Table of Contents
- Cover
- Contents
- Safety
- Chapter 1 Overview
- Chapter 2 Pre-installation Checklist
- Chapter 3 Installation and Getting Started
- Chapter 4 Configure Device Settings
- Chapter 5 Define Scan Settings
- Chapter 6 Index Templates
- Chapter 7 Create Destinations
- Chapter 8 Add and Manage Groups
- Chapter 9 Create Jobs
- Chapter 10 Monitor and Manage Your Scan Stations
- Scanners tab
- Network configuration options
- Adding a Scan Station
- Discovering devices
- Modifying a Scan Station
- Deleting a Scan Station
- Changing a remote access password
- Configurations/ configuration files
- Updating your Scan Station
- Scan Station Security
- Retrieving and clearing files
- Turning off one or more Scan Stations
- Restarting one or more Scan Stations
- Moving one or more Scan Stations
- Chapter 11 Maintenance
- Chapter 12 Troubleshooting
- Chapter 13 Glossary
- Appendix A Regulatory
- Appendix B Supported Network Protocols
- Appendix C Warranty - US and Canada only
- Back cover
Kodak Alaris 730EX Plus User Manual
Displayed below is the user manual for 730EX Plus by Kodak Alaris which is a product in the Scanners category. This manual has pages.
Related Manuals
A-619241924
Scan Station 730EX Plus
Administrator's Guide
3rd Party Licenses
This software is based in part on the work of the Independent JPEG Group
Copyright (C)2009-2013 D. R. Commander. All Rights Reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
- Redistributions of source code must ret ain the above copyright notice, this list of conditions and the following
disclaimer.
- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
- Neither the name of the libjpeg-turbo Project nor the names of its contributors may be used to endorse or
promote products derived from this software without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS", AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PAR TICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL
THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR
BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN
CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
A-61924 August 2019 i
Contents
Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Chapter 1 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
About this guide .........................................................................................................................1
Terminology ................................................................................................................................1
What’s in the box ........................................................................................................................1
Setting up the Scan Station ........................................................................................................2
Setting up configurations ............................................................................................................3
Scan Station components ..........................................................................................................5
Front view ..............................................................................................................................5
Inside view .............................................................................................................................6
Rear view ..............................................................................................................................7
Chapter 2 Pre-installation Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Network configuration details .....................................................................................................9
Best practices .............................................................................................................................9
Pre-installation checklist ...........................................................................................................10
Chapter 3 Installation and Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Setup overview .........................................................................................................................15
Power saver mode and activating the Scan Station .................................................................15
Setup Wizard .......................................................................................................................16
Installing the
Kodak Scan Station 700 Series - Scanner Administration application .....................................21
The main screen ......................................................................................................................22
Menus ......................................................................................................................................24
File menu .............................................................................................................................24
Edit menu ............................................................................................................................25
Scanner menu .....................................................................................................................25
Help menu ...........................................................................................................................28
Icons .........................................................................................................................................29
Chapter 4 Configure Device Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Device Settings ........................................................................................................................31
Configuring your device options ..........................................................................................33
Configuring email settings ...................................................................................................38
Configuring Active Directory Server settings .......................................................................41
Configuring email-to-fax settings .........................................................................................43
Chapter 5 Define Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
To define scan settings .............................................................................................................45
Scan Settings ...........................................................................................................................47
Black and White Settings .........................................................................................................48
Color Settings ...........................................................................................................................49
Advanced Settings ...................................................................................................................52
PDF Settings ............................................................................................................................57
ii A-61924 August 2019
Filename Settings ....................................................................................................................58
Chapter 6 Index Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Creating an index template ......................................................................................................62
Setup Index Templates screen .................................................................................................64
Index Template Settings screen ...............................................................................................65
Index Template Settings (name) screen ...................................................................................68
Index Field Editor screen .........................................................................................................69
Barcode Field Properties screen ..............................................................................................70
OCR Field Properties screen ...................................................................................................73
Use cases ................................................................................................................................74
Chapter 7 Create Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Accessing the Destinations screen ..........................................................................................77
Destination layout and terminology ..........................................................................................78
Setting up a email destination ..................................................................................................79
Importing an email address book ........................................................................................81
Setting up a network destination ..............................................................................................83
Setting up a printer destination ................................................................................................85
Setting up a print server printer destination .........................................................................85
Setting up a shared workgroup printer destination ..............................................................87
Setting up a printer connected directly to the network ........................................................89
Setting up a FTP site ................................................................................................................91
Setting up an email-to-fax destination ......................................................................................94
Adding a SharePoint group ......................................................................................................95
Adding a Kofax Front Office Server group ...............................................................................97
Chapter 8 Add and Manage Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Assigning groups ......................................................................................................................99
Adding Active Directory groups .........................................................................................101
Adding individual users .....................................................................................................103
Finishing your group configuration ....................................................................................104
Chapter 9 Create Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Chapter 10 Monitor and Manage Your Scan Stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
Scanners tab .......................................................................................................................... 111
The toolbar ........................................................................................................................ 111
Grid view ........................................................................................................................... 113
Network configuration options ................................................................................................ 114
Adding a Scan Station ............................................................................................................ 114
Discovering devices ............................................................................................................... 116
Modifying a Scan Station .......................................................................................................117
Deleting a Scan Station .......................................................................................................... 118
Changing a remote access password .................................................................................... 118
Configurations/configuration files ........................................................................................... 119
Updating your Scan Station ................................................................................................... 119
Method 1 ...........................................................................................................................120
Method 2 ...........................................................................................................................122
Method 3 ...........................................................................................................................124
Method 4 ...........................................................................................................................125
Method 5 ...........................................................................................................................126
Scan Station Security .............................................................................................................127
A-61924 August 2019 iii
Password protecting the Scan Station ..............................................................................128
Retrieving and clearing files ...................................................................................................129
Retrieving the Scan Station log file ...................................................................................129
Clearing a log file ...............................................................................................................131
Retrieving the Scan Station transaction log file .................................................................132
Clearing a transaction log file ............................................................................................133
Saving all log files ..............................................................................................................133
Scan Station details ...........................................................................................................134
Updating the Time/Date remotely ......................................................................................134
Turning off one or more Scan Stations ...................................................................................135
Restarting one or more Scan Stations ...................................................................................135
Moving one or more Scan Stations ........................................................................................136
Chapter 11 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Opening the Scan Station cover ............................................................................................137
Cleaning procedures ..............................................................................................................138
Cleaning the rollers ...........................................................................................................138
Cleaning the separation module ........................................................................................139
Cleaning the feed module .................................................................................................140
Vacuuming the Scan Station .............................................................................................141
Cleaning the imaging area ................................................................................................142
Running a transport cleaning sheet ...................................................................................142
Replacement procedures .......................................................................................................143
Replacing the separation module and tires .......................................................................143
Replacing the pre-separation pad .....................................................................................145
Replacing the feed module and tires .................................................................................146
Adjusting the pre-separation roller tension .............................................................................148
Supplies and consumables ....................................................................................................149
Chapter 12 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
Problem solving ......................................................................................................................151
Indicator lights ........................................................................................................................156
Saving error log files ..............................................................................................................156
Contacting Service .................................................................................................................156
Chapter 13 Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157
Appendix A Regulatory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161
Appendix B Supported Network Protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165
Appendix C Warranty - US and Canada only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167
iv A-61924 August 2019
A-61924 August 2019 v
Safety
• Place the Kodak Scan Station 700 Plus Series on a level work surface capable of supporting 9.97 kg (22 lbs.)
• When placing the Scan Station, make sure that the electrical power outlet is located within 1.52 metres (5 feet) of the Scan
Station and is easily accessible.
• When relocating the Scan Station, it is recommended that two people lift the Scan Station and use safe lifting techniques.
• Do not install the Scan Station in a location subject to dust, humidity or steam. This may cause electrical shock or a fire. Only
use the Scan Station indoors in a dry location.
• When disconnecting equipment from the electric socket, be sure to grasp the plug, not the cord.
• Never disassemble or modify the AC adapter, as this is dangerous.
• Do not use an AC adapter other than the one provided with the Scan Station. Do not use the AC adapter provided with the
Scan Station for any other products.
• Be sure the power cord is securely plugged into the wall outlet. Failure to do so may cause electrical shock or fire.
• Do not damage, knot, cut or modify the power cord or use a damaged power cord. This may cause electrical shock or fire.
• The Scan Station requires a dedicated and properly grounded power outlet. Do not use an extension cord or power strip with
the Scan Station.
• Leave sufficient space around the power outlet so it can be easily unplugged in case of an emergency.
• Do not use the Scan Station if it becomes inordinately hot, has a strange odor, emits smoke, or makes unfamiliar noises.
Immediately stop the Scan Station and disconnect the power cord from the power outlet. Contact Kodak Alaris Service.
• Do not disassemble, service or modify the Scan Station except as explained in the Administrator’s Guide.
• Do not move the Scan Station with the power cord and interface cable attached. This may cause damage to the cord/cable.
Remove the power cord from the wall outlet before moving or relocating the Scan Station.
• Follow the Kodak recommended cleaning procedures. Do not use air, liquid or gas spray cleaners. These cleaners displace
dust, dirt and debris to other locations within the scanner, which may cause the Scan Station to malfunction.
• Material Safety Data Sheets (MSDS) for chemical products are available on the Kodak website at:
www.AlarisWorld.com/go/msds. When accessing the MSDSs from the website, you will be required to provide the catalog
number of the consumable you want the Material Safety Data Sheet for.
• This device is not intended for use in the direct field of view at visual display workplaces. To avoid incommoding reflexions at
visual display workplaces this device must not be placed in the direct field of view.
Environmental information
•The Kodak Scan Station 700 Plus Series is designed to meet worldwide environmental requirements.
• Guidelines are available for the disposal of consumable items that are replaced during maintenance or service; follow local
regulations or contact Kodak locally for more information.
•The Kodak Scan Station 700 Plus Series is Energy Star compliant and shipped from the factory with the default time set to 15
minutes.
• For recycling or reuse information, contact your local authorities, or in the USA, visit:
www.AlarisWorld.com/go/scannerrecycling.
• The product packaging is recyclable.
• Parts are designed for reuse or recycling.
Battery Information
This product contains a Lithium button cell battery. This battery can only be removed or replaced by a qualified Service
Engineer.
CAUTION:
• Risk of explosion if the battery is replaced by an incorrect type.
• Dispose of used batteries according to the instructions.
vi A-61924 August 2019
Acoustic emission
Maschinenlärminformationsverordnung – 3, GSGV
Der arbeitsplatzbezogene Emissionswert beträgt <70 db(A).
[Machine Noise Information Ordinance — 3, GSGV
The operator-position noise emission value is <70 dB(A).]
A-61924 August 2019 1
Chapter 1 Overview
The Kodak Scan Station 700 Plus Series scanners are designed as
walk-up devices that require no host PC or application software. They
work with and use an existing network and network shared services to
communicate with other network devices or destinations. Each Scan
Station 700 Plus Series scanner is a capture solution that allows you to
quickly send your documents via email, network, networked printers,
USB drives, fax server, FTP, SharePoint and Kofax Front Office Server
with a simple touch.
About this guide This Administrator’s Guide provides the information you need to setup
and administer Kodak Scan Station 700 Plus Series scanners only.
Information on how to setup and administer previous models (Scan
Station 100, Scan Station 500, Scan Station 700, Scan Station 710,
Scan Station 720EX, and Scan Station 730EX) is available at:
www.AlarisWorld.com/go/imsupport.
Terminology Throughout this guide, the term Scan Station refers to a Scan Station
700 Plus Series scanner.
What’s in the box Before you begin open the box and check the contents:
•Kodak Scan Station 700 Plus Series scanner
• Power cord bundle
• Welcome Folio which includes:
- Installation CD
- User Reference Guide, English
- Maintenance Reference Guide, English
- Installation Guide
- Miscellaneous flyers
2A-61924 August 2019
Setting up the Scan
Station
Carefully unpack the Scan Station Plus Series scanner and place it on a
clean, dry and level surface. Refer to the Installation Guide or the “Rear
view” illustration later in this chapter for port locations.
1. Select the appropriate AC power cord. Plug the power adapter into
the power port on the Scan Station. Plug one end of the power cord
into the power adapter and plug the other end into the wall outlet.
2. Plug one end of the 10/100/1000 Base T network cable (customer
provided) into the Ethernet port of the Scan Station and plug the
other end of the network cable into the network port.
3. When the Scan Station is properly connected, press the power
button and wait a few moments for the Scan Station to start up and
display the application.
4. Proceed to Chapter 2, Pre-installation Checklist to review and
gather the necessary configuration information before installing the
Kodak Scan Station 700 Series - Scanner Administration application
and creating configurations.
5. After reviewing the Pre-installation Checklist, you can setup your
configurations. See Chapters 3-9 for more information.
A-61924 August 2019 3
Setting up
configurations
You must configure the Scan Station using the Kodak Scan Station 700
Series - Scanner Administration application before you can use it. The
application allows you to configure and manage your Scan Stations.
NOTE: The Scanner Administration application requires your
computer’s LAN Manager authentication level to be set to
NTLMv2. It is recommended that you work with your IT
organization to review and modify this setting, if necessary.
A Scan Station configuration consists of setting the following groups of
options: Device Settings, Scan Settings, Index Templates, Destinations,
Groups, and Jobs. These options are accessible via the Configuration
tab on the Scan Station - Scanner Administration application using the
Edit menu.
•Device Settings — consists of the following configuration items. See
“Chapter 4 Configure Device Settings” on page 31 for more
information.
-Device Options: used to configure the Scan Station (e.g., display
language, date, time, etc.).
-Email Server: used to configure the Scan Station to use an
SMTP server. Configuration of an email server is required if you
will be sending documents to an email destination.
-Active Directory Server: used to configure the location of an
Active Directory Server. This will be required if you want to define
users and groups of users from your Active Directory Server.
•Scan Settings — allows you to define items that determine how a
document will be scanned (e.g., black and white, two sided, 300 dpi,
etc.), the output format (e.g., PDF, JPEG, XLS, etc.), any special
processing, and how to name the scanned document. Multiple scan
settings can be configured. For example, you can setup a scan
setting configuration for scanning color documents, and another scan
setting configuration for scanning black and white documents. After
defining your scan setting configuration, you will be prompted to
name your configurations for later use. See “Chapter 5 Define Scan
Settings” on page 45 for more information.
•Index Templates — an index template is used to classify, sort, or
store the scanned documents in a particular order (referred to as
indexing). See “Chapter 6 Index Templates” on page 61 for more
information.
•Destinations — allows you to define where the scanned image(s) is
sent or stored. The Scan Station can send or store documents to
email, a network folder, printer, FTP, email to fax, SharePoint, and
Kofax Front Office Server. See “Chapter 7 Create Destinations” on
page 77 for more information.
•Groups — groups are used to control access to jobs for specific
users or groups of users. See “Chapter 8 Add and Manage Groups”
on page 99 for more information.
4A-61924 August 2019
•Jobs — jobs are a combination of Scan Settings, Index Templates,
Destinations and Groups. A job is represented on the Scan Station
user interface as a single button, such as Invoices. A job allows one
touch scanning since a job will define how a document should be
scanned and formatted (Scan Settings), where the document should
be stored or sent (Destinations), and the users or groups of users
that are allowed to use a particular job (Groups). See “Chapter 9
Create Jobs” on page 105 for more information.
It is suggested that scan settings, index templates, destinations and
groups be defined before defining any jobs. Each Scan Setting, Index
Template, Destination and Group configuration will have an associated
name that will be used when defining a job.
The Scan Station can be configured to force a user to login. The login
information is matched with the groups defined for each job. When a
user logs into the Scan Station, the only buttons that will be displayed
are jobs that the user has access to.
A-61924 August 2019 5
Scan Station
components
Front view
1
2
3
4
5
7
8
6
1 Input tray extender — pull this extender out to accommodate document
sizes over 8 1/2 x 11 inches (A4).
2Input tray — holds up to 75 sheets of 80 g/m2 (20 lb.) paper.
3 Side guides — slide the guides back and forth to accommodate the width
of the documents you want to scan.
4 Touch screen — allows you to easily select a job or navigate through
optional selections with a simple touch. The touchscreen is the primary
user interface for interacting with the Scan Station.
5 Output tray panel — covers the transport when not in use. This panel
must be open to scan documents. When opened, collects the scanned
documents. The Scan Station cover cannot be opened when the output
tray panel is closed.
6 Output tray extender — pull this extender out when scanning documents
longer than 11 inches (28 cm).
7 Microphone — used for creating voice annotation.
8Power — turns the power on. See “Indicator lights” on page 156 for more
information.
6A-61924 August 2019
Inside view
1 Separation module release lever/separation module — push the
release lever down to remove the separation module for cleaning or
replacement. The separation module provides smooth document feeding
and separation of various sizes, thicknesses and textures of documents.
2 Gap release lever — allows you to manually adjust the space between
the feed module and separation module for documents that require special
handling.
3 Scan Station cover release lever — opens the Scan Station to allow
access to the paper path for cleaning or clearing a document jam.
4 Feed module — provides smooth document feeding and separation of
various sizes, thicknesses and textures of documents.
5 Paper present sensor — detects the presence of documents in the input
tray.
6 Feed module cover — this cover needs to be removed when cleaning or
replacing the feed module or feed module tires.
7 Imaging guides — for optimum image quality, keep the upper and lower
imaging guides clean.
8 Multifeed detection sensor — detects if more than one document enters
the paper path at a time.
1
2
34
5
6
7
8
A-61924 August 2019 7
Rear view
1 Security lock port — connects a security lock to the Scan Station. You
can purchase a standard security lock at an office supply store. Refer to
the instructions provided with the security lock for installation procedures.
2 Power port — connects the power cord/adapter to the Scan Station.
3 USB ports — connects peripheral devices (e.g., keyboard, mouse and
other accessories) to the Scan Station.
4 Ethernet port — connects the Scan Station to the network.
123
4
8A-61924 August 2019
A-61924 August 2019 9
Chapter 2 Pre-installation Checklist
Network
configuration details
Because the Scan Station is a network device, a basic knowledge of
networking principles and terminology is helpful. You should be familiar
with the concept of creating user accounts (on domains), sharing
folders, setting access privileges, the Universal Naming Convention
(UNC), using IP addresses, fully qualified domain names (FQDNs) and
creating user groups.
NOTE: Some of the concepts covered in this section assume
knowledge of Microsoft Domains and permissions. Refer to your
documentation for Microsoft Windows Server 2003, 2008 or
2012 for more information.
Best practices Scan Station user groups — for network domain environments, you
should create a user group for all Scan Stations. This group will be used
to hold account names that are assigned to each Scan Station.
Minimally, there should be one account name that is assigned to each
Scan Station. Optimally, each Scan Station should be assigned its own
unique username and password and these accounts should be
contained within a group that is reserved specifically for Scan Stations.
These account names will be used when configuring the Scan Station’s
network settings and entered into the Username, Password, and
Network Domain fields.
NOTE: The Scan Station groups and login names must be given
appropriate privileges to access the network resources that the
user will see as Destination selections at the Scan Station.
Workgroup environments — for network environments that use the
Microsoft “Workgroup” configuration, you may be required to create an
account name and password to be assigned to Scan Stations. These
account names will be used when configuring the Scan Station’s
network settings and entered into the Username and Password fields.
The Network Domain field should be left blank in Workgroup
environments.
Network folders — it is recommended that you create network folders,
for either Destination or Automatic Configuration Schedule updates,
that can be accessed (minimally read, write, change access) by any
Scan Station login account or by the user group created for Scan
Stations.
10 A-61924 August 2019
UNC names for folders — you will need to know the fully qualified
UNC name for each network folder that will be used by your Scan
Station(s). When configuring network destinations, this will be the
information entered into the Enter a complete directory path field on the
Destinations screen. For example, you could create a folder called
“scanfolder” on a server called “acmeserver” that would be reserved for
Scan Station access. You would reference it by the following UNC
name: \\acmeserver\scanfolder.
NETBIOS usage — in network environments that use routers it is
common practice to block NETBIOS traffic on your router. You may
need to know the IP address of the server where you want to scan
documents. By substituting the IP address of the server instead of the
NETBIOS computer name, you can bypass the network traffic
restrictions that may cause network scanning to fail. For example, the
previously defined network address: \\acmeserver\scanfolder should be
replaced with something similar to: \\192.168.2.10\scanfolder.
Pre-installation
checklist
It is recommended that you review this checklist before configuring
your Kodak Scan Station 700 Plus Series scanner. This information is
needed to create the initial configuration file to complete the installation.
Locate any information you are unsure of before creating the
configuration file. See your system or network administrator if you have
questions about this information.
Device Settings/IP Address
The following settings are found using the Scanner tab and by selecting Scanner>Modify Scanner.
Parameter Name Your Setting Chapter Reference
Automatic (DHCP) See “Modifying a Scan Station” on
page 117.
IP Address Settings — Static
Static (IPv4)
IP Address
Subnet Mask
Default Gateway
Preferred DNS Server
Alternate DNS Server
Preferred WINS Server
Alternate WINS Server
Device Settings/Network Destination Credentials
The following settings are found using the Configuration tab and by selecting Edit>Device Settings.
Parameter Name Your Setting Chapter Reference
Username, Password, Domain • See “Best practices” on page 9 for
creating an account for your Scan
Station.
• See “Configuring your device options”
on page 33.
Automatic Configuration
Schedule
A-61924 August 2019 11
Device Settings/Email (SMTP) Server
The following settings are found using the Configuration tab and by selecting Edit>Device Settings.
Parameter Name Your Setting Chapter Reference
Email Server Address
See “Configuring email settings” on
page 38.
Username, Password, Domain
Port
Authentication Scheme
Maximum Attachment Size
Security Type
Device Settings/Active Directory Server
The following settings are found using the Configuration tab and by selecting Edit>Device Settings.
Parameter Name Your Setting Chapter Reference
Server Address
See “Configuring Active Directory Server
settings” on page 41.
Username, Password, Domain
Port
Base DN
Search Field Tag
Email Address Tag
Full Name Field Tag
Home Directory Tag
Fax Field Tag
Security Type
Modem Country Code
LAN Fax Server Domain Name
Network Destination
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Complete directory path (the
folder where you will put the
scanned documents).
See “Setting up a network destination” on
page 83.
12 A-61924 August 2019
Printer Destination
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Complete directory path (the
directory path to the printer
server queue)
Chapter 7, “Setting up a printer
destination”.
Username, Password, Domain
Address (for direct connection
to a printer)
Driver name (for direct
connection to a printer)
Port name (for direct
connection to a printer)
FTP Destination
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Server name and directory path
Chapter 7, “Setting up a FTP site”.
Username, Password
Protocol (FTP)
Port number
Passive (Enable/Disable)
Proxy
•Proxy Type
• Proxy Address
•Username
• Password
• Port Number
FTPS Destination
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Server name and directory path
Chapter 7, “Setting up a FTP site”.
Username, Password
Protocol (FTPS)
Port number
Encryption
Passive (Enable/Disable)
SSL Server Certificate (Enable/
Disable)
Proxy
•Proxy Type
• Proxy Address
•Username
• Password
• Port Number
A-61924 August 2019 13
SFTP Destination
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Server name and directory path
Chapter 7, “Setting up a FTP site”.
Username, Password
Protocol (SFTP)
Port number
Private Key File, Password
Proxy
•Proxy Type
• Proxy Address
•Username
• Password
• Port Number
SharePoint Destination
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
SharePoint website URL
Chapter 7, “Adding a SharePoint group”.
Username, Password
Document Path
Index Fields
Certificate, Password
Proxy
• Proxy Address
•Username
• Password
• Port Number
Kofax Front Office Server Destination
The following settings are found using the Configuration tab and by selecting Edit>Destinations.
Parameter Name Your Setting Chapter Reference
Kofax Front Office Server
address
Chapter 7, “Adding a Kofax Front Office
Server group”.
Port number
Username, Password
Client ID
Shortcut Type
Shortcut Name
Index Fields
Certificate, Password
14 A-61924 August 2019
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Chapter 3 Installation and Getting Started
Setup overview Following is a list of things you need to do to prepare for configuring
your Scan Station 700 Plus Series scanner.
• Unpack your Scan Station(s) according to the unpacking instructions
in the box that your Scan Station was packaged in.
• Setup the Scan Station and make the necessary connections. See
the Installation Guide or “Setting up the Scan Station” on page 2.
• Review the pre-installation checklist in Chapter 2 and gather all of the
information required to configure the Scan Station. Having this
information available in advance will help ensure an easy Scan
Station configuration.
• When the Scan Station is properly connected, press the power button
and wait a few moments for the Scan Station to start up and display
the application.
• Install the Kodak Scan Station 700 Series - Scanner Administration
application on a separate PC. See “Installing the Kodak Scan Station
700 Series - Scanner Administration application” on page 21 for
procedures.
Power saver mode
and activating the
Scan Station
By default, after 15 minutes of inactivity, the Scan Station will
automatically enter into power saver mode.
To activate the Scan Station from power saver mode press the power
button.
16 A-61924 August 2019
Setup Wizard When the Scan Station is turned on for the first time, the setup wizard
automatically starts. It provides a step-by-step procedure allowing you
to select configuration options (i.e., time, date, etc.) when connecting to
the network.
Other configuration options are also required for Scan Station setup
(e.g., email configurations, etc.); however, these options are setup
using the Kodak Scan Station 700 - Scanner Administration application.
Procedures regarding these additional settings are explained in more
detail later in this chapter.
NOTES:
• The procedures that follow are only for the first time you turn on your
Scan Station.
• If Run the wizard at next boot-up is enabled, the wizard will start at
the next power up.
1. Upon startup the Language screen will be displayed. Select the
language that you want the Scan Station user interface to be display
in, then click Done.
A-61924 August 2019 17
2. The following screen will be displayed. Select any of the options you
want to configure:
•Device Name: allows you to enter the device name.
•Date: allows you to set the date on the Scan Station.
•Time Zone: allows you to select the desired time zone.
•Time: allows you to set the time on the Scan Station.
•Local Access Password: allows you to set a password that
provides access to the Scan Station. (See “Configuring your
device options” on page 33 for more information about the Local
Access Password.)
•Network Settings: allows you to configure the Scan Station’s
network address.
After you select the options you want to configure, click Done and
the screen associated with the first selected option will be
displayed.
3. If you selected Device Name, a keyboard will be displayed. Enter
the name of the device then click Next.
18 A-61924 August 2019
4. If you selected Date, the Date screen will be displayed. Enter the
desired date and click Next.
5. If you selected Time Zone, the following screen will be displayed.
Select the desired time zone and click Next.
6. If you selected Time, the following screen will be displayed. Enter
the desired time and click Next.
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7. If you selected Local Access Password, the following screen will
be displayed. Enter the desired password and click Next.
8. The password confirmation screen will be displayed. Enter the
password again and click Next.
9. The following screen will be displayed. Select Obtain an IP
Address automatically to use DHCP to obtain an IP address to
connect to the network, or Assign an IP Address to enable you to
enter the desired IP address. Click Next.
20 A-61924 August 2019
10.The following screen will be displayed. Enter the required IP
Address, Subnet Mask, Default Gateway, and Preferred DNS
Server information. Click Done.
11. The information will be processed. A screen summarizing your
settings will be displayed. Click Yes to accept your selections.
12.When all desired settings have been made, continue with the Scan
Station installation. See the next section, “Installing the Kodak Scan
Station 700 - Scanner Administration application”.
A-61924 August 2019 21
Installing the
Kodak Scan Station
700 Series - Scanner
Administration
application
You must install the Kodak Scan Station 700 Series - Scanner
Administration application on a host PC. The Kodak Scan Station 700
Series - Scanner Administration application allows you to properly
setup, configure and manage Scan Station 700 Plus Series scanners
over a network in an efficient and productive manner. This application
communicates with all Kodak Scan Station devices over the network;
thereby minimizing the need for individual access to multiple Scan
Stations.
1. Insert the Installation CD titled, “Scanner Administration and
Supporting Documentation” in the CD-ROM drive on the computer
where the Kodak Scan Station 700 Series - Scanner Administration
application will be installed. The installation software starts up
automatically.
NOTE: If .NET Framework 4.0 is not already installed, the Kodak
Scan Station 700 Series - Scanner Administration
application installer will install them before installing the
Kodak Scan Station 700 Series- Scanner Administration
application.
2. Click Next when the Kodak Scan Station 700 Series - Scanner
Administration application splash screen is displayed.
3. Click Next when the Welcome screen is displayed.
4. Click I Agree after you have read and agreed with the terms of the
Software License Agreement, then click Next.
The Ready to Install Program screen will be displayed.
5. Click Install to continue.
6. After the Kodak Scan Station 700 Series - Scanner Administration
application has been installed, click Finish.
7. Remove the Installation CD from the CD-ROM drive.
8. After installing and running the application, the Kodak Scan Station
700 Series - Scanner Administration application main screen will be
displayed.
22 A-61924 August 2019
The main screen The main screen provides two tabs:
•Scanners tab — allows you to monitor any Scan Stations that have
been discovered and configured. See “Chapter 10 Monitor and
Manage Your Scan Stations” on page 111for more information.
NOTE: All Kodak Scan Station models can be managed from the
Scanner tab and the Scanner menu.
•Configuration tab — allows you to configure and set up your Scan
Stations. This screen will be displayed with a list of your previously
created configurations.
A-61924 August 2019 23
A configuration is a collection of Device settings, Scan settings,
Index Templates, Destinations, Groups, and Job settings.
Configurations are stored on your PC in a configuration database
and maintained by the Kodak Scan Station 700 Series - Scanner
Administration application. Detailed procedures for configuring these
settings are described in Chapters 4-9.
24 A-61924 August 2019
Menus The File, Edit, Scanner and Help menus are available from the Kodak
Scan Station 700 Series - Scanner Administration application main
screen.
NOTE: When the Configuration tab is selected, only the File, Edit and
Help menus are available.
When the Scanners tab is selected, only the Scanner and Help
menus are available.
File menu Following is a description of the menu options on the File menu.
Add — allows you to create a new configuration from the default or
from an existing configuration.
•From default configuration: when selected, displays the Device
Settings screen with a default configuration. For more information
see “Device Settings” on page 31.
•From selected configuration: when selected, displays the
Configuration Name screen which allows you to name a new
configuration which is based on the currently selected configuration.
If you want to base a new configuration on an existing one (not the
default), select an existing configuration, then select File>Add>From
the selected configuration. If there are no configurations (other
than the default), this option is grayed out.
Save — saves the selected configuration to the configuration database
located on the PC running the Kodak Scan Station 700 Series -
Scanner Administration application. This option is only available for
configurations that have changed (marked with an asterisk).
Rename — displays the Configuration Name screen allowing you to
rename the selected configuration.
Delete — deletes the selected configuration.
Import — allows you to import a configuration file from any location to
the Kodak Scan Station 700 Series - Scanner Administration
application.
Export — allows you to export a configuration file from the Kodak Scan
Station 700 Series - Scanner Administration application to any location.
Exit — closes the Kodak Scan Station 700 Series - Scanner
Administration application.
A-61924 August 2019 25
Edit menu Following is a description of the menu options on the Edit menu.
Device Settings — allows you to configure the parameters that the
Scan Station needs to send emails, communicate with an Active
Directory Server for security purposes, and set Scan Station defaults.
For more information, see “Device Settings” on page 31.
Scan Settings — allows you to set basic image processing settings,
such as, color/grayscale/black and white, output file format,
compression, and advanced options like Hole Fill, Streak Filter, etc. For
more information, see “Scan Settings” on page 47.
Index Templates — allows you to define bar code and OCR areas on a
document that can then be used to dynamically construct a file path
name for saving scanned documents. For more information, see
“Chapter 6 Index Templates” on page 61.
Destinations — allows you to add or modify destinations (e.g., email,
network folder, printer, FTP site, etc.) that define where the scanned
output will be sent. For more information, see “Chapter 7 Create
Destinations” on page 77.
Groups — allows you to create or modify a group of users from an
Active Directory Server. Other users that are not in an Active Directory
Server group can also be added. For more information, see “Chapter 8
Add and Manage Groups” on page 99.
Jobs — allows you to create or modify jobs which are a collection of
scan settings, index templates, destinations and groups of users. For
more information, see “Chapter 9 Create Jobs” on page 105.
Scanner menu Following is a description of the menu options on the Scanner menu.
Refer to “Chapter 10 Monitor and Manage Your Scan Stations” on
page 111 for more information and procedures regarding these options.
Add Scanner — displays the Add Scanner dialog box, which allows
you to register Scan Stations that you want to manage remotely.
Discover Devices — allows you to scan a range of IP addresses and
automatically register any Scan Station within that range that responds
to the request.
NOTE: Any Scan Station that has previously had its Remote Access
Password set will not respond to the discovery request. If this is
the case, you will need to manually add the Scan Station by
selecting Scanner>Add Scanner and enter the Scan Station’s
name or IP address and the Scan Station’s password.
Modify Scanner — allows you to rename the selected Scan Station
and configure network settings.
Delete Scanner — deletes the selected Scan Station(s) from the list of
administered Scan Stations.
Upload configuration — sends the configuration to the selected Scan
Stations.
NOTE: If the Scan Station is in power saver mode, you can select
Scanner>Upload configuration to wake up the Scan Station.
26 A-61924 August 2019
Remote Access Password — displays the Remote Access Password
dialog box which allows you to change the network connection
password to the Scan Station.
This password is used by the Kodak Scan Station 700 Series - Scanner
Administration application to communicate with the Scan Station. An
organization can have more than one instance of the Scanner
Administration software running at one time. Only those instances that
are aware of the password for a particular Scan Station can
communicate with that Scan Station. If a Scan Station with a Remote
Access Password is deleted from the grid view, the password will be
required to add the Scan Station back to the grid view. For more
information, see “Grid view” on page 113.
Refresh Status — displays the current state of the selected Scan
Station(s):
•Idle — the Scan Station is currently active on the network; but not in
use.
NOTE: Any user interaction using the touch screen will put the
Scan Station into the In Use state (see below).
•Scanning — Scan Station is scanning.
• Processing images — the Scan Station is processing images (e.g.,
converting images to PDF).
• Sending email — the Scan Station is sending an email.
• Saving — images are being saved to a USB drive, network folder,
FTP site, or a SharePoint site.
• Printing — the Scan Station is printing images using a remote
printer.
• Scan Completed — the Scan Station has successfully completed
the scanning session. When Done is selected on the Scan Station,
the Scan Station will go into the Idle state.
• Error — the Scan Station failed to complete the scanning session.
When Done is selected on the Scan Station, the Scan Station will go
into the Idle state.
• Cancelled — the scanning session has been cancelled. After the
inactivity time period has been reached, the Scan Station will go into
the Idle state.
• Preview — the Scan Station Preview feature is in use.
•Powering down — the Scan Station is in the process of a power-
down sequence.
•Rebooting — the Scan Station is in the process of being restarted.
•Updating — the configuration file or firmware is currently being
updated.
•In Use — when a USB flash drive is inserted, a user is logging in or is
interacting with the Scan Station, this state is displayed.
A-61924 August 2019 27
•Not found — the Scan Station cannot be found on the network (e.g.,
power is turned off).
Refresh Rate — allows you to set the frequency that the application
will try and communicate with all Scan Stations.
HTTP Timeout — allows you to adjust the amount of time (in seconds)
that the HTTP commands have to complete. If some commands
timeout and do not complete, adjust this to a higher value.
HTTPS — turning HTTPS on will encrypt data as it is communicated
between the Kodak Scan Station 700 Series - Scanner Administration
application and the Scan Station.
Device — provides the following options. Procedures on how to use
these functions are described in Chapter 10, Monitoring and Managing
Your Scan Stations.
•Retrieve Logs: allows you to save the log files retrieved from the
selected Scan Station.
•Clear Logs: when selected, the following message will be displayed,
Are you sure you want to clear the log files of the selected
scanner? If you click Yes, the log files will be cleared.
•Retrieve Transaction Logs: allows you to save the transaction log
file retrieved from the selected Scan Station.
•Clear Transaction Logs: when selected, the following message will
be displayed, Are you sure you want to clear the transaction log
files of the selected scanner? If you click Yes, the transaction log
files will be cleared.
•Save All Logs: saves all available log files found on the selected
Scan Stations and saves them to the selected directory. The logs will
be saved in the selected directory under the Device Name folder of
the Scan Station.
•Details: provides device information about the selected Scan
Stations including network configuration, software versions and page
count.
28 A-61924 August 2019
•Update Time/Date: allows you to set the NTP time server for all
selected Scan Stations.
Power Options — provides options for restarting and turning off the
selected Scan Stations.
Upload Firmware — displays the Open dialog box which allows you to
upload new firmware updates to the Scan Station.
Remote Application Installation — allows you to download a third
party application.
Help menu Following is a description of the menu options on the Help menu.
Contents — provides help topics for the Kodak Scan Station 700
Series - Scanner Administration application.
Index — provides help topics for the Kodak Scan Station 700 Series -
Scanner Administration application.
About — displays the About screen for the Kodak Scan Station 700
Series - Scanner Administration application, which provides information
about the current version of the software.
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Icons The information in Chapters 4-9 outline a step-by-step procedure for
setting up your Scan Stations. Most screens have one or more of the
following icons.
Creates a new entity.
Edits an existing entity.
Deletes the selected entity.
Displays the current state of the Scan Station:
•Idle
• Scanning
• Processing images
• Sending email
•Saving
•Printing
• Scan Completed
•Error
• Cancelled
•Preview
• Powering down
• Rebooting
• Updating
•In Use
• Not found
Retrieves, displays and allows the saving of the log file on the
selected Scan Station.
Displays and allows the saving of the transaction log file on the
selected Scan Station.
Displays detailed information about the selected Scan Station
(e.g., software version, IP address, etc.).
Allows you to send the selected configuration to the Scan
Station. This option is grayed out if no Scan Stations are
accessible by the Kodak Scan Station 700 Series - Scanner
Administration application.
30 A-61924 August 2019
A-61924 August 2019 31
Chapter 4 Configure Device Settings
Device Settings The Device Settings option allows you to configure the Scan Station for
sending emails, communicating with the Active Directory Server for
authentication purposes, creating index templates and setting up Scan
Station defaults.
To set up a configuration:
1. Select the configuration that you want to apply settings to or create
a new configuration (File>Add).
2. Select Edit>Device Settings.
32 A-61924 August 2019
Check all options that you want to configure and click Next. The
software will step you through each option.
•Device Options — allows you to set the following options:
- Language
- Local Access Password
- Network Destination Credentials
- Network Information
- Automatic Configuration Schedule
- Volume
- Configuration Options
- Date and Time
- Power Saver
•Email Server — for the Scan Station to send documents to email
recipients, you must define how the Scan Station will access your
email server (e.g., SMTP, Return Email Address, etc.).
•Active Directory Server — allows you to configure your connection
to the Active Directory Server which allows the Scan Station to
authenticate credentials and look up specific user information, such
as their home directory on the network.
A-61924 August 2019 33
Configuring your device
options
This screen allows you to setup the following device options:
Language — click the down arrow to select the language that will be
used on the Scan Station display.
Local Access Password — allows you to set a password that controls
administrator access to the Scan Station.
Force User
Login
Local Access
Password Set
Local Access Password
Blank (default)
On The user must login into the
Scan Station with their user
name and password. The local
access password is required to
update the Scan Station if a
user inserts a USB drive
containing a configuration file.
The user will login into the Scan
Station with their user name
and password. No password is
required to update the Scan
Station if a USB drive
containing a configuration file is
inserted.
Off Local access password is
required to apply a
configuration file at the Scan
Station with a USB flash drive
containing a configuration file.
No access control.
It is recommended that a local access password be set to guard against a non-
privileged user from gaining access to administrator functions.
34 A-61924 August 2019
Network Destination Credentials — when selected, define the
Username, Password and Domain required to access network
resources.
NOTE: This is only used for network folders when Force User Login
(on the Active Directory Server screen) is not enabled.
1. Enter the network user name assigned to the Scan Station. For
more information see “Network configuration details” on page 9.
NOTE: If you want the Scan Station to have access to network
printers or network shared folders, the credentials provided
must have sufficient privileges to access these resources.
2. Enter the password for the network user name in the Password
field.
NOTE: This password is only used by the Scan Station and will
never be displayed in readable form. The password is
stored in encrypted format.
3. Enter the Microsoft network domain name which the Scan Station
will be connected to in the Domain field. In a workgroup
environment, this field can be left blank.
Network Information — allows you to define DNS suffixes to search
for name resolution.
Automatic Configuration Schedule — the Scan Station can be
configured to look for firmware updates and an updated configuration
on specific days and times. Select this option to allow your Scan Station
to automatically look for an updated configuration and firmware
updates.
1. Enter a network folder where the Scan Station will find updated
configuration settings.
2. Select which day(s) of the week this operation will be performed.
A-61924 August 2019 35
3. Select the time of day you want your Scan Station to check for
updates.
NOTE: When updating a configuration using this method, the fields
on the Add Scanner and Modify Scanner dialog boxes will
not be updated: Scanner Name, IP Address and Remote
Access Password. Refer to “Method 2” on page 122.
Configuration Options — provides the following options
•Allow File Naming — if enabled, allows a user to configure file name
options on both the Scan Station and the Kodak Scan Station 700
Series - Scanner Administration application.
•Allow Saving to USB drive — allows you to enable scanning to a
USB drive. This may be useful in more secure environments where
tighter control is required.
•Hide Network Folder location — enable this option to provide a
more secure environment by partially hiding the location of the
network folder. If this option is enabled, only the end of the network
folder path will be displayed on the Scan Station touchscreen. For
example: \\server\myfolder will be displayed as: ...\myfolder.
•Fast Scanning (one button press scanning) — allows a user to
scan instantly without waiting for the 10-second delay, the Settings
Review screen or the Destination Review screen to be displayed. A
message will only be displayed if the scan session was unsuccessful.
•Allow Voice Annotation — when enabled, allows a user to record a
voice annotation for each batch of scanned documents. By default,
this option is enabled.
•Enable Restricted mode (users cannot select or change
destinations) — when enabled, will only allow users to select a pre-
defined job from the Scan Station touchscreen. These jobs cannot be
changed by the user.
•Allow SharePoint index field changes — when enabled, allows a
user to change existing index fields.
36 A-61924 August 2019
•Allow Kofax Front Office Server index field changes — when
enabled, allows a user to change existing index fields.
•Log all transactions — the Scan Station can log all transactions (all
activity related to login, scanning and saving to destinations) to a
separate transaction file. This file is in XML format and can be
downloaded from the Scan Station. This is useful in environments
that are security-minded or where transactions are used for billing. By
default, all transactions are logged (checked). You can disable
transaction logging by unchecking the checkbox.
•Background processing — allows you to select how jobs are
processed. If background processing is selected, all jobs will be
submitted to a queue and, by default, be processed in a first in, first
out (FIFO) manner. This allows a user to start a second scan job
immediately after the first job is scanned, even if the first scan job is
still being processing.
•Run the Setup Wizard at next restart — when selected, the Setup
Wizard will run when the Scan Station restarts, which provides a
step-by-step procedure allowing you to select configuration options
(e.g., time, date, etc.) when the Scan Station is restarted.
NOTE: The Setup Wizard is run from the Scan Station (not the
Kodak Scan Station 700 Series - Scanner Administration
application).
•Enable output metadata — with each document scanned, a .xml file
will be created and sent to the destination along with the scan file. A
.xsd file that can be used for metadata verification is on the
Installation CD.
•Allow email selection in Jobs mode — allows you to display all of
the email destinations that are configured for a Job along with the
ability to add additional email destinations using an Active Directory
search. This option only works in Jobs mode and appears after the
Job begins.
A-61924 August 2019 37
Date — allows you to set the date format on the Scan Station.
1. From the Date Separator drop-down list, select a symbol to use as a
separator in the date format.
2. Select how you want the date displayed on the Scan Station
touchscreen by selecting a format (year, month, day) from the Date
Format drop-down list.
Time — allows you to set the time format on the Scan Station.
1. Select the Time Zone based on the Scan Station’s location.
NOTE: If Scan Stations are located in different time zones,
separate configuration files will be necessary.
2. If you want the Scan Station to automatically adjust for daylight
savings time, check the Daylight Savings check box.
3. Select either 12 Hour or 24 Hour time format from the Clock drop-
down list.
4. Select the desired separator symbol that will be displayed in the
time format from the Time Separator drop-down list.
5. Select the hours, minutes, seconds of how you want the time format
to be displayed: hh:mm:ss, h:mm:ss, hh:mm or h:mm.
Power Saver — use the up and down arrows to set the amount of time
the Scan Station needs to be inactive before it goes into power saver
mode. The default is 15 minutes.
Depending on the options you selected on the main Device Settings
screen, you will have the option of clicking Next which will display the
next device you want to configure, or Finish which will return you to the
Configuration tab.
38 A-61924 August 2019
Configuring email
settings
For the Scan Station to send documents to email recipients, you must
define how the Scan Station will access your email server.
1. Check Email Server and click Next.
2. Enter an IP address or a fully qualified domain name of your SMTP
server in the Email Server Address field.
3. If your SMTP server requires it, enter a Username, Password and
an optional Domain name for the email server account that the
Scan Station will log into.
4. Most email servers communicate on port 25. If your email server
communicates on a different port, select the desired port number.
5. Select Authentication Scheme to select the specific SMTP
Authentication Scheme used by your email server. Select from the
following options:
• Use Strongest
• None
•Plain
• Login
• MD5 Challenge Response
• NTLM
NOTE: Use Strongest will select the strongest available
authentication scheme reported by the email server. For
more information on authentication schemes, consult your
network administrator.
6. Use the up and down arrows to select the desired Maximum
Attachment Size of an email attachment that can be sent
successfully (1 to 99 MB in 1 MB increments).
A-61924 August 2019 39
7. Enter the email address where you want a notification to be sent
that an email could not be delivered by the Scan Station in the
Return Email Address field. This email address will also be put in
the From field on the email.
8. If you want the user to have the ability to enter an email address that
is not currently in the address book, check the Allow custom Email
Addresses checkbox.
9. If you want the user to have the ability to enter information in the
subject line when scanning to email destinations, check the Allow
custom Email Subject checkbox.
10.Select the security type to setup a secure connection to your email
server. Selections are: None, SSL or Use StartTLS.
•SSL: select this option if your email server requires Secure
Socket Layer (SSL).
•Use StartTLS: select this option if you want to enable a secure
SMTP connection.
NOTE: If selected, make sure your email server is configured to
use StartTLS. If it is not, the Scan Station will fail to send an
email.
11. If email notifications of success or failure are required, you can
make a selection in the Destination Notification fields.
•Email Address: enter the email address for the destination
notifications. If there is an entry in this field, and the user also
enters a notification email address before scanning, the
notification will go to both email addresses.
•Prompt for Email Address: if checked, the user can enter a
notification email address before scanning.
•Success: if checked, an email notification will be sent whenever
a destination is successful.
•Failure: if checked, an email notification will be sent whenever a
destination was not delivered successfully.
40 A-61924 August 2019
NOTES:
• Email destination notifications are sent only when Background
Processing is enabled.
• If Success and Failure are both unchecked, an email notification
will not be sent.
• If Success is checked and you are outputting to several
destinations, you will only receive a success notification if all the
destinations were successful. If any one of them fails, a
notification will not be sent.
•If Fast Scanning is enabled, the user cannot enter a notification
email address before scanning.
• If the Email Address field is set and the user enters a notification
email address before scanning, notifications will be sent to both
email addresses.
• For email destinations, the notification message, “Email
message(s) have been queued” will be displayed.
• Email destinations use the Return Email Address field in the
Email Server settings when an email cannot be delivered.
12.Click Test Connection if you want to check to be sure your settings
are correct. When finished, a Success or Failure message will be
displayed. If the test connection failed, verify that all of your settings
are correct and make any necessary changes, until a Success
message is displayed.
NOTE: You may need to use the scroll bar to access the Test
Connection button.
Depending on the options you selected on the main Device Settings
screen, you will have the option of clicking Next which will display the
next device you want to configure, or Finish which will return you to the
Configuration tab.
A-61924 August 2019 41
Configuring Active
Directory Server settings
If you selected to configure the Active Directory Server, proceed with
the following steps. If not, go to the section that describes the next
device you want to configure.
The Active Directory Server allows you to setup a central location for
network administration and security.
1. Enter an IP address or a fully qualified domain name in the Active
Directory Server Address field.
2. If your server requires it, enter a Username, Password and an
optional Domain name for the Active Directory Server account that
the Scan Station will log into.
3. Most Active Directory Servers communicate on port 389. If your
Active Directory Server communicates on a different port, select the
desired port number.
4. The Base DN (Distinguished Name), Search Field Tag, Email
Address Tag, and Full Name Field Tag are strings that define the
search criteria for the Active Directory Server. See your network
administrator for the specific format of these strings. When you have
the correct format, enter the Base DN, Search Field Tag, Email
Address Tag and Full Name Field Tag.
5. In the Home Directory Tag field enter the name of the tag in your
Active Directory Server that defines where the user’s home directory
is located. This requires the home directory to be defined in your
Active Directory Server database.
If Force User Login is checked, when the user logs into the Scan
Station, their home directory will automatically be used as their
destination.
6. Select the maximum number of records to display when performing
a search from the Search Results To Return field. Select a number
from 1 to 1000.
42 A-61924 August 2019
NOTE: You may need to use the scroll bar to access the Security
Type, Force User Login and the Test Connection options.
7. Select the Security Type to setup a secure connection to your
Active Directory Server. Selections are: None, SSL or TLS.
• If you select SSL or TLS, the Certificate and Certificate
Password fields will be displayed allowing you to select a
certificate file.
• Some certificates require a password. If your certificate requires
a password, enter the password.
8. If you check Force User Login, it requires the user to login before
beginning a scan session. At login, the user will have to enter a user
name, password and domain. These credentials will be used to
access network resources.
NOTE: A default administrator account is available for logging onto
the Scan Station after enabling Force User Login. Initially
the Local Access password will be “blank” and it is up to
you to set this password to prevent user access to
administrative functions. For information on this Local
Access password, see “Configuring your device options” on
page 33.
9. Check User Home Directory to have the Scan Station
automatically create a destination for the logged in user’s home
directory (which is extracted from Active Directory). This can be
enabled if Force User Login is checked.
10.Check User Email Address to have the Scan Station automatically
create an email for the logged in user (which is extracted from
Active Directory). This can be enabled if Force User Login is
checked.
11. Check Allow Email Search to allow the user to do email searches
on the Scan Station when sending to email destinations.
12.Click Test Connection if you want to check to be sure your settings
are correct. When finished, a Success or Failure message will be
displayed. If the test connection failed, verify that all of your settings
are correct and make any necessary changes, until a Success
message is displayed.
Depending on the options you selected on the main Device Settings
screen, you will have the option of clicking Next which will display the
next option you want to configure, or Finish which will return you to the
Configuration tab.
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Configuring email-to-fax
settings
Email to fax is available for all Scan Station 700 Plus Series scanners.
If you use an email-to-fax service (e.g., Nextiva), fax settings can be
configured to allow the Scan Station to send email of scanned images
to fax destinations over a Local Area Network (LAN).
1. Enter the LAN fax server domain name. Click Next.
NOTE: This option works only for an email-to-fax service sending
to a fax number on a domain where no login is required.
44 A-61924 August 2019
2. The following screen will be displayed. Click No.
3. Click Finish.
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Chapter 5 Define Scan Settings
Scan Settings provide basic image processing settings, such as, color/
grayscale/black and white, output file format, compression, and some
advanced options like Hole Fill, Streak Filter, etc.
To define scan
settings
1. Select Edit>Scan Settings.
The Setup Scan Settings screen will be displayed.
46 A-61924 August 2019
2. Click the Add icon. The following screen will be displayed.
3. Make selections from any of the categories (e.g., Black and White
Settings, Advanced Settings, etc.).
NOTE: For a detailed description about the options, see the
sections that follow.
4. When finished making selections, click Next.
5. Enter a name in the Scan Settings Name field that describes this
scan setting.
6. Click Finish.
7. Click Finish.
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Scan Settings
Scan As — select how you want documents to be scanned. Selections
are: Color, Grayscale, Black and White.
File Type — select one of the following options:
•JPEG: this option is only available for Color or Grayscale. If your
Scan As selection is Black and White and JPEG is selected, your
Scan As selection will automatically change to Color.
•TIFF - Single Page: creates multiple files, one for each side of a
scanned page.
•TIFF - Multi Page: creates one file that contains all of the scanned
pages.
NOTE: The compression setting depends on the Scan As selection.
If the Scan As selection is Black and White, select a
compression setting from the Black and White Settings. If the
Scan As selection is Color or Grayscale, select a
compression setting from the Color Settings.
•PDF: creates a PDF document. See “PDF Settings” on page 57 for
more information.
•DOC: creates a Microsoft Word document.
•RTF: creates a Rich Text Format file which can be read by a number
of applications.
•XLS: creates a Microsoft Excel spreadsheet.
NOTES:
• When scanning to DOC, RTF and XLS, optical character recognition
is performed on the scanned image. The .doc, .rtf or .xls file produced
is based on the OCR results; therefore, the result may not be
identical to the original.
• When you select DOC, RTF or XLS, the Language option will be
displayed. Select the language you want used to generate the file.
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Input Type — select one of the following options:
•Two Sided: the Scan Station will scan the front and back in a single
pass.
•One-Sided - Face Down: if you select this option, the documents
must be put in the input tray face down (the side you want to scan
facing the input tray).
•One-Sided - Face Up: if you select this option, the documents must
be put in the input tray face up (the side you want to scan facing
toward you).
Resolution (DPI) — select 100, 150, 200, 240, 300, 400 or 600 dpi.
Higher resolutions produce better quality images, but larger file sizes.
NOTE: If the Document Type is PDF, this resolution setting is ignored
because the PDF resolution setting is used.
Document Type — select one of the following options:
•Text with Graphics: the documents contain a mix of text, business
graphics (bar graphs, pie charts, etc.) and line art.
•Text: the documents contain mostly text.
•Photographs: the documents contain mostly photographs.
Cropping — select one of the following options:
•Automatic: automatically detects the border of an image and
straightens it if necessary.
•Aggressive: automatically detects the border of an image,
straightens it if necessary, and eliminates any residual black border
on any image edges. In order to achieve this, there is a possibility
that a small amount of image data from the edge of the document
may be lost.
Post Scan Rotation — select None or Automatic. If you select
Automatic, the Scan Station will analyze each document to determine
how it was fed and rotate the image to the proper orientation.
Black and White
Settings
The Black and White settings will be grayed out, if your Scan As
selection is Color or Grayscale.
Compression — you can select None or Group 4.
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Conversion Quality —allows you to select Best (iThresholding) or
Normal (ATP).
•Best (iThresholding) — the Scan Station dynamically evaluates
each document to determine the optimal threshold value to produce
the highest quality image. This allows scanning of mixed document
sets with varying quality (such as faint text, shaded backgrounds, or
color backgrounds) to be scanned using a single setting thus
reducing the need for document sorting. When Best is selected, only
Contrast can be adjusted.
•Normal (ATP) (Adaptive Threshold Processing) — separates the
foreground information in an image (e.g., text, graphics, lines, etc.)
from the background information (i.e., white or non-white paper
background). When Normal is selected, you can adjust both
Threshold and Contrast.
Contrast — adjusts the amount of the image foreground which is kept
or attenuated. Decreasing this setting will reduce the amount of noise at
the expense of possibly losing faint text. Increasing this setting will help
make faint text more visible at the expense of creating more noise.
Threshold — aids in controlling the level at which a pixel is considered
black or white. Decreasing this setting will make the image appear
lighter, and can be used to subdue background noise. Increasing this
setting will make the image appear darker, and can be used to help pick
up light information. This options range from 0 to 255.
Noise Filters — select one of the following options:
•Lone Pixel: reduces random noise by converting a single black pixel
to white when it is completely surrounded by white pixels or by
converting a single white pixel to black when it is completely
surrounded by black pixels.
•Majority Rule: sets each pixel based on its surrounding pixels. The
pixel will become white if the majority of the surrounding pixels are
white and vice versa.
Image Filters — you can select None or Halftone Removal. Halftone
Removal enhances dot matrix text and images with halftone screens
(e.g., newspaper photographs).
Color Settings
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Compression — select JPEG, None or LZW. JPEG creates multiple
files, one for the front and back of a page. If JPEG is selected, you can
select a Quality option of: Draft, Good, Better, Best or Superior.
NOTE: LZW is only available if TIFF: Single Page or TIFF Multi Page
is selected for the File Type.
Quality — allows you to select a Draft, Good, Better, Best or
Superior quality option. When saving a file as PDF, predefined
resolution settings will be used when selecting Good (150 dpi), Better
(200 dpi), and Best (300 dpi). The Scan Station dpi settings will not be
used when scanning in PDF mode.
NOTE: The quality settings impact the final size of the file (Draft
producing the smallest file size and Superior producing the
largest file size).
Brightness and Contrast — you can select None, Automatic or
Manual. If you select Automatic, the Scan Station will select the values
to use. If you select Manual, you can set specific values that will be
used for all images:
•Brightness: changes the amount of white in the color or grayscale
image. The values range from 1 to 100.
•Contrast: enhances or diminishes the differences between light and
dark pixels.
NOTE: If you are scanning documents with faint text added for security
and dark text that you want to keep for OCR, decrease this
setting.
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Color Balance — select one of the following options:
• None
•Automatic: adjusts the white background of each document to pure
white. This option compensates for the variations that occur between
different weights and brands of paper. This is not recommended for
use with photographs.
•Automatic - Advanced: for advanced users that want to further
adjust the Automatic option.
-Aggressiveness: allows you to adjust the extent of the variation.
Increasing this value can help with documents that have yellowed
due to age. The values range from -2 to 2.
•Manual: allows you to set specific values that will be used for all
images:
-Red: changes the amount of red in the color image. The values
range from 1 to 100.
-Green: changes the amount of green in the color image. The
values range from 1 to 100.
-Blue: changes the amount of blue in the color image. The values
range from 1 to 100.
NOTE: Color Balance is not available for grayscale images.
Sharpen — controls the enhancement of edges in the document.
Options include: None, Normal, High and Exaggerated.
Background Smoothing — using this option for documents or forms
with a background color will help produce images with a more uniform
background color. This option improves image quality and may reduce
file size.
• None
•Automatic: smooths up to three background colors.
•Automatic - Advanced: for advanced users that want to further
adjust the Automatic option.
-Aggressiveness: allows you to adjust the extent to which the
background(s) are determined. The values range from -10 to 10.
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Advanced Settings
Hole Fill: allows you to fill in the holes that are around the edges of
your document. The types of holes that are filled include: round,
rectangular, and irregularly shaped (e.g., double-punched or those
having a slight tear that could have occurred when the document was
removed from a binder).
Blank Image Detection: used to detect blank pages (e.g., the back
side of a document), so these pages can be discarded. If you select this
option, you can select Based on Document Content where you can
select an aggressiveness value where document images that fall below
the value will be discarded.
Image Edge Fill: fills the edges of the final electronic image by
covering the area with the selected color.
• None
•Automatic: the scanner will automatically fill the edges of the image
using the surrounding color.
•Automatic - include tears: in addition to filling the edges, the Scan
Station will also fill in tears along the edge of document.
• White: allows you to enter values for the Top, Bottom, Left and Right
margins.
• Black: allows you to enter values for the Top, Bottom, Left and Right
margins.
Streak Filter: allows you to configure the Scan Station to filter vertical
streaks from your images. Streaks are lines which may appear on an
image and are not part of the original document. Streaks may be
caused by contaminants on your documents (e.g., dirt, dust or frayed
edges) or by not following the recommended cleaning procedures for
your Scan Station. Click Streak Filter to turn this option on where you
can select an Aggressiveness value which allows you to adjust the
extent at which the streaks are filtered. The values range from -2 to 2.
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Color Dropout — used to eliminate a form's background so that only
the entered data is included in the electronic image (e.g., remove the
form’s lines and boxes). For black and white images, these settings
affect the grayscale version of the document which the Scan Station
analyzes to produce that electronic image. This option is only
applicable for grayscale and black and white images. Select one of the
following options:
• None
•Multiple: drops colors other than dark shades (e.g., black or dark
blue ink)
•Predominant: drops the predominant color
•Blue
• Green
•Red
NOTE: When you select Multiple or Predominant, you can adjust
the Aggressiveness value to the extent at which colors are
dropped. The values range from -2 to 2. The default is 0.
Combine Front and Back Images — typically one image is created for
a document the front side and another image is created for the back
side. Turn this option on if you want one image that contains both the
front side and back side of the document. Select one of the following
options:
• None
•Front on Top: front side will be above the back side within the image.
•Front on Bottom: back side will be above the front side within the
image.
•Front on Left: front side will be to the left of the back side within the
image.
•Front on Right: back side will be to the left of the front side within the
image.
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Auto Color Detection — the scanner can detect color pages and
automatically save a color (or grayscale) image instead of black and
white, for just the color pages.
•Low: image/page requires only a small amount of color to be saved
as color/grayscale, e.g. primarily black text with small logos.
•Medium: image/page requires more color, as compared with the Low
option, before being saved as color/grayscale.
•High: image/page requires more color, as compared with the Medium
option, before being saved as color/grayscale. Used for
distinguishing images containing medium- to large-size colorful
photos from plain black text. Photos with neutral colors may require
adjustments to the Color Threshold or Color Amount values in order
to be captured correctly.
•Custom: allows you to manually adjust the Color amount and/or
Color threshold.
-Color amount — the amount of color that needs to be present in a
page before it will be saved as either color/grayscale. As the value
of Color Amount increases, more color pixels are required. Valid
values are 1 to 200.
-Color threshold — the color threshold or saturation (i.e., pale blue
vs. dark blue) at which a given color will be included in the color
amount calculation. A higher value indicates that a more intense
color is required. Valid values are 0 to 100.
NOTE: When setting Auto Color Detection values, it is suggested
that you start with the Medium option and scan a typical job
set. If too many images were returned as color/grayscale vs.
black and white, then change to the High option and re-run
the job. If too few images were returned as color/grayscale
vs. black and white, then change to the Low option and re-
run the job. If none of these options provide the desired
result, select Custom to manually adjust Color Amount and/
or Color Threshold.
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Multifeed Ultrasonic Detection — multifeed detection aids in
document processing by detecting documents that may go through the
feeder overlapped. Multifeeds can happen due to stapled documents,
adhesives on documents, or electrostatically charged documents.
Check this option if you want to enable a Multifeed Response when a
multifeed is detected.
•Multifeed Sensitivity — controls how aggressively the scanner will
work to determine if more than one document is fed into the scanner.
Multifeeds are triggered by detecting air gaps between documents.
This allows multifeed detection to be used with job sets containing
documents with mixed thicknesses.
-Low: least aggressive setting and is less likely to detect labels,
poor quality, thick or wrinkled documents as multi-fed documents.
-Medium: use if your job set has varying document thicknesses or
labels attached to the document. Depending on the label material,
most documents with labels should not be detected as a multi-fed
document.
-High: the most aggressive setting. This is a good setting to use if
all documents have a thickness no greater than 20-lb. bond paper.
NOTE: Regardless of the setting, “sticky” notes may still be detected
as multi-fed documents.
•Multifeed Response — select what action you want the Scan
Station to take when a multifeed is detected. With all options, the
condition will be logged in the Scan Station.
-Continue Scanning: the Scan Station will continue to scan.
-Stop Scanning: scanning will stop and you will have to option to
continue scanning or cancel the batch. Verify that the paper path
has been cleared and restart the scan session from the scanning
application.
Maximum Document Length (in.) — allows you to select the
maximum length of the documents in your job. If the Scan Station
detects a document longer than this value, it will determine that a paper
jam has occurred. The default is 14 inches. Maximum length is 160
inches; minimum length is 2.5 inches.
Reverse Page Order — if enabled, the Scan Station will reverse the
order of the scanned images from the order in which the documents
were scanned.
Allow Adding Pages To Scan Job — when enabled, the user can
continue to add pages to a scan job. After all pages in the input tray
have been scanned, a message will be displayed asking if they want to
add more pages. If the user selects Yes, the additional pages will be
scanned and the message will be displayed again until the user selects
No, or the 30-second timeout has occurred.
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Barcode Type — select a barcode type.
Barcodes are read anywhere on the front and back of a document. The
read order is left to right, top to bottom in both horizontal and vertical
orientations. A maximum of 10 barcodes are read on each side of a
document.
NOTES:
• Barcode accuracy is highly dependent on the quality of the scanned
image. Higher resolution and larger barcodes will increase accuracy.
Recommended scanner settings are 300 dpi, black and white or
grayscale. If your output type is PDF, the Best quality setting should
be used. Image compression may also affect accuracy. Choose the
minimum compression, or uncompressed, to increase read accuracy.
• If you define an Index Template, the values set in the index template
will override any options selected here. See “Chapter 6 Index
Templates” on page 61 for more information.
Select the barcode type(s) from the Barcode Type list that match the
barcodes on the documents to be scanned. Barcode data read when a
document is scanned will be saved as metadata to a corresponding
.xml file. A .xsd file has been provided on the Installation CD to validate
the metadata file for integration into your back-end system.
NOTE: You must check Enable output metadata in Device Settings to
create the output metadata file.
Available barcode types are:
• Code 3 of 9
• CODABAR
• Interleaved 2 of 5
• Code 128
•UPC-A
•UPC-E
• EAN 8
• EAN 13
• PDF-417
NOTE: Selection of multiple barcode types may affect throughput
performance.
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PDF Settings
Quality — allows you to select a Good, Better or Best quality option.
When saving a file as PDF, predefined resolution settings will be used
when selecting Good (150 dpi), Better (200 dpi), and Best (300 dpi).
The Scan Station dpi settings will not be used when scanning in PDF
mode.
Searchable — creates a single- or multi-page document that contains
both text and image data. OCR (Optical Character Recognition)
technology is used to extract text information from the scanned image
data. When you select this option, the Language option is displayed.
Select the language you want used to generate the PDF file.
NOTE: This option specifically turns on OCR. OCR can also be enabled
by selecting XLS, DOC and RTF output.
Single Pages — creates a PDF file for every page scanned. If
scanning a two-sided document, a separate file will be created for both
the front and back page.
Secure — allows the user to enter a password that will be used to
encrypt the file before the file is delivered. The password will be sent in
a separate email when Email is one of the destination selections.
Compatibility — this option is specialized for the digital preservation of
electronic documents and is used if you want to generate a PDF that
will be used for long term needs. Select the desired PDF option from
the drop-down list.
NOTE: PDF/A and Secure are mutually exclusive.
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Filename Settings
File Name Settings allow you to define values that determine the
locations (directories or subdirectories) and file name used when
creating scanned documents. You might want to:
• Define a folder name where scanned documents will be placed when
scanning to a network folder, FTP location or USB drive destination.
• Define a file name prefix that will be applied to every scanned
document created. Scanned documents are created with this prefix.
• Allow user input of other text to include in the file name, based on the
specific documents being scanned.
• Include a date and time stamp in the file name.
For example, if you define a prefix of receipts with a date and time
stamp, and a folder name of 2012, the scanned document file name will
have the format: receipts_20120117_092219.tif and is placed in a
folder called 2012.
•Device Name — allows you to use the Scan Station name in the file
name or as part of the file path.
•User Name — the user name of the person logged into the Scan
Station. If Force User login is disabled (not required to login to the
Scan Station), the User name will be blank.
•Job Name — the title that is displayed on the Job button selected
when using the Jobs screen. If working with the walk-up Scan
Station, the Job name will be blank. This is not a valid selection if you
have not defined a job. For more information see “Chapter 9 Create
Jobs” on page 105.
•Date — allows you to enter the date in the file name or as part of the
file path.
•Time (hhmmssff) — allows you to add the time (hhmmssff) in the file
name or as part of the file path.
•Sequence Number — allows you to use a sequence number in the
file name or as part of the file path.
•Text — allows you to type in text that will be used in the file name or
as part of the file path. This is limited to the maximum characters
allowed by the target operating system.
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•User Input — causes the Scan Station to prompt for file name input
when a user scans with this job; the value entered by the user
becomes part of the file name.
•Directory Separator — allows you to use a separator in the file
name or as part of the file path.
NOTES:
• Use the up and down arrows to reorder the items in the boxes.
• When entering values, the sample file name will be displayed in the
text box at the bottom of the screen.
• When you select Text, Date or Sequence Number additional
selections will be displayed on the right.
• At least one entry must always be in the File Name field.
• If you defined an Index Template, the values set in the index template
will override any options selected here. For more information, see
“Chapter 6 Index Templates” on page 61.
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Chapter 6 Index Templates
This chapter provides procedures for using the Index Template to
define barcode and OCR regions and then use them to create a path
and file name.
An index template is used to define index fields on a document to be
scanned. The index fields contain information that can be used to
classify, sort, or store the scanned documents in a particular order
(referred to as indexing). The index fields will either be one or more
barcodes and/or one or more areas of text (OCR data). The index
template also allows you to specify how to use the index field from a
defined region in a file name or directory path.
An index template allows you to specify where the barcode and OCR is
on the document and where to use the information when creating the
path and file name for the scanned document.
Index templates are used in conjunction with Jobs (see “Chapter 9
Create Jobs” on page 105 for more information). A Job will be set up to
process each type of form along with any documents related to that
form. For example, one job may be setup to process an insurance form,
another job may be setup to process an invoice form, etc. An index
template would be defined for each unique type of document (form) and
then associated with the job configured to scan and process that form.
Each index template is associated with one form.
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Creating an index
template
The steps below describe how to set up an index template. See the
sections that follow for field and icon descriptions on each of the Index
Template screens. There are two Index Template Settings screens: one
screen is where you add, edit and delete index templates; the other
screen is where you define the name of the index template.
1. Scan a representative document for each type of unique document
(form) that you want to define a barcode or OCR index.
2. Select Edit>Index Templates. The Setup Index Templates screen
will be displayed. If index templates have already been defined, they
will be listed on this screen, otherwise the screen will be blank.
3. Click the Add icon . The Index Template Settings screen will be
displayed.
4. Select the Index Field Editor icon to create a barcode and/or
OCR index fields The Index Field Editor screen will be displayed.
5. Click the Open Image icon . The Select Image dialog box will
be displayed.
6. Select one of the scanned documents you scanned in Step 1 that
you want to apply an barcode/OCR region to. When the image is
selected, it will be displayed in the image window on the Index Field
Editor screen.
7. Determine if you want to create a barcode or OCR region.
• If you want to define a OCR region, click the OCR icon .
• If you want to define a barcode region, click the Barcode
icon .
When the icon is clicked, a cross hair is displayed. Move the cross
hair to the area you want to select, click and hold the left mouse
button, drag the cross hair across the part of the image you want and
release the button. Depending on your selection the Barcode (or
OCR) Field Properties screen will be displayed.
NOTES:
• If you want to change the location of the index field, click inside
the field and drag it to a new location.
• If you need to change the size of an index field, click one of the
red handles and drag it to adjust the size.
• If an index field is selected, the Barcode and OCR icons will be
disabled. Click anywhere outside of an index field to enable these
icons.
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8. Define the barcode or OCR region on the Barcode Field Properties
screen or the OCR Field Properties screen and click Done. The
Index Field Editor screen will be redisplayed with the index(es) and
index field properties you set up. Click OK. The Index Template
Settings screen will be displayed.
9. Define your File Name Settings by selecting the values from the
drop-down list and click Next.
10.When the Index Template Setting screen is displayed, enter the
desired template name in the Index Template Name field and click
Finish to return to the Setup Index Templates screen. The index
template you created will be displayed.
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Setup Index
Templates screen
The Setup Index Templates screen displays any index templates that
have been previously defined and allows you to add, edit and delete
index templates.
Index Template list — displays the index templates that have been
created.
Cancel — closes the Setup Index Templates screen and returns you to
the Kodak Scan Station 700 Series - Scanner Administration
application main screen.
Previous, Next, Finish — not available on this screen.
Icon Description
Displays the Index Template Settings screen, which allows you
to add an index template.
Allows you to view or edit the selected index template.
Allows you to delete the selected index template.
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Index Template
Settings screen
The Index Template Settings screen allows you to create and maintain
index fields.
Index Settings
•Index box — displays the index fields that have been created for your
index template.
•Page Count Separation — allows you to separate documents based
on a page count. If page count separation is enabled then separation
based on a barcode cannot be enabled.
Icon Description
Index Field Editor icon displays the Index Field Editor screen
where you can create a barcode or OCR index field(s) for your
index template.
Allows you to delete the selected index field.
Allows you to view or edit the selected index field.
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File Name Settings
File Name Settings field — allows you to define values that determine
the locations (directories or subdirectories) and file name used when
creating scanned documents. You can define a folder name where
scanned documents will be placed when scanning to a network folder,
FTP location or USB drive destination. Click the down arrow to display
a list of values that you can add to your file name path. You must make
at least one entry in this field.
•Device Name — uses the Scan Station name in the file name or part
of the file path.
•User Name — uses the logged-in user name in the file name or part
of the file path.
•Job Name — uses the job name in the file name or part of the file
path.
•Date — allows you to enter the date in the file name or part of the file
path.
•Time (hhmmssff) — adds the time (hhmmssff) in the file name or
part of the file path.
•Page — uses a page number in the file name or part of the file path.
•Sequence Number — uses a sequence number in the file name or
part of the file path.
Icon Description
Allows you to add the file name value that is currently displayed
or selected in the File Name Settings drop-down list to your file
name path. Any indexes that you have defined will also be
displayed in the list.
Allows you to delete the selected index field.
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•Text — allows you to enter any text that will be used in the file name
or as part of the file path. This is limited to the maximum characters
allowed by the target operating system.
•User Input — causes the Scan Station to prompt for file name input
when a user scans with this job; the value entered by the user
becomes part of the file name.
•Directory Separator — uses a separator as part of the file path.
•Indexes — these are the names that you defined when you
configured your barcode and/or OCR regions which you can use in
the file name or as part of the file path.
NOTES:
• Use the up and down arrows to reorder the items in the boxes.
• When entering values, the sample file name will be displayed in
the text box at the bottom of the screen.
• When you select Text, Date or Sequence Number additional
selections will be displayed on the right.
• At runtime, invalid file name characters will be replaced by a ‘’?’’.
• At runtime, file names cannot exceed 256 characters in length.
Cancel — closes the Index Template Settings screen and returns you
to the Setup Index Templates screen.
Next — goes to the next Index Template Settings screen where you
can enter a name for this index template.
Finish — saves your selections and returns to the Setup Index
Templates screen.
NOTE: If you are setting up a new index template, Finish will not be
available, you must click Next to name your index template.
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Index Template
Settings (name)
screen
The Index Template Settings (name) screen will be redisplayed after
you configure your index template values where you will enter an Index
Template name.
Cancel and Finish — returns to the Index Setup Template screen.
Previous — returns to the previous screen.
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Index Field Editor
screen
Use this screen to create barcode and/or OCR index fields.
Icons
Index box — displays any index fields that you have defined for this
index template.
Viewer area — when an image is selected, it will be displayed in the
Viewer area of the Index Field Editor screen where you can select an
area to apply an OCR and/or barcode region to.
Properties box — displays the options that you selected on the
Barcode Field Properties and/or OCR Field Properties screen.
OK — saves your changes and returns to the Index Template Settings
screen.
Cancel — closes the Index Field Editor screen without saving any
changes.
Open Image: displays the Select Image dialog box where
you can select a JPEG or TIFF image to apply an OCR and/
or barcode region to.
View icons: select the Zoom In, Zoom Out or Actual 1:1 icon
to view the image at the desired viewing size.
Edit: displays the OCR Field Properties or Barcode Field
Properties screen where you can make changes to the
selected index value.
Delete: deletes the selected index value.
Barcode: displays the Barcode Field Properties screen
where you can set up the properties of a barcode index field.
Index: displays the OCR Field Properties screen where you
can setup the properties of an OCR index field.
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Barcode Field
Properties screen
The Barcode Field Properties screen allows you to set up a barcode
index field and this screen can be accessed by releasing the mouse
button after drawing the region around the desire barcode field or by
selecting the Edit icon on the Index Field Editor screen.
•Field Name — the barcode field must have a name in order to save
it. This name identifies the barcode field and is displayed in:
- the Index list in the Index Field Editor.
- the Index list in the Index Template Settings screen.
-the File Name Settings drop-down list.
•Default Value — the value entered in this field will be used if the
barcode cannot be read or is missing.
•Type — lists the types of barcodes that are available. Only one
barcode type can be selected. The following barcode types are
supported:
•Verify Checksum — check this box if the barcode contains a
checksum character. Checksum characters help ensure the accuracy
of barcode reading. Not all barcode types support checksum
verification. Barcode types that optionally support checksum
verification include: Code 3 of 9, CODABAR and Interleaved 2 of 5.
Some barcode types such as, PDF-417, UPC and EAN have a built-
in checksum capability that cannot be disabled.
If Verify Checksum is not checked for barcodes containing a
checksum, the checksum value (usually the last character of the
barcode) will appear in the barcode value; otherwise, the check digit
will remain hidden.
Code 3 of 9 UPC-E
CODABAR EAN-8
Interleaved 2 of 5 EAN-13
Code 128 PDF-417
UPC-A
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If checksum verification fails during scanning, a barcode value is not
generated. Some barcode types, such as Code 128, have mandatory
checksum characters. The code is always present and must be
correct for the value to be read. Other codes have optional checksum
characters which then add an additional character when present.
To read invalid Code 128 symbols, you can select the Minimum
Partial Length option. It will report the data characters even if
checksum fails. The invalid checksum will not be returned. When the
barcode has an optional checksum, it will not be validated by the
software.
Selecting Minimum Partial Length for a barcode with an optional
checksum will return what it finds, whether it is good or bad.
Occasionally, a barcode will return the correct result but the
checksum fails.
•Minimum Length — enter a minimum length of the barcode value in
this field. The default minimum length is 6. It is recommended that the
minimum length be set at 6 or less in order to retain barcode values
in cases of a partial reading.
•Minimum Partial Length — enter a value in this field if you want to
generate a barcode value, even if it is incomplete. This is useful for
barcodes that are only used for document separation where the
absolute value is less critical.
NOTE: Minimum Partial Length should not be used when Verify
Checksum is checked, as this may result in a barcode value
being generated when checksum verification fails.
•Confidence — enter a number in this field to restrict what is
considered to be a successful barcode read. For example, the higher
the value that is entered, the chance of misreading barcodes will be
reduced. Confidence values range from 0 (any confidence) to 100
(absolute certainty).
•Orientation — specify the orientation of the barcodes in the
document. Selections are: Horizontal, Vertical and Horizontal and
Horizontal.
•Filtering — when reading barcodes from fax machines or other
devices that may have CCD pixel dropout, applying a filter may help
the read rate if bars are missing pixels. Selecting Filter1 will fill a gap
in a bar of 1 pixel. Filter2 will fill a gap of 2 pixels, etc.
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•Separation — allows you to use a barcode as an indicator to create
a new document. This document is referred to as a “separator
document”. Separation can only be selected for one index.
-None
-Create a new document — the separator document and all
following documents are separated into a new document.
-Delete Page — all documents following the separator document
are separated into a new document. The separator document is
deleted. This is important when the separator document is used for
the purpose of document separation and does not contain any
significant information. The barcode, however, is still available for
indexing. However, if Delete Page is enabled, and Enable output
metadata (Device Settings/Configuration Options) is also enabled,
the bar code from this deleted page will not show up in the xml file.
-Delete duplex page — deletes the separator document and the
following page when scanning two-sided documents. This is
important when a separator document is used for the purpose of
document separation and does not contain any significant
information. The barcode, however, is still available for indexing.
However, if Delete duplex page is enabled, and Enable output
metadata (Device Settings/Configuration Options) is also enabled,
the bar code from this deleted page will not show up in the xml file.
NOTE: Do not enable Blank Page Detection when using the
Delete duplex page option.
•Quality — If desired, select a quality setting between Worst and
Best. The highest quality barcodes are printed by a laser printer or
pre-printed with an offset printer. Lower quality barcodes are printed
with inkjet or dot-matrix technology. Depending on the quality of
barcodes being scanned, set the Quality level accordingly. The
higher the quality setting, the faster the barcode read performance.
Done — saves your barcode index fields and returns to the Index
Template Settings screen.
Cancel — closes the Barcode Field Properties screen and returns you
to the Index Template Settings screen without saving your changes.
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OCR Field Properties
screen
The OCR Field Properties screen allows you to set up an OCR index
field. This screen can be accessed by releasing the mouse button after
drawing the region around the desire OCR field or by selecting the Edit
icon on the Index Field Editor screen.
•Field Name — enter the name of the OCR field. The OCR field must
have a name in order to save it. This name identifies the OCR field
and is displayed in:
• the Index list in the Index Field Editor.
• the Index list in the Index Template Settings screen.
•the File Name Settings drop-down list.
•Default Value — the value entered in this field will be used if the
OCR index field cannot be read or is missing.
•Language — select the appropriate language from the drop-down
list to ensure that special language-specific characters (e.g., ç or ü)
will be recognized.
Done — saves your OCR index values and returns to the Index
Template Settings screen.
Cancel — closes the OCR Field Properties screen and returns you to
the Index Template Settings screen without saving your changes.
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Use cases Following are some use cases where barcode detection can be useful.
There could be many variations on these cases but these should be
helpful in understanding how Scan Station uses barcode detection.
Car dealership
A car dealership has 20 locations and a key part of its business
depends on processing car loan applications. The customer is usually
waiting in the lobby for the approval. A car loan application is done on a
standard paper form which contains a unique barcode. Supporting
documentation such as a copy of a driver's license, taxes, proof of
income or residence can also be provided.
Problem
The salesperson fills out the application with the customer and faxes it
to the corporate office. The salesperson calls the corporate office to be
sure it arrived and is being processed. The image quality of the fax is
frequently poor and rescans are common because settings are not pre-
set. Therefore, the salesperson spends their time trying to keep the
customer from leaving the dealership and calling the corporate office to
determine a decision on the loan.
Solution
Using a Scan Station a Car Loan job is configured to have the correct
scan settings and destination. The salesperson walks up to the Scan
Station with the loan application and supporting documentation, scans
the document(s) in the correct order and selects the preconfigured Car
Loan button. The job is setup to scan a region of interest on the image
for a barcode. The barcode is scanned and the value is used to
uniquely name the file (Car Loan Number).
The output filename is formatted such as:
Dealership1-Salesperson1-CarLoanNumber.pdf
The destination is an email address at Corporate Finance.
The salesperson sees the job is scanned and has completed
successfully. They turn their attention to the customer and a few
minutes later a text message from Corporate Finance arrives indicating
the loan application is being processed and should be completed within
30 minutes.
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Hotel Management Company
Problem
A company owns over 100 hotels in 70 countries around the world. The
manager of each hotel can authorize discounts on the services they
provide to their guests but must record the discount for operations, tax
and governance reasons. For each discount an invoice for the hotel's
services is altered (in handwriting) by the general manager and signed
by a customer. The invoice is then scanned and sent to accounting at
the corporate office while a record of the transaction is recorded in the
local hotel's daily ledger. By law, all discounts must be justified back to
corporate and all books aligned in 24 hours or less.
Solution
The invoice is usually a one-page document with a unique barcode.
The discount is written by hand, the customer signs acknowledgement
of receipt of the discount, the altered invoice is scanned and the image
is sent to the corporate office.
A single page JPEG is sent to an SFTP destination where the directory
name needs to vary at the time of the scan, based on the hotel location,
machine name, the user who is scanning and barcode value of the
invoice and date/time.
Example:
sftp:\\corporate-server\discounts\country\hotel-
location\machine-name\user\barcode value-date-
time.jpg
In most cases, each invoice will be a single page. In 5% of the cases,
the invoice may be two pages or more. In these cases, the file name
should be the same as the first, but with a sequential suffix added.
Example:
sftp:\\corporate-server\discounts\country\hotel-
location\machine-name\user\barcode value-date-
time.jpg
sftp:\\corporate-server\discounts\country\hotel-
location\machine-name\user\barcode value-date-time-
01.jpg
When the next barcode is read the filename is reset to:
sftp:\\corporate-server\discounts\country\hotel-
location\machine-name\user\barcode value-date-
time.jpg
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A-61924 August 2019 77
Chapter 7 Create Destinations
This chapter provides procedures for adding destinations (e.g., email,
network folder, printer, FTP, etc.).
Accessing the
Destinations screen
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen. The
Destinations screen allows you to create destinations for: Email,
Network, Printer, FTP, Email to Fax, SharePoint and Kofax Front
Office Server.
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NOTE: Scan Station 700 Plus Series scanners do not support fax
as a destination.
3. Select the destination type you want to create. When you select a
destination type, a recommended name for the destination will be
displayed in the Destination Name field. You can change this name
by entering a name that is meaningful to you. This is the name that
will be displayed on the Scan Station touchscreen.
4. Click Next. The application will step you through each destination
configuration.
NOTE: For a detailed description about the different destination
types see the sections that follow.
Destination layout
and terminology
After setting up a destination, a screen similar to the one below will list
your destination types, destination groups and destinations.
Destination type
Destination group
Destination
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Setting up a email
destination
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select Email.
4. Click Next.
5. Enter a name in the Description field and an email address in the
Enter a complete email address field where you want the scanned
documents to be sent.
•Search allows you to search the network address book for email
addresses. Any addresses found while searching can be added
to the currently selected email group.
NOTES:
- The network address book is the one associated with the
SMTP server configured under Device Settings (Email
server).
- If more than 20 addresses are found that match the search
criteria, you may want to refine your search by adding more
information, such as the first name of the person you are
searching; for example, “smith joe” instead of just “smith”.
- Wildcards can be added before and after the search criteria.
- The Search function relies on the Active Directory Server
device settings specified to function correctly. See
“Configuring Active Directory Server settings” on page 41 for
more information.
•Import allows you to import a CSV file. See “Importing an email
address book” on page 81 for more information.
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6. Click Finish. The following screen will be displayed showing the
email destinations and groups.
7. If you want to add more email destinations within the same email
destination group, click the Add icon and repeat Steps 5 and 6.
8. To add another email destination group, select the email destination
type and then click the Add icon, otherwise, click Finish.
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Importing an email
address book
CSV files are data files that represent database information. Each row
contains data values that are separated by a comma. Each comma
found on a line of text represents a column of data from the original
database. The example below shows typical data exported from
Microsoft’s Outlook Express.
NOTE: The first row may contain the data column header information
and not actual data.
Outlook Express allows you to export your email address book to a
comma-separated file. When you export your email address book, you
can select which data columns you want to export.
NOTE: Other email programs may not allow you to select which data
columns to export.
It is recommended that you only export the first name, last name, and
email address.
1. Click Import. The Import Email Addresses dialog box will be
displayed.
2. Enter the file name in the File field that contains the email addresses
you want to import. If necessary, use the Browse button to locate
the file.
First Row First Name,Last Name,Email Address
Smith,John,johnsmith@rochester.rr.com
Tom,Brown,Tombrown123@yahoo.com
William,Doe,wdoe@msn.com
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3. Many email client applications automatically export the column
headings as the first row of data. If you do not want to import the
column headings as the first row, check Skip first row of data.
NOTE: Some email applications also export the data with
additional quote characters surrounding the data. The
quote characters will be removed while importing data.
4. Enter the column numbers where the First Name, Last Name and
Email Address appear in the CSV file.
After selecting a CSV file and column locations, a preview will be
displayed showing the results of the file Column Location
selections. If the column selections are changed, the preview will
reflect these changes.
For example, if the three File Column Location values are 1, 2, and
3 the preview would display the following:
The First Name and Last Name are combined to form the email
address display name. The Email Address is used to create the
email address.
If all three File Column Location values were set to 1, then the
preview would look like this:
5. Click Import. The email addresses will be added to the selected
email group.
First Name Last Name Email Address
First Name First Name First Name
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Setting up a network
destination
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select Network.
4. Click Next.
5. Enter a network destination name that is meaningful to you in the
Description field.
6. Enter a fully qualified folder path in the Enter a complete directory
path field and click Finish.
NOTE: You must use a full network path if you are scanning to a
DFS based network.
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The following screen will be displayed showing the network
destination and group.
7. If you want to add more network destinations within the same
network destination group, click the Add icon and repeat Steps 5
and 6.
8. To add another network destination group, select the network
destination type and then click the Add icon, otherwise, click
Finish.
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Setting up a printer
destination
Before installing printers, be sure you have a Windows 10, 64-bit
compatible driver for the Scan Station 700 Plus series scanner.
The Scan Station can connect to printers in the following ways:
• Connect to a printer that is connected to a print server on a network
domain. See “Setting up a print server printer destination” on page 85
for procedures.
• Connect to a printer that is shared by another computer on a network
workgroup. See “Setting up a shared workgroup printer destination”
on page 87.
• Connect to a network printer that is directly connected to the network
via an Ethernet cable plugged directly into a router or hub. See
“Setting up a printer connected directly to the network” on page 89.
In each of these scenarios, Microsoft Windows may also require login
credentials for any device requesting access to a network printer.
Setting up a print server
printer destination
If you want to connect to a printer through a print server on a network
domain do the following.
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select Printer.
4. Click Next.
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5. Enter any text that describes the printer in the Description field.
6. Enter the fully qualified path to the print server and print queue (e.g.,
\\printservername\printqueue) in the Enter a complete directory path
field.
7. If the network domain is configured to require authentication to
connect to the printer, enter the Username, Password, and
Domain names.
NOTES:
• If proper authentication is not provided, the printer and its driver may
not be installed on the Scan Station.
• Printer Driver Settings are not required for this configuration.
8. Click Finish.The following screen will be displayed showing the
printer destination and group.
9. If you want to add more printer destinations within the same printer
destination group, click the Add icon.
10.To add another printer destination group, select the printer
destination type and then click the Add icon, otherwise click Finish.
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Setting up a shared
workgroup printer
destination
If you want to configure a printer that is shared by another computer on
the network, follow the steps below.
IMPORTANT: In order to complete this configuration you need to have
knowledge on how your printers are set up in your
organization. Any questions should be directed to your
system administrator.
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select Printer.
4. Click Next.
5. Enter any text that describes the printer in the Description field.
6. Enter the fully qualified path to the print server and print queue (e.g.,
\\printservername\printqueue) in the Enter a complete directory path
field.
7. If the computer sharing the printer is configured to require
authentication to connect to the printer, enter the Username,
Password and Domain.
NOTES:
• If proper authentication is not provided, the printer and its driver may
not be installed on the Scan Station.
• Printer Driver Settings are not required for this configuration.
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8. Click Finish.The following screen will be displayed showing the
printer destination and group.
9. If you want to add more printer destinations within the same printer
destination group, click the Add icon.
10.To add another printer destination group, select the printer
destination type and then click the Add icon, otherwise click Finish.
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Setting up a printer
connected directly to the
network
If you want to configure a printer that is connected directly to the
network, follow the steps below.
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select Printer.
4. Click Next.
5. Enter any text that describes the printer in the Description field.
6. In the Enter a complete directory path field, enter the network printer
IP address and print queue (e.g. \\192.168.1.136\printQueueName).
7. If user credentials are required to access the location of the printer
driver, enter them in the Username, Password, and Domain fields.
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8. In the Printer Driver Settings section, enter the location of the printer
driver setup information file in the Printer Driver Location field or use
the Browse button. The printer driver can be located on any PC
connected to the same network and its location must be accessible
from the Scan Station(s).
9. Print a test page on the target printer from another computer.
10.Enter the driver name in the Driver Name field. This string can be
found on the test page.
11. Enter the port name into the Port Name field. This string can be
found on the test page.
12.Click Finish.
13.If you want to add more printer destinations within the same printer
destination group, click the Add icon.
14.To add another printer destination group, select the printer
destination type and then click the Add icon, otherwise click Finish.
The printer driver will be installed from the sharing PC. After the initial
installation, the Scan Station will be able to communicate directly with
the network printer.
NOTE: If a printer fails to install, check the logfile for the error code and
search for the error code on the Microsoft website.
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Setting up a FTP site 1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select FTP.
4. Click Next.
5. Make an entry in the Description, Enter a server name and directory
path, Username and Password fields. The Enter server name and
directory path field should contain a complete path to the FTP site
including the subfolder into which scanned documents will be
placed. For example, ftp://ftp.acme.com/documents would connect
to the FTP site ftp.acme.com and place the scanned documents in
the folder documents.
6. Select the desired Protocol option: FTP, FTPS or SFTP.
• If you select FTP the following options are available:
- If the FTP site communicates on a port other than Port 21,
change the value using the up and down arrows.
- You may optionally select Passive if required by the FTP
server. Passive is commonly used if the FTP site is outside
of the firewall.
Click the Proxy down arrow to configure the proxy settings.
-Select USER after login for the Proxy Type.
- Enter the Proxy Address in the form of a fully qualified
domain name (e.g., FTP.acme.com) or as an IP address.
- Enter the Username and Password required to access the
proxy server.
- If the proxy server is configured to communicate on a port
other than Port 21, change the value using the up and down
arrows.
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• If you select FTPS the following options are available:
- Select an Encryption option: Implicit or Explicit.
When set to Explicit, the Scan Station and the server
negotiate on whether or not to encrypt the data and what form
of encryption should be used. Explicit FTPS is on Port 21.
The Scan Station will accommodate this selection if the
server is capable of receiving encrypted data.
When set to Implicit, the Scan Station is expected to always
send encrypted data. The default port is 990.
Consult the FTP server administrator for the appropriate
encryption option.
- Check Passive if you want to enable Passive port
negotiation.
- Check Require verifiable SSL server certificate if your
network environment is more security conscious and you
require your certificates to be up-to-date and signed by a
certificate authority.
Click the Proxy down arrow to configure the proxy settings.
-Select SOCKS as your Proxy Type.
- Enter the Proxy Address in the form of a fully qualified
domain name (e.g., FTP.acme.com) or as an IP address.
- Enter the Username and Password required to access the
proxy server.
- If the proxy server is configured to communicate on a port
other than Port 1080, change the value using the up and
down arrows.
- Select the appropriate Version for the proxy server. If you do
not know if you should use SOCKS4 or SOCKS5, consult
your administrator.
• If you select SFTP the following options are available:
- If the SFTP site communicates on a port other than Port 22,
change the value using the up and down arrows. When you
select SFTP, the port value will automatically change to the
default value of Port 22.
- A Private Key file is an encrypted key that is used to access
the SFTP server. There are several different types of Private
Key files. Use the Browse button to select the Private Key
file stored on your computer or network. Consult the SFTP
administrator for the appropriate Private Key file to use.
NOTE: Private Key files encrypted with DSA 2048, 4096 bits
and Putty SSH1 RSA are not supported.
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- If you entered a Private Key file in the Private Key Password
field and the file is password protected, you must enter a
password. The password is used to decrypt the Private Key
file.
Click the Proxy down arrow to configure the proxy settings. SFTP
supports two proxy types: HTTP and SOCKS.
HTTP
- If you select HTTP as your Proxy Type, enter the Proxy
Address in the form of a fully qualified domain name (e.g.,
FTP.acme.com) or as an IP address.
- Enter the Username and Password required to access the
proxy server.
- If the proxy server is configured to communicate on a port
other than Port 81, change the value using the up and down
arrows.
- Select the appropriate Authentication Type for the proxy
server. If you do not know if you should use LOGIN or NTLM,
consult your administrator.
SOCKS
- If you select SOCKS as your Proxy Type, enter the Proxy
Address in the form of a fully qualified domain name (e.g.,
FTP.acme.com) or as an IP address.
- Enter the Username and Password required to access the
proxy server.
- If the proxy server is configured to communicate on a port
other than Port 1080, change the value using the up and
down arrows.
- Select the appropriate Version for the proxy server. If you do
not know if you should use SOCKS4 or SOCKS5, consult
your administrator.
7. Click Finish.
8. If you want to add more FTP destinations within the same FTP
destination group, select the Add icon and repeat Steps 5 - 8.
9. To add another FTP destination group, select the FTP destination
type and then click the Add icon, otherwise, click Finish.
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Setting up an email-
to-fax destination
Email to fax is available for all Scan Station 700 Plus Series scanners, if
they have been set up (see “Configuring email-to-fax settings” on
page 43).
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select Email to Fax.
4. Click Next.
5. Enter a name in the Description field and an email-to-fax number in
the Enter a Fax Number (Email to Fax Number) field, then click
Finish.
NOTE: Scan Station 700 Plus Series scanners do not support fax as a
destination.
6. If you want to add more email-to-fax destinations within the same
fax destination group, select the Add icon and repeat Step 5.
7. To add another email-to-fax destination group, select the fax
destination type and then click the Add icon, otherwise, click Finish.
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Adding a SharePoint
group
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select SharePoint.
4. Click Next.
5. Make an entry in the Description field that identifies the destination.
6. Enter the address of the SharePoint server in the Enter a complete
SharePoint website field. This field must contain a complete path to
the SharePoint site.
7. Make an entry in the Username and Password fields.
8. In the Documents Path field, enter the path to the folder where the
documents will be scanned. If necessary, use the Browse button to
help locate the folder.
9. If there are required index fields for the selected library, select the
Index Fields button. The Index Fields dialog box will be displayed
that shows the required and optional index fields associated with the
selected library.
NOTES:
• A maximum of 5000 characters is allowed in the Index Notes
field. If you enter more than 5000 characters, a warning message
will not be displayed until you click in another area in the input
field. At that point, when you click OK on the message, all of the
data you entered in the Index Notes field will be deleted.
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• The first part of the document path is the library; anything after
that, is a subdirectory. The library contains index fields.
• You must have a certificate before entering index fields
(see Step 10).
• If the index field has a down arrow to the right of the index value,
click it to display the value options.
The supported types of index fields are:
Single line of text Multiple lines of text
Choice Number
Currency Date and Time
Lookup Yes/No
Person or Group Hyperlink or Picture
10.If the SharePoint site you want the user to access is secure, you will
need to enter the certificate file and password by clicking the
Certificate arrow. The SharePoint Certificate options will be
displayed.
• Enter the name of the certificate file in the Certificate field. The
following file extensions are allowed: .cer, .crt, .der, .pfx, .p12,
.p76, and p7c.
• Enter the certificate password that the user should enter to open
and decrypt the certificate file.
11. If your company requires the use of a proxy server before
communicating with the SharePoint site, you must define these
proxy settings by clicking the Proxy arrow.
12.Enter the Proxy Address in the form of a fully qualified domain
name (e.g., proxy.mycompany.com) or as an IP address.
13.Enter the Username and Password required to access the proxy
server.
14.If the proxy server is configured to communicate on a port other
than Port 80, change or enter the value using the up and down
arrows.
15.If you want to add more SharePoint destinations within the same
SharePoint destination group, select the Add icon and repeat Steps
5 - 14.
16.To add another SharePoint destination group, select the SharePoint
destination type and then click the Add icon, otherwise click Finish.
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Adding a Kofax Front
Office Server group
1. Select Edit>Destinations. The Setup Destinations screen will be
displayed.
2. Click the Add icon to display the Destinations screen.
3. Select Kofax Front Office Server.
4. Click Next.
5. Make an entry in the Description field that identifies the destination.
6. Enter a server address in the Enter a complete Kofax Front Office
Server address field.
7. If the proxy server is configured to communicate on a port other
than Port 80, select the correct value.
8. Enter the Username and Password required to access the Kofax
Front Office Server.
9. In the Client ID field, enter the Scan Station’s MAC address
(address format: xx-xx-xx-xx-xx-xx). This information can be found
on the About screen on the Scan Station.
10.Select Group or Personal from the Shortcut Type list.
11. Click Browse to locate the Shortcut name. The Select Shortcut
dialog box will be displayed. Select the desired shortcut and click
OK.
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12.Click Index Fields. The Index Fields dialog box will be displayed.
Index fields will vary based on each company’s implementation of
the Kofax Front Office Server.
13.If the Kofax Front Office Server is secure, enter (or browse to) the
name of the certificate file in the Certificate field. The following file
extensions are allowed: .cer, .crt, .der, .pfx, .p12, .p76, and p7c.
14.Enter the certificate password that the user will need to enter to
open and decrypt the certificate file.
15.If you want to add more Kofax Front Office Server destinations
within the same Kofax Front Office Server destination group, select
the Add icon and repeat Steps 5 - 14.
16.To add another Kofax Front Office Server destination group, select
the Kofax Front Office Server destination type and click the Add
icon, otherwise click Finish.
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Chapter 8 Add and Manage Groups
This chapter provides procedures for adding and maintaining groups.
Groups are a collection of network users whose names can be
extracted from the Active Directory Server. You can create a group from
the contents of an existing Active Directory Server group and you can
add individual users from the Active Directory Server to your group. For
more information see “Configuring Active Directory Server settings” on
page 41.
Assigning groups Setting up groups makes it easier to restrict access to specific jobs to
groups of users.
1. Select Edit>Groups. The Setup Groups screen will be displayed.
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2. Click the Add icon to display the Group screen.
3. Enter the desired group name.
4. If you want to limit the use of the Scan Station to only the users
defined in a group, check the Restrict login to this group
checkbox.
5. Click Next. Group names can be anything that is meaningful to you
that defines a group of users.
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Adding Active Directory
groups
• If you do not want to add groups from your Active Directory Server,
click No, then click Next and continue with the section entitled,
“Adding individual users”.
• If you select Yes, the search fields will be displayed allowing you to
find a group name from your Active Directory Server (LDAP); then
continue with the steps below.
1. In the Enter the Group to search field, enter the name of the group
that you want to add and click Search.
NOTES:
• If too many addresses are found that match the search criteria,
you may want to refine your search by adding more information,
such as the first name of the person you are searching; for
example, “smith joe” instead of just “smith”.
• Wildcards can be added before and after the search criteria.
2. Select the group(s) that you want to add from the list on the right
and click the left arrow. The groups will be added in the List of
groups box.
3. Repeat Steps 1 and 2 to add other groups to the list.
NOTE: If you want to delete a group from the List of groups, select
the group you want to delete and click the Delete icon.
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4. When finished, click Next.
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Adding individual users • If you do not want to add users from your Active Directory Server,
click No, then click Next and continue with the section entitled,
“Finishing your group configuration”.
• If you select Yes, the search fields will be displayed allowing you to
find a user name from your Active Directory Server (LDAP); continue
with the steps below.
1. Enter the name of the user you want to add to the group and click
Search.
NOTES:
• If too many addresses are found that match the search criteria,
you may want to refine your search by adding more information,
such as the first name of the person you are searching; for
example, “smith joe” instead of just “smith”.
• Wildcards can be added before and after the search criteria.
2. Select the user(s) to add to the group from the displayed list and
click the left arrow.
3. When you are finished adding all users to your group, click Next.
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Finishing your group
configuration
A listing of the groups and users will be displayed.
• Click Finish.
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Chapter 9 Create Jobs
Because jobs are a collection of scan settings, index templates,
destinations and groups of users, it is recommended that you create
jobs after you have defined all of these settings.
1. Select Edit>Jobs.
The Setup Jobs screen will be displayed.
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2. Click the Add icon. The Job screen will be displayed.
3. Enter a job name. As you enter the job name, it will be displayed in
the Job Button Preview box. This is how the name will appear on the
Scan Station touchscreen.
4. If desired, you can select an image file that you want to use as a
background to the job name. Click Set image to locate the desired
image file.
NOTES:
• The maximum image width is 200 pixels; the maximum image
height is 130 pixels. Images will be automatically scaled to size.
• If you select an image file, the Display image and name option
will automatically be selected.
• The image that you select will copied into the configuration file.
5. Select one of the following:
•Display Job name — only the job name will be displayed on the
Job button.
•Display image — only the image will be displayed on the Job
button.
•Display image and name — both the job name and image will
be displayed on the Job button.
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6. Click Next. The following screen will be displayed.
7. Select the Scan Settings you want to use for this job and click Next.
The following screen will be displayed.
NOTE: You can also create new scan settings from this screen by
clicking the Add icon.
8. Select the destination(s) where want this job to be sent:
• You can select entire destination groups by clicking the highest
level checkbox for the group.
• You can select individual destinations by clicking on the
destination(s) that is displayed below the group name.
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• If you want to create another destination on-the-fly, click the Add
icon. The Destinations screen will be displayed allowing you to
add another destination. For procedures on adding destinations
see “Chapter 7 Create Destinations” on page 77.
9. Check User home directory if you want to automatically create a
destination to the logged in user’s home directory (as defined on the
Active Directory Server Settings screen) when they log into the
Scan Station.
10.Check Use email address if want to automatically create an email
destination to the logged in user’s email address (as defined on the
Active Directory Server Settings screen) when they log into the
Scan Station.
11. Click Next.
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12.Select the group you want to associate this job with and click
Next.The Index Template screen will be displayed.
13.Select the Index Template that you want to associate with the job.
14.When finished, click Next. A summary of your job settings will be
displayed.
15.Click Finish to return to the previous screen; then click Finish again
to return to the Kodak Scan Station 700 Series - Scanner
Administration application main screen.
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Once a job has been defined and the configuration has been uploaded
to a Scan Station, the Jobs-only screen will be displayed on the Scan
Station touchscreen instead of the normal user interface.
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Chapter 10 Monitor and Manage Your Scan Stations
This chapter provides information for monitoring any Scan Stations that
have been found on the network and configured.
Scanners tab The Scanners tab contains the specific data to identify and connect to
Scan Stations on a network.
When the Scanners tab is active, you will have access to the Scanner
menu. The options on the Scanner and Help menus are described in
the section entitled, “Menu options” in Chapter 3.
The toolbar The toolbar provides quick access to commonly used functions. The
toolbar is always displayed. You cannot add, delete or move toolbar
buttons.
Icon Description
Displays the Add Scanner dialog box, which allows you to
choose Scan Stations that will be managed remotely.
Allows you to rename the selected Scan Station and set
network settings.
Allows you to delete the selected Scan Station from the list of
managed Scan Stations.
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Refreshes the grid to display the current state of the Scan
Station:
•Idle
• Scanning
• Processing images
• Sending email
•Saving
•Printing
• Scan completed
•Error
• Cancelled
•Preview
• Powering down
• Rebooting
• Updating
•In Use
• Not found
For a description of these states see “Scanner menu” on
page 25.
Retrieves, displays and allows the saving of the log file on the
selected Scan Station.
Displays and allows the saving of the transaction log file on the
selected Scan Station.
Displays detailed information about the selected Scan Station
(e.g., software version, IP address, etc.).
Uploads the selected configuration to the Scan Station.
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Grid view Following is a description of the grid view columns
Scanner Name — displays the name assigned to the Scan Station.
IP Address — displays the IP address that is associated with the Scan
Station.
DHCP — if the Scan Station is configured to retrieve the IP address
using DHCP, this field will be checked. If the Scan Station is configured
to use a statically defined IP address, this field will be blank.
HTTPS — if the Scan Station is configured to communicate using
HTTPS, this field will be checked.
Scanner Group — Scan Stations can be associated with a group
name. This column displays the group that the Scan Station is part of.
This is set when adding a Scan Station.
NOTE: This is not the same as the group of users defined when
creating and modifying configurations.
Model — displays the model number of the Scan Station.
Status — displays the current status of the Scan Station (e.g., idle,
scanning, updating, rebooting, etc.).
NOTE: When you press F5, the status of the discovered Scan Stations
will be refreshed immediately.
Last Command — displays the last command that was issued by the
administrator including the date, time and the success or failure of the
action performed.
Comment — any comments added by the administrator when a Scan
Station is added will be displayed in this column.
Mac Address — displays the unique identifier of the network adapter.
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Network
configuration options
Before you can start adding or discovering Scan Stations you must
know the IP address or the device name; preferably both.
To get the name of your Scan Station:
1. Be sure the Scan Station is on and operational.
2. Click on the Information icon on the Scan Station to display the
name and IP address if the Scan Station is connected to a network.
Adding a Scan
Station
Before adding a Scan Station to manage remotely, it is suggested that
you obtain the Scan Station name(s) and/or IP addresses and remote
access password(s) of the Scan Stations you want to add.
NOTE: The Scan Station will only have an IP address if the Scan
Station is connected to a network and has been configured.
As Scan Stations are added, the main screen will be updated.
1. Select Scanner>Add Scanner. The Add Scanner dialog box will be
displayed.
2. Enter the name of the Scan Station in the Scanner Name field.
NOTE: Acceptable values in this field are: alphanumeric characters
and a dash. No spaces or other symbols are allowed.
3. Enter the IP address. The IP address must be in IPv4 format
xxx.xxx.xxx.xxx.
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4. Enter the remote access password for the Scan Station. See the
section entitled, “Configuration your device options” in Chapter 4 for
more information.
NOTE: This field can be left blank. Leave this field blank if there is
no remote access password set for the Scan Station.
5. If desired, enter a name of the group (or location). This name will be
displayed in the grid view. For example, the Scan Station may be
located in the main branch of a corporation.
6. If desired, enter any additional information that is important to you in
the Comment field. For example, you can enter the name of the
department where the Scan Station is located.
7. Click Add. The Scan Station name and information will be displayed
on the Kodak Scan Station 700 Series - Scanner Administration
application main screen.
NOTES:
• If the Scan Station is not found or if you are adding a Scan
Station that will be installed on the network at a later time, the
message, There was an error communicating with the device,
would you like to Add it anyway? will be displayed. Click Yes
to add the Scan Station.
• If an incorrect IP address is entered, you may have to delete the
Scan Station information from the Kodak Scan Station 700 Series
- Scanner Administration application main screen and add it
again with the correct information.
8. Follow Steps 1 - 7 to add additional Scan Stations to this group.
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Discovering devices The Discover Devices option allows you to scan a range of IP
addresses to find and automatically register any Scan Station that has
an IP address that falls within the defined range of addresses.
NOTE: The Discover Devices option only works on Scan Stations that
have not had their remote access password set. This is the
password that was set using the Scanner>Add Scanner menu
option from the Scanner tab or from the Scanner>Remote
Access Password menu option.
1. Select Scanner>Discover Devices. The Discover Devices dialog
box will be displayed.
2. Enter the first IP address where you want to start the search within a
range of IP addresses in the Start IP Address field.
NOTE: As soon as you click on (or tab to) the End IP Address field,
the end IP address will automatically be filled in with an
address that is 10 greater than the start IP address (e.g.,
Start = 192.168.1.1, End = 192.168.1.10).
3. Enter the last IP address where you want to end the search in the
End IP Address field.
4. Click Search. The search will begin. Depending on the range of the
search, this process may take a few minutes. As IP addresses are
found within the range, they will automatically be registered.
NOTE: If you select an address range that spans the upper two
address segments of the IP address, it may take an
exceedingly long time to discover devices (e.g.,
192.168.1.1 - 192.169.1.1 or 192.168.1.1 - 193.168.1.1).
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Modifying a Scan
Station
1. Select Scanner>Modify Scanner. The Modify Scanner dialog box
will be displayed.
2. Make any required changes.
NOTE: If you select Static IP Address, the Static IP Address
dialog box will be displayed allowing you to change IP
address settings.
3. Click OK.
4. Click Update.
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Deleting a Scan
Station
1. Select Scanner>Delete Scanner. The Delete Scanner dialog box
will be displayed.
2. Click Yes.
Changing a remote
access password
1. Select Scanner>Remote Access Password. This password is
used by the Kodak Scan Station 700 Series - Scanner
Administration application to communicate with the Scan Station.
The Remote Access Password dialog box will be displayed.
2. Enter the Scan Station remote access password in the Current
password field.
NOTE: This field will be grayed out if there is no remote access
password set.
3. Enter a new remote access password in the New password field.
4. Re-enter the new remote access password in the Confirm new
password field.
5. Click OK.
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Configurations/
configuration files
Configurations are a collection of settings that include: Device Settings,
Scan Settings, Destinations, Groups and Jobs. Configurations are
stored in two places: on the PC running the Kodak Scan Station 700
Series - Scanner Administration application and on the Scan Station(s)
where the configuration file is uploaded. For more information on the
difference between configurations and configuration files, see “Chapter
13 Glossary” on page 157.
Updating your Scan
Station
There are five ways to update your Scan Station:
• Method 1. Uploading configurations and firmware updates using the
Kodak Scan Station 700 Series - Scanner Administration application.
The Scan Station will automatically recognize the new configuration
or update package and perform an update automatically. See
“Method 1” on page 120 for more information.
•Method 2. The configuration file and optional firmware update
package is stored on a network drive and the Scan Station is
configured to poll this shared folder at a specific day and time for
updates. See “Method 2” on page 122 for more information.
•Method 3. The configuration file is stored on a USB drive inserted
into a Scan Station. You will be asked if you want to update the Scan
Station’s configuration. If you select Yes, you will be prompted to
update individual items. See “Method 3” on page 124 for more
information.
•Method 4. The configuration file can be exported to a USB drive for
use in configuring a Scan Station manually. When installing a
configuration file using a USB drive, if the contents of the
configuration file do not match the exact contents of the configuration
file currently stored on the Scan Station, you will be prompted to
update the Scan Station with the configuration on the USB drive. If
you select No, the Scan Station will be placed into local
administrative mode. At this point you can modify most of the Scan
Station’s settings and they will be updated as soon as you remove
the USB drive. See “Method 4” on page 125 for more information.
•Method 5. The configuration file is stored on a USB drive with a
firmware update package. Only the firmware will be updated with this
method. See “Method 5” on page 126 for more information.
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Method 1 The configuration file and optional update package is uploaded using
the Kodak Scan Station 700 Series - Scanner Administration
application. The Scan Station will recognize the new configuration file or
update package and perform an update automatically.
Uploading configuration files
1. From the Scanners tab, select the Scan Station(s) from the grid view
that you want to send the configuration to.
2. Select Scanner>Upload configuration. The Select configuration
screen will be displayed.
NOTE: If the selected configuration has changed, an asterisk will
appear next to the configuration name. You must select
File>Save before the configuration can be uploaded to the
Scan Station.
3. Select the configuration you want to upload and click OK.
NOTE: The Scan Station may be restarted automatically after the
upload process depending on what configuration items have
changed.
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Uploading firmware
1. Select the Scan Station(s) where you want to send new firmware.
NOTE: To select more than one Scan Station, use the Ctrl or Shift
key and click the mouse button. The selected Scan Stations
will be highlighted.
2. Select Scanner>Upload Firmware. The Open dialog box will be
displayed.
3. Select the file that you want to upload and click Open.
NOTES:
• Only a KSSUpdate.exe file can be uploaded to the Scan Station.
• The message, Uploading, Please wait will be displayed while
the file is being uploaded.
• If the Scan Station firmware and the KSSUpdate firmware are at
the same revision level, no action will be taken.
• You can “roll-back” to an older version or update to a newer
version of the Scan Station firmware. If an older version of the
KSSUpdate.exe file is uploaded, the Scan Station will be rolled
back to use the older version of the firmware. If a newer version is
uploaded, the Scan Station will be updated with this newer
firmware.
• You can obtain update packages from your Service
Representative. Update packages will always be a file called
KSSUpdate.exe.
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Method 2 The Scan Station can be configured to monitor a network folder where
configurations and firmware updates are located.
1. Select the Configuration tab.
2. Select the configuration that you want to modify.
3. Select Edit>Device Settings.
4. Check Device Options and click Next.
5. Click the Automatic Configuration Schedule arrow and define the
following values.
• Path to the folder where updates can be found.
• Which day of the week (Every Day, Every Monday, etc.).
• The time of day to check for updates (a 24-hour clock).
For example, you may want to monitor the folder
\\myserver\updates\myscanstationID on Every Monday, at 7:00 a.m.
There are two ways to remotely configure and update your Scan
Station:
•Single file/folder update — create a single folder on the network
where all Scan Stations are configured to monitor for updated
configuration files and firmware updates. This way allows you to send
a single configuration to all of the Scan Stations on a network at one
time. This is recommended when all of your Scan Stations share the
same configuration.
NOTE: When using remote update, some configuration settings
(Scanner name, IP address and Remote Access Password),
are ignored to avoid creating duplicate devices on your
network.
•Multiple files/folder update — if each of your Scan Stations require
a different configuration, it is recommended that a common folder is
created on the network with subfolders underneath to store individual
configuration files for each Scan Station on your network. Each Scan
Station should then be configured to monitor the appropriate folder
for updates.
NOTE: The subfolders will also be used for firmware updates, since
each Scan Station can monitor only one network folder for
both configuration files and firmware updates.
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On the defined day of the week and time, the Scan Station checks for
the specified folder on the network, and if found, examines the contents
of the folder looking for a KSS.xml file and an optional KSSUpdate.exe
file. Kss.xml is the configuration file; KSSUPdate.exe is the firmware
update package. Processing of the configuration file and the firmware
update file are interdependent as described below.
NOTES:
• You can obtain update packages from the Kodak Alaris website or
from your Service Representative. Update packages will always be a
KSSUpdate.exe file.
• To configure your network folder (the folder you specified in the
Automatic Configuration Schedule: Step 5) for configuration and
firmware updates:
1. Select the Configuration tab.
2. Select a configuration file to write to the network folder.
3. Select File>Export to write the configuration file to a network
folder. The Save As screen will be displayed.
4. Save the file on the network folder with the name KSS.xml and
click Save.
5. Copy KSSUpdate.exe to the network folder.
Content of the KSS.xml file
File(s) in the update
folder
Different than current Scan Station
configuration
Same as current Scan Station
configuration
KSS.xml only Apply the new configuration from the KSS.xml
file
No action - the contents of the KSS.xml
file are identical to the current
configuration
KSSUpdate.exe only No action No action
KSS.xml and
KSSUpdate.exe
Update the Scan Station software with
KSSUpdate.exe
NOTE: KSS.xml is NOT applied when both files
are present
No action
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Method 3 This method requires a configuration file to be copied to a USB drive.
When the USB drive is inserted into the Scan Station and recognized,
you will be prompted to update the Scan Station configuration.
NOTE: If a local access password is set, you will be prompted to enter
the local access password.
If you select Yes, you will be prompted to update individual items.
When the configuration update is complete, click OK or remove the
USB drive and the Scan Station will automatically be restarted.
This method must be repeated for each Scan Station.
To configure your USB drive for configuration updates:
1. Select the Configuration tab.
2. Select a configuration file to write to the USB drive.
3. Select File>Export to write the configuration file to a USB drive.
The Save As screen will be displayed.
4. Save the file on the USB drive with the name KSS.xml and click
Save.
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Method 4 This method allows you to interactively select any of the Scan Station
settings that are available in Settings mode on the Scan Station
touchscreen and modify their values. When the USB drive with the
configuration file is inserted into the Scan Station and recognized, you
will be prompted to update the Scan Station configuration.
NOTE: If a local access password is set, you will be prompted to enter
the local access password.
If you select No, the Scan Station will be placed into local administrative
mode. At this point you can modify most of the Scan Station’s settings
and they will be updated when you remove the USB drive.
To configure your USB drive for configuration updates:
1. Select the Configuration tab.
2. Select a configuration file to write to the USB drive.
3. Select File>Export to write the configuration file to a USB drive.
The Save As screen will be displayed.
4. Save the file on the USB drive with the name KSS.xml and click
Save.
For more information see the Kodak Alaris publication entitled,
“Configuring User Settings”.
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Method 5 This method requires an update package and a configuration file to be
copied to a USB drive. When the USB drive is inserted into the Scan
Station and recognized, if the update package is a different version than
the currently installed version, you will be prompted to update the Scan
Station firmware. Both the old version number and the version number
of the update package will be displayed. If you decide to update the
firmware, all the data found in the update package will be copied to the
Scan Station and installed. When the installation is complete, click OK
or remove the USB drive and the Scan Station will automatically be
restarted.
When the Scan Station detects the configuration file (kss.xml) the
message, Do you want to be prompted to update the device
configuration? will be displayed. Select Yes and follow the prompts on
the Scan Station if an update package (KSSUpdate.exe) is also on the
USB drive and you want the Scan Station firmware updated.
NOTE: You can obtain update packages from your Service
Representative. Update packages will always be a
KSSUpdate.exe file.
To configure your USB drive for firmware updates:
1. Select the Configuration tab.
2. Select a configuration file to write to the USB drive.
3. Select File>Export to write the configuration file to a USB drive.
The Save As screen will be displayed.
4. Save the file on the USB drive with the name KSS.xml and click
Save.
5. Copy KSSUpdate.exe to the USB drive.
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Scan Station Security Security is an important part of everyday business. It is important that
network devices do not allow intrusions from outside sources. The Scan
Station 700 Plus Series is configured to prevent external attacks from
the Internet and from direct access by users. The following security
features will block access to the Scan Station’s operating system.
• Microsoft Windows security updates: The Windows update service is
turned on by default in the 700EX Plus Series. The scanner will
check for security updates and apply them as needed.
• Microsoft Windows Defender: The Windows Defender service is
updating and running on the 700EX Plus Series. The service will
ensure security through:
anti-virus checking.
verification that installed applications are signed.
• The Scan Station uses a firewall and blocks nearly all incoming
network traffic. Most inbound ports are blocked and will not respond
to queries from the network.
• The Scan Station is also configured to respond to an echo (also
known as a ping). This can be useful for diagnosing connectivity
issues.
• The Scan Station is protected from external intrusions via the Scan
Station USB ports. The operating system is configured to disable any
auto-run action that could occur when presenting a new USB device
to the system. The Scan Station recognizes the presence of a USB
removable device, but will only open and read files that have been
created and encrypted specifically for use by the Scan Station. Any
file found on a removable device that is not properly encrypted will be
ignored. This makes it almost impossible to introduce a virus by
inserting a removable device with an infected executable.
• Viruses frequently find their way into a network-connected computer
via email. Most viruses are spread as email attachments and infect a
computer after the email has been opened and the attachment
executed. The Scan Station does not receive any incoming emails,
therefore, it cannot be infected in this manner.
• The Scan Station will only read a valid, encrypted configuration file.
• The underlying operating system is not available to the administrator
or user. Updates to the operating system and/or the Scan Station
firmware will be made available on the Kodak Alaris website as
needed:
www.AlarisWorld.com/go/IMsupport
• To help secure your Scan Station set the Remote Access Password.
For more information, see “Scanner menu” on page 25.
• You can require a user to login before scanning. For more
information, see “Configuring your device options” on page 33.
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Password protecting the
Scan Station
You can require a user to log into the Scan Station before scanning. If
you want to assign a local access password, see “Configuring your
device options” on page 33. This security feature is intended for use in
companies or departments that have sensitive material that they want
to prevent being scanned and control distribution. Once the local
access password is assigned, access will be blocked to all users who
do not know the password. On a Scan Station that is password-
protected, users will be given three tries to correctly enter the
password. After the third failed attempt, the Scan Station displays a
warning message for several minutes and then will return to the local
access password entry screen.
The local access password also works in conjunction with the inactivity
timer built into the Scan Station. In normal operation, after a Scan
Station has been used and has remained idle for 30 seconds, a warning
screen will be displayed asking the user if they want to reset all Scan
Station settings to the default state. If no selections are made, then after
two more minutes of inactivity, the device will be returned to its default
state. At this point, the user will need to re-enter the local access
password to use the Scan Station.
NOTE: As an added measure of security, individual users can be
required to log into the Scan Station. See “Configuring Active
Directory Server settings” on page 41.
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Retrieving and
clearing files
Options for retrieving and clearing log files are accessible by selecting
Scanner>Device.
Retrieving the Scan
Station log file
The Retrieve Logs option allows you to save the log file retrieved from
the selected Scan Station. The log file extension is .log. The log file
contains information about the Scan Station (e.g., document jams, etc.).
Two methods are available for saving log files:
• Method 1. Using the Kodak Scan Station 700 Series - Scanner
Administration application.
• Method 2. Using a USB drive.
Method 1
1. Select the Scan Station.
NOTE: To select more than one Scan Station, use the Ctrl or Shift
key and click the mouse button. The selected Scan Stations
will be highlighted.
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2. Select Scanner>Device>Retrieve Logs. The log file for the
selected Scan Station will be displayed.
3. Click Save. The Save As dialog box will be displayed.
4. Enter a file name for the log file and click Save.
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Method 2
1. Create a configuration file (kss.xml) on a new USB drive.
2. Insert the USB drive into the Scan Station’s USB port to put the
Scan Station into local administrative mode. The following message
will be displayed.
3. Select No. The Scan Station will display the Settings icons.
4. Using the arrows, scroll until the Diagnostics icon is displayed
and selected.
5. Select Save Logs and click Yes to save the log file to the USB
drive.
The analog.log, kss.xml.log and NTBT.log.txt files will be saved to the
USB drive.
Clearing a log file To clear a log file:
1. Select the Scan Station(s) where you want to clear the logs.
2. Select Scanner>Device>Clear Logs. The following message will
be displayed, Are you sure you want to clear the log files of the
selected Scanner?
3. Click Yes.
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Retrieving the Scan
Station transaction log
file
The Retrieve Transaction Logs option allows you to save the
transaction log file retrieved from the selected Scan Station. The
transaction log file extension is .xml. The transaction log file contains
actual Scan Station transactions (i.e., destinations, time of transaction,
recipient, sender, status of the transaction, number of pages scanned).
Two methods are available for saving log files:
• Method 1. Using the Kodak Scan Station 700 Series - Scanner
Administration application.
• Method 2. Using a USB drive.
Method 1
1. Select a Scan Station.
2. Select Scanner>Device>Retrieve Transaction Logs. The
transaction log file for the selected Scan Station will be displayed.
3. Click Save. The Save As dialog box will be displayed.
4. Enter a file name and click Save.
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Method 2
1. Create a configuration file (kss.xml) on a new USB drive.
2. Insert the USB drive into the Scan Station’s USB port to put the
Scan Station into local administrative mode. The following message
will be displayed.
3. Select No. The Scan Station will display the Settings icons.
4. Using the arrows, scroll until the Diagnostics icon is displayed
and selected.
5. Select Save Transaction Log and click Yes to save the transaction
log file to the USB drive. The following message will be displayed,
The transaction log has been copied to your USB drive. Do you
wish to clear the transaction log?
6. Click Yes to clear the log.
The <Time>_<Date>_TransactionLog.xml file will be saved to the USB
drive.
Clearing a transaction
log file
To clear a transaction log file:
1. Select the Scan Station(s) that you want to clear the transaction
logs.
NOTE: To select more than one Scan Station, use the Ctrl or Shift
key and click the mouse button. The selected Scan Stations
will be highlighted.
2. Select Scanner>Device>Clear Transaction Logs. The following
message will be displayed, Are you sure you want to clear the
transaction log files of the selected Scanner?
3. Click Yes.
Saving all log files The Save All Logs option allows you to retrieve any available log files
found on the selected Scan Station(s). You will be asked for a directory
where you want to store the log files. The directory will contain folders
of the selected Scan Station names and the retrieved log files will be
placed in these folders.
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Scan Station details To view the details of a selected Scan Station:
• Select Scanner>Device>Details. The Details dialog box will be
displayed with detailed information about the selected Scan Station
(e.g., software version, IP address, etc.).
Updating the Time/Date
remotely
If your network has access to an NTP server, you can configure all of
your Scan Stations to synch their internal clock with the NTP server by
using the Update Time/Date option.
1. Select Scanner>Device>Update Time/Date. The following dialog
box will be displayed.
2. Enter the Server Name or IP Address of the NTP server from which
you want to synchronize the Scan Station's clock.
3. Select the port of the NTP server. The default is 123.
4. Enter the amount of time (in milliseconds) after which the Scan
Station will stop attempting to synchronize its internal clock
(500 milliseconds = 1/2 second). Do not change the default, unless
you experience problems.
5. Select Version 3 or 4 of the NTP server.
6. Click Update.
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Turning off one or
more Scan Stations
Occasionally it may be necessary to turn off a Scan Station(s) for a
particular reason (e.g., scheduled downtime on the network, a
scheduled power outage or because a particular Scan Station may
require maintenance). When this becomes necessary, you can turn off
any Scan Station remotely.
1. Select the Scan Station(s) you want to power off.
2. Select Scanner>Power Options>Power Off. The message, Are
you sure you want to power down the selected Scanner? will be
displayed.
3. Click Yes to continue to power down the Scan Station(s).
NOTE: You can also power off or restart the Scan Station by pressing
the Power button.
Restarting one or
more Scan Stations
Occasionally it may be necessary to restart a Scan Station(s) for a
particular reason (e.g., after loading new firmware). When this becomes
necessary, you can restart any Scan Station remotely.
1. Select Scanner>Power Options>Reboot. The message, Are you
sure you want to reboot the selected Scanner? will be displayed.
2. Click Yes to continue to restart the Scan Station(s).
NOTE: You can also power off or restart the Scan Station by pressing
the Power button.
If there are jobs in the background processing queue when you restart
or turn off the Scan Station using the Kodak Scan Station 700 Series -
Scanner Administration application (Scanner>Power Options), a list of
options will be displayed.
• Select the desired option and click OK.
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Moving one or more
Scan Stations
If you need to move a Scan Station(s) from one network to another.
1. Power off the Scan Station.
2. Unplug the power cord and network cable.
3. Move the Scan Station(s) to the desired location.
4. Make the power cord and network cable connections.
5. Power on the Scan Station(s).
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Chapter 11 Maintenance
Opening the Scan
Station cover
1. Before opening the Scan Station cover, be sure the output tray
cover is lowered.
2. Press and hold the Scan Station cover release lever and pull the
Scan Station cover open.
3. When you finish cleaning the Scan Station or replacing a part, close
the Scan Station cover with both hands.
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Cleaning procedures Your Scan Station needs to be cleaned periodically. If your documents
do not feed easily, if several documents feed at the same time or if
streaks appear on your images, it is time to clean your Scan Station.
The section entitled, “Supplies and consumables” at the end of this
chapter provides a listing of the supplies required to clean your Scan
Station.
IMPORTANT: Use only non-flammable cleaners such as those provided
through Kodak Parts Services. Do not use household
cleaners.
Allow surfaces to cool to ambient temperature before
use. Do not use cleaners on hot surfaces.
Use adequate ventilation. Do not use cleaners in
confined areas.
Do not use air, liquid or gas spray cleaners. These
cleaners displace dust, dirt and debris to other locations
within the Scan Station.
Do not use alcohol-based cleaners on the tires or
imaging guides.
NOTES:
• Before beginning cleaning procedures, turn the Scan Station power
off and disconnect the electrical power.
• Wash your hands with soap and water after performing maintenance
procedures.
Cleaning the rollers 1. Open the Scan Station cover.
2. With a roller cleaning pad, wipe the feed rollers from side to side.
Rotate the feed rollers to clean the entire surface.
3. Dry the rollers with a lint-free cloth.
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Cleaning the separation
module
The separation module should be removed from the Scan Station for
best cleaning results.
1. Push the separation module up to snap out and lift it out of position.
2. Manually rotate and wipe the separation module tires with a roller
cleaning pad.
3. Inspect the separation module.
If the separation module tires show signs of wear or damage,
replace the tires or the separation module. See “Replacement
procedures” on page 143 for more information.
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4. Insert the separation module by aligning the tabs with the slots and
snapping it into position.
Cleaning the feed
module
NOTE: The paper present sensor is located to the left of the feed
module. Be careful not to damage the paper present sensor
when removing or cleaning around the feed module.
1. Pull against the raised edge of the feed module cover and lift it up
and out of position.
2. Rotate the feed module forward and push it to the left to lift it out of
position.
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3. Manually rotate and wipe the feed module tires with a roller cleaning
pad.
4. Inspect the feed module.
If the feed module tires show signs of wear or damage, replace the
tires or the feed module. See “Replacement procedures” on
page 143 for more information.
5. Using a vacuum or cleaning pad, remove dust and debris from the
feed module area.
6. Reinstall the feed module by aligning the pins and pushing it toward
the left to fit it into position. Be sure the gears are aligned and it
snaps into place. Roll the feed module back into place.
7. Reinstall the feed module cover by aligning the tabs with the slots
and pushing it back into position until it snaps into place.
Vacuuming the Scan
Station
Before cleaning the imaging area, it is suggested that you vacuum the
inside of the Scan Station to remove any dust and debris.
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Cleaning the imaging
area
1. Wipe the upper and lower imaging area using a Staticide wipe. Be
careful not to scratch the imaging area when cleaning.
IMPORTANT: Staticide wipes contain isopropanol which can cause eye
irritation and dry skin. Wash your hands with soap and
water after performing maintenance procedures. Refer to
the MSDS for more information.
2. Wipe the upper and lower imaging area again using the reusable
optics cleaner pad to remove any streaks.
3. When finished, close the Scan Station cover with both hands.
Running a transport
cleaning sheet
1. Remove the wrapping from the Transport Cleaning Sheet.
2. Adjust the side guides to fit the cleaning sheet.
3. Place a transport cleaning sheet in the input tray (adhesive side
facing you) in portrait orientation.
4. Select any job or select a destination and touch the green Scan
button.
5. After the transport cleaning sheet is scanned, turn it over (adhesive
side facing the input tray) and scan it again.
6. Open the Scan Station cover and wipe the imaging area with a lint-
free cloth.
7. Close the Scan Station cover with both hands.
8. Check your image quality.
9. If necessary, repeat this procedure until all residue is removed from
the rollers.
NOTE: When a transport cleaning sheet gets very dirty, discard it and
use a new one.
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Replacement
procedures
Kodak Scan Stations use replaceable tires that can feed a wide range
of document types, sizes and thicknesses. Tire life and performance
will vary based on the customer’s document set, the frequency of
cleaning the paper path and tires, and following the recommended
schedule for changing tires. Nominal tire life is approximately 125,000
pages. Usage figures are not guaranteed. Customer operating
environments, document type, the condition of documents being
scanned, and not following the recommended cleaning and
replacement procedures, can cause the life of the consumables to vary.
You should change the tires if you notice an increase in multiple feeds,
stoppages, or a decrease in feeder performance that is not resolved by
following the cleaning procedures.
NOTES:
• Before beginning replacement procedures, turn off the Scan Station
and disconnect the electrical power.
• For certain paper types (such as carbonless paper or newsprint),
failure to clean regularly, and/or use of non-recommended cleaning
solvents can shorten roller life.
Replacing the separation
module and tires
1. Push the separation module up to snap out and lift it out of position.
• If you are replacing the separation module, insert the new
separation module by aligning the tabs with the slots and
snapping it into position.
• If you are replacing the tires, continue with Step 2.
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2. Holding onto the separation module, rotate the release lever back
so you can access the separation roller.
CAUTION: Use caution as the release lever is spring-loaded and
will snap back if you do not hold it in place.
3. Remove the separation roller from the separation module housing.
4. Remove each tire by sliding the tire off the core.
5. Install each new tire by gently pulling it over the core.
IMPORTANT: Do not overstretch the tire, it may tear.
6. Reinstall the separation roller in the separation roller housing. Be
sure the separation roller snaps into place.
7. Reinstall the separation module by aligning the tabs with the slots
and snapping it into position.
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Replacing the pre-
separation pad
1. Remove the separation module from the Scan Station by following
the steps previously described in “Replacing the separation module
and tires”.
2. Hold the separation module in both hands and locate the two tabs
which protrude slightly from the back of the separation module.
3. Push down on the tabs until the pre-separation pad protrudes
slightly from the front of the separation module.
4. Grasp the pre-separation pad and pull it out of the separation
module.
5. Discard the worn pre-separation pad.
6. Align the side tabs of a new pre-separation pad with the slots on the
separation module.
7. Push the pre-separation pad firmly in the slots until the pre-
separation pad flap rests lightly against the separation module tires.
8. Reinstall the separation module by aligning the tabs with the slots
and snapping it into position.
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Replacing the feed
module and tires
NOTE: The paper present sensor is located to the left of the feed
module. Be careful not to damage the paper present sensor
when removing or cleaning around the feed module.
1. Pull against the raised edge of the feed module cover and lift it up
and out of position.
2. Rotate the feed module forward and push it to the left to lift it out of
position.
• If you are replacing the feed module, insert the new feed module
by aligning the pins and pushing it toward the left to fit it into
position. Be sure the gears are aligned and it snaps into place,
then go to Step 8.
• If you are replacing the tires, continue with Step 3.
3. Remove one core assembly by lifting up and out of position.
4. Remove each tire by sliding the tire off the core.
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5. Install each new tire by gently pulling it over the core.
IMPORTANT:Do not overstretch the tire; it may tear.
6. Replace the core assembly in the feed module. You may need to
slide the shaft to the right or left so the core fits properly within the
feed module housing.
7. Repeat the replacement procedure outlined above for the other core
assembly.
8. Reinstall the feed module by aligning the pins and pushing it toward
the left to fit it into position.
9. Reinstall the feed module cover by aligning the tabs in the slots and
pushing the feed module cover down until it snaps into place.
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Adjusting the pre-
separation roller
tension
If you are experiencing multi-feeds or document jams, it may be
necessary to adjust the pre-separation roller tension.
1. Remove the separation module by following the steps described
previously in “Replacing the separation module and tires”.
2. Locate the spring on the separation module.
3. Lift the spring from the holder and move it to the left or right as
desired to adjust the tension.
4. When finished, reinsert the separation module by aligning the tabs
with the slots and snapping it into position.
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Supplies and
consumables
Contact your Scan Station supplier to order supplies.
NOTE: Items and catalog numbers are subject to change.
Safety Data Sheets (SDS) for chemical products are available on the
Kodak Alaris website at:
www.AlarisWorld.com/go/ehs
When accessing the SDSs from the website, you will be required to
provide the catalog number of the consumable you want the Safety
Data Sheet for.
Description CAT No.
Kodak Feed Rollers (quantity: 12) 148 4864
Kodak Separation Module 173 6115
Kodak Feed Module 826 9607
Kodak Roller Cleaning Pads (quantity: 24) 100 2716
Kodak Digital Science Transport Cleaning Sheets
(quantity: 50)
169 0783
Staticide Wipes (quantity: 6 boxes of 24) 896 5519
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Chapter 12 Troubleshooting
Problem solving Occasionally you may encounter a situation with your Scan Station
where it may not function properly. Use the chart below as a guide to
check possible solutions to help you resolve the situation before calling
Technical Support.
Problem Possible Solution
Regular cleaning and Scan Station maintenance is required to keep documents scanning smoothly and provide
optimum image quality. Follow the recommended cleaning procedures in Chapter 11, Maintenance for best Scan
Station performance.
Documents are jamming or multiple
documents are feeding
Make sure that:
• the side guides are adjusted for the correct document width.
• the input tray does not have more than 75 sheets of 80 g/m2 (20 lb.)
paper in the tray.
• the output tray is adjusted for the length of the documents you are
scanning.
• all documents meet the specifications for size, weight and type as
outlined in the product specifications online at:
www.AlarisWorld.com/go/IMsupport.
• the Scan Station and rollers are clean.
• the rollers are not worn and do not need to be replaced.
• the spring on the pre-separation module is adjusted to the proper
tension. See “Adjusting the pre-separation roller tension” on page 148.
• the feed module and pre-separation module is installed properly and
securely in place. See the procedures in “Chapter 11 Maintenance” on
page 137.
To remove a document jam:
IMPORTANT: Be sure the output tray is lowered before opening the
cover. Do not pull the jammed document out of the Scan
Station; open the Scan Station cover first.
• Press and hold the Scan Station cover release lever and pull the Scan
Station cover open.
• Remove any jammed document(s) from inside the Scan Station.
• Close the Scan Station cover and resume scanning.
Scan Station will not scan/feed
documents
Make sure that:
• the power cord is plugged securely into the back of Scan Station and
the wall outlet.
• the power switch is on; LED is blue.
• the wall outlet is not defective (call a licensed electrician).
• document(s) is making contact with the feed rollers.
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Problem Possible Solution
No images are being displayed Be sure the documents you are scanning are placed properly in the input
tray based on how your job is configured. For example, if your job is set
up to scan documents one-sided - face down, be sure the side you
want to scan is facing the input tray (not facing you). If you are unsure as
to how the job is configured, contact your System Administrator.
Roller marks appear on the document
after scanning
Clean the rollers. See the procedures in “Chapter 11 Maintenance” on
page 137.
Images have black background bleed-
through
When scanning translucent documents, black bleed-through may be
displayed on the image. To minimize this, adjust the Contrast value on
the Scan Settings screen.
Red, green or blue streaks are running
through a color photo
The Scan Station is dirty and needs to be cleaned. Refer to “Cleaning
procedures” on page 138.
Image quality is poor or decreased Clean the Scan Station. Refer to “Cleaning procedures” on page 138.
Error: “The wrong password was
entered” occurred when adding a
scanner in the Scanner Administration
application.
Your computer must have its LAN Manager authentication level set to
NTLMv2. It is recommended that you work with your IT organization to
review and modify this setting, if necessary.
Network Authentication Issues Possible Solution
The Scan Station 700 Series - Scanner
Administration application cannot
communicate with the Scan Station
when the Scan Station is powered up
and is left idle for more than 15 minutes
(or your set value) then goes to into
power saver mode.
Wake On LAN (WOL) is designed to work using a broadcast address,
thus it is more likely to work reliably when a Scan Station and the
Scanner Administration application are on the same subnet. It can be
used across subnets but it will only work if the ARP tables in routers/
switches on the network still contain information about the Scan Station.
This information is volatile and the longer a Scan Station is in power
saver mode, the less likely it will work. However, if the Scan Station is
down for only a short time, quite often things will work fine.
These limitations are not limited to Scan Station. This is a network
infrastructure restriction.
It is suggested that you assign a Static IP address to the Scan Station.
Domain authentication Check the following to verify for correct connections in a network
domain.
These settings can be accessed by selecting the Configuration tab and
selecting Edit>Device Settings. Check Device Options and click Next.
Open the Network Destination Credentials option and verify the
network Username, Password and Domain name.
If these are not set correctly, the Scan Station will not be able to access
the domain.
Device name is not unique All Scan Stations have a default name assigned from the factory. The
default name is: KSSxxxxxxxx (where xxxxxxxx represents the Scan
Stations’ serial number). This ensures that all Scan Station device names
are unique. If you leave this option blank when you are configuring the
Device Name, the Scan Station will continue to use the default factory-
installed device name. If you want to change the default Device name,
you must select a unique name.
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Network Authentication Issues Possible Solution
Checking the account name and
password
If your Scan Station does not scan to a network location or stops
scanning to a network location, you may have issues with the logon
credentials supplied to the Scan Station. When creating network
accounts that are assigned to the Scan Station, certain properties may
be applied to the account such as, Change password upon first log on
and Change password every xx days. It is recommended that these
types of restrictions are not applied to accounts that will be used for a
Scan Station.
A network administrator can verify the account settings assigned to a
Scan Station by using the credentials to log on to a normal network
computer. If you are unable to logon to your network using these
credentials, there may be a problem with the account. A network
administrator can modify the settings. It may also be necessary to reset
the password.
Workgroup authentication If having trouble writing to a locally shared folder in a workgroup, check
the permissions attached to the folder from the PC on the network that is
sharing the folder. Make sure the folder’s Permissions allow access to
the Scan Station.
Email Authentication Verify that the authentication method defined in the Scan Station settings
match the authentication method of your SMTP server. Currently the
Scan Station supports simple password, NTLM and Challenge
Response. These settings can be verified by using a Windows mail client
such as Outlook Express and creating a mail account that uses the
username and password assigned to the Scan Station.
SMTP server problems Follow these procedures to resolve issues with the SMTP server
address:
• Verify that other email clients on different device are able to send mail
and reach the SMTP server.
• Change your configuration file to identify the SMTP server with an IP
address instead of a Fully Qualified Domain Name (FQDN). If you are
able to reach the SMTP server with the IP address but not the FQDN,
you have a DNS resolution problem. Check to make sure you are able
to reach the DNS server and that it correctly resolves FQDNs.
• Your SMTP server may require SSL or TLS. See your network
administrator if you need to select either of these options.
Finding the SMTP server address Use the following procedure to find the SMTP server address:
• Examine the settings of the mail client in use on your workstation to
find the IP address or Fully Qualified Domain Name for the SMTP
server, or
• examine the emails sent from an internal mail client and display the full
email header, or
• ask the administrator of the mail server for this information.
Verifying an SMTP server address In the Kodak Scan Station 700 Series - Scanner Administration
application, use Test Connection.
Send mail to the SMTP server using a mail client application from a PC
attached to the same network as the Scan Station.
• If the mail was successfully sent and received, the SMTP server
address is valid.
• If you are unable to send an email to the SMTP server, review any error
messages you receive. It is possible the SMTP server address is valid,
but the authentication credentials are not valid.
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Network Authentication Issues Possible Solution
FTP authentication Scanning to FTP sites may require the configuration of two sets of
credentials: proxy credentials and FTP server credentials.
If your network environment requires the use of a proxy server to access
external FTP sites, you need to configure appropriate proxy credentials
that include username, password and authentication method. Proxy
authentication methods include: User after login and None. You may
also need to configure a username and password to access the FTP
server. The Scan Station also supports anonymous FTP.
Your network Domain name To find and set the domain name your Scan Station will use, follow these
steps:
1. From a PC logged onto the same network/domain that the Scan
Station will use, right-click on Computer and select Properties. On
the next screen, select Advanced System Settings to display the
System Properties window.
2. Select the Computer Name tab.
If you are on a domain, the Domain name is listed in the Domain field
(see above).
3. Copy the Domain name.
To set the domain name on your Scan Station:
4. From the Kodak Scan Station 700 Series - Scanner Administration
application, select the Configuration tab.
5. Select Edit>Device Settings.
6. Select Device Options and click Next.
7. Click the Network Destination Credentials down arrow and enter
the Domain name.
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Scan to Network Share Issues Possible Solution
Unable to scan to network folder Using another computer on your network with Windows 7, Windows 8 or
Windows 10, ping the NETBIOS computer name of the Share
destination. For example, if your destination is
\\Servername\Sharename, ping Servername.
• If you get a reply to your ping, NETBIOS name resolution is working
and the problem may be with the share name or permissions to the
share.
• If you do not get a response, NETBIOS name resolution is not working.
If you know you have a valid shared folder, you can use either the IP
address or, in some cases, the Fully Qualified Domain Name in place
of the server name. For example, if the IP address of the computer that
hosts the share is 100.100.100.1 and the Fully Qualified Domain Name
is server.company.com you could trying using either:
\\100.100.100.1\Sharename or \\server.company.com\sharename
One of these two usually works in place of NETBIOS names in the
destination address for the share.
• If NETBIOS name resolution is not working and it is your only choice
for defining network paths, ask your network administrator about
changing your router’s configuration. Many organizations block TCP/IP
traffic over ports 137 and 139, which are the TCP ports Microsoft uses
for NETBIOS over TCP/IP. When these ports are blocked, you cannot
resolve a NETBIOS name if the path to the destination address
crosses router (e.g., subnet) boundaries.
• Using another computer on your network with Windows 7, Windows 8
or Windows 10, open Windows Explorer and map a network drive to
\\Servername\Sharename. If this does not work, check the Permissions
of the shared folder on the host computer. Make sure either Everyone
or the user account for the Scan Station has Read and Write
permissions to the shared folder.
• To verify a network shared folder is accessible on your network, from
another PC on your network, click Start>Run. In the Open field, type in
the server name (e.g., \\servername) and click OK. If the server is
accessible, then all available shared resources will be displayed.
Select one of these shared resources to verify it is active. If not, correct
the Permissions on the shared folder before trying to access the folder
from the Scan Station.
There was an error reading the
selected certificate. Please select a
different certificate or see your
system administrator for more
information.
You specified a certificate that is on a drive that is no longer accessible.
Go back to the Kodak Scan Station 700 Series - Scanner Administration
application, select Destinations, select SharePoint as your destination
and set the Certificate field to an accessible drive.
156 A-61924 August 2019
Indicator lights The power button is illuminated blue when the Scan Station is on and
ready. Following is a description of LED status:
Saving error log files You may be asked by Service personnel to send the log files as an
email attachment for further diagnostics. Create a configuration file on a
new USB drive.
1. Insert the USB drive into the Scan Station’s USB port to put the
Scan Station into local administrative mode. The Scan Station will
display the Settings icons.
2. Using the arrows, scroll until the Diagnostics icon is displayed
and selected.
3. Select Save Logs and click Yes to save the log file to the USB
drive.
The analog.log and kss700.xml.log files will be saved to the USB drive.
You can also use the Kodak Scan Station 700 Series - Scanner
Administration application to save log files.
1. Launch the Kodak Scan Station 700 Series - Scanner
Administration application.
2. Click the Scanners tab.
3. Select Scanners>Device and select the type of file you want to
save.
Contacting Service 1. Visit www.AlarisWorld.com/go/imsupport to obtain the most current
phone number for your country.
2. When calling, please have the following information ready:
• A description of your problem.
• The Scan Station serial number.
LED Status
Steady blue • Briefly displayed when the Scan Station is first turned
on.
• Scan Station is on and ready to scan.
Flashing blue • Indicates the Scan Station is initializing from powering
on or warming up and preparing to scan.
• Low power mode.
Flashing or steady
red
• Briefly displayed when the Scan Station is first turned
on.
• Indicates a Scan Station error, such as the Scan
Station cover is open.
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Chapter 13 Glossary
Authentication credentials — username, password and optional
domain name that grants the Scan Station access to network
resources.
Automatic configuration schedule — the ability to schedule firmware
and configuration updates for Scan Stations from a remote location on
the network.
Challenge response (CRAM-MD5) — an encryption algorithm used for
authenticating access to an email server.
Configuration — a collection of device settings, scan settings,
destinations, groups and job settings. Configurations are stored on your
computer’s hard drive and typically contain additional information that
defines which Scan Stations have been configured with this collection
of settings. A configuration is not represented by a single file on the
hard drive but it can be exported to a single encrypted .xml file for use
in manually configuring Scan Stations.
Configuration name — this is the name given to a collection of device
settings, scan settings, index templates, destinations, groups and job
settings.
Configuration file — an encrypted .xml file containing all the settings
for the device. Basically, a configuration file tells the Scan Station who it
is, how to scan and where to send the digital files.
DFS (Distributed File System) — allows you to group shared folders
located on different servers by transparently connecting them to one or
more DFS namespaces. A DFS namespace is a virtual view of shared
folders in an organization. Using the DFS tools, you can select which
shared folders to present in the namespace, design the hierarchy in
which those folders appear, and determine the names that the shared
folders show in the namespace. When a user views the namespace,
the folders appear to reside on a single, high-capacity hard disk.
DHCP (Domain Host Control Protocol) — a network protocol that
dynamically assigns network addresses (IP addresses) to computers
and other network devices.
FQDN (Fully Qualified Domain Name) — a human-readable name
linked to the IP address of a computer. It includes both the computer’s
host name and domain name.
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FTP (File Transfer Protocol) — a standard Internet protocol which is a
simple way to exchange files between computers on the Internet. Like
the Hypertext Transfer Protocol (HTTP), which transfers displayable
Web pages and related files, and the Simple Mail Transfer Protocol
(SMTP), which transfers email, FTP is an application protocol that uses
the Internet's TCP/IP protocols. FTP is commonly used to transfer Web
page files from their creator to the computer that acts as their server for
everyone on the Internet. It is also commonly used to download
programs and other files to your computer from other servers.
Index fields — index fields contain information that can be used to
classify, sort, or store the scanned documents in a particular order
(referred to as indexing). The index fields will either be one or more
barcodes and/or one or more areas of text (OCR data).
Index template — used to define index fields on a document to be
scanned and to specify how to use the index field from a defined region
in a file name or directory path.
IP address (Internet Protocol) — used to reference computers on a
network. Addresses presented in a universal format of four, three-digit
numeric values separated by a period (e.g., 192.168.1.1). Each
address segment can be in the range of 0-255.
Job name — a collection of scan settings, index templates,
destinations and groups. A job allows Scan Station administrators to
simplify complex tasks by grouping scan settings, destinations and
groups of users together allowing the user to select a job with the touch
of a single button. This is the name of the button that is displayed on the
Scan Station touchscreen.
Kodak Scan Station 700 Series - Scanner Administration
application — this is the software that is used to setup, configure and
manage Scan Station devices over a network.
Local Administrative mode — allows you to perform administrative
functions directly on the Scan Station. Local administrative mode is
activated by inserting a USB drive with a valid configuration file into one
of the Scan Station’s USB ports.
Local access password — this is the password that controls user
access to the Scan Station. See “Configuring your device options” on
page 33 for more information.
NETBIOS (Network Basic Input Output System) — a network layer that
allows applications on different computers to communicate within a
local area network. NETBIOS is used in most physical topologies and is
a staple of Windows NT networks. A broadcast “protocol” that does not
support a routing mechanism, NETBIOS is often carried over other
protocols to allow its continued use in larger modern (routed) networks.
NETBIOS name — also known as the computer name in Microsoft
Windows, the NETBIOS name is a unique name for the device. Only 15
characters can be used.
NT domain server — a Microsoft Windows based server that defines a
network domain. A network domain defines a grouping of computers
and computer resources such as; printers, mail servers and file servers.
A-61924 August 2019 159
NTLM — an authentication algorithm for accessing an email server.
Ping — typically a command line program that allows a user or
administrator to see if a specific device is active and responsive on the
network. For example, ping 127.0.0.1 will test to see if a local computer
(the one you are using) can respond to a network request.
Proxy server — acts as an intermediary between a workstation user
and the Internet so that the enterprise can ensure security,
administrative control, and caching service. A proxy server is
associated with or part of a gateway server that separates the
enterprise network from the outside network and a firewall server that
protects the enterprise network from outside intrusion.
Remote access password — this password controls access to the
Scan Station 700 Plus Series scanner from the Kodak Scan Station 700
Series - Scanner Administration application. See “Scanner menu” on
page 25 (remote access password discussion) for more information.
Router — a device that allows multiple computers and devices to
connect to a local area network. A router can also be one of many
routers that comprise a wide area network (WAN).
SMTP (Simple Mail Transfer Protocol) — is a protocol used in sending
and receiving email.
TCP/IP (Transmission Control Protocol / Internet Protocol) — a suite of
protocols tailored to specific needs for advanced networking. Named
after TCP and IP, the first of the many protocols in the suite. TCP/IP
forms the basic standard for communication over the Internet.
TCP Port — special number in the header of a network data packet,
TCP ports are used to map data to computer processes or applications.
For example, a server receiving incoming TCP data packets with a
number of 21 in the header will normally map that data to the FTP
process running on the server (21 is the standard port for initiating an
FTP session with a client).
UNC (Universal Naming Convention) — a standard for identifying
servers, printers and other resources in a network, a UNC path uses
double slashes or backslashes to precede the name of the computer
and a single slash to precede the name of the resource being
accessed. In Windows operating systems, the UNC name format is:
\\servername\sharename\path\filename
Workgroup — a Microsoft network mechanism for grouping multiple
computers and computer resources without the use of an actual
network domain.
160 A-61924 August 2019
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Appendix A Regulatory
Environmental information
•The Kodak Scan Station 700 Plus Series is designed to meet worldwide environmental requirements.
• Guidelines are available for the disposal of consumable items that are replaced during maintenance or service; follow local
regulations or contact Kodak locally for more information.
• Perchlorate Material: The coin cell battery in this product may contain perchlorate material – in California, special handling
may apply; visit www.dtsc.ca.gov/hazardous waste/perchlorate.
•The Kodak Scan Station 700 Plus Series is Energy Star compliant and shipped from the factory with the default time set to 15
minutes.
• For recycling or reuse information, contact your local authorities, or in the USA, visit:
www.AlarisWorld.com/go/scannerrecycling.
• The product packaging is recyclable.
• Parts are designed for reuse or recycling.
European Union
This symbol indicates that when the last user wishes to discard this product, it must be sent to appropriate facilities
for recovery and recycling. Please contact your local Kodak representative or refer to:
www.AlarisWorld.com/go/recycle for additional information on the collection and recovery programs available for
this product.
Please consult www.AlarisWorld.com/go/REACH for information about the presence of substances included on the candidate
list according to article 59(1) of Regulation (EC) No. 1907/2006 (REACH).
162 A-61924 August 2019
Product Disclosure Table - Kodak Scan Station 730EX Plus Scanner
有毒有害物质或元素名称及含量标识表
Table of hazardous substances’ name and concentration
部件名称
Component name
有毒有害物质或元素
hazardous substances’ name
铅
(Pb)
汞
(Hg)
镉
(Cd)
六价铬
(Cr6+)
多溴联苯
(PBB)
多溴二苯醚
(PBDE)
适配器
(AC Adapter) XOOO O O
USB 数据线
USB Cable XOOO O O
内存模块
Memory Module XOOO O O
电源线
Power Cable XOOO O O
O: 该有毒有害物质在该部件所有均质材料中的含量均在 S J/T 11363-2006 规定的限量要求以下。
X: 该有毒有害物质至少在该部件的某一均质材料中的含量超出 SJ/T 11363-2006 规定的限量要求。
O: indicates hazardous substance concentration lower than MCV
X: indicates hazardous substance concentration higher than MCV
环保使用期限 (EPUP)
在中国大陆，该值表示电子信息产品中含有的有毒有害物质或元素在正常使用的条件下不会发生外泄或突
变，用户使用此产品不会对环境造成严重污染或对人身、财产造成严重损害的期限 （以年计）。
该值根据操作说明中所规定的产品正常使用条件而定
Environmental Protection Use Period (EPUP)
In mainland China, this number indicates the time period (calculated by year) within which any hazardous
substances present in the product are not expected to be released such that there is risk to human health,
property, or the environment.
This value is assigned based on normal use of the product as described in the operating instructions.
A-61924 August 2019 163
Taiwan:
設備名稱：掃瞄站 ，型號（型式）：Scan Station 730EX Plus
Equipment name Type designation (Type)
單元Unit
限用物質及其化學符號
Restricted substances and their chemical symbols
鉛
Lead
(Pb)
汞
Mercury
(Hg)
鎘
Cadmium
(Cd)
六價鉻
Hexavalent
chromium
(Cr+6)
多溴聯苯
Polybrominated
biphenyls
(PBB)
多溴二苯醚
Polybrominated
diphenyl ethers
(PBDE)
AC適配器
AC Adapter
—○○○○○
USB電纜
USB Cable
—○○○○○
內存模塊
Memory Module
—○○○○○
電源線
Power Cable
—○○○○○
輸入/輸出托盤
Input / Output Trays
○○○○○○
觸摸屏
Touchscreen ○○○○○○
麥克風
Microphone ○○○○○○
塑料蓋
Plastic Covers ○○○○○○
紙張傳感器
Paper Sensors ○○○○○○
滾筒
Rollers ○○○○○○
電機
Motors ○○○○○○
端口
Ports ○○○○○○
備考1.〝超出0.1 wt %〞及〝超出0.01 wt %〞係指限用物質之百分比含量超出百分比含量基準值。
Note 1：“Exceeding 0.1 wt %” and “exceeding 0.01 wt %” indicate that the percentage content of the restricted substance exceeds the reference
percentage value of presence condition.
備考2.〝○〞係指該項限用物質之百分比含量未超出百分比含量基準值。
Note 2：“○” indicates that the percentage content of the restricted substance does not exceed the percentage of reference value of presence.
備考3.〝－〞係指該項限用物質為排除項目。
Note 3：The “–” indicates that the restricted substance corresponds to the exemption.
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EMC statements
United States: This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part
15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential
installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of these measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for additional suggestions.
Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to
operate the equipment. Where shielded interface cables have been provided with the product or specified additional
components or accessories elsewhere defined to be used with the installation of the product, they must be used in order to
ensure compliance with FCC regulation.
Korea: As this equipment has obtained EMC registration for household use, it can be used in an area including residential
areas.
Japan: This is a Class A product based on the standard of the Voluntary Control Council for interference by information
Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio
interference. Install and use the equipment according to the instruction manual.
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Appendix B Supported Network Protocols
The Scan Station 700 Plus Series scanners connect directly into an
Ethernet-based IP network, using a standard RJ45 connection, working
independently within the following environments:
• Microsoft Windows Server 2012, 2016 and 2019
(TCP/IP, MS sharing, SMTP, FTP, Printing)
• NetWare 3.x and 4.x with MS services for NetWare
(TCP/IP, MS Sharing, SMTP, FTP)
• Unix/Linux environments
(SMTP and FTP only)
NOTE: Your network environment may or may not support all of the
network protocols mentioned above.
The Scan Station 700 Plus Series scanners support sending attached
images by email using the SMTP and authenticated SMTP protocols.
Methods supported for authenticated SMTP include: simple password,
NTLM and Challenge Response. If your SMTP server requires
authentication before use, you also need to supply credentials to the
Scan Station.
NOTE: Kerberos support is not included at this time.
Anonymous FTP (File Transfer Protocol) and authenticated FTP are
also supported, including proxy support. To use either form of
authenticated FTP (with or without proxy), the FTP configuration will
need sufficient credentials to access the FTP site. This information
should be available from your network administrator.
While the Scan Station 700 Plus Series scanners can be used in
heterogeneous networks with SMTP and FTP, printing to network
printers and scanning to network shared folders requires Microsoft
printer drivers and SMB (Server Message Block) drive access
respectively.
When used within a Microsoft NT Domain, the Scan Station accesses
domain resources (shared drives and printers) with a standard domain
user account.
When used within a Microsoft workgroup, the Scan Station can access
workgroup resources (shared drives and printers) without any login
credentials providing workgroup PCs have been configured to allow
guest access to their shared resources.
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Appendix C Warranty - US and Canada only
Congratulations on the purchase of an Alaris Scanner. Alaris Scanners are designed to provide end users with the highest
performance and reliability. All Alaris Scanners are covered by the following Limited Warranty.
Limited Warranty for Alaris Scanners
Kodak Alaris Inc. provides the following Limited Warranty on Alaris Scanners (excluding spare parts and consumables)
distributed by Kodak Alaris or through Kodak Alaris’ authorized distribution channels:
Kodak Alaris Inc. warrants that an Alaris Scanner, from the time of sale through the Limited Warranty period applicable to the
Product, will be free of defects in materials or workmanship and will conform to the performance specifications applicable for the
particular Alaris Scanner.
All Alaris Scanners are subject to the Warranty Exclusions described below. An Alaris Scanner found to be defective or which
does not conform to the product specifications will be repaired or replaced with new or refurbished product at Kodak Alaris’
option.
Purchasers may determine the applicable Limited Warranty period for the Alaris Scanners purchased by visiting
www.AlarisWorld.com/go/imsupport.
Proof of purchase is required to demonstrate eligibility for warranty service.
Warranty exclusions
Kodak Alaris’ Limited Warranty does not apply to an Alaris Scanner that has been subjected to physical damage after purchase,
caused, for example, by casualty, accident, acts of God or transportation, including (a) by a failure to properly package and ship
the Scanner back to Kodak Alaris for warranty service in accordance with Kodak Alaris’ then current Packaging and Shipping
Guidelines, including failure to replace the shipping restraint prior to shipping, or by a failure to remove the shipping restraint
prior to use; (b) resulting from the user’s installation, system integration, programming, re-installation of user operating systems
or applications software, systems engineering, relocation, reconstruction of data, or removal of the product or any component
(including breakage of a connector, cover, glass, pins, trays or seal); (c) from service, modification or repair not performed by
Kodak Alaris or a service provider authorized by Kodak Alaris or by tampering, use of counterfeit or other non-Kodak Alaris
components, assemblies, accessories, or modules; (d) by misuse, unreasonable handling or maintenance, mistreatment,
operator error, failure to provide proper supervision or maintenance, including use of cleaning products or other accessories not
approved by Kodak Alaris or use in contravention of recommended procedures or specifications; (e) by environmental
conditions (such as excessive heat or other unsuitable physical operating environment), corrosion, staining, electrical work
external to the product or failure to provide electro-static discharge (ESD) protection; (f) by failure to install firmware updates or
releases available for the product and (g) by such other supplemental exclusions published from time to time online at
www.AlarisWorld.com/go/imsupport.
Kodak Alaris provides no Limited Warranty for products purchased from countries other than the United State and Canada.
Purchasers of products from foreign distribution channels must seek warranty coverage, if any, through the original source of
purchase.
Kodak Alaris provides no Limited Warranty for products that are purchased as part of a third party manufacturer’s product,
computer system or other electronic device.
Any warranty for these products is provided by the OEM (Original Equipment Manufacturer) as part of that manufacturer’s
product or system.
The replacement product assumes the remainder of the Limited Warranty period applicable to the defective product or thirty
(30) days, whichever is longer.
Installation Warning and Disclaimer
KODAK ALARIS WILL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL OR INCIDENTAL DAMAGES RESULTING
FROM THE SALE, INSTALLATION, USE, SERVICING OR IMPROPER FUNCTIONING OF THIS PRODUCT, REGARDLESS
OF THE CAUSE. SUCH DAMAGES FOR WHICH KODAK ALARIS WILL NOT BE RESPONSIBLE, INCLUDE, BUT ARE NOT
LIMITED TO, LOSS OF REVENUE OR PROFIT, LOSS OF DATA, DOWNTIME COSTS, LOSS OF USE OF THE PRODUCT,
COST OF ANY SUBSTITUTE PRODUCT, FACILITIES OR SERVICES OR CLAIMS OF CUSTOMERS FOR SUCH
DAMAGES.
If there is any conflict between other sections of this appendix and the Limited Warranty, the terms of the Limited Warranty
prevail.
How to obtain Limited Warranty service
Alaris Scanners are supplied with information on unpacking, setup, installation and operation. Careful reading of the User’s
Guide will answer most of the technical questions the end user might have regarding proper installation, operation and
maintenance of the product. However, should additional technical support be required, you may visit our website at:
www.AlarisWorld.com/go/imsupport or contact: Kodak Alaris’ Response Center: (800) 822-1414
The Response Center is available Monday – Friday (excluding Kodak Alaris holidays) 8 a.m. to 5 p.m. EST.
168 A-61924 August 2019
Before placing the call, the eligible purchaser should have the Alaris Scanner model number, part number, serial number and
proof of purchase available. The eligible purchaser should also be prepared to provide a description of the problem.
Response Center personnel will assist the end user in resolving the problem over the phone. The end user may be asked to run
some simple, self-diagnostic tests and report the resulting status and error code messages. This will assist the Response
Center in determining if the problem is the Alaris Scanner or another component and if the problem can be resolved over the
phone. If the Response Center determines a hardware problem exists that is covered either under the Limited Warranty or a
purchased Maintenance Agreement, a Return Material Authorization Number (RMA) will be assigned as needed, a service
request will be initiated and repair or replacement procedures will follow.
Packaging and shipping guidelines
Purchaser must ship all warranty returns in a method that guarantees full protection of the product from shipping damage.
Failure to do so will void the Alaris Scanner warranty. Kodak Alaris advises the purchaser to keep the original box and packing
materials for storing or shipping. Kodak Alaris is not responsible for issues related to shipping damage. The purchaser must
return only the Alaris Scanner. Prior to shipment, purchaser must remove and retain all “add-on” items, (i.e. adapters, cables,
software, manuals, etc.). Kodak Alaris accepts no responsibility for these items and they will not be returned with the repaired or
replacement Alaris Scanner. All products should be returned to Kodak Alaris in the original shipping container, or an authorized
packaging box for the units being returned. Purchaser must install the shipping restraint before the Alaris Scanner is shipped.
When the original packaging is not available, contact Kodak Alaris’ Response Center at (800) 822-1414 for part numbers and
replacement packaging ordering information.
Return procedure
Eligible purchasers seeking services for Alaris Scanners covered under this Limited Warranty must obtain a Return Material
Authorization Number (“RMA”) by calling (800) 822-1414 and within ten (10) business days from the date of issuance of the
RMA must return the Alaris Scanner to the address designated in the RMA at the end user’s own expense and risk, in
compliance with Kodak Alaris’ current Packaging and Shipping Guidelines.
Any defective products or parts replaced by Kodak Alaris become the property of Kodak Alaris.
Customer responsibility
BY REQUESTING SERVICE, THE ELIGIBLE PURCHASER ACKNOWLEDGES THE TERMS OF THE LIMITED WARRANTY,
INCLUDING THE DISCLAIMER AND LIMITATION OF LIABILITY PROVISIONS. PRIOR TO SEEKING SERVICE, THE END
USER MUST BACK-UP ANY DATA OR FILES THAT MAY BECOME DAMAGED OR LOST. KODAK ALARIS IS, WITHOUT
LIMITATION, NOT RESPONSIBLE FOR LOST OR DAMAGED DATA OR FILES.
Warranty Service descriptions
Kodak Alaris offers a range of service programs to support its Limited Warranty and to assist with the use and care of the Alaris
Scanner (“Service Methods”). An Alaris Scanner represents an important investment. Alaris Scanners provide the productivity
needed to stay competitive. The sudden loss of this productivity, even temporarily, could seriously affect the ability to meet
commitments. Downtime can be very expensive, not just in the cost of the repair but also in time lost. To help alleviate these
problems, Kodak Alaris may use one of the service methods listed below, depending upon product type, in providing service
under its Limited Warranty.
Information about the product, including warranty, service program information, and restrictions, can be obtained online at
www.AlarisWorld.com/go/imsupport.
To avoid service delays, Kodak Alaris urges end users to complete the Limited Warranty Registration process online at
www.AlarisWorld.com/go/imsupport.
Product model and product serial number are required to complete the registration process.
Kodak Alaris also provides a variety of service programs that may be purchased to assist with the use and care of the Alaris
Scanner.
Kodak Alaris is committed to providing its customers with quality, performance, reliability and service under the Limited
Warranty.
We expect to have a supply of spare parts and consumables for at least 5 years after product manufacture has been
discontinued.
Advanced Unit Replacement (AUR)
AUR may be one of the easiest and most comprehensive service offerings in the industry. In the unlikely event of a product
defect, for eligible purchasers of certain Alaris Scanners, Kodak Alaris will replace that product within two business days.
A-61924 August 2019 169
The AUR provides advance replacement on specific failed or broken Alaris Scanners. To be eligible to take advantage of the
AUR, the eligible purchaser must obtain an RMA number, sign an Advance Replacement Agreement and provide a credit card
deposit to secure the replacement product. The RMA number should be kept in the event that the status of the replacement
product needs to be checked. The eligible purchaser will be asked for the address where the replacement product is to be
shipped. The eligible purchaser will also be faxed packing and shipping instructions for the malfunctioning product. The eligible
purchaser will then receive a replacement product within 2 business days after the service call initiation and Kodak Alaris’
receipt of the signed agreement. The malfunctioning product must be received by Kodak Alaris within ten (10) days of the end
user’s receipt of the replacement product or the end user’s credit card will be charged the list price of the replacement product.
Shipment of replacement Imaging Product will be made at Kodak Alaris’ expense and choice of freight carrier. Shipments not
made under Kodak Alaris’ directions and choice of freight carrier may void the Limited Warranty.
Before the product is returned to Kodak Alaris, be sure to remove all options and accessories (which include power cord,
documentation, etc.) that are not covered by the Limited Warranty. The box and packaging in which the replacement product
was shipped must be used to return the malfunctioning product. If the malfunctioning product is not returned in the box and
packaging in which the replacement product was shipped the Limited Warranty may be voided. The Return Material
Authorization Number (“RMA”) must be clearly marked on the outside of the box to ensure proper receipt and credit of the
defective product.
Depot service
If the Alaris Scanner is not eligible for AUR or On-Site Service, an eligible purchaser may utilize our Depot Repair Service. The
eligible purchaser will be instructed to ship the product to the nearest authorized Depot Repair Center. Product must be shipped
at the eligible purchaser’s risk and expense to the repair center. Before the product is returned to the repair center, be sure to
remove all options and accessories (which include power cord, documentation, etc.) not covered by the Limited Warranty. All
products should be returned to Kodak Alaris in the original shipping container, or in a recommended packing box. The Alaris
Scanner must have the shipping restraint installed before it is shipped. When the original packaging is not available, contact
Kodak Alaris’ Response Center at (800) 822-1414, for ordering information. Eligible purchasers seeking services for Alaris
Scanners must obtain a Return Material Authorization number (“RMA”) by calling (800) 822-1414, and within ten (10) business
days from the date of issuance of the RMA must return the Alaris Scanner to the address designated in the RMA at the end
user’s own expense and risk. The Return Material Authorization Number (“RMA”) must be clearly marked on the outside of the
box to ensure proper receipt and credit of the defective product.
Upon receipt of the product, the repair center will repair product within ten (10) business days. The repaired product will be
shipped back two-day express mail at no expense to the eligible purchaser.
Important restrictions
Eligibility: The Advance Exchange Program and the Depot Repair Service are available to eligible purchasers in the fifty (50)
United States for products purchased from authorized distributors of Kodak Alaris. The Alaris Scanner will be ineligible for any
service under warranty if the product falls under any of Kodak Alaris’ then-current Warranty Exclusions, including a purchaser’s
failure to return defective products to Kodak Alaris in compliance with Kodak Alaris’ then current Packaging and Shipping
Guidelines. Persons are only considered “eligible purchasers” or “end users” if they originally purchased the Alaris Scanner for
their own personal or business use, and not for resale.
Consumables: Consumables are items that wear out under normal use and must be replaced by the end user as needed.
Consumables, supplies, other expendable items and those items identified as being the user’s responsibility in the User’s Guide
are not covered under the Limited Warranty.
Any defective products or parts replaced by Kodak Alaris become the property of Kodak Alaris.
170 A-61924 August 2019
Contacting Kodak Alaris
For Information on Alaris Scanners:
Website: www.AlarisWorld.com/go/IM
For U.S. contact Technical Support by telephone:
Telephone technical support is available Monday-Friday between the hours of 5 a.m. to 5 p.m. excluding Kodak Alaris holidays.
Phone: (800) 822-1414
For technical documentation and FAQs available 24 hours a day:
Website: www.AlarisWorld.com/go/IM
For Service Program information
Website: www.AlarisWorld.com
Phone: (800) 822-1414
All trademarks and trade names
used are the property of their
respective holders.
The Kodak trademark and trade
dress are used under license from
Eastman Kodak Company.
© 2020 Kodak Alaris Inc.
TM/MC/MR: Alaris