Printer overview
Paper trays
Supplies, accessories, and parts
Print
Copy
Scan
Fax
Manage the printer
Solve problems
Index

HP Enterprise Color Flow MFP 785z+ User Manual

Displayed below is the user manual for Enterprise Color Flow MFP 785z+ by HP which is a product in the Multifunctionals category. This manual has pages.

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User Guide

L.P.

Reproduction, adaptation, or translation without

prior written permission is prohibited, except as

allowed under the copyright laws.

The information contained herein is subject to

change without notice.

The only warranties for HP products and

services are set forth in the express warranty

statements accompanying such products and

services. Nothing herein should be construed as

constituting an additional warranty. HP shall not

be liable for technical or editorial errors or

omissions contained herein.

Edition 5, 1/2019

Trademark Credits

Adobe®, Adobe Photoshop®, Acrobat®, and

PostScript® are trademarks of Adobe Systems

Incorporated.

Apple and the Apple logo are trademarks of

Apple Inc., registered in the U.S. and other

countries.

macOS is a trademark of Apple Inc., registered in

the U.S. and other countries.

AirPrint is a trademark of Apple Inc., registered

in the U.S. and other countries.

Google™ is a trademark of Google Inc.

Microsoft®, Windows®, Windows® XP, and

Windows Vista® are U.S. registered trademarks

of Microsoft Corporation.

UNIX® is a registered trademark of The Open

Group.

Table of contents

1 Printer overview ........................................................................................................................................................................................ 1

For more information .............................................................................................................................................................. 1

Caution icons ............................................................................................................................................................................. 2

Printer views .............................................................................................................................................................................. 3

Printer front view ................................................................................................................................................. 3

Printer front view—774dn, 774dns, 779dn, 779dns, 780dn, 780dns,785f models .......... 3

Printer front view—785zs, 785z+ models ................................................................................. 4

Printer back view and interface ports ............................................................................................................... 5

Printer back view and interface ports—774dn, 774dns, 779dn, 779dns, 780dn,

780dns,785f models ...................................................................................................................... 5

Printer back view and interface ports—785zs, 785z+ models .............................................. 6

Control-panel view ............................................................................................................................................... 7

How to use the touchscreen control panel ............................................................................... 10

Printer specications ............................................................................................................................................................. 11

Technical specications .................................................................................................................................... 11

Supported operating systems ......................................................................................................................... 17

Mobile printing solutions .................................................................................................................................. 19

Printer dimensions ............................................................................................................................................ 20

Power consumption, electrical specications, and acoustic emissions ................................................... 21

Operating environment range ......................................................................................................................... 22

Printer hardware setup and software installation ............................................................................................................ 23

2 Paper trays .............................................................................................................................................................................................. 25

For more information ............................................................................................................................................................ 25

Load paper to Tray 1 (multipurpose tray) .......................................................................................................................... 26

Introduction ........................................................................................................................................................ 26

Tray 1 paper orientation ................................................................................................................................... 27

Use alternative letterhead mode .................................................................................................................... 32

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 32

Load paper to Tray 2 ............................................................................................................................................................. 33

Introduction ........................................................................................................................................................ 33

Tray 2 and the 550-sheet trays paper orientation ...................................................................................... 35

ENWW iii

Use alternative letterhead mode .................................................................................................................... 39

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 39

Load the 4,000-sheet high-capacity input (HCI) tray ....................................................................................................... 40

Introduction ........................................................................................................................................................ 40

HCI paper orientation ........................................................................................................................................ 42

Use alternative letterhead mode .................................................................................................................... 43

Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 44

Load and print envelopes ..................................................................................................................................................... 45

Introduction ........................................................................................................................................................ 45

Print envelopes .................................................................................................................................................. 45

Envelope orientation ......................................................................................................................................... 45

Load and print labels ............................................................................................................................................................. 47

Introduction ........................................................................................................................................................ 47

Manually feed labels ......................................................................................................................................... 47

Label orientation ............................................................................................................................................... 48

Congure inner nisher stapling (774dns, 779dns, 780dns, and 785zs model only) ............................................... 49

Congure the default staple location ............................................................................................................. 49

Congure the operation mode ........................................................................................................................ 50

3 Supplies, accessories, and parts .......................................................................................................................................................... 51

For more information ............................................................................................................................................................ 51

Order supplies, accessories, and parts ............................................................................................................................... 52

Ordering .............................................................................................................................................................. 52

Supplies and accessories ................................................................................................................................. 52

Maintenance/long-life consumables (LLC) .................................................................................................... 53

Customer self-repair parts ............................................................................................................................... 54

Replace the cartridges .......................................................................................................................................................... 56

Introduction ........................................................................................................................................................ 56

Cartridge information ....................................................................................................................................... 56

Remove and replace the cartridges ............................................................................................................... 57

Replace the service uid container ..................................................................................................................................... 60

Introduction ........................................................................................................................................................ 60

Remove and replace the service uid container .......................................................................................... 60

Replace the staple cartridge in the inner nisher (774dns, 779dns, 780dns, 785zs models only) ........................ 64

Replace the staple cartridge in the oor standing nisher (785z+ model only) ......................................................... 66

4 Print .......................................................................................................................................................................................................... 69

For more information ............................................................................................................................................................ 69

Print tasks (Windows) ............................................................................................................................................................ 70

How to print (Windows) .................................................................................................................................... 70

Automatically print on both sides (Windows) ............................................................................................... 70

iv ENWW

Manually print on both sides (Windows) ........................................................................................................ 71

Print multiple pages per sheet (Windows) .................................................................................................... 71

Select the paper type (Windows) .................................................................................................................... 72

Additional print tasks ........................................................................................................................................ 73

Print tasks (macOS) ............................................................................................................................................................... 74

How to print (macOS) ........................................................................................................................................ 74

Automatically print on both sides (macOS) ................................................................................................... 74

Manually print on both sides (macOS) ........................................................................................................... 74

Print multiple pages per sheet (macOS) ........................................................................................................ 75

Select the paper type (macOS) ........................................................................................................................ 75

Additional print tasks ........................................................................................................................................ 75

Store print jobs on the printer to print later or print privately ........................................................................................ 77

Introduction ........................................................................................................................................................ 77

Create a stored job (Windows) ........................................................................................................................ 77

Print a stored job ............................................................................................................................................... 79

Delete a stored job ............................................................................................................................................ 79

Delete a job that is stored on the printer .................................................................................. 79

Change the job storage limit ....................................................................................................... 79

Information sent to printer for Job Accounting purposes ........................................................................... 80

Mobile printing ........................................................................................................................................................................ 81

Introduction ........................................................................................................................................................ 81

Wi-Fi Direct and NFC Connect and Print ......................................................................................................... 81

HP ePrint via email ............................................................................................................................................ 82

HP ePrint software ............................................................................................................................................ 83

AirPrint ................................................................................................................................................................. 83

Android embedded printing ............................................................................................................................. 83

Print from the USB port ......................................................................................................................................................... 85

Introduction ........................................................................................................................................................ 85

Enable the USB port for printing ..................................................................................................................... 85

Print USB documents ........................................................................................................................................ 86

5 Copy .......................................................................................................................................................................................................... 87

For more information ............................................................................................................................................................ 87

Make a copy ............................................................................................................................................................................ 88

Copy on both sides (duplex) ................................................................................................................................................. 90

Additional copy tasks ............................................................................................................................................................. 92

6 Scan .......................................................................................................................................................................................................... 93

For more information ............................................................................................................................................................ 93

Set up Scan to Email .............................................................................................................................................................. 94

Introduction ........................................................................................................................................................ 94

ENWW v

Before you begin ............................................................................................................................................... 94

Step one: Access the HP Embedded Web Server (EWS) ............................................................................. 94

Step two: Congure the Network Identication settings ............................................................................ 95

Step three: Congure the Scan to Email feature .......................................................................................... 96

Method one: Basic conguration using the Email Setup Wizard ........................................... 96

Method two: Advanced conguration using the Email Setup ............................................. 100

Step four: Congure the Quick Sets (optional) ........................................................................................... 104

Step ve: Set up Scan to Email to use Oce 365 Outlook (optional) ..................................................... 105

Introduction ................................................................................................................................. 105

Congure the outgoing email server (SMTP) to send an email from an Oce 365

Outlook account .......................................................................................................................... 105

Set up Scan to Network Folder .......................................................................................................................................... 107

Introduction ...................................................................................................................................................... 107

Before you begin ............................................................................................................................................. 107

Step one: Access the HP Embedded Web Server ....................................................................................... 107

Step two: Set up Scan to Network Folder ................................................................................................... 108

Method one: Use the Scan to Network Folder Wizard .......................................................... 108

Method two: Use Scan to Network Folder Setup .................................................................. 109

Step one: Begin the conguration ....................................................................... 109

Step two: Congure the Scan to Network Folder settings .............................. 109

Step three: Complete the conguration ............................................................. 117

Set up Scan to USB Drive .................................................................................................................................................... 118

Introduction ...................................................................................................................................................... 118

Step one: Access the HP Embedded Web Server ....................................................................................... 118

Step two: Enable Scan to USB Drive ............................................................................................................. 119

Step three: Congure the Quick Sets (optional) ......................................................................................... 119

Default scan settings for Scan to USB Drive setup .................................................................................... 120

Default le settings for Scan to USB Drive setup ....................................................................................... 120

Set up Scan to SharePoint® (Flow models only) ............................................................................................................. 122

Introduction ...................................................................................................................................................... 122

Before you begin ............................................................................................................................................. 122

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 122

Step two: Enable Scan to SharePoint® and create a Scan to SharePoint Quick Set ............................. 123

Quick set scan settings and options for Scan to SharePoint® ................................................................. 124

Scan to email ........................................................................................................................................................................ 127

Introduction ...................................................................................................................................................... 127

Scan to email ................................................................................................................................................... 127

Scan to network folder ....................................................................................................................................................... 130

Introduction ...................................................................................................................................................... 130

Scan to network folder ................................................................................................................................... 130

Scan to USB drive ................................................................................................................................................................. 132

vi ENWW

Introduction ...................................................................................................................................................... 132

Scan to USB drive ............................................................................................................................................ 132

Scan to SharePoint .............................................................................................................................................................. 134

Introduction ...................................................................................................................................................... 134

Scan to SharePoint .......................................................................................................................................... 134

Scan to job storage .............................................................................................................................................................. 136

Introduction ...................................................................................................................................................... 136

Scan to job storage on the printer ................................................................................................................ 136

Print from job storage on the printer ........................................................................................................... 138

HP JetAdvantage business solutions ............................................................................................................................... 139

Additional scan tasks .......................................................................................................................................................... 140

7 Fax .......................................................................................................................................................................................................... 141

For more information .......................................................................................................................................................... 141

Set up fax .............................................................................................................................................................................. 142

Introduction ...................................................................................................................................................... 142

Set up fax by using the printer control panel ............................................................................................. 142

Change fax congurations ................................................................................................................................................. 143

Fax dialing settings ......................................................................................................................................... 143

General fax send settings .............................................................................................................................. 144

Fax receive settings ........................................................................................................................................ 144

Send a fax ............................................................................................................................................................................. 146

Additional fax tasks ............................................................................................................................................................. 148

8 Manage the printer .............................................................................................................................................................................. 149

For more information .......................................................................................................................................................... 149

Advanced conguration with the HP Embedded Web Server (EWS) ........................................................................... 150

Introduction ...................................................................................................................................................... 150

How to access the HP Embedded Web Server (EWS) ............................................................................... 150

HP Embedded Web Server features ............................................................................................................ 151

Information tab ........................................................................................................................... 151

General tab .................................................................................................................................. 152

Copy/Print tab ............................................................................................................................. 153

Scan/Digital Send tab ................................................................................................................ 154

Fax tab .......................................................................................................................................... 155

Troubleshooting tab .................................................................................................................. 155

Security tab ................................................................................................................................. 156

HP Web Services tab .................................................................................................................. 156

Networking tab ........................................................................................................................... 156

Other Links list ............................................................................................................................ 158

Create a Quick Set ................................................................................................................................................................ 159

ENWW vii

Introduction ...................................................................................................................................................... 159

Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 159

Step two: Add and manage Quick Sets ........................................................................................................ 160

Add a Quick Set ........................................................................................................................... 160

Edit a Quick Set ........................................................................................................................... 161

Copy a Quick Set ......................................................................................................................... 161

Remove a Quick Set ................................................................................................................... 162

Quick Set settings and options ................................................................................................. 162

Example Quick Sets .................................................................................................................... 167

Congure IP network settings ........................................................................................................................................... 169

Printer sharing disclaimer .............................................................................................................................. 169

View or change network settings ................................................................................................................. 169

Rename the printer on a network ................................................................................................................ 169

Manually congure IPv4 TCP/IP parameters from the control panel ..................................................... 170

Manually congure IPv6 TCP/IP parameters from the control panel ..................................................... 170

Link speed and duplex settings .................................................................................................................... 171

Printer security features ..................................................................................................................................................... 172

Introduction ...................................................................................................................................................... 172

Security statements ....................................................................................................................................... 172

Assign an administrator password ............................................................................................................... 172

IP Security ......................................................................................................................................................... 173

Lock the formatter .......................................................................................................................................... 173

Encryption support: HP High Performance Secure Hard Disks ............................................................... 173

Energy-conservation settings ........................................................................................................................................... 174

Introduction ...................................................................................................................................................... 174

Set the sleep timer and congure the printer to use 2 watts or less of power .................................... 174

Set the sleep schedule ................................................................................................................................... 174

HP Web Jetadmin ................................................................................................................................................................. 175

Software and rmware updates ....................................................................................................................................... 175

9 Solve problems ..................................................................................................................................................................................... 177

For more information .......................................................................................................................................................... 177

Customer support ................................................................................................................................................................ 178

Control panel help system ................................................................................................................................................. 179

Restore factory settings ..................................................................................................................................................... 180

Introduction ...................................................................................................................................................... 180

Method one: Restore factory settings from the printer control panel ................................................... 180

Method two: Restore factory settings from the HP Embedded Web Server (network-connected

printers only) .................................................................................................................................................... 180

A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel .............................. 181

Change the “Very Low” settings ................................................................................................................... 181

viii ENWW

For printers with fax capability ................................................................................................. 181

Order supplies ................................................................................................................................................. 182

Printer does not pick up paper or misfeeds .................................................................................................................... 183

Introduction ...................................................................................................................................................... 183

The printer does not pick up paper .............................................................................................................. 183

The printer picks up multiple sheets of paper ............................................................................................ 185

The document feeder jams, skews, or picks up multiple sheets of paper ............................................ 189

Clear paper jams .................................................................................................................................................................. 190

Introduction ...................................................................................................................................................... 190

Paper jam locations ........................................................................................................................................ 191

Auto-navigation for clearing paper jams ..................................................................................................... 192

Experiencing frequent or recurring paper jams? ....................................................................................... 192

Clear paper jams in the document feeder – 31.13.yz ............................................................................... 193

Clear paper jams in Tray 1 - 15.A1.yz; 15.D1.51; 15.D1.81; 15.D2.A1; 15.D2.D1 ............................... 195

Clear paper jams in Tray 2 - 15.A2.yz; 15.D2.52; 15.D2.82; 15.D2.A2; 15.D2.D2 ............................... 198

Clear paper jams in Tray 3 - 15.A3.yz; 15.12.A3; 15.12.D3 ..................................................................... 200

Clear paper jams in the heated pressure roller (HPR) - 13.xx.xx, 15.5x.xx, 66.Bx.xx, 17.B3.xx ....... 203

Clear paper jams in the output bin - 15.E1.yz; 15.C1.Az .......................................................................... 206

Clear paper jams in the duplexer - 15.D1.yz; 15.D2.yz; 15.C1.5z; 15.C1.8z; 15.C1.9z ....................... 208

Clear paper jams in the 3X550 trays - 15.A4.yz; 15.A5.yz; 15.A6.yz; 15.A9.yz; 15.37.yz;

15.38.yz; 15.48.yz .......................................................................................................................................... 210

Clear paper jams in the 4,000 sheet HCI - 15.A7.yz; 15.A8.yz; 15.37.yz; 15.38.yz; 15.48.yz ........... 212

Clear paper jams in the inner nisher (774dns, 779dns, 780dns, and 785zs model only) -

15.51.yz; 15.62.yz; 15.63.yz; 15.67.yz ....................................................................................................... 217

Clear staple jams (774dns, 779dns, 780dns, and 785zs model only) - 15.63.yz ............................... 219

Clear paper jams in the oor standing nisher rear door (785z+ model only) .................................... 221

Clear paper jams in the oor standing nisher front door (785z+ model only) ................................... 223

Clear staple jams in the oor standing nisher (785z+ model only) ..................................................... 224

Improve print quality ........................................................................................................................................................... 228

Introduction ...................................................................................................................................................... 228

Check the cartridge status ............................................................................................................................. 228

Update the printer rmware ......................................................................................................................... 229

Change the print quality setting ................................................................................................................... 229

Print from a dierent software program .................................................................................................... 229

Check paper and quality settings ................................................................................................................. 229

Check grayscale and black settings ............................................................................................................. 230

Adjust color settings (Windows) ................................................................................................................... 230

Check paper and the printing environment ................................................................................................ 231

Step one: Use paper that meets HP specications ............................................................... 231

Step two: Check the environment ............................................................................................ 231

Visually inspect the cartridge ........................................................................................................................ 232

ENWW ix

Clean the printer .............................................................................................................................................. 233

Print and interpret the Print Quality Report ........................................................................... 233

Clean the printhead .................................................................................................................... 233

Clean the rollers .......................................................................................................................... 234

Try a dierent print driver .............................................................................................................................. 234

Improve copy image quality ............................................................................................................................................... 236

Check the scanner glass for dirt and smudges .......................................................................................... 236

Calibrate the scanner ...................................................................................................................................... 237

Check the paper settings ............................................................................................................................... 238

Check the paper selection options .......................................................................................... 238

Check the image-adjustment settings ........................................................................................................ 238

Optimize copy quality for text or pictures ................................................................................................... 239

Edge-to-edge copying .................................................................................................................................... 239

Improve scan image quality ............................................................................................................................................... 240

Check the scanner glass for dirt and smudges .......................................................................................... 240

Check the resolution settings ....................................................................................................................... 241

Check the image-adjustment settings ........................................................................................................ 242

Optimize scan quality for text or pictures ................................................................................................... 242

Check the output-quality settings ................................................................................................................ 243

Clean the pickup rollers and separation pad in the document feeder ................................................... 243

Improve fax image quality .................................................................................................................................................. 246

Check the scanner glass for dirt and smudges .......................................................................................... 246

Check the send-fax resolution settings ....................................................................................................... 247

Check the image-adjustment settings ........................................................................................................ 248

Optimize fax quality for text or pictures ..................................................................................................... 248

Check the error-correction settings ............................................................................................................. 248

Check the t-to-page setting ........................................................................................................................ 249

Clean the pickup rollers and separation pad in the document feeder ................................................... 249

Send to a dierent fax machine .................................................................................................................... 251

Check the sender's fax machine ................................................................................................................... 251

Solve wired network problems .......................................................................................................................................... 252

Introduction ...................................................................................................................................................... 252

Poor physical connection ............................................................................................................................... 252

The computer is unable to communicate with the printer ....................................................................... 252

The printer is using incorrect link and duplex settings for the network ................................................ 253

New software programs might be causing compatibility problems ...................................................... 253

The computer or workstation might be set up incorrectly ...................................................................... 253

The printer is disabled, or other network settings are incorrect ............................................................. 253

Solve wireless network problems ..................................................................................................................................... 254

Introduction ...................................................................................................................................................... 254

Wireless connectivity checklist ..................................................................................................................... 254

x ENWW

The printer does not print after the wireless conguration completes ................................................. 255

The printer does not print, and the computer has a third-party rewall installed .............................. 255

The wireless connection does not work after moving the wireless router or printer .......................... 255

Cannot connect more computers to the wireless printer ........................................................................ 256

The wireless printer loses communication when connected to a VPN .................................................. 256

The network does not appear in the wireless networks list .................................................................... 256

The wireless network is not functioning ..................................................................................................... 256

Reduce interference on a wireless network ............................................................................................... 257

Solve fax problems .............................................................................................................................................................. 258

Checklist for solving fax problems ............................................................................................................... 258

What type of phone line are you using? ................................................................................. 258

Are you using a surge-protection device? .............................................................................. 258

Are you using a phone company voice-messaging service or an answering machine? . 258

Does your phone line have a call-waiting feature? ............................................................... 259

Check fax accessory status ....................................................................................................... 259

General fax problems ..................................................................................................................................... 260

The fax failed to send ................................................................................................................ 260

An Out of Memory status message displays on the printer control panel ........................ 260

Print quality of a photo is poor or prints as a gray box ........................................................ 260

You touched the Stop button to cancel a fax, but the fax was still sent ............................ 260

No fax address book button displays ...................................................................................... 260

Not able to locate the Fax settings in HP Web Jetadmin ..................................................... 260

The header is appended to the top of the page when the overlay option is enabled .... 260

A mix of names and numbers is in the recipients box .......................................................... 260

A one-page fax prints as two pages ........................................................................................ 260

A document stops in the document feeder in the middle of faxing ................................... 261

The volume for sounds coming from the fax accessory is too high or too low ............... 261

Index ........................................................................................................................................................................................................... 263

ENWW xi

xii ENWW

1 Printer overview

For more information

●Caution icons

●Printer views

●Printer specications

●Printer hardware setup and software installation

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/PageWide.

For current information, see www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP,

www.hp.com/support/colorpw774MFP, or www.hp.com/support/colorpw779MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW For more information 1

Caution icons

CAUTION: Sharp edge in close proximity.

CAUTION: Keep body parts away from moving parts.

CAUTION: Hot surface.

CAUTION: Electrical shock.

2 Chapter 1 Printer overview ENWW

Printer views

●Printer front view

●Printer back view and interface ports

●Control-panel view

Printer front view

Printer front view—774dn, 774dns, 779dn, 779dns, 780dn, 780dns,785f models

23 5 6 7 8 9 10

16 15 1314 12

1 Left door

2 Easy-access USB printing port

3 Scanner assembly

4 Hardware integration pocket (for connecting accessories and third-party devices)

5 Control panel with color touchscreen display (tilts up for easier viewing)

6 Keyboard (785f model only. Push the keyboard in until it clicks, and then pull the keyboard out to use it.)

CAUTION: Close the keyboard when it is not in use.

7 Document-feeder cover (access for clearing jams)

8 Document-feeder input tray

9 Document-feeder output bin and output bin stop

10 Document-feeder output extensions

11 Output bin and output bin stop

12 Right door (access for clearing jams)

13 Duplexer

14 Serial number and product number label

ENWW Printer views 3

15 On/O button

16 Tray 2

17 Front door (access to the cartridges)

18 Service uid container

Printer front view—785zs, 785z+ models

5 8 9 10 11

17 1619 18

1 Left door

2 Easy-access USB printing port

3 Scanner assembly

4 Hardware integration pocket (for connecting accessories and third-party devices)

5 Control panel with color touchscreen display (tilts up for easier viewing)

6 Keyboard. Push the keyboard in until it clicks, and then pull the keyboard out to use it.

CAUTION: Close the keyboard when it is not in use.

7 Output bin and output bin stop

8 Document-feeder cover (access for clearing jams)

9 Document-feeder input tray

10 Document-feeder output bin and output bin stop

11 Document-feeder output extensions

12 Floor-standing nisher (785z+ model only)

13 Floor-standing nisher release latch (785z+ model only)

14 Floor-standing nisher front door (785z+ model only)

4 Chapter 1 Printer overview ENWW

15 On/O button

16 Front door (access to the cartridges)

17 Serial number and product number label

18 3 x 550 paper trays

19 Tray 2

20 Inline nisher (785zs model only)

21 Service uid container

Printer back view and interface ports

Printer back view and interface ports—774dn, 774dns, 779dn, 779dns, 780dn, 780dns,785f models

3 4 5 62

1 Stapler cover (dns model only)

2 Power connection

3 Formatter plate (contains the interface ports)

4 Access door to interface ports and cable lock slot

5 Tray 1 (multipurpose tray)

6 Tray 1 extension

The printer includes the following interface ports.

ENWW Printer views 5

1 Host USB port for connecting external USB devices

NOTE: For easy-access USB printing, use the USB port near the control panel.

2 Local area network (LAN) Ethernet (RJ-45) network port

3 Hi-Speed USB 2.0 printing port

4 Fax port (785f model only)

5 Cable lock slot

Printer back view and interface ports—785zs, 785z+ models

1 Power connection

2 Stapler cover (785zs model only)

3 Floor-standing nisher rear door (785z+ model only)

4 Formatter plate (contains the interface ports)

5 Access door to interface ports and cable lock slot

6 Chapter 1 Printer overview ENWW

6 Tray 1 (multipurpose tray)

7 Tray 1 extension

The printer includes the following interface ports.

1 Host USB port for connecting external USB devices

NOTE: For easy-access USB printing, use the USB port near the control panel.

2 Local area network (LAN) Ethernet (RJ-45) network port

3 Hi-Speed USB 2.0 printing port

4 Fax port

5 Cable lock slot

Control-panel view

The Home screen provides access to the printer features and indicates the current status of the printer.

Return to the Home screen at any time by selecting the Home button.

NOTE: The features that appear on the Home screen can vary, depending on the printer conguration.

ENWW Printer views 7

3 4

15 6 7

1Home button Select the Home button to return to the Home screen.

2 Applications area Select any of the icons to open the application. Swipe the screen sideways to access more applications.

NOTE: The available applications vary by printer. The administrator can congure which applications

appear and the order in which they appear.

3Reset button Select the Reset button to clear changes, release the printer from a paused state, reset the copy count

eld, display hidden errors, and restore the default settings (including the language and keyboard

layout).

4Sign In or Sign Out button Select the Sign In button to access secured features.

Select the Sign Out button to sign out of the printer. The printer restores all options to the default

settings.

NOTE: This button displays only if the administrator has congured the printer to require permission

for access to features.

5Information button Select the information button to access a screen that provides access to several types of printer

information. Select the buttons at the bottom of the screen for the following information:

●Display Language: Change the language setting for the current user session.

●Sleep Mode: Place the printer into sleep mode.

●Wi-Fi Direct: View information for how to connect directly to the printer using a phone, tablet, or

other device with Wi-Fi.

●Wireless: View or change wireless connection settings (for the zs and z+ models and for the dn

and f models only when an optional wireless accessory is installed).

●Ethernet: View or change Ethernet connection settings.

●HP Web Services: View information to connect and print to the printer using HP Web Services

(ePrint).

●Fax Number: View the printer fax number (fax models only).

6Help button Select the Help button to open the embedded help system.

7 Current time Displays the current time.

8Copy button Select the Copy button to start a copy job.

9 Copy count The copy count indicates the number of copies that the printer is set to make.

10 Home-screen page

indicator

Indicates the number of pages on the Home screen or in an application. The current page is

highlighted. Swipe the screen sideways to scroll between pages.

8 Chapter 1 Printer overview ENWW

11 Keyboard

(Flow models only)

Flow models include a physical keyboard. The keys are mapped to a language in the same way the

virtual keyboard on the printer touchscreen is mapped. Whenever the keyboard layout for the virtual

keyboard changes, the keys on the physical keyboard are remapped to match the new settings.

NOTE: In some locations, the printer comes with adhesive keyboard overlays to customize the keys

for dierent languages.

12 Easy-access USB port Insert a USB ash drive for printing or scanning without a computer or to update the printer rmware.

NOTE: An administrator must enable this port before using for print or scan features. A rmware

upgrade does not require that the port be enabled.

13 Hardware integration

pocket (HIP)

For connecting accessory and third-party devices.

ENWW Printer views 9

How to use the touchscreen control panel

Use the following actions to use the printer touchscreen control panel.

Action Description Example

Touch Touch an item on the screen to select that item

or open that menu. Also, when scrolling through

menus, briey touch the screen to stop the

scrolling.

Touch the Settings icon to open the Settings app.

Swipe Touch the screen and then move your nger

horizontally to scroll the screen sideways.

Swipe until the Settings app displays.

Scroll Touch the screen and then move your nger

vertically to scroll the screen up and down. When

scrolling through menus, briey touch the screen

to stop the scrolling.

Scroll through the Settings app.

10 Chapter 1 Printer overview ENWW

Printer specications

IMPORTANT: The following specications are correct at the time of publication, but they are subject to change.

For current information, see www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP,

www.hp.com/support/colorpw774MFP, or www.hp.com/support/colorpw779MFP.

●Technical specications

●Supported operating systems

●Mobile printing solutions

●Printer dimensions

●Power consumption, electrical specications, and acoustic emissions

●Operating environment range

Technical specications

Table 1-1 HP PageWide Enterprise Color MFP 780 and 785

Model name

Product number

780dn

J7Z09A

780dns

J7Z10A

785f

J7Z11A

785zs

J7Z12A

785z+

Z5G75A

Paper handling Tray 1 (100-sheet

capacity)

Tray 2 (550-sheet

capacity)

550-sheet paper

tray

NOTE: The printer

supports one

optional input

accessory.

Optional Optional Optional Included Not supported

550-sheet paper

tray and stand

Optional Optional Optional Required Required

3x550-sheet paper

tray

Optional Optional Optional Required

4,000-sheet high-

capacity input (HCI)

feeder

Optional Optional Optional Required Required

300-sheet inner

nisher with

stapler

Not supported Not supported Not supported

3000-sheet

Stapler/Stacker

Finisher

Not supported Not supported Not supported Not supported

Automatic duplex

printing

ENWW Printer specications 11

Table 1-1 HP PageWide Enterprise Color MFP 780 and 785 (continued)

Model name

Product number

780dn

J7Z09A

780dns

J7Z10A

785f

J7Z11A

785zs

J7Z12A

785z+

Z5G75A

Connectivity 10/100/1000

Ethernet LAN

connection with

IPv4 and IPv6

Hi-Speed USB 2.0

Easy-access USB

port for printing

and scanning

without a

computer and

upgrading the

rmware

Hardware

integration pocket

(HIP) for connecting

accessories and

third-party devices

HP Internal USB

ports

Optional Optional Optional Optional Optional

HP Jetdirect 3000w

NFC/Wireless

Accessory for

printing from

mobile devices

Optional Optional Optional Optional Optional

HP Jetdirect 3100w

NFC/BLE Wireless

Accessory for

printing from

mobile devices.

Not supported Not supported Not supported

HP Jetdirect

2900nw Print

Server Accessory

for wireless

connectivity

Optional Optional Optional Optional Optional

HP Foreign

Interface Harness

(FIH)

Optional Optional Optional Optional Optional

Memory 320 GB HP High-

Performance

Secure Hard Disk

Base memory:

3.5 GB, expandable

to 4.5 GB by adding

DIMM memory

module

Not supported Not supported Not supported

Base memory:

5.6 GB, expandable

to 6.6 GB by adding

DIMM memory

module

Not supported Not supported

12 Chapter 1 Printer overview ENWW

Table 1-1 HP PageWide Enterprise Color MFP 780 and 785 (continued)

Model name

Product number

780dn

J7Z09A

780dns

J7Z10A

785f

J7Z11A

785zs

J7Z12A

785z+

Z5G75A

HP Secure High

Performance Hard

Disk Drive (FIPS)

Optional Optional Optional Optional Optional

Security HP Trusted

Platform Module

for encrypting all

data that passes

through the printer

Control-panel

display and input

Color touchscreen

control panel

Retractable

keyboard

Not supported Not supported

Print Prints 45 pages per

minute (ppm) on

A4 and letter-size

paper in

Professional mode.

Prints 65 ppm on

A4 and letter-size

paper in General

Oce mode.

Prints 55 ppm on

A4 and letter-size

paper in

Professional mode.

Prints 75 ppm on

A4 and letter-size

paper in General

Oce mode.

Easy-access USB

printing (no

computer required)

Store jobs in the

printer memory to

print later or print

privately

Fax Optional Optional

Copy and scan Copies at speeds of

up to 45 ppm on

A4 and letter-size

paper.

Copies at speeds of

up to 55 ppm on

A4 and letter-size

paper.

ENWW Printer specications 13

Table 1-1 HP PageWide Enterprise Color MFP 780 and 785 (continued)

Model name

Product number

780dn

J7Z09A

780dns

J7Z10A

785f

J7Z11A

785zs

J7Z12A

785z+

Z5G75A

200-page

document feeder

with dual-head

scanning for

single-pass duplex

copying and

scanning

HP EveryPage

Technologies

including ultrasonic

multi-feed

detection

Not supported Not supported

Embedded optical

character

recognition (OCR)

provides the ability

to convert printed

pages into text that

can be edited or

searched using a

computer.

Not supported Not supported

SMART Label

feature provides

paper-edge

detection for

automatic page

cropping

Not supported Not supported

Automatic page

orientation for

pages that have at

least 100

characters of text.

Not supported Not supported

Automatic tone

adjustment sets

contrast,

brightness, and

background

removal for each

page.

Not supported Not supported

Digital Send Scan to E-mail,

Scan to USB Drive,

and Scan to

Network Folder

Scan to

SharePoint®

Not supported Not supported

14 Chapter 1 Printer overview ENWW

Table 1-2 HP PageWide Color MFP 774 and 779

Model name

Product number

774dn

4PZ43A

774dns

4PZ44A

779dn

4PZ45A

779dns

4PZ46A

Paper handling Tray 1 (100-sheet

capacity)

Tray 2 (550-sheet

capacity)

550-sheet paper tray

NOTE: The printer

supports one optional

input accessory.

Optional Optional Optional Optional

550-sheet paper tray

and stand

Optional Optional Optional Optional

3x550-sheet paper

tray

Optional Optional Optional Optional

4,000-sheet high-

capacity input (HCI)

feeder

Optional Optional Optional Optional

300-sheet inner

nisher with stapler

Not supported Not supported

Automatic duplex

printing

Connectivity 10/100/1000 Ethernet

LAN connection with

IPv4 and IPv6

Hi-Speed USB 2.0

Easy-access USB port

for printing and

scanning without a

computer and

upgrading the

rmware

Hardware integration

pocket (HIP) for

connecting accessories

and third-party devices

Optional Optional Optional Optional

HP Internal USB ports Optional Optional Optional Optional

HP Jetdirect 3000w

NFC/Wireless

Accessory for printing

from mobile devices

Optional Optional Optional Optional

HP Jetdirect 3100w

NFC/BLE Wireless

Accessory for printing

from mobile devices

Optional Optional Optional Optional

ENWW Printer specications 15

Table 1-2 HP PageWide Color MFP 774 and 779 (continued)

Model name

Product number

774dn

4PZ43A

774dns

4PZ44A

779dn

4PZ45A

779dns

4PZ46A

HP Jetdirect 2900nw

Print Server Accessory

for wireless

connectivity

Optional Optional Optional Optional

HP Foreign Interface

Harness (FIH)

Optional Optional Optional Optional

Memory Base memory: 16 GB,

expandable to 128 GB

by adding DIMM

memory module

HP 128 GB eMMC

module

Optional Optional Optional Optional

Security HP Trusted Platform

Module for encrypting

all data that passes

through the printer

Control-panel display

and input

Color touchscreen

control panel

Print Prints 35 pages per

minute (ppm) on A4

and letter-size paper in

Professional mode.

Prints 55 ppm on A4

and letter-size paper in

General Oce mode.

Prints 45 ppm on A4

and letter-size paper in

Professional mode.

Prints 65 ppm on A4

and letter-size paper in

General Oce mode.

Easy-access USB

printing (no computer

required)

Store jobs in the

printer memory to

print later or print

privately

Fax Optional Optional Optional Optional

Copy and scan Copies at speeds of up

to 35 ppm on A4 and

letter-size paper.

Copies at speeds of up

to 45 ppm on A4 and

letter-size paper.

16 Chapter 1 Printer overview ENWW

Table 1-2 HP PageWide Color MFP 774 and 779 (continued)

Model name

Product number

774dn

4PZ43A

774dns

4PZ44A

779dn

4PZ45A

779dns

4PZ46A

200-page document

feeder with dual-head

scanning for single-

pass duplex copying

and scanning

Digital Send Scan to E-mail, Scan to

USB Drive, and Scan to

Network Folder

Supported operating systems

Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.

UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.

The following information applies to the printer-specic HP PCL 6 print drivers, HP print drivers for macOS, and

to the software installer.

Windows: Download HP Easy Start from 123.hp.com/PageWide to install the HP print driver. Or go to the printer-

support website for this printer: www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP,

www.hp.com/support/colorpw774MFP, or www.hp.com/support/colorpw779MFP to download the print driver

or the software installer to install the HP print driver.

macOS: Mac computers are supported with this printer. Download HP Easy Start from 123.hp.com/PageWide to

install the HP print driver.

1. Go to 123.hp.com/PageWide.

2. Follow the steps provided to download the printer software.

Table 1-3 Supported operating systems and print drivers

Operating system Print driver installed (from the software on

the web)

Notes

Windows® XP SP3, 32-bit The “HP PCL.6” printer-specic print driver is

installed for this operating system as part of

the software installation.

Microsoft retired mainstream support for

Windows XP in April 2009. HP will continue

to provide best eort support for the

discontinued XP operating system. Some

features and page sizes in the print driver

are not supported.

Windows Vista®, 32-bit The “HP PCL.6” printer-specic print driver is

installed for this operating system as part of

the software installation.

Microsoft retired mainstream support for

Windows Vista in April 2012. HP will

continue to provide best eort support for

the discontinued Vista operating system.

Some features and page sizes in the print

driver are not supported.

Windows 7, 32-bit and 64-bit The “HP PCL 6” printer-specic print driver is

installed for this operating system as part of

the software installation.

ENWW Printer specications 17

Table 1-3 Supported operating systems and print drivers (continued)

Operating system Print driver installed (from the software on

the web)

Notes

Windows 8, 32-bit and 64-bit The “HP PCL 6” printer-specic print driver is

installed for this operating system as part of

the software installation.

Windows 8 RT support is provided through

Microsoft IN OS Version 4, 32-bit driver.

Windows 8.1, 32-bit and 64-bit The “HP PCL-6” V4 printer-specic print

driver is installed for this operating system

as part of the software installation.

Windows 8.1 RT support is provided through

Microsoft IN OS Version 4, 32-bit driver.

Windows 10, 32-bit and 64-bit The “HP PCL-6” V4 printer-specic print

driver is installed for this operating system

as part of the software installation.

Windows Server 2008 SP2, 32-bit The “HP PCL.6” printer-specic print driver is

available for download from the printer-

support website. Download the driver, and

then use the Microsoft Add Printer tool to

install it.

Microsoft retired mainstream support for

Windows Server 2008 in January 2015. HP

will continue to provide best eort support

for the discontinued Server 2008 operating

system. Some features and page sizes in

the print driver are not supported.

Windows Server 2008 SP2, 64-bit The “HP PCL 6” printer-specic print driver is

available for download from the printer-

support website. Download the driver, and

then use the Microsoft Add Printer tool to

install it.

Microsoft retired mainstream support for

Windows Server 2008 in January 2015. HP

will continue to provide best eort support

for the discontinued Server 2008 operating

system.

Windows Server 2008 R2, SP 1, 64-bit The “HP PCL 6” printer-specic print driver is

available for download from the printer-

support website. Download the driver, and

then use the Microsoft Add Printer tool to

install it.

Windows Server 2012, 64-bit The PCL 6 printer-specic print driver is

available for download from the printer-

support website. Download the driver, and

then use the Microsoft Add Printer tool to

install it.

Windows Server 2012 R2, 64-bit The PCL 6 printer-specic print driver is

available for download from the printer-

support website. Download the driver, and

then use the Microsoft Add Printer tool to

install it.

Windows Server 2016, 64-bit The PCL 6 printer-specic print driver is

available for download from the printer-

support website. Download the driver, and

then use the Microsoft Add Printer tool to

install it.

macOS 10.11 El Capitan, macOS 10.12

Sierra, macOS 10.13 High Sierra

Download HP Easy Start from 123.hp.com/

PageWide, and then use it to install the print

driver.

NOTE: Supported operating systems can change. For a current list of supported operating systems, go to

www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP, www.hp.com/support/

colorpw774MFP, or www.hp.com/support/colorpw779MFP for HP's all-inclusive help for the printer.

NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to

www.hp.com/go/upd. Under Additional information, click the links.

18 Chapter 1 Printer overview ENWW

Table 1-4 Minimum system requirements

Windows macOS

●Internet connection

●Dedicated USB 1.1 or 2.0 connection or a network connection

●2 GB of available hard-disk space

●1 GB RAM (32-bit) or 2 GB RAM (64-bit)

●Internet connection

●Dedicated USB 1.1 or 2.0 connection or a network connection

●1.5 GB of available hard-disk space

NOTE: The Windows software installer installs the HP Smart Device Agent Base service. The le size is less

than 100 kb. Its only function is to check for printers connected via USB hourly. No data is collected. If a USB

printer is found, it then tries to locate a JetAdvantage Management Connector (JAMc) instance on the network. If

a JAMc is found, the HP Smart Device Agent Base is securely upgraded to a full Smart Device Agent from JAMc,

which will then allow printed pages to be accounted for in a Managed Print Services (MPS) account. The driver-

only web packs downloaded from hp.com for the printer and installed through the Add Printer wizard do not

install this service.

To uninstall the service, open the Control Panel, then select Programs or Programs and Features, then select

Add/Remove Programs or Uninstall a Program to remove the service. The le name is

HPSmartDeviceAgentBase.

Mobile printing solutions

HP oers multiple mobile and ePrint solutions to enable easy printing to an HP printer from a laptop, tablet,

smartphone, or other mobile device. To see the full list and to determine the best choice, go to www.hp.com/go/

MobilePrinting.

NOTE: Update the printer rmware to ensure all mobile printing and ePrint capabilities are supported.

●Wi-Fi Direct (wireless models only, with HP Jetdirect 3000w NFC Wireless accessory installed)

●Wireless Station (wireless models only, with HP Jetdirect 3000w NFC Wireless accessory or HP 2900nw

wireless print server installed)

●HP ePrint via email (Requires HP Web Services to be enabled and the printer to be registered with

HP Connected)

●HP ePrint app (Available for Android and iOS)

●HP ePrint software

●Google Cloud Print

●AirPrint

●Android Printing

●Windows 10 Printing

ENWW Printer specications 19

Printer dimensions

NOTE: These values are subject to change. For current information, go to www.hp.com/support/

pwcolor780MFP, www.hp.com/support/pwcolor785MFP, www.hp.com/support/colorpw774MFP, or

www.hp.com/support/colorpw779MFP.

Table 1-5 Dimensions for 774dn, 774dns, 779dn, 779dns, 780dn, 780dns, 785f

Printer fully closed Printer fully opened

Height 774dn, 779dn, 780dn, 785f: 682 mm (26.9 in)

774dns, 779dns, 780dns: 790 mm (31.1 in)

774dn, 779dn, 780dn, 785f: 995 mm (39.2 in)

774dns, 779dns, 780dns: 1100 mm (43.3 in)

Depth 652 mm (25.7 in) 1027 mm (40.4 in)

Width 604 mm (23.8 in) 1530 mm (60.2 in)

Weight (with cartridges) 774dn, 779dn, 780dn, 785f: 69.1 kg (152 lb)

774dns, 779dns, 780dns: 85.1 kg (187.3 lb)

Table 1-6 Dimensions for 785zs (includes the 3 x 550-sheet paper feeder)

Printer fully closed Printer fully opened

Height 1222 mm (48.1 in) 1535 mm (60.4 in)

Depth 652 mm (25.7 in) 1027 mm (40.4 in)

Width 604 mm (23.8 in) 1530 mm (60.2 in)

Weight (with cartridges) 120 kg (263.9 lb)

Table 1-7 Dimensions for 785z+ (includes the 3 x 550-sheet paper feeder and the oor-standing nisher)

Printer fully closed Printer fully opened

Height 1222 mm (48.1 in) 1535 mm (60.4 in)

Depth 693 mm (27.3 in) 1175 mm (46.3 in)

Width 1245 mm (49 in) 2495 mm (98.2 in)1

Weight (with cartridges) 171 kg (376.3 lb)

1Dimension measures external nisher separated from printer at the full length of the data cable that connects them.

Table 1-8 Dimensions for the 1 x 550-sheet paper feeder

Printer fully closed Printer fully opened

Height 117 mm (4.6 in) 117 mm (4.6 in)

Depth 520 mm (20.5 in) 685 mm (27 in)

Width 600 mm (23.6 in) 600 mm (23.6 in)

Weight 9.5 kg (21 lb)

20 Chapter 1 Printer overview ENWW

Table 1-9 Dimensions for the 1 x 550-sheet paper feeder with stand

Accessory fully closed Accessory fully opened

Height 436 mm (17.2 in) 436 mm (17.2 in)

Depth 520 mm (20.5 in) 685 mm (27 in)

Width 600 mm (23.6 in) 600 mm (23.6 in)

Weight 28.6 kg (63 lb)

Table 1-10 Dimensions for the 3 x 550-sheet paper feeder with stand

Printer fully closed Printer fully opened

Height 436 mm (17.2 in) 436 mm (17.2 in)

Depth 520 mm (20.5 in) 685 mm (27 in)

Width 600 mm (23.6 in) 600 mm (23.6 in)

Weight 34.8 kg (76.6 lb)

Table 1-11 Dimensions for the 4,000-sheet HCI with stand

Accessory fully closed Accessory fully opened

Height 436 mm (17.2 in) 436 mm (17.2 in)

Depth 520 mm (20.5 in) 685 mm (27 in)

Width 600 mm (23.6 in) 600 mm (23.6 in)

Weight 41.3 kg (91 lb)

Table 1-12 Dimensions for oor-standing nisher

Printer fully closed Printer fully opened

Height 1020 mm (40.2 in) 1245 mm (49 in)

Depth 590 mm (23.2 in) 1175 mm (46.3 in)

Width 690 mm (27.2 in) 775 mm (30.5 in)

Weight 40.4 kg (89 lb)

Power consumption, electrical specications, and acoustic emissions

See www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP, www.hp.com/support/

colorpw774MFP, or www.hp.com/support/colorpw779MFP for current information.

ENWW Printer specications 21

Operating environment range

Table 1-13 Operating environment range

Environment Recommended Allowed

Temperature 17° to 25°C (62.6° to 77°F) 15° to 30°C (59° to 86°F)

Relative humidity 30% to 70% relative humidity (RH) 10% to 80% RH

22 Chapter 1 Printer overview ENWW

Printer hardware setup and software installation

For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional

instructions, go to HP support on the Web.

Go to www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP, www.hp.com/support/

colorpw774MFP, or www.hp.com/support/colorpw779MFP for HP's all-inclusive help for the printer. Find the

following support:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW Printer hardware setup and software installation 23

24 Chapter 1 Printer overview ENWW

2 Paper trays

For more information

●Load paper to Tray 1 (multipurpose tray)

●Load paper to Tray 2

●Load the 4,000-sheet high-capacity input (HCI) tray

●Load and print envelopes

●Load and print labels

●Congure inner nisher stapling (774dns, 779dns, 780dns, and 785zs model only)

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/PageWide.

For current information, see www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP,

www.hp.com/support/colorpw774MFP, or www.hp.com/support/colorpw779MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW For more information 25

Load paper to Tray 1 (multipurpose tray)

Introduction

CAUTION: Do not extend more than one paper tray at a time. Do not use paper tray as a step. Keep hands out

of paper trays when closing. All trays must be closed when moving the printer.

The following information describes how to load paper in Tray 1. The tray holds up to 100 sheets of 75 g/m2 (20

lb) paper or 14 envelopes.

CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.

1. Open Tray 1.

NOTE: To print on longer paper, such as legal-

size, pull out the Tray 1 extension.

2. Adjust the paper-width guides to the size of the

paper being used.

26 Chapter 2 Paper trays ENWW

3. Load paper in the tray. For information about how

to orient the paper, see Table 2-1 Tray 1 paper

orientation on page 27.

4. Adjust the width guides so that they touch the

paper stack, but do not bend it.

Tray 1 paper orientation

Table 2-1 Tray 1 paper orientation

Paper type Image orientation Duplex mode Paper size How to load paper

Letterhead or preprinted Portrait 1-sided printing 12x18, 11x17, RA3, A3, 8K

(273x394 mm), 8K

(270x390 mm), 8K

(260x368 mm), B4 (JIS),

Legal, Ocio (8.5x13), Ocio

(216x340 mm), C4, SRA4,

RA4, Arch A, A4, Letter, 16K

(197x273 mm) 16K

(195x270 mm), Executive,

A5, 16K (184x260 mm), B5

(JIS), Arch A, Statement, 5x8,

Double Japan Postcard

(148x200 mm), B6 (JIS), 5x7,

4x6, 10x15 cm, A6, Japanese

Postcard (100x148 mm)

Face-down

Bottom edge leading into the printer

ENWW Load paper to Tray 1 (multipurpose tray) 27

Table 2-1 Tray 1 paper orientation (continued)

Paper type Image orientation Duplex mode Paper size How to load paper

A4, Letter, 16K

(197x273 mm) 16K

(195x270 mm), Executive,

A5, 16K (184x260 mm), B5

(JIS), Arch A, Statement, 5x8,

Double Japan Postcard

(148x200 mm), 16K

(195x270 mm), 16K

(197x273 mm), B6 (JIS), 5x7,

A6, Japanese Postcard

(100x148 mm)

Face-down

Left side of pre-printed image leading into

the printer

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

12x18, 11x17, RA3, A3, 8K

(273x394 mm), 8K

(270x390 mm), 8K

(260x368 mm), B4 (JIS),

Legal, Ocio (8.5x13), Ocio

(216x340 mm), C4, SRA4,

RA4, Arch A, A4, Letter, 16K

(197x273 mm) 16K

(195x270 mm), Executive,

A5, 16K (184x260 mm), B5

(JIS), Arch A, Statement, 5x8,

Double Japan Postcard

(148x200 mm), B6 (JIS), 5x7,

4x6, 10x15 cm, A6, Japanese

Postcard (100x148 mm)

Face-up

Top edge leading into the printer

A4, Letter, 16K

(197x27 3 mm), 16K

(195x270 mm), Executive,

A5, 16K (184x260 mm), B5

(JIS), Arch A, Statement, 5x8,

Double Japan Postcard

(148x200 mm), 16K

(195x270 mm), 16K

(197x273 mm), B6 (JIS), 5x7,

A6, Japanese Postcard

(100x148 mm)

Face-up

Right side of pre-printed image leading into

the printer

28 Chapter 2 Paper trays ENWW

Table 2-1 Tray 1 paper orientation (continued)

Paper type Image orientation Duplex mode Paper size How to load paper

Landscape 1-sided printing 12x18, 11x17, RA3, A3, 8K

(273x394 mm), 8K (270x390

mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13),

Ocio (216x340 mm), C4,

SRA4, RA4, Arch A, A4, Letter,

16K (197x273 mm), 16K

(195x270 mm), Executive,

A5, 16K (184x260 mm), B5

(JIS), Statement, 5x8, Double

Japan Postcard

(148x200 mm), B6 (JIS), 5x7

4x6, 10x15 cm, A6, Japanese

Postcard (these are more

narrow than 5 in and

therefore must be fed short-

edge-feed)

Face-down

Left side of pre-printed image leading into

the printer

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

12x18, 11x17, RA3, A3, 8K

(273x394 mm), 8K (270x390

mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13),

Ocio (216x340 mm), C4,

SRA4, RA4, Arch A, A4, Letter,

16K (197x273 mm), 16K

(195x270 mm), Executive,

A5, 16K (184x260 mm), B5

(JIS), Statement, 5x8, Double

Japan Postcard

(148x200 mm), B6 (JIS), 5x7

4x6, 10x15 cm, A6, Japanese

Postcard (these are more

narrow than 5 in and

therefore must be fed short-

edge-feed)

Face-up

Right side of the pre-printed image leading

into the printer

1-sided printing A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K (184x260

mm), B5 (JIS), Arch A,

Statement, 5x8, Double

Japan Postcard, 5x7, B6 (JIS),

Face-down

Bottom edge leading into the printer

ENWW Load paper to Tray 1 (multipurpose tray) 29

Table 2-1 Tray 1 paper orientation (continued)

Paper type Image orientation Duplex mode Paper size How to load paper

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K (184x260

mm), B5 (JIS), Arch A,

Statement, 5x8, Double

Japan Postcard, 5x7, B6 (JIS),

Face-up

Top edge leading into the printer

Prepunched Portrait 1-sided printing 12x18, 11x17, RA3, A3, 8K

(273x394 mm), 8K (270x390

mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13),

Ocio (216x340 mm), C4,

SRA4, RA4, Arch A, A4, Letter,

16K (197x273 mm) 16K

(195x270 mm), Executive,

A5, 16K (184x260 mm), B5

(JIS), Arch A, Statement, A6,

5x8, Double Japan Postcard

(148x200 mm), B6 (JIS), 5x7,

4x6, 10x15 cm, Japanese

Postcard

Face-down

Holes toward the back of the printer

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

12x18, 11x17, RA3, A3, 8K

(273x394 mm), 8K (270x390

mm), 8K (260x368 mm), B4

(JIS), Legal, Ocio (8.5x13),

Ocio (216x340 mm), C4,

SRA4, RA4, Arch A, A4, Letter,

16K (197x273 mm) 16K

(195x270 mm), Executive,

A5, 16K (184x260 mm), B5

(JIS), Arch A, Statement, A6,

5x8, Double Japan Postcard

(148x200 mm), B6 (JIS), 5x7,

4x6, 10x15 cm, Japanese

Postcard

Face-up

Holes toward the back of the printer

30 Chapter 2 Paper trays ENWW

Table 2-1 Tray 1 paper orientation (continued)

Paper type Image orientation Duplex mode Paper size How to load paper

Landscape 1-sided printing A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K (184x260

mm), B5 (JIS), Arch A,

Statement, 5x8, Double

Japan Postcard, 5x7, B6 (JIS),

Face-down

Holes away from the printer

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K (184x260

mm), B5 (JIS), Arch A,

Statement, 5x8, Double

Japan Postcard, 5x7, B6 (JIS),

Face-up

Holes towards the printer

ENWW Load paper to Tray 1 (multipurpose tray) 31

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

To use the feature, enable it by using the printer control-panel menus.

Enable Alternative Letterhead Mode by using the printer control-panel menus

1. From the Home screen on the printer control panel, open the Settings menu.

2. Open the following menus:

●Copy/Print or Print

●Manage Trays

●Alternative Letterhead Mode

3. Select On.

32 Chapter 2 Paper trays ENWW

Load paper to Tray 2

Introduction

CAUTION: Do not extend more than one paper tray at a time. Do not use paper tray as a step. Keep hands out

of paper trays when closing. All trays must be closed when moving the printer.

The following information describes how to load paper into Tray 2 and the optional 550-sheet trays. These trays

hold up to 550 sheets of 75 g/m2 (20 lb) paper.

NOTE: The procedure to load paper for all 550-sheet trays is the same as for Tray 2. Only Tray 2 is shown here.

1. Open the tray.

NOTE: Do not open this tray while it is in use.

2. Adjust the paper-length and paper-width guides by

squeezing the blue adjustment latches and sliding

the guides to the size of the paper being used.

ENWW Load paper to Tray 2 33

3. Load paper into the tray. Check the paper to verify

that the guides touch the stack, but do not bend it.

For information about how to orient the paper, see

Table 2-2 Tray 2 and the 550-sheet trays paper

orientation on page 35.

NOTE: To prevent jams, do not overll the tray.

Be sure that the top of the stack is below the tray

full indicator.

NOTE: If the tray is not adjusted correctly, an

error message might appear during printing or the

paper might jam.

4. Close the tray.

5. The tray conguration message displays on the

printer control panel.

6. Select the OK button to accept the detected type

and size, or select the Modify button to choose a

dierent paper size or type.

For custom-size paper, specify the X and Y

dimensions for the paper when the prompt

displays on the printer control panel.

34 Chapter 2 Paper trays ENWW

Tray 2 and the 550-sheet trays paper orientation

Table 2-2 Tray 2 and the 550-sheet trays paper orientation

Paper type Image orientation Duplex mode Paper size How to load paper

Letterhead or preprinted Portrait 1-sided printing 11x17, A3, 8K (273x397

mm), 8K (270x390 mm),

8K (260x368 mm), B4

(JIS), Legal, Ocio

(8.5x13), Ocio (216x340

mm), C4, SRA4, RA4, Arch

A, A4, Letter

Face-down

Top edge at the left side of the tray

A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K

(184x260 mm), B5 (JIS)

Face-down

Top edge at the back of the tray

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

11x17, A3, 8K (273x397

mm), 8K (270x390 mm),

8K (260x368 mm), B4

(JIS), Legal, Ocio

(8.5x13), Ocio (216x340

mm), C4, SRA4, RA4, Arch

A, A4, Letter

Face-up

Top edge at the right side of the tray

ENWW Load paper to Tray 2 35

Table 2-2 Tray 2 and the 550-sheet trays paper orientation (continued)

Paper type Image orientation Duplex mode Paper size How to load paper

A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K

(184x260 mm), B5 (JIS)

Face-up

Top edge at the back of the tray

Landscape 1-sided printing 11x17, A3, 8K (273x397

mm), 8K (270x390 mm),

8K (260x368 mm), B4

(JIS), Legal, Ocio

(8.5x13), Ocio (216x340

mm), C4, SRA4, RA4, Arch

A, A4, Letter

Face-down

Top edge at the back of the tray

A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K

(184x260 mm), B5 (JIS)

Face-down

Top edge at the left side of the tray

36 Chapter 2 Paper trays ENWW

Table 2-2 Tray 2 and the 550-sheet trays paper orientation (continued)

Paper type Image orientation Duplex mode Paper size How to load paper

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

11x17, A3, 8K (273x397

mm), 8K (270x390 mm),

8K (260x368 mm), B4

(JIS), Legal, Ocio

(8.5x13), Ocio (216x340

mm), C4, SRA4, RA4, Arch

A, A4, Letter

Face-up

Top edge at the back of the tray

A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K

(184x260 mm), B5 (JIS)

Face-up

Top edge at the right side of the tray

Prepunched Portrait 1-sided printing 11x17, A3, 8K (273x397

mm), 8K (270x390 mm),

8K (260x368 mm), B4

(JIS), Legal, Ocio

(8.5x13), Ocio (216x340

mm), C4, SRA4, RA4, Arch

A, A4, Letter

Face-down

Holes at the back of the tray

ENWW Load paper to Tray 2 37

Table 2-2 Tray 2 and the 550-sheet trays paper orientation (continued)

Paper type Image orientation Duplex mode Paper size How to load paper

A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K

(184x260 mm), B5 (JIS)

Face-down

Holes at the right side of the tray

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

11x17, A3, 8K (273x397

mm), 8K (270x390 mm),

8K (260x368 mm), B4

(JIS), Legal, Ocio

(8.5x13), Ocio (216x340

mm), C4, SRA4, RA4, Arch

A, A4, Letter

Face-up

Holes at the back of the tray

A4, Letter, 16K (197x273

mm) 16K (195x270 mm),

Executive, A5, 16K

(184x260 mm), B5 (JIS)

Face-up

Holes at the left side of the tray, with

the top of the form at the rear of the

printer

38 Chapter 2 Paper trays ENWW

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

To use the feature, enable it by using the printer control-panel menus.

Enable Alternative Letterhead Mode by using the printer control-panel menus

1. From the Home screen on the printer control panel, open the Settings menu.

2. Open the following menus:

●Copy/Print or Print

●Manage Trays

●Alternative Letterhead Mode

3. Select On.

ENWW Load paper to Tray 2 39

Load the 4,000-sheet high-capacity input (HCI) tray

Introduction

CAUTION: Do not extend more than one paper tray at a time. Do not use paper tray as a step. Keep hands out

of paper trays when closing. All trays must be closed when moving the printer.

The following information describes how to load paper in the high-capacity input tray, which is available as an

accessory for all models. The two trays hold up to 4,000 sheets of 75 g/m2 (20 lb) paper.

1. Open the tray.

NOTE: Do not open this tray while it is in use.

2. Adjust the paper-size guide to the correct position

for the paper.

LTR A4

40 Chapter 2 Paper trays ENWW

3. Load paper into the tray. Check the paper to verify

the guides lightly touch the stack, but do not bend

it.

NOTE: To prevent jams, do not overll the tray.

Be sure that the top of the stack is below the tray

full indicator.

NOTE: If the tray is not adjusted correctly, an

error message might appear during printing or the

paper might jam.

4. Close the tray.

5. The tray conguration message displays on the

printer control panel.

6. Select the OK button to accept the detected type

and size, or select the Modify button to choose a

dierent paper size or type.

ENWW Load the 4,000-sheet high-capacity input (HCI) tray 41

HCI paper orientation

Table 2-3 HCI paper orientation

Paper type Image orientation Duplex mode Paper size How to load paper

Letterhead or preprinted Portrait 1-sided printing A4, Letter Face-down

Top edge at the back of the tray

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

A4, Letter Face-up

Top edge at the back of the tray

Landscape 1-sided printing A4, Letter Face-down

Top edge at the left side of the tray

42 Chapter 2 Paper trays ENWW

Table 2-3 HCI paper orientation (continued)

Paper type Image orientation Duplex mode Paper size How to load paper

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

A4, Letter Face-up

Top edge at the right side of the tray

Prepunched Landscape 1-sided printing A4, Letter Face-down

Holes at the left side of the tray

Automatic 2-sided

printing or with

Alternative Letterhead

Mode enabled

A4, Letter Face-up

Holes at the right side of the tray, with

the top of the form to the right side

Use alternative letterhead mode

Use the Alternative Letterhead Mode feature to load letterhead or preprinted paper into the tray the same way

for all jobs, whether printing to one side of the sheet of paper or to both sides. When using this mode, load paper

as for automatic duplex printing.

To use the feature, enable it by using the printer control-panel menus.

ENWW Load the 4,000-sheet high-capacity input (HCI) tray 43

Enable Alternative Letterhead Mode by using the printer control-panel menus

1. From the Home screen on the printer control panel, open the Settings menu.

2. Open the following menus:

●Copy/Print or Print

●Manage Trays

●Alternative Letterhead Mode

3. Select On.

44 Chapter 2 Paper trays ENWW

Load and print envelopes

Introduction

The following information describes how to print and load envelopes. Use only Tray 1 to print on envelopes.

Tray 1 holds up to 14 envelopes, depending on envelope design and environmental conditions.

To print envelopes using the manual feed option, follow these steps to select the correct settings in the print

driver, and then load the envelopes into the tray after sending the print job to the printer.

Print envelopes

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access print features from a Windows 8 or 8.1 Start screen app, select Devices, select Print, and

then select the printer. For Windows 10, select Print, which can vary depending on the application. For

Windows 8, 8.1, and 10, these applications will have a dierent layout with dierent features than what is

described below for desktop applications. For the HP PCL-6 V4 driver, the HP AiO Printer Remote

application will download additional driver features when More settings is selected.

3. Click or tap the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the envelopes.

5. In the Paper type drop-down list, select Envelope.

6. In the Paper source drop-down list, select Manual feed.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the OK button to print the job.

Envelope orientation

NOTE: The printer does not support duplex printing on envelopes.

ENWW Load and print envelopes 45

Tray Envelope size How to load

Tray 1 Envelope #9, Envelope #10, Envelope

Monarch, Envelope DL, Envelope B5,

Envelope C5 (wallet), Envelope C6

Face-down

Top edge toward the back of the printer

Envelope B5, Japanese Envelope Chou #3,

Envelope C5 (pocket)

Face-down

Bottom edge leading into the printer; top

ap open

46 Chapter 2 Paper trays ENWW

Load and print labels

Introduction

The following information describes how to print and load labels.

To print labels using the manual feed option, follow these steps to select the correct settings in the print driver,

and then load the labels into the tray after sending the print job to the printer. When using manual feed, the

printer waits to print the job until it detects that the tray has been opened.

Manually feed labels

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click or tap the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: To access print features from a Windows 8 or 8.1 Start screen app, select Devices, select Print, and

then select the printer. For Windows 10, select Print, which can vary depending on the application. For

Windows 8, 8.1, and 10, these applications will have a dierent layout with dierent features than what is

described below for desktop applications. For the HP PCL-6 V4 driver, the HP AiO Printer Remote

application will download additional driver features when More settings is selected.

3. Click the Paper/Quality tab.

4. In the Paper size drop-down list, select the correct size for the sheets of labels.

5. In the Paper type drop-down list, select Labels.

6. In the Paper source drop-down list, select Manual feed.

7. Click the OK button to close the Document Properties dialog box.

8. In the Print dialog box, click the Print button to print the job.

ENWW Load and print labels 47

Label orientation

Tray How to load labels

Tray 1 Face-down

Bottom edge leading into the printer

550-sheet trays Face-down

Top edge at the left side of the tray

48 Chapter 2 Paper trays ENWW

Congure inner nisher stapling (774dns, 779dns, 780dns, and

785zs model only)

The following information describes how to load staples and congure the options for the stapling accessory.

The stapling accessory can staple documents in the upper left or upper right corners, and it can stack up to 250

sheets of paper in the nisher.

●Congure the default staple location

●Congure the operation mode

Congure the default staple location

1. From the Home screen on the printer control panel, swipe until the Settings menu displays. Select the

Settings icon to open the menu.

2. Open the following menus:

●Copy/Print

●Default Print Options

●Staple

3. Select a staple location from the list of options. The following options are available:

●None: No staples

●Top left or right: If the document has portrait orientation, the staple is in the top left corner of the

short edge of the paper. If the document has landscape orientation, the staple is in the top right

corner of the long edge of the paper.

●Top left: The staple is in the top left corner of the short edge of the paper.

●Top right: The staple is in the top right corner of the long edge of the paper.

1 Top left corner of the short edge of the paper

2 Top right corner of the long edge of the paper

ENWW Congure inner nisher stapling (774dns, 779dns, 780dns, and 785zs model only) 49

Congure the operation mode

Use this procedure to congure how the printer sorts jobs into the output bins.

1. From the Home screen on the printer control panel, swipe until the Settings menu displays. Select the

Settings icon to open the menu.

2. Open the following menus:

●Manage Stapler/Stacker

●Job Oset

3. Select either On or O. The Job Oset setting, when set to On, separates print or copy jobs by shifting the

output stack of each job to one side or the other. This oset makes it easier to separate multiple jobs that

are printed or copied consecutively.

To congure the HP print driver for the selected operation mode, complete the following steps:

NOTE: Changing the operation mode causes the printer to restart.

Windows XP, Vista, and Server 2008 (32-bit versions for each) HP PCL.6 drivers do not support output devices.

Windows® 7

1. Make sure the printer is turned on and connected to the computer or a network.

2. Open the Windows® Start menu, and then click Devices and Printers.

3. Right-click the name of the printer, and then select Printer Properties.

4. Click the Device Settings tab.

5. Select Update Now. Or, in the drop-down menu next to Automatic Conguration, select Update Now.

Windows® 8.0, 8.1, and 10

1. Right-click on the bottom-left corner of the screen.

2. Select Control Panel. Under Hardware and Sound, select View devices and printers.

3. Right-click the name of the printer, and then select Printer Properties.

4. Click the Device Settings tab.

5. Select Update Now. Or, in the drop-down menu next to Automatic Conguration, select Update Now.

NOTE: Newer HP PCL-6 V4 drivers do not support Update Now. For these drivers, stop and restart the

print spooler. Click the Start button (or open a search box), in the search box type "services.msc", and then

press the Enter key. Right-click Print Spooler in the list of services, select Stop, and then right-click and

select Start. Or, simply shut down and restart the computer.

macOS

▲The operation mode is congured at the time of printing.

50 Chapter 2 Paper trays ENWW

3 Supplies, accessories, and parts

For more information

●Order supplies, accessories, and parts

●Replace the cartridges

●Replace the service uid container

●Replace the staple cartridge in the inner nisher (774dns, 779dns, 780dns, 785zs models only)

●Replace the staple cartridge in the oor standing nisher (785z+ model only)

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/PageWide.

For current information, see www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP,

www.hp.com/support/colorpw774MFP, or www.hp.com/support/colorpw779MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW For more information 51

Order supplies, accessories, and parts

Ordering

Order supplies and paper www.hp.com/go/suresupply

Order genuine HP parts or accessories www.hp.com/buy/parts

Order through service or support providers Contact an HP-authorized service or support provider.

Order using the HP Embedded Web Server (EWS) To access, in a supported web browser on your computer, enter the

printer IP address or host name in the address/URL eld. The EWS

contains a link to the HP SureSupply website, which provides

options for purchasing Original HP supplies.

Supplies and accessories

Item Description

Cartridge

number Part number

Supplies

HP 982X High Yield Black Original PageWide

Cartridge

High-capacity replacement black cartridge 982X T0B30A

HP 982X High Yield Cyan Original PageWide

Cartridge

High-capacity replacement cyan cartridge 982X T0B27A

HP 982X High Yield Magenta Original

PageWide Cartridge

High-capacity replacement magenta cartridge 982X T0B28A

HP 982X High Yield Yellow Original PageWide

Cartridge

High-capacity replacement yellow cartridge 982X T0B29A

HP 982A Black Original PageWide Cartridge Standard-capacity replacement black cartridge 982A T0B26A

HP 982A Cyan Original PageWide Cartridge Standard-capacity replacement cyan cartridge 982A T0B23A

HP 982A Magenta Original PageWide

Cartridge

Standard-capacity replacement magenta cartridge 982A T0B24A

HP 982A Yellow Original PageWide Cartridge Standard-capacity replacement yellow cartridge 982A T0B25A

Accessories

1 GB DDR3 Memory DIMM Memory upgrade kit Not

applicable

E5K48-67902

HP PageWide 550-sheet Paper Tray Optional input tray Not

applicable

A7W99A

HP PageWide 550-sheet Paper Tray and

Stand

Optional input tray and cabinet stand Not

applicable

W1B50A

HP Page Wide 3x550-sheet Paper Tray and

Stand

Optional input trays and stand Not

applicable

W1B51A

HP Page Wide 4000-sheet HCI Paper Tray and

Stand

Optional high-capacity input feeder and stand Not

applicable

W1B52A

HP Foreign Interface Harness Optional port for connecting third-party devices Not

applicable

B5L31-67902

52 Chapter 3 Supplies, accessories, and parts ENWW

Item Description

Cartridge

number Part number

Two-Internal USB Ports for Solutions, AA

Board

Optional USB ports for connecting third-party

devices

Not

applicable

B5L28-67902

HP Secure High Performance Hard Disk Drive

FIPS Drive

Secure hard drive Not

applicable

B5L29-67903

HP Jetdirect 3000w Wireless Print Server with

NFC

Wireless accessory for “touch” printing from mobile

devices

Not

applicable

J8031-61001

HP Jetdirect USB Wireless Print Server USB wireless print server accessory Not

applicable

J8030-61001

HP Jetdirect 3100w NFC/BLE Wireless Print

Server

USB wireless print server accessory Not

applicable

3JN69-61001

Maintenance/long-life consumables (LLC)

Maintenance/LLC Kit Part number Estimated life1

HP PageWide ADF Maintenance Kit J8J95A 150,000 pages

HP PageWide Service Fluid Container W1B44A 150,000 pages

HP PageWide Printhead Wiper Kit W1B43A 150,000 pages

HP PageWide Roller Kit W1B45A 150,000 pages

HP Staple Cartridge Kit, inner nisher J8J96A 5,000 staples

HP Staple Cartridge Kit, oor standing nisher Y1G14A 5,000 staples

1HP Maintenance/Long Life Consumables (LLC) life specications are estimations based on the LLC life test conditions listed below. Actual

individual life/yield during normal use varies depending on usage, environment, paper and other factors. Estimated life is not an implied

guarantee or warrantable.

The LLC life test conditions

●Print coverage: 5% evenly distributed across the page

●Environment: 17° to 25°C (62.6° to 77°F); 30%-70% relative humidity (RH)

●Media size: Letter/A4

●Media weight: 75 g/m2 (20 lb) plain media

●Job size: 4 pages

●Short edge feed (A3) (i.e., Legal size media)

Factors that can reduce life from the conditions above:

●Media narrower than Letter/A4 widths (short edge feeds equal more mechanism activity per page)

●Paper heavier than 75 g/m2 (20 lb) (heavier media creates higher stress on printer components)

●Print jobs smaller than 4 image (smaller jobs mean more mechanism activity per page)

ENWW Order supplies, accessories, and parts 53

Customer self-repair parts

The following parts are available for the printer.

●Parts listed as Mandatory self-replacement are to be installed by customers, unless you are willing to pay

HP service personnel to perform the repair. For these parts, on-site or return-to-depot support is not

provided under the HP product warranty.

●Parts listed as Optional self-replacement can be installed by HP service personnel at your request for no

additional charge during the product warranty period.

Item Description

Self-replacement

options Part number

Service Fluid Container Kit Replacement service uid unit Mandatory A7W93-67081

Printhead Wiper Kit Replacement printhead wiper Mandatory A7W93-67080

Tray 2-5 Roller Kit Replacement rollers for trays 2-5 Mandatory A7W93-67082

Tray 1 Roller Kit Replacement rollers for tray 1 Optional A7W93-67039

ADF Roller Replacement Kit Replacement feed rollers for the document

feeder

Mandatory 5851-7202

Staple Cartridge Kit Replacement staple cartridge Mandatory J7Z09-67933

Tray 2-5 Assembly Kit Replacement Tray 2-5 Mandatory A7X02-67006

HCI Left Tray Replacement left tray for HCI Mandatory A7W97-67008

HCI Right Tray Replacement right tray for HCI Mandatory A7W97-67012

Optional 550-sheet Table Top Feeder Replacement Tray 3 feeder Mandatory A7W99-67001

1x550-sheet Paper Feeder and Stand Replacement Tray 3 feeder and stand Mandatory W1B50-67001

1x550 Feeder Storage Bin Replacement for 1x550 feeder storage bin Mandatory A7W95-67024

3x500-sheet Paper Feeder and Stand Replacement 3x500-sheet paper feeder

and stand

Mandatory W1B51-67001

HP Page Wide 4000-sheet HCI Paper Tray and

Stand

Optional high-capacity input feeder and

stand

Mandatory W1B52-67001

HP Secure High Performance Hard Disk Drive

FIPS Drive

Replacement secure hard drive Mandatory B5L29-67903

320 GB HDD kit Replacement hard drive Mandatory 5851-6712

Scanner White Backing Replacement white plastic backing for the

scanner

Mandatory J7Z09-67926

Retention-Clip Assembly Replacement retention clips that are behind

the scanner white backing

Mandatory J7Z09-67927

Control Panel Assembly Kit Replacement touchscreen control panel Mandatory J7Z09-67928

HIP 2 Cover Replacement HIP 2 cover Mandatory J7Z09-67901

USB Cover, Center CP (inner nisher models

only)

Replacement easy access USB cover Mandatory J7Z09-67902

USB Cover, Left CP Replacement easy access USB cover Mandatory J7Z09-67903

54 Chapter 3 Supplies, accessories, and parts ENWW

Item Description

Self-replacement

options Part number

Keyboard Overlay Kit

French, Italian, Russian, German, Spanish,

Ukrainian

Replacement keyboard overlay (Flow

models)

Mandatory 5851-6019

Keyboard Overlay Kit

Canadian French, Latin American Spanish, U.S.

Spanish

Replacement keyboard overlay (Flow

models)

Mandatory 5851-6020

Keyboard Overlay Kit

Swiss French, Swiss German, Danish

Replacement keyboard overlay (Flow

models)

Mandatory 5851-6021

Keyboard Overlay Kit

Simplied Chinese, Traditional Chinese

Replacement keyboard overlay (Flow

models)

Mandatory 5851-6022

Keyboard Overlay Kit

Spanish, Portuguese

Replacement keyboard overlay (Flow

models)

Mandatory 5851-6023

Keyboard Overlay Kit

Japanese (KG and KT)

Replacement keyboard overlay (Flow

models)

Mandatory 5851-6024

Overlay-Keyboard Chinese Replacement keyboard overlay (Flow

models)

Mandatory A7W12-67901

Overlay-Keyboard Sweden Replacement keyboard overlay (Flow

models)

Mandatory A7W14-67901

HP Jetdirect 2900nw Print Server Replacement USB wireless print server

accessory

Mandatory J8031-61001

HP Jetdirect 3000w NFC/Wireless Accessory Replacement Wireless Direct Print accessory

for “touch” printing from mobile devices

Mandatory J8030-61001

HP 1 GB DDR3x32 144- Pin 800 MHz SODIMM Replacement memory DIMM Mandatory E5K48-67902

HP LaserJet MFP Analog Fax Accessory 500 Replacement fax board Mandatory B5L53-67901

HP Foreign Interface Harness Replacement HP Foreign Interface Harness Mandatory B5L31-67902

Two-Internal USB Ports for Solutions, AA Board Optional USB ports for connecting third-

party devices

Mandatory B5L28-67902

Formatter access cover Replacement for formatter cover Mandatory J7Z09-67935

Formatter access cover, lock access Lock cover plate Mandatory J7Z09-67936

Formatter cage cover Formatter cage cover Mandatory J7Z09-67937

Dashboard Cover for Center CP (inner nisher

models only)

Replacement for CP dashboard cover with

center CP

Mandatory J7Z09-67904

Dashboard Cover for Left CP Replacement for CP dashboard cover with

left CP

Mandatory J7Z09-67905

ENWW Order supplies, accessories, and parts 55

Replace the cartridges

Introduction

The following information provides details about the cartridges for the printer, and it includes instructions to

replace them.

Cartridge information

This printer indicates when the cartridge level is low, very low, or depleted.

The printer uses four colors and has a dierent cartridge for each color: yellow (Y), cyan (C), magenta (M), and

black (K).

Do not remove the cartridge from its package until you are ready to use it.

CAUTION: To prevent damage to the cartridge do not touch the gold-colored metal contacts of the cartridge.

The following illustration shows the cartridge components.

1 Metal contact. Do not touch the gold-colored metal contacts of the cartridge. Fingerprints on the contacts can damage the

cartridge.

To purchase cartridges or check cartridge compatibility for the printer, go to HP SureSupply at www.hp.com/go/

suresupply. Scroll to the bottom of the page and verify that the country/region is correct.

Table 3-1 Cartridge information

Item Description Cartridge number Part number

HP 982X High Yield Black Original PageWide

Cartridge

High-capacity replacement black cartridge 982X T0B30A

HP 982X High Yield Cyan Original PageWide

Cartridge

High-capacity replacement cyan cartridge 982X T0B27A

HP 982X High Yield Magenta Original PageWide

Cartridge

High-capacity replacement magenta

cartridge

982X T0B28A

HP 982X High Yield Yellow Original PageWide

Cartridge

High-capacity replacement yellow cartridge 982X T0B29A

56 Chapter 3 Supplies, accessories, and parts ENWW

Table 3-1 Cartridge information (continued)

Item Description Cartridge number Part number

HP 982A Black Original PageWide Cartridge Standard-capacity replacement black

cartridge

982A T0B26A

HP 982A Cyan Original PageWide Cartridge Standard-capacity replacement cyan

cartridge

982A T0B23A

HP 982A Magenta Original PageWide Cartridge Standard-capacity replacement magenta

cartridge

982A T0B24A

HP 982A Yellow Original PageWide Cartridge Standard-capacity replacement yellow

cartridge

982A T0B25A

NOTE: High-yield cartridges contain more pigment than standard cartridges for increased page yield. For more

information, go to www.hp.com/go/learnaboutsupplies.

NOTE: Information about recycling used cartridges is in the cartridge box.

Remove and replace the cartridges

1. Open the cartridge door.

2. Push the old cartridge inward to unlock it.

ENWW Replace the cartridges 57

3. Grasp the edge of the old cartridge and then pull

the cartridge straight out to remove it.

4. Remove the new cartridge from the packaging.

5. Do not touch the gold-colored metal contacts of

the cartridge. Fingerprints on the contacts can

damage the cartridge.

6. Insert the new cartridge into the product. Make

sure the cartridge is rmly in place.

58 Chapter 3 Supplies, accessories, and parts ENWW

7. Close the cartridge door.

8. Pack the used cartridge in the box that the new

cartridge came in. See the enclosed recycling guide

for information about recycling.

HP helps you recycle your Original HP cartridges—

it’s easy and free with the HP Planet Partners

program, available in more than 50 countries/

regions around the world1).

To nd information about how to recycle used HP

cartridges, please go to www.hp.com/recycle.

1) Program availability varies. For more information, visit www.hp.com/recycle.

ENWW Replace the cartridges 59

Replace the service uid container

●Introduction

●Remove and replace the service uid container

Introduction

The following information provides details about the service uid container for the printer, and it includes

instructions to replace it.

The printer indicates when the service uid container is nearly full and when it is completely full. When it is

completely full, printing stops until the service uid container is replaced.

To purchase a service uid container (part number W1B44A), go to the HP Parts Store at www.hp.com/buy/parts.

NOTE: The service uid container is designed for a single use. Do not attempt to empty the service uid

container and reuse it. Doing so could lead to pigment being spilled inside the printer, which could result in

reduced print quality. After use, return the service uid container to HP’s Planet Partners program for recycling.

Remove and replace the service uid container

1. Open the left door.

2. Pull the service uid container away from the

printer.

CAUTION: When pulling out the service uid

container, avoid making direct contact with the

black cylinder to prevent pigment smear on skin or

clothes.

60 Chapter 3 Supplies, accessories, and parts ENWW

3. On the left side of the service uid container,

release the latch that holds the unit in the

alignment track, and then remove the left side of

the unit.

4. Remove the right side from the alignment track,

and then remove the unit from the printer. Set the

unit aside, upright, on a piece of paper to prevent

spills.

5. Remove the new service uid container from its

packaging.

ENWW Replace the service uid container 61

6. Insert the right end of the service uid container

into the alignment track rst.

7. Insert the left end of the service uid container into

the alignment track, and then lock the latch that

holds the unit in the track.

62 Chapter 3 Supplies, accessories, and parts ENWW

8. Push the service uid container into the printer.

9. Close the left door.

ENWW Replace the service uid container 63

Replace the staple cartridge in the inner nisher (774dns, 779dns,

780dns, 785zs models only)

1. Open the stapler door.

2. Pull the colored handle on the staple cartridge, and

then pull the staple cartridge straight out.

64 Chapter 3 Supplies, accessories, and parts ENWW

3. Insert the new staple cartridge into the stapler and

push on the colored handle until it snaps into

place.

4. Close the stapler door.

ENWW Replace the staple cartridge in the inner nisher (774dns, 779dns, 780dns, 785zs models only) 65

Replace the staple cartridge in the oor standing nisher (785z+

model only)

The following information describes how to clear a paper jam in the oor standing nisher. When a jam occurs,

the control panel displays an error message and an animation that assist in clearing the jam.

NOTE: Remove all paper from the nisher output bins before separating the nisher from the printer.

1. Press the nisher release button, and then slide

the nisher away from the printer.

NOTE: When moving the nisher, you do not

need to disconnect the data cable.

2. Move the nisher to a position where the nisher

rear door is accessible, and then open the nisher

rear door.

3. Turn the green wheel to bring the staple cartridge

carriage toward you until it reaches its closest

position, push down on the staple cartridge tab,

and then slide the cartridge out of the nisher.

66 Chapter 3 Supplies, accessories, and parts ENWW

4. Insert the new staple cartridge by holding the

green wheel with one hand while pushing the

staple cartridge into the slot.

5. Close the nisher rear door.

6. Reinstall the nisher.

ENWW Replace the staple cartridge in the oor standing nisher (785z+ model only) 67

68 Chapter 3 Supplies, accessories, and parts ENWW

4 Print

For more information

●Print tasks (Windows)

●Print tasks (macOS)

●Store print jobs on the printer to print later or print privately

●Mobile printing

●Print from the USB port

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/PageWide.

For current information, see www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP,

www.hp.com/support/colorpw774MFP, or www.hp.com/support/colorpw779MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW For more information 69

Print tasks (Windows)

How to print (Windows)

The following procedure describes the basic printing process for Windows.

1. From the software program, select the Print option.

2. Select the printer from the list of printers. To change settings, click the Properties or Preferences button to

open the print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

NOTE: For more information, click the Help (?) button in the print driver.

3. Click the tabs in the print driver to congure the available options. For example, set the paper orientation

on the Finishing tab, and set the paper source, paper type, paper size, and quality settings on the Paper/

Quality tab.

4. Click the OK button to return to the Print dialog box. Select the number of copies to print from this screen.

5. Click the Print button to print the job.

Automatically print on both sides (Windows)

Use this procedure for printers that have an automatic duplexer installed. If the printer does not have an

automatic duplexer installed, or to print on paper types that the duplexer does not support, print on both sides

manually.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

70 Chapter 4 Print ENWW

3. Click the Finishing tab.

4. Select Print on both sides. Click OK to close the Document Properties dialog.

5. In the Print dialog, click Print to print the job.

Manually print on both sides (Windows)

Use this procedure for printers that do not have an automatic duplexer installed or to print on paper that the

duplexer does not support.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

3. Click the Finishing tab.

4. Select Print on both sides (manually), and then click OK to close the Document Properties dialog.

5. In the Print dialog, click Print to print the rst side of the job.

6. Retrieve the printed stack from the output bin, and place it in Tray 1.

7. If prompted, select the appropriate control panel button to continue.

Print multiple pages per sheet (Windows)

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

ENWW Print tasks (Windows) 71

3. Click the Finishing tab.

4. Select the number of pages per sheet from the Pages per sheet drop-down.

5. Select the correct Print page borders, Page order, and Orientation options. Click OK to close the Document

Properties dialog.

6. In the Print dialog, click Print to print the job.

Select the paper type (Windows)

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then click the Properties or Preferences button to open the

print driver.

NOTE: The name of the button varies for dierent software programs.

NOTE: In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

3. Click the Paper/Quality tab.

4. Select the paper type from the Paper type drop-down list.

5. Click OK to close the Document Properties dialog. In the Print dialog, click Print to print the job.

If the tray needs to be congured, a tray conguration message displays on the printer control panel.

6. Load the tray with the specied type and size of paper, and then close the tray.

7. Touch the OK button to accept the detected type and size, or touch the Modify button to choose a dierent

paper size or type.

8. Select the correct type and size, and then touch the OK button.

72 Chapter 4 Print ENWW

Additional print tasks

Go to www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP, www.hp.com/support/

colorpw774MFP, or www.hp.com/support/colorpw779MFP.

Instructions are available for performing specic print tasks, such as the following:

●Create and use printing shortcuts or presets

●Select the paper size, or use a custom paper size

●Select the page orientation

●Create a booklet

●Scale a document to t a specic paper size

●Print the rst or last pages of the document on dierent paper

●Print watermarks on a document

ENWW Print tasks (Windows) 73

Print tasks (macOS)

How to print (macOS)

The following procedure describes the basic printing process for macOS.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then select other menus to adjust the print settings.

NOTE: The name of the item varies for dierent software programs.

4. Click the Print button.

Automatically print on both sides (macOS)

NOTE: This information applies to printers that include an automatic duplexer.

NOTE: This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. Select a binding option from the Two-Sided drop-down list.

5. Click the Print button.

Manually print on both sides (macOS)

NOTE: This feature is available if you install the HP print driver. It might not be available if you are using AirPrint.

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Manual Duplex menu.

NOTE: The name of the item varies for dierent software programs.

4. Click the Manual Duplex box, and select a binding option.

5. Click the Print button.

6. Go to the printer, and remove any blank paper that is in Tray 1.

7. Retrieve the printed stack from the output bin and place it with the printed-side facing down in the input

tray.

8. If prompted, touch the appropriate control panel button to continue.

74 Chapter 4 Print ENWW

Print multiple pages per sheet (macOS)

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Layout menu.

NOTE: The name of the item varies for dierent software programs.

4. From the Pages per Sheet drop-down list, select the number of pages that you want to print on each sheet.

5. In the Layout Direction area, select the order and placement of the pages on the sheet.

6. From the Borders menu, select the type of border to print around each page on the sheet.

7. Click the Print button.

Select the paper type (macOS)

1. Click the File menu, and then click the Print option.

2. Select the printer.

3. Click Show Details or Copies & Pages, and then click the Media & Quality menu or the Paper/Quality menu.

NOTE: The name of the item varies for dierent software programs.

4. Select from the Media & Quality or Paper/Quality options.

NOTE: This list contains the master set of options available. Some options are not available on all

printers.

●Media Type: Select the option for the type of paper for the print job.

●Print Quality: Select the resolution level for the print job.

●Edge-To-Edge Printing: Select this option to print close to the paper edges.

5. Click the Print button.

Additional print tasks

Go to www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP, www.hp.com/support/

colorpw774MFP, or www.hp.com/support/colorpw779MFP.

Instructions are available for performing specic print tasks, such as the following:

●Create and use printing shortcuts or presets

●Select the paper size, or use a custom paper size

●Select the page orientation

●Create a booklet

●Scale a document to t a specic paper size

ENWW Print tasks (macOS) 75

●Print the rst or last pages of the document on dierent paper

●Print watermarks on a document

76 Chapter 4 Print ENWW

Store print jobs on the printer to print later or print privately

Introduction

The following information provides procedures for creating and printing documents that are stored on the

printer. These jobs can be printed at a later time or printed privately.

●Create a stored job (Windows)

●Print a stored job

●Delete a stored job

●Information sent to printer for Job Accounting purposes

Create a stored job (Windows)

Store jobs on the printer for private or delayed printing.

1. From the software program, select the Print option.

2. Select the printer from the list of printers, and then select Properties or Preferences (the name varies for

dierent software programs).

NOTE: The name of the button varies for dierent software programs.

NOTE: In Windows 10, 8.1, and 8, these applications will have a dierent layout with dierent features

from what is described below for desktop applications. To access the print feature from a Start screen app,

complete the following steps:

●Windows 10: Select Print, and then select the printer.

●Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features

when More settings is selected.

3. Click the Job Storage tab.

4. Select a Job Storage Mode option.

●Proof and Hold: Print and proof one copy of a job, and then print more copies.

●Personal Job: The job does not print until you request it at the printer control panel. For this job-

storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal

identication number (PIN) to the job, you must provide the required PIN at the control panel. If you

encrypt the job, you must provide the required password at the control panel. The print job is deleted

from memory after it prints and is lost if the printer loses power.

●Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer

memory so you can print it again later.

●Stored Job: Store a job on the printer and allow other users to print the job at any time. For this job-

storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal

identication number (PIN) to the job, the person who prints the job must provide the required PIN at

the control panel. If you encrypt the job, the person who prints the job must provide the required

password at the control panel.

ENWW Store print jobs on the printer to print later or print privately 77

5. To use a custom user name or job name, click the Custom button, and then enter the user name or the job

name.

Select which option to use if another stored job already has that name:

●Use Job Name + (1-99): Append a unique number to the end of the job name.

●Replace Existing File: Overwrite the existing stored job with the new one.

6. Click the OK button to close the Document Properties dialog box. In the Print dialog box, click the Print

button to print the job.

78 Chapter 4 Print ENWW

Print a stored job

Use this procedure to print a document that is in a job storage folder on the printer.

1. From the Home screen on the printer control panel, select Print, and then select Print from Job Storage.

2. Under Stored Jobs to Print, select Choose, and then select the folder where the document is saved.

3. Select the document, and then touch Select.

If the document is private, enter the four-digit PIN in the Password eld, and then select OK.

4. To adjust the number of copies, select the box to the left of the Print button, and then select the number of

copies from the keypad that opens. Select the Close button to close the keypad.

5. Select Print to print the document.

Delete a stored job

You can delete documents that have been saved to when printer when they are no longer needed. You can also

adjust the maximum number of jobs for the printer to store.

●Delete a job that is stored on the printer

●Change the job storage limit

Delete a job that is stored on the printer

Follow these steps to delete a job that is stored in the printer memory.

1. From the Home screen on the printer control panel, select Print.

2. Select Print from Job Storage.

3. Select Choose, and then select the name of the folder where the job is stored.

4. Select the name of the job.

5. Select the Trash button to delete the job.

If the job is private or encrypted, enter the PIN or password, and then select OK.

6. Select Delete Jobs on the conrmation prompt.

Change the job storage limit

When a new job is stored in the printer memory, the printer overwrites any previous jobs with the same user and

job name. If a job is not already stored under the same user and job name, and the printer needs additional

space, the printer might delete other stored jobs starting with the oldest. Follow these steps to change the

number of jobs that the printer can store:

1. From the Home screen on the printer control panel, select Settings.

2. Open the following menus:

●Copy/Print or Print

●Manage Stored Jobs

●Temporary Job Storage Limit

ENWW Store print jobs on the printer to print later or print privately 79

3. Use the keypad to enter the number of jobs that the printer stores.

4. Select Done to save the setting.

Information sent to printer for Job Accounting purposes

Printing jobs sent from drivers on the client (e.g., PC) may send personally identiable information to HP’s

Printing and Imaging devices. This information may include, but is not limited to, user name and client name

from which the job originated that may be used for job accounting purposes, as determined by the Administrator

of the printing device. This same information may also be stored with the job on the mass storage device (e.g.,

disk drive) of the printing device when using the job storage feature.

80 Chapter 4 Print ENWW

Mobile printing

Introduction

HP oers multiple mobile and ePrint solutions to enable easy printing to an HP printer from a laptop, tablet,

smartphone, or other mobile device. To see the full list and to determine the best choice, go to www.hp.com/go/

MobilePrinting.

NOTE: Update the printer rmware to ensure all mobile printing and ePrint capabilities are supported.

●Wi-Fi Direct and NFC Connect and Print

●HP ePrint via email

●HP ePrint software

●AirPrint

●Android embedded printing

Wi-Fi Direct and NFC Connect and Print

HP provides Wi-Fi Direct Print and NFC (Near Field Communication) printing for printers with a supported

HP Jetdirect 3000w NFC/Wireless Accessory. This accessory is available as an option for HP printers that include

a hardware-integration pocket (HIP).

Wi-Fi Direct Print and NFC connect and print enable Wi-Fi capable (mobile) devices to make a wireless network

connection directly to the printer without using a wireless router.

The printer does not need to be connected to the network for this mobile walk-up printing to work.

Use Wi-Fi Direct Print to print wirelessly from the following devices:

●iPhone, iPad, or iPod touch using Apple AirPrint or the HP ePrint app

●Android mobile devices using the HP ePrint App or the Android embedded print solution

●PC and Mac devices using the HP ePrint Software

●Windows 10 mobile devices

For more information on wireless printing, go to www.hp.com/go/mobileprinting.

NFC and Wi-Fi Direct Print capabilities can be enabled or disabled from the printer control panel.

1. From the Home screen on the printer control panel, select Settings.

2. Open the following menus:

●Networking

●Wi-Fi Direct

●Status

3. Select On, and then select OK to enable wireless printing.

ENWW Mobile printing 81

NOTE: In environments where more than one model of the same printer is installed, it might be helpful to

provide each printer a unique Wi-Fi Direct Name for easier printer identication for HP Wi-Fi Direct printing. The

Wireless network names, e.g., Wireless, Wi-Fi Direct, etc. are available on the Information screen by selecting the

Information icon, and then selecting the Network icon or the Wireless icon.

Complete the following procedure to change the printer Wi-Fi Direct name:

1. From the Home screen on the printer control panel, select Settings.

2. Open the following menus:

●Networking

●Wi-Fi Direct

●Wi-Fi Direct Name

3. Use the keypad to change the name in the Wi-Fi Direct Name text eld, and then select OK.

HP ePrint via email

Use HP ePrint to print documents by sending them as an email attachment to the printer's email address from

any email enabled device.

To use HP ePrint, the printer must meet these requirements:

●The printer must be connected to a wired or wireless network and have Internet access.

●HP Web Services must be enabled on the printer, and the printer must be registered with HP Connected.

Follow this procedure to enable HP Web Services and register with HP Connected:

1. Open the HP Embedded Web Server (EWS):

a. From the Home screen on the printer control panel, select the Information icon, and then select

the Network icon to display the IP address or host name.

b. From a computer on the same network as the printer, open a web browser. In the address line, type

the IP address or host name exactly as it displays on the printer control panel. Press the Enter key on

the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be

safe, select the option to continue to the website. Accessing this website will not harm the computer.

2. Click the HP Web Services tab.

3. Select the option to enable Web Services.

NOTE: Enabling Web Services might take several minutes.

4. Go to www.hpconnected.com to create an HP ePrint account and complete the setup process.

82 Chapter 4 Print ENWW

HP ePrint software

The HP ePrint software makes it easy to print from a Windows or Mac desktop or laptop computer to any HP

ePrint-capable printer. This software makes it easy to nd HP ePrint-enabled printers that are registered to your

HP Connected account. The target HP printer can be located in the oce or at locations across the globe.

●Windows: After installing the software, open the Print option from within your application, and then select

HP ePrint from the installed printers list. Click the Properties button to congure print options.

●macOS: After installing the software, select File, Print, and then select the arrow next to PDF (in the bottom

left of the driver screen). Select HP ePrint.

For Windows, the HP ePrint software supports TCP/IP printing to local network printers on the network (LAN or

WAN) to products that support UPD PostScript®.

Windows and macOS both support IPP printing to LAN or WAN network-connected products that support ePCL.

Windows and macOS also both support printing PDF documents to public print locations and printing using HP

ePrint via email through the cloud.

Go to www.hp.com/go/eprintsoftware for drivers and information.

NOTE: For Windows, the name of the HP ePrint Software print driver is HP ePrint + JetAdvantage.

NOTE: The HP ePrint software is a PDF workow utility for macOS, and is not technically a print driver.

NOTE: HP ePrint Software does not support USB printing.

AirPrint

Direct printing using Apple’s AirPrint is supported for iOS and from Mac computers running macOS 10.7 Lion and

newer. Use AirPrint to print directly to the printer from an iPad, iPhone (3GS or later), or iPod touch (third

generation or later) in the following mobile applications:

●Mail

●Photos

●Safari

●iBooks

●Select third-party applications

To use AirPrint, the printer must be connected to the same network (sub-net) as the Apple device. For more

information about using AirPrint and about which HP printers are compatible with AirPrint, go to

www.hp.com/go/MobilePrinting.

NOTE: Before using AirPrint with a USB connection, verify the version number. AirPrint versions 1.3 and earlier

do not support USB connections.

Android embedded printing

HP's built-in print solution for Android and Kindle enables mobile devices to automatically nd and print to HP

printers that are either on a network or within wireless range for Wi-Fi Direct printing.

The print solution is built into the many versions of the operating system.

ENWW Mobile printing 83

NOTE: If printing is not available on your device, go to the Google Play > Android apps and install the HP Print

Service Plugin.

For more information on how to use Android embedded printing and which Android devices are supported, go to

www.hp.com/go/MobilePrinting.

84 Chapter 4 Print ENWW

Print from the USB port

Introduction

This printer features easy-access USB printing, for quickly printing les without sending them from a computer.

The printer accepts standard USB ash drives in the USB port near the control panel. It supports the following

types of les:

●.pdf

●.prn

●.pcl

●.ps

●.cht

●Enable the USB port for printing

●Print USB documents

Enable the USB port for printing

The USB port is disabled by default. Before using this feature, enable the USB port. Use one of the following

methods to enable the port:

Method one: Enable the USB port from the printer control panel

1. From the Home screen on the printer control panel, select Settings.

2. Open the following menus

●Copy/Print or Print

●Enable Device USB

3. Select Enabled to enable the USB port.

Method two: Enable the USB port from the HP Embedded Web Server (network-connected printers only)

1. From the Home screen on the printer control panel, select the Information icon, and then select the

Network icon to display the IP address or host name

2. Open a web browser, and in the address line, type the IP address exactly as it displays on the printer

control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a There is a problem with this website’s security certicate message

when attempting to open the EWS, click Continue to this website (not recommended).

Choosing Continue to this website (not recommended) will not harm the computer while navigating within

the EWS for the HP printer.

3. Select the Copy/Print tab for MFP models or the Print tab for SFP models.

4. In the left menu, select Print from USB Drive Settings.

ENWW Print from the USB port 85

5. Select Enable Print from USB Drive.

6. Click Apply.

Print USB documents

1. Insert the USB ash drive into the easy-access USB port.

NOTE: The port might be covered. For some printers, the cover ips open. For other printers, pull the

cover straight out to remove it.

2. From the Home screen on the printer control panel, select Print.

3. Select Print from USB Drive.

4. Select Choose, select the name of the document to print, and then touch Select.

NOTE: The document might be in a folder. Open folders as necessary.

5. To adjust the number of copies, touch the box to the left of the Print button, and then select the number of

copies from the keypad that opens. Select the Close button to close the keypad.

6. Select Print to print the document.

86 Chapter 4 Print ENWW

5 Copy

For more information

●Make a copy

●Copy on both sides (duplex)

●Additional copy tasks

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/PageWide.

For current information, see www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP,

www.hp.com/support/colorpw774MFP, or www.hp.com/support/colorpw779MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW For more information 87

Make a copy

Follow these steps to make a copy from the scanner glass or the document feeder.

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to t the size of the document.

2. From the Home screen on the printer control panel, select Copy.

3. Select settings from the Sides menu and the Color/Black menu (color printers), and then select Done.

4. If you are using a Quick Set, select Load under Quick Sets and Defaults. Select the Quick Set from the list,

and then select Load in the lower right corner.

NOTE: Quick Sets are predened copy settings for various types of output, such as Text, Photograph, and

High Quality.

5. To adjust settings, such as Reduce/Enlarge and Content Orientation, select Options in the lower left corner,

and then select the settings from the Options menus. Select Done if prompted.

6. Optional Preview: Touch the right pane of the screen to preview the document. You can use the Expand and

Collapse buttons on the left side of the preview pane to expand and collapse the preview screen.

Expand button Collapse button

Use the buttons on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or

remove pages.

Toggle between the two-page view and the thumbnail view. More options are available in the

thumbnail view than in the two-page view.

Zoom in or out on the selected page.

NOTE: Select only one page at a time to use these buttons.

Rotate the page 180 degrees.

NOTE: This button is available only in the thumbnail view.

88 Chapter 5 Copy ENWW

Delete the selected pages.

NOTE: This button is available only in the thumbnail view.

Rearrange the pages within the document. Select one or more pages and move them to the left

or right.

NOTE: These buttons are available only in the thumbnail view.

Add a page to the document. The printer prompts you to scan additional pages.

Clear the changes made in the preview and start over.

7. To adjust the number of copies, touch the box to the left of the Copy button, and then select the number of

copies from the keypad that opens. Select the Close button to close the keypad.

8. When the document is ready, select Copy to begin copying.

ENWW Make a copy 89

Copy on both sides (duplex)

1. Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust

the paper guides to t the size of the document.

2. From the Home screen on the printer control panel, select Copy.

3. Select the arrow under Sides to view available options.

4. In the Original Sides section, select the option that describes the original document:

●Use 1-sided for originals that are printed on one side of the page.

●Use 2-sided for originals that are printed on both sides of the page.

●Enable or disable Pages Flip Up to determine on which edge of the page a 2-sided original ips.

5. In the Output Sides section, select one of these options:

●Match original: The output will match the format of the original. For example, if the original is 1-sided,

the output will be 1-sided. However, if the administrator has restricted 1-sided printing and the

original is 1-sided, the output will be 2-sided book-style.

NOTE: This feature is not available for all rmware versions. You might need to update the printer

rmware to use this feature.

●1-sided: The output will be 1-sided. However, if the administrator has restricted 1-sided printing, the

output will be 2-sided book-style.

●2-sided: The output will be 2-sided.

●Enable or disable Pages Flip Up to determine on which edge of the page the 2-sided output ips.

6. Select Done.

7. Adjust any other settings as needed. Select Done for each setting if prompted.

8. Optional Preview: Touch the right pane of the screen to preview the document. You can use the Expand and

Collapse buttons on the left side of the preview pane to expand and collapse the preview screen.

Expand button Collapse button

Use the buttons on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or

remove pages.

90 Chapter 5 Copy ENWW

Toggle between the two-page view and the thumbnail view. More options are available in the

thumbnail view than in the two-page view.

Zoom in or out on the selected page.

NOTE: Select only one page at a time to use these buttons.

Rotate the page 180 degrees.

NOTE: This button is available only in the thumbnail view.

Delete the selected pages.

NOTE: This button is available only in the thumbnail view.

Rearrange the pages within the document. Select one or more pages and move them to the left

or right.

NOTE: These buttons are available only in the thumbnail view.

Add a page to the document. The printer prompts you to scan additional pages.

Clear the changes made in the preview and start over.

9. To adjust the number of copies, touch the box to the left of the Copy button, and then select the number of

copies from the keypad that opens. Select the Close button to close the keypad.

10. When the document is ready, select Copy to begin copying.

ENWW Copy on both sides (duplex) 91

Additional copy tasks

Go to www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP, www.hp.com/support/

colorpw774MFP, or www.hp.com/support/colorpw779MFP.

Instructions are available for performing specic copy tasks, such as the following:

●Copy or scan pages from books or other bound documents

●Copy mixed-size documents

●Copy or scan both sides of an identication card

●Copy or scan a document into a booklet format

92 Chapter 5 Copy ENWW

6 Scan

For more information

●Set up Scan to Email

●Set up Scan to Network Folder

●Set up Scan to USB Drive

●Set up Scan to SharePoint® (Flow models only)

●Scan to email

●Scan to network folder

●Scan to USB drive

●Scan to SharePoint

●Scan to job storage

●HP JetAdvantage business solutions

●Additional scan tasks

The following information is correct at the time of publication.

For video assistance, see www.hp.com/videos/PageWide.

For current information, see www.hp.com/support/pwcolor780MFP, www.hp.com/support/pwcolor785MFP,

www.hp.com/support/colorpw774MFP, or www.hp.com/support/colorpw779MFP.

HP's all-inclusive help for the printer includes the following information:

●Install and congure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

ENWW For more information 93

Set up Scan to Email

●Introduction

●Before you begin

●Step one: Access the HP Embedded Web Server (EWS)

●Step two: Congure the Network Identication settings

●Step three: Congure the Scan to Email feature

●Step four: Congure the Quick Sets (optional)

●Step ve: Set up Scan to Email to use Oce 365 Outlook (optional)

Introduction

The printer has a feature that enables it to scan a document and send it to one or more email addresses. To use

this scan feature, the printer must be connected to a network; however, the feature is not available until it has

been congured. There are two methods for conguring Scan to Email, the Scan to Email Setup Wizard for basic

and Email Setup for advanced. Use the following information to set up the Scan to Email feature.

Before you begin

To set up the Scan to Email feature, the printer must have an active network connection.

Administrators need the following information before beginning the conguration process.

●Administrative access to the printer

●DNS sux (e.g., companyname.com)

●SMTP server (e.g., smtp.mycompany.com)

NOTE: If you do not know the SMTP server name, SMTP port number, or authentication information,

contact the email/Internet service provider or system administrator for the information. SMTP server

names and port names are typically found by doing an Internet search. For example, use terms like "Gmail

smtp server name" or "Yahoo smtp server name" to search.

●SMTP server authentication requirements for outgoing email messages, including the user name and

password used for authentication, if applicable.

NOTE: Consult your email service provider's documentation for information on digital sending limits for your

email account. Some providers may temporarily lock your account if you exceed your sending limit.

Step one: Access the HP Embedded Web Server (EWS)

1. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

94 Chapter 6 Scan ENWW

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

Step two: Congure the Network Identication settings

NOTE: Conguring email setup on the Networking tab is an advanced process and might require the assistance

of a system administrator.

1. Using the EWS top navigation tabs, click Networking.

NOTE: For conguring the network settings for use with Oce 365, see "Step ve: Set up Scan to Email to

use Oce 365 Outlook (optional)."

2. In the left navigation pane, click TCP/IP Settings. A username/password might be required to access the

Network Identication tab of the EWS.

3. On the TCP/IP Settings dialog, click the Network Identication tab.

ENWW Set up Scan to Email 95

4. If DNS is required on the network, in the TCP/IP Domain Sux area, verify that the DNS sux for the email

client being used is listed. DNS suxes have this format: companyname.com, gmail.com, etc.

NOTE: If the Domain Name sux is not set up, use the IP address.

5. Click Apply.

6. Click OK.

Step three: Congure the Scan to Email feature

The two options for conguring Scan to Email are the Email Setup Wizard for basic conguration and Email

Setup for advanced conguration. Use the following options to congure the Scan to Email feature:

●Method one: Basic conguration using the Email Setup Wizard

●Method two: Advanced conguration using the Email Setup

Method one: Basic conguration using the Email Setup Wizard

This option opens the Email Setup Wizard in the HP Embedded Web Server (EWS) for basic conguration.

1. Using the EWS top navigation tabs, click Scan/Digital Send.

2. In the left-navigation pane, click Email and Scan to Network Folder Quick Setup Wizards.

96 Chapter 6 Scan ENWW

3. In the Email and Scan to Network Folder Quick Setup Wizards dialog, click the Email Setup link.

NOTE: If a message displays indicating that the Scan to Email feature is disabled, click Continue to

proceed with the conguration and enable the Scan to Email feature upon completion.

4. On the Congure Email Servers (SMTP) dialog, select one of the following options and complete the steps:

Option one: Use a server already in use by another function

▲Select Use a server already in use by another function, and then click Next.

Option two: Search network for outgoing email server

NOTE: This option nds outgoing SMTP servers inside your rewall only.

a. Select Search the network for outgoing email servers, and then click Next.

b. Select the appropriate server from the Congure Email Server (SMTP) list, and then click Next.

c. Select the option that describes the server’s authentication requirements:

–Server does not require authentication: Select Server does not require authentication, and then

click Next.

-OR-

–Server requires authentication: From the drop-down list, select an authentication option:

○Use credentials of user to connect after Sign In at the control panel: Select Use credentials

of user to connect after Sign In at the control panel, and then click Next.

-OR-

○Always use these credentials: Select Always use these credentials, enter the User name

and Password, and then click Next.

ENWW Set up Scan to Email 97

Option three: Add SMTP server

a. Select Add SMTP server

b. Enter the Server Name and Port Number, and then click Next.

NOTE: In most cases, the default port number does not need to be changed.

NOTE: If you are using a hosted SMTP service such as Gmail, verify the SMTP address, port number,

and SSL settings from the service provider’s website or other sources. Typically, for Gmail, the SMTP

address is smtp.gmail.com, port number 465, and the SSL should be enabled.

Please refer to online sources to conrm these server settings are current and valid at the time of

conguration.

c. Select the appropriate server authentication option:

–Server does not require authentication: Select Server does not require authentication, and then

click Next.

-OR-

–Server requires authentication: Select an option from the Server requires authentication drop-

down list:

○Use credentials of user to connect after Sign In at the control panel: Select Use credentials

of user to connect after Sign In at the control panel, and then click Next.

-OR-

○Always use these credentials: Select Always use these credentials, enter the User name

and Password, and then click Next.

5. On the Congure Email Settings dialog, enter the following information about for the sender’s email

address, and then click Next.

NOTE: When setting up the From, Subject, and Message elds, if the User editable check box is

unchecked, users will not be able to edit those elds at the printer control panel when sending an email.

Option Description

From

(Required)

Select one of the following options from the From drop-down list:

●User’s address (sign-in required)

●Default From: Enter a default email address and display name in the Default From

Email Address and Default Display Name elds

NOTE: Create an email account for the printer, and use this address for the default

email address.

NOTE: Congure the email feature so that users must sign in before using it. This

prevents users from sending an email from an address that is not their own.

98 Chapter 6 Scan ENWW

Option Description

Subject

(Optional)

Provide a default subject line for the email messages.

Message

(Optional)

Create a custom message.

To use this message for all emails sent from the printer, clear the User editable check box for

Message.

6. In the Congure File Scan Settings area, set the default scanning preferences, and then click Next.

Option Description

File Type Select the default le type that the for the scanned document:

●PDF

●JPEG

●TIFF

●MTIFF

●XPS

●PDF/A

Color/Black Select the default color setting for the scanned document:

●Color

●Black

●Black/Gray

●Automatically detect

Quality and File Size Select the default output quality for the scanned document:

●Low (small le)

●Medium

●High (large le)

Resolution Select the default scan resolution for the scanned document:

●75 dpi

●150 dpi

●200 dpi

●300 dpi

●400 dpi

●600 dpi

7. Review the Summary area, and then click Finish to complete the setup.

ENWW Set up Scan to Email 99

Method two: Advanced conguration using the Email Setup

1. Using the EWS top navigation tabs, click Scan/Digital Send, and then click Email Setup in the left navigation

pane.

NOTE: By default, the Email Setup page displays the basic settings for Scan to Email setup. To access

additional settings, click the Advanced Settings button at the bottom of the page.

2. On the Email Setup dialog, select the Enable Scan to Email check box. If this check box is not selected, the

feature is unavailable at the printer control panel.

3. In the Outgoing Email Servers (SMTP) area, complete the steps for one of the following options:

●Select one of the displayed servers

●Click Add to start the SMTP wizard.

1. In the SMTP wizard, select one of the following options:

○Option one: I know my SMTP server address or host name: Enter the address of an SMTP

server, and then click Next

○Option two: If you do not know the address of the SMTP server, select Search network for

outgoing email server, and then click Next. Select the server, and then click Next.

100 Chapter 6 Scan ENWW

NOTE: If an SMTP server was already created for another printer function, the Use a server

already in use by another function option displays. Select this option, and then congure it to be

used for the email function.

2. On the Set the basic information necessary to connect to the server dialog, set the options to

use, and then click Next.

NOTE: Some servers have problems sending or receiving emails that are larger than 5

megabytes (MB). These problems can be prevented by entering a number in Split emails if larger

than (MB).

NOTE: In most cases, the default port number does not need to be changed. However, when

using the Enable SMTP SSL Protocol option, port 587 must be used.

NOTE: If you are using Google™ Gmail for email service, select the Enable SMTP SSL Protocol

check box. Typically, for gmail, the SMTP address is smtp.gmail.com, port number 465, and the

SSL should be enabled.

Please refer to online sources to conrm these server settings are current and valid at the time

of conguration.

3. On the Server Authentication Requirements dialog, select the option that describes the server’s

authentication requirements:

○Server does not require authentication, and then click Next.

○Server requires authentication

○From the drop-down box, select Use credentials of user to connect after Sign In at

the control panel, and then click Next.

○From the drop-down box, select Always use these credentials, enter the Username

and Password, and then click Next.

NOTE: If using a signed-in user's credentials, set email to require sign in by the user on the

printer control panel. Deny device guest access to email by clearing the check box for email in

the Device Guest column in the Sign in and Permission Policies area on the Access Control dialog

of the Security tab. The icon in the check box changes from a check mark to a lock.

4. On the Server Usage dialog, choose the printer functions that will send email through this SMTP

server, and then click the Next button.

NOTE: If the server requires authentication, a user name and password for sending automatic

alerts and reports from the printer will be required.

5. On the Summary and Test dialog, enter a valid email address in the Send test email to: eld, and

then click Test.

6. Verify that all of the settings are correct, and then click Finish to complete the outgoing email

server set up.

4. In the Address and Message Field Control area, enter a From: setting and any of the other optional settings.

Address and Message Field Control settings:

ENWW Set up Scan to Email 101

Feature Description

Address Field Restrictions1Specify whether users must select an email address from an address book or whether users are

allowed to enter in an email address manually.

CAUTION: If Users must select from address book is selected, and any of the address elds are

also set as User editable, changes to those editable elds also change the corresponding values in

the address book.

To prevent users from changing contacts in the Address Book at the printer control panel, go to

the Access Control page on the Security tab, and deny Device Guest access to address book

modications.

Allow invalid email address

formats1

Select to allow an invalid email address format.

User editable To use the Default From address and Default Display Name for all emails sent from this printer

(unless a user is signed in), do not select the User editable check box.

When setting up the address elds, if the User editable check box is unchecked, users will not be

able to edit those elds at the printer control panel when sending an email. For send-to-me

functionality, clear the User editable check boxes for all of the address elds, including the From:

To: CC:, and BCC: elds, and then set that user's send email From: their own email address and To:

their own email address.

Default From: and Default

Display Name:

Provide an email address and name to use for the From: address for the email message.

NOTE: Create an email account for the printer, and use this address for the default email

address.

NOTE: Congure the email feature so that users must sign in before using it. This prevents users

from sending an email from an address that is not their own.

To:1Provide a To (recipient) email address for emails.

CC:1Provide a CC email address for emails.

BCC:1Provide a BCC email address for emails.

Subject: Provide a default subject line for the email messages.

Message: Create a custom message. To use this message for all emails sent from the printer, clear or do not

select the User editable check box for Message:.

1This setting is available only on the Advanced Settings page.

5. In the Signing and Encryption area, set the signing and encryption preferences.

NOTE: These settings are available only on the Advanced Settings page.

Signing and Encryption settings:

Feature Description

Signing Select whether to sign the security certicate.

Select the User editable check box to make this setting editable at the printer control panel.

Hashing Algorithm Select the algorithm to use for signing the certicate.

Encryption Select whether to encrypt the email.

Select the User editable check box to make this setting editable at the printer control panel.

Encryption Algorithm Select the algorithm to use for encrypting the email.

102 Chapter 6 Scan ENWW

Feature Description

Attribute for Recipient Public

Key

Enter which attribute to use to retrieve the recipient’s public key certicate from LDAP.

Use the recipient public key

certicate to verify the

recipient

Select this setting to use the recipient’s public key certicate to verify the recipient.

6. In the Notication area, select when users will receive notications about sent emails. The default setting is

using the signed in user's email address. If the recipient email address is blank, no notication is sent.

7. In the Scan Settings area, set the default scanning preferences.

NOTE: These settings are available only on the Advanced Settings page.

Scan settings:

Feature Description

Original Size Select the page size of the original document.

Original Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orientation Select the way the content of the original document is placed on the page: Portrait or Landscape.

Background Cleanup Select a value to remove faint images from the background or to remove a light background color.

Darkness Select a value to adjust the darkness of the le.

Contrast Select a value to adjust the contrast of the le.

Sharpness Select a value to adjust the sharpness of the le.

Image Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges Select this setting to specify the width of edge margins to be erased, in either inches or

millimeters, for the front side and back side of a job.

8. In the File Settings area, set the default le settings preferences.

File settings:

Feature Description

File Name Prex1Set the default le name prex used for les saved to a network folder.

File Name Default le name for the le to be saved.

Select the User editable check box to make this setting editable at the printer control panel.

File Name Sux1Set the default le name sux used for les saved to a network folder.

Duplicate lename sux default [lename]_YYYYMMDDT

File Name Preview1Enter a le name, and then click the Update Preview button.

File Numbering Format1Select a le name format for when the job is divided into multiple les.

ENWW Set up Scan to Email 103

Feature Description

Add numbering when job has

just one le (ex. _1–1)1

Select this setting to add numbering to a le name when the job is only one le instead of multiple

les.

File Type Select the le format for the saved le.

Select the User editable check box to make this setting editable at the printer control panel.

High Compression (smaller

le)1

Select this setting to compress the scanned le, which reduces the le size. However, the

scanning process for a High compression le might take longer than for a Normal compression

le.

PDF encryption1If the le type is PDF, then this option encrypts the output PDF le. A password must be specied

as part of the encryption. The same password must be used to open the le. The user will be

prompted to enter a password prior to scanning their job if one has not been set prior to pressing

start.

Resolution Set the resolution for the le. Higher resolution images have more dots per inch (dpi), so they

show more detail. Lower resolution images have fewer dots per inch and show less detail, but the

le size is smaller.

Quality and File Size Select the quality for the le. Higher-quality images require a larger le size than lower-quality

images, and they take more time to send.

Color/Black Specify whether copies are to be printed in color, black and gray, or black only.

Suppress blank pages1If the Suppress blank pages option is enabled, blank pages will be ignored.

Create Multiple Files1Select this setting to scan pages into separate les based on a predetermined maximum number

of pages per le.

1This setting is available only on the Advanced Settings page.

9. Review the selected options to verify that they are accurate, and then click Apply to complete the setup.

Step four: Congure the Quick Sets (optional)

Quick Sets are optional short-cut jobs that can be accessed on the main Home screen or within the Quick Sets

application at the printer.

1. In the Email Setup area of the left navigation pane, click Quick Sets.

2. Select one of the following options:

●Select an existing Quick Set under Quick Sets Application in the table.

-OR-

●Click Add to start the Quick Set Wizard.

3. If you selected Add, the Quick Sets Setup page opens. Complete the following information:

●Quick Set Name: Enter a title for the new Quick Set.

●Quick Set Description: Enter a description of the Quick Set.

●Quick Set Start Option: To set how the Quick Set starts, click either Enter application, then user

presses Start or Start instantly when selected from the Home Screen.

4. Dene the following settings for the Quick Set: Address and Message Field Control, Signing and Encryption,

Notication, Scan Settings, File Settings.

5. Click Finish to save the Quick Set.

104 Chapter 6 Scan ENWW

Step ve: Set up Scan to Email to use Oce 365 Outlook (optional)

Introduction

Microsoft Oce 365 Outlook is a cloud-based email system provided by Microsoft which uses Microsoft's Simple

Mail Transfer Protocol (SMTP) server to send or receive emails. Complete the following to enable the printer to

send an email with an Oce 365 Outlook account from the control panel.

NOTE: You must have an email address account with Oce 365 Outlook to congure the settings in the EWS.

Congure the outgoing email server (SMTP) to send an email from an Oce 365 Outlook account

1. Using the EWS top navigation tabs, click Networking.

2. In the left navigation pane, click TCP/IP Settings.

3. In the TCP/IP Settings area, click the Network Identication tab.

4. If DNS is required on the network, in the TCP/IP Domain Sux area, verify that the DNS sux for the email

client being used is listed. DNS suxes have this format: companyname.com, Gmail.com, etc.

NOTE: If the Domain Name sux is not set up, use the IP address.

5. Click Apply.

6. Click the Scan/Digital Send tab.

7. On the left navigation pane, click Email Setup.

ENWW Set up Scan to Email 105

8. On the Email Setup page, select the Enable Scan to Email check box. If this check box is not available, the

feature is unavailable at the printer control panel.

9. In the Outgoing Email Servers (SMTP) area, click Add to start the SMTP wizard.

10. In the I know my SMTP server address or host name eld, type smtp.onoce.com, and then click Next.

11. On the Set the basic information necessary to connect to the server dialog, in the Port Number eld, type

587.

NOTE: Some servers have problems sending or receiving emails that are larger than 5 megabytes (MB).

These problems can be prevented by entering a number in Split emails if larger than (MB).

12. Select the Enable SMTP SSL Protocol check box, and then click Next.

13. On the Server Authentication Requirements dialog, complete the following information:

a. Select Server requires authentication.

b. From the drop-down list, select Always use these credentials

c. In the Username eld, type the Oce 365 Outlook email address.

d. In the Password eld, type the Oce 365 Outlook account password, and then click Next.

14. On the Server Usage dialog, choose the printer functions that will send email through this SMTP server, and

then click the Next button.

15. On the Summary and Test dialog, enter a valid email address in the Send test email to: eld, and then click

Test.

16. Verify that all of the settings are correct, and then click Finish to complete the outgoing email server set up.

106 Chapter 6 Scan ENWW

Set up Scan to Network Folder

●Introduction

●Before you begin

●Step one: Access the HP Embedded Web Server

●Step two: Set up Scan to Network Folder

Introduction

This document explains how to enable and congure the Scan to Network Folder function. The printer has a

feature that enables it to scan a document and save it to a network folder. To use this scan feature, the printer

must be connected to a network; however, the feature is not available until it has been congured. There are two

methods for conguring Scan to Network Folder, the Save to Network Folder Setup Wizard for basic setup and

Save to Network Folder Setup for advanced setup.

Before you begin

NOTE: To set up the Scan to Network Folder feature, the printer must have an active network connection.

Administrators need the following items before beginning the conguration process.

●Administrative access to the printer

●The fully-qualied domain name (FQDN) (e.g., \\servername.us.companyname.net\scans) of the

destination folder OR the IP address of the server (e.g., \\16.88.20.20\scans).

NOTE: The use of the term "server" in this context refers to the computer where the shared folder

resides.

Step one: Access the HP Embedded Web Server

1. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

ENWW Set up Scan to Network Folder 107

Step two: Set up Scan to Network Folder

Method one: Use the Scan to Network Folder Wizard

This option opens the setup wizard that is in the HP Embedded Web Server (EWS) for the printer. The setup

wizard includes the options for basic conguration.

1. Using the EWS top navigation tabs, click Scan/Digital Send tab.

2. In the left-navigation pane, click Email and Scan to Network Folder Quick Setup Wizards.

3. Click the Save to Network Folder Quick Set Wizard link.

4. On the Add or Remove a Save to Network Folder Quick Set dialog, click Add.

NOTE: Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick

Sets application.

NOTE: The Save to Network Folder feature can be minimally congured without creating a quick set.

However, without the quick set, users must enter the destination folder information at the control panel for

each scan job. A quick set is required to include Save to Network Folder metadata.

5. On the Add Folder Quick Set dialog, complete the following information:

a. In the Quick Set Title eld, type a title.

NOTE: Name the Quick Set something that users can understand quickly (e.g., "Scan and save to a

folder").

b. In the Quick Set Description eld, type a description explaining what the Quick Set will save.

c. Click Next.

6. On the Congure Destination Folder dialog, complete the following information:

108 Chapter 6 Scan ENWW

a. In the UNC Folder Path eld, type a folder path where the scan will go.

The folder path can either be the fully-qualied domain name (FQDN) (e.g., \

\servername.us.companyname.net\scans) or the IP address of the server (e.g., \\16.88.20.20\scans).

Be sure that the folder path (e.g., \scans) follows the FQDN or IP address.

NOTE: The FQDN can be more reliable than the IP address. If the server gets its IP address via DHCP,

the IP address can change. However, the connection with an IP address might be faster because the

printer does not need to use DNS to nd the destination server.

b. From the Authentication Settings drop-down, select one of the following options:

●Use credentials of user to connect after Sign In at the control panel

●Always use these credentials

NOTE: If Always use these credentials is selected, a user name and password must be entered

in the corresponding elds, and the printer’s access to the folder must be veried by clicking

Verify Access.

c. In the Windows Domain eld, type the Windows domain.

TIP: To nd the Windows domain in Windows 7, click Start, click Control Panel, and then click

System.

To nd the Windows domain in Windows 8, click Search, enter System in the search box, and then

click System.

The domain is listed under Computer name, domain, and workgroup settings.

d. Click Next.

7. On the Congure File Scan Settings dialog, set the default scanning preferences for the Quick Set, and then

click Next.

8. Review the Summary dialog, and then click Finish.

Method two: Use Scan to Network Folder Setup

This option enables advanced conguration of the Save to Network Folder feature using the HP Embedded Web

Server (EWS) for the printer.

Step one: Begin the conguration

1. Click the Scan/Digital Send tab.

2. On the left navigation menu, click the Scan to Network Folder Setup link.

Step two: Congure the Scan to Network Folder settings

1. On the Scan to Network Folder Setup page, select the Enable Scan to Network Folder check box. If this box

is not selected, the feature is unavailable at the printer control panel.

2. In the Scan to Network Folder area of the left navigation pane, click Quick Sets. Click Add to open the Quick

Sets Setup dialog.

NOTE: Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick

Sets application.

ENWW Set up Scan to Network Folder 109

NOTE: The Scan to Network Folder feature can be minimally congured without creating a quick set.

However, without the quick set, users must enter the destination folder information at the control panel for

each scan job. A quick set is required to include Scan to Network Folder metadata.

Complete all of the settings in the Quick Set Setup to fully congure the Scan to Network Folder feature.

Dialog one: Set the Quick Set name, description, and options for user interaction at the control panel

Use the Set the button location for the Quick Set and options for user interaction at the control panel dialog to

congure where the Quick Set button will display on the printer control panel and to congure the level of user

interaction at the printer control panel.

1. In the Quick Set Name eld, type a title.

NOTE: Name the Quick Set something that users can understand quickly (e.g., "Scan and save to a

folder").

2. In the Quick Set Description eld, type a description explaining what the Quick Set will save.

3. From the Quick Set Start Option list, select one of the following options:

●Option one: Enter application, then user presses Start

●Option two: Start instantly upon selection

Select one of the following prompt options :

○Prompt for original sides

○Prompt for additional pages

○Require Preview

NOTE: If Start instantly upon selection is selected, the destination folder must be entered in the

next step.

4. Click Next.

Dialog two: Folder Settings

Use the Folder Settings dialog to congure the types of folders the printer sends scanned documents to.

There are two types of destination folders to select from:

●Shared folders or FTP folders

●Personal shared folders

There are two types of folder permissions to select from:

●Read and write access

●Write access only

The following information describes how to congure the folder settings.

110 Chapter 6 Scan ENWW

Congure the destination folder for scanned documents

Option 1: Shared folders or FTP folders

To save scanned documents to a standard shared folder or an FTP folder, complete the following steps:

1. If it is not already selected, select Save to shared folders or FTP folders.

2. Click Add.... The Add Network Folder Path dialog opens.

3. On the Add Network Folder Path dialog, select one of the following options:

●Option one: Save to a standard shared network folder

ENWW Set up Scan to Network Folder 111

NOTE: For more information about creating shared network folders see Set up a shared folder

(c04431534).

1. If it is not already selected, select Save to a standard shared network folder.

2. In the UNC Folder Path eld, type a folder path.

The folder path can either be the fully-qualied domain name (FQDN) (e.g., \

\servername.us.companyname.net\scans) or the IP address of the server (e.g., \

\16.88.20.20\scans). Be sure that the folder path (e.g., \scans) follows the FQDN or IP address.

NOTE: The FQDN can be more reliable than the IP address. If the server gets its IP address via

DHCP, the IP address can change. However, the connection with an IP address might be faster

because the printer does not need to use DNS to nd the destination server.

3. To automatically create a subfolder for scanned documents in the destination folder, select a

format for the subfolder name from the Custom Subfolder list.

To restrict the subfolder access to the user who creates the scan job, select Restrict subfolder

access to user.

4. To view the complete folder path for scanned documents, click Update Preview.

5. From the Authentication Settings list, select one of the following options:

○Use credentials of user to connect after Sign In at the control panel

○Always use these credentials

NOTE: If Always use these credentials is selected, a user name and password must be entered

in the corresponding elds.

6. In the Windows Domain eld, type the Windows domain.

112 Chapter 6 Scan ENWW

NOTE: To nd the Windows domain in Windows 7, click Start, click Control Panel, and then click

System.

To nd the Windows domain in Windows 8, click Search, enter System in the search box, and

then click System.

The domain is listed under Computer name, domain, and workgroup settings.

NOTE: If a shared folder is set to be accessed by everyone, values for a workgroup name

(default is “Workgroup”), a user name and password must be entered in the corresponding

elds. However, if the folder is within a particular user’s folders and not Public, the user name

and password of that user must be used.

NOTE: An IP address might be necessary instead of a computer name. Many home routers do

not handle computer names well, and there is no Domain Name Server (DNS). In this case, it is

best to set up a static IP address on the shared PC to alleviate the problem of DHCP assigning a

new IP address. On a typical home router, this is done by setting a static IP address that is on

the same subnet, but outside the DHCP address range.

7. Click OK.

●Option two: Save to an FTP Server

NOTE: If an FTP site is outside the rewall, a proxy server must be specied under the network

settings These settings are located in the EWS Networking tab, under the Advanced options.

1. Select Save to an FTP Server.

2. In the FTP Server eld, type the FTP server name or IP address.

3. In the Port eld, type the port number.

NOTE: In most cases, the default port number does not need to be changed.

ENWW Set up Scan to Network Folder 113

4. To automatically create a subfolder for scanned documents in the destination folder, select a

format for the subfolder name from the Custom Subfolder list.

5. To view the complete folder path for scanned documents, click Update Preview.

6. From the FTP Transfer Mode list, select one of the following options:

○Passive

○Active

7. In the Username eld, type the user name.

8. In the Password eld, type the password.

9. Click Verify Access to conrm the destination can be accessed.

10. Click OK.

Option 2: Personal shared folders

To save scanned documents to a personal shared folder, complete the following steps:

NOTE: This option is used in domain environments where the administrator congures a shared folder for each

user. If the Save to a personal shared folder feature is congured, users will be required to sign in at the printer

control panel using Windows credentials or LDAP authentication.

1. Select Save to a personal shared folder.

2. In the Retrieve the device user’s home folder using this attribute eld, type the user’s home folder in the

Microsoft Active Directory.

NOTE: Verify that the user knows where this home folder is located on the network.

3. To add a user name subfolder at the end of the folder path, select Create subfolder based on user name.

To restrict the subfolder access to the user who creates the scan job, select Restrict subfolder access to

user.

Select the destination folder permissions

Option 1: Read and write access

To send scanned documents to a folder congured for read and write access, complete the following steps:

NOTE: Send only to folders with read and write access supports folder verication and job notication.

1. If it is not already selected, select Send only to folders with read and write access.

2. To require the printer to verify folder access before starting a scan job, select Verify folder access prior to

job start.

NOTE: Scan jobs can complete more quickly if Verify folder access prior to job start is not selected;

however, if the folder is unavailable, the scan job will fail.

3. Click Next.

Option 2: Write access only

114 Chapter 6 Scan ENWW

To send scanned documents to a folder congured for write access only, complete the following steps:

NOTE: Allow sending to folders with write access only does not support folder verication or job notication.

NOTE: If this option is selected, the printer cannot increment the scan lename. It sends the same lename for

all scans.

Select a time-related lename prex or sux for the scan lename, so that each scan is saved as a unique le,

and does not overwrite a previous le. This lename is determined by the information in the File Settings dialog

in the Quick Set Wizard.

1. Select Allow sending to folders with write access only.

2. Click Next.

Dialog three: Notication settings

▲On the Notication dialog, complete one of the following tasks:

NOTE: In order to send notication emails, the printer must be set up to use an SMTP server for sending

email jobs. For more information about setting up the SMTP server for sending emails see Set up Scan to

Email (c04017973).

●Option one: Do not notify

1. Select Do not notify.

2. To prompt the user to review their notication settings, select Prompt user prior to job start, and

then click Next.

●Option two: Notify when job completes

1. Select Notify when job completes.

2. Select the method for delivering the notication from the Method Used to Deliver Notication

list.

If the method of notication selected is Email, type the email address in the Notication Email

Address eld.

3. To include a thumbnail of the rst scanned page in the notication, select Include Thumbnail.

4. To prompt the user to review their notication settings, select Prompt user prior to job start, and

then click Next.

●Option three: Notify only if job fails

1. Select Notify only if job fails.

2. Select the method for delivering the notication from the Method Used to Deliver Notication

list.

If the method of notication selected is Email, type the email address in the Notication Email

Address eld.

3. To include a thumbnail of the rst scanned page in the notication, select Include Thumbnail.

4. To prompt the user to review their notication settings, select Prompt user prior to job start, and

then click Next.

ENWW Set up Scan to Network Folder 115

Dialog four: Scan Settings

On the Scan Settings dialog, set the default scanning preferences for the Quick Set, and then click Next.

Scan settings:

Feature Description

Original Size Select the page size of the original document.

Original Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orientation Select the way the content of the original document is placed on the page: Portrait or Landscape.

Background Cleanup Select a value to remove faint images from the background or to remove a light background color.

Darkness Select a value to adjust the darkness of the le.

Contrast Select a value to adjust the contrast of the le.

Sharpness Select a value to adjust the sharpness of the le.

Image Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for

the front side and back side of a job.

Dialog ve: File Settings

On the File Settings dialog, set the default le settings for the Quick Set, and then click Next.

File settings:

Feature Description

File Name Prex Set the default le name prex used for les saved to a network folder.

File Name Default le name for the le to be saved.

Select the User editable check box to make this setting editable at the printer control panel.

File Name Sux Set the default le name sux used for les saved to a network folder.

File Name Preview Enter a le name, and then click the Update Preview button.

File Numbering Format Select a le name format for when the job is divided into multiple les.

Add numbering when job has

just one le (ex. _1–1)

Select this setting to add numbering to a le name when the job is only one le instead of multiple les.

File Type Select the le format for the saved le.

Select the User editable check box to make this setting editable at the printer control panel.

High Compression (smaller le) Select this setting to compress the scanned le, which reduces the le size. However, the scanning

process for a High compression le might take longer than for a Normal compression le.

PDF encryption If the le type is PDF, then this option encrypts the output PDF le. A password must be specied as

part of the encryption. The same password must be used to open the le. The user will be prompted to

enter a password prior to scanning their job if one has not been set prior to pressing start.

116 Chapter 6 Scan ENWW

Feature Description

Resolution Set the resolution for the le. Higher resolution images have more dots per inch (dpi), so they show

more detail. Lower resolution images have fewer dots per inch and show less detail, but the le size is

smaller.

Quality and File Size Select the quality for the le. Higher-quality images require a larger le size than lower-quality images,

and they take more time to send.

Color/Black Specify whether copies are to be printed in color, black and gray, or black only.

Suppress blank pages If the Suppress blank pages option is enabled, blank pages will be ignored.

Meta Data File Format Use the drop-down list to select the le format for meta-data information.

Create Multiple Files Select this setting to scan pages into separate les based on a predetermined maximum number of

pages per le.

Dialog six: Summary

On the Summary dialog, review the Summary dialog, and then click Finish.

Step three: Complete the conguration

1. In the left-navigation pane, click Scan to Network Folder.

2. On the Scan to Network Folder page, review the selected settings, and then click Apply to complete the

setup.

ENWW Set up Scan to Network Folder 117

Set up Scan to USB Drive

●Introduction

●Step one: Access the HP Embedded Web Server

●Step two: Enable Scan to USB Drive

●Step three: Congure the Quick Sets (optional)

●Default scan settings for Scan to USB Drive setup

●Default le settings for Scan to USB Drive setup

Introduction

The printer has a feature that enables it to scan a document and save it to a USB ash drive. The feature is not

available until it has been congured through the HP Embedded Web Server (EWS).

Step one: Access the HP Embedded Web Server

1. From the Home screen on the printer control panel, touch the Information icon, and then touch the

Network icon to display the IP address or host name.

2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the

printer control panel. Press the Enter key on the computer keyboard. The EWS opens.

NOTE: If the web browser displays a message indicating that accessing the website might not be safe,

select the option to continue to the website. Accessing this website will not harm the computer.

118 Chapter 6 Scan ENWW

Step two: Enable Scan to USB Drive

1. Select the Security tab.

2. Scroll to Hardware Ports and make sure that Enable Host USB plug and play is enabled.

3. Select the Scan/Digital Send tab.

4. Select the Enable Scan to USB Drive check box.

5. Click Apply at the bottom of the page.

NOTE: Most devices ship with Hard disk drives (HDDs) already installed. In some cases, additional storage

devices can be added via USB. Verify whether the Scan to USB Drive feature needs to be expanded to USB and

Hard drive

Step three: Congure the Quick Sets (optional)

NOTE: Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick Sets

application.

1. In the Scan to USB Drive area of the left navigation pane, click Quick Sets.

2. Select one of the following options:

●Select an existing Quick Set under Quick Sets Application in the table.

-OR-

●Click Add to start the Quick Set Wizard.

3. If you selected Add, the Quick Sets Setup page opens. Complete the following information, and then click

Next.

●Quick Set Name: Enter a title for the new Quick Set.

●Quick Set Description: Enter a description of the Quick Set.

●Quick Set Start Option: To set how the Quick Set starts, click either Enter application, then user

presses Start or Start instantly when selected from the Home Screen.

4. Select a default location where scanned les are saved on USB storage devices inserted into the USB port

on the control panel, and then click Next. The default location options are:

●Save at root directory of the USB storage device

●Create or place in this folder on the USB Storage Device — The path to the folder on the USB storage

device must be specied when using this le location option. A backslash \ must be used to separate

folder\subfolder names in the path.

5. Select an option from the Condition on Which to Notify: drop-down list, and then click Next.

This setting determines if, or how, users are notied when a Scan To USB Drive Quick Set job completes or

fails. The options for the Condition on Which to Notify: setting are:

ENWW Set up Scan to USB Drive 119

●Do not notify

●Notify when job completes

●Notify only if job fails

6. Choose the Scan Settings for the Quick Set, and then click Next.

NOTE: For more information on the available scan settings, see “Default scan settings for Scan to USB

Drive setup.”

7. Choose the File Settings for the Quick Set, and then click Next.

NOTE: For more information on the available le settings, see “Default le settings for Scan to USB Drive

setup”

8. Review the summary of settings, and then click Finish to save the Quick Set, or click Previous to edit the

settings.

Default scan settings for Scan to USB Drive setup

Table 6-1 Scan settings for Scan to USB Drive Setup:

Feature Description

Original Size Select the page size of the original document.

Original Sides Select whether the original document is single-sided or double-sided.

Optimize Text/Picture Select to optimize for the output of a particular type of content.

Content Orientation Select the way the content of the original document is placed on the page: Portrait or Landscape.

Background Cleanup Select a value to remove faint images from the background or to remove a light background color.

Darkness Select a value to adjust the darkness of the le.

Contrast Select a value to adjust the contrast of the le.

Sharpness Select a value to adjust the sharpness of the le.

Image Preview Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for

the front side and back side of a job.

Default le settings for Scan to USB Drive setup

Table 6-2 File settings for Scan to USB Drive Setup:

Option name Description

File Name Prex Set the default le name prex for the le to be saved.

120 Chapter 6 Scan ENWW

Table 6-2 File settings for Scan to USB Drive Setup: (continued)

Option name Description

File Name Set the default le name for the le to be saved.

Select the User editable check box to make this setting editable at the printer control panel.

File Name Sux Set the default le name sux for the le to be saved.