (Windows) ........................................................... 263

Check the paper type setting (macOS) ............................................................... 263

Check toner-cartridge status .................................................................................................... 264

Step one: Print the Supplies Status Page .......................................................... 264

Step two: Check supplies status .......................................................................... 264

Print a cleaning page .................................................................................................................. 264

Visually inspect the toner cartridge or cartridges ................................................................. 265

Check paper and the printing environment ............................................................................ 266

Step one: Use paper that meets HP specications .......................................... 266

Step two: Check the environment ....................................................................... 266

Step three: Set the individual tray alignment .................................................... 266

Try a dierent print driver ......................................................................................................... 267

Troubleshoot color quality ............................................................................................................................. 268

Calibrate the printer to align the colors .................................................................................. 268

Troubleshoot image defects ......................................................................................................................... 268

Improve copy image quality ............................................................................................................................................... 277

Check the scanner glass for dirt and smudges .......................................................................................... 277

Calibrate the scanner ...................................................................................................................................... 278

Check the paper settings ............................................................................................................................... 280

Check the paper selection options ........................................................................................... 280

Check the image-adjustment settings ........................................................................................................ 280

Optimize copy quality for text or pictures ................................................................................................... 280

Edge-to-edge copying .................................................................................................................................... 281

Improve scan image quality ............................................................................................................................................... 282

Check the scanner glass for dirt and smudges .......................................................................................... 282

Check the resolution settings ....................................................................................................................... 283

Check the color settings ................................................................................................................................. 284

Check the image-adjustment settings ........................................................................................................ 284

Optimize scan quality for text or pictures ................................................................................................... 285

Check the output-quality settings ................................................................................................................ 285

Improve fax image quality .................................................................................................................................................. 286

Check the scanner glass for dirt and smudges .......................................................................................... 286

Check the send-fax resolution settings ....................................................................................................... 287

Check the image-adjustment settings ........................................................................................................ 288

Optimize fax quality for text or pictures ...................................................................................................... 288

Check the error-correction setting ............................................................................................................... 289

Check the t-to-page setting ........................................................................................................................ 289

Send to a dierent fax machine .................................................................................................................... 289

x ENWW

Check the sender's fax machine ................................................................................................................... 289

Solve wired network problems .......................................................................................................................................... 290

Introduction ...................................................................................................................................................... 290

Poor physical connection ............................................................................................................................... 290

The computer is unable to communicate with the printer ....................................................................... 290

The printer is using incorrect link and duplex settings for the network ................................................. 291

New software programs might be causing compatibility problems ....................................................... 291

The computer or workstation might be set up incorrectly ....................................................................... 291

The printer is disabled, or other network settings are incorrect ............................................................. 291

Solve wireless network problems ..................................................................................................................................... 292

Introduction ...................................................................................................................................................... 292

Wireless connectivity checklist ...................................................................................................................... 292

The printer does not print after the wireless conguration completes .................................................. 293

The printer does not print, and the computer has a third-party rewall installed ............................... 293

The wireless connection does not work after moving the wireless router or printer .......................... 293

Cannot connect more computers to the wireless printer ......................................................................... 294

The wireless printer loses communication when connected to a VPN ................................................... 294

The network does not appear in the wireless networks list .................................................................... 294

The wireless network is not functioning ..................................................................................................... 294

Reduce interference on a wireless network ................................................................................................ 295

Solve fax problems .............................................................................................................................................................. 296

Checklist for solving fax problems ............................................................................................................... 297

What type of phone line are you using? ................................................................................. 297

Are you using a surge-protection device? .............................................................................. 297

Are you using a phone company voice-messaging service or an answering machine? . 298

Does your phone line have a call-waiting feature? ............................................................... 298

Check fax accessory status ....................................................................................................... 298

General fax problems ..................................................................................................................................... 300

The fax failed to send ................................................................................................................ 300

No fax address book button displays ...................................................................................... 300

Not able to locate the Fax settings in HP Web Jetadmin ...................................................... 300

The header is appended to the top of the page when the overlay option is enabled ..... 300

A mix of names and numbers is in the recipients box .......................................................... 300

A one-page fax prints as two pages ........................................................................................ 301

A document stops in the document feeder in the middle of faxing ................................... 301

The volume for sounds coming from the fax accessory is too high or too low ............... 301

Index ........................................................................................................................................................................................................... 303

ENWW xi

xii ENWW

1 Printer overview

Review the location of features on the printer, the physical and technical specications of the printer, and where

to locate setup information.

●Warning icons

●Potential shock hazard

●Printer views

●Printer specications

●Printer hardware setup and software installation

For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/

support/colorljM776MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

Warning icons

Use caution if you see a warning icon on your HP printer, as indicated in the icon denitions.

●Caution: Electric shock

ENWW 1

●Caution: Hot surface

●Caution: Keep body parts away from moving parts

●Caution: Sharp edge in close proximity

●Warning

Potential shock hazard

Review this important safety information.

2 Chapter 1 Printer overview ENWW

●Read and understand these safety statements to avoid an electrical shock hazard.

●Always follow basic safety precautions when using this product to reduce risk of injury from re or electric

shock.

●Read and understand all instructions in the user guide.

●Observe all warnings and instructions marked on the product.

●Use only a grounded electrical outlet when connecting the product to a power source. If you do not know

whether the outlet is grounded, check with a qualied electrician.

●Do not touch the contacts on any of the sockets on the product. Replace damaged cords immediately.

●Unplug this product from wall outlets before cleaning.

●Do not install or use this product near water or when you are wet.

●Install the product securely on a stable surface.

●Install the product in a protected location where no one can step on or trip over the power cord.

ENWW Potential shock hazard 3

Printer views

Identify certain parts of the printer and the control panel.

●Printer front view

●Printer back view

●Interface ports

●Control-panel view

Printer front view

Locate features on the front of the printer.

Number Description

1 Retractable keyboard (Flow models)

2 Control panel

3 Document feeder cover

4 Document feeder output bin

5 Upper-right door (access to clear jams)

6 Right door (access to the fuser and to clear jams)

7 Tray 1

8On/o button

9 Model name

4 Chapter 1 Printer overview ENWW

Number Description

10 Tray 2

11 Front door (access to the toner cartridges, imaging drums, and waste toner collection unit)

12 Output bin

13 Easy-access USB port

Insert a USB ash drive for printing without a computer or to update the printer rmware.

NOTE: An administrator must enable this port before use.

14 Hardware integration pocket for connecting accessory and third-party devices

15 Inline nisher (zs model only)

16 1 x 550 paper tray (included with the zs model; optional accessory for other models)

17 2 x 550 paper tray (included with the zs model; optional accessory for other models)

Printer back view

Locate features on the back of the printer.

Number Description

1 Formatter cover

2 Slot for a cable-type security lock

3 Formatter (contains the interface ports)

4 Left door (access to the toner-collection unit)

NOTE: The front door also must be opened in order to access the toner-collection unit.

ENWW Printer views 5

Number Description

5 Power connection

6 Serial number and product number label

Interface ports

Locate the interface ports on the printer formatter.

Number Description

1 USB ports for connecting external USB devices (these ports might be covered)

NOTE: For easy-access USB printing, use the USB port near the control panel.

2 Local area network (LAN) Ethernet 10/100/1000 network port

3 Hi-Speed USB 2.0 printing port

4 Fax port (fax models)

6 Chapter 1 Printer overview ENWW

Control-panel view

The control panel provides access to the printer features and indicates the current status of the printer.

●How to use the touchscreen control panel

NOTE: Tilt the control panel for easier viewing.

The Home screen provides access to the printer features and indicates the current status of the printer.

Return to the Home screen at any time by touching the Home button. Touch the Home button on the left

side of the printer control panel, or touch the Home button in the upper-left corner of most screens.

NOTE: The features that appear on the Home screen can vary, depending on the printer conguration.

Figure 1-1 Control-panel view

?i 12:42 PM

23 45

Item Control Description

1Home button Touch the Home button to return to the Home screen.

2Reset button The Reset button returns the printer to default settings and is always present if users

are not logged in. The Reset button is not present when the Sign Out button is present.

Touch the Reset button to resume and release jobs from the previous pause state and

interrupt mode, reset the quick copy count in the copy count eld, exit special modes,

reset the display language and the keyboard layout.

3Sign In or Sign Out button Touch the Sign In button to access secured features.

Touch the Sign Out button to sign out of the printer. The printer restores all options to

the default settings.

NOTE: This button displays only if the administrator has congured the printer to

require permission for access to features.

ENWW Printer views 7

Item Control Description

4Information button Touch the information button to access a screen that provides access to several types

of printer information. Touch the buttons at the bottom of the screen for the following

information:

●Display Language: Change the language setting for the current user session.

●Sleep Mode: Place the printer into sleep mode.

●Wi-Fi Direct: View information for how to connect directly to the printer using a

phone, tablet, or other device with Wi-Fi.

●Wireless: View or change wireless connection settings (only when an optional

wireless accessory is installed).

●Ethernet: View or change Ethernet connection settings.

●HP Web Services: View information to connect and print to the printer using

HP Web Services (ePrint).

5Help button Touch the Help button to open the embedded help system.

The status line provides information about the overall printer status.

6 Applications area Touch any of the icons to open the application. Swipe the screen sideways to access

more applications.

NOTE: The available applications vary by printer. The administrator can congure

which applications appear and the order in which they appear.

7Copy button Touch the Copy button to start a copy job.

8 Home-screen page indicator Indicates the number of pages on the Home screen or in an application. The current

page is highlighted. Swipe the screen sideways to scroll between pages.

How to use the touchscreen control panel

Perform the following actions to use the printer touchscreen control panel.

Table 1-1 Touchscreen control panel actions

Action Description Example

Touch Touch an item on the screen to select that item

or open that menu. Also, when scrolling through

menus, briey touch the screen to stop the

scrolling.

Touch the Settings icon to open the Settings app.

8 Chapter 1 Printer overview ENWW

Table 1-1 Touchscreen control panel actions (continued)

Action Description Example

Swipe Touch the screen and then move your nger

horizontally to scroll the screen sideways.

Swipe until the Settings app displays.

Scroll Touch the screen and then move your nger

vertically to scroll the screen up and down. When

scrolling through menus, briey touch the screen

to stop the scrolling.

Scroll through the Settings app.

ENWW Printer views 9

Printer specications

Determine the specications for your printer model.

●Technical specications

●Supported operating systems

●Mobile printing solutions

●Printer dimensions

●Power consumption, electrical specications, and acoustic emissions

●Operating-environment range

IMPORTANT: The following specications are correct at the time of publication, but they are subject to change.

For current information, see www.hp.com/support/colorljM776MFP.

Technical specications

Review the printer technical specications.

See www.hp.com/support/colorljM776MFP for current information.

Product numbers for each model

●M776dn - #T3U55A

●Flow M776z - #3WT91A

●Flow M776zs - #T3U56A

Table 1-2 Paper handling specications

Paper handling features M776dn Flow M776z Flow M776zs

Tray 1 (100-sheet capacity) Included Included Included

Tray 2 (550-sheet capacity) Included Included Included

550-sheet paper tray

NOTE: The M776dn models accept one optional

550-sheet tray.

Optional Included Not included

2 x 550-sheet paper tray and stand

NOTE: The M776dn models accept one optional

550-sheet tray that may be installed on top of the

stand.

Optional Included Included

2,700-sheet high-capacity input (HCI) paper tray and

stand

NOTE: The M776dn models accept one optional

550-sheet tray that may be installed on top of the

optional printer stand.

Optional Not included Not included

10 Chapter 1 Printer overview ENWW

Table 1-2 Paper handling specications (continued)

Paper handling features M776dn Flow M776z Flow M776zs

Printer stand

NOTE: The M776dn models accept one optional

550-sheet tray that may be installed on top of the

optional printer stand.

Optional Not included Not included

Inner nisher accessory Not included Not included Included

Automatic duplex printing Included Included Included

Table 1-3 Connectivity specications

Connectivity features M776dn Flow M776z Flow M776zs

10/100/1000 Ethernet LAN connection with IPv4 and

IPv6

Included Included Included

Hi-Speed USB 2.0 Included Included Included

Easy-access USB port for printing from a USB ash

drive or upgrading the rmware

Included Included Included

Hardware Integration Pocket for connecting accessory

and third-party devices

Included Included Included

HP Internal USB Ports Optional Optional Optional

HP Jetdirect 2900nw Print Server accessory for Wi-Fi

connectivity and an additional Ethernet port

Optional Optional Optional

HP Jetdirect 3100w accessory for Wi-Fi, BLE, NFC, and

proximity badge reading

Optional Included Included

Table 1-4 Print specications

Print features M776dn Flow M776z Flow M776zs

Prints 45 pages per minute (ppm) on Letter-size

paper and 46 ppm on A4-size paper

Included Included Included

Easy-access USB printing for printing from a USB

ash drive

Included Included Included

Store jobs in the printer memory to print later or print

privately

Included Included Included

Table 1-5 Copy and scan specications

Copy and scan features M776dn Flow M776z Flow M776zs

Scans 100 pages per minute (ppm) on A4 and letter-

size paper one-sided

Included Included Included

200-page document feeder with dual-head scanning

for single-pass duplex copying and scanning

Included Included Included

ENWW Printer specications 11

Table 1-5 Copy and scan specications (continued)

Copy and scan features M776dn Flow M776z Flow M776zs

HP EveryPage Technologies including ultrasonic

multi-feed detection

Not included Included Included

Embedded optical character recognition (OCR)

provides the ability to convert printed pages into text

that can be edited or searched using a computer

Not included Included Included

SMART Label feature provides paper-edge detection

for automatic page cropping

Included Included Included

Automatic page orientation for pages that have at

least 100 characters of text

Included Included Included

Automatic tone adjustment sets contrast, brightness,

and background removal for each page

Included Included Included

Table 1-6 Digital Send specications

Digital Send features M776dn Flow M776z Flow M776zs

Send documents to email, USB, and shared folders on

a network

Included Included Included

Send documents to SharePoint® Included Included Included

Table 1-7 Other specications

Other features M776dn Flow M776z Flow M776zs

Memory: 2.5 GB base memory

NOTE: Memory reported on the conguration page

will change from 2.5 GB to 3 GB with the optional 1

GB SODIMM installed.

Included Included Included

Mass storage: 500 GB hard disk drive Included Included Included

Security: HP Trusted Platform Module (TPM) Included Included Included

color touchscreen Included Included Included

Retractable keyboard Not included Included Included

Fax Optional Included Included

Supported operating systems

Use the following information to ensure printer compatibility with your computer operating system.

Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.

UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.

The following information applies to the printer-specic Windows HP PCL 6 print drivers, HP print drivers for

macOS, and to the software installer.

12 Chapter 1 Printer overview ENWW

Windows: Download HP Easy Start from 123.hp.com/LaserJet to install the HP print driver. Or, go to the printer-

support website for this printer: www.hp.com/support/colorljM776MFP to download the print driver or the

software installer to install the HP print driver.

macOS: Mac computers are supported with this printer. Download HP Easy Start either from 123.hp.com/

LaserJet or from the Printer Support page, and then use HP Easy Start to install the HP print driver.

1. Go to 123.hp.com/LaserJet.

2. Follow the steps provided to download the printer software.

Table 1-8 Supported operating systems and print drivers

Operating system Print driver (for Windows, or the installer on the web for macOS)

Windows 7, 32-bit and 64-bit The “HP PCL 6” printer-specic print driver is installed for this operating system as part of

the software installation.

Windows 8.1, 32-bit and 64-bit The “HP PCL-6” V4 printer-specic print driver is installed for this operating system as part

of the software installation.

Windows 10, 32-bit and 64-bit The “HP PCL-6” V4 printer-specic print driver is installed for this operating system as part

of the software installation.

Windows Server 2008 R2, SP 1, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support

website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2012, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support

website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2012 R2, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support

website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2016, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support

website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2019, 64-bit The PCL 6 printer-specic print driver is available for download from the printer-support

website. Download the driver, and then use the Microsoft Add Printer tool to install it.

macOS 10.13 High Sierra, macOS 10.14

Mojave

Download HP Easy Start from 123.hp.com/LaserJet, and then use it to install the print

driver.

NOTE: Supported operating systems can change.

NOTE: For a current list of supported operating systems and HP’s all-inclusive help for the printer, go to

www.hp.com/support/colorljM776MFP.

NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to

www.hp.com/go/upd. Under Additional information, click Specications.

Table 1-9 Minimum system requirements

Windows macOS

●Internet connection

●Dedicated USB 1.1 or 2.0 connection or a network connection

●2 GB of available hard-disk space

●1 GB RAM (32-bit) or 2 GB RAM (64-bit)

●Internet connection

●Dedicated USB 1.1 or 2.0 connection or a network connection

●1.5 GB of available hard-disk space

ENWW Printer specications 13

NOTE: The Windows software installer installs the HP Smart Device Agent Base service. The le size is less than

100 kb. Its only function is to check for printers connected via USB hourly. No data is collected. If a USB printer is

found, it then tries to locate a JetAdvantage Management Connector (JAMc) instance on the network. If a JAMc is

found, the HP Smart Device Agent Base is securely upgraded to a full Smart Device Agent from JAMc, which will

then allow printed pages to be accounted for in a Managed Print Services (MPS) account. The driver-only web

packs downloaded from www.hp.com for the printer and installed through the Add Printer wizard do not install

this service.

To uninstall the service, open the Control Panel, select Programs or Programs and Features, and then select Add/

Remove Programs or Uninstall a Program to remove the service. The le name is HPSmartDeviceAgentBase.

Mobile printing solutions

HP oers multiple mobile printing solutions to enable easy printing to an HP printer from a laptop, tablet,

smartphone, or other mobile device.

To see the full list and to determine the best choice, go to www.hp.com/go/MobilePrinting.

NOTE: Update the printer rmware to ensure all mobile printing capabilities are supported.

●Wi-Fi Direct (wireless models only, with HP Jetdirect 3100w BLE/NFC/Wireless accessory installed)

●HP ePrint via email (Requires HP Web Services to be enabled and the printer to be registered with

HP Connected)

●HP Smart app

●Google Cloud Print

●AirPrint

●Android Printing

●HP Roam

Printer dimensions

Make sure your printer environment is large enough to accommodate the printer.

Table 1-10 Dimensions for the base printer—M776dn

Dimension Printer fully closed Printer fully opened

Height 710 mm (28 in) 1025 mm (40.4 in)

Depth 663 mm (26.1 in) 1103 mm (43.4 in)

Width 585 mm (23 in) 1051 mm (41.4 in)

Weight 70.9 kg (156.3) 70.9 kg (156.3)

Table 1-11 Dimensions for the M776z printer

Dimension Printer and accessories fully closed Printer and accessories fully opened

Height 1034 mm (40.7 in) 1475 mm (58.1 in)

Depth 712 mm (28 in) 1115 mm (43.9 in)

14 Chapter 1 Printer overview ENWW

Table 1-11 Dimensions for the M776z printer (continued)

Dimension Printer and accessories fully closed Printer and accessories fully opened

Width 585 mm (23 in) 1051 mm (41.4 in)

Weight 104 kg (229.3 lb) 104 kg (229.3 lb)

Table 1-12 Dimensions for the M776zs printer

Dimension Printer and accessories fully closed Printer and accessories fully opened

Height 1160 mm (45.7 in) 1480 mm (58.3 in)

Depth 712 mm (28 in) 1103 mm (43.4 in)

Width 705 mm (27.8 in) 1280 mm (50.4 in)

Weight 119.7 kg (263.9 lb) 119.7 kg (263.9 lb)

Table 1-13 Dimensions for the 550-sheet paper tray

Dimension Accessory fully closed Accessory fully open

Height 150 mm (5.9 in) (includes alignment pins) 150 mm (5.9 in) (includes alignment pins)

Depth 584 mm (23 in) 1003 mm (39.5 in)

Width 556 mm (21.9 in) 640 mm (25.2 in)

Weight 10.2 kg (22.5 lb) 10.2 kg (22.5 lb)

Table 1-14 Dimensions for the base printer with one 550-sheet paper tray

Dimension Printer fully closed Printer fully opened

Height 836 mm (32.9 in) 1156 mm (45.5 in)

Depth 663 mm (26.1 in) 1115 mm (43.9 in)

Width 585 mm (23 in) 1051 mm (41.4 in)

Weight 81.1 kg (178.8 lb) 81.1 kg (178.8 lb)

Table 1-15 Dimensions for the 2 x 550-sheet paper tray and stand

Dimension Accessory fully closed Accessory fully open

Height 347 mm (13.7 in) (includes alignment pins) 347 mm (13.7 in) (includes alignment pins)

Depth1659 mm (25.9 in) 1074 mm (42.3 in)

Width1556 mm (21.9 in) 771 mm (30.4 in)

Weight122.9 kg (50.5lb) 22.9 kg (50.5lb)

1Does not include stability feet.

ENWW Printer specications 15

Table 1-16 Dimensions for the base printer with the 2 x 550-sheet paper tray and stand

Dimension Printer and accessories fully closed Printer and accessories fully opened

Height 909 mm (35.8 in) 1354 mm (53.3 in)

Depth1712 mm (28 in) 1115 mm (43.9 in)

Width1585 mm (23 in) 1051 mm (41.4 in)

Weight193.8 kg (206.8 lb) 93.8 kg (206.8 lb)

1Does not include stability feet.

Table 1-17 Dimensions for the high-capacity input paper tray and stand

Dimension Accessory fully closed Accessory fully open

Height 347 mm (13.7 in) 347 mm (13.7 in)

Depth1659 mm (25.9 in) 1064 mm (41.9 in)

Width1556 mm (21.9 in) 771 mm (30.4 in)

Weight128.2 kg (62.2 lb) 28.2 kg (62.2 lb)

1Does not include stability feet.

Table 1-18 Dimensions for the base printer with the high-capacity input paper tray and stand

Dimension Printer and accessories fully closed Printer and accessories fully opened

Height 909 mm (35.8 in) 1354 mm (53.3 in)

Depth1712 mm (28 in) 1115 mm (43.9 in)

Width1585 mm (23 in) 1051 mm (41.4 in)

Weight199.1 kg (218.5 lb) 99.1 kg (218.5 lb)

1Does not include stability feet.

Table 1-19 Dimensions for the printer stand

Dimension Accessory fully closed Accessory fully open

Height 347 mm (13.7 in) 347 mm (13.7 in)

Depth1659 mm (25.9 in) 1185 mm (46.7 in)

Width1556 mm (21.9 in) 556 mm (21.9 in)

Weight119 kg (41.9 lb) 19 kg (41.9 lb)

1Does not include stability feet.

Table 1-20 Dimensions for the base printer with the printer stand

Dimension Printer and accessories fully closed Printer and accessories fully opened

Height 909 mm (35.8 in) 1354 mm (53.3 in)

16 Chapter 1 Printer overview ENWW

Table 1-20 Dimensions for the base printer with the printer stand (continued)

Dimension Printer and accessories fully closed Printer and accessories fully opened

Depth1712 mm (28 in) 1230 mm (48.4 in)

Width1585 mm (23 in) 1051 mm (41.4 in)

Weight189.9 kg (198.2 lb) 89.9 kg (198.2 lb)

1Does not include stability feet.

Power consumption, electrical specications, and acoustic emissions

In order to operate properly, the printer must be in an environment that meets certain power specications.

See www.hp.com/support/colorljM776MFP for current information.

CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert

operating voltages. This will damage the printer and void the printer warranty.

Operating-environment range

In order to operate properly, the printer must be in an environment that meets certain specications.

Table 1-21 Operating-environment specications

Environment Recommended Allowed

Temperature 15° to 27°C (59° to 80.6°F) 10° to 32.5°C (50° to 90.5°F)

Relative humidity 30% to 70% relative humidity (RH) 10% to 80% RH

Printer hardware setup and software installation

For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional

instructions, go to HP support on the web.

Go to www.hp.com/support/colorljM776MFP for HP's all-inclusive help for the printer, which includes the

following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

●Find instructions about how to use the Microsoft Add Printer tool

ENWW Printer hardware setup and software installation 17

18 Chapter 1 Printer overview ENWW

2 Paper trays

Discover how to load and use the paper trays, including how to load special items such as envelopes and labels.

●Introduction

●Load paper to Tray 1 (multipurpose tray)

●Load paper to Tray 2

●Load paper to the 550-sheet paper tray

●Load paper to the 2 x 550-sheet paper trays

●Load paper to the 2,700-sheet high-capacity input paper trays

●Load and print envelopes

●Load and print labels

For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/

support/colorljM776MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

Introduction

Use caution when loading the paper trays.

ENWW 19

CAUTION: Do not extend more than one paper tray at a time.

Do not use paper tray as a step.

Keep hands out of paper trays when closing.

All trays must be closed when moving the printer.

If the printer has a keyboard, close the keyboard tray when it is not in use.

20 Chapter 2 Paper trays ENWW

Load paper to Tray 1 (multipurpose tray)

The following information describes how to load paper into Tray 1.

●Load Tray 1 (multipurpose tray)

●Tray 1 paper orientation

●Use alternative letterhead mode

Load Tray 1 (multipurpose tray)

Use the following process to load paper into Tray 1.

1. Open Tray 1.

2. Pull out the tray extension to support the paper.

ENWW Load paper to Tray 1 (multipurpose tray) 21

3. Use the blue adjustment latch to spread the paper

guides to the correct size, and then load paper in

the tray. For information about how to orient the

paper, see Tray 1 paper orientation on page 22.

Make sure that the paper ts under the ll line on

the paper guides.

NOTE: The maximum stack height is 10 mm (0.4

in), or approximately 100 sheets of 75 g/m2 (20 lb)

paper.

4. Using the blue adjustment latch, adjust the side

guides so that they lightly touch the paper stack,

but do not bend it.

Tray 1 paper orientation

Position paper correctly in Tray 1 to ensure the best print quality.

Table 2-1 Letterhead or preprinted—portrait

Duplex mode Paper size How to load paper

1-sided printing 12x18, 11x17, RA3, SRA3, A3, 8K

(273x394 mm), 8K (270x390 mm), 8K

(260x368 mm), B4 (JIS), Legal, Ocio

(8.5x13), Ocio (216x340 mm), SRA4, RA4,

A4, Letter

Face-down

Bottom edge leading into the printer

22 Chapter 2 Paper trays ENWW

Table 2-1 Letterhead or preprinted—portrait (continued)

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, Executive, A5, 16K (197x273 mm)

16K (195x270 mm), 16K (184x260 mm), B5

(JIS), Double Japan Postcard (148x200 mm)

Face-down

Left side of pre-printed image leading into the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode

enabled

12x18, 11x17, RA3, SRA3, A3, 8K

(273x394 mm), 8K (270x390 mm), 8K

(260x368 mm), B4 (JIS), Legal, Ocio

(8.5x13), Ocio (216x340 mm), SRA4, RA4,

A4, Letter

Face-up

Top edge leading into the printer

Automatic 2-sided printing or with

Alternative Letterhead Mode

enabled

A4, Letter, Executive, A5, 16K (197x273 mm)

16K (195x270 mm), 16K (184x260 mm), B5

(JIS), Double Japan Postcard (148x200 mm)

Face-up

Right side of pre-printed image leading into the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

ENWW Load paper to Tray 1 (multipurpose tray) 23

Table 2-2 Letterhead or preprinted—landscape

Duplex mode Paper size How to load paper

1-sided printing 12x18, 11x17, RA3, SRA3, A3, 8K

(273x394 mm), 8K (270x390 mm), 8K

(260x368 mm), B4 (JIS), Legal, Ocio

(8.5x13), Ocio (216x340 mm), SRA4, RA4,

A4, Letter

Face-down

Left side of pre-printed image leading into the printer

Automatic 2-sided printing or with

Alternative Letterhead Mode

enabled

12x18, 11x17, RA3, SRA3, A3, 8K

(273x394 mm), 8K (270x390 mm), 8K

(260x368 mm), B4 (JIS), Legal, Ocio

(8.5x13), Ocio (216x340 mm), SRA4, RA4,

A4, Letter

Face-up

Right side of the pre-printed image leading into the printer

24 Chapter 2 Paper trays ENWW

Table 2-2 Letterhead or preprinted—landscape (continued)

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, Executive, A5, 16K (197x273 mm)

16K (195x270 mm), 16K (184x260 mm), B5

(JIS), Double Japan Postcard (148x200 mm)

Face-down

Bottom edge leading into the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode

enabled

A4, Letter, Executive, A5, 16K (197x273 mm)

16K (195x270 mm), 16K (184x260 mm), B5

(JIS), Double Japan Postcard (148x200 mm)

Face-up

Top edge leading into the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

ENWW Load paper to Tray 1 (multipurpose tray) 25

Table 2-3 Prepunched—portrait

Duplex mode Paper size How to load paper

1-sided printing 12x18, 11x17, RA3, SRA3, A3, 8K

(273x394 mm), 8K (270x390 mm), 8K

(260x368 mm), B4 (JIS), Legal, Ocio

(8.5x13), Ocio (216x340 mm), SRA4, RA4,

A4, Letter

Face-down

Holes toward the back of the printer

Automatic 2-sided printing or with

Alternative Letterhead Mode

enabled

12x18, 11x17, RA3, SRA3, A3, 8K

(273x394 mm), 8K (270x390 mm), 8K

(260x368 mm), B4 (JIS), Legal, Ocio

(8.5x13), Ocio (216x340 mm), SRA4, RA4,

A4, Letter

Face-up

Holes toward the back of the printer

26 Chapter 2 Paper trays ENWW

Table 2-4 Prepunched—landscape

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, Executive, A5, 16K (197x273 mm)

16K (195x270 mm), 16K (184x260 mm), B5

(JIS), Double Japan Postcard (148x200 mm)

Face-down

Holes away from the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode

enabled

A4, Letter, Executive, A5, 16K (197x273 mm)

16K (195x270 mm), 16K (184x260 mm), B5

(JIS), Double Japan Postcard (148x200 mm)

Face-up

Holes towards the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

ENWW Load paper to Tray 1 (multipurpose tray) 27

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

●Enable Alternative Letterhead Mode by using the printer control-panel menus

Enable Alternative Letterhead Mode by using the printer control-panel menus

Use the Settings menu to set the Alternative Letterhead Mode setting.

1. From the Home screen on the printer control panel, navigate to and open the Settings menu.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Trays

c. Alternative Letterhead Mode

3. Select On.

28 Chapter 2 Paper trays ENWW

Load paper to Tray 2

The following information describes how to load paper into Tray 2.

●Load Tray 2

●Tray 2 paper orientation

●Use alternative letterhead mode

Load Tray 2

Use the following process to load paper into Tray 2.

1. Open the tray.

NOTE: Do not open this tray while the printer is

printing.

2. Before loading paper, adjust the paper-width

guides by squeezing the blue adjustment latches

and sliding the guides to the size of the paper

being used.

3. Adjust the paper-length guide by squeezing the

adjustment latch and sliding the guide to the size

of the paper being used.

ENWW Load paper to Tray 2 29

4. Load paper into the tray. For information about

how to orient the paper, see Tray 2 paper

orientation on page 31.

NOTE: To prevent jams, do not overll the tray.

Be sure that the top of the stack is below the tray

full indicator.

5. Check the paper to verify the guides lightly touch

the stack, but do not bend it.

NOTE: Do not adjust the paper guides tightly

against the paper stack. Adjust them to the

indentations or markings in the tray.

6. Close the tray.

7. The tray conguration message displays on the

printer control panel.

8. Press the OK button to accept the detected type

and size, or select Modify to choose a dierent

paper size or type.

For custom-size paper, specify the X and Y

dimensions for the paper when the prompt

displays on the printer control panel.

30 Chapter 2 Paper trays ENWW

Tray 2 paper orientation

Position paper correctly in Tray 2 to ensure the best print quality.

Table 2-5 Letterhead or preprinted—portrait

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Top edge at the back of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA4, RA4, A4, Letter

Face-up

Top edge at the right side of the tray

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Top edge at the back of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA4, RA4, A4, Letter

Face-down

Top edge at the left side of the tray

ENWW Load paper to Tray 2 31

Table 2-6 Letterhead or preprinted—landscape

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Top edge at the right side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA4, RA4, A4, Letter

Face-up

Top edge at the back of the tray

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Top edge at the left side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA4, RA4, A4, Letter

Face-down

Top edge at the back of the tray

32 Chapter 2 Paper trays ENWW

Table 2-7 Prepunched—portrait

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Holes at the left side of the tray, with the top of the form at the

rear of the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA4, RA4, A4, Letter

Face-up

Holes at the back of the tray

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Holes at the right side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA4, RA4, A4, Letter

Face-down

Holes at the back of the tray

ENWW Load paper to Tray 2 33

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

●Enable Alternative Letterhead Mode by using the printer control-panel menus

Enable Alternative Letterhead Mode by using the printer control-panel menus

Use the Settings menu to set the Alternative Letterhead Mode setting.

1. From the Home screen on the printer control panel, navigate to and open the Settings menu.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Trays

c. Alternative Letterhead Mode

3. Select On.

34 Chapter 2 Paper trays ENWW

Load paper to the 550-sheet paper tray

The following information describes how to load paper into the 550-sheet paper tray.

●Load paper to the 550-sheet paper tray

●550-sheet paper tray paper orientation

●Use alternative letterhead mode

Load paper to the 550-sheet paper tray

Use the following process to load paper into the 550-sheet paper tray.

1. Open the tray.

NOTE: Do not open this tray while the printer is

printing.

2. Before loading paper, adjust the paper-width

guides by squeezing the blue adjustment latches

and sliding the guides to the size of the paper

being used.

3. Adjust the paper-length guide by squeezing the

adjustment latch and sliding the guide to the size

of the paper being used.

ENWW Load paper to the 550-sheet paper tray 35

4. For any of the following paper sizes, also adjust

the blue paper-stop lever in the left rear corner of

the tray to the correct position, as indicated by the

label in the tray:

●12 x 18

●RA3

●11 x 17

●A3

●SRA3

5. Load paper into the tray. For information about

how to orient the paper, see 550-sheet paper tray

paper orientation on page 37.

NOTE: To prevent jams, do not overll the tray.

Be sure that the top of the stack is below the tray

full indicator.

6. Check the paper to verify the guides lightly touch

the stack, but do not bend it.

NOTE: Do not adjust the paper guides tightly

against the paper stack. Adjust them to the

indentations or markings in the tray.

7. Close the tray.

36 Chapter 2 Paper trays ENWW

8. The tray conguration message displays on the

printer control panel.

9. Press the OK button to accept the detected type

and size, or select Modify to choose a dierent

paper size or type.

For custom-size paper, specify the X and Y

dimensions for the paper when the prompt

displays on the printer control panel.

550-sheet paper tray paper orientation

Position paper correctly in the 550-sheet tray to ensure the best print quality.

Table 2-8 Letterhead or preprinted—portrait

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Top edge at the back of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-up

Top edge at the right side of the tray

ENWW Load paper to the 550-sheet paper tray 37

Table 2-8 Letterhead or preprinted—portrait (continued)

Duplex mode Paper size How to load paper

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Top edge at the back of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-down

Top edge at the left side of the tray

Table 2-9 Letterhead or preprinted—landscape

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Top edge at the right side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-up

Top edge at the back of the tray

38 Chapter 2 Paper trays ENWW

Table 2-9 Letterhead or preprinted—landscape (continued)

Duplex mode Paper size How to load paper

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-down

Top edge at the back of the tray

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Top edge at the left side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Table 2-10 Prepunched—portrait

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Holes at the left side of the tray, with the top of the form at the

rear of the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-up

Holes at the back of the tray

ENWW Load paper to the 550-sheet paper tray 39

Table 2-10 Prepunched—portrait (continued)

Duplex mode Paper size How to load paper

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Holes at the right side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-down

Holes at the back of the tray

40 Chapter 2 Paper trays ENWW

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

●Enable Alternative Letterhead Mode by using the printer control-panel menus

Enable Alternative Letterhead Mode by using the printer control-panel menus

Use the Settings menu to set the Alternative Letterhead Mode setting.

1. From the Home screen on the printer control panel, navigate to and open the Settings menu.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Trays

c. Alternative Letterhead Mode

3. Select On.

ENWW Load paper to the 550-sheet paper tray 41

Load paper to the 2 x 550-sheet paper trays

The following information describes how to load paper into the 2 x 550-sheet paper trays.

●Load paper to the 2 x 550-sheet paper trays

●2 x 550-sheet paper tray paper orientation

●Use alternative letterhead mode

Load paper to the 2 x 550-sheet paper trays

Use the following process to load paper into the 2 x 550-sheet paper trays.

1. Open the tray.

NOTE: Do not open this tray while the printer is

printing.

2. Before loading paper, adjust the paper-width

guides by squeezing the blue adjustment latches

and sliding the guides to the size of the paper

being used.

3. Adjust the paper-length guide by squeezing the

adjustment latch and sliding the guide to the size

of the paper being used.

42 Chapter 2 Paper trays ENWW

4. For any of the following paper sizes, also adjust

the blue paper-stop lever in the left rear corner of

the tray to the correct position, as indicated by the

label in the tray:

●12 x 18

●RA3

●11 x 17

●A3

●SRA3

5. Load paper into the tray. For information about

how to orient the paper, see 2 x 550-sheet paper

tray paper orientation on page 44.

NOTE: To prevent jams, do not overll the tray.

Be sure that the top of the stack is below the tray

full indicator.

6. Check the paper to verify the guides lightly touch

the stack, but do not bend it.

NOTE: Do not adjust the paper guides tightly

against the paper stack. Adjust them to the

indentations or markings in the tray.

7. Close the tray.

ENWW Load paper to the 2 x 550-sheet paper trays 43

8. The tray conguration message displays on the

printer control panel.

9. Press the OK button to accept the detected type

and size, or select Modify to choose a dierent

paper size or type.

For custom-size paper, specify the X and Y

dimensions for the paper when the prompt

displays on the printer control panel.

2 x 550-sheet paper tray paper orientation

Position paper correctly in the 2 x 550-sheet trays to ensure the best print quality.

Table 2-11 Letterhead or preprinted—portrait

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Top edge at the back of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-up

Top edge at the right side of the tray

44 Chapter 2 Paper trays ENWW

Table 2-11 Letterhead or preprinted—portrait (continued)

Duplex mode Paper size How to load paper

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Top edge at the back of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-down

Top edge at the left side of the tray

Table 2-12 Letterhead or preprinted—landscape

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Top edge at the right side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-up

Top edge at the back of the tray

ENWW Load paper to the 2 x 550-sheet paper trays 45

Table 2-12 Letterhead or preprinted—landscape (continued)

Duplex mode Paper size How to load paper

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-down

Top edge at the back of the tray

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Top edge at the left side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Table 2-13 Prepunched—portrait

Duplex mode Paper size How to load paper

1-sided printing A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-up

Holes at the left side of the tray, with the top of the form at the

rear of the printer

NOTE: This is the preferred orientation when printing on A4 or

Letter.

1-sided printing 12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-up

Holes at the back of the tray

46 Chapter 2 Paper trays ENWW

Table 2-13 Prepunched—portrait (continued)

Duplex mode Paper size How to load paper

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter, 16K (197x273 mm) 16K

(195x270 mm), Executive, A5, 16K

(184x260 mm), B5 (JIS), Double Japan

Postcard (148x200 mm)

Face-down

Holes at the right side of the tray

NOTE: This is the preferred orientation when printing on A4 or

Letter.

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

12x18, 11x17, A3, 8K (273x397 mm), 8K

(270x390 mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13), Ocio

(216x340 mm), SRA3, RA3, SRA4, RA4,

A4, Letter

Face-down

Holes at the back of the tray

ENWW Load paper to the 2 x 550-sheet paper trays 47

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

●Enable Alternative Letterhead Mode by using the printer control-panel menus

Enable Alternative Letterhead Mode by using the printer control-panel menus

Use the Settings menu to set the Alternative Letterhead Mode setting.

1. From the Home screen on the printer control panel, navigate to and open the Settings menu.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Trays

c. Alternative Letterhead Mode

3. Select On.

48 Chapter 2 Paper trays ENWW

Load paper to the 2,700-sheet high-capacity input paper trays

The following information describes how to load paper into the HCI paper trays.

●Load paper to the 2,700-sheet high-capacity input paper trays

●2,700-sheet HCI paper tray paper orientation

●Use alternative letterhead mode

Load paper to the 2,700-sheet high-capacity input paper trays

Use the following process to load paper into the HCI paper trays.

1. Release the tray latch, and then slide the tray away

from the printer to open it.

NOTE: Do not open this tray while the printer is

printing.

2. Adjust the paper-size guide to the correct position

for the paper.

ENWW Load paper to the 2,700-sheet high-capacity input paper trays 49

3. Load paper into the tray. Check the paper to verify

the guides lightly touch the stack, but do not bend

it. For information about how to orient the paper,

see 2,700-sheet HCI paper tray paper orientation

on page 50.

NOTE: To prevent jams, do not overll the tray.

Be sure that the top of the stack is below the tray

full indicator.

NOTE: If the tray is not adjusted correctly, an

error message might appear during printing or the

paper might jam.

4. Close the tray.

5. The tray conguration message displays on the

printer control panel.

6. Press the OK button to accept the detected type

and size, or select Modify to choose a dierent

paper size or type.

2,700-sheet HCI paper tray paper orientation

Position paper correctly in the HCI trays to ensure the best print quality.

50 Chapter 2 Paper trays ENWW

Table 2-14 Letterhead or preprinted—portrait

Duplex mode Paper size How to load paper

1-sided printing A4, Letter Face-down

Top edge at the back of the tray

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter Face-up

Top edge at the back of the tray

ENWW Load paper to the 2,700-sheet high-capacity input paper trays 51

Table 2-15 Letterhead or preprinted—landscape

Duplex mode Paper size How to load paper

1-sided printing A4, Letter Face-down

Top edge at the left side of the tray

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter Face-up

Top edge at the right side of the tray

52 Chapter 2 Paper trays ENWW

Table 2-16 Prepunched-landscape

Duplex mode Paper size How to load paper

1-sided printing A4, Letter Face-down

Holes at the left side of the tray

Automatic 2-sided printing or with

Alternative Letterhead Mode enabled

A4, Letter Face-up

Holes at the right side of the tray, with the top of the form to the

right side

ENWW Load paper to the 2,700-sheet high-capacity input paper trays 53

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

●Enable Alternative Letterhead Mode by using the printer control-panel menus

Enable Alternative Letterhead Mode by using the printer control-panel menus

Use the Settings menu to set the Alternative Letterhead Mode setting.

1. From the Home screen on the printer control panel, navigate to and open the Settings menu.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Trays

c. Alternative Letterhead Mode

3. Select On.

54 Chapter 2 Paper trays ENWW

Load and print envelopes

Use only Tray 1 to print on envelopes. Tray 1 holds up to 10 envelopes.

●Print envelopes

●Envelope orientation

Print envelopes

To print envelopes using the manual feed option, follow these steps to select the correct settings in the print

driver, and then load the envelopes into the tray after sending the print job to the printer.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8.1 Start screen app, select Devices, select Print, and

then select the printer.

NOTE: To access these features from Windows 10, select Print, and then select the printer.

3. Click the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the envelopes.

5. In the Paper type drop-down list, select Envelope.

6. In the Paper source drop-down list, select Manual feed.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the OK button to print the job.

Envelope orientation

Envelopes need to be loaded in a specic manner in order to print correctly.

NOTE: The printer does not support duplex printing on envelopes.

ENWW Load and print envelopes 55

Table 2-17 Envelope orientation

Tray Envelope size How to load

Tray 1 Envelope #9, Envelope #10,

Envelope Monarch, Envelope DL,

Envelope B5, Envelope C5

(wallet), Envelope C6

Face-down

Top edge toward the back of the printer

Tray 1 Envelope B5, Envelope C5

(pocket)

Face-down

Top edge leading into the printer

56 Chapter 2 Paper trays ENWW

Load and print labels

To print on sheets of labels, use Tray 1 or the 550-sheet trays.

●Manually feed labels

●Label orientation

Manually feed labels

Use the manual feed mode to print sheets of labels.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access these features from a Windows 8.1 Start screen app, select Devices, select Print, and

then select the printer.

NOTE: To access these features from Windows 10, select Print, and then select the printer.

3. Click the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the sheets of labels.

5. In the Paper type drop-down list, select Labels.

6. In the Paper source drop-down list, select Manual feed.

NOTE: When using manual feed, the printer prints from the lowest-numbered tray that is congured for

the correct size of paper, so it is not necessary to specify a particular tray. For example, if Tray 2 is

congured for labels, the printer will print from Tray 2. If Tray 3 is installed and congured for labels, but

Tray 2 is not congured for labels, the printer will print from Tray 3.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the Print button to print the job.

Label orientation

Labels need to be loaded in a specic manner in order to print correctly.

ENWW Load and print labels 57

Table 2-18 Label orientation

Tray How to load labels

Tray 1 Face-down

Bottom edge leading into the printer

550-sheet trays Face-up

Top edge at the back of the tray

58 Chapter 2 Paper trays ENWW

3 Supplies, accessories, and parts

Order supplies or accessories, replace the toner cartridges, or remove and replace another part.

●Order supplies, accessories, and parts

●Dynamic security

●Congure the HP toner-cartridge-protection supply settings

●Replace the toner cartridges

●Replace the imaging drums

●Replace the toner-collection unit

●Replace the staple cartridge (M776zs model only)

For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/

support/colorljM776MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW 59

Order supplies, accessories, and parts

Find out how to obtain replacement supplies, accessories, and parts for the printer.

●Ordering

●Supplies and accessories

●Maintenance/long-life consumables

●Customer self-repair parts

Ordering

Order parts, supplies, or accessories through one of the following channels.

Table 3-1 Ordering options

Ordering option Ordering information

Order supplies and paper http://www.hp.com/go/SureSupply

Order genuine HP parts or accessories www.hp.com/buy/parts

Order through service or support providers Contact an HP-authorized service or support provider.

Order using the HP Embedded Web Server (EWS) To access, in a supported web browser on your computer, enter the

printer IP address or host name in the address/URL eld. The EWS

contains a link to the HP SureSupply website, which provides

options for purchasing Original HP supplies.

Supplies and accessories

To order supplies or accessories, nd the correct part number.

Table 3-2 Supplies

Item Description Cartridge number Part number

HP 659A Black Original LaserJet Toner

Cartridge

Standard-yield replacement black toner

cartridge

659A W2010A

HP 659X High Yield Black Original

LaserJet Toner Cartridge

High-yield replacement black toner

cartridge

659X W2010X

HP 659A Cyan Original LaserJet Toner

Cartridge

Standard-yield replacement cyan toner

cartridge

659A W2011A

HP 659X High Yield Cyan Original

LaserJet Toner Cartridge

High-yield replacement cyan toner

cartridge

659X W2011X

HP 659A Magenta Original LaserJet

Toner Cartridge

Standard-yield replacement magenta

toner cartridge

659A W2013A

HP 659X High Yield Magenta Original

LaserJet Toner Cartridge

High-yield replacement magenta toner

cartridge

659X W2013X

HP 659A Yellow Original LaserJet Toner

Cartridge

Standard-yield replacement yellow

toner cartridge

659A W2012A

HP 659X High Yield Yellow Original

LaserJet Toner Cartridge

High-yield replacement yellow toner

cartridge

659X W2012X

60 Chapter 3 Supplies, accessories, and parts ENWW

Table 3-2 Supplies (continued)

Item Description Cartridge number Part number

HP Imaging Drum Replacement imaging drum 660A W2004A

HP Inner Finisher Staples Replacement staple cartridge for

models with inner nisher

Not applicable J8J96A

Table 3-3 Accessories

Item Description Cartridge number Part number

HP LaserJet 550-sheet Paper Tray Optional 550-sheet paper tray

NOTE: The printer supports up to two

550-sheet paper trays.

Not applicable T3V27A

HP LaserJet 2 x 550-sheet Paper Tray

and Stand

Optional 2 x 550-sheet paper tray and

stand to support the printer

Not applicable T3V29A

HP LaserJet 2,700-sheet HCI Paper

Tray and Stand

Optional 2,700-sheet paper tray and

stand to support the printer

Not applicable T3V30A

HP LaserJet Stand Optional printer stand Not applicable T3V28A

HP Jetdirect 2900nw Print Server HP Jetdirect accessory for Wi-Fi

connectivity and an additional Ethernet

port

Not applicable J8031A

HP Jetdirect 3100w BLE/NFC/Wireless

Accessory

HP Jetdirect accessory for Wi-Fi, BLE,

NFC, and proximity badge reading

Not applicable 3JN69A

HP Internal USB ports Two optional USB ports for connecting

third-party devices

Not applicable B5L28A

HP Foreign Interface Harness Optional port accessory for connecting

third-party devices.

Not applicable B5L31A

HP Secure High Performance Hard Disk

Drive

Optional 500 GB FIPS140 certied hard

drive

Not applicable B5L29A

HP 1 GB DDR3 x32 144-Pin 800MHz

SODIMM

Optional DIMM for expanding the

memory

Not applicable E5K48A

Maintenance/long-life consumables

Maintain optimal print quality with Certied HP Genuine Long Life Consumables (LLCs).

Table 3-4 Maintenance/long-life consumables

Maintenance/LLC Kit Part number Estimated life1

HP LaserJet 110V Fuser Kit 4YL16A 150,000 pages*

HP LaserJet 220V Fuser Kit 4YL17A 150,000 pages*

HP LaserJet Image Transfer Kit 3WT89A 150,000 pages*

HP LaserJet Toner Collection Unit 3WT90A 90,000 pages*

1HP Maintenance/Long Life Consumables (LLC) life specications are estimations based on the LLC life test conditions listed below. Actual

individual life/yield during normal use varies depending on usage, environment, paper and other factors. Estimated life is not an implied

guarantee or warrantable.

ENWW Order supplies, accessories, and parts 61

*The LLC life test conditions:

●Print coverage: 5% evenly distributed across the page

●Environment: 17° to 25°C (62.6° to 77°F); 30%-70% relative humidity (RH)

●Media size: Letter/A4

●Media weight: 75 g/m2 (20 lb) plain media

●Job size: 4 pages or more on average

●Long-edge feed (Letter/A4)

Factors that can reduce life from the conditions above:

●Media narrower than Letter/A4 widths (thermal slowdowns equal more rotations)

●Paper heavier than 75 g/m2 (20 lb) (heavier media creates higher stress on printer components)

●Print jobs smaller than 4 pages (smaller jobs mean more thermal cycling and more rotations)

Customer self-repair parts

Customer Self-Repair (CSR) parts are available for many HP LaserJet printers to reduce repair time.

NOTE: More information about the CSR program and benets can be found at www.hp.com/go/csr-support and

www.hp.com/go/csr-faq.

Genuine HP replacement parts can be ordered at www.hp.com/buy/parts or by contacting an HP-authorized

service or support provider. When ordering, one of the following will be needed: part number, serial number

(found on back of printer), product number, or printer name.

●Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to pay

HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not

provided under the HP printer warranty.

●Parts listed as Optional self-replacement can be installed by HP service personnel at your request for no

additional charge during the printer warranty period.

Table 3-5 Customer self-repair parts

Item Description Self-replacement options Part number

550-sheet paper tray Replacement 550-sheet paper tray Mandatory T3V27A

Toner collection unit Replacement toner collection unit Mandatory 3WT90A

Fuser Replacement fuser Mandatory 4YL16A (110V)

4YL17A (220V)

Image transfer kit Replacement intermediate transfer belt,

secondary transfer roller, and paper tray

rollers

Mandatory 3WT89A

Foreign interface harness Replacement foreign interface harness Mandatory B5L31A

Internal USB ports Replacement internal USB ports Mandatory B5L28A

Secure Hard Disk Drive Replacement hard disk drive Mandatory B5L29A

62 Chapter 3 Supplies, accessories, and parts ENWW

Table 3-5 Customer self-repair parts (continued)

Item Description Self-replacement options Part number

1 GB 90-Pin DDR3 x32 800 MHz SODIMM Replacement memory DIMM Mandatory E5K48A

HP Jetdirect 2900nw Print Server HP Jetdirect accessory for Wi-Fi connectivity

and an additional Ethernet port

Mandatory J8031A

HP Jetdirect 3100w BLE/NFC/Wireless

Accessory

HP Jetdirect accessory for Wi-Fi, BLE, NFC,

and proximity badge reading

Mandatory 3JN69A

Dynamic security

Learn about dynamic-security-enabled printers.

Certain HP printers use cartridges that have security chips or electronic circuitry. Cartridges using a non-HP chip

or modied or non-HP circuitry* might not work. And, those that work today might not work in the future.

As is standard in the printing business, HP has a process for authenticating cartridges. HP continues to use

security measures to protect the quality of our customer experience, maintain the integrity of our printing

systems, and protect our intellectual property. These measures include authentication methods that change

periodically and might prevent some third-party supplies from working now or in the future. HP printers and

original HP cartridges deliver the best quality, security and reliability. When cartridges are cloned or

counterfeited, the customer is exposed to quality and potential security risks, compromising the printing

experience.

*Non-HP Chips and modied or non-HP electronic circuitry are not produced or validated by HP. HP cannot

guarantee that these chips or circuitry will work in your printer now or in the future. If you are using a non-

original HP cartridge, please check with your supplier to ensure your cartridge has an original HP security chip or

unmodied HP electronic circuitry.

ENWW Dynamic security 63

Congure the HP toner-cartridge-protection supply settings

A network administrator can congure the toner-cartridge-protection settings using the printer control panel or

the HP Embedded Web Server (EWS).

●Introduction

●Enable or disable the Cartridge Policy feature

●Enable or disable the Cartridge Protection feature

Introduction

Use HP Cartridge Policy and Cartridge Protection to control which cartridges are installed in the printer and

protect the cartridges that are installed from theft.

In HP Web Jetadmin, the settings are located under the Device Management pane in the following menu chain:

Cong > Supplies > Cartridge Policy or Cartridge Protection.

These features are available with HP FutureSmart versions 3 and later. Both features are o by default.

●Cartridge Policy: This feature protects the printer from counterfeit toner cartridges by allowing only genuine

HP cartridges to be used with the printer. Using genuine HP cartridges ensures the best possible print

quality. When someone installs a cartridge that is not a genuine HP cartridge, the printer control panel

displays a message that the cartridge is unauthorized and it provides information explaining how to

proceed.

●Cartridge Protection: This feature permanently associates toner cartridges with a specic printer, or eet of

printers, so they cannot be used in other printers. Protecting cartridges protects your investment. When

this feature is enabled, if someone attempts to transfer a protected cartridge from the original printer into

an unauthorized printer, that printer will not print with the protected cartridge. The printer control panel

displays a message that the cartridge is protected, and it provides information explaining how to proceed.

CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the

feature before installing the new cartridge.

Turning the feature o does not turn o protection for cartridges that are currently installed.

64 Chapter 3 Supplies, accessories, and parts ENWW

Enable or disable the Cartridge Policy feature

The Cartridge Policy feature can be enabled or disabled using the control panel or the Embedded Web Server

(EWS).

●Use the printer control panel to enable the Cartridge Policy feature

●Use the printer control panel to disable the Cartridge Policy feature

●Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature

●Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature

●Troubleshoot Cartridge Policy control panel error messages

NOTE: Enabling or disabling this feature might require entering an administrator password.

Check with your administrator to determine if an administrator password has been set. EWS passwords cannot

be recovered.

Use the printer control panel to enable the Cartridge Policy feature

From the printer control panel, a network administrator can enable the Cartridge Policy feature. This allows only

genuine HP cartridges to be used with the printer.

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. Manage Supplies

b. Cartridge Policy

3. Select Authorized HP.

Use the printer control panel to disable the Cartridge Policy feature

From the printer control panel, a network administrator can disable the Cartridge Policy feature. This removes

the restriction that only genuine HP cartridges can be used.

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. Manage Supplies

b. Cartridge Policy

3. Select O.

Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature

From the EWS, a network administrator can enable the Cartridge Policy feature. This allows only genuine HP

cartridges to be used with the printer.

1. Open the HP Embedded Web Server (EWS):

ENWW Congure the HP toner-cartridge-protection supply settings 65

a. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2. Open the Copy/Print tab.

3. From the left navigation pane, select Manage Supplies.

4. In the Supply Settings area, select Authorized HP from the Cartridge Policy drop-down list.

5. Click the Apply button to save the changes.

Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature

From the EWS, a network administrator can disable the Cartridge Policy feature. This removes the restriction that

only genuine HP cartridges can be used.

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2. Open the Copy/Print tab.

3. From the left navigation pane, select Manage Supplies.

4. In the Supply Settings area, select O from the Cartridge Policy drop-down list.

5. Click the Apply button to save the changes.

Troubleshoot Cartridge Policy control panel error messages

Review the recommended actions for Cartridge Policy error messages.

66 Chapter 3 Supplies, accessories, and parts ENWW

Table 3-6 Cartridge Policy control panel error messages

Error message Description Recommended action

10.0X.30 Unauthorized <Color> Cartridge The administrator has congured this

printer to use only genuine HP supplies that

are still under warranty. The cartridge must

be replaced to continue printing.

Replace the cartridge with a genuine HP

toner cartridge.

If you believe you purchased a genuine HP

supply, visit www.hp.com/go/anticounterfeit

to determine if the toner cartridge is a

genuine HP cartridge, and learn what to do if

it is not a genuine HP cartridge.

ENWW Congure the HP toner-cartridge-protection supply settings 67

Enable or disable the Cartridge Protection feature

The Cartridge Protection feature can be enabled or disabled using the control panel or the Embedded Web

Server (EWS).

●Use the printer control panel to enable the Cartridge Protection feature

●Use the printer control panel to disable the Cartridge Protection feature

●Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature

●Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature

●Troubleshoot Cartridge Protection control panel error messages

NOTE: Enabling or disabling this feature might require entering an administrator password.

Check with your administrator to determine if an administrator password has been set. EWS passwords cannot

be recovered.

Use the printer control panel to enable the Cartridge Protection feature

From the printer control panel, a network administrator can enable the Cartridge Protection feature. This

protects the cartridges associated with the printer from being stolen and used in other printers.

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. Manage Supplies

b. Cartridge Protection

3. Select Protect Cartridges.

4. When the printer prompts to conrm, select Continue to enable the feature.

CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the

feature before installing the new cartridge.

Turning the feature o does not turn o protection for cartridges that are currently installed.

Use the printer control panel to disable the Cartridge Protection feature

From the printer control panel, a network administrator can disable the Cartridge Protection feature. This

removes protection for any new cartridges installed in the printer.

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. Manage Supplies

b. Cartridge Protection

3. Select O.

68 Chapter 3 Supplies, accessories, and parts ENWW

Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature

From the EWS, a network administrator can enable the Cartridge Protection feature. This protects the cartridges

associated with the printer from being stolen and used in other printers.

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2. Open the Copy/Print tab.

3. From the left navigation pane, select Manage Supplies.

4. In the Supply Settings area, select Protect cartridges from the Cartridge Protection drop-down list.

5. Click the Apply button to save the changes.

CAUTION: After enabling cartridge protection for the printer, all subsequent toner cartridges installed in

the printer are automatically and permanently protected. To avoid protecting a new cartridge, disable the

feature before installing the new cartridge.

Turning the feature o does not turn o protection for cartridges that are currently installed.

Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature

From the EWS, a network administrator can disable the Cartridge Protection feature. This removes protection for

any new cartridges installed in the printer.

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

b. Open a web browser, and in the address line, type the IP address or host name exactly as it displays

on the printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2. Open the Copy/Print tab.

3. From the left navigation pane, select Manage Supplies.

4. In the Supply Settings area, select O from the Cartridge Protection drop-down list.

5. Click the Apply button to save the changes.

ENWW Congure the HP toner-cartridge-protection supply settings 69

Troubleshoot Cartridge Protection control panel error messages

Review the recommended actions for Cartridge Protection error messages.

Table 3-7 Cartridge Protection control panel error messages

Error message Description Recommended action

10.0X.57 Protected <Color> Cartridge The cartridge can only be used in the printer

or eet of printers that initially protected it

using HP Cartridge Protection.

The Cartridge Protection feature allows an

administrator to restrict cartridges to work

in only one printer or eet of printers. The

cartridge must be replaced to continue

printing.

Replace the cartridge with a new toner

cartridge.

70 Chapter 3 Supplies, accessories, and parts ENWW

Replace the toner cartridges

Replace the toner cartridge if you receive a message on the printer, or if you have print quality problems.

●Toner-cartridge information

●Remove and replace the cartridges

Toner-cartridge information

This printer indicates when the toner-cartridge level is low and very low. The actual toner-cartridge life remaining

can vary. Consider having a replacement cartridge available to install when print quality is no longer acceptable.

To purchase cartridges or check cartridge compatibility for the printer, go to HP SureSupply at www.hp.com/go/

suresupply. Scroll to the bottom of the page and verify that the country/region is correct.

The printer uses four colors and has a dierent toner cartridge for each color: yellow (Y), magenta (M), cyan (C),

and black (K). The toner cartridges are inside the front door.

Table 3-8 Toner-cartridge information

Item Description Cartridge number Part number

HP 659A Black Original LaserJet Toner

Cartridge

Standard-yield replacement black toner

cartridge

659A W2010A

HP 659X High Yield Black Original

LaserJet Toner Cartridge

High-yield replacement black toner

cartridge

659X W2010X

HP 659A Cyan Original LaserJet Toner

Cartridge

Standard-yield replacement cyan toner

cartridge

659A W2011A

HP 659X High Yield Cyan Original

LaserJet Toner Cartridge

High-yield replacement cyan toner

cartridge

659X W2011X

HP 659A Magenta Original LaserJet

Toner Cartridge

Standard-yield replacement magenta

toner cartridge

659A W2013A

HP 659X High Yield Magenta Original

LaserJet Toner Cartridge

High-yield replacement magenta toner

cartridge

659X W2013X

HP 659A Yellow Original LaserJet Toner

Cartridge

Standard-yield replacement yellow

toner cartridge

659A W2012A

HP 659X High Yield Yellow Original

LaserJet Toner Cartridge

High-yield replacement yellow toner

cartridge

659X W2012X

NOTE: High-yield toner cartridges contain more toner than standard cartridges for increased page yield. For

more information, go to www.hp.com/go/learnaboutsupplies.

Do not remove the toner cartridge from its package until it is time to replace it.

CAUTION: To prevent damage to the toner cartridge, do not expose it to light for more than a few minutes.

Cover the green imaging drum if the toner cartridge must be removed from the printer for an extended period of

time.

CAUTION: Do not touch the developer roller. Fingerprints on the developer roller can cause print-quality

problems.

The following illustration shows the toner-cartridge components.

ENWW Replace the toner cartridges 71

Number Description

1 Handle

2 Developer roller

3 Protective shield

4 Memory chip

CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water

sets toner into fabric.

NOTE: Information about recycling used toner cartridges is in the toner-cartridge box.

Remove and replace the cartridges

Follow these steps to replace a toner cartridge.

72 Chapter 3 Supplies, accessories, and parts ENWW

1. Open the front door.

2. Grasp the handle of the used toner cartridge and

pull out to remove it.

ENWW Replace the toner cartridges 73

3. Remove the new toner cartridge from its

packaging by removing the end caps (callout 1),

removing the cartridge from the plastic bag

(callout 2), and then removing the orange

protective shield (callout 3).

NOTE: Do not touch the developer roller.

Fingerprints on the developer roller can cause

print-quality problems.

4. Hold both ends of the toner cartridge and rock it

5-6 times.

74 Chapter 3 Supplies, accessories, and parts ENWW

5. Support the toner cartridge underneath with one

hand while holding the cartridge handle with the

other. Align the toner cartridge with its slot on the

shelf, and then insert the toner cartridge into the

printer.

NOTE: Avoid touching the developer roller.

Fingerprints on the developer roller can cause print

defects.

6. Close the front door.

Save all packaging for recycling the used toner

cartridge. To recycle the used cartridge, follow the

instructions included with the new cartridge.

ENWW Replace the toner cartridges 75

Replace the imaging drums

Replace an imaging drum if you receive a message on the printer, or if you have print quality problems.

●Imaging drum information

●Remove and replace the imaging drums

Imaging drum information

This printer indicates when an imaging drum level is low and very low. The actual imaging drum life remaining

can vary. Consider having a replacement imaging drum available to install when print quality is no longer

acceptable.

To purchase imaging drums or check imaging drum compatibility for the printer, go to HP SureSupply at

www.hp.com/go/suresupply. Scroll to the bottom of the page and verify that the country/region is correct.

The printer uses four imaging drums installed next to each toner cartridge. One universal imaging drum part ts

in all four positions. The imaging drums are inside the front door.

Table 3-9 Imaging drum information

Item Description Cartridge number Part number

HP Imaging Drum Replacement imaging drum 660A W2004A

Do not remove the imaging drum from its package until it is time to replace it.

CAUTION: To prevent damage to the imaging drum, do not expose it to light for more than a few minutes. Cover

the green imaging drum if it must be removed from the printer for an extended period of time. Do not touch the

imaging drum. Fingerprints on the imaging drum can cause print-quality problems.

The following illustration shows the imaging drum components.

Number Description

1 Handle

2 Imaging drum

76 Chapter 3 Supplies, accessories, and parts ENWW

Number Description

3 Protective shield

4 Memory chip

CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water

sets toner into fabric.

NOTE: Information about recycling used imaging drums is in the imaging drum box.

Remove and replace the imaging drums

Follow these steps to replace an imaging drum.

1. Open the front door.

ENWW Replace the imaging drums 77

2. Rotate the blue lever in front of the imaging drum

to the left.

3. Grasp the handle of the used imaging drum and

pull out to remove it.

78 Chapter 3 Supplies, accessories, and parts ENWW

4. Remove the new imaging drum from its packaging

by removing the end caps (callout 1), removing the

imaging drum from the plastic bag (callout 2), and

then removing the orange protective shield (callout

3).

NOTE: Avoid touching the green imaging drum.

Fingerprints on the imaging drum can cause print

defects.

5. Support the imaging drum underneath with one

hand while holding the handle with the other. Align

the imaging drum with its slot on the shelf, and

then insert the imaging drum into the printer.

NOTE: Avoid touching the green imaging drum.

Fingerprints on the imaging drum can cause print

defects.

ENWW Replace the imaging drums 79

6. Rotate the blue lever in front of the imaging drum

to the right.

7. Close the front door.

Save all packaging for recycling the used imaging

drum. To recycle the used imaging drum, follow the

instructions included with the new imaging drum.

80 Chapter 3 Supplies, accessories, and parts ENWW

Replace the toner-collection unit

Replace the toner-collection unit if you receive a message on the printer, or if you have print quality problems.

●Toner-collection unit information

●Remove and replace the toner-collection unit

Toner-collection unit information

Replace the toner-collection unit when the control panel prompts you.

Table 3-10 Toner-collection unit information

Item Description Cartridge number Part number

HP Toner Collection Unit Replacement toner-collection unit Not applicable 3WT90A

CAUTION: When the toner-collection unit reaches the end of its life, the printer will stop printing to avoid

damage to internal parts. You must replace the toner-collection unit to continue printing.

NOTE: The toner-collection unit is designed for a single use. Do not attempt to empty the toner-collection unit

and reuse it. Doing so could lead to toner being spilled inside the printer, which could result in reduced print

quality. After use, return the toner-collection unit to HP’s Planet Partners program for recycling.

CAUTION: If toner gets on clothing, wipe it o by using a dry cloth and wash the clothes in cold water. Hot water

sets toner into fabric.

Remove and replace the toner-collection unit

Follow these steps to replace the toner-collection unit.

1. Open the front door.

ENWW Replace the toner-collection unit 81

2. Open the left door.

3. Grasp the front of the toner-collection unit and

remove it from the printer.

82 Chapter 3 Supplies, accessories, and parts ENWW

4. Remove the new toner-collection unit from its

packaging.

5. Install the new unit into the printer. Make sure the

toner-collection unit is rmly in place.

ENWW Replace the toner-collection unit 83

6. Close the left door.

NOTE: If the toner-collection unit is not installed

correctly, the left door does not close completely.

7. Close the front door.

Save all packaging for recycling the used toner-

collection unit. To recycle the used toner-collection

unit, follow the instructions included with the new

toner-collection unit.

84 Chapter 3 Supplies, accessories, and parts ENWW

Replace the staple cartridge (M776zs model only)

Install a new staple cartridge when your current cartridge is empty.

●Staple cartridge information

●Remove and replace the staple cartridge

Staple cartridge information

Replace the staple cartridge when the control panel prompts you.

Table 3-11 Staple cartridge information

Item Description Cartridge number Part number

HP Inner Finisher Staples Replacement staple cartridge Not applicable J8J96A

Remove and replace the staple cartridge

Follow these steps to replace the staple cartridge in the inner nisher accessory.

1. Open the inner nisher front door.

2. Grasp the colored tab on the staple cartridge

carriage, and then pull the staple cartridge carriage

straight out.

ENWW Replace the staple cartridge (M776zs model only) 85

3. Lift two tabs on the staple cartridge, and then lift

up to remove the empty staple cartridge from the

staple cartridge carriage assembly.

Do not discard the staple cartridge carriage. It must

be reused with the new staple cartridge.

4. Insert the new staple cartridge into the staple

cartridge carriage.

5. Reinstall the staple cartridge carriage into the

stapler by pressing the colored handle inward until

it snaps into place.

6. Close the inner nisher front door.

86 Chapter 3 Supplies, accessories, and parts ENWW

4 Print

Print using the software, or print from a mobile device or USB ash drive.

●Print tasks (Windows)

●Print tasks (macOS)

●Store print jobs on the printer to print later or print privately

●Mobile printing

●Print from a USB ash drive

●Print using high-speed USB 2.0 port (wired)

For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/

support/colorljM776MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW 87

Print tasks (Windows)

Learn about common printing tasks for Windows users.

●How to print (Windows)

●Automatically print on both sides (Windows)

●Manually print on both sides (Windows)

●Print multiple pages per sheet (Windows)

●Select the paper type (Windows)

●Additional print tasks

How to print (Windows)

Use the Print option from a software application to select the printer and basic options for your print job.

The following procedure describes the basic printing process for Windows.

1. From the software program, select the Print option.

2. Select the printer from the list of printers. To change settings, click the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features from what

is described below for desktop applications. To access the print feature from a Start screen app, complete

the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

NOTE: For more information, click the Help (?) button in the print driver.

3. Click the tabs in the print driver to congure the available options. For example, set the paper orientation

on the Finishing tab, and set the paper source, paper type, paper size, and quality settings on the Paper/

Quality tab.

4. Click the OK button to return to the Print dialog box. Select the number of copies to print from this screen.

5. Click the Print button to print the job.

Automatically print on both sides (Windows)

If your printer has an automatic duplexer installed, you can automatically print on both sides of the paper. Use a

paper size and type supported by the duplexer.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

88 Chapter 4 Print ENWW

NOTE: The name of the button varies for dierent software programs.

In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features from what

is described below for desktop applications. To access the print feature from a Start screen app, complete

the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

3. Click the Finishing tab.

4. Select Print on both sides. Click OK to close the Document Properties dialog.

5. In the Print dialog, click Print to print the job.

Manually print on both sides (Windows)

Use this procedure for printers that do not have an automatic duplexer installed or to print on paper that the

duplexer does not support.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features from what

is described below for desktop applications. To access the print feature from a Start screen app, complete

the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

3. Click the Finishing tab.

4. Select Print on both sides (manually), and then click OK to close the Document Properties dialog.

5. In the Print dialog, click Print to print the rst side of the job.

6. Retrieve the printed stack from the output bin, and place it in Tray 1.

7. If prompted, select the appropriate control panel button to continue.

Print multiple pages per sheet (Windows)

When you print from a software application using the Print option, you can select an option to print multiple

pages on a single sheet of paper. For example, you might want to do this if you are printing a very large

document and want to save paper.

ENWW Print tasks (Windows) 89

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features from what

is described below for desktop applications. To access the print feature from a Start screen app, complete

the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

3. Click the Finishing tab.

4. Select the number of pages per sheet from the Pages per sheet drop-down.

5. Select the correct Print page borders, Page order, and Orientation options. Click OK to close the Document

Properties dialog.

6. In the Print dialog, click Print to print the job.

Select the paper type (Windows)

When you print from a software application using the Print option, you can set the paper type you are using for

your print job. For example, if your default paper type is Letter, but you are using a dierent paper type for a print

job, select that specic paper type.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features from what

is described below for desktop applications. To access the print feature from a Start screen app, complete

the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

3. Click the Paper/Quality tab.

4. Select the paper type from the Paper type drop-down list.

5. Click OK to close the Document Properties dialog. In the Print dialog, click Print to print the job.

If the tray needs to be congured, a tray conguration message displays on the printer control panel.

90 Chapter 4 Print ENWW

6. Load the tray with the specied type and size of paper, and then close the tray.

7. Touch the OK button to accept the detected type and size, or touch the Modify button to choose a dierent

paper size or type.

8. Select the correct type and size, and then touch the OK button.

Additional print tasks

Locate information on the Web for performing common printing tasks.

Go to www.hp.com/support/colorljM776MFP.

Instructions are available for print tasks, such as the following:

●Create and use printing shortcuts or presets

●Select the paper size, or use a custom paper size

●Select the page orientation

●Create a booklet

●Scale a document to t a specic paper size

●Print the rst or last pages of the document on dierent paper

●Print watermarks on a document

ENWW Print tasks (Windows) 91

Print tasks (macOS)

Print using the HP printing software for macOS, including how to print on both sides or print multiple pages per

sheet.

●How to print (macOS)

●Automatically print on both sides (macOS)

●Manually print on both sides (macOS)

●Print multiple pages per sheet (macOS)

●Select the paper type (macOS)

●Additional print tasks

How to print (macOS)

Use the Print option from a software application to select the printer and basic options for your print job.

The following procedure describes the basic printing process for macOS.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then select other menus to adjust the print settings.

NOTE: The name of the item varies for dierent software programs.

4. Click the Print button.

Automatically print on both sides (macOS)

If your printer has an automatic duplexer installed, you can automatically print on both sides of the paper. Use a

paper size and type supported by the duplexer.

NOTE: This information applies to printers that include an automatic duplexer.

NOTE: This feature is available if you install the HP print driver. It might not be available if you are using

AirPrint®.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

macOS 10.14 Mojave and later: Click Show Details, click Two-Sided, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. Select a binding option from the Two-Sided drop-down list.

5. Click the Print button.

92 Chapter 4 Print ENWW

Manually print on both sides (macOS)

Use this procedure for printers that do not have an automatic duplexer installed or to print on paper that the

duplexer does not support.

NOTE: This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Manual Duplex menu.

NOTE: The name of the item varies for dierent software programs.

4. Click the Manual Duplex box, and select a binding option.

5. Click the Print button.

6. Go to the printer and remove any blank paper that is in Tray 1.

7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input

tray.

8. If prompted, touch the appropriate control panel button to continue.

Print multiple pages per sheet (macOS)

When you print from a software application using the Print option, you can select an option to print multiple

pages on a single sheet of paper. For example, you might want to do this if you are printing a very large

document and want to save paper.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each sheet.

5. In the Layout Direction area, select the order and placement of the pages on the sheet.

6. From the Borders menu, select the type of border to print around each page on the sheet.

7. Click the Print button.

Select the paper type (macOS)

When you print from a software application using the Print option, you can set the paper type you are using for

your print job. For example, if your default paper type is Letter, but you are using a dierent paper type for a print

job, select that specic paper type.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Media & Quality menu or the Paper/Quality menu.

ENWW Print tasks (macOS) 93

NOTE: The name of the item varies for dierent software programs.

4. Select from the Media & Quality or Paper/Quality options.

NOTE: This list contains the master set of options available. Some options are not available on all printers.

●Media Type: Select the option for the type of paper for the print job.

●Print Quality or Quality: Select the resolution level for the print job.

●Edge-To-Edge Printing: Select this option to print close to the paper edges.

5. Click the Print button.

Additional print tasks

Locate information on the Web for performing common printing tasks.

Go to www.hp.com/support/colorljM776MFP.

Instructions are available for print tasks, such as the following:

●Create and use printing shortcuts or presets

●Select the paper size, or use a custom paper size

●Select the page orientation

●Create a booklet

●Scale a document to t a specic paper size

●Print the rst or last pages of the document on dierent paper

●Print watermarks on a document

94 Chapter 4 Print ENWW

Store print jobs on the printer to print later or print privately

Store print jobs in the printer memory for printing at a later time.

●Introduction

●Create a stored job (Windows)

●Create a stored job (macOS)

●Print a stored job

●Delete a stored job

●Information sent to printer for Job Accounting purposes

Introduction

The following information provides procedures for creating and printing documents that are stored on the USB

ash drive. These jobs can be printed at a later time or printed privately.

Create a stored job (Windows)

Store jobs on the USB ash drive for private or delayed printing.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then select Properties or Preferences.

NOTE: The name of the button varies for dierent software programs.

In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features from what

is described below for desktop applications. To access the print feature from a Start screen app, complete

the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

3. Click the Job Storage tab.

4. Select a Job Storage Mode option:

●Proof and Hold: Print and proof one copy of a job, and then print more copies.

●Personal Job: The job does not print until you request it at the printer control panel. For this job-

storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal

identication number (PIN) to the job, you must provide the required PIN at the control panel. If you

encrypt the job, you must provide the required password at the control panel. The print job is deleted

from memory after it prints and is lost if the printer loses power.

ENWW Store print jobs on the printer to print later or print privately 95

●Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer

memory so you can print it again later.

●Stored Job: Store a job on the printer and allow other users to print the job at any time. For this job-

storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal

identication number (PIN) to the job, the person who prints the job must provide the required PIN at

the control panel. If you encrypt the job, the person who prints the job must provide the required

password at the control panel.

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job

name.

Select which option to use if another stored job already has that name:

●Use Job Name + (1-99): Append a unique number to the end of the job name.

●Replace Existing File: Overwrite the existing stored job with the new one.

6. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the Print

button to print the job.

Create a stored job (macOS)

Store jobs on the USB ash drive for private or delayed printing.

1. Click the File menu, and then click the Print option.

2. In the Printer menu, select the printer.

3. Click Show Details or Copies & Pages, and then click the Job Storage menu.

NOTE: If the Job Storage menu is not showing, follow the instructions in the "Disable or enable job storage

feature" section to activate the menu.

4. In the Mode drop-down list, select the type of stored job.

●Proof and Hold: Print and proof one copy of a job, and then print more copies. The rst copy prints

immediately. Printing of the subsequent copies must be initiated from the device's front control panel.

For example, if 10 copies are sent, one copy prints immediately, and the other nine copies will print

when the job is retrieved. The job is deleted after all copies are printed.

●Personal Job: The job does not print until someone requests it at the printer control panel. If the job

has a personal identication number (PIN), provide the required PIN at the control panel. The print job

is deleted from memory after it prints.

●Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer

memory to print it again later. The job is deleted manually or by the job retention schedule.

●Stored Job: Store a job on the printer and allow other users to print the job at any time. If the job has a

personal identication number (PIN), the person who prints the job must provide the required PIN at

the control panel. The job is deleted manually or by the job retention schedule.

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job

name.

NOTE: macOS 10.14 Mojave and later: The print driver no longer includes the Custom button. Use the

options below the Mode drop-down list to set up the saved job.

96 Chapter 4 Print ENWW

Select which option to use if another stored job already has that name.

●Use Job Name + (1-99): Append a unique number to the end of the job name.

●Replace Existing File: Overwrite the existing stored job with the new one.

6. If you selected the Stored Job or Personal Job option in the Mode drop-down list, you can protect the job

with a PIN. Type a 4-digit number in the Use PIN to Print eld. When other people attempt to print this job,

the printer prompts them to enter this PIN.

7. Click the Print button to process the job.

Print a stored job

Use the following procedure to print a job that is stored in the printer memory.

1. From the Home screen on the printer control panel, navigate to the Print application, and then select the

Print icon.

2. Select Print from Job Storage.

3. Select Choose, and then select the name of the folder where the job is stored.

4. Select the name of the job. If the job is private or encrypted, enter the PIN or password.

5. To adjust the number of copies, select the number of copies eld. Use the keypad to enter the number of

copies to print.

6. Select Start or Print to print the job.

ENWW Store print jobs on the printer to print later or print privately 97

Delete a stored job

You can delete documents that have been saved to the printer when they are no longer needed. You can also

adjust the maximum number of jobs for the printer to store.

●Delete a job that is stored on the printer

●Change the job storage limit

Delete a job that is stored on the printer

Use the control panel to delete a job that is stored in the printer memory.

1. From the Home screen on the printer control panel, navigate to the Print application, and then select the

Print icon.

2. Select Print from Job Storage.

3. Select Choose, and then select the name of the folder where the job is stored.

4. Select the name of the job. If the job is private or encrypted, enter the PIN or password.

5. Select the Trash button to delete the job.

Change the job storage limit

When a new job is stored in the printer memory, the printer overwrites any previous jobs with the same user and

job name. If a job is not already stored under the same user and job name, and the printer needs additional

space, the printer might delete other stored jobs starting with the oldest.

To change the number of jobs that the printer can store, complete the following procedure:

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. Copy/Print or Print

b. Manage Stored Jobs

c. Temporary Job Storage Limit

3. Use the keypad to enter the number of jobs that the printer stores.

4. Select OK or Done to save the setting.

Information sent to printer for Job Accounting purposes

Printing jobs sent from drivers on the client (e.g., PC) may send personally identiable information to HP’s

Printing and Imaging devices. This information may include, but is not limited to, user name and client name

from which the job originated that may be used for job accounting purposes, as determined by the Administrator

of the printing device. This same information may also be stored with the job on the mass storage device (e.g.,

disk drive) of the printing device when using the job storage feature.

98 Chapter 4 Print ENWW

Mobile printing

Mobile and ePrint solutions enable easy printing to an HP printer from a laptop, tablet, smartphone, or other

mobile device.

●Introduction

●Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing

●HP ePrint via email

●AirPrint

●Android embedded printing

Introduction

HP oers multiple mobile printing solutions to enable easy printing to an HP printer from a laptop, tablet,

smartphone, or other mobile device.

To see the full list and to determine the best choice, go to www.hp.com/go/LaserJetMobilePrinting.

ENWW Mobile printing 99

Wi-Fi, Wi-Fi Direct Print, NFC, and BLE printing

HP provides Wi-Fi Direct Print, Near Field Communication (NFC), and Bluetooth Low Energy (BLE) printing for

printers with a supported HP Jetdirect 3100w BLE/NFC/Wireless Accessory. This accessory is available as an

option for HP printers that include a hardware-integration pocket (HIP).

●Enable wireless printing

●Change the Wi-Fi Direct name

These features enable Wi-Fi capable (mobile) devices to make a wireless network connection directly to the

printer without using a wireless router.

The printer does not need to be connected to the network for this mobile walk-up printing to work.

Use Wi-Fi Direct Print to print wirelessly from the following devices:

●iPhone, iPad, or iPod touch using Apple AirPrint

●Android mobile devices using the Android embedded print solution

For more information on wireless printing, go to www.hp.com/go/LaserJetMobilePrinting.

NFC, BLE, and Wi-Fi Direct Print capabilities can be enabled or disabled from the printer control panel.

Enable wireless printing

To print wirelessly from mobile devices, Wi-Fi Direct must be turned on.

1. From the Home screen on the printer control panel, select the Settings menu.

2. Select the following menus:

a. Networking

b. Wi-Fi Direct

c. Status

3. Select On, and then select OK to enable wireless printing.

Change the Wi-Fi Direct name

Change the printer Wi-Fi Direct name using the HP Embedded Web Server (EWS).

NOTE: In environments where more than one model of the same printer is installed, it might be helpful to

provide each printer a unique Wi-Fi Direct Name for easier printer identication for HP Wi-Fi Direct printing. The

Wireless network names, e.g., Wireless, Wi-Fi Direct, etc. are available on the Information screen by selecting the

Information icon , and then selecting the Wi-Fi Direct icon .

Complete the following procedure to change the printer Wi-Fi Direct name:

1. From the Home screen on the printer control panel, select the Settings icon.

2. Open the following menus:

100 Chapter 4 Print ENWW

a. Networking

b. Wi-Fi Direct

c. Wi-Fi Direct Name

3. Use the keypad to change the name in the Wi-Fi Direct Name text eld, and then select OK.

HP ePrint via email

Use HP ePrint via email to print documents by sending them as an email attachment to the printer's email

address from any email enabled device.

To use HP ePrint via email, the printer must meet these requirements:

●The printer must be connected to a wired or wireless network and have Internet access.

●HP Web Services must be enabled on the printer, and the printer must be registered with HP Connected.

Follow this procedure to enable HP Web Services and register with HP Connected:

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

b. From a computer on the same network as the printer, open a web browser. In the address line, type

the IP address or host name exactly as it displays on the printer control panel. Press the Enter key

on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2. Click the HP Web Services tab.

3. Select the option to enable Web Services.

NOTE: Enabling Web Services might take several minutes.

4. Go to www.hpconnected.com to create an HP ePrint account and complete the setup process.

AirPrint

Direct printing using Apple’s AirPrint is supported for iOS and from Mac computers running macOS 10.7 Lion and

newer.

Use AirPrint to print directly to the printer from an iPad, iPhone (3GS or later), or iPod touch (third generation or

later) in the following mobile applications:

●Mail

●Photos

●Safari

ENWW Mobile printing 101

●iBooks

●Select third-party applications

To use AirPrint, the printer must be connected to the same network (sub-net) as the Apple device. For more

information about using AirPrint and about which HP printers are compatible with AirPrint, go to

www.hp.com/go/MobilePrinting.

NOTE: Before using AirPrint with a USB connection, verify the version number. AirPrint versions 1.3 and earlier

do not support USB connections.

Android embedded printing

HP's built-in print solution for Android and Kindle enables mobile devices to automatically nd and print to HP

printers that are either on a network or within wireless range for Wi-Fi Direct printing.

The print solution is built into many versions of the operating system.

NOTE: If printing is not available on your device, go to the Google Play > Android apps and install the HP Print

Service Plugin.

For more information on how to use Android embedded printing and which Android devices are supported, go to

www.hp.com/go/MobilePrinting.

102 Chapter 4 Print ENWW

Print from a USB ash drive

This printer features easy-access USB printing to print les without a computer.

●Enable the USB port for printing

●Print USB documents

The printer accepts standard USB ash drives in the USB port near the control panel. It supports the following

types of les:

●.pdf

●.prn

●.pcl

●.ps

●.cht

ENWW Print from a USB ash drive 103

Enable the USB port for printing

The USB port is disabled by default. Before using this feature, enable the USB port.

●Method one: Enable the USB port from the printer control panel

●Method two: Enable the USB port from the HP Embedded Web Server (network-connected printers only)

Use one of the following methods to enable the port:

Method one: Enable the USB port from the printer control panel

Use the printer control panel to enable the USB port for printing.

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. Copy/Print or Print

b. Enable Device USB

3. Select Enable Print from USB Drive.

Method two: Enable the USB port from the HP Embedded Web Server (network-connected printers

only)

Use the HP Embedded Web Server to enable the USB port for printing.

1. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address exactly as it displays on the printer control

panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

3. Select the Copy/Print tab for MFP models or the Print tab for SFP models.

4. In the left menu, select Print from USB Drive Settings.

5. Select Enable Print from USB Drive.

6. Click Apply.

Print USB documents

Print documents from a USB ash drive.

1. Insert the USB ash drive into the easy-access USB port.

104 Chapter 4 Print ENWW

NOTE: The port might be covered. For some printers, the cover ips open. For other printers, pull the

cover straight out to remove it.

2. From the Home screen on the printer control panel, navigate to the Print application, and then select the

Print icon.

3. Select Print from USB Drive.

4. Select Choose, select the name of the document to print, and then select Select.

NOTE: The document might be in a folder. Open folders as necessary.

5. To adjust the number of copies, touch the box to the left of the Print button, and then select the number of

copies from the keypad that opens. To close the keypad, select the Close button .

6. Select Print to print the document.

ENWW Print from a USB ash drive 105

Print using high-speed USB 2.0 port (wired)

Enable the high-speed USB 2.0 port for wired USB printing. The port is located in the interface ports area and is

disabled by default.

●Method one: Enable the high-speed USB 2.0 port from the printer control panel menus

●Method two: Enable the high-speed USB 2.0 port from the HP Embedded Web Server (network-connected

printers only)

Use one of the following methods to enable the high-speed USB 2.0 port. Once the port is enabled, install the

product software in order to print using this port.

Method one: Enable the high-speed USB 2.0 port from the printer control panel menus

Use the control panel to enable the port.

1. From the Home screen on the printer control panel, navigate to the Settings application, and then select

the Settings icon.

2. Open the following menus:

a. General

b. Enable Device USB

3. Select the Enabled option.

Method two: Enable the high-speed USB 2.0 port from the HP Embedded Web Server

(network-connected printers only)

Use the HP EWS to enable the port.

1. Find the printer IP address. On the printer control panel, select the Information button , and then select

the Network icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address exactly as it displays on the printer control

panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

3. Select the Security tab.

4. On the left side of the screen, select General Security.

5. Scroll down to the Hardware Ports and select the following check boxes:

a. Enable Device USB

b. Enable Host USB plug and play

6. Click Apply.

106 Chapter 4 Print ENWW

5 Copy

Make copies with the printer, learn how to copy a two-sided document, and locate additional copy tasks on the

web.

●Make a copy

●Copy on both sides (duplex)

●Additional copy tasks

For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/

support/colorljM776MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

Make a copy

Copy a document or picture from the scanner glass or automatic document feeder.

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to t the size of the document.

2. From the Home screen on the printer control panel, navigate to the Copy application, and then select the

Copy icon.

3. To select the number of copies, touch the box next to Copy, use the keypad to enter the number of copies,

and then touch the close keypad button.

4. Select Optimize Text/Picture to optimize for the type of image being copied: text, graphics, or photos.

Select one of the predened options.

ENWW 107

5. Set options marked with a yellow triangle before using the preview feature.

NOTE: After the preview scan, these options are removed from the main Options list and are summarized

in the Pre-scan Options list. To change any of these options, discard the preview and start over.

Using the preview feature is optional.

6. Touch the right pane of the screen to preview the document. In the preview screen, use the buttons on the

right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.

Table 5-1 Buttons on the right side of the preview pane

Button Description

Use these buttons to toggle between single-page view and thumbnail view. More options are available in

thumbnail view than in single-page view.

Use these buttons to zoom in or out on the selected page.

NOTE: Select only one page at a time to use these buttons.

Use this button to rotate the page 180 degrees.

NOTE: This button is available only in the thumbnail view.

Use this button to delete the selected pages.

NOTE: This button is available only in the thumbnail view.

Use these buttons to rearrange the pages within the document. Select one or more pages and move

them to the left or right.

NOTE: These buttons are available only in the thumbnail view.

Use this button to add a page to the document. The printer prompts to scan additional pages.

108 Chapter 5 Copy ENWW

Table 5-1 Buttons on the right side of the preview pane (continued)

Button Description

Use this button to clear the changes made in the preview and start over.

Touch this button to collapse the preview screen and return to the Copy screen.

7. When the document is ready, touch Copy to begin copying.

Copy on both sides (duplex)

Copy or print on both sides of the paper.

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to t the size of the document.

2. From the Home screen on the printer control panel, navigate to the Copy application, and then select the

Copy icon.

3. In the Options pane, select Original Side, and then select the option that describes the original document:

●Use Automatically detect to detect whether the original is printed on one or both sides of the page.

●Use 1-sided for originals that are printed on one side of the page.

●Use 2-sided (book-style) for originals that ip on the right/left edge of the page, like books. If the

image is portrait, the output ips on the long edge of the page. If the image is landscape, the output

ips on the short edge of the page.

●Use 2-sided (ip-style) for originals that ip on the top/bottom edge of the page, like calendars. If the

image is portrait, the output ips on the short edge of the page. If the image is landscape, the output

ips on the long edge of the page.

4. Select Output Sides, and then select one of these options:

●Match original: The output will match the format of the original. For example, if the original is 1-sided,

the output will be 1-sided. However, if the administrator has restricted 1-sided printing and the

original is 1-sided, the output will be 2-sided book-style.

●1-sided: The output will be 1-sided. However, if the administrator has restricted 1-sided printing, the

output will be 2-sided book-style.

●2-sided (book-style): The output will ip on the right/left edge of the page, like a book. If the image is

portrait, the output ips on the long edge of the page. If the image is landscape, the output ips on

the short edge of the page.

●2-sided (ip-style): The output will ip on the top/bottom edge of the page, like a calendar. If the

image is portrait, the output ips on the short edge of the page. If the image is landscape, the output

ips on the long edge of the page.

5. Set options marked with a yellow triangle before using the preview feature.

ENWW Copy on both sides (duplex) 109

NOTE: After the preview scan, these options are removed from the main Options list and are summarized

in the Pre-scan Options list. To change any of these options, discard the preview and start over.

Using the preview feature is optional.

6. Touch the right pane of the screen to preview the document. In the preview screen, use the buttons on the

right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.

Table 5-2 Buttons on the right side of the preview pane

Button Description

Use these buttons to toggle between single-page view and thumbnail view. More options are available in

thumbnail view than in single-page view.

Use these buttons to zoom in or out on the selected page.

NOTE: Select only one page at a time to use these buttons.

Use this button to rotate the page 180 degrees.

NOTE: This button is available only in the thumbnail view.

Use this button to delete the selected pages.

NOTE: This button is available only in the thumbnail view.

Use these buttons to rearrange the pages within the document. Select one or more pages and move

them to the left or right.

NOTE: These buttons are available only in the thumbnail view.

Use this button to add a page to the document. The printer prompts to scan additional pages.

110 Chapter 5 Copy ENWW

Table 5-2 Buttons on the right side of the preview pane (continued)

Button Description

Use this button to clear the changes made in the preview and start over.

Touch this button to collapse the preview screen and return to the Copy screen.

7. When the document is ready, touch Start to begin copying.

Additional copy tasks

Locate information on the Web for performing common copy tasks.

Go to www.hp.com/support/colorljM776MFP.

Instructions are available for copy tasks, such as the following:

●Copy or scan pages from books or other bound documents

●Copy mixed-size documents

●Copy or scan both sides of an identication card

●Copy or scan a document into a booklet format

ENWW Additional copy tasks 111

112 Chapter 5 Copy ENWW

6 Scan

Scan using the software, or scan directly to email, a USB ash drive, a network folder, or another destination.

●Set up Scan to Email

●Set up Scan to Network Folder

●Set up Scan to SharePoint

●Set up Scan to USB Drive

●Scan to email

●Scan to job storage

●Scan to network folder

●Scan to SharePoint

●Scan to USB drive

●Use HP JetAdvantage business solutions

●Additional scan tasks

For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/

support/colorljM776MFP.

For more information:

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW 113

Set up Scan to Email

The printer has a feature that enables it to scan a document and send it to one or more email addresses.

●Introduction

●Before you begin

●Step one: Access the HP Embedded Web Server (EWS)

●Step two: Congure the Network Identication settings

●Step three: Congure the Send to Email feature

●Step four: Congure the Quick Sets (optional)

●Step ve: Set up Send to Email to use Oice 365 Outlook (optional)

Introduction

To use this scan feature, the printer must be connected to a network; however, the feature is not available until it

has been congured. There are two methods for conguring Scan to Email, the Scan to Email Setup Wizard for

basic and Email Setup for advanced.

Use the following information to set up the Scan to Email feature.

Before you begin

To set up the Scan to Email feature, the printer must have an active network connection.

Administrators need the following information before beginning the conguration process.

●Administrative access to the printer

●DNS suix (e.g., companyname.com)

●SMTP server (e.g., smtp.mycompany.com)

NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,

contact the email/Internet service provider or system administrator for the information. SMTP server

names and port names are typically found by doing an Internet search. For example, use terms like "Gmail

smtp server name" or "Yahoo smtp server name" to search.

●SMTP server authentication requirements for outgoing email messages, including the user name and

password used for authentication, if applicable.

NOTE: Consult your email service provider's documentation for information on digital sending limits for your

email account. Some providers may temporarily lock your account if you exceed your sending limit.

Step one: Access the HP Embedded Web Server (EWS)

Open the EWS to start the setup process.

114 Chapter 6 Scan ENWW

1. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

Step two: Congure the Network Identication settings

Congure advanced setting for network identication.

NOTE: Conguring email setup on the Networking tab is an advanced process and might require the assistance

of a system administrator.

1. Using the EWS top navigation tabs, click Networking.

NOTE: For conguring the network settings for use with Oice 365, Step ve: Set up Send to Email to use

Oice 365 Outlook (optional) on page 127

2. In the left navigation pane, click TCP/IP Settings. A username/password might be required to access the

Network Identication tab of the EWS.

3. On the TCP/IP Settings dialog, click the Network Identication tab.

ENWW Set up Scan to Email 115

4. If DNS is required on the network, in the TCP/IP Domain Suix area, verify that the DNS suix for the email

client being used is listed. DNS suixes have this format: companyname.com, gmail.com, etc.

NOTE: If the Domain Name suix is not set up, use the IP address.

5. Click Apply.

6. Click OK.

116 Chapter 6 Scan ENWW

Step three: Congure the Send to Email feature

The two options for conguring Send to Email are the Email Setup Wizard for basic conguration and Email

Setup for advanced conguration. Use the following options to congure the Send to Email feature:

●Method one: Basic conguration using the Email Setup Wizard

●Method two: Advanced conguration using the Email Setup

Method one: Basic conguration using the Email Setup Wizard

Peform basic conguration using the Email Setup Wizard.

This option opens the Email Setup Wizard in the HP Embedded Web Server (EWS) for basic conguration.

1. Using the EWS top navigation tabs, click Scan/Digital Send.

2. In the left navigation pane, click Email and Scan to Network Folder Quick Setup Wizards.

3. In the Email and Scan to Network Folder Quick Setup Wizards dialog, click the Email Setup link.

NOTE: If a message displays indicating that the Scan to Email feature is disabled, click Continue to

proceed with the conguration and enable the Scan to Email feature upon completion.

4. On the Congure Email Servers (SMTP) dialog, select one of the following options and complete the steps:

●Option one: Use a server already in use by Email.

Select Use a server already in use by Email, and then click Next.

●Option two: Search the network for the outgoing email server.

This option nds outgoing SMTP servers inside your rewall only.

ENWW Set up Scan to Email 117

1. Select Search network for outgoing email server, and then click Next.

2. Select the appropriate server from the Congure Email Server (SMTP) list, and then click Next.

3. Select the option that describes the server’s authentication requirements:

○Server does not require authentication: Select Server does not require authentication, and

then click Next.

-OR-

○Server requires authentication: From the drop-down list, select an authentication option:

●Select Use credentials of user to connect after Sign In at the control panel, and then

click Next.

-OR-

●Select Always use these credentials, enter the User name and Password, and then

click Next.

●Option three: Add the SMTP server.

1. Select Add SMTP server.

2. Enter the Server Name and Port Number, and then click Next.

NOTE: In most cases, the default port number does not need to be changed.

NOTE: If you are using a hosted SMTP service such as Gmail, verify the SMTP address, port

number, and SSL settings from the service provider’s website or other sources. Typically, for

Gmail, the SMTP address is smtp.gmail.com, port number 465, and the SSL should be enabled.

Please refer to online sources to conrm these server settings are current and valid at the time

of conguration.

3. Select the appropriate server authentication option:

○Server does not require authentication: Select Server does not require authentication, and

then click Next.

-OR-

○Server requires authentication: Select an option from the Server requires authentication

drop-down list:

●Select Use credentials of user to connect after Sign In at the control panel, and then

click Next.

-OR-

●Select Always use these credentials, enter the User name and Password, and then

click Next.

5. On the Congure Email Settings dialog, enter the following information about the sender’s email address,

and then click Next.

NOTE: When setting up the From, Subject, and Message elds, if the User editable check box is

unchecked, users will not be able to edit those elds at the printer control panel when sending an email.

118 Chapter 6 Scan ENWW

Table 6-1 Send email settings

Option Description

From

(Required)

Select one of the following options from the From drop-down list:

●User’s address (sign-in required)

●Default From: Enter a default email address and display name in the Default From Email

Address and Default Display Name elds

NOTE: Create an email account for the printer, and use this address for the default

email address.

NOTE: Congure the email feature so that users must sign in before using it. This

prevents users from sending an email from an address that is not their own.

Subject

(Optional)

Provide a default subject line for the email messages.

Message

(Optional)

Create a custom message.

To use this message for all emails sent from the printer, clear the User editable check box for

Message.

6. In the Congure File Scan Settings area, set the default scanning preferences, and then click Next.

Table 6-2 Scan settings

Option Description

File Type Select the default le type for the scanned document:

●PDF

●JPEG

●TIFF

●MTIFF

●XPS

●PDF/A

HP LaserJet Enterprise Flow MFP printers or MFP printers that are connected to a digital send

software (DSS) server also support the following OCR le types:

●Text (OCR)

●Unicode Text (OCR)

●RTF (OCR)

●Searchable PDF (OCR)

●Searchable PDF/A (OCR)

●HTML (OCR)

●CSV (OCR)

ENWW Set up Scan to Email 119

Table 6-2 Scan settings (continued)

Option Description

Color/Black Select the default color setting for the scanned document:

●Color

●Black

●Black/Gray

●Automatically detect

Quality and File Size Select the default output quality for the scanned document:

●Low (small le)

●Medium

●High (large le)

Resolution Select the default scan resolution for the scanned document:

●75 dpi

●150 dpi

●200 dpi

●300 dpi

●400 dpi

●600 dpi

7. Review the Summary area, and then click Finish to complete the setup.

Method two: Advanced conguration using the Email Setup

Perform advanced Email Setup using the embedded web server (EWS).

1. Using the EWS top navigation tabs, click Scan/Digital Send, and then click Email Setup in the left navigation

pane.

NOTE: By default, the Email Setup page displays the basic settings for Scan to Email setup. To access

additional settings, click the Advanced Settings button at the bottom of the page.

120 Chapter 6 Scan ENWW

2. On the Email Setup dialog, select the Enable Send to Email check box. If this check box is not selected, the

feature is unavailable at the printer control panel.

3. In the Outgoing Email Servers (SMTP) area, complete the steps for one of the following options:

●Select one of the displayed servers.

●Click Add to start the SMTP wizard.

1. In the SMTP wizard, select one of the following options:

○Option one: If you know the SMTP server address or host name, enter the information, and

then click Next.

○Option two: If you do not know the address of the SMTP server, select Search network for

outgoing email server, and then click Next. Select the server, and then click Next.

NOTE: If an SMTP server was already created for another printer function, the Use a server

already in use by another function option displays. Select this option, and then congure it to be

used for the email function.

2. On the Set the basic information necessary to connect to the server dialog, set the options to

use, and then click Next.

ENWW Set up Scan to Email 121

NOTE:

○Some servers have problems sending or receiving emails that are larger than 5 megabytes

(MB). These problems can be prevented by entering a number in Split emails if larger than

(MB).

○In most cases, the default port number does not need to be changed. However, when

using the Enable SMTP SSL Protocol option, port 587 must be used.

○If you are using Google™ Gmail for email service, select the Enable SMTP SSL Protocol

check box. Typically, for Gmail, the SMTP address is smtp.gmail.com, port number 465,

and the SSL should be enabled.

Please refer to online sources to conrm these server settings are current and valid at the

time of conguration.

3. On the Server Authentication Requirements dialog, select the option that describes the server’s

authentication requirements:

○Server does not require authentication, and then click Next.

○Server requires authentication:

○From the drop-down box, select Use credentials of user to connect after Sign In at

the control panel, and then click Next.

○From the drop-down box, select Always use these credentials, enter the Username

and Password, and then click Next.

NOTE: If using a signed-in user's credentials, set email to require sign-in by the user on the

printer control panel. Deny device guest access to email by clearing the check box for email in

the Device Guest column in the Sign in and Permission Policies area on the Access Control dialog

of the Security tab. The icon in the check box changes from a check mark to a lock.

4. On the Server Usage dialog, choose the printer functions that will send email through this SMTP

server, and then click Next.

NOTE: If the server requires authentication, a user name and password for sending automatic

alerts and reports from the printer will be required.

5. On the Summary and Test dialog, enter a valid email address in the Send a test email to: eld,

and then click Test.

6. Verify that all of the settings are correct, and then click Finish to complete the outgoing email

server setup.

4. In the Address and Message Field Control area, enter a From: setting and any of the other optional settings.

122 Chapter 6 Scan ENWW

Table 6-3 Address and Message Field Control settings

Feature Description

Address Field Restrictions1Specify whether users must select an email address from an address book or whether users are

allowed to enter in an email address manually.

CAUTION: If Users must select from address book is selected, and any of the address elds are

also set as User editable, changes to those editable elds also change the corresponding values in

the address book.

To prevent users from changing contacts in the Address Book at the printer control panel, go to

the Access Control page on the Security tab, and deny Device Guest access to address book

modications.

Allow invalid email address

formats1

Select to allow an invalid email address format.

User editable To use the Default From address and Default Display Name for all emails sent from this printer

(unless a user is signed in), do not select the User editable check box.

When setting up the address elds, if the User editable check box is unchecked, users will not be

able to edit those elds at the printer control panel when sending an email. For send-to-me

functionality, clear the User editable check boxes for all of the address elds, including the From:,

To:, CC:, and BCC: elds, and then set that user's send email From: their own email address and To:

their own email address.

Default From: and Default

Display Name:

Provide an email address and name to use for the From: address for the email message.

NOTE: Create an email account for the printer, and use this address for the default email

address.

NOTE: Congure the email feature so that users must sign in before using it. This prevents users

from sending an email from an address that is not their own.

To:1Provide a To (recipient) email address for emails.

CC:1Provide a CC email address for emails.

BCC:1Provide a BCC email address for emails.

Subject: Provide a default subject line for the email messages.

Message: Create a custom message. To use this message for all emails sent from the printer, clear or do not

select the User editable check box for Message:.

1This setting is available only on the Advanced Settings page.

5. In the Signing and Encryption area, set the signing and encryption preferences.

NOTE: These settings are available only on the Advanced Settings page.

Table 6-4 Signing and Encryption settings

Feature Description

Signing Select whether to sign the security certicate.

Select the User editable check box to make this setting editable at the printer control panel.

Hashing Algorithm Select the algorithm to use for signing the certicate.

Encryption Select whether to encrypt the email.

Select the User editable check box to make this setting editable at the printer control panel.

Encryption Algorithm Select the algorithm to use for encrypting the email.

ENWW Set up Scan to Email 123

Table 6-4 Signing and Encryption settings (continued)

Feature Description

Attribute for Recipient Public

Key

Enter which attribute to use to retrieve the recipient’s public key certicate from LDAP.

Use the recipient public key

certicate to verify the

recipient

Select this setting to use the recipient’s public key certicate to verify the recipient.

6. In the Notication Settings area, select when users will receive notications about sent emails. The default

setting is using the signed-in user's email address. If the recipient email address is blank, no notication is

sent.

7. In the Scan Settings area, set the default scanning preferences.

NOTE: These settings are available only on the Advanced Settings page.

Table 6-5 Scan settings

Feature Description

Original Size Select the page size of the original document.

Original Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orientation Select the way the content of the original document is placed on the page: Portrait or Landscape.

Background Cleanup Select a value to remove faint images from the background or to remove a light background color.

Darkness Select a value to adjust the darkness of the le.

Contrast Select a value to adjust the contrast of the le.

Sharpness Select a value to adjust the sharpness of the le.

Image Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges Select this setting to specify the width of edge margins to be erased, in either inches or

millimeters, for the front side and back side of a job.

8. In the File Settings area, set the default le settings preferences.

Table 6-6 File settings

Feature Description

File Name Prex1Set the default le name prex used for les saved to a network folder.

File Name Default le name for the le to be saved.

Select the User editable check box to make this setting editable at the printer control panel.

File Name Suix1Set the default le name suix used for les saved to a network folder.

Duplicate le name suix default [lename]_YYYYMMDDT

File Name Preview1Enter a le name, and then click the Update Preview button.

File Numbering Format1Select a le name format for when the job is divided into multiple les.

124 Chapter 6 Scan ENWW

Table 6-6 File settings (continued)

Feature Description

Add numbering when job has

just one le (ex. _1–1)1

Select this setting to add numbering to a le name when the job is only one le instead of multiple

les.

File Type Select the le format for the saved le.

Select the User editable check box to make this setting editable at the printer control panel.

High Compression (smaller

le)1

Select this setting to compress the scanned le, which reduces the le size. However, the scanning

process for a High compression le might take longer than for a Normal compression le.

PDF encryption1If the le type is PDF, then this option encrypts the output PDF le. A password must be specied

as part of the encryption. The same password must be used to open the le. The user will be

prompted to enter a password prior to scanning their job if one has not been set prior to pressing

start.

Resolution Set the resolution for the le. Higher resolution images have more dots per inch (dpi), so they

show more detail. Lower resolution images have fewer dots per inch and show less detail, but the

le size is smaller.

Quality and File Size Select the quality for the le. Higher-quality images require a larger le size than lower-quality

images, and they take more time to send.

Color/Black Specify whether copies are to be printed in color, black and gray, or black only.

Suppress blank pages1If the Suppress blank pages option is enabled, blank pages will be ignored.

Create Multiple Files1Select this setting to scan pages into separate les based on a predetermined maximum number

of pages per le.

1This setting is available only on the Advanced Settings page.

9. Review the selected options to verify that they are accurate, and then click Apply to complete the setup.

Step four: Congure the Quick Sets (optional)

Congure Quick Sets for the printer. Quick Sets are optional shortcut jobs that can be accessed on the main

Home screen or within the Quick Sets application at the printer.

1. In the Email Setup area of the left navigation pane, click Quick Sets.

2. Select one of the following options:

●Select an existing Quick Set under Quick Sets Application in the table.

-OR-

●Click Add to start the Quick Set Wizard.

3. If you clicked Add, the Quick Sets Setup page opens. Complete the following information:

a. Quick Set Name: Enter a title for the new Quick Set.

b. Quick Set Description: Enter a description of the Quick Set.

c. Quick Set Start Option: To set how the Quick Set starts, click either Enter application, then user

presses Start or Start instantly when selected from the Home Screen.

ENWW Set up Scan to Email 125

4. Dene the following settings for the Quick Set: Address and Message Field Control, Signing and Encryption,

Notication Settings, Scan Settings, and File Settings.

5. Click Finish to save the Quick Set.

126 Chapter 6 Scan ENWW

Step ve: Set up Send to Email to use Oice 365 Outlook (optional)

Set up the Send to Email feature to send email from an Oice 365 Outlook account.

●Introduction

●Congure the outgoing email server (SMTP) to send an email from an Oice 365 Outlook account

Introduction

Microsoft Oice 365 Outlook is a cloud-based email system provided by Microsoft which uses Microsoft's Simple

Mail Transfer Protocol (SMTP) server to send or receive emails. Complete the following to enable the printer to

send an email with an Oice 365 Outlook account from the control panel.

NOTE: You must have an email address account with Oice 365 Outlook to congure the settings in the EWS.

Congure the outgoing email server (SMTP) to send an email from an Oice 365 Outlook account

Congure the outgoing email server using the following procedure.

1. Using the EWS top navigation tabs, click Networking.

2. In the left navigation pane, click TCP/IP Settings.

3. In the TCP/IP Settings area, click the Network Identication tab.

4. If DNS is required on the network, in the TCP/IP Domain Suix area, verify that the DNS suix for the email

client being used is listed. DNS suixes have this format: companyname.com, Gmail.com, etc.

NOTE: If the Domain Name suix is not set up, use the IP address.

5. Click Apply.

6. Click the Scan/Digital Send tab.

ENWW Set up Scan to Email 127

7. On the left navigation pane, click Email Setup.

8. On the Email Setup page, select the Enable Scan to Email check box. If this check box is not available, the

feature is unavailable at the printer control panel.

9. In the Outgoing Email Servers (SMTP) area, click Add to start the SMTP wizard.

10. In the I know my SMTP server address or host name eld, type smtp.onoffice.com, and then click

Next.

11. On the Set the basic information necessary to connect to the server dialog, in the Port Number eld, type

587.

NOTE: Some servers have problems sending or receiving emails that are larger than 5 megabytes (MB).

These problems can be prevented by entering a number in Split emails if larger than (MB).

12. Select the Enable SMTP SSL Protocol check box, and then click Next.

13. On the Server Authentication Requirements dialog, complete the following information:

a. Select Server requires authentication.

b. From the drop-down list, select Always use these credentials.

c. In the Username eld, type the Oice 365 Outlook email address.

d. In the Password eld, type the Oice 365 Outlook account password, and then click Next.

14. On the Server Usage dialog, choose the printer functions that will send email through this SMTP server, and

then click the Next button.

15. On the Summary and Test dialog, enter a valid email address in the Send a test email to: eld, and then click

Test.

16. Verify that all of the settings are correct, and then click Finish to complete the outgoing email server setup.

128 Chapter 6 Scan ENWW

Set up Scan to Network Folder

Set up the Scan to Folder feature to scan documents directly to network folder.

●Introduction

●Before you begin

●Step one: Access the HP Embedded Web Server (EWS)

●Step two: Set up Scan to Network Folder

Introduction

This section explains how to enable and congure the Scan to Network Folder function. The printer has a feature

that enables it to scan a document and save it to a network folder. To use this scan feature, the printer must be

connected to a network; however, the feature is not available until it has been congured. There are two methods

for conguring Scan to Network Folder, the Save to Network Folder Setup Wizard for basic setup and Save to

Network Folder Setup for advanced setup.

Before you begin

Have the following items available before you set up the Scan to Network feature.

NOTE: To set up the Scan to Network Folder feature, the printer must have an active network connection.

Administrators need the following items before beginning the conguration process.

●Administrative access to the printer.

●The fully-qualied domain name (FQDN) (e.g., \\servername.us.companyname.net\scans) of the

destination folder OR the IP address of the server (e.g., \\16.88.20.20\scans).

NOTE: The use of the term "server" in this context refers to the computer where the shared folder resides.

Step one: Access the HP Embedded Web Server (EWS)

Open the EWS to start the setup process.

1. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

ENWW Set up Scan to Network Folder 129

130 Chapter 6 Scan ENWW

Step two: Set up Scan to Network Folder

Set up Scan to Network Folder using one of the following methods.

●Method one: Use the Scan to Network Folder Wizard

●Method two: Use Scan to Network Folder Setup

Method one: Use the Scan to Network Folder Wizard

Use this option for basic conguration of the Save to Network Folder feature using the Scan to Network Folder

wizard.

NOTE: Before you begin: To display the printer's IP address or host name, touch the Information icon , and

then touch the Network icon on the printer's control panel.

1. Using the EWS top navigation tabs, click Scan/Digital Send tab. The Email and Scan to Network Folder Quick

Setup Wizards dialog opens.

2. In the left navigation pane, click Email and Scan to Network Folder Quick Setup Wizards.

3. Click the Save to Network Folder Quick Set Wizard link.

4. On the Add or Remove a Save to Network Folder Quick Set dialog, click Add.

NOTE: Quick Sets are shortcut jobs that can be accessed on the printer Home screen or within the Quick

Sets application.

NOTE: The Save to Network Folder feature can be minimally congured without creating a quick set.

However, without the Quick Set, users must enter the destination folder information at the control panel for

each scan job. A quick set is required to include Save to Network Folder metadata.

5. On the Add Folder Quick Set dialog, complete the following information:

a. In the Quick Set Title eld, type a title.

NOTE: Name the Quick Set something that users can understand quickly (e.g., "Scan and save to a

folder").

b. In the Quick Set Description eld, type a description explaining what the Quick Set will save.

c. Click Next.

6. On the Congure Destination Folder dialog, complete the following information:

a. In the UNC Folder Path eld, type a folder path where the scan will go.

The folder path can either be the fully-qualied domain name (FQDN) or the IP address of the server.

Be sure that the folder path (e.g., \scans) follows the FQDN or IP address.

FQDN example: \\servername.us.companyname.net\scans

IP address example: \\16.88.20.20\scans

ENWW Set up Scan to Network Folder 131

NOTE: The FQDN can be more reliable than the IP address. If the server gets its IP address via DHCP,

the IP address can change. However, the connection with an IP address might be faster because the

printer does not need to use DNS to nd the destination server.

b. From the Authentication Settings drop-down, select one of the following options:

●Use credentials of user to connect after Sign In at the control panel

●Always use these credentials

NOTE: If Always use these credentials is selected, a user name and password must be entered

in the corresponding elds, and the printer’s access to the folder must be veried by clicking

Verify Access.

c. In the Windows Domain eld, type the Windows domain.

TIP: To nd the Windows domain in Windows 7, click Start, click Control Panel, click System.

To nd the Windows domain in Windows 8, click Search, enter System in the search box, and then

click System.

The domain is listed under Computer name, domain, and workgroup settings.

d. Click Next.

7. On the Congure File Scan Settings dialog, set the default scanning preferences for the Quick Set, and then

click Next.

8. Review the Summary dialog, and then click Finish.

132 Chapter 6 Scan ENWW

Method two: Use Scan to Network Folder Setup

This option enables advanced conguration of the Save to Network Folder feature using the HP Embedded Web

Server (EWS) for the printer.

●Step one: Begin the conguration

●Step two: Congure the Scan to Network Folder settings

●Step three: Complete the conguration

NOTE: Before you begin: To display the printer's IP address or host name, touch the Information icon , and

then touch the Network icon on the printer's control panel.

Step one: Begin the conguration

Use the following steps to begin Scan to Network Folder setup.

1. Click the Scan/Digital Send tab.

2. In the left navigation pane, click Scan to Network Folder Setup.

ENWW Set up Scan to Network Folder 133

Step two: Congure the Scan to Network Folder settings

Use the following procedure to complete Scan to Network Folder setup.

●Step one: Begin the conguration

●Dialog one: Set the Quick Set name, description, and options for user interaction at the control panel

●Dialog two: Folder Settings

●Dialog three: Notication Settings

●Dialog four: Scan Settings

●Dialog ve: File Settings

●Dialog six: Summary

Step one: Begin the conguration

Use the following steps to begin conguration.

1. On the Scan to Network Folder Setup page, select the Enable Scan to Network Folder check box. If this box

is not selected, the feature is unavailable at the printer control panel.

2. In the Scan to Network Folder area of the left navigation pane, click Quick Sets. Click Add to open the Quick

Sets Setup dialog.

NOTE: Quick Sets are shortcut jobs that can be accessed on the printer Home screen or within the Quick

Sets application.

NOTE: The Scan to Network Folder feature can be minimally congured without creating a Quick Set.

However, without the Quick Set, users must enter the destination folder information at the control panel for

each scan job. A Quick Set is required to include Scan to Network Folder metadata.

Complete all of the settings in the Quick Set Setup to fully congure the Scan to Network Folder feature.

Dialog one: Set the Quick Set name, description, and options for user interaction at the control panel

Set the Quick Set details for user interaction at the printer's control panel.

Use the Set the button location for the Quick Set and options for user interaction at the control panel dialog to

congure where the Quick Set button will display on the printer control panel and to congure the level of user

interaction at the printer control panel.

1. In the Quick Set Name eld, type a title.

NOTE: Name the Quick Set something that users can understand quickly (e.g., "Scan and save to a

folder").

2. In the Quick Set Description eld, type a description explaining what the Quick Set will save.

3. From the Quick Set Start Option list, select one of the following options:

●Option one: Enter application, then user presses Start.

●Option two: Start instantly upon selection.

Select one of the following prompt options :

134 Chapter 6 Scan ENWW

○Prompt for original sides

○Prompt for additional pages

○Require Preview

NOTE: If Start instantly upon selection is selected, the destination folder must be entered in the next

step.

4.Click Next.

ENWW Set up Scan to Network Folder 135

Dialog two: Folder Settings

Use the Folder Settings dialog to congure the types of folders the printer sends scanned documents to and the

folder permissions.

●Congure the destination folder for scanned documents

●Select the destination folder permissions

There are two types of destination folders to select from:

●Shared folders or FTP folders

●Personal shared folders

There are two types of folder permissions to select from:

●Read and write access

●Write access only

136 Chapter 6 Scan ENWW

Congure the destination folder for scanned documents

Select one of the following options to set up a destination folder.

●Option 1: Congure the printer to save to a shared folder or FTP folder

●Option 2: Congure the printer to save to a personal shared folder

Option 1: Congure the printer to save to a shared folder or FTP folder

To save scanned documents to a standard shared folder or an FTP folder, complete the following steps.

1. If it is not already selected, select Save to shared folders or FTP folders.

2. Click Add.... The Add Network Folder Path dialog opens.

3. On the Add Network Folder Path dialog, select one of the following options:

●Option one: Save to a standard shared network folder.

1. If it is not already selected, select Save to a standard shared network folder.

2. In the UNC Folder Path eld, type a folder path.

The folder path can either be the fully-qualied domain name (FQDN) or the IP address of the

server. Be sure that the folder path (e.g., \scans) follows the FQDN or IP address.

FQDN example: \\servername.us.companyname.net\scans

IP address example: \\16.88.20.20\scans

NOTE: The FQDN can be more reliable than the IP address. If the server gets its IP address via

DHCP, the IP address can change. However, the connection with an IP address might be faster

because the printer does not need to use DNS to nd the destination server.

3. To automatically create a subfolder for scanned documents in the destination folder, select a

format for the subfolder name from the Custom Subfolder list.

ENWW Set up Scan to Network Folder 137

To restrict the subfolder access to the user who creates the scan job, select Restrict subfolder

access to user.

4. To view the complete folder path for scanned documents, click Update Preview.

5. From the Authentication Settings list, select one of the following options:

○Use credentials of user to connect after Sign In at the control panel

○Always use these credentials

NOTE: If Always use these credentials is selected, a user name and password must be entered

in the corresponding elds.

6. In the Windows Domain eld, type the Windows domain.

NOTE: To nd the Windows domain in Windows 7, click Start, click Control Panel, click System.

To nd the Windows domain in Windows 8, click Search, enter System in the search box, and

then click System.

The domain is listed under Computer name, domain, and workgroup settings.

NOTE: If a shared folder is set to be accessed by everyone, values for a workgroup name

(default is “Workgroup”), a user name, and password must be entered in the corresponding

elds. However, if the folder is within a particular user’s folders and not Public, the user name

and password of that user must be used.

NOTE: An IP address might be necessary instead of a computer name. Many home routers do

not handle computer names well, and there is no Domain Name Server (DNS). In this case, it is

best to set up a static IP address on the shared PC to alleviate the problem of DHCP assigning a

new IP address. On a typical home router, this is done by setting a static IP address that is on the

same subnet, but outside the DHCP address range.

7. Click OK.

●Option two: Save to an FTP Server.

138 Chapter 6 Scan ENWW

NOTE: If an FTP site is outside the rewall, a proxy server must be specied under the network

settings. These settings are located in the EWS Networking tab, under the Advanced options.

1. Select Save to an FTP Server.

2. In the FTP Server eld, type the FTP server name or IP address.

3. In the Port eld, type the port number.

NOTE: In most cases, the default port number does not need to be changed.

4. To automatically create a subfolder for scanned documents in the destination folder, select a

format for the subfolder name from the Custom Subfolder list.

5. To view the complete folder path for scanned documents, click Update Preview.

6. From the FTP Transfer Mode list, select one of the following options:

○Passive

○Active

7. In the Username eld, type the user name.

8. In the Password eld, type the password.

9. Click Verify Access to conrm the destination can be accessed.

10. Click OK.

Option 2: Congure the printer to save to a personal shared folder

To save scanned documents to a personal shared folder, complete the following steps.

ENWW Set up Scan to Network Folder 139

NOTE: This option is used in domain environments where the administrator congures a shared folder for each

user. If the Save to a personal shared folder feature is congured, users will be required to sign in at the printer

control panel using Windows credentials or LDAP authentication.

1. Select Save to a personal shared folder.

2. In the Retrieve the device user’s home folder using this attribute eld, type the user’s home folder in the

Microsoft Active Directory.

NOTE: Verify that the user knows where this home folder is located on the network.

3. To add a user name subfolder at the end of the folder path, select Create subfolder based on user name.

To restrict the subfolder access to the user who creates the scan job, select Restrict subfolder access to

user.

140 Chapter 6 Scan ENWW

Select the destination folder permissions

Select one of the following options to set up destination folder permissions.

●Option 1: Congure read and write access

●Option 2: Congure write access only

Option 1: Congure read and write access

To send scanned documents to a folder congured for read and write access, complete the following steps.

NOTE: Send only to folders with read and write access supports folder verication and job notication.

1. If it is not already selected, select Send only to folders with read and write access.

2. To require the printer to verify folder access before starting a scan job, select Verify folder access prior to

job start.

NOTE: Scan jobs can complete more quickly if Verify folder access prior to job start is not selected;

however, if the folder is unavailable, the scan job will fail.

3. Click Next.

Option 2: Congure write access only

To send scanned documents to a folder congured for write access only, complete the following steps.

NOTE: Allow sending to folders with write access only does not support folder verication or job notication.

NOTE: If this option is selected, the printer cannot increment the scan lename. It sends the same lename for

all scans.

Select a time-related lename prex or suix for the scan lename, so that each scan is saved as a unique le,

and does not overwrite a previous le. This lename is determined by the information in the File Settings dialog

in the Quick Set Wizard.

1. Select Allow sending to folders with write access only.

2. Click Next.

Dialog three: Notication Settings

Use the Notication Settings dialog to congure when notications will be sent.

▲On the Notication Settings dialog, complete one of the following tasks:

●Option one: Do not notify.

1. Select Do not notify.

2. To prompt the user to review their notication settings, select Prompt user prior to job start, and

then click Next.

●Option two: Notify when job completes.

ENWW Set up Scan to Network Folder 141

1. Select Notify when job completes.

2. Select the method for delivering the notication from the Method Used to Deliver Notication

list.

If the method of notication selected is Email, type the email address in the Notication Email

Address eld.

3. To include a thumbnail of the rst scanned page in the notication, select Include Thumbnail.

4. To prompt the user to review their notication settings, select Prompt user prior to job start, and

then click Next.

●Option three: Notify only if job fails.

1. Select Notify only if job fails.

2. Select the method for delivering the notication from the Method Used to Deliver Notication

list.

If the method of notication selected is Email, type the email address in the Notication Email

Address eld.

3. To include a thumbnail of the rst scanned page in the notication, select Include Thumbnail.

4. To prompt the user to review their notication settings, select Prompt user prior to job start, and

then click Next.

Dialog four: Scan Settings

Complete the scan settings as follows.

On the Scan Settings dialog, set the default scanning preferences for the Quick Set, and then click Next.

Table 6-7 Scan settings

Feature Description

Original Size Select the page size of the original document.

Original Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orientation Select the way the content of the original document is placed on the page: Portrait or Landscape.

Background Cleanup Select a value to remove faint images from the background or to remove a light background color.

Darkness Select a value to adjust the darkness of the le.

Contrast Select a value to adjust the contrast of the le.

Sharpness Select a value to adjust the sharpness of the le.

Image Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for

the front side and back side of a job.

142 Chapter 6 Scan ENWW

Dialog ve: File Settings

Complete the le settings as follows.

On the File Settings dialog, set the default le settings for the Quick Set, and then click Next.

Table 6-8 File settings

Feature Description

File Name Prex Set the default le name prex used for les saved to a network folder.

File Name Default le name for the le to be saved.

Select the User editable check box to make this setting editable at the printer control panel.

File Name Suix Set the default le name suix used for les saved to a network folder.

File Name Preview Enter a le name, and then click the Update Preview button.

File Numbering Format Select a le name format for when the job is divided into multiple les.

Add numbering when job has

just one le (ex. _1–1)

Select this setting to add numbering to a le name when the job is only one le instead of multiple les.

File Type Select the le format for the saved le.

Select the User editable check box to make this setting editable at the printer control panel.

High Compression (smaller le) Select this setting to compress the scanned le, which reduces the le size. However, the scanning

process for a High compression le might take longer than for a Normal compression le.

PDF encryption If the le type is PDF, then this option encrypts the output PDF le. A password must be specied as

part of the encryption. The same password must be used to open the le. The user will be prompted to

enter a password prior to scanning their job if one has not been set prior to starting the scan.

Resolution Set the resolution for the le. Higher resolution images have more dots per inch (dpi), so they show

more detail. Lower resolution images have fewer dots per inch and show less detail, but the le size is

smaller.

Quality and File Size Select the quality for the le. Higher-quality images require a larger le size than lower-quality images,

and they take more time to send.

Color/Black Specify whether copies are to be printed in color, black and gray, or black only.

Suppress blank pages If the Suppress blank pages option is enabled, blank pages will be ignored.

Metadata File Format Use the drop-down list to select the le format for metadata information.

Create Multiple Files Select this setting to scan pages into separate les based on a predetermined maximum number of

pages per le.

Dialog six: Summary

On the Summary dialog, review the Summary dialog, and then click Finish.

Step three: Complete the conguration

Use the following steps to complete Scan to Network Folder setup.

1. In the left navigation pane, click Scan to Network Folder.

2. On the Scan to Network Folder page, review the selected settings, and then click Apply to complete the

setup.

ENWW Set up Scan to Network Folder 143

Set up Scan to SharePoint

Use Scan to SharePoint to scan documents directly to a Microsoft SharePoint site. This feature eliminates the

need to scan the documents to a network folder, USB ash drive, or email message, and then manually upload

the les to the SharePoint site.

●Introduction

●Before you begin

●Step one: Access the HP Embedded Web Server (EWS)

●Step two: Enable Scan to SharePoint and create a Scan to SharePoint Quick Set

●Scan a le directly to a SharePoint site

●Quick Set scan settings and options for Scan to SharePoint

Introduction

Set up the Scan to SharePoint feature, and then scan documents directly to a SharePoint site.

Scan to SharePoint supports all scanning options, including the ability to scan documents as images or use the

OCR features to create text les or searchable PDFs.

The feature is disabled by default. Enable Save to Sharepoint in the HP Embedded Web Server (EWS).

NOTE: The Scan to Sharepoint feature is available only on workow-equipped printers.

Before you begin

Before this procedure can be completed, the destination folder that the scanned les will be saved to must exist

on the SharePoint site, and write access must be enabled to the destination folder. Scan to SharePoint is disabled

by default.

Step one: Access the HP Embedded Web Server (EWS)

Open the EWS to start the setup process.

1. From the Home screen on the printer control panel, touch the Information icon , and then touch the

Ethernet icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

144 Chapter 6 Scan ENWW

Step two: Enable Scan to SharePoint and create a Scan to SharePoint Quick Set

Follow the steps to enable the Scan to SharePoint feature and create a Scan to SharePoint Quick Set.

1. Using the top navigation tabs, click Scan/Digital Send.

2. In the left navigation pane, click Scan to SharePoint®.

NOTE: Quick Sets are shortcut jobs that can be accessed on the printer Home screen or within the Quick

Sets application.

3. Select Enable Scan to SharePoint®, and then click Apply.

4. In the Scan to SharePoint area of the left navigation pane, click Quick Sets. Click Add to launch the Quick Set

Wizard.

5. Enter a Quick Set Name (for example, “Scan to SharePoint”) and a Quick Set Description.

6. Select a Quick Set Start Option to determine what occurs after selecting a Quick Set on the printer control

panel, and then click Next.

7. Use the following steps to add the path to the SharePoint folder:

a. Click Add on the SharePoint Destination Settings page to open the Add SharePoint Path page.

b. Open another browser window, navigate to the SharePoint folder to use, and then copy the folder

path for the SharePoint folder from that browser window.

c. Paste the SharePoint folder path into the SharePoint Path: eld.

d. By default, the printer overwrites an existing le that has the same le name as the new le. Clear

Overwrite existing les so that a new le with the same name as an existing le is given an updated

time/date stamp.

e. Select an option from the Authentication Settings drop-down menu. Select whether it is necessary to

ENWW Set up Scan to SharePoint 145

NOTE: Use credentials of user to connect after Sign In at the control panel is selected in the

Authentication Settings drop-down menu, the logged-in user must have permission to write to the

specied SharePoint site.

NOTE: For security purposes, the printer does not display credentials entered in the Quick Set

Wizard.

f. Click OK to complete the SharePoint path setup, and navigate back to the SharePoint Destination

Settings page.

8. Select Verify folder access prior to job start to ensure that the SharePoint folder specied as the destination

folder is accessible each time the Quick Set is used. If this option is not selected, jobs can be saved to the

SharePoint folder more quickly. However, if this option is not selected and the SharePoint folder is

inaccessible, the job will fail.

9. Click Next.

10. Set a Condition on Which to Notify on the Notication Settings page. This setting congures the Quick Set to

either not notify, or to send email messages or print a summary page if a job either completes successfully

or fails. Select one of the following options from the Condition on Which to Notify drop-down menu:

●Select Do not notify for the Quick Set to not perform any notication action when a job completes

successfully or fails.

●Select Notify when job completes to for the Quick Set to send a notication when a job completes

successfully.

●Select Notify only if job fails to for the Quick Set to send a notication only when a job fails.

Selecting either Notify when job completes or Notify only if job fails requires the Method Used to Deliver

Notication: to be set. Select from the following options:

●Email: Use this option to send an email when the selected notication condition occurs. This option

requires a valid email address in the Notication Email Address: eld.

NOTE: To use the email notication feature, rst congure the email feature on the printer.

●Print: Use this option to print the notication when the selected notication condition occurs.

NOTE: Select Include Thumbnail for either notication option to include a thumbnail image of the

rst page of the scanned page of the job.

11. Click Next.

12. Select options from the Scan Settings page, and then click Next. For more information, see Table 6-10 Scan

settings for Scan to SharePoint on page 148.

13. Select options from the File Settings page, and then click Next. For more information, see Table 6-11 File

settings for Scan to SharePoint on page 148.

14. Review the summary of settings. Click Finish to save the Quick Set or click Previous to edit the settings.

Scan a le directly to a SharePoint site

Follow the steps to scan a document directly to a SharePoint site.

146 Chapter 6 Scan ENWW

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to t the size of the document.

2. From the Home screen on the printer control panel, navigate to the Scan application, select the Scan icon,

and then select Scan to SharePoint®.

NOTE: It might be necessary to sign in to the printer to use this feature.

3. Under Quick Sets, touch Select, select a Quick Set, and then select Load.

4. Touch the File Name: text eld to open a keyboard. Type the name for the le using either the on-screen

keyboard or the physical keyboard, and touch the Enter button .

5. Touch Options to view and congure settings for the document.

6. Touch the right pane of the screen to preview the document. In the preview screen, use the buttons on the

right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.

Table 6-9 Buttons on the right side of the preview pane

Button Description

Use these buttons to toggle between single-page view and thumbnail view. More options are available in

thumbnail view than in single-page view.

Use these buttons to zoom in or out on the selected page.

NOTE: Select only one page at a time to use these buttons.

Use this button to rotate the page 180 degrees.

NOTE: This button is available only in the thumbnail view.

Use this button to delete the selected pages.

NOTE: This button is available only in the thumbnail view.

Use these buttons to rearrange the pages within the document. Select one or more pages and move

them to the left or right.

NOTE: These buttons are available only in the thumbnail view.

ENWW Set up Scan to SharePoint 147

Table 6-9 Buttons on the right side of the preview pane (continued)

Button Description

Use this button to add a page to the document. The printer prompts to scan additional pages.

Use this button to clear the changes made in the preview and start over.

Touch this button to collapse the preview screen and return to the Copy screen.

7. When the document is ready, select Send to save it to the SharePoint location.

Quick Set scan settings and options for Scan to SharePoint

Review the settings and options available in the Quick Set Wizard when adding, editing, or copying a Scan to

SharePoint Quick Set.

Table 6-10 Scan settings for Scan to SharePoint

Feature Description

Original Size Select the page size of the original document.

Original Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orientation Select the way the content of the original document is placed on the page: Portrait or Landscape.

Background Cleanup Select a value to remove faint images from the background or to remove a light background color.

Darkness Select a value to adjust the darkness of the le.

Contrast Select a value to adjust the contrast of the le.

Sharpness Select a value to adjust the sharpness of the le.

Image Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for

the front side and back side of a job.

Table 6-11 File settings for Scan to SharePoint

Feature Description

File Name Prex Set the default le name prex used for les to be saved.

File Name Default le name for the le to be saved.

Select the User editable check box to make this setting editable at the printer control panel.

148 Chapter 6 Scan ENWW

Table 6-11 File settings for Scan to SharePoint (continued)

Feature Description

File Name Suix Set the default le name suix used for les to be saved.

Duplicate lename suix default [lename]_YYYYMMDDT