Table of Contents
- Basic User’s Guide MFC-J6920DW
- User's Guides and where do I find them?
- Table of Contents
- 1 General information
- Using the documentation
- Accessing Brother Utilities (Windows® 8)
- Accessing the Advanced User’s Guide and Software and Network User’s Guide
- How to access Guides for Advanced Features
- Accessing Brother Support (Windows®)
- Accessing Brother Support (Macintosh)
- Control panel overview
- Shortcut Settings
- Volume Settings
- Touchscreen LCD
- 2 Loading paper
- 3 Loading documents
- 4 Sending a fax
- 5 Receiving a fax
- 6 Using PC-FAX
- 7 Telephone and external devices
- 8 Dialling and storing numbers
- 9 Making copies
- 10 Printing photos from a memory card or USB Flash drive
- 11 How to print from a computer
- 12 How to scan to a computer
- 13 How to print and scan with NFC (Near Field Communication)
- A Routine maintenance
- B Troubleshooting
- C Settings and feature tables
- D Specifications
- Index
- brother UK/IRE/GEN
Brother MFC-J6930DW User Manual
Displayed below is the user manual for MFC-J6930DW by Brother which is a product in the Multifunctionals category. This manual has pages.
Related Manuals
Basic User’s Guide
MFC-J6920DW
Version A
UK/IRE/GEN
If you need to contact Customer Service
Please complete the following information for future
reference:
Model Number: MFC-J6920DW
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
© 2013 Brother Industries, Ltd. All rights reserved.
i
User's Guides and where do I find them?
1This may differ depending on your country.
2Visit us at http://solutions.brother.com/.
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide Follow the instructions for setting up your machine,
and installing the drivers and software for the
operating system and connection type you are
using.
Printed / In the box
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Printed / In the box 1
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
PDF file / CD-ROM
Software and Network
User’s Guide
This Guide provides instructions for Scanning,
Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
HTML file / CD-ROM
Web Connect Guide This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
PDF file / Brother
Solutions Center 2
AirPrint Guide This Guide provides information for using AirPrint to
print from OS X v10.7.x, 10.8.x and your iPhone,
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
PDF file / Brother
Solutions Center 2
Google Cloud Print
Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
PDF file / Brother
Solutions Center 2
Wi-Fi Direct™ Guide This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
PDF file / Brother
Solutions Center 2
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
PDF file / Brother
Solutions Center 2
ii
Table of Contents
(Basic User’s Guide)
1 General information 1
Using the documentation .......................................................................................1
Symbols and conventions used in the documentation .................................... 1
Accessing Brother Utilities (Windows®8) ............................................................. 2
Accessing the Advanced User’s Guide and Software and
Network User’s Guide.........................................................................................2
Viewing User’s Guides ....................................................................................2
How to access Guides for Advanced Features......................................................4
Accessing Brother Support (Windows®)................................................................5
Accessing Brother Support (Macintosh) ................................................................5
Control panel overview ..........................................................................................6
3.7"(93.4 mm) Touchscreen LCD ....................................................................9
Setting the Ready screen ..............................................................................13
Basic Operations ...........................................................................................13
Shortcut Settings ................................................................................................. 14
Adding Copy Shortcuts ..................................................................................14
Adding Fax Shortcuts ....................................................................................15
Adding Scan Shortcuts ..................................................................................16
Adding Web Connect Shortcuts ....................................................................18
Changing Shortcuts .......................................................................................19
Editing Shortcut Names.................................................................................19
Deleting Shortcuts .........................................................................................19
Recalling Shortcuts........................................................................................19
Volume Settings...................................................................................................20
Ring Volume ..................................................................................................20
Beeper Volume..............................................................................................20
Speaker Volume ............................................................................................21
Touchscreen LCD ................................................................................................21
Setting the Backlight brightness ....................................................................21
2 Loading paper 22
Loading paper and other print media...................................................................22
Loading paper in paper tray #1............................................................................22
Loading smaller paper (Photo, Photo L, Photo 2L or envelopes)..................27
Loading paper in paper tray #2............................................................................30
Loading paper in the manual feed slot.................................................................35
Unprintable area ..................................................................................................38
Paper settings......................................................................................................39
Paper Size and Type .....................................................................................39
Tray use in Copy mode .................................................................................39
Tray use in Fax mode....................................................................................40
Acceptable paper and other print media..............................................................40
Recommended print media ...........................................................................41
Handling and using print media .....................................................................41
Choosing the right print media.......................................................................42
iii
3 Loading documents 45
How to load documents .......................................................................................45
Using the ADF ............................................................................................... 45
Using the scanner glass ................................................................................ 46
Unscannable area .........................................................................................47
4 Sending a fax 48
How to send a fax ................................................................................................ 48
Stop faxing..................................................................................................... 50
Setting scanner glass size for faxing ............................................................. 50
Colour fax transmission ................................................................................. 50
Cancelling a fax in process............................................................................ 51
How to preview an outgoing fax .................................................................... 51
Transmission Verification Report...................................................................52
5 Receiving a fax 53
Receive Modes....................................................................................................53
Choose the Receive Mode .................................................................................. 53
Using Receive Modes..........................................................................................55
Fax Only ........................................................................................................55
Fax/Tel........................................................................................................... 55
Manual...........................................................................................................55
External TAD .................................................................................................55
Receive Mode settings ........................................................................................56
Ring Delay ..................................................................................................... 56
F/T Ring Time (Fax/Tel mode only)............................................................... 56
Fax Detect ..................................................................................................... 57
Fax Preview (Monochrome faxes only) ...............................................................58
How to preview a received fax....................................................................... 58
Turning off Fax Preview.................................................................................60
6Using PC-FAX 61
PC-FAX Sending .................................................................................................61
Sending a file as a PC-FAX...........................................................................61
PC-FAX Receiving (Windows®)........................................................................... 62
iv
7 Telephone and external devices 64
Voice operations ..................................................................................................64
Fax/Tel mode.................................................................................................64
Caller ID (U.K. and Ireland only)....................................................................64
Telephone services..............................................................................................65
Setting the Telephone Line Type...................................................................65
Voice over Internet Protocol (VoIP) ...............................................................66
Connecting an external TAD (telephone answering device)................................67
Connection settings .......................................................................................67
Recording an outgoing message (OGM) on an external TAD.......................68
Multi-line connections (PBX) .........................................................................68
External and extension telephones......................................................................68
Connecting an external or extension telephone ............................................68
Operation from external and extension telephones.......................................69
Using extension telephones (U.K. only) ........................................................69
Using remote codes.......................................................................................70
8 Dialling and storing numbers 72
How to dial ...........................................................................................................72
Manual dialling...............................................................................................72
Dialling from the Address Book .....................................................................72
Fax Redial ..................................................................................................... 73
Additional Dialling Operations..............................................................................73
Outgoing Call history ..................................................................................... 73
Caller ID history .............................................................................................74
Storing numbers ..................................................................................................75
Storing a pause .............................................................................................75
Storing Address Book numbers.....................................................................75
Changing or deleting Address Book names or numbers ...............................76
9 Making copies 77
How to copy .........................................................................................................77
Stop copying..................................................................................................77
Copy preset settings ............................................................................................ 77
Copy options........................................................................................................ 78
Paper Type ....................................................................................................79
Paper Size .....................................................................................................79
Tray Select ....................................................................................................80
ADF High Speed Mode copying ....................................................................80
10 Printing photos from a memory card or USB Flash drive 81
PhotoCapture Center™ operations (PHOTO mode) ...........................................81
Using a memory card or USB Flash drive .....................................................81
Getting started .....................................................................................................82
Print Images.........................................................................................................84
View Photos...................................................................................................84
PhotoCapture Center™ print settings..................................................................85
How to scan to a memory card or USB Flash drive............................................. 85
v
11 How to print from a computer 88
Printing a document............................................................................................. 88
12 How to scan to a computer 89
Before scanning................................................................................................... 89
Scanning a document as a PDF file using ControlCenter4 (Windows®) ............. 90
How to change the machine’s SCAN mode settings for PDF scanning ..............93
How to scan a document as a PDF file using the Touchscreen .................... 94
ADF High Speed Mode scanning .................................................................. 96
13 How to print and scan with NFC (Near Field Communication) 97
Printing with NFC (Near Field Communication)...................................................97
Scanning with NFC (Near Field Communication)................................................ 97
A Routine maintenance 98
Replacing the ink cartridges ................................................................................98
Cleaning and checking the machine.................................................................. 101
Cleaning the scanner glass ......................................................................... 101
Cleaning the print head ...............................................................................102
Checking the print quality ............................................................................ 103
Checking the print alignment ....................................................................... 104
Setting the date and time................................................................................... 105
B Troubleshooting 106
Identifying your problem ....................................................................................106
Error and maintenance messages.....................................................................108
Error animations .......................................................................................... 118
Transferring your faxes or Fax Journal report .............................................118
Document jam ............................................................................................ 119
Printer jam or paper jam .............................................................................. 121
If you are having difficulty with your machine .................................................... 127
Dial Tone detection......................................................................................139
Telephone line interference / VoIP .............................................................. 139
Machine Information .......................................................................................... 140
Checking the serial number......................................................................... 140
Checking the firmware version .................................................................... 140
Reset functions............................................................................................ 140
How to reset the machine............................................................................ 141
C Settings and feature tables 142
Using the Settings tables ................................................................................... 142
Settings tables ................................................................................................... 143
Feature tables....................................................................................................161
Entering Text ..................................................................................................... 190
Inserting spaces ......................................................................................... 190
Making corrections ......................................................................................190
vi
D Specifications 191
General ..............................................................................................................191
Print media.........................................................................................................193
Fax .....................................................................................................................195
Copy ..................................................................................................................196
PhotoCapture Center™ .....................................................................................197
PictBridge ..........................................................................................................198
Scanner .............................................................................................................199
Printer ................................................................................................................200
Interfaces ........................................................................................................... 201
Network..............................................................................................................202
Computer requirements .....................................................................................203
Consumable items .............................................................................................204
EIndex 205
vii
Table of Contents
(Advanced User’s Guide)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1 General setup
Memory Storage
Automatic Daylight Saving Time
Sleep Mode
Touchscreen LCD
2 Security features
Secure Function Lock 2.0
Restricting dialling
3Sending a fax
Additional sending options
Additional sending operations
Polling
4 Receiving a fax
Memory Receive (Monochrome only)
Remote Retrieval
Additional receiving operations
Polling
5 Dialling and storing numbers
Voice operations
Additional dialling operations
Additional ways to store numbers
6Printing reports
Fax reports
Reports
7 Making copies
Copy options
A3 Copy Shortcuts
8 Printing photos from a
memory card or USB Flash
drive
PhotoCapture Center™ operations
Print Images
PhotoCapture Center™ print settings
Scan to a memory card or USB Flash
drive
9 Printing photos from a
camera
Printing photos directly from a
PictBridge camera
Printing photos directly from a digital
camera (without PictBridge)
A Routine maintenance
Cleaning and checking the machine
Packing and shipping the machine
B Glossary
CIndex
viii
1
1
1
Using the
documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
General information 1
Bold Bold typeface identifies the
dial pad numbers of the
Touchpanel and buttons on
your computer screen.
Italics Italicized typeface
emphasizes an important
point or refers you to a related
topic.
Courier
New
Text in the Courier New font
identifies messages on the
Touchscreen of the machine.
WARNING
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous
situation which, if not avoided, may result in
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially
hazardous situation which, if not avoided,
may result in damage to property or loss of
product functionality.
NOTE
Notes tell you how to respond to a situation
that may arise or give tips about how the
operation works with other features.
Electrical Hazard icons alert you to
possible electrical shocks.
Chapter 1
2
Accessing Brother
Utilities (Windows®8) 1
If you are using a tablet or computer running
Windows®8, you can make your selections
either by tapping the screen or by clicking
with your mouse.
After the printer driver is installed,
(Brother Utilities) appears on both the
Start screen and the desktop.
aTap or click Brother Utilities either on
the Start screen or the desktop.
bSelect your machine.
cChoose the function you want to use.
Accessing the
Advanced User’s
Guide and Software
and Network User’s
Guide 1
This Basic User’s Guide does not contain all
the information about the machine, such as
how to use the advanced Fax, Copy,
PhotoCapture Center™, Printer, Scanner,
PC-Fax, and Network features. When you are
ready to learn detailed information about
these operations, you can read the
Advanced User’s Guide and Software and
Network User’s Guide in HTML format that
are on the CD-ROM.
Viewing User’s Guides 1
(Windows®)1
(Windows
®
XP/Windows Vista
®
/Windows
®
7/
Windows Server
®
2003/Windows Server
®
2008/Windows Server
®
2008 R2)
To view the documentation, from
(Start), All Programs, select Brother,
MFC-XXXX (where XXXX is your model
name) from the programs list, and then
choose User’s Guides.
(Windows®8/Windows Server® 2012)
Click (Brother Utilities), and then click
the drop-down list and select your model
name (if not already selected). Click Support
in the left navigation bar, and then click
User’s Guides.
If you have not installed the software, you can
find the documentation on the CD-ROM by
following the instructions below:
General information
3
1
aTurn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
NOTE
If the Brother screen does not appear, go
to Computer or My Computer. (For
Windows®8 and Windows Server® 2012 :
Click (File Explorer) on the
taskbar, and then go to Computer.)
Double-click the CD-ROM icon, and then
double-click start.exe.
bIf the model name screen appears, click
your model name.
cIf the language screen appears, click
your language. The CD-ROM
Top Menu will appear.
dClick User’s Guides.
eClick PDF/HTML documents. If the
country screen appears, choose your
country. After the list of User’s Guides
appears, choose the guide you want to
read.
(Macintosh) 1
aTurn on your Macintosh. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
bDouble-click the User’s Guides icon.
cSelect your model and language if
needed.
dClick User’s Guides. If the country
screen appears, choose your country.
eAfter the list of User’s Guides appears,
choose the Guide you want to read.
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software and Network User’s Guide
Scan
ControlCenter
Nuance™ PaperPort™ 12SE
How-to-Guides
(Windows®)
The complete Nuance™ PaperPort™
12SE How-to-Guides can be viewed from
the Help section in the PaperPort™ 12SE
application.
Chapter 1
4
Presto! PageManager User’s Guide
(Macintosh)
NOTE
Presto! PageManager must be
downloaded and installed before use. For
more information, see Accessing Brother
Support (Macintosh) on page 5.
The complete Presto! PageManager
User’s Guide can be viewed from the Help
section in the Presto! PageManager
application.
How to find Network setup
instructions 1
Your machine can be connected to a wireless
or wired network.
Basic setup instructions
(See Quick Setup Guide.)
The wireless access point or router
supports Wi-Fi Protected Setup™ or
AOSS™
(See Quick Setup Guide.)
More information about network setup
(See Software and Network User’s
Guide.)
How to access Guides
for Advanced Features 1
You can view and download these Guides
from the Brother Solutions Center at:
http://solutions.brother.com/.
Click Manuals on your model’s page to
download the documentation.
Web Connect Guide 1
This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images,
printing data and uploading files directly to
Internet services.
AirPrint Guide 1
This Guide provides information for using
AirPrint to print from OS X v10.7.x, 10.8.x and
your iPhone, iPod touch, iPad, or other iOS
device to your Brother machine without
installing a printer driver.
Google Cloud Print Guide 1
This Guide provides details on how to use
Google Cloud Print™ services for printing
over the Internet.
Wi-Fi Direct™ Guide 1
This Guide provides details on how to
configure and use your Brother machine for
wireless printing directly from a mobile device
supporting the Wi-Fi Direct™ standard.
Mobile Print/Scan Guide for Brother
iPrint&Scan 1
This Guide provides useful information about
printing from your mobile device and
scanning from your Brother machine to your
mobile device when connected to a Wi-Fi
network.
General information
5
1
Accessing Brother
Support (Windows®)1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Click Brother Support on the Top Menu.
The following screen will appear:
To access our website
(http://www.brother.com/), click
Brother Home Page.
For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/),
click Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/)
for FREE photo projects and printable
downloads, click
Brother CreativeCenter.
To return to the top menu, click Back or if
you have finished, click Exit.
Accessing Brother
Support (Macintosh) 1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) on the CD-ROM.
Double-click the Brother Support icon.
The following screen will appear:
To download and install Presto!
PageManager, click
Presto! PageManager.
To access the Brother Web Connect
page, click Brother Web Connect.
To register your machine from the Brother
Product Registration Page
(http://www.brother.com/registration/),
click On-Line Registration.
For the latest news and product support
information
(http://solutions.brother.com/), click
Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/), click
Supplies Information.
Chapter 1
6
Control panel overview 1
3.7"(93.4 mm) Touchscreen LCD and Touchpanel 1
This is a Touchscreen LCD with an electrostatic Touchpanel that only shows the LEDs that can
be used.
1 3.7"(93.4 mm) Touchscreen LCD (Liquid
Crystal Display)
This is a Touchscreen LCD. You can access
the menus and options by pressing them as
they are displayed on this screen.
You can adjust the angle of the Touchscreen
LCD and Touchpanel by lifting it. To lower this
control panel, push the release button that is
located behind the control panel, as shown in
the illustration.
2
1
General information
7
1
2 NFC (Near Field Communication) logo
If your Android™ device supports the NFC
standard, you can print data from your device
or scan data to your device by touching it to the
NFC logo on the lower left of the control panel.
You must download and install Brother
iPrint&Scan to your Android™ device to use
this function.
For more information, see How to print and
scan with NFC (Near Field Communication)
on page 97.
3 Touchpanel:
The LEDs on the Touchpanel only light up
when they are available for use.
Back
Press to go back to the previous menu
level.
Home
Lets you return to the Home screen. By
default it shows the date and time, but you
can change the default settings.
Cancel
Press to cancel an operation when lit.
Dial Pad
Press the numbers on the Touchpanel to
dial telephone or fax numbers and to enter
the number of copies.
4
The WiFi light is on when the network interface
is WLAN.
4
35
Chapter 1
8
5 Power On/Off
Press to turn the machine on.
Press and hold down to turn the machine
off. The Touchscreen LCD will show
Shutting Down and will stay on for a few
seconds before turning off.
If you have connected an external telephone or
TAD, it is always available for use.
If you turn the machine off using , it will still
periodically clean the print head to maintain
print quality. To prolong the life of the print
head, provide better ink efficiency, and
maintain print quality, you should keep your
machine connected to the power at all times.
General information
9
1
3.7"(93.4 mm) Touchscreen LCD 1
You can select from three types of screens for the Home screen. When the Home screen is
displayed, you can swipe left or right, or press d or c to display the More screen or one of the
Shortcut screens.
The following screens show the machine status when the machine is idle.
Home screen 1
The Home screen shows the date and time, as well as
provide access to Fax, Copy and Scan, WiFi setup, Ink
levels, and Setup screen.
When the Home screen is displayed, the machine is in
Ready mode. If Secure Function Lock 1 has been
turned on, an icon is prominently displayed.
1See Advanced User’s Guide: Secure Function Lock 2.0.
More screen 1
The More screen provides access to additional
features, such as Photo, Web and A3 Copy Shortcuts.
Shortcut screens 1
You can save certain settings as a Shortcut so you can
quickly send a fax, copy, scan and use Web Connect
services. (For details, see Shortcut Settings
on page 14.)
21
5
3 4
21
6 7 8
34
21
9
34
Chapter 1
10
NOTE
Swiping is a type of user operation on the
Touchscreen LCD that is performed by
brushing your finger across the screen to
display the next page or item.
1Modes:
Fax
Lets you access Fax mode.
Copy
Lets you access Copy mode.
Scan
Lets you access Scan mode.
2Wireless Status
A four-level indicator on the Ready mode
screen shows the current wireless signal
strength when using a wireless
connection.
If you see at the top of the screen,
you can easily configure the wireless
settings by pressing it. For more
information, see Quick Setup Guide.
3 Ink
Lets you see the available ink volume and
also lets you access the Ink menu.
When the ink cartridge is near the end of
its life or having a problem, an error icon is
displayed on the ink colour. For more
information, see Advanced User’s Guide:
Checking the ink volume.
4 Settings
Lets you access the main settings.
For more information, see Settings screen
on page 12.
5Date & Time
Displays the date and time that has been
set in the machine.
6 Photo
Lets you access Photo mode.
7 Web
Lets you connect the Brother machine to
an Internet service.
For details, see Web Connect Guide.
8
A3 Copy Shortcuts
You can quickly copy to A3 or Ledger size
paper using this preset menu. For details,
see Advanced User’s Guide: A3 Copy
Shortcuts.
9 Shortcuts
Lets you set up Shortcuts.
You can save certain settings as a
Shortcut so you can quickly send a fax,
make a copy, scan or use Web Connect
services.
0Max
Fax
Copy
Scan
General information
11
1
NOTE
• Three Shortcut screens are available. You
can set up to six Shortcuts on each
Shortcut screen. A total of 18 Shortcuts
are available.
• To display the other Shortcut screens,
swipe left or right, or press dor c.
10 Faxes in memory
You can see how many received faxes are
in the memory 1.
Press Print to print the faxes.
1When Fax Preview is set to Off.
11 New Fax:
When Fax Preview is set to On, you can
see how many new faxes you have
received and stored in the memory.
Press View to see your faxes on the
Touchscreen.
NOTE
If you receive a fax containing multiple
paper sizes (for example, a Letter size
page and a Ledger size page), the
machine may create and store a file for
each paper size. The Touchscreen may
show that more than one fax job has been
received.
12 Warning icon
The warning icon appears when there
is an error or maintenance message;
press Detail to view it, and then press
to return to Ready mode.
For information about error messages,
see Error and maintenance messages
on page 108.
NOTE
• This product adopts the font of ARPHIC
TECHNOLOGY CO.,LTD.
• MascotCapsule UI Framework and
MascotCapsule Tangiblet developed by
HI CORPORATION are used.
MascotCapsule is a registered trademark
of HI CORPORATION in Japan.
10
11
12
Chapter 1
12
Settings screen 1
The Touchscreen LCD shows the machine
status when you press .
You can check and access all the machine's
settings from the following screen.
1 Ink
See the remaining ink volume.
When the ink cartridge is near the end of
its life or having a problem, an error icon is
displayed on the ink colour. For more
information, see Advanced User’s Guide:
Checking the ink volume.
Press to access the Ink menu.
2Receive Mode
See the current Receive Mode:
Fax (Fax Only)
Fax/Tel
External TAD
Manual
3Wi-Fi
Press to setup a wireless network
connection.
A four-level indicator on the screen shows
the current wireless signal strength if you
are using a wireless connection.
4Date & Time
See the date and time.
Press to access the Date & Time menu.
5Fax Preview
See the Fax Preview setting.
Press to access the Fax Preview
setting.
6All Settings
Press to access the full Settings menu.
7Tray #1
Displays the size of paper in Tray #1.
Also, lets you access the Tray #1
setting. You can change the paper size
and paper type.
8Tray #2
Displays the size of paper in Tray #2.
Also, lets you access the Tray #2
setting. You can change the paper size.
12 43
7 8 6
5
General information
13
1
Setting the Ready screen 1
You can set the Ready screen to either Home,
More, Shortcuts 1, Shortcuts 2 or
Shortcuts 3.
When the machine is idle or you press ,
the machine will go back to the screen that
you have set.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display General Setup.
dPress General Setup.
eSwipe up or down, or press a or b to
display Set Home Screen.
fPress Set Home Screen.
gSwipe up or down, or press a or b to
display Home, More, Shortcuts 1,
Shortcuts 2 or Shortcuts 3, and
then press the option you want.
hPress .
The machine will go to the Home screen
that you have set.
Basic Operations 1
Press your finger on the Touchscreen LCD to
operate it. To display and access all the
screen menus or options, swipe left, right, up,
down, or press d c or a b to scroll through
them.
IMPORTANT
DO NOT touch the Touchscreen
immediately after plugging in the power
cord or turning on the machine. Doing this
may cause an error.
The following steps show how to change a
setting in the machine. In this example, the
Receive Mode setting is changed from
Fax Only to Fax/Tel.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Fax.
dPress Fax.
eSwipe up or down, or press a or b to
display Setup Receive.
fPress Setup Receive.
Chapter 1
14
gSwipe up or down, or press a or b to
display Receive Mode.
hPress Receive Mode.
iPress Fax/Tel.
NOTE
Press if you want to go back to the
previous level.
jPress .
Shortcut Settings 1
You can add the fax, copy, scan and Web
Connect settings you use most frequently by
setting them as your Shortcuts. Later you can
quickly and easily recall and apply these
settings. You can add up to 18 Shortcuts.
Adding Copy Shortcuts 1
The following settings can be included in a
Copy Shortcut:
ADF High Speed Mode
Quality
Paper Type
Paper Size
Tray Select
Enlarge/Reduce
Density
Stack/Sort
Page Layout
Auto Deskew
2-sided Copy
Advanced Settings
aIf the displayed screen is either Home or
More, swipe left or right, or press d or c
to display a Shortcut screen.
bPress where you have not added a
Shortcut.
cPress Copy.
dRead the information on the
Touchscreen, and then confirm it by
pressing OK.
ePress a copy preset you want to include
in the copy Shortcut.
fSwipe up or down, or press a or b to
display the available settings, and then
press the setting you want to change.
General information
15
1
gSwipe up or down, or press a or b to
display the available options for the
setting, and then press the option you
want to set.
Repeat steps f and g until you have
chosen all the settings for this Shortcut.
hWhen you are finished changing the
settings, press Save as Shortcut.
iRead and confirm the displayed list of
settings you have chosen, and then
press OK.
jEnter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 190.)
Press OK.
kPress OK to save your Shortcut.
Adding Fax Shortcuts 1
The following settings can be included in a fax
Shortcut:
Address
Fax Resolution
2-sided Fax
Contrast
Glass Scan Size
Broadcasting
Preview
Colour Setting
Real Time TX
Overseas Mode
aIf the displayed screen is either Home or
More, swipe left or right, or press d or c
to display a Shortcut screen.
bPress where you have not added a
Shortcut.
cPress Fax.
dRead the information on the
Touchscreen, and then confirm it by
pressing OK.
eEnter the fax number using the dial pad
on the Touchpanel, or you can use the
Address Book or Call History on the
Touchscreen. When you have finished,
go to step f.
NOTE
• You can enter up to 20 digits for a fax
number.
• If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step g before entering
the fax number in step e.
• You can enter up to 20 fax numbers if the
Shortcut is for broadcasting. The fax
numbers can be entered in any
combination of Group numbers from the
Address Book and individual fax numbers
from the Address Book or entered
manually. (See Advanced User’s Guide:
Broadcasting (Monochrome only).)
• When you enter a fax number in a
Shortcut, it will be added to the Address
Book. The name in the Address Book will
be the Shortcut name plus a sequential
number.
fPress Options.
gSwipe up or down, or press a or b to
display the available settings, and then
press the setting you want to change.
hPress the new option you want to set.
Repeat steps g and h until you have
chosen all the settings for this Shortcut.
Press OK.
iWhen you are finished choosing new
options, press Save as Shortcut.
jRead and confirm the displayed list of
options you have chosen, and then
press OK.
Chapter 1
16
kEnter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 190.)
Press OK.
lPress OK to save your Shortcut.
Adding Scan Shortcuts 1
The following settings can be included in a
scan Shortcut:
to Media
ADF High Speed Mode
2-sided Scan
Scan Type
Resolution
File Type
Scan Size
Scan Long Paper
File Name
Auto Crop
Skip Blank Page
Remove Background Colour
to E-mail Server (Available after IFAX
has been downloaded)
Address
ADF High Speed Mode
2-sided Scan
Scan Type
Resolution
File Type
Scan Size
Scan Long Paper
to OCR/to File/to Image/to E-mail
PC Select
to FTP/to Network
Profile Name
aIf the displayed screen is either Home or
More, swipe left or right, or press d or c
to display a Shortcut screen.
bPress where you have not added a
Shortcut.
cPress Scan.
dSwipe up or down, or press a or b to
display the type of scan you want to do,
and then press it.
eDo one of the following:
If you pressed to Media, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step h.
If you pressed
to E-mail Server, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step f.
If you pressed to File, to OCR,
to Image or to E-mail, read the
information on the Touchscreen, and
then press OK to confirm it. Go to
step g.
If you pressed to Network or
to FTP, read the information on the
Touchscreen, and then press OK to
confirm it.
Swipe up or down, or press a or b to
display the Profile Name, and then
press it.
Press OK to confirm the Profile Name
you have chosen. Go to step m.
General information
17
1
NOTE
To add a Shortcut for to Network and
to FTP, you must have added the Profile
Name beforehand.
fDo one of the following:
To enter an E-mail address
manually, press Manual. Enter the
E-mail address using the keyboard
on the Touchscreen. (See Entering
Text on page 190.)
Press OK.
To enter an E-mail address from the
Address Book, press
Address Book. Swipe up or down,
or press a or b to display the E-mail
address you want, and then press it.
Press OK.
After you confirm the E-mail address
you entered, press OK. Go to step h.
NOTE
Press Detail to view the list of
addresses you have entered.
gDo one of the following:
When the machine is connected to a
PC using a USB connection:
Press OK to confirm <USB> is chosen
as the PC Name. Go to step m.
When the machine is connected to a
network:
Swipe up or down, or press a or b to
display the PC Name, and then press
it. Press OK to confirm the PC Name
you have chosen. Go to step m.
hPress Options.
iSwipe up or down, or press a or b to
display the available settings, and then
press the setting you want to change or
store.
jSwipe up or down, or press a or b to
display the available options for the
setting, and then press the new option
you want to set.
Repeat steps i and j until you have
chosen all the settings for this Shortcut.
When you have finished changing
settings, press OK.
kReview the settings you have chosen:
If you need to make more changes,
return to step h.
If you are satisfied with your
changes, press
Save as Shortcut.
lReview your settings on the
Touchscreen, and then press OK.
mEnter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 190.)
Press OK.
nRead the information on the
Touchscreen, and then press OK to save
your Shortcut.
Chapter 1
18
Adding Web Connect
Shortcuts 1
The settings for the following services can be
included in a Web Connect Shortcut:
SkyDrive®
Box
Google Drive™
Evernote®
Dropbox
Facebook
Picasa Web Albums™
Flickr®
NOTE
• Web services may have been added
and/or service names may have been
changed by the provider since this
document was published.
• To add a Web Connect Shortcut, you
need to have an account with the desired
service. (For details, see Web Connect
Guide.)
aIf the displayed screen is either Home or
More, swipe left or right, or press d or c
to display a Shortcut screen.
bPress where you have not added a
Shortcut.
cPress Web.
dIf information regarding the Internet
connection is displayed, read and
confirm it by pressing OK.
eSwipe left or right, or press d or c to
display the available services, and then
press the desired service.
fPress your account.
If the account needs a PIN, enter the
PIN for the account using the keyboard
on the Touchscreen.
Press OK.
gChoose the function you want to use.
NOTE
The available functions vary depending on
the chosen service.
hRead and confirm the displayed list of
functions you have chosen, and then
press OK.
iEnter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
entering letters, see Entering Text
on page 190.)
Press OK.
jPress OK to save your Shortcut.
General information
19
1
Changing Shortcuts 1
You can change the settings in a Shortcut.
NOTE
You cannot edit existing Web Connect
Shortcuts.
If you want to change a Web Connect
Shortcut, you should delete it, and then
add a new Shortcut.
(For more information, see Deleting
Shortcuts on page 19 and Adding Web
Connect Shortcuts on page 18.)
aPress the Shortcut you want to change.
The settings for the Shortcut that you
chose are displayed.
bChange the settings for the Shortcut you
chose in step a. (For example, see
Adding Copy Shortcuts on page 14.)
cPress Save as Shortcut when you
have finished changing the settings.
dPress OK to confirm.
eDo one of the following:
If you want to overwrite the Shortcut,
press Yes. Go to step g.
If you do not want to overwrite the
Shortcut, press No to enter a new
Shortcut name. Go to step f.
fTo edit the name, hold down to
delete the current name, and then enter
a new name using the keyboard on the
Touchscreen. (For help entering letters,
see Entering Text on page 190.)
Press OK.
gPress OK to confirm.
Editing Shortcut Names 1
You can edit a Shortcut name.
aPress and hold the Shortcut until the
dialog box appears.
NOTE
You can also press , All Settings
and Shortcut Settings.
bPress Edit Shortcut Name.
cTo edit the name, hold down to
delete the current name, and then enter
a new name using the keyboard on the
Touchscreen. (For help entering letters,
see Entering Text on page 190.)
Press OK.
Deleting Shortcuts 1
You can delete a Shortcut.
aPress and hold the Shortcut until the
dialog box appears.
NOTE
You can also press , All Settings
and Shortcut Settings.
bPress Delete to delete the Shortcut
that you chose in step a.
Press Yes to confirm.
Recalling Shortcuts 1
The Shortcut settings are displayed on the
Shortcut screen. To recall a Shortcut, simply
press the Shortcut name.
Chapter 1
20
Volume Settings 1
Ring Volume 1
You can choose from a range of ring volume
levels. The machine will keep your new
setting until you change it.
Setting the Ring Volume 1
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display General Setup.
dPress General Setup.
eSwipe up or down, or press a or b to
display Volume.
fPress Volume.
gPress Ring.
hPress Low, Med, High or Off.
iPress .
Beeper Volume 1
When the beeper is on, the machine will
make a sound when you press the
Touchscreen or Touchpanel, or if you make a
mistake, or after you send or receive a fax.
You can choose from a range of sound
volume levels.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display General Setup.
dPress General Setup.
eSwipe up or down, or press a or b to
display Volume.
fPress Volume.
gPress Beep.
hPress Low, Med, High or Off.
iPress .
General information
21
1
Speaker Volume 1
You can choose from a range of speaker
volume levels.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display General Setup.
dPress General Setup.
eSwipe up or down, or press a or b to
display Volume.
fPress Volume.
gPress Speaker.
hPress Low, Med, High or Off.
iPress .
Touchscreen LCD 1
Setting the Backlight
brightness 1
If you are having difficulty reading the
Touchscreen LCD, try changing the
brightness setting.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display General Setup.
dPress General Setup.
eSwipe up or down, or press a or b to
display LCD Settings.
fPress LCD Settings.
gPress Backlight.
hPress Light, Med or Dark.
iPress .
22
2
Loading paper and
other print media 2
CAUTION
DO NOT carry the machine by holding the
scanner cover, the Jam Clear Cover, the
manual feed slot cover, or the control panel.
Doing this may cause the machine to slip
out of your hands. Carry the machine by
sliding your hands into the handhold
indentations located on each side of the
machine.
For detailed information, see Product
Safety Guide.
NOTE
For tray #2 (lower tray), see Loading
paper in paper tray #2 on page 30.
Loading paper in paper
tray #1 2
Load only one size of paper and one type of
paper in the paper tray at a time.
(For more information about paper size,
weight and thickness, see Choosing the right
print media on page 42.)
NOTE
When you load a different paper size in
the tray, you must change the paper size
setting in the machine at the same time.
(See Paper Size and Type on page 39.)
aPull the paper tray completely out of the
machine.
NOTE
If the paper support flap (1) is open, close
it, and then close the paper support (2).
Loading paper 2
2
1
Loading paper
23
2
bAdjust the tray length if needed:
When using A3, Ledger, Legal, or
Folio size paper
Press the universal guide release
button (1) as you slide out the front of
the paper tray.
Make sure that the triangular mark
on the output paper tray cover is
aligned with the line indicating Legal
or Folio (2) or A3 or Ledger (3) size,
as shown in the illustration.
When using A4, Letter, or smaller
size paper
If you are using A4 or Letter, you do
not have to extend the tray. If tray #2
is extended, then extend tray #1 and
pull up the stopper.
If you are using A5 or smaller size
paper, make sure the paper tray is
not extended.
cGently press and slide the paper side
guides (1) to fit the paper size.
Make sure that the triangular mark (2)
on the paper side guide (1) lines up with
the mark for the paper size you are
using.
dOpen the output paper tray cover (1).
1
23
2
1
1
Chapter 2
24
eGently press and slide the paper length
guide (1) to fit the paper size.
Make sure that the triangular mark (2)
on the paper length guide (1) lines up
with the mark for the paper size you are
using.
NOTE
If you are loading A4 or Letter size paper
in tray #1 and must extend it because
tray #2 is extended, lift up the A4/LTR
stopper (3) to hold the paper in landscape
position.
(For instructions about how to extend
tray #1 over tray #2, see Loading paper in
paper tray #2 on page 30.)
fFan the stack of paper well to avoid
paper jams and misfeeds.
NOTE
Always make sure that the paper is not
curled.
gTo load paper in the tray, do one of the
following:
When using A4 or Letter size
paper
1Close the output paper tray
cover.
2Gently put the paper into the
paper tray print side down.
Check that the paper is flat in
the tray.
Landscape orientation 2
1
3
2
Loading paper
25
2
When using A3, Ledger, Legal or
Folio size paper
1Gently put the paper into the
paper tray print side down and
top edge first.
Check that the paper is flat in
the tray.
Portrait orientation 2
2Close the output paper tray
cover.
hGently adjust the paper side guides to
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
NOTE
Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
feed problems.
iCheck that the paper is flat in the tray
and below the maximum paper
mark (1).
Overfilling the paper tray may cause
paper jams.
jSlowly push the paper tray completely
into the machine.
CAUTION
DO NOT push Tray #1 into the machine too
quickly. Doing this may cause injury to your
hand by trapping it between Tray #1 and
Tray #2. Please push Tray #1 slowly.
1
Chapter 2
26
kWhile holding the paper tray in place,
pull out the paper support (1) until it
locks into place, and then unfold the
paper support flap (2).
NOTE
Before you shorten Tray #1, take the
paper out of the tray. Then shorten the
tray by pressing the universal guide
release button (1). Adjust the paper length
guide (2) to fit the paper size you are
going to use. Then put the paper in the
tray.
2
1
1
2
Loading paper
27
2
Loading smaller paper
(Photo, Photo L, Photo 2L or
envelopes) 2
Portrait orientation
(A5 or smaller size paper)
IMPORTANT
Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
paper feed problems.
Loading Photo, Photo L and Photo 2L
paper 2
aBefore loading, press the corners and
sides of the Photo, Photo L and
Photo 2L paper to make them as flat as
possible.
IMPORTANT
If Photo (10 15 cm), Photo L
(89 127 mm) or Photo 2L (13 18 cm)
paper is “double-feeding,” put only one
sheet of Photo or Photo L paper in the
paper tray at a time.
bDo one of the following:
If you load Photo L (89 127 mm) in
the paper tray, lift up the Photo L
stopper (1).
If you load Photo (10 15 cm) or
Photo 2L (13 18 cm) in the paper
tray, open the output paper tray
cover.
Gently press the paper length
guide (1) to fit the paper size, and
then close the output paper tray
cover.
cGently press the paper side guides to fit
the paper size.
1
1
1
Chapter 2
28
dPut Photo, Photo L, or Photo 2L paper
in the paper tray print side down.
eGently adjust the paper side guides to fit
the paper.
Make sure the paper side guides touch
the sides of the paper.
About envelopes 2
Use envelopes that weigh between 80 to
95 g/m2.
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing multiple
envelopes.
IMPORTANT
DO NOT use the following types of
envelopes, as they will not feed correctly:
• That are of a baggy construction.
• That have windows.
• That are embossed (have raised
writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Glue Double flaps
Loading paper
29
2
Loading envelopes 2
aBefore loading, press the corners and
sides of the envelopes to make them as
flat as possible.
IMPORTANT
If envelopes are “double-feeding”, put one
envelope in the paper tray at a time.
bGently press and slide the paper side
guides to fit the paper size.
cPut envelopes in the paper tray with the
address side down. If the envelope flaps
are on the long edge, load the
envelopes with the flap on the left, as
shown in the illustration.
Gently adjust the paper side guides (1)
to fit the size of the envelopes.
1
Chapter 2
30
If you have problems printing on
envelopes with the flap on the short edge,
try the following: 2
aOpen the envelope flap.
bPut the envelope into the paper tray with
the address side down and the flap
positioned as shown in the illustration.
cSelect Reverse Print (Windows®) or
Reverse page orientation (Macintosh)
in the printer driver’s dialog box, and
then adjust the size and margin in your
application.
(See Software and Network User’s
Guide.)
Loading paper in paper
tray #2 2
NOTE
You can only use plain paper sizes A4 or
Letter (in Landscape position) and A3,
Legal or Ledger (in Portrait position) in
tray #2.
aPull the paper tray completely out of the
machine.
Loading paper
31
2
bAdjust the tray length if needed:
When using A3, Ledger, or Legal
size paper
Press the universal guide release
button (1) as you slide out the front of
the paper tray.
You can check if the length of the
tray is adjusted correctly by opening
the paper tray cover.
When using A4 or Letter
If you are using A4 or Letter, you do
not have to extend the tray.
cOpen the paper tray cover (1).
dGently press and slide the paper side
guides (1) to fit the paper size. If you are
loading A4 or Letter size paper, put it in
landscape position and lift up the
A4/LTR stopper (2).
Make sure that the triangular mark (3)
on the paper side guide lines up with the
marks for the paper size you are using.
eFan the stack of paper well to avoid
paper jams and misfeeds.
NOTE
Always make sure that the paper is not
curled.
1
1
1
3
2
Chapter 2
32
fGently put the paper into the paper tray
print side down.
When using A4 or Letter size
paper
Landscape orientation 2
When using A3, Ledger, or Legal
size paper
Portrait orientation 2
gGently adjust the paper side guides so
they touch the sides of the paper stack.
NOTE
Be careful not to push the paper in too far;
it may lift at the back of the tray and cause
feed problems.
hCheck that the paper is flat in the tray
and below the maximum paper
mark (1).
Overfilling the paper tray may cause
paper jams.
1
Loading paper
33
2
iClose the paper tray cover.
jSlowly push the paper tray back into the
machine.
kDo one of the following:
If you are using A3, Ledger or Legal
size paper, go to step l.
NOTE
When Tray #2 is extended for large size
paper, you must also extend Tray #1 out
over Tray #2 to prevent printed pages
from falling off the output tray.
If you are using A4 or Letter size
paper, pull out the paper support (1)
until it locks into place, and then
unfold the paper support flap (2).
lExtending tray #1 over tray #2
Pull tray #1 out of the machine.
Press the universal guide release
button (1) as you slide out the front of
the paper tray.
2
1
1
Chapter 2
34
mOpen the output paper tray cover and lift
the stopper (1) for A4 and Letter.
nClose the output paper tray cover and
slowly push the paper tray into the
machine.
oPull out the paper support (1) until it
locks into place, and then unfold the
paper support flap (2).
NOTE
If you are finished using A3, Ledger or
Legal size paper and want to use A4 or
Letter size paper, take the paper out of the
tray. Shorten the tray by pressing the
universal guide release button (1). Adjust
the paper side guides (2) to fit A4 or Letter
size paper. Lift up the A4/LTR stopper (3).
Then put the paper into the tray.
1
2
1
1
2
3
Loading paper
35
2
Loading paper in the
manual feed slot 2
You can load special print media into this slot
one sheet at a time.
Use the manual feed slot to print or copy on
A3, Ledger, Legal, Folio, A4, Letter,
Executive, A5, A6, envelopes,
Photo (10 15 cm), Photo L (89 127 mm),
Photo2L(1318 cm) and
Index Card (127 203 mm.).
NOTE
The machine automatically turns on
Manual Feed mode when you load paper
in the manual feed slot.
aOpen the manual feed slot cover.
bSlide the manual feed slot paper guides
to fit the paper width that you are going
to use.
NOTE
For information about the paper
orientation, follow the label attached on
the right side of the manual feed slot.
When you slide the paper guides, confirm
that they are in these positions.
Chapter 2
36
cLoad only one sheet of paper in the
manual feed slot with the side to be
printed on face up.
When using A3, Ledger, Legal,
Folio, A5, A6, envelopes, Photo,
Photo L, Photo 2L or Index Card
Portrait orientation 2
When using A4, Letter or
Executive
Landscape orientation 2
IMPORTANT
• DO NOT put more than one sheet of paper
in the manual feed slot at any one time.
Doing this may cause a paper jam. Even if
you are printing multiple pages, do not
feed the next sheet of paper until the
Touchscreen shows a message
instructing you to feed the next sheet.
• DO NOT put paper in the manual feed slot
when you are printing from the paper tray.
Doing this may cause a paper jam.
• For details about the paper orientation,
see Paper orientation and capacity of the
paper trays on page 43.
dUsing both hands, gently adjust the
manual feed slot paper guides to fit the
paper.
Loading paper
37
2
NOTE
• DO NOT press the paper guides too tightly
against the paper. Doing this may cause
the paper to fold.
• Place the paper in the centre of the
manual feed slot between the paper
guides. If the paper is not centred, pull it
out and insert it again at the centre
position.
eUsing both hands, put one sheet of
paper in the manual feed slot until the
front edge touches the paper feed roller.
Let go of the paper when you hear the
machine pull it in a short distance. The
Touchscreen will show
Manual Feed Slot ready.
NOTE
When loading an envelope or a sheet of
thick paper, push the envelope into the
manual feed slot until you feel it grab the
envelope.
fIf the data does not fit on one sheet, the
Touchscreen will prompt you to load
another sheet of paper. Place another
sheet of paper in the manual feed slot,
and then press OK on the Touchscreen.
NOTE
• Make sure printing has finished before you
close the manual feed slot cover.
• When paper is placed in the manual feed
slot, the machine always prints from the
manual feed slot.
• Paper inserted in the manual feed slot
while a test page, fax or report is being
printed will be ejected.
• During the machine's cleaning process,
paper you place in the manual feed slot
will be ejected. Wait until the machine
finishes its cleaning, and then put the
paper into the manual feed slot again.
Chapter 2
38
Unprintable area 2
The printable area depends on the settings in the application you are using. The figures show the
unprintable areas on cut-sheet paper and envelopes.
NOTE
• The machine can print in the shaded areas of cut-sheet paper when the Borderless print
feature is available and turned on. (See Software and Network User’s Guide.)
• The Borderless print feature is not available for envelopes and 2-sided printing.
Cut-Sheet Paper Envelopes
Top (1) Left (2) Bottom (3) Right (4)
Cut-Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 22 mm 3 mm 22 mm 3 mm
1
3
24
1
3
42
Loading paper
39
2
Paper settings 2
Paper Size and Type 2
To get the best print quality, set the machine
for the type of paper you are using.
You can use the following sizes of paper for
printing copies: A4, A5, A3, 10 15 cm,
Letter, Legal and Ledger and five sizes for
printing faxes: A4, A3, Ledger, Letter and
Legal. When you load a different size of paper
in the machine, you will need to change the
paper size setting at the same time so your
machine can fit an incoming fax on the page.
aPress .
bPress the displayed paper size for
Tray #1 or Tray #2.
cDo one of the following:
If you press the displayed paper size
for Tray #1, press Paper Type.
Swipe up or down, or press a or b to
display Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency,
and press the option you want.
Press Paper Size.
Swipe up or down, or press a or b to
display A4, A5, A3, 10x15cm,
Letter, Legal or Ledger, and
press the option you want.
If you press the displayed paper size
for Tray #2, press Paper Size.
Swipe up or down, or press a or b to
display A4, A3, Letter, Legal or
Ledger, and press the option you
want.
dPress .
NOTE
• You can use only plain paper in Tray #2.
• The machine ejects paper with the printed
surface face up onto the paper tray in front
of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Tray use in Copy mode 2
You can change the default tray the machine
will use for copies.
Auto Tray Select will allow your machine
to feed paper from either Tray #1 or Tray #2,
using the paper type and size settings from
the Copy menu.
To change the default setting follow the
instructions below:
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display General Setup.
dPress General Setup.
eSwipe up or down, or press a or b to
display Tray Setting.
fPress Tray Setting.
gPress Tray Use: Copy.
hPress Tray #1, Tray #2 or
Auto Tray Select.
iPress .
NOTE
You can change the paper size and tray
selection temporarily for the next copy.
(See Paper Size on page 79 and Tray
Select on page 80.)
Chapter 2
40
Tray use in Fax mode 2
You can change the default tray the machine
will use for printing received faxes.
Auto Tray Select will allow your machine
to take paper from Tray #1 first, or from
Tray #2 if:
Tray #2 is set to a different paper size that
is more suitable for the received faxes.
Both trays are using the same size paper
and Tray #1 is not set to use plain paper.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display General Setup.
dPress General Setup.
eSwipe up or down, or press a or b to
display Tray Setting.
fPress Tray Setting.
gPress Tray Use: Fax.
hPress Tray #1, Tray #2 or
Auto Tray Select.
iPress .
Acceptable paper and
other print media 2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper that is loaded in
the tray.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
be sure to choose the correct print media
in the Basic tab of the printer driver or in
the Paper Type setting of the machine’s
menu.
(See Paper Size and Type on page 39.)
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
When using transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Loading paper
41
2
Recommended print media 2
To get the best print quality, we suggest using
the Brother paper in the table.
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using 3M Transparency Film
when you print on transparencies.
Handling and using print
media 2
Store paper in its original packaging and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching the shiny (coated) side of
the photo paper.
Avoid touching either side of the
transparency paper because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
IMPORTANT
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm or greater curl may cause jams
to occur.
• Extremely shiny or highly textured
paper
• Paper that cannot be arranged
uniformly when stacked
• Short grain paper
Paper capacity of the output paper
tray cover 2
Up to 50 sheets of 80 g/m2 A4 paper.
Transparencies and photo paper must be
picked up from the output paper tray cover
one page at a time to avoid smudging.
Brother paper
Paper Type Item
A3 Plain BP60PA3
A3 Glossy Photo BP71GA3
A3 Inkjet (Matte) BP60MA3
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 15 cm Glossy
Photo
BP71GP
1
1
Chapter 2
42
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy
Photo
Capture
Printer
Cut-Sheet A3 297 420 mm (11.7 16.5 in.) Yes Yes Yes Yes
A4 210 297 mm (8.3 11.7 in.) Yes Yes Yes Yes
Ledger 279.4 431.8 mm (11 17 in.) Yes Yes Yes Yes
Letter 215.9 279.4 mm (8 1/2 11 in.) Yes Yes Yes Yes
Legal 215.9 355.6 mm (8 1/2 14 in.) Yes Yes – Yes
Folio 215.9 330.2 mm (8 1/2 13 in.) – – – Yes
Executive 184 267 mm (7 1/4 10 1/2 in.) – – – Yes
A5 148 210 mm (5.8 8.3 in.) – Yes – Yes
A6 105 148 mm (4.1 5.8 in.) – – – Yes
Cards Photo 10 15 cm (4 6 in.) – Yes Yes Yes
Photo L 89 127 mm (3 1/2 5 in.) – – – Yes
Photo 2L 13 18 cm (5 7 in.) – – Yes Yes
Index Card 127 203 mm (5 8 in.) – – – Yes
Envelopes C5 Envelope 162 229 mm (6.4 9 in.) – – – Yes
DL Envelope 110 220 mm (4.3 8.7 in.) – – – Yes
Com-10 105 241 mm (4 1/8 9 1/2 in.) – – – Yes
Monarch 98 191 mm (3 7/8 7 1/2 in.) – – – Yes
Transparencies
A4 210 297 mm (8.3 11.7 in.) – Yes – Yes
Letter 215.9 279.4 mm (8 1/2 11 in.) – Yes – Yes
Legal 215.9 355.6 mm (8 1/2 14 in.) – Yes – Yes
A5 148 210 mm (5.8 8.3 in.) – Yes – Yes
Loading paper
43
2
Paper orientation and capacity of the paper trays 2
1When using 80 g/m2paper.
NOTE
When you choose User Defined in the Paper Size drop-down list of the printer driver, the paper
orientation will differ depending on the size and thickness of the paper.
(For details, see Paper orientation using User Defined as the Paper Size in the printer driver
on page 44.)
Paper size Paper types No. of
sheets
Paper Tray #1 <Landscape>
A4, Letter, Executive
<Portrait>
A3, Ledger, Legal, Folio, A5, A6,
Photo, Photo L, Photo 2L, Index
card, Envelopes (C5, Com-10,
DL, Monarch)
Plain Paper 250 1
Inkjet Paper 20
Glossy Paper, Photo 20
Index Card 30
Envelopes, Transparencies 10
Paper Tray #2 <Landscape>
A4, Letter
<Portrait>
A3, Legal, Ledger
Plain Paper 250 1
Manual Feed Slot <Landscape>
A4, Letter, Executive
<Portrait>
A3, Ledger, Legal, Folio, A5, A6,
Photo, Photo L, Photo 2L, Index
card, Envelopes (C5, Com-10,
DL, Monarch)
Plain Paper, Inkjet Paper,
Glossy Paper, Photo,
Envelopes and
Transparencies
1
Chapter 2
44
Paper orientation using User Defined as the Paper Size in the printer driver 2
NOTE
• When choosing Envelope in the Paper Thickness drop-down list, you must load the envelopes
in Portrait orientation.
• Tray #2 cannot be used for user defined paper sizes.
Paper weight and thickness 2
1BP71 (260 g/m2) paper is especially designed for Brother inkjet machines.
User Defined Size Paper Orientation
Paper Tray #1 When both of the following conditions are satisfied:
Width: 148.0 mm – 215.9 mm
Height: 216.0 mm – 297.0 mm
Landscape
When any one of the following conditions is satisfied:
Width: less than 148.0 mm
Width: greater than 215.9 mm
Height: less than 216.0 mm
Height: greater than 297.0 mm
Portrait
Manual Feed Slot When both of the following conditions are satisfied:
Width: 127.0 mm – 215.9 mm
Height: 216.0 mm – 297.0 mm
Landscape
When any one of the following conditions is satisfied:
Width: less than 127.0 mm
Width: greater than 215.9 mm
Height: less than 216.0 mm
Height: greater than 297.0 mm
Portrait
Paper Type Weight Thickness
Cut-Sheet Plain Paper 64 to 120 g/m20.08 to 0.15 mm
(Tray #2)
Plain Paper
64 to 105 g/m20.08 to 0.15 mm
Inkjet Paper 64 to 200 g/m20.08 to 0.25 mm
Glossy Paper 1Up to 220 g/m2Up to 0.25 mm
Cards Photo Card 1Up to 220 g/m2Up to 0.25 mm
Index Card Up to 120 g/m2Up to 0.15 mm
Envelopes 80 to 95 g/m2Up to 0.52 mm
Transparencies – –
45
3
3
How to load
documents 3
You can send a fax, make copies, or scan
from the ADF (automatic document feeder)
and from the scanner glass.
NOTE
2-sided documents can be faxed, copied,
or scanned up to Ledger or A3 size when
using the ADF.
Using the ADF 3
The ADF can hold up to 35 pages and feeds
each sheet individually. Use paper that is
within the sizes and weights shown in the
table. Always fan the edges of the pages
before placing them in the ADF.
Document Sizes and Weights 3
How to load documents 3
IMPORTANT
• DO NOT pull on the document while it is
feeding.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paper
clipped, glued or taped.
• DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink or
modified with correction fluid are completely
dry.
aUnfold the ADF Document Support (1)
and the ADF Document Output Support
Flap (2).
bFan the pages well.
cAdjust the paper guides (1) to fit the
width of your documents.
Loading documents 3
Length: 148 to 431.8 mm
Width: 148 to 297 mm
Weight: 64 to 90 g/m2
1
2
1
Chapter 3
46
dPlace your documents face up, short
edge first in the ADF until you feel them
touch the feed rollers.
The Touchscreen will display
ADF Ready.
When using ADF High Speed
Mode in Copy and Scan mode
Make sure your document size is A4
or Letter.
Place your documents face up, long
edge first in the ADF until you feel
them touch the feed rollers.
The Touchscreen will display
ADF Ready.
NOTE
ADF High Speed Mode is available with
Copy and Scan mode. For more
information about ADF High Speed Mode,
see the following:
•(Copy)
ADF High Speed Mode copying
on page 80
• (Scan)
ADF High Speed Mode scanning
on page 96
IMPORTANT
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass 3
You can use the scanner glass to fax, copy or
scan single pages or pages of a book.
Document Sizes Supported 3
How to load documents 3
NOTE
To use the scanner glass, the ADF must
be empty.
aLift the document cover.
Length: Up to 431.8 mm
Width: Up to 297 mm
Weight: Up to 2 kg
Loading documents
47
3
bUsing the document guidelines on the
left and top, place the document
face down in the upper left corner of the
scanner glass.
1 document cover
cClose the document cover.
IMPORTANT
If you are scanning a book or thick
document, DO NOT slam the cover down
or press on it.
Unscannable area 3
The scannable area depends on the settings
in the application you are using. The figures
show the unscannable areas.
1The unscannable area is 1 mm when you use the
ADF.
1
Usage Document
Size
Top (1)
Bottom (3)
Left (2)
Right (4)
Fax A3 3 mm 4.5 mm
A4 3mm1
Ledger 3.7 mm
Letter 4 mm
Legal
Copy All paper
sizes
3mm
Scan 2 mm 2 mm
1
3
24
48
4
How to send a fax 4
The following steps show how to send a fax.
aDo one of the following to load your
document:
Place the document face up in the
ADF. (See Using the ADF
on page 45.)
Load your document face down on
the scanner glass. (See Using the
scanner glass on page 46.)
NOTE
• To send colour faxes with multiple pages,
use the ADF.
• If you send a mono fax from the ADF when
the memory is full, it will be sent in real
time.
• You can use the scanner glass to fax
pages of a book one at a time. The
documents can be up to A3 or Ledger
size.
• Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple-page document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
The Touchscreen shows:
Sending a fax 4
Sending a fax
49
4
cYou can change the following
fax-sending settings. Press Options.
Swipe up or down, or press a or b to
scroll through the fax settings. When the
setting you want is displayed, press it
and choose your new option. When you
are finished changing the options, press
OK.
(Basic User’s Guide)
For details about changing the following
fax-sending settings, see pages 50 to
52.
Glass Scan Size
Colour Fax Transmission
Preview Outgoing Fax
Transmission Verification Report
(Setup)
(Advanced User’s Guide)
For more advanced fax-sending
operations and settings
(See Advanced User’s Guide: Sending
a fax.)
Contrast
Fax Resolution
Set New Defaults
Factory Reset
2-sided Fax
Faxing at the end of a call
Broadcasting
Real Time Transmission
Overseas Mode
Delayed Fax
Batch Transmission
Cancelling Waiting Jobs
Polled Transmit
dEnter the fax number.
Using the dial pad
Using (Address Book)
Address Book
Using (Call History)
Outgoing Call
Caller ID history
NOTE
• You can preview a fax message before
sending it by setting Preview to On. (See
How to preview an outgoing fax
on page 51.)
• If your network supports the LDAP
protocol you can search for fax numbers
and E-mail addresses on your server.
(See Software and Network User’s
Guide.)
ePress Fax Start.
Faxing from the ADF 4
The machine starts scanning the
document to be sent.
Faxing from the scanner glass 4
If you choose Mono in the
Colour Setting (default setting),
the machine starts scanning the first
page. Go to step f.
If you choose Colour in the
Colour Setting, the
Touchscreen asks if you want to
send a colour fax. Press
Yes (Colour fax) to confirm.
The machine starts dialling and
sending the document.
Chapter 4
50
fWhen the Touchscreen asks you
Next page?, do one of the following:
To send a single page, press No.
The machine starts sending the
document.
To send more than one page, press
Yes and go to step g.
gPlace the next page on the scanner
glass.
Press OK.
The machine starts scanning the page.
(Repeat steps f and g for each
additional page.)
Stop faxing 4
To stop faxing, press .
Setting scanner glass size for
faxing 4
When documents are Letter size, you need to
set Scan Size to Letter. If you do not, the side
portion of the faxes will be missing.
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
cPress Options.
dSwipe up or down, or press a or b to
display Glass Scan Size.
ePress Glass Scan Size.
fSwipe up or down or press a or b to
display A4, A3, Letter, Legal or
Ledger, and then press the option you
want to set.
gPress OK.
hEnter the fax number.
iPress Fax Start.
NOTE
• You can save the setting you use most
often by setting it as the default setting.
(See Advanced User’s Guide: Setting
your changes as a new default.)
• This setting is only available for sending
documents from the scanner glass.
Colour fax transmission 4
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the
machine’s memory. When you send a colour
fax, the machine will send it in real time (even
if Real Time TX is set to Off).
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
cPress Options.
dSwipe up or down, or press a or b to
display Colour Setting.
ePress Colour Setting.
fPress Colour.
Sending a fax
51
4
gPress OK.
hEnter the fax number.
iPress Fax Start.
Cancelling a fax in process 4
If you want to cancel a fax while the machine
is scanning, dialling or sending, press .
How to preview an outgoing
fax 4
You can preview a fax message before you
send it. You must set Real Time
Transmission and Polling RX to Off before
you use this feature.
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
cPress Options.
dSwipe up or down, or press a or b to
display Preview.
ePress Preview.
fPress On.
gPress OK.
hEnter the fax number using the dial pad
or Address Book.
iPress Fax Start.
The machine starts scanning the
document and the outgoing fax appears
on the Touchscreen.
When the fax is displayed, press the
Touchscreen to perform the following
operations.
jPress Start.
NOTE
• To send a colour fax, do not use Fax
Preview.
• The fax message in the memory will be
sent and then erased when you press
Start.
Description
Enlarge the fax.
Reduce the fax.
or Scroll vertically.
or Scroll horizontally.
Rotate the fax clockwise.
Go back to the previous page.
Go to the next page.
Chapter 4
52
Transmission Verification
Report 4
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the sender’s name or fax number,
the time and date of the transmission,
duration of the transmission, number of
pages sent, and whether or not the
transmission was successful.
There are several settings available for the
Transmission Verification Report:
On: Prints a report after every fax you
send.
On+Image: Prints a report after every fax
you send. A portion of the fax’s first page
appears on the report.
Off: Prints a report if your fax is
unsuccessful due to a transmission error.
The report will also print if the receiving
machine modifies the size of the
document you fax. Off is the default
setting.
Off+Image: Prints a report if your fax is
unsuccessful due to a transmission error.
The report will also print if your fax is
successful, but the receiving machine
modifies the size of the document you fax.
A portion of the fax’s first page appears on
the report.
Off2: Prints a report only if your fax is
unsuccessful due to a transmission error.
Off2+Image: Prints a report only if your
fax is unsuccessful due to a transmission
error. A portion of the fax’s first page
appears on the report.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Fax.
dPress Fax.
eSwipe up or down, or press a or b to
display Report Setting.
fPress Report Setting.
gPress XMIT Report.
hSwipe up or down or press a or b to
display On, On+Image, Off,
Off+Image, Off2 or Off2+Image and
then press the option you want to set.
iPress .
NOTE
• If you choose On+Image, Off+Image or
Off2+Image the image will only appear
on the Transmission Verification Report if
Real Time Transmission is set to Off. The
image will not appear on the report when
you send a colour fax.
(See Advanced User’s Guide: Real Time
Transmission.)
• If your transmission is successful, OK will
appear next to RESULT on the
Transmission Verification Report. If the
transmission is not successful, ERROR will
appear next to RESULT.
53
5
5
Receive Modes 5
You must choose a Receive Mode depending on the external devices and telephone services you
have on your line.
Choose the Receive Mode 5
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the Receive Modes, see Using Receive Modes on page 55.
To set the Receive Mode follow the instructions:
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to display Fax.
dPress Fax.
eSwipe up or down, or press a or b to display Setup Receive.
fPress Setup Receive.
gSwipe up or down, or press a or b to display Receive Mode.
Receiving a fax 5
Do you want to use the telephone features of your machine (if available),
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
Chapter 5
54
hPress Receive Mode.
NOTE
If the option to change the receive mode is unavailable, make sure the BT Call Sign feature is
set to Off. (See Advanced User’s Guide: To enable the machine to work with BT Call Sign
(with your external telephone only).)
iPress Fax Only, Fax/Tel, External TAD or Manual.
jPress .
Receiving a fax
55
5
Using Receive Modes 5
Some Receive Modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the Ring Delay before using these
modes. (See Ring Delay on page 56.)
Fax Only 5
Fax Only mode will automatically answer
every call as a fax call.
Fax/Tel 5
Fax/Tel mode helps you manage incoming
calls by recognising whether they are fax or
voice calls and dealing with them in one of the
following ways:
Faxes will be automatically received.
Voice calls will start the F/T Ring to tell you
to pick up the line. The F/T Ring is a fast
double-ring made by your machine.
If you use Fax/Tel mode, see F/T Ring Time
(Fax/Tel mode only) on page 56 and Ring
Delay on page 56.
Manual 5
Manual mode turns off all automatic
answering functions unless you are using the
BT Call Sign feature.
To receive a fax in Manual mode, lift the
handset of an external telephone. When you
hear fax tones (short repeating beeps), press
Fax Start and choose Receive. You can
also use the Fax Detect feature to receive
faxes by lifting a handset on the same line as
the machine.
(See Fax Detect on page 57.)
External TAD 5
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
To connect your External TAD, see
Connecting an external TAD (telephone
answering device) on page 67.
Chapter 5
56
Receive Mode settings 5
Ring Delay 5
Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine, choose the maximum number of
rings.
(See Operation from external and extension
telephones on page 69 and Fax Detect
on page 57.)
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Fax.
dPress Fax.
eSwipe up or down, or press a or b to
display Setup Receive.
fPress Setup Receive.
gSwipe up or down, or press a or b to
display Ring Delay.
hPress Ring Delay.
iSwipe up or down, or press a or b to
display the options, and then press the
number of times the machine will ring
before it answers.
If you choose 0, the machine will answer
immediately and the line will not ring at
all.
jPress .
F/T Ring Time
(Fax/Tel mode only) 5
When somebody calls your machine, you and
your caller will hear the normal telephone
ring. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it. However, if it is a voice call then the
machine will sound the F/T Ring (a fast
double-ring) for the time you have set in the
F/T Ring Time setting. If you hear the F/T
Ring, it means that you have a voice caller on
the line.
Because the F/T Ring is made by the
machine, extension and external telephones
will not ring. However, you can still answer
the call on any telephone by using a remote
code.
(For more information, see Using remote
codes on page 70.)
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Fax.
dPress Fax.
eSwipe up or down, or press a or b to
display Setup Receive.
fPress Setup Receive.
gSwipe up or down, or press a or b to
display F/T Ring Time.
hPress F/T Ring Time.
iPress how long the machine will ring to
alert you that you have a voice call (20,
30, 40 or 70 seconds).
jPress .
Receiving a fax
57
5
NOTE
Even if the caller hangs up during the fast
double-ring, the machine will continue to
ring for the set time.
Fax Detect 5
If Fax Detect is On:5
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the
Touchscreen or when you hear “chirps”
through the handset you are using, just
replace the handset. Your machine will do the
rest.
If Fax Detect is Off:5
If you are at the machine and answer a fax
call by lifting the handset, press Fax Start,
then press Receive to receive the fax.
If you answered at an extension or external
telephone, press l51. (See Operation from
external and extension telephones
on page 69.)
NOTE
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the remote activation code
l51.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Fax.
dPress Fax.
eSwipe up or down, or press a or b to
display Setup Receive.
fPress Setup Receive.
gSwipe up or down, or press a or b to
display Fax Detect.
hPress Fax Detect.
iPress On (or Off).
jPress .
Chapter 5
58
Fax Preview
(Monochrome faxes
only) 5
How to preview a received fax5
You can view received faxes on the
Touchscreen by pressing (Fax) and
then (Received Faxes). When the
machine is in Ready mode, a pop-up
message will appear on the Touchscreen to
alert you of new faxes.
Setting Fax Preview 5
aPress .
bPress Fax Preview.
cPress On (or Off).
dPress Yes.
eThe Touchscreen will tell you that any
future faxes will not be printed as you
receive them.
Press Yes.
fPress .
NOTE
When Fax Preview is turned on, a backup
copy of received faxes will not be printed
for Fax Forwarding and PC-Fax Receiving
operations, even if you have set Backup
Print to On.
Using Fax Preview 5
When you receive a fax, you will see a pop-up
message on the Touchscreen. (For example:
New Fax:01 [View])
aPress View.
The Touchscreen will display the fax list.
NOTE
• The fax list includes old and new faxes.
New faxes are indicated by a blue mark
next to the fax.
• If you want to see a fax that has already
been previewed, press (Fax) and
(Received Faxes).
bSwipe up or down, or press a or b to
display the fax number of the fax you
want to see.
cPress the fax you want to see.
NOTE
• If your fax is large there may be a delay
before it is displayed.
• The Touchscreen will show the current
page number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX”.
Receiving a fax
59
5
Press the Touchscreen or Touchpanel
to perform the following operations.
dPress .
How to print a fax 5
aPress (Fax).
bPress (Received Faxes).
cPress the fax you want to view.
dPress Start.
If the fax is multiple pages, go to
step e.
If the fax is a single page, it will start
printing. Go to step f.
eDo one of the following:
Press Print All Pages to print
all pages of the fax. Go to step f.
Press Print Displayed Only to
print the displayed page.
Go to step g.
Press Print From Displayed to
print from the displayed page to the
last page. Go to step g.
fDo one of the following:
To delete the fax, press Yes.
To keep the fax in the memory,
press No.
gPress .
Description
Enlarge the fax.
Reduce the fax.
or Scroll vertically.
or Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press Yes to confirm.
Go back to the previous page.
Go to the next page.
Go back to the fax list.
Start Print the fax.
Do one of the following:
Press Print All Pages
to print the whole fax
message.
Press
Print Displayed Only
to only print the displayed
page.
Press
Print From Displayed
to print from the displayed
page to the last page.
Chapter 5
60
How to print all faxes in the list 5
aPress (Fax).
bPress (Received Faxes).
cPress Print/Delete.
dDo one of the following:
To print all new faxes, press
Print All(New Faxes).
To print all old faxes, press
Print All(Old Faxes).
ePress .
How to delete all faxes in the list 5
aPress (Fax).
bPress (Received Faxes).
cPress Print/Delete.
dDo one of the following:
To delete all new faxes, press
Delete All(New Faxes).
To delete all old faxes, press
Delete All(Old Faxes).
ePress Yes to confirm.
fPress .
Turning off Fax Preview 5
aPress .
bPress Fax Preview.
cPress Off.
dPress Yes to confirm.
eIf there are faxes stored in the memory,
do one of the following:
If you do not want to print the stored
faxes, press Continue.
The machine asks you to confirm the
deletion of the stored faxes.
Press Yes to confirm. Your faxes will
be deleted.
If you want to print all the stored
faxes, press
Print All Faxes Before Delete
.
If you do not wish to turn off Fax
Preview, press Cancel.
fPress .
61
6
6
PC-FAX Sending 6
You can send a file created in any application
on your PC as a standard fax.
NOTE
The PC-FAX software can only send
monochrome fax documents.
Sending a file as a PC-FAX 6
Please install MFL-Pro Suite software,
connect your machine and PC before using
PC-FAX sending.
aCreate a file in any application on your
PC.
bClick File, then Print. The Print dialog
box appears.
cChoose Brother PC-FAX as your
printer, and then click Print. The
PC-FAX sending dialog box appears:
dEnter a fax number using any of the
following methods:
Use the dial pad to enter the number.
NOTE
If you select the Dial Restriction check
box, a confirmation dialog box will appear
for you to re-enter the fax number. This
feature helps to prevent transmissions to
the wrong destination.
Click the Address Book button, and
then choose a member or group from
the Address Book.
If you make a mistake, click All Clear to
delete all the entries.
eTo include a cover page, click
Add Cover Page.
NOTE
You can also click the cover page icon
to create or edit a cover page.
fClick Start to send the fax.
NOTE
• If you want to cancel the fax, click Cancel,
or press on the Touchpanel.
• If you want to redial a number, click Redial
to scroll through the last five fax numbers,
choose a number, and then click Start.
Using PC-FAX 6
Chapter 6
62
PC-FAX Receiving
(Windows®)6
If you turn on the PC-FAX Receive feature,
your machine will store received faxes in the
memory and send them to your PC. You can
then use your PC to view and store these
faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC.
Do one of the following:
(Windows® XP, Windows Vista® and
Windows®7)
From (Start), select All Programs,
Brother, MFC-XXXX, PC-FAX Receiving,
and select Receive. (where XXXX is your
model name.)
(Windows®8)
Click (Brother Utilities), and then click
the drop-down list and select your model
name (if not already selected). Click
PC-FAX Receive in the left navigation bar,
and then click Receive.
If you choose Backup Print: On, the
machine will also print the fax.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Fax.
dPress Fax.
eSwipe up or down, or press a or b to
display Setup Receive.
fPress Setup Receive.
gSwipe up or down, or press a or b to
display Memory Receive.
hPress Memory Receive.
iPress PC Fax Receive.
jThe Touchscreen shows the message
Run PC-Fax on your computer.
Press OK.
kPress <USB> or the name of the PC you
want to receive faxes if you are on a
network.
Press OK.
lIf Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
mPress .
Using PC-FAX
63
6
NOTE
• PC-FAX Receive is not supported by Mac
OS.
• Before you can set up PC-FAX Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(See Software and Network User’s
Guide.)
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See
Transferring your faxes or Fax Journal
report on page 118.)
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to your
PC.
• To change the destination PC, repeat
steps a to m.
64
7
Voice operations 7
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will
use the F/T Ring (fast double-ring) to alert
you to pick up a voice call.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Pickup to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press #51 between the fast
double-rings. If no one is on the line, or if
someone wants to send you a fax, send the
call back to the machine by pressing l51.
Caller ID
(U.K. and Ireland only) 7
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
After a few rings, the Touchscreen shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the
Touchscreen, but the call information stays
stored in the Caller ID memory.
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. (See Caller ID history
on page 74.)
The ID Unknown message means the
call originated outside your Caller ID
service area.
The ID Withheld message means the
caller has intentionally blocked the
transmission of their information.
You can print a list of the Caller ID information
received by your machine. (See Advanced
User’s Guide: How to print a report.)
NOTE
The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Setting the Caller ID to On 7
If you have Caller ID on your line, then this
function should be set to On to display the
caller's telephone number on the
Touchscreen as the telephone rings.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Fax.
dPress Fax.
eSwipe up or down, or press a or b to
display Miscellaneous.
fPress Miscellaneous.
gPress Caller ID.
hPress On (or Off).
iPress .
Telephone and external devices 7
Telephone and external devices
65
7
Telephone services 7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, answering services, alarm
systems or other custom features on one
telephone line may create problems with the
operation of your machine.
NOTE
Caller ID is available for U.K. and Ireland
only.
Setting the Telephone Line
Type 7
If you are connecting the machine to a line
that features PBX or ISDN to send and
receive faxes, it is also necessary to change
the Telephone Line Type accordingly by
completing the following steps.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Initial Setup.
dPress Initial Setup.
eSwipe up or down, or press a or b to
display Phone Line Set.
fPress Phone Line Set.
gPress Normal, PBX or ISDN.
hDo one of the following:
If you choose PBX, go to step i.
If you choose ISDN or Normal, go to
step l.
iPress On or Always.
NOTE
If you choose On, the machine dials a
prefix number before the fax number you
dial only when R is pressed.
If you choose Always, the machine
always automatically dials a prefix number
before the fax number.
jPress Dial Prefix.
kEnter the prefix number using the
keyboard on the Touchscreen.
Press OK.
NOTE
You can use the numbers 0 to 9, #, l and !.
You cannot use ! with any other numbers
or characters.
lPress .
Chapter 7
66
PBX and TRANSFER 7
The machine is initially set to Normal, which
lets the machine connect to a standard PSTN
(Public Switched Telephone Network) line.
However, many offices use a central
telephone system or Private Branch
Exchange (PBX). Your machine can be
connected to most types of PBX. The
machine's recall feature supports timed break
recall only (TBR). TBR will work with most
PBX systems allowing you to gain access to
an outside line, or transfer calls to another
extension. The feature works when the R on
the Touchscreen is pressed.
NOTE
You can program a press of the R button
as part of a number stored in Address
Book. When programming the Address
Book number, press R first (the
Touchscreen shows ‘!’), then enter the
telephone number. If you do this, you do
not need to press R each time before you
dial using an Address Book. (See Storing
numbers on page 75.) However, if your
Telephone Line Type is not set to PBX on
the machine, you cannot use the Address
Book number that the R is programmed
into.
Voice over Internet Protocol
(VoIP) 7
VoIP is a type of phone system that uses an
Internet connection instead of a traditional
telephone line. Telephone providers
frequently bundle VoIP together with Internet
and cable services.
Your machine may not work with some VoIP
systems. If you want to use your machine to
send and receive faxes on a VoIP system,
make sure that one end of your telephone
cord is connected to the socket labelled LINE
on your machine. The other end of the
telephone cord may be connected to a
modem, phone adapter, splitter, or other such
device.
If you have questions about how to
connect your machine to the VoIP
system, please contact your VoIP
provider.
After you have connected your machine to
the VoIP system, check for a dial tone. Lift the
external telephone's handset and listen for a
dial tone. If there is no dial tone, please
contact your VoIP provider.
If you are having problems sending or
receiving faxes over a VoIP system, we
recommend changing the machine’s modem
speed to the Basic(for VoIP) setting
(see Telephone line interference / VoIP
on page 139).
Telephone and external devices
67
7
Connecting an external
TAD (telephone
answering device) 7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine “listens” for fax calling
(CNG) tones. If it hears them, the machine
takes over the call and receives the fax. If it
does not hear CNG tones, the machine lets
the TAD continue playing your outgoing
message so your caller can leave a voice
message.
The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings, there are only 8 to 10 seconds of CNG
tones left for the fax “handshake”. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
NOTE
If you do not receive all your faxes,
shorten the Ring Delay setting on your
external TAD.
1TAD
When the TAD answers a call, the
Touchscreen shows Telephone.
IMPORTANT
DO NOT connect a TAD elsewhere on the
same telephone line.
Connection settings 7
The external TAD must be connected as
shown in the previous illustration.
aUsing both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
bCarefully guide the telephone line cord
into the cable channel and out the back
of the machine.
cLift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover using both hands.
dSet your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
eRecord the outgoing message on your
external TAD.
fSet the TAD to answer calls.
gSet the Receive Mode to
External TAD. (See Choose the
Receive Mode on page 53.)
1
1
Chapter 7
68
Recording an outgoing
message (OGM) on an
external TAD 7
Timing is important in recording this
message.
aRecord 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
bLimit your speaking to 20 seconds.
NOTE
We recommend beginning your OGM with
an initial 5 second silence because the
machine may not hear the fax tones over
a voice. You may try omitting this pause,
but if your machine has trouble receiving,
then you must re-record the OGM to
include it.
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi-line system, we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator, we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate correctly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
NOTE
Make sure the Telephone Line Type is set
to PBX. (See Setting the Telephone Line
Type on page 65.)
External and extension
telephones 7
Connecting an external or
extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram.
1 Extension telephone
2 External telephone
NOTE
Please make sure you use an external
telephone with a cable no more than
3 metres long.
1
2
Telephone and external devices
69
7
Operation from external and
extension telephones 7
If you answer a fax call on an extension or an
external telephone, you can make your
machine take the call by using the Remote
Activation Code. When you press the Remote
Activation Code l51, the machine starts to
receive the fax.
If the machine answers a voice call and fast
double-rings for you to take over, use the
Remote Deactivation Code #51 to take the
call at an extension telephone. (See F/T Ring
Time (Fax/Tel mode only) on page 56.)
If you answer a call and no one is on
the line: 7
Assume you are receiving a manual fax.
Press l51 and wait for the chirp or until the
Touchscreen shows Receiving, and then
hang up.
NOTE
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 57.)
Using extension telephones
(U.K. only) 7
Your premises may already be wired with
parallel extension telephones, or you may
plan to add extension telephones to your line,
as well as your machine. While the simplest
arrangement is a straightforward parallel
connection, there are some problems with
this. The most obvious is inadvertent
interruption of a facsimile transmission
caused by someone picking up an extension
telephone to make an outgoing call. Also, the
remote activation code feature may not
operate reliably in such a simple
configuration.
This machine may also be set to make a
delayed transmission (i.e. a transmission at a
pre-set time). This pre-set job may coincide
with someone picking up an extension
handset.
These problems can easily be eliminated, if
you arrange modification of your extension
wiring circuit, such that extension devices are
connected “downstream” of your machine in
a master/slave configuration (see fig. 2). In
this configuration the machine can always
detect whether a telephone is in use. Thus it
will not attempt to seize the line during that
time. This is known as “telephone off-hook
detection.”
The inadvisable configuration is shown in
figure 1, and the recommended master/slave
configuration is shown in figure 2.
This new connection configuration can be
arranged by contacting BT, Kingston upon
Hull Telecommunications, your PBX
maintainer or a qualified telephone
installation company as appropriate. Simply
explained, the extension telephone circuit
should be terminated on a normal modular
plug (BT 431A style), which in turn should be
put into the modular socket of the white
“T”-shaped connector provided as part of the
line cord assembly.
Chapter 7
70
Inadvisable connection of extension
sockets (Fig. 1.) 7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension
sockets (Fig. 2.) 7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into the
master socket.
NOTE
These telephones are now connected as
external devices (See Connecting an
external or extension telephone
on page 68), because they are connected
to the fax machine via the T-connector.
Using remote codes 7
Remote Activation Code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the Remote Activation
Code l51. Wait for the chirping sounds and
then replace the handset. (See Fax Detect
on page 57.)
If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Fax Start and
choose Receive.
Remote Deactivation Code 7
If you receive a voice call and the machine is
in Fax/Tel mode, it will start to sound the F/T
Ring (fast double-ring) after the initial ring
delay. If you pick up the call on an extension
telephone, you can turn the F/T Ring off by
pressing #51 (make sure you press this
between the rings).
If the machine answers a voice call and fast
double-rings for you to take over, you can
take the call at the external telephone by
pressing Pickup.
Changing the remote codes 7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Remote Activation Code is l51. The preset
Remote Deactivation Code is #51. If you
want to, you can replace them with your own
codes.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Fax.
dPress Fax.
FAX
11
23
FAX
1123
Telephone and external devices
71
7
eSwipe up or down, or press a or b to
display Setup Receive.
fPress Setup Receive.
gSwipe up or down, or press a or b to
display Remote Codes.
hPress Remote Codes.
iDo one of the following:
If you want to change the Remote
Activation Code, press Act.Code.
Enter the new code, and then press
OK.
If you want to change the Remote
Deactivation Code, press
Deact.Code.
Enter the new code, and then press
OK.
If you do not want to change the
Codes, go to step j.
If you want to turn the Remote Codes
Off (or On), press Remote Codes.
Press Off (or On).
jPress .
NOTE
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
three-digit code using the numbers 0-9, l,
#.
• Remote Codes might not work with some
telephone systems.
72
8
How to dial 8
Manual dialling 8
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
cPress all of the digits of the fax number.
dPress Fax Start.
Dialling from the Address
Book 8
aLoad your document.
bPress (Fax).
cPress (Address Book).
dDo one of the following:
Swipe up or down, or press a or b to
display the number you want to dial.
Press , and then enter the first
letter of the name and press OK.
Press the name you want to dial.
If the name has two numbers, go to
step e.
If the name has one number, go to
step f.
NOTE
If the LDAP search is available, the result
will be shown on the Touchscreen with
.
(For details, see Software and Network
User’s Guide.)
ePress the number you want to dial.
fTo send a fax, press Apply.
gPress Fax Start.
The machine scans and sends the fax.
Dialling and storing numbers 8
Dialling and storing numbers
73
8
Fax Redial 8
If you are sending a fax automatically and the
line is busy, the machine will redial up to three
times at five minute intervals.
Redial only works if you dialled from the
machine.
aLoad your document.
bDo one of the following:
When Fax Preview is set to Off,
press (Fax).
When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
cPress Redial.
dPress Fax Start.
NOTE
• In Real Time Transmission the automatic
redial feature does not work when you are
using the scanner glass.
•Redial will change to Pause when you
enter a fax number.
Additional Dialling
Operations 8
Outgoing Call history 8
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
Address Book, or delete from the history.
aPress (Fax).
bPress (Call History).
cPress Outgoing Call.
dPress the number you want.
eDo one of the following:
To send a fax, press Apply.
Press Fax Start.
If you want to store the number,
press Edit and then press
Add to Address Book.
(See Advanced User’s Guide:
Storing Address Book numbers from
the Outgoing Call history.)
If you want to delete the number from
the Outgoing Call history list, press
Edit and then press Delete.
Press Yes to confirm.
Press .
Chapter 8
74
Caller ID history 8
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID (U.K. and Ireland
only) on page 64.)
The numbers, or names if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. When the thirty-first
call comes into the machine, it replaces
information about the first call.
NOTE
If you are not a Caller ID subscriber, you
can still view call dates from the Caller ID
history, and delete entries from the list.
aPress (Fax).
bPress (Call History).
cPress Caller ID history.
dPress the number or the name you want.
eDo one of the following:
To send a fax, press Apply.
Press Fax Start.
If you want to store the number,
press Edit and then press
Add to Address Book.
(See Advanced User’s Guide:
Storing Address Book numbers from
the Caller ID history.)
If you want to delete the number from
the Caller ID history list, press Edit
and then press Delete.
Press Yes to confirm.
Press .
NOTE
You can print the Caller ID list.
(See Advanced User’s Guide: How to
print a report.)
Dialling and storing numbers
75
8
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: Address Book
and Groups for broadcasting faxes. When
you dial an Address Book number, the
Touchscreen shows the number.
NOTE
If you lose electrical power, the Address
Book numbers that are in the memory will
not be lost.
Storing a pause 8
When you are storing Address Book
numbers, you can insert one or more 3.5
second pauses by pressing Pause on the
Touchscreen.
Storing Address Book
numbers 8
You can store up to 100 Addresses with a
name, and each name can have two
numbers.
aPress (Fax).
bPress (Address Book).
cPress Edit.
dPress Add New Address.
ePress Name.
fEnter the name using the keyboard on
the Touchscreen (up to 16 characters).
Press OK.
(For help entering letters, see Entering
Text on page 190.)
gPress Address 1.
hEnter the first fax or telephone number
using the keyboard on the Touchscreen
(up to 20 digits).
Press OK.
NOTE
• Be sure to include the area code when
entering a fax or telephone number.
Depending on the country, the Caller ID
names and history may not be displayed
correctly if the area code is not registered
with the fax or telephone number.
•If you downloaded the Internet Fax
feature:
If you want to store an E-mail address to
use with Internet Fax or Scan to E-mail
server, press and enter the E-mail
address and press OK. (See Entering Text
on page 190.)
iIf you want to store a second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
jPress OK to confirm.
kDo one of the following:
To store another Address Book
number, repeat steps c to j.
To finish storing numbers, press .
Chapter 8
76
Changing or deleting Address
Book names or numbers 8
You can change or delete an Address Book
name or number that has already been
stored.
aPress (Fax).
bPress (Address Book).
cPress Edit.
dDo one of the following:
Press Change to edit the names or
numbers. Go to step e.
Press Delete to delete the
numbers.
Choose the numbers you want to
delete by pressing them to display a
red check mark.
Press OK.
Press Yes to confirm. Go to step i.
eSwipe up or down, or press a or b to
display the number you want to change.
fPress the number you want to change.
gDo one of the following:
If you want to change the name,
press Name.
Enter the new name (up to 16
characters) using the keyboard on
the Touchscreen. (For help entering
letters, see Entering Text
on page 190.)
Press OK.
If you want to change the first fax or
telephone number, press
Address 1.
Enter the new fax or telephone
number (up to 20 digits) using the
keyboard on the Touchscreen.
Press OK.
If you want to change the second fax
or telephone number, press
Address 2.
Enter the new fax or telephone
number (up to 20 digits) using the
keyboard on the Touchscreen.
Press OK.
NOTE
How to change the stored name or
number:
If you want to change a character or a
stored number, press d or c to position the
cursor to highlight the character or the
number you want to change, and then
press . Enter the new character or
number.
hDo one of the following:
Press OK to finish.
To change another Address Book
number, repeat steps c to h.
To make more changes, return to g.
iPress .
77
9
9
How to copy 9
The following steps show the basic copy
operation.
aDo one of the following to load your
document:
Place the document face up in the
ADF.
(See Using the ADF on page 45.)
Place the document face down on
the scanner glass.
(See Using the scanner glass
on page 46.)
bPress (Copy).
The Touchscreen shows:
1 No. of Copies
You can enter the number of copies by
using the dial pad.
cIf you want more than one copy, enter
the number (up to 99).
dPress Mono Start or Colour Start.
Stop copying 9
To stop copying, press .
Copy preset settings 9
You can copy with a variety of settings that
are already set up for you in the machine
simply by pressing them.
The following preset settings are available.
Best Quality
Normal
2-sided(1i2)
2-sided(2i2)
ADF High Speed
A3
A4 iA3
2in1(ID)
2in1
Poster
Ink Save
Book
NOTE
If you change the main option for the
selected copy preset setting, the name
above the setting icon on the Touchscreen
will be changed to Normal.
For example, if you select
Best Quality and change the quality
option from Best, Normal will appear
above the preset icon.
aLoad your document.
bPress (Copy).
cSwipe left or right to display
Best Quality, Normal,
2-sided(1i2), 2-sided(2i2),
ADF High Speed, A3, A4 iA3,
2in1(ID), 2in1, Poster, Ink Save
or Book, and then press the option you
want to set.
Making copies 9
1
Chapter 9
78
dEnter the number of copies you want.
eDo one of the following:
If you want to change more settings,
go to step f.
If you do not want to change more
settings, go to step i.
fPress Options.
gSwipe up or down, or press a or b to
display the available settings, and then
press the setting you want to change.
hSwipe up or down, or press a or b to
display the available options, and then
press your new option.
Repeat steps g and h for each setting
you want to change.
If you are finished changing the settings,
press OK.
NOTE
If you want to save the settings as a
Shortcut, press Save as Shortcut.
iPress Mono Start or Colour Start.
Copy options 9
You can change the following copy settings.
Press Copy, and then press Options. Swipe
up or down, or press a or b to scroll through
the copy settings. When the setting you want
is displayed, press it and choose your option.
When you have finished changing options,
press OK.
(Basic User’s Guide)
For details about changing the following copy
settings, see page 79.
Paper Type
Paper Size
Tray Select
ADF High Speed Mode
(Advanced User’s Guide)
For details about changing the following copy
settings, see Advanced User’s Guide: Copy
options.
Quality
Enlarge/Reduce
Page Layout
2in1(ID)
Stack/Sort
Density
Ink Save Mode
Thin Paper Copy
Auto Deskew
Book Copy
Watermark Copy
Remove Background Colour
2-sided Copy
NOTE
If you want to sort copies, use the ADF.
Making copies
79
9
Paper Type 9
If you are copying on a special type of paper,
set the machine for the type of paper you are
using to get the best print quality.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
eSwipe up or down, or press a or b to
display Paper Type.
fPress Paper Type.
gSwipe up or down, or press a or b to
display Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency,
and then press the option you want to
set.
hIf you do not want to change additional
settings, press OK.
iPress Mono Start or Colour Start.
Paper Size 9
If you are copying on paper other than A4
size, you will need to change the Paper Size
setting. You can copy only on A4, A5, A3,
Photo (10 15 cm), Letter, Legal or Ledger
paper.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
eSwipe up or down, or press a or b to
display Paper Size.
fPress Paper Size.
gSwipe up or down, or press a or b to
display A4, A5, A3, 10x15cm, Letter,
Legal or Ledger, and then press the
option you want to set.
NOTE
If you are using the manual feed slot,
insert only one sheet of paper at a time.
(See Loading paper in the manual feed
slot on page 35.)
hIf you do not want to change more
settings, press OK.
iPress Mono Start or Colour Start.
Chapter 9
80
Tray Select 9
You can change the tray temporarily for the
next copy. To change the default tray setting,
see Tray use in Copy mode on page 39.
aLoad your document.
bPress (Copy).
cEnter the number of copies you want.
dPress Options.
eSwipe up or down, or press a or b to
display Tray Select.
fPress Tray Select.
gPress Tray #1, Tray #2 or
Auto Tray Select.
hIf you do not want to change additional
settings, press OK.
iPress Mono Start or Colour Start.
ADF High Speed Mode
copying 9
When copying multi-page A4 or Letter size
documents, you can print multiple copies
faster by placing the documents face up,
long edge first in the ADF. (See Using the
ADF on page 45.)
aPlace your document face up, long side
edge first in the ADF.
bPress (Copy).
cPress the Options.
dSwipe up or down, or press a or b to
display ADF High Speed Mode.
ePress ADF High Speed Mode.
fPress On (or Off).
gRead the information on the
Touchscreen, and then confirm it by
pressing OK.
hIf you do not want to change more
settings, press OK.
NOTE
Change Paper Size to A4 or Letter to
match the paper size of your document.
iPress Mono Start or Colour Start.
The machine scans the document and
starts printing.
NOTE
Enlarge/Reduce, Page Layout,
Auto Deskew and
Advanced Settings are not available
with ADF High Speed Mode.
81
10
10
PhotoCapture Center™
operations
(PHOTO mode) 10
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash drive.
(See Print Images on page 84.)
You can scan documents and save them
directly to a memory card or USB Flash drive.
(See How to scan to a memory card or USB
Flash drive on page 85.)
If your machine is connected to a computer,
you can use your computer to access a
memory card or USB Flash drive that is
inserted in the front of the machine.
(See Software and Network User’s Guide.)
Using a memory card or USB
Flash drive 10
Your Brother machine has media drives
(slots) for use with the following popular
digital camera media: Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card, SDXC Memory Card,
MultiMedia Card, MultiMedia Card plus and a
USB Flash drive.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
Printing photos from a memory
card or USB Flash drive 10
Chapter 10
82
Getting started 10
aOpen the media slot cover.
bFirmly put a memory card or USB Flash drive into the correct slot.
1 USB Flash drive
IMPORTANT
The USB direct interface supports only a USB Flash
drive, a PictBridge-compatible camera, or a digital
camera that uses the USB mass storage standard. Any
other USB devices are not supported.
2 Memory card slot
Slot Compatible memory cards
Upper slot
Memory Stick Duo™
Memory Stick PRO Duo™
Memory Stick Micro™ (M2™)
(Adapter required)
Lower slot
SD Memory Card
SDHC Memory Card
SDXC Memory Card
MultiMedia Card
MultiMedia Card plus
miniSD (Adapter required)
miniSDHC (Adapter required)
microSD (Adapter required)
microSDHC (Adapter required)
MultiMedia Card mobile
(Adapter required)
12
Printing photos from a memory card or USB Flash drive
83
10
IMPORTANT
• DO NOT insert a Memory Stick Duo™ into the lower SD slot, this may cause damage to the
machine.
• DO NOT insert more than one media card in the machine at the same time. Doing this may
cause damage to the machine.
• DO NOT unplug the power cord or remove the memory card or USB Flash drive from the media
drive (slot) or USB direct interface while the machine is reading or writing to the memory card
or USB Flash drive. You will lose your data or damage the card.
The machine can only read one device at a time.
Chapter 10
84
Print Images 10
View Photos 10
You can preview your photos on the
Touchscreen before you print them. If your
photos are large files there may be a delay
before each photo is displayed.
aOpen the media slot cover.
bPut the memory card or USB Flash drive
in the correct slot.
cPress Photo.
dSwipe left or right to display
View Photos.
ePress View Photos.
Press OK.
fDo one of the following:
If you want to choose photos to print
or print more than one for an image,
go to step g.
If you want to print all photos, press
Print All. Press Yes to confirm.
Go to step j.
gSwipe left or right, or press d or c to
display the photo you want to print, and
then press it.
hPress + or - to select the number of
copies you want to print.
Press OK.
iRepeat steps g and h until you have
chosen all the photos you want to print.
jPress OK.
kRead and confirm the displayed list of
options and do one of the following:
If you want to change the print
settings, press Print Settings.
(See Advanced User’s Guide:
PhotoCapture Center™ print
settings.)
If you do not want to change any
settings, go to step l.
lPress Start to print.
Printing photos from a memory card or USB Flash drive
85
10
PhotoCapture Center™
print settings 10
You can temporarily change the print settings
for the next print.
The machine returns to its default settings
after 1 minute.
NOTE
You can save the print settings you use
most often by setting them as the default.
(See Advanced User’s Guide: Setting
your changes as a new default.)
How to scan to a
memory card or USB
Flash drive 10
You can scan monochrome and colour
documents to a memory card or USB Flash
drive. Monochrome documents will be stored
in PDF (*.PDF) or TIFF (*.TIF) file formats.
Colour documents may be stored in PDF
(*.PDF) or JPEG (*.JPG) file formats. The
factory setting is Colour, 200 dpi and the
default format is PDF. The machine creates
file names based on the current date.
(See Quick Setup Guide.) For example, the
fifth image scanned on July 1, 2013 would be
named 01071305.PDF. You can change the
colour and resolution.
aLoad your document.
If you want to scan a 2-sided document,
load your document in the ADF.
NOTE
You can scan a 2-sided document up to
A3 or Ledger size from the ADF except
when using ADF High Speed Mode.
bOpen the media slot cover.
cPut the memory card or USB Flash drive
in the proper slot.
dPress Scan to Media.
IMPORTANT
DO NOT take out the memory card or
USB Flash drive while the machine is
reading or writing to it to avoid damaging
the card, USB Flash drive, or the data
stored on them.
ePress Options.
Chapter 10
86
fDo one of the following:
If you loaded a 2-sided document in
the ADF, swipe up or down, or press
a or b to display 2-sided Scan.
Press 2-sided Scan. Go to
step g.
If you want to scan a single-sided
document, go to step h.
gDo one of the following:
If your document is flipped on the
long edge, press
2-sided Scan: Long Edge.
If your document is flipped on the
short edge, press
2-sided Scan: Short Edge.
hDo one of the following:
To scan in ADF High Speed Mode,
swipe up or down, or press a or b to
display ADF High Speed Mode.
Press ADF High Speed Mode and
choose On (or Off).
To use ADF High Speed Mode,
make sure your document is A4 or
Letter and place it long edge first in
the ADF.
Press OK.
(For more information about ADF
High Speed Mode scanning, see
ADF High Speed Mode scanning
on page 96.)
To change the scan type, swipe up or
down, or press a or b to display
Scan Type.
Press Scan Type and choose
Colour or Black and White.
To change the resolution, swipe up
or down, or press a or b to display
Resolution.
Press Resolution and choose
100 dpi, 200 dpi, 300 dpi,
600 dpi or Auto.
To change the file type, swipe up or
down, or press a or b to display
File Type.
Press File Type and choose PDF,
JPEG or TIFF.
To change the scanning size, swipe
up or down, or press a or b to display
Scan Size.
Press Scan Size and choose A4,
A5, A3, 10x15cm,
Business Card (90x60mm),
Letter, Legal or Ledger.
Long edge
Portrait Landscape
Short edge
Portrait Landscape
Printing photos from a memory card or USB Flash drive
87
10
To scan a long document, swipe up
and down, or press a or b to display
Scan Long Paper.
Press Scan Long Paper and
choose On (or Off).
This function works when the
document is placed in the ADF. If the
document is placed on the scanner
glass, the scan size will be the one
you set in Scan Size even when
you set Scan Long Paper to On.
If you want to change the file name,
swipe up or down, or press a or b to
display File Name. Press
File Name, and then enter the file
name.
You can only change the first
6 characters.
Press OK.
To scan multiple documents on the
scanner glass, swipe up and down,
or press a or b to display
Auto Crop.
Press Auto Crop and choose On
(or Off).
(For details, see Advanced User’s
Guide: Auto Crop.)
To skip blank pages, swipe up or
down, or press a or b to display
Skip Blank Page. Press
Skip Blank Page and then press
On (or Off).
NOTE
Skip Blank Page is available only
when using the ADF.
To remove background colour, swipe
up or down, or press a or b to display
Remove Background Colour.
Press
Remove Background Colour
and choose Low, Medium, High or
Off.
NOTE
Remove Background Colour
removes the base colour of documents to
make the scanned data more
recognizable.
To start scanning without changing
additional settings, go to step i.
NOTE
• If you chose colour in the scan type
setting, you cannot choose TIFF.
• If you chose black & white in the scan type
setting, you cannot choose JPEG.
iWhen you are finished changing
settings, press OK.
NOTE
If you want to save the settings as a
Shortcut, press Save as Shortcut.
jPress Start.
88
11
Printing a document 11
The machine can receive and print data from
your computer. To print from a computer, you
must install the printer driver.
(For more information, see Software and
Network User’s Guide.)
aInstall the Brother printer driver from the
CD-ROM or Brother website.
(See Quick Setup Guide.)
bFrom your application, choose the Print
command.
cChoose the name of your machine in the
Print dialog box and click Properties or
Preferences, depending on the
application you are using.
dChoose the settings you want to change
in the Properties dialog box.
Commonly used settings include:
Media Type
Print Quality
Paper Size
Orientation
Colour / Greyscale
Ink Save Mode
Scaling
2-sided / Booklet
eClick OK.
fClick Print (or OK depending on the
application you are using) to begin
printing.
How to print from a computer 11
89
12
12
Before scanning 12
To use the machine as a scanner, install a scanner driver. If the machine is on a network,
configure it with a TCP/IP address.
Install the scanner drivers from the CD-ROM. (See Quick Setup Guide: Install MFL-Pro Suite.)
Configure the machine with a TCP/IP address if network scanning does not work.
(See Software and Network User’s Guide.)
How to scan to a computer 12
Chapter 12
90
Scanning a document as a PDF file using
ControlCenter4 (Windows®)12
(For detailed information, see Software and Network User’s Guide.)
NOTE
• The screens on your PC may vary depending on your model.
• This section is based on using the Advanced Mode of ControlCenter4.
ControlCenter4 is a software utility that lets you quickly and easily access the applications you use
most often. Using ControlCenter4 eliminates the need to manually launch specific applications.
aLoad your document. (See How to load documents on page 45.)
b(Windows® XP, Windows Vista® and Windows®7)
Open ControlCenter4 by clicking (Start)/All Programs/Brother/MFC-XXXX (where
XXXX is your model name)/ControlCenter4. The ControlCenter4 application will open.
(Windows®8)
Click (Brother Utilities), and then click the drop-down list and select your model name
(if not already selected). Click SCAN in the left navigation bar, and then click
ControlCenter4. The ControlCenter4 application will open.
cIf the ControlCenter4 Mode screen appears, choose the Advanced Mode, and then click
OK.
dMake sure the machine you want to use is selected from the Model drop-down list.
How to scan to a computer
91
12
eSet the scanning configuration.
Click Configuration, and then select Button settings, Scan and File.
The configuration dialog box appears. You can change the default settings.
1 Choose PDF (*.pdf) from the File Type drop-down list.
2 You can enter the file name you want to use for the document.
3 You can save the file to the default folder, or choose your preferred folder by clicking the
(Browse) button.
4 You can choose a scanning resolution from the Resolution drop-down list.
5 You can choose the document size from the Document Size drop-down list.
fClick OK.
1
2
4
5
3
Chapter 12
92
gClick File.
hPress Scan.
The machine starts the scanning process. The folder where the scanned data is saved will
open automatically.
How to scan to a computer
93
12
How to change the machine’s SCAN mode
settings for PDF scanning 12
You can change your machine’s Scan mode settings using ControlCenter4. (Windows®)
a(Windows® XP, Windows Vista® and Windows®7)
Open ControlCenter4 by clicking (Start)/All Programs/Brother/MFC-XXXX (where
XXXX is your model name)/ControlCenter4. The ControlCenter4 application will open.
(Windows®8)
Click (Brother Utilities), and then click the drop-down list and select your model name
(if not already selected). Click SCAN in the left navigation bar, and then click
ControlCenter4. The ControlCenter4 application will open.
bMake sure the machine you want to use is selected from the Model pull-down list.
cClick the Device Settings tab.
dClick Device Scan Settings.
Chapter 12
94
eChoose the File tab. You can change the default settings.
1 Choose PDF (*.pdf) from the File Type drop-down list.
2 You can enter the file name you want to use for the document.
3 You can save the file to the default folder, or choose your preferred folder by clicking the
(Browse) button.
4 You can choose a scanning resolution from the Resolution drop-down list.
5 You can choose the document size from the Document Size drop-down list.
fClick OK.
How to scan a document as a PDF file using the Touchscreen 12
aLoad your document. (See How to load documents on page 45.)
bPress (Scan).
cSwipe left or right to display to File.
dPress to File.
will be displayed in the centre of the Touchscreen highlighted in blue.
1
2
4
5
3
How to scan to a computer
95
12
ePress OK.
When the machine is connected to a network, press the PC Name.
Do one of the following:
If you want to use the default settings, go to step j.
If you want to change the default settings, go to step f.
fPress Options.
gPress Set with Touch Panel.
Press On.
hChoose the settings for 2-sided Scan, ADF High Speed Mode, Scan Type,
Resolution, File Type, Scan Size, Skip Blank Page and
Remove Background Colour as required.
iPress OK.
jPress Start.
The machine starts the scanning process.
NOTE
The following scan modes are available.
•to OCR
•to File
•to Image
•to Media
•to E-mail
•to E-mail Server
•to FTP
•to Network
•WS Scan 1 (Web Services Scan)
1Windows® users only. (Windows Vista® SP2 or later, Windows® 7 and Windows® 8)
(See Software and Network User’s Guide.)
Chapter 12
96
ADF High Speed Mode scanning 12
When scanning multi-page A4 or Letter size documents, you can scan faster by placing them face
up, long edge first in the ADF. (See How to load documents on page 45.)
aPlace your document face up, long side edge first in the ADF.
If you want to scan to a memory card or USB Flash drive, open the media slot cover and put
the memory card or USB Flash drive in the correct slot.
bPress (Scan).
cSwipe left or right to display to OCR, to File, to Image, to Media, to E-mail,
to E-mail Server, to FTP or to Network and press the option you want to use.
dPress OK.
When the machine connected to a network, press the PC name.
ePress Options.
For to OCR, to File, to Image and to E-mail, press Set with Touch Panel, and
then press On.
fSwipe up or down, or press a or b to display ADF High Speed Mode.
gPress ADF High Speed Mode.
hPress On (or Off).
iRead the information on the Touchscreen, and then confirm it by pressing OK.
jIf you do not want to change more settings, press OK.
NOTE
Change Scan Size to A4 or Letter to match the size of your document.
kPress Start.
The machine starts scanning the document.
NOTE
• When scanning to Media, to E-mail Server, to FTP or to Network, the scan speed
may be slower than usual if you turn on ADF High Speed Mode and select
2-sided Scan: Long Edge, Black and White, with a Resolution of 300 dpi or
600 dpi. The scan speed will be faster if you select 100 dpi or 200 dpi.
•Auto Crop and Scan Long Paper are not available with ADF High Speed Mode.
•The Scan Size options will be limited to A4 and Letter when using ADF High Speed Mode.
97
13
13
Printing with NFC (Near
Field Communication) 13
If your Android™ device supports the NFC
function, you can print data (photos, PDF
files, text files, web pages and E-mail
messages) from your device by touching it to
the NFC logo on the lower left of the control
panel.
You must download and install Brother
iPrint&Scan to your Android™ device to use
this function.
(For more information, see Mobile Print/Scan
Guide for Brother iPrint&Scan: For Android™
Devices.)
Scanning with NFC
(Near Field
Communication) 13
If your Android™ device supports the NFC
function, you can scan photos and
documents to your device by touching it to the
NFC logo on the lower left of the control
panel.
You must download and install Brother
iPrint&Scan to your Android™ device to use
this function.
(For more information, see Mobile Print/Scan
Guide for Brother iPrint&Scan: For Android™
Devices.)
NOTE
NFC (Near Field Communication) allows
for simplified transactions, data exchange,
and wireless connections between two
devices that are in close range of each
other.
How to print and scan with NFC
(Near Field Communication) 13
98
A
Replacing the ink
cartridges A
Your machine is equipped with an ink dot
counter. The ink dot counter monitors the
level of ink in each of the four cartridges.
When the machine detects an ink cartridge is
running out of ink, the machine will display a
message.
The Touchscreen will show which ink
cartridge is low or needs replacing. Be sure to
follow the Touchscreen prompts to replace
the ink cartridges in the correct order.
Even though the machine tells you to replace
an ink cartridge, there will be a small amount
of ink left in the ink cartridge. It is necessary
to keep some ink in the ink cartridge to
prevent air from drying out and damaging the
print head assembly.
CAUTION
If ink gets in your eyes, wash it out with
water at once and call a doctor if you are
concerned.
IMPORTANT
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance and reliability when
used with Brother Original ink cartridges.
Brother cannot guarantee this optimum
performance and reliability if ink or ink
cartridges of other specifications are
used. Brother does not therefore
recommend the use of cartridges other
than Brother Original cartridges or the
refilling of used cartridges with ink from
other sources. Damage to the product
caused by the use of consumables
manufactured by third parties may not be
covered by the product warranty. Please
refer to the terms of the product warranty.
aOpen the ink cartridge cover (1).
If one or more of the ink cartridges have
reached the end of their life, the
Touchscreen shows
B&W 1-sided Print Only or
Cannot Print.
Routine maintenance A
1
Routine maintenance
99
A
bPress the lock release lever as shown to
release the cartridge indicated on the
Touchscreen. Remove the cartridge
from the machine.
cOpen the new ink cartridge bag for the
colour indicated on the Touchscreen,
and then take out the ink cartridge.
dTurn the green release lever on the
orange protective packing (1)
counterclockwise until it releases the
vacuum seal. Then remove the orange
protective packing as shown.
IMPORTANT
DO NOT touch the area of the cartridge
indicated (2); this can prevent the
machine from detecting the cartridge.
1
2
1
2
100
eEach colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
fGently push the back of the ink cartridge
marked PUSH until the cartridge lever
lifts, and then close the ink cartridge
cover.
gThe machine will automatically reset the
ink dot counter.
NOTE
• If you replaced an ink cartridge, for
example Black, the Touchscreen may ask
you to verify that it was a brand new one
(for example, Did you change
Black). For each new cartridge you
installed, press Yes to reset the ink dot
counter for that colour. If the ink cartridge
you installed is not a brand new one, be
sure to press No.
• If the Touchscreen shows
No Ink Cartridge or
Cannot Detect after you install the ink
cartridge, check that the ink cartridge is a
brand new Brother Original cartridge and
that it is installed correctly. Remove the
ink cartridge and reinstall it slowly and
firmly until the cartridge lever lifts.
IMPORTANT
• DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink
left in the cartridge.
•
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
• DO NOT shake the ink cartridges. If ink
gets on your skin or clothing, immediately
wash it off with soap or detergent.
• If you mix the colours by installing an ink
cartridge in the wrong position, the
Touchscreen shows
Wrong Ink Colour. Check which ink
cartridges are not matched by colour to
their ink cartridge positions and move
them to their correct positions.
• Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written on
the cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge; this can cause the ink to leak out
of the cartridge.
Routine maintenance
101
A
Cleaning and checking
the machine A
Cleaning the scanner glass A
aUnplug the machine from the electrical
socket.
bLift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with a soft lint-free cloth
moistened with a non-flammable glass
cleaner.
cIn the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
dClose the document cover and open the
ADF cover.
Clean the white bar (1) and the glass
strip (2) with a soft lint-free cloth
moistened with a non-flammable glass
cleaner.
eClose the ADF cover.
2
1
3
1
2
1
2
102
NOTE
In addition to cleaning the glass strip with
a non-flammable glass cleaner, run your
finger tip over the glass strip to see if you
can feel anything on it. If you feel dirt or
debris, clean the glass strip again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning attempt.
Cleaning the print head A
To maintain good print quality, the machine
will automatically clean the print head when
needed. You can start the cleaning process
manually if there is a print quality problem.
Clean the print head if you get a horizontal
line in the text or graphics, or blank text on
your printed pages. You can clean Black only,
three colours at a time
(Yellow/Cyan/Magenta), or all four colours at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
aPress .
NOTE
You can also press and then Ink.
bPress Cleaning.
cPress Black, Colour or All.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to the Ready mode.
i
When there is a
spot of dirt or
correction fluid
on the glass strip,
the printed
sample shows a
vertical line.
After the glass
strip is cleaned,
the vertical line is
gone.
Routine maintenance
103
A
NOTE
• If you clean the print head at least five
times and the print has not improved, try
installing a new Brother Original
Innobella™ ink cartridge for each problem
colour. Try cleaning the print head again
up to five more times. If the print has not
improved contact Brother customer
service or your local Brother dealer.
• You can also clean the print head from
your PC.
(See Software and Network User’s
Guide.)
Checking the print quality A
If faded or streaked colours and text appear
on your printouts, some of the print head
nozzles may be clogged. You can check this
by printing the Print Quality Check Sheet and
looking at the nozzle check pattern.
aPress .
NOTE
You can also press and then Ink.
bPress Test Print.
cPress Print Quality.
dPress OK.
The machine begins printing the Print
Quality Check Sheet.
eCheck the quality of the four colour
blocks on the sheet.
fThe Touchscreen asks you if the print
quality is OK.
Do one of the following:
If all lines are clear and visible, press
Yes to finish the Print Quality check
and go to step j.
If you can see missing short lines as
shown below, press No.
gThe Touchscreen asks you if the print
quality is OK for black and then the three
colours.
Press Yes or No.
hThe Touchscreen asks you if you want
to start cleaning.
Press OK.
The machine starts cleaning the print
head.
iAfter the cleaning procedure is finished,
press OK.
The machine prints the Print Quality
Check Sheet again. Return to step e.
jPress .
If you clean the print head at least five times
and the print has not improved, try installing a
new Brother Original Innobella™
replacement ink cartridge for each problem
colour. Try cleaning the print head up to five
more times. If the print has not improved,
contact Brother customer service or your
local Brother dealer.
OK Poor
104
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
NOTE
When a print head nozzle is clogged, the
printed sample looks like this.
Letter, A4 and Executive
A3, Ledger, Legal, A5, A6, envelopes,
Photo (10 15 cm),
Photo L (89 127 mm),
Photo 2L (13 18 cm) and Index Card
(127 203 mm)
After the print head nozzle is cleaned, the
horizontal lines are gone.
Checking the print alignment A
If your printed text becomes blurred or
images become faded, you may need to
adjust the print alignment after transporting
the machine.
aPress .
NOTE
You can also press and then Ink.
bPress Test Print.
cPress Alignment.
dPress OK.
The machine starts printing the
Alignment Check Sheet.
eFor the “A” pattern, swipe up or down, or
press a or b to display the number of the
test print that has the least visible
vertical stripes (1-9), and then press it.
Press OK.
Repeat this step for the B, C and D
patterns.
In the example number 6 is the best
choice for A, B, C and D.
Routine maintenance
105
A
NOTE
fPress .
Setting the date and
time A
The Touchscreen displays the date and time.
If it is not current, follow these instructions to
re-enter it.
You can add the date and time to each fax
you send by setting your Station ID.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Initial Setup.
dPress Initial Setup.
ePress Date & Time.
fPress Date.
gEnter the last two digits of the year on
the Touchscreen, and then press OK.
hEnter the two digits for the month on the
Touchscreen, and then press OK.
iEnter the two digits for the day on the
Touchscreen, and then press OK.
jPress Time.
kEnter the time (in 24-hour format) using
the keyboard on the Touchscreen.
Press OK.
(For example, enter 19:45 for 7:45 PM.)
lPress .
i
When the print
alignment is not
adjusted correctly,
text looks blurry
like this.
After the print
alignment is
adjusted correctly,
text looks like this.
106
B
Identifying your problem B
First, check the following.
The machine's power cord is connected correctly and the machine's power switch is turned on.
All of the protective parts have been removed.
Paper is inserted correctly in the paper tray.
The interface cables are securely connected to the machine and the computer, or the wireless
connection is set up on both the machine and your computer.
Touchscreen Messages
(See Error and maintenance messages on page 108.)
If you did not solve your problem with the above checks, identify your problem and then go to the
suggested page.
Paper handling and Printing problems:
Printing Difficulties on page 127
Print Quality Difficulties on page 129
Paper Handling Difficulties on page 131
Printing Received Faxes on page 132
Telephone and Fax problems:
Telephone Line or Connections on page 132
Handling Incoming Calls on page 135
Receiving Faxes on page 133
Sending Faxes on page 134
Copying problems:
Copying Difficulties on page 136
Troubleshooting B
If you think there is a problem with your machine, check each of the items below first and follow
the troubleshooting tips.
You can correct most problems by yourself. If you need additional help, the Brother Solutions
Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com/.
108
Error and maintenance messages B
As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the error or required routine maintenance and
shows the appropriate message. The most common error and maintenance messages are shown
in the table.
You can clear most errors and perform routine maintenance by yourself. If you need additional
help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips:
Visit us at http://solutions.brother.com/.
Error Message Cause Action
B&W 1-sided Print Only
Replace ink.
One or more of the colour ink
cartridges have reached the end of
their life.
You can use the machine in
monochrome mode for approximately
four weeks depending on the number
of pages you print.
While this message appears on the
Touchscreen, each operation works
in the following way:
Printing
If you choose Greyscale in the
Advanced tab of the printer
driver, you can use the machine
as a monochrome printer.
2-sided printing is not available
when this message appears.
Copying
If the paper type is set to
Plain Paper you can make
copies in monochrome.
2-sided copying is not available
when this message appears.
Faxing
If the paper type is set to
Plain Paper or
Inkjet Paper, the machine will
receive and print the faxes in
monochrome.
If a sending machine has a colour
fax, the machine’s “handshake”
will ask that the fax be sent as
monochrome.
Replace the ink cartridges. (See
Replacing the ink cartridges
on page 98.)
NOTE
The machine will stop all print
operations, you cannot use the
machine until a new ink cartridge is
installed in the following cases:
• If you unplug the machine or take
out the ink cartridge.
• If the paper type is set to anything
except Plain Paper or
Inkjet Paper.
• (Windows®) If you select
Slow Drying Paper in the Basic
tab of the printer driver.
(Macintosh) If you select
Slow Drying Paper in the
Print Settings of the printer
driver.
Troubleshooting
109
B
BT Call Sign On
(U.K. only)
BT Call Sign is set to ON. You cannot
change the Receive Mode from
Manual to another mode.
Set BT Call Sign to OFF.
(See Advanced User’s Guide: BT Call
Sign (U.K. only).)
Cannot Detect You installed a new ink cartridge too
quickly and the machine did not
detect it.
Take out the new ink cartridge and
re-install it slowly and firmly until the
cartridge lever lifts. (See Replacing
the ink cartridges on page 98.)
An ink cartridge is not installed
correctly.
If you are using non Brother Original
ink, the machine may not detect the
ink cartridge.
Replace the cartridge with a Brother
Original ink cartridge. If the error
message remains, contact Brother
customer service or your local
Brother dealer.
Cannot Detect Ink
Volume
If you are using non Brother Original
ink, the machine may not detect the
ink volume.
Replace the cartridge with a Brother
Original ink cartridge. If the error
message remains, contact Brother
customer service or your local
Brother dealer.
Cannot Print
Replace ink.
One or more of the ink cartridges
have reached the end of their life. The
machine will stop all print operations.
While memory is available,
monochrome faxes will be stored in
the memory. If a sending machine
has a colour fax, the machine's
“handshake” will ask that the fax be
sent as monochrome.
Replace the ink cartridges. (See
Replacing the ink cartridges
on page 98.)
Comm.Error Poor telephone line quality caused a
communication error.
If the problem continues, call the
telephone company and ask them to
check your telephone line.
Connection Failed You tried to poll a fax machine that is
not in Polled Waiting mode.
Check the other fax machine's polling
setup.
Cover is Open. The scanner cover is not locked in the
closed position.
Lift the scanner cover, and then close
it again.
Make sure the telephone line cord
and USB cable (if used) have been
guided correctly through the cable
channel and out the back of the
machine.
The ink cartridge cover is not locked
in the closed position.
Firmly close the ink cartridge cover
until it locks into place.
Data Remaining in
Memory
Print data is left in the machine's
memory. Press . The machine will cancel
the job and clear it from the memory.
Try to print again.
Error Message Cause Action
110
Disconnected The other person or other person's
fax machine stopped the call.
Try to send or receive again.
If calls are stopped repeatedly and
you are using a VoIP (Voice over IP)
system, try changing the
Compatibility to Basic(for VoIP).
(See Telephone line
interference / VoIP on page 139.)
Document Jam/too Long
The document was not inserted or fed
correctly, or the document scanned
from the ADF was too long.
(See Using the ADF on page 45.)
(See Document jam on page 119.)
High Temperature The room temperature is too high. After lowering the room temperature,
allow the machine to cool down to
room temperature. Try again later.
Hub is Unusable. A hub or USB Flash drive with hub
has been connected to the USB direct
interface.
Hubs, including USB Flash drives
with built-in hubs, are not supported.
Unplug the device from the USB
direct interface.
Image Too Long The proportions of your photo are
irregular so effects could not be
added.
Choose a regularly proportioned
image.
Image Too Small The size of your photo is too small to
trim.
Choose a larger image.
Error Message Cause Action
Troubleshooting
111
B
Ink Absorber Full The ink absorber box or flushing box
is full. These components are
periodic maintenance items that may
require replacement after a period of
time to ensure optimum performance
from your Brother machine. Because
these components are periodic
maintenance items, the replacement
is not covered under the warranty.
The need to replace these items and
the time period before replacement is
dependent on the number of purges
and flushes required to clean the ink
system. These boxes acquire
amounts of ink during the different
purging and flushing operations. The
number of times a machine purges
and flushes for cleaning varies
depending on different situations. For
example, frequently powering the
machine on and off will cause
numerous cleaning cycles since the
machine automatically cleans itself
upon power up. The use of
non-Brother ink may cause frequent
cleanings because non-Brother ink
could cause poor print quality, which
is resolved by cleaning. The more
cleaning the machine requires, the
faster these boxes will fill up.
NOTE
Repairs resulting from the use of
non-Brother supplies may not be
covered under the stated product
warranty.
The ink absorber box or flushing box
will need to be replaced. Contact
Brother Customer Service or your
local Brother Authorised Service
Centre to have your machine
serviced.
Other reasons for cleaning are:
1 After a paper jam has been
cleared, the machine
automatically cleans itself before
the next received fax is printed.
2 The machine automatically cleans
itself after sitting idle for more than
30 days (infrequent use).
3 The machine automatically cleans
itself after ink cartridges of the
same colour have been replaced
12 times.
Ink Absorber NearFull
The ink absorber box or flushing box
is nearly full.
Contact Brother customer service or
your local Brother dealer.
Ink Low One or more of the ink cartridges are
near the end of their life. If one of the
colour ink cartridges is near the end
of its life and someone is sending you
a colour fax, your machine’s
“handshake” will ask that the fax be
sent as monochrome. If the sending
machine has the ability to convert it,
the colour fax will be printed at your
machine as a monochrome fax.
Order a new ink cartridge. You can
continue printing until the
Touchscreen shows
Cannot Print. (See Replacing the
ink cartridges on page 98.)
Error Message Cause Action
112
Low Temperature The room temperature is too low. After increasing the room
temperature, allow the machine to
warm up to room temperature. Try
again later.
Media Error The memory card is either corrupted,
incorrectly formatted, or there is a
problem with the memory card.
Remove the memory card from the
media drive (slot) of the machine and
format it correctly.
Put the card firmly into the slot again
to make sure it is in the correct
position. If the error remains, check
the media drive (slot) of the machine
by inserting a working memory card.
Media is Full. The memory card or USB Flash drive
you are using already contains 999
files.
Your machine can only save to your
memory card or USB Flash drive if it
contains less than 999 files. Delete
unused files and try again.
The memory card or USB Flash drive
you are using does not have enough
free space to scan the documents.
Press .
Delete unused files from your
memory card or USB Flash drive to
make some free space, and then try
again.
No Caller ID There is no incoming call history. You
did not receive calls or you have not
subscribed to the Caller ID service
from your telephone company.
If you want to use the Caller ID
feature, call your telephone company.
(See Caller ID (U.K. and Ireland only)
on page 64.)
No File The memory card or USB Flash drive
in the media drive does not contain a
.JPG file.
Insert a different memory card or USB
Flash drive containing .JPG files into
the slot.
No Ink Cartridge An ink cartridge is not installed
correctly.
Take out the new ink cartridge and
re-install it slowly and firmly until the
cartridge lever lifts. (See Replacing
the ink cartridges on page 98.)
Error Message Cause Action
Troubleshooting
113
B
No Paper Fed
No Paper Fed #1
No Paper Fed #2
The machine is out of paper, or paper
is not correctly loaded in the paper
tray.
Do one of the following:
Refill the paper in the paper tray,
and then press OK on the
Touchscreen.
Remove and reload the paper,
then press OK on the
Touchscreen. (See Loading
paper and other print media
on page 22.)
The paper tray was not fully inserted. Remove the paper tray and re-install
it until it locks into place, and then
press OK on the Touchscreen.
The paper was not inserted in the
centre position of the manual feed
slot.
Remove the paper and re-insert it in
the centre of the manual feed slot,
and then press OK on the
Touchscreen. (See Loading paper in
the manual feed slot on page 35.)
The Jam Clear Cover is not closed
correctly.
Make sure the Jam Clear Cover is
closed evenly at both ends. (See
Printer jam or paper jam
on page 121.)
Paper dust has accumulated on the
surface of the paper pick-up rollers.
Clean the paper pick-up rollers.
(See Advanced User’s Guide:
Cleaning the paper pick-up rollers.)
The paper is jammed in the machine. Remove the jammed paper by
following the steps in Printer jam or
paper jam on page 121.
If this error occurs often during
2-sided copying or 2-sided printing,
the paper feed rollers may be stained
with ink. Clean the paper feed rollers.
(See Advanced User’s Guide:
Cleaning the paper feed rollers.)
No Response/Busy The number you dialled has not
answered or is busy.
Verify the number and try again.
Out of Fax Memory The fax memory is full. Do one of the following:
Clear the data from the memory.
To gain extra memory, you can
turn off Memory Receive.
(See Advanced User’s Guide:
Turning off Memory Receive
operations.)
Print the faxes that are in the
memory. (See Advanced User’s
Guide: Printing a fax from the
memory.)
Error Message Cause Action
114
Out of Memory The machine's memory is full. If a fax-sending or copy operation
is in process:
Press or Quit or Close and
wait until the other operations that
are in process finish, and then try
again.
Press Send Now to send the
pages scanned so far.
Press Partial Print to copy
the pages scanned so far.
Clear the data in the memory. To
gain extra memory, you can turn
off Memory Receive.
(See Advanced User’s Guide:
Turning off Memory Receive
operations.)
Print the faxes that are in the
memory. (See Advanced User’s
Guide: Printing a fax from the
memory.)
Paper Jam [Front] The paper is jammed in the machine. Remove the jammed paper by
following the steps in Printer jam or
paper jam on page 121.
Make sure the paper guides are set to
the correct paper size. DO NOT
extend the paper tray when you load
A5 or smaller size paper.
If there is a repeat paper jam, a small
piece of paper may be stuck in the
machine. Make sure paper is not still
jammed in the machine. (See
Additional paper jam clear operations
on page 125.)
Error Message Cause Action
Troubleshooting
115
B
Paper Jam [Front,Rear]
The paper is jammed in the machine. Remove the jammed paper by
following the steps in Printer jam or
paper jam on page 121.
Make sure the paper guides are set to
the correct paper size. DO NOT
extend the paper tray when you load
A5 or smaller size paper.
If there is a repeat paper jam, a small
piece of paper may be stuck in the
machine. Make sure paper is not still
jammed in the machine. (See
Additional paper jam clear operations
on page 125.)
More than one sheet of paper was
placed in the manual feed slot.
—OR—
Another sheet of paper was placed in
the manual feed slot before the
Touchscreen showed
Put paper in Manual Feed Slot,
and then Press [OK]
.
Do not put more than one sheet of
paper in the manual feed slot at any
one time. Wait until the Touchscreen
shows
Put paper in Manual Feed Slot,
and then Press [OK].
before you
feed the next sheet of paper in the
manual feed slot.
Remove the jammed paper by
following the steps in Printer jam or
paper jam on page 121.
Paper Jam [Rear] The paper is jammed in the machine. Remove the jammed paper by
following the steps in Printer jam or
paper jam on page 121.
Make sure the paper guides are set to
the correct paper size. DO NOT
extend the paper tray when you load
A5 or smaller size paper.
If there is a repeat paper jam, a small
piece of paper may be stuck in the
machine. Make sure paper is not still
jammed in the machine. (See
Additional paper jam clear operations
on page 125.)
Paper dust has accumulated on the
surface of the paper pick-up rollers.
Clean the paper pick-up rollers.
(See Advanced User’s Guide:
Cleaning the paper pick-up rollers.)
Paper tray not
detected
The paper tray is not completely
inserted.
Slowly push the paper tray
completely into the machine.
Paper or a foreign object has
prevented the paper tray from being
inserted properly.
Pull the paper tray out of the machine,
and remove the jammed paper or
foreign object. Slowly push the paper
tray completely into the machine.
Error Message Cause Action
116
Touchscreen
Initialisation Failed
The Touchscreen was pressed
before the power on initialization was
completed.
Make sure that nothing is touching or
resting on the Touchscreen,
especially when plugging the
machine in.
Debris may be stuck between the
lower part of the Touchscreen and its
frame.
Insert a piece of stiff paper between
the lower part of the Touchscreen and
its frame and slide it back and forth to
push out the debris.
Unable to Clean XX
Unable to Initialize XX
Unable to Print XX
The machine has a mechanical
problem.
—OR—
A foreign object, such as a paper clip
or a piece of ripped paper, is in the
machine.
Open the scanner cover and remove
any foreign objects and paper scraps
from inside the machine. If the error
message continues, disconnect the
machine from the power for several
minutes, and then reconnect it.
For more information, see Additional
paper jam clear operations
on page 125.
(The machine can be turned off for
approximately 24 hours without losing
faxes stored in the memory. See
Transferring your faxes or Fax
Journal report on page 118.)
Unable to Scan XX The machine has a mechanical
problem.
Disconnect the machine from the
power for several minutes, and then
reconnect it.
The machine can be turned off for
approximately 24 hours without losing
faxes stored in the memory. (See
Transferring your faxes or Fax
Journal report on page 118.)
Unusable Device
Disconnect device from
front connector & turn
machine off & then on
A broken device has been connected
to the USB direct interface.
Unplug the device from the USB
direct interface, then press to
turn the machine off and then on
again.
Unusable Device
Please disconnect
USB device.
A USB device or USB Flash drive that
is not supported has been connected
to the USB direct interface.
For more information, visit us at
http://solutions.brother.com/.
Unplug the device from the USB
direct interface. Turn the machine off
and then on again.
Wrong Ink Colour An ink cartridge has been installed in
the wrong position.
Check which ink cartridges are not
matched by colour to their ink
cartridge positions and move them to
their correct positions.
Error Message Cause Action
Troubleshooting
117
B
Wrong Paper
Wrong Paper #1
Wrong Paper #2
The paper size setting does not
match the size of paper in the tray.
1 Check that the paper size you
choose matches the size of paper
in the tray.
(See Paper Size and Type
on page 39.)
2 Make sure you load the paper in
the proper orientation, by setting
the paper guides to the indicators
for your paper size. (See Loading
paper and other print media
on page 22.)
3 After you have checked the paper
size and the paper orientation,
press OK on the Touchscreen.
The paper orientation is incorrect for
the paper size.
You did not set the paper guides in
the tray to the indicators for the paper
size you are using.
If you are printing from your
computer, make sure the paper size
you choose in the printer driver
matches the size of paper in the tray.
(See Software and Network User’s
Guide.)
Wrong Tray Setting The machine’s Paper Size and Tray
Use settings do not match the size of
paper in the tray you are using.
Follow the instructions on the
Touchscreen and try to print again.
Configure the paper size setting for
the tray according to the on-screen
instructions.
Error Message Cause Action
118
Error animations B
Error animations display step-by-step
instructions when paper gets jammed. You
can read the steps at your own pace by
pressing c to see the next step and d to go
back a step.
Transferring your faxes or Fax
Journal report B
If the Touchscreen shows:
Unable to Clean XX
Unable to Initialize XX
Unable to Print XX
Unable to Scan XX
We recommend transferring your faxes to
another fax machine or to your PC. (See
Transferring faxes to another fax machine
on page 118 or Transferring faxes to your PC
on page 118.)
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring the Fax Journal
report to another fax machine on page 119.)
Transferring faxes to another fax
machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Quick
Setup Guide: Enter personal information
(Station ID).)
aPress to temporarily interrupt the
error.
bPress .
cPress All Settings.
dSwipe up or down, or press a or b to
display Service.
ePress Service.
fPress Data Transfer.
gPress Fax Transfer.
hDo one of the following:
If the Touchscreen shows No Data,
there are no faxes left in the
machine's memory.
Press Close, and then press .
Enter the fax number to which faxes
will be forwarded.
iPress Fax Start.
Transferring faxes to your PC B
You can transfer the faxes from your
machine's memory to your PC.
aPress to temporarily interrupt the
error.
bMake sure you have installed
MFL-Pro Suite on your PC, and then
turn on PC-FAX Receiving on the PC.
Do one of the following:
(Windows® XP, Windows Vista® and
Windows®7)
From (Start), select All Programs,
Brother, MFC-XXXX,
PC-FAX Receiving, and select
Receive. (where XXXX is your model
name.)
(Windows®8)
Click (Brother Utilities), and then
click the drop-down list and select your
model name (if not already selected).
Click PC-FAX Receive in the left
navigation bar, and then click Receive.
Troubleshooting
119
B
cMake sure you have set PC-Fax
Receive on the machine. (See PC-FAX
Receiving (Windows®) on page 62.)
If faxes are in the machine’s memory
when you set up PC-Fax Receive, the
Touchscreen will ask if you want to
transfer the faxes to your PC.
dDo one of the following:
To transfer all faxes to your PC,
press Yes. If Fax Preview is set to
Off, you will be asked if you want to
also turn on the backup print option.
To exit and leave the faxes in the
memory, press No.
ePress .
Transferring the Fax Journal report to
another fax machine B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Quick
Setup Guide: Enter personal information
(Station ID).)
aPress to temporarily interrupt the
error.
bPress .
cPress All Settings.
dSwipe up or down, or press a or b to
display Service.
ePress Service.
fPress Data Transfer.
gPress Report Transfer.
hEnter the fax number to which the Fax
Journal report will be forwarded.
iPress Fax Start.
Document jam B
Documents can jam in the ADF unit if they are
not inserted or fed correctly, or if they are too
long. Follow the steps to clear a document
jam.
Document is jammed in the top of the
ADF unit B
aTake out any paper from the ADF that is
not jammed.
bOpen the ADF cover.
cRemove the jammed document by
pulling it upward.
1 ADF cover
dClose the ADF cover.
ePress .
IMPORTANT
To avoid document jams, close the ADF
cover correctly by pushing it gently in the
centre.
1
120
Document is jammed inside the ADF
unit B
aTake any paper that is not jammed out
of the ADF.
bLift the document cover.
cPull the jammed document out to the
left.
1 document cover
dClose the document cover.
ePress .
Removing small documents jammed
in the ADF B
aLift the document cover.
bInsert a piece of stiff paper, such as
cardstock, into the ADF to push any
small paper scraps through.
1 document cover
cClose the document cover.
dPress .
1
1
Troubleshooting
121
B
Printer jam or paper jam B
Located and removed the jammed paper by
following these steps.
aUnplug the machine from the electrical
socket.
bPull paper tray #1 (1) and then tray
#2 (2) completely out of the machine.
If the Touchscreen shows
Paper Jam [Rear], go to step j.
cPull out the jammed paper (1).
dLift the green Jam Clear Flap, and
remove the jammed paper.
eMake sure you look carefully inside the
machine above and below the green
Jam Clear Flap for any pieces of paper.
1
2
1
122
fUsing both hands, use the finger holds
on each side of the machine to lift the
scanner cover (1) into the open position.
gSlowly pull the jammed paper (1) out of
the machine.
hMove the print head (if necessary) to
reach any paper remaining in this area.
Make sure no jammed paper is left in the
corners of the machine (1) and (2).
IMPORTANT
• If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
reach the paper.
• If the print head is in the right corner as
shown in the illustration, you cannot move
the print head. Re-connect the power
cord. Hold down until the print head
moves to the centre. Then unplug the
machine from the power source and
remove the paper.
• If ink gets onto your skin, immediately
wash with soap and plenty of water.
1
1
1
2
Troubleshooting
123
B
iMake sure you look carefully inside (1)
for any pieces of paper.
Do one of the following:
If the Touchscreen shows
Paper Jam [Front], go to
step n.
If the Touchscreen shows
Paper Jam [Front,Rear], go to
step j.
jOpen the Jam Clear Cover at the back
of the machine.
kOpen the inside cover (1).
lMake sure you look carefully inside for
any jammed paper. If there is any
jammed paper, slowly pull it out of the
machine.
1
1
124
mClose the inside cover and Jam Clear
Cover. Make sure the covers are closed
completely.
nPut the paper tray firmly back in the
machine.
oGently close the scanner cover using
the finger holds on each side.
CAUTION
Be careful not to pinch your fingers when
you close the scanner cover.
Always use the finger holds provided on
each side of the scanner cover when
opening and closing it.
NOTE
Make sure you pull out the paper support
until it clicks.
pRe-connect the power cord.
NOTE
If there is a repeat paper jam, a small
piece of paper may be stuck in the
machine. (See Additional paper jam clear
operations on page 125.)
Troubleshooting
125
B
Additional paper jam clear operationsB
aUsing both hands, use the finger holds
on each side of the machine to lift the
scanner cover (1) into the open position.
Move the print head (if necessary) to
reach any paper remaining in this area.
Make sure no jammed paper is left in the
corners of the machine (2) and (3).
NOTE
If the print head is at the right corner as
shown in the illustration, hold down
until the print head moves to the centre.
bUnplug the machine from the electrical
socket.
cGently close the scanner cover using
the finger holds on each side.
CAUTION
Be careful not to pinch your fingers when
you close the scanner cover.
Always use the finger holds provided on
each side of the scanner cover when
opening and closing it.
dOpen the manual feed slot cover.
1
2
3
126
ePut only one sheet of A4 or Letter size
thick paper, such as glossy paper, in
Landscape orientation in the manual
feed slot.
Push the paper into the manual feed
slot.
NOTE
• We recommend you use glossy paper.
• If you don't push the paper far enough into
the manual feed slot, the machine will not
feed it when you re-connect the power
cord.
fRe-connect the power cord.
The paper you placed in the manual
feed slot will be fed through the machine
and ejected.
gUsing both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
Make sure that a piece of paper is not
still jammed inside the machine.
Gently close the scanner cover using
the finger holds on each side.
Troubleshooting
127
B
If you are having difficulty with your machine B
NOTE
• For technical help, you must contact Brother customer support.
• If you think there is a problem with your machine, check the following chart and follow the
troubleshooting tips. You can correct most problems by yourself.
• If you need additional help, the Brother Solutions Center offers the latest FAQs and
troubleshooting tips.
Visit us at http://solutions.brother.com/.
Printing Difficulties
Difficulty Suggestions
No printout. Check that the correct printer driver has been installed and chosen.
Check to see if the Touchscreen is showing an error message.
(See Error and maintenance messages on page 108.)
Make sure that the machine is online.
(Windows® XP and Windows Server® 2003)
Click Start/Printers and Faxes. Right-click Brother MFC-XXXX Printer (where
XXXX is your model name). If the printer is offline, it will show Use Printer Online.
Select this option to enable the printer.
(Windows Vista® and Windows Server® 2008)
Click /Control Panel/Hardware and Sound/Printers. Right-click
Brother MFC-XXXX Printer (where XXXX is your model name). If the printer is
offline, it will show Use Printer Online. Select this option to enable the printer.
(Windows® 7 and Windows Server® 2008 R2)
Click /Devices and Printers. Right-click Brother MFC-XXXX Printer (where
XXXX is your model name) and choose Seewhat’sprinting. Click Printer and
make sure that Use Printer Offline is cleared.
(Windows® 8 and Windows Server® 2012)
Move your mouse to the lower right corner of your desktop. When the menu bar
appears, click Settings, and then click Control Panel. In the
Hardware and Sound (Hardware) group, click View devices and printers.
Right-click Brother MFC-XXXX Printer (where XXXX is your model name) and
select Seewhat’sprinting. If printer driver options appear, select your printer
driver. Click Printer in the menu bar and make sure that Use Printer Offline is not
selected.
One or more ink cartridges have reached the end of their life.
(See Replacing the ink cartridges on page 98.)
128
No printout.
(continued)
The document will not print if the old, unprinted data remains in the printer driver
spooler. Open the printer icon, and then delete all the data. Your printer icon can
be found in the following way:
(Windows® XP and Windows Server® 2003)
Click Start/Printers and Faxes.
(Windows Vista® and Windows Server® 2008)
Click /Control Panel/Hardware and Sound/Printers.
(Windows® 7 and Windows Server® 2008 R2)
Click /Devices and Printers/Printers and Faxes.
(Windows® 8 and Windows Server® 2012)
Move your mouse to the lower right corner of your desktop. When the menu bar
appears, click Settings/Control Panel/Hardware and Sound (Hardware)
group/View devices and printers/Printers.
(Mac OS X v10.6.8)
Click System Preferences/Print & Fax.
(OS X v10.7.x, 10.8.x)
Click System Preferences/Print & Scan.
The headers or footers appear
when the document displays on the
screen but they do not show up
when it is printed.
There is an unprintable area on the top and bottom of the page. Adjust the top and
bottom margins in your document to allow for this.
(See Unprintable area on page 38.)
Cannot perform “Page Layout”
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow. Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver as follows:
(Windows®)
Click Colour Settings on the Advanced tab, and make sure you clear
Colour Enhancement.
(Macintosh)
Choose Color Settings, click Advanced Color Settings, and make sure you
clear Color Enhancement.
Turn the Borderless feature off. Borderless printing is slower than normal printing.
(See Software and Network User’s Guide.)
Colour Enhancement is not
working correctly.
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Machine does not print from
Adobe® Illustrator®.
Try to reduce the print resolution.
(See Software and Network User’s Guide.)
Printing Difficulties (continued)
Difficulty Suggestions
Troubleshooting
129
B
Print Quality Difficulties
Difficulty Suggestions
Poor print quality. Check the print quality. (See Checking the print quality on page 103.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using.
(See Paper Size and Type on page 39.)
(See Software and Network User’s Guide.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Brother
Original cartridges stay usable for up to two years if kept in their original
packaging.)
The ink cartridge has been in your machine for over six months.
The ink cartridge may not have been stored correctly before use.
Make sure you are using Brother Original Innobella™ ink. Brother does not
recommend the use of cartridges other than Brother Original cartridges or the
refilling of used cartridges with ink from other sources.
Make sure you are using one of the recommended types of paper.
(See Acceptable paper and other print media on page 40.)
The recommended environment for your machine is between 20 C to 33 C.
White horizontal lines appear in text
or graphics.
A4, Letter and Executive
A3, Ledger, Legal, A5, A6,
envelopes, Photo (10 15 cm),
Photo L (89 127 mm), Photo 2L
(13 18 cm) and Index Card
(127 203 mm)
Clean the print head. (See Cleaning the print head on page 102.)
Make sure you are using Brother Original Innobella™ ink.
Try using the recommended types of paper.
(See Acceptable paper and other print media on page 40.)
To prolong print head life, provide the best ink cartridge economy and maintain
print quality, we do not recommend frequently unplugging the machine and/or
leaving the machine unplugged for extended periods of time. We recommend
using to power down the machine. Using allows minimal power to the
machine ensuring periodic cleanings of the print head occur.
130
The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 102.)
Make sure you are using Brother Original Innobella™ ink.
To prolong print head life, provide the best ink cartridge economy and maintain
print quality, we do not recommend frequently unplugging the machine and/or
leaving the machine unplugged for extended periods of time. We recommend
using to power down the machine. Using allows minimal power to the
machine ensuring periodic cleanings of the print head occur.
Characters and lines are blurred. Check the printing alignment. (See Checking the print alignment on page 104.)
Printed text or images are skewed. Make sure the paper is loaded correctly in the paper tray and the paper guides are
adjusted correctly. (See Loading paper and other print media on page 22.)
Make sure the Jam Clear Cover is closed correctly.
Smudge or stain at the top centre of
the printed page.
Make sure the paper is not too thick or curled.
(See Acceptable paper and other print media on page 40.)
Printing appears dirty or ink seems
to run.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other print media on page 40.) Don't handle the paper until the ink is
dry.
Make sure the print side is face down in the paper tray.
Make sure you are using Brother Original Innobella™ ink.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the printer driver.
Ink is smudged or wet when using
glossy photo paper.
Be sure to check the front and back of the paper. Place the glossy surface (printing
surface) face down. (See Paper Size and Type on page 39.)
If you use glossy photo paper, make sure that the paper type setting is correct.
Printouts appear dirty or the paper
jams when using A3 paper.
(PC print for Windows®)
Select Slow Drying Paper in the Basic tab of the printer driver.
(PC print for Macintosh)
Select Print Settings from the drop-down list and then check Slow Drying Paper
of the printer driver.
(Copy)
Adjust the copy density to make copies lighter. (See Advanced User’s Guide:
Adjusting Density.)
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Advanced User’s Guide:
Cleaning the machine’s printer platen.)
Make sure you are using Brother Original Innobella™ ink.
Make sure you are using the paper support flap.
(See Loading paper and other print media on page 22.)
Make sure the paper feed rollers are not dirty with ink.
(See Advanced User’s Guide: Cleaning the paper feed rollers.)
The machine prints dense lines on
the page.
(Windows®)
Select Reverse Order in the Basic tab of the printer driver.
Print Quality Difficulties (continued)
Difficulty Suggestions
Troubleshooting
131
B
The printouts are wrinkled. (Windows®)
In the printer driver Advanced tab, click Colour Settings and clear
Bi-Directional Printing.
(Macintosh)
In the printer driver, choose Print Settings, click Advanced, choose
Other Print Options and clear Bi-Directional Printing.
Make sure you are using Brother Original Innobella™ ink.
Paper Handling Difficulties
Difficulties Suggestions
The machine does not feed paper. Make sure the paper tray is pushed in all the way until it clicks into place.
Make sure the Jam Clear Cover at the back of the machine is closed.
If the Touchscreen shows the Paper Jam message and you still have a problem,
see Error and maintenance messages on page 108.
If there is no paper, load a new stack of paper into the paper tray.
If there is paper in the paper tray, make sure it is straight. If the paper is curled,
straighten it. Sometimes it is helpful to remove the paper, turn the stack over and
put it back into the paper tray.
Reduce the amount of paper in the paper tray, and then try again.
Clean the paper pick-up rollers.
(See Advanced User’s Guide: Cleaning the paper pick-up rollers.)
Photo paper does not feed
correctly.
When you print on Brother Photo paper, load one extra sheet of the same photo
paper in the paper tray. An extra sheet has been included in the paper package
for this purpose.
Machine feeds multiple pages. Do the following:
(See Loading paper and other print media on page 22.)
Make sure the paper is loaded correctly in the paper tray.
Remove all the paper from the tray and fan the stack of paper well, then put it
back in the tray.
Make sure you do not push the paper in too far.
Make sure the Jam Clear Cover is closed correctly. (See Printer jam or paper jam
on page 121.)
Make sure the Base Pad in the paper tray is not dirty. (See Advanced User’s
Guide: Cleaning the paper pick-up rollers.)
There is a paper jam. See Printer jam or paper jam on page 121. Make sure the paper guides are set to
the correct paper size. Do not extend the paper tray when you load A5 or smaller
size paper.
Paper jam reoccurs. If there is a repeat paper jam, a small piece of paper may be stuck in the machine.
Make sure paper is not still jammed in the machine. (See Additional paper jam
clear operations on page 125.)
Print Quality Difficulties (continued)
Difficulty Suggestions
132
The paper jams when you use
2-sided copy or 2-sided print.
Use one of the jam prevention settings, 2-sided 1 or 2-sided 2.
For copying
(See Advanced User’s Guide: 2-sided copying.)
For printing
(See Software and Network User’s Guide.)
If paper jams occur often during 2-sided copying or 2-sided printing, the paper
feed rollers may be stained with ink. Clean the paper feed rollers. (See Advanced
User’s Guide: Cleaning the paper feed rollers.)
Printing Received Faxes
Difficulty Suggestions
Condensed print
Horizontal streaks
Top and bottom sentences are
cut off
Missing lines
Usually this is caused by a poor telephone connection. You can check this by
making a test copy; if your copy looks good, you probably had a bad connection
with static or interference on the telephone line. Ask the other party to re-send the
fax.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Left and right margins are cut off or
a single page is printed on two
pages.
If the received faxes are divided and printed on two pages or if you get an extra
blank page, your paper size setting may not be correct for the paper you are using.
(See Paper Size and Type on page 39.)
Turn on Auto Reduction. (See Advanced User’s Guide: Printing a reduced
incoming fax.)
Received colour fax prints only in
monochrome.
Replace the colour ink cartridges that have reached the end of their life, and then
ask the other person to send the colour fax again.
(See Replacing the ink cartridges on page 98.)
Telephone Line or Connections
Difficulty Suggestions
Dialling does not work.
(No dial tone)
Check the line cord connections.
Change the Tone/Pulse setting.
(See Quick Setup Guide.)
If there is no dial tone, connect a known-working telephone and telephone line
cord to the socket. Then lift the external telephone's handset and listen for a dial
tone. If there is still no dial tone, ask your telephone company to check the line
and/or wall socket.
The machine does not answer
when called.
Make sure the machine is in the correct Receive Mode for your setup.
(See Choose the Receive Mode on page 53.) Check for a dial tone. If possible, call
your machine to hear it answer. If there is still no answer, check the telephone line
cord connection. If there is no ringing when you call your machine, ask your
telephone company to check the line.
Paper Handling Difficulties (continued)
Difficulties Suggestions
Troubleshooting
133
B
Receiving Faxes
Difficulty Suggestions
Cannot receive a fax. Check all line cord connections. Make sure the telephone line cord is plugged into
the telephone wall socket and the LINE socket inside the machine. If you
subscribe to DSL or VoIP services, contact your service provider for connection
instructions. To lower the modem speed and turn off ECM (error correction mode),
see Telephone line interference / VoIP on page 139.
Make sure the machine is in the correct Receive Mode. This is determined by the
external devices and telephone subscriber services you have on the same line as
the Brother machine. (See Choose the Receive Mode on page 53.)
If you have a dedicated fax line and want your Brother machine to automatically
answer all incoming faxes, select Fax Only mode.
If your Brother machine shares a line with an external answering machine, select
External TAD mode. In External TAD mode, your Brother machine will
automatically receive incoming faxes and voice callers will be able to leave a
message on your answering machine.
If your Brother machine shares a line with other telephones and you want it to
automatically answer all incoming faxes, select Fax/Tel mode. In Fax/Tel
mode, your Brother machine will automatically receive faxes and produce a fast
double-ring to alert you to answer voice calls.
If you do not want your Brother machine to automatically answer incoming faxes,
select Manual mode. In Manual mode, you must answer every incoming call and
activate the machine to receive faxes.
Another device or service at your location may be answering the call before your
Brother machine answers. To test this, lower the Ring Delay setting:
If the Receive Mode is set to Fax Only or Fax/Tel, reduce the Ring Delay
to 1 ring. (See Ring Delay on page 56.)
If the Receive Mode is set to External TAD, reduce the number of rings
programmed on your answering machine to 2.
If the Receive Mode is set to Manual, DO NOT adjust the Ring Delay setting.
Have someone send you a test fax:
If you received the test fax successfully, your machine is operating correctly.
Remember to reset your Ring Delay or answering machine setting back to
your original setting. If receiving problems recur after resetting the Ring Delay,
then a person, device, or subscriber service is answering the fax call before
the machine has a chance to answer.
If you were not able to receive the fax, then another device or subscriber
service may be interfering with your fax reception or there may be a problem
with your fax line.
134
Cannot receive a fax.
(continued)
If you are using a telephone answering machine (External TAD mode) on the
same line as the Brother machine, make sure your answering machine is set up
correctly. (See Connecting an external TAD (telephone answering device)
on page 67.)
1 Connect the external TAD as shown in the illustration on page 67.
2 Set your answering machine to answer in one or two rings.
3 Record the outgoing message on your answering machine.
Record five seconds of silence at the beginning of your outgoing
message.
Limit your speaking to 20 seconds.
End your outgoing message with your Remote Activation Code for people
sending manual faxes. For example: “After the beep, leave a message or
press l51 and Start to send a fax.”
4 Set your answering machine to answer calls.
5 Set your Brother machine’s Receive Mode to External TAD. (See Choose
the Receive Mode on page 53.)
Make sure your Brother machine’s Fax Detect feature is turned On. Fax Detect is
a feature that allows you to receive a fax even if you have answered the call on an
external or extension telephone. (See Fax Detect on page 57.)
If you often get transmission errors due to possible interference on the telephone
line, try changing the Compatibility setting to Basic(for VoIP). (See
Telephone line interference / VoIP on page 139.)
If you connect your machine to a PBX or ISDN line, set the menu setting of
Telephone Line Type to your telephone line type. (See Setting the Telephone Line
Type on page 65.)
Sending Faxes
Difficulty Suggestions
Cannot send a fax. Check all line cord connections. Make sure the telephone line cord is plugged into
the telephone wall socket and the LINE socket inside the machine.
Print the Transmission Verification Report and check for an error. (See Advanced
User’s Guide: Reports.)
Contact your administrator to check your Secure Function Lock Settings.
Ask the other party to check that the receiving machine has paper.
Poor fax send quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is poor, clean the scanner. (See
Cleaning the scanner glass on page 101.)
Receiving Faxes (continued)
Difficulty Suggestions
Troubleshooting
135
B
Transmission Verification Report
says RESULT:ERROR.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get RESULT:ERROR on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Memory Receive (See Advanced User’s Guide: Turning off
Memory Receive operations.), print fax messages from the machine’s memory
(See Advanced User’s Guide: Printing a fax from the memory.), or cancel a
Delayed Fax or Polling Job. (See Cancelling a fax in process on page 51.)
(See Advanced User’s Guide: Checking and cancelling waiting jobs.) If the
problem continues, ask the telephone company to check your telephone line.
If you often get transmission errors due to possible interference on the telephone
line, try changing the machine's Compatibility setting to Basic(for VoIP).
(See Telephone line interference / VoIP on page 139.)
If you connect your machine to PBX or ISDN, set the menu setting of Telephone
Line Type to your telephone line type. (See Setting the Telephone Line Type
on page 65.)
Vertical black lines when sending. Black vertical lines on faxes you send are typically caused by dirt or correction fluid
on the glass strip. Clean the glass strip. (See Cleaning the scanner glass
on page 101.)
Handling Incoming Calls
Difficulty Suggestions
The machine “hears” a voice as a
CNG Tone.
If Fax Detect is set to On, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax-receiving tones. Deactivate the machine by pressing .
Try avoiding this problem by turning Fax Detect to Off.
(See Fax Detect on page 57.)
Sending a fax call to the machine. If you answered on an extension or external telephone, press your Remote
Activation Code (the factory default is l51). If you answered on an external
telephone, press Fax Start, and then press Receive to receive the fax. When
your machine answers, hang up.
Custom features on a single line. If you have Call Waiting, Call Waiting/Caller ID, Caller ID, Voice Mail, an
answering machine, an alarm system or other custom feature on a single
telephone line with your machine, it may create a problem sending or receiving
faxes.
For example: If you subscribe to Call Waiting or another custom service and its
signal comes through the line while your machine is sending or receiving a fax, the
signal can temporarily interrupt the faxes. Brother's ECM (Error Correction Mode)
feature should help overcome this problem. This condition is related to the
telephone system industry and is common to all devices that send and receive
information on a single, shared line with custom features. If avoiding a slight
interruption is crucial to your business, we recommend using a separate
telephone line with no custom features.
Sending Faxes (continued)
Difficulty Suggestions
136
Copying Difficulties
Difficulty Suggestions
Cannot make a copy. Contact your administrator to check your Secure Function Lock Settings.
Vertical black lines or streaks
appear in copies.
Black vertical lines on copies are typically caused by dirt or correction fluid on the
glass strip. Clean the glass strip, scanner glass, and the white bar and white
plastic above them. (See Cleaning the scanner glass on page 101.)
Poor copy results when using the
ADF.
Try using the scanner glass. (See Using the scanner glass on page 46.)
Fit to Page does not work correctly. Make sure your source document is not skewed.
Reposition the document and try again.
Scanning Difficulties
Difficulty Suggestions
TWAIN or WIA errors appear when
starting to scan. (Windows®)
Make sure the Brother TWAIN or WIA driver is chosen as the primary source in
your scanning application. For example, in Nuance™ PaperPort™ 12SE, click
Scan Settings, Select to choose the Brother TWAIN/WIA driver.
TWAIN or ICA errors appear when
starting to scan. (Macintosh)
Make sure the Brother TWAIN driver is chosen as the primary source.
In PageManager, click File, Select Source and choose the Brother TWAIN driver.
You can also scan documents using the ICA Scanner Driver.
(See Software and Network User’s Guide.)
OCR does not work. Try increasing the scanner resolution.
(Macintosh)
Presto! PageManager must be downloaded and installed before use.
For more information, see Accessing Brother Support (Macintosh) on page 5.
Poor scanning results when using
the ADF.
Vertical black lines appear in
the scanned data.
Clean the white bar and the glass strip underneath it. (See Cleaning the scanner
glass on page 101.)
Try using the scanner glass. (See Using the scanner glass on page 46.)
PhotoCapture Center™ Difficulties
Difficulty Suggestions
Removable Disk does not work
correctly.
1 Take out the memory card or USB Flash drive and put it back in again.
2 If you have tried “Eject” from within Windows®, take out the memory card or
USB Flash drive before you continue.
3 If an error message appears when you try to eject the memory card or USB
Flash drive, it means the card is being accessed. Wait a while, and then try
again.
4 If all of the above do not work, turn off your PC and machine, and then turn
them on again.
Cannot access Removable Disk
from the computer.
Make sure that you have correctly inserted the memory card or USB Flash drive.
Part of my photo is missing when
printed.
Make sure that Borderless printing and Cropping are turned off. (See Advanced
User’s Guide: Borderless printing and Cropping.)
Troubleshooting
137
B
Software Difficulties
Difficulty Suggestions
Cannot install software or print. (Windows®)
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
“Device Busy” Make sure the machine is not showing an error message on the Touchscreen.
Network Difficulties
Difficulty Suggestions
Cannot print over the network. Make sure that your machine is powered on and is online and in the Ready mode.
Print a Network Configuration Report (See Advanced User’s Guide: Reports.) and
check the current Network settings printed in this list. Reconnect the LAN cable to
the hub to verify that the cabling and network connections are good. If possible,
try connecting the machine to a different port on your hub using a different cable.
If the connections are good, the machine shows LAN Active for 2 seconds.
If you are using a wireless connection or are having network problems,
see Software and Network User’s Guide.
The network scanning feature does
not work.
It is necessary to configure the third-party Security/Firewall Software to allow
Network scanning. To add port 54925 for Network scanning, enter the information
below:
In Name: Enter any description, for example Brother NetScan.
In Port number: Enter 54925.
In Protocol: UDP is selected.
Please refer to the instruction manual that came with your third-party
Security/Firewall Software or contact the software manufacturer.
(Macintosh)
Select Other from the Model drop-down list in the main screen of ControlCenter2.
In the Device Selector window, make sure Network is selected in
Connection Type, and then click Browse. Reselect your network machine, and
press OK.
The network PC-Fax Receive
feature does not work.
(Windows®)
It is necessary to set the third-party Security/Firewall Software to allow PC-FAX
Rx. To add port 54926 for Network PC-FAX Rx, enter the information below:
In Name: Enter any description, for example Brother PC-FAX Rx.
In Port number: Enter 54926.
In Protocol: UDP is selected.
Please refer to the instruction manual that came with your third-party
Security/Firewall Software or contact the software manufacturer.
The Brother software cannot be
installed.
(Windows®)
Allow network access to the following programs if your security software displays
an alert message during MFL-Pro Suite installation.
(Macintosh)
If you are using a firewall function of anti-spyware or antivirus security software,
temporarily disable it and then install the Brother software.
138
Cannot connect to wireless
network.
Investigate the problem using the WLAN Report.
Press , All Settings, and then swipe up or down, or press a or b to
display Print Reports. Press Print Reports. Swipe up or down, or press a
or b to display WLAN Report, and then press WLAN Report.
(See Software and Network User’s Guide.)
Difficulties when entering data
Difficulty Suggestions
The dial pad does not work when
entering numbers or characters.
Use the keyboard on the Touchscreen to enter information.
Network Difficulties (continued)
Difficulty Suggestions
Troubleshooting
139
B
Dial Tone detection B
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection, you can make your machine
dial as soon as it detects a dial tone. This
setting can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems when dialling, you should change it
back to the No Detection setting.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Initial Setup.
dPress Initial Setup.
eSwipe up or down, or press a or b to
display Dial Tone.
fPress Dial Tone.
gPress Detection or No Detection.
hPress .
Telephone line
interference / VoIP B
If you are having problems sending or
receiving a fax due to possible interference
on the telephone line, you can change the
compatibility setting which reduces the
modem speed to minimise errors.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Initial Setup.
dPress Initial Setup.
eSwipe up or down, or press a or b to
display Compatibility.
fPress Compatibility.
gPress High, Normal or
Basic(for VoIP).
Basic(for VoIP) cuts the
modem speed to 9,600 bps and
turns off colour fax receiving and
ECM, except for colour fax-sending.
Unless interference is a recurring
problem on your telephone line, you
may prefer to use it only when
needed.
To improve compatibility with most
VoIP services, Brother recommends
changing the compatibility setting to
Basic(for VoIP).
Normal sets the modem speed at
14,400 bps.
High increases the modem speed to
33,600 bps. (factory default)
hPress .
NOTE
VoIP (Voice over IP) is a type of phone
system that uses an Internet connection,
rather than a traditional phone line.
140
Machine Information B
Checking the serial number B
You can see the machine’s serial number on
the Touchscreen.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Machine Info.
dPress Machine Info.
ePress Serial No.
Your machine’s serial number will
appear on the Touchscreen.
fPress .
Checking the firmware
version B
You can see the machine’s firmware version
on the Touchscreen.
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Machine Info.
dPress Machine Info.
ePress Firmware Version.
fPress Main Version.
Your machine’s firmware version will
appear on the Touchscreen.
gPress .
Reset functions B
The following reset functions are available:
1Machine Reset
You can reset all the machine’s settings
that you have changed, such as the date
and time, telephone line type and Ring
Delay.
2Network
You can reset the print server back to its
default factory settings, such as the
password and IP address information.
3Address Book & Fax
Address Book & Fax resets the following
settings:
Address Book
(Address Book and Setup Groups)
Programmed fax jobs in the memory
(Polled Transmit, Delayed Fax and
Delayed Batch Transmission)
Station ID
(Name and Number)
Remote Fax Options
(Fax Forwarding)
Report settings
(Transmission Verification Report,
Address Book and Fax Journal)
History
(Caller ID history and Outgoing Call)
Faxes in memory
4All Settings
You can restore all settings to the factory
default.
Brother strongly recommends performing
this procedure before handing over or
disposing of the machine.
Troubleshooting
141
B
NOTE
Unplug the interface cable before you
choose Network or All Settings.
How to reset the machine B
aPress .
bPress All Settings.
cSwipe up or down, or press a or b to
display Initial Setup.
dPress Initial Setup.
eSwipe up or down, or press a or b to
display Reset.
fPress Reset.
gPress the option you want to reset.
hPress Yes to confirm.
iPress Yes for 2 seconds to reboot the
machine.
142
C
Using the Settings
tables C
Your machine’s Touchscreen LCD is easy to
set up and operate. All you have to do is
press the settings and options you want to set
as they are displayed on the screen.
We have created step-by-step Settings tables
and Feature tables so you can see at-a-
glance all the available choices for each
setting and feature. You can use these tables
to quickly choose your preferred settings in
the machine.
Settings and feature tables C
Settings and feature tables
143
C
Settings tables C
The Settings tables will help you understand the settings selections that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
(Settings)C
Level1 Level2 Level3 Options Descriptions Page
(Date & Time)
Date — — Sets the date and time on
the screen and in the
headings of the faxes you
send.
See .
Time ——
Auto Daylight —On*
Off
Automatically changes for
Daylight Savings Time.
See .
Time Zone — — Sets the time zone for
your country.
See .
Ink (See (Ink) on page 188.)
Wi-Fi TCP/IP — — Lets you configure the
TCP/IP protocol.
See .
WLAN Assistant
— — You can configure your
wireless network settings
using the Brother
CD-ROM.
Setup Wizard — — You can manually
configure your print server
for a wireless network.
See .
WPS/AOSS — — You can easily configure
your wireless network
settings using the
one-button push method.
WPS w/ PIN Code
— — You can easily configure
your wireless network
settings using WPS with a
PIN.
See .
WLAN Status — — You can see the current
wireless network status.
MAC Address — — You can see your
machine's MAC address.
Fax Preview ——On
Off*
You can view faxes you
receive on the
Touchscreen.
58
See Software and Network User’s Guide.
See Quick Setup Guide.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
144
(Tray #1)
Paper Type —Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
Sets the type of paper in
paper tray #1.
39
Paper Size —A4*
A5
A3
10x15cm
Letter
Legal
Ledger
Sets the size of paper in
paper tray #1.
(Tray #2)
Paper Size —A4*
A3
Letter
Legal
Ledger
Sets the size of paper in
paper tray #2.
39
All Settings — — For details, see
All Settings in the
following table.
Configures the detailed
settings.
—
Level1 Level2 Level3 Options Descriptions Page
See Software and Network User’s Guide.
See Quick Setup Guide.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
145
C
All Settings C
Level1 Level2 Level3 Options Descriptions Page
General Setup Ink Test Print Print Quality
Alignment
Lets you check the print
quality or alignment.
103
104
Cleaning Black
Colour
All
Lets you clean the print
head.
102
Ink Volume — Lets you check the
available ink volume.
See .
Tray Setting Tray #1 Paper Type
(Options)
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
Sets the type of paper in
paper tray #1.
39
Paper Size
(Options)
A4*
A5
A3
10x15cm
Letter
Legal
Ledger
Sets the size of paper in
paper tray #1.
Tray #2 Paper Size
(Options)
A4*
A3
Letter
Legal
Ledger
Sets the size of paper in
paper tray #2.
39
Tray Use: Copy
Tray #1
Tray #2
Auto Tray Select
*
Choose the tray that will
be used for copying.
39
Tray Use: Fax Tray #1
Tray #2
Auto Tray Select
*
Choose the tray that will
be used for faxing.
40
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
146
General Setup
(Continued)
Volume Ring Off
Low
Med*
High
Adjusts the ring volume. See .
Beep Off
Low*
Med
High
Adjusts the volume of the
sounds when you press
the Touchscreen or
Touchpanel.
Speaker Off
Low
Med*
High
Adjusts the speaker
volume.
LCD Settings Backlight Light*
Med
Dark
You can adjust the
brightness of the
Touchscreen backlight.
Dim Timer Off
10Secs
20Secs
30Secs*
You can set how long the
Touchscreen backlight
stays on after the last
finger press.
Set Home Screen
—Home*
More
Shortcuts 1
Shortcuts 2
Shortcuts 3
Chooses the screen that
is displayed when you
press Home ( ) on the
Touchpanel.
13
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
147
C
General Setup
(Continued)
Sleep Mode —1Min
2Mins
3Mins
5Mins*
10Mins
30Mins
60Mins
You can choose how long
the machine will remain
idle before it goes into
Sleep mode.
See .
Function Lock Set Password — You can restrict selected
machine operations for up
to 10 restricted users and
for all other
non-authorized Public
users.
Lock OffiOn —
Shortcut
Settings
Shortcut Name
Edit Shortcut
Name
— You can change the
shortcut name.
19
Delete — Deletes the shortcut. 19
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
148
Fax Setup Receive Receive Mode Fax Only*
Fax/Tel
External TAD
Manual
Choose the Receive
Mode that best suits your
needs.
53
Ring Delay 0
1
2*
3
4
5
6
7
8
(Example for the
U.K.)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
56
F/T Ring Time 20Secs
30Secs*
40Secs
70Secs
Sets the length of the fast
double-ring time in
Fax/Tel mode.
56
Fax Preview On
Off*
You can view received
faxes on the
Touchscreen.
58
Fax Detect On*
Off
Receives fax messages
automatically when you
answer a call and hear fax
tones.
57
Remote Codes Remote Codes
(Options)
On*
Off
Act.Code (l51)
Deact.Code
(#51)
Allows you to answer all
calls at an extension or
external telephone and
use codes to turn the
machine on or off. You
can personalize these
codes.
70
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
149
C
Fax
(Continued)
Setup Receive
(Continued)
Auto Reduction
On*
Off
Cuts the size of incoming
faxes to fit the paper size.
See .
Memory Receive
Off*
Fax Forward
Fax Storage
PC Fax Receive
You can set the machine
to either forward fax
messages, store
incoming faxes in the
memory (so you can
retrieve them while you
are away from your
machine), or send faxes
to your PC.
If you choose
Fax Forward or
PC Fax Receive, you
can turn on the Backup
Print safety feature.
Report Setting
XMIT Report On
On+Image
Off*
Off+Image
Off2
Off2+Image
Choose the initial setup
for the Transmission
Verification Report.
52
Journal Period Journal Period
Sets the interval for the
automatic printing of the
Fax Journal.
If you have chosen any
other option than Off and
Every 50 Faxes, you
can set the time for the
chosen option.
If you have chosen
Every 7 Days, you can
set the day of the week.
See .
Time
Day
Print Document
— — Prints incoming faxes
stored in the memory.
Remote Access — --- Set your own code for
Remote Retrieval.
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
150
Fax
(Continued)
Dial Restriction
Dial Pad Enter # Twice
On
Off*
You can set whether to
restrict fax transmissions,
or require that the user
enters the number twice
in order to prevent
transmissions to an
incorrect address.
See .
Address Book Enter # Twice
On
Off*
Shortcuts Enter # Twice
On
Off*
LDAP Server Enter # Twice
On
Off*
Remaining Jobs
— — Check which jobs are in
the memory and cancel
chosen jobs.
Miscellaneous BT Call Sign
(U.K. Only)
On
Off*
Use with BT Call Sign.
Caller ID
(U.K. and Ireland
only)
On*
Off
View or print a list of the
last 30 Caller IDs stored in
the memory.
64
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
151
C
Level1 Level2 Level3 Level4 Options Descriptions Page
Network Wired LAN TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Choose the
BOOT method
that best suits
your needs.
See .
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the
Gateway
address.
Node Name
BRNXXXXXXXXXXXX
Enter the Node
name.
WINS
Configuration
Auto*
Static
Chooses the
WINS
configuration
mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary WINS
server.
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary DNS
server.
APIPA On*
Off
Automatically
allocates the IP
address from the
link-local address
range.
See Software and Network User’s Guide.
Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/.
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
152
Network
(Continued)
Wired LAN
(Continued)
TCP/IP
(Continued)
IPv6 On
Off*
Enable or disable
the IPv6 protocol.
If you want to use
the IPv6 protocol,
visit
http://solutions.
brother.com/ for
more information.
See .
Ethernet —Auto*
100B-FD
100B-HD
10B-FD
10B-HD
Chooses the
Ethernet link
mode.
Wired Status
—
Active 100B-FD
Active 100B-HD
Active 10B-FD
Active 10B-HD
Inactive
Wired OFF
You can see the
current wired
network status.
MAC Address — — You can see your
machine’s MAC
address.
WLAN TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCP
Chooses the
BOOT method
that best suits
your needs.
IP Address [000-255].
[000-255].
[000-255].
[000-255]
Enter the IP
address.
Subnet Mask [000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
Level1 Level2 Level3 Level4 Options Descriptions Page
See Software and Network User’s Guide.
Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/.
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
153
C
Network
(Continued)
WLAN
(Continued)
TCP/IP
(Continued)
Gateway [000-255].
[000-255].
[000-255].
[000-255]
Enter the
Gateway
address.
See .
Node Name
BRWXXXXXXXXXXXX
Enter the Node
name.
WINS
Configuration
Auto*
Static
Chooses the
WINS
configuration
mode.
WINS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary WINS
server.
DNS Server (Primary)
000.000.000.000
(Secondary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary DNS
server.
APIPA On*
Off
Automatically
allocates the IP
address from the
link-local address
range.
IPv6 On
Off*
Enable or disable
IPv6 protocol for
a wireless LAN.
If you want to use
the IPv6 protocol,
visit
http://solutions.
brother.com/ for
more information.
WLAN Assistant
— — You can
configure your
wireless network
settings using the
Brother
CD-ROM.
Setup Wizard
— — You can manually
configure your
print server for a
wireless network.
Level1 Level2 Level3 Level4 Options Descriptions Page
See Software and Network User’s Guide.
Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/.
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
154
Network
(Continued)
WLAN
(Continued)
WPS/AOSS — — You can easily
configure your
wireless network
settings using the
one-button push
method.
See .
WPS w/ PIN
Code
— — You can easily
configure your
wireless network
settings using
WPS with a PIN.
WLAN Status Status — You can see the
current wireless
network status.
Signal — You can see the
current wireless
network signal
strength.
SSID — You can see the
current SSID.
Comm. Mode — You can see the
current
Communication
Mode.
MAC Address — — You can see your
machine’s MAC
address.
Wi-Fi Direct
Push Button — — You can easily
configure your
Wi-Fi Direct™
network settings
using the
one-button push
method.
See .
PIN Code — — You can easily
configure your
Wi-Fi Direct™
network settings
using WPS with a
PIN.
Manual — — You can manually
configure your
Wi-Fi Direct™
network settings.
Group Owner —On
Off*
Sets your
machine as the
Group Owner.
Level1 Level2 Level3 Level4 Options Descriptions Page
See Software and Network User’s Guide.
Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/.
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
155
C
Network
(Continued)
Wi-Fi Direct
(Continued)
Device
Information
Device Name — You can see the
device name of
your machine.
See .
SSID — Shows SSID of
Group Owner.
When the
machine is not
connected,
Touchscreen
shows
Not Connected
.
IP Address — You can see the
current IP
Address of your
machine.
Status
Information
Status G/O Active
(**)
Client Active
Not Connected
Off
** = the number
of devices
You can see the
current Wi-Fi
Direct™ network
status.
Signal Strong
Medium
Weak
None
You can see the
current Wi-Fi
Direct™ network
signal strength.
When your
machine acts as
Group Owner, the
Touchscreen
always shows
Strong.
I/F Enable —On
Off*
Enable or Disable
the Wi-Fi Direct™
connection.
NFC ——On*
Off
Enable or Disable
the NFC function.
For more
information about
the NFC function,
see How to print
and scan with
NFC (Near Field
Communication)
on page 97.
—
Level1 Level2 Level3 Level4 Options Descriptions Page
See Software and Network User’s Guide.
Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/.
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
156
Network
(Continued)
E-mail/IFAX
(Available after
IFAX is
downloaded)
Mail Address
— — Enter the mail
address. (Up to
60 characters)
See .
Setup Server
SMTP Server Name
(Up to 30
characters)
IP Address
[000-255].
[000-255].
[000-255].
[000-255]
Enter the SMTP
server address.
SMTP Port [00001-65535] Enter the SMTP
port number.
Auth. for
SMTP
None*
SMTP-AUTH
POP bef. SMTP
Selects the
Security method
for E-mail
notification.
SMTP SSL/TLS
None*
SSL
TLS
Send or receive
an E-mail via an
E-mail server that
requires secure
SSL/TLS
communication.
Verify
SMTPCert.
On
Off*
Verify the SMTP
Server Certificate
automatically.
POP3 Server Name
(Up to 30
characters)
IP Address
[000-255].
[000-255].
[000-255].
[000-255]
Enter the POP3
server address.
POP3 Port [00001-65535] Enter the POP3
port number.
Mailbox Name
— Enter the mail box
name. (Up to
60 characters)
Mailbox
Password
— Enter the
password to login
to the POP3
server. (Up to
32 characters)
Level1 Level2 Level3 Level4 Options Descriptions Page
See Software and Network User’s Guide.
Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/.
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
157
C
Network
(Continued)
E-mail/IFAX
(Available after
IFAX is
downloaded)
(Continued)
Setup Server
(Continued)
POP3 SSL/TLS
None*
SSL
TLS
You can send or
receive an E-mail
via an E-mail
server that
requires secure
SSL/TLS
communication.
See .
Verify
POP3Cert.
On
Off*
Verify the POP3
Server Certificate
automatically.
APOP On
Off*
Enables or
disables APOP.
Setup Mail
RX
Auto Polling Auto Polling
(Options)
On*
Off
Automatically
checks the POP3
server for new
messages.
(When On
chosen)
Poll Frequency
(Options)
1Min
3Mins
5Mins
10Mins*
30Mins
60Mins
Sets the interval
for checking for
new messages
on the POP3
server.
Header All
Subject+From+To
None*
Selects the
contents of the
mail header to be
printed.
Delete Error
Mail
On*
Off
Deletes error
mails
automatically.
Notification
On
MDN
Off*
Receives
notification
messages.
Level1 Level2 Level3 Level4 Options Descriptions Page
See Software and Network User’s Guide.
Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/.
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
158
Network
(Continued)
E-mail/IFAX
(Available after
IFAX is
downloaded)
(Continued)
Setup Mail
TX
Sender Subject
— Displays the
subject that is
attached to the
Internet Fax data.
See .
Size Limit On
Off*
Limits the size of
E-mail
documents.
Notification
On
Off*
Sends notification
messages.
Setup Relay
Relay Broadcast
On
Off*
Relays a
document to
another fax
machine over the
Internet.
Relay Domain
— Registers the
Domain name.
Relay Report
On
Off*
Prints the Relay
Broadcast
Report.
Manual POP3
Receive
— — Accesses the
POP3 server and
confirms whether
an e-mail has
been received.
Web Connect
Settings
Proxy Settings
Proxy
Connection
On
Off*
You can change
the Web
connection
settings.
See .
Address —
Port —
User Name —
Password —
Network I/F ——Wired LAN*
WLAN
You can choose
the network
connection type.
See .
Network Reset
——Yes
No
Restores all
network settings
back to the
factory default.
Level1 Level2 Level3 Level4 Options Descriptions Page
See Software and Network User’s Guide.
Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/.
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
159
C
All Settings (continued) C
Level1 Level2 Level3 Options Descriptions Page
Print Reports XMIT Verify — — Prints these lists and
reports.
See .
Address Book ——
Fax Journal ——
User Settings ——
Network
Configuration
——
WLAN Report ——
Caller ID
history
——
Machine Info. Serial No. — — Lets you check the serial
number of your machine.
140
Firmware
Version
Main Version — Lets you check the
firmware version of your
machine.
140
Initial Setup Date & Time Date — Sets the date and time on
the screen and in the
headings of the faxes you
send.
105
Time —
Auto Daylight On*
Off
Automatically changes for
Daylight Savings Time.
See .
Time Zone — Sets the time zone for
your country.
See .
Station ID Fax
Name
— Enter your name and fax
number to appear on
each page you fax.
Tone/Pulse —Tone*
Pulse
Choose the dialling mode.
Dial Tone —Detection
No Detection*
Turns Dial Tone Detection
on or off.
139
Phone Line Set
—Normal*
PBX
ISDN
Choose the telephone
line type.
65
Compatibility —High*
Normal
Basic(for VoIP)
Adjusts the modem speed
to help resolve
transmission problems.
139
See Advanced User’s Guide.
See Quick Setup Guide.
The default settings are shown in Bold with an asterisk.
160
Initial Setup
(Continued)
Reset Machine Reset Yes
No
You can reset all the
machine’s settings that
you have changed, such
as the date and time,
telephone line type and
Ring Delay.
140
Network Yes
No
Resets the print server
back to its factory default
settings, such as the
password and IP address
information.
Address Book &
Fax
Yes
No
Deletes all stored
Address Book numbers
and faxes, restores the
Station ID, Address Book
List, Transmission
Verification Report and
Fax Journal back to the
factory default settings.
All Settings Yes
No
Resets all the machine’s
settings back to the
factory default.
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
See Quick Setup Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
161
C
Feature tables C
Fax (When Fax Preview is Off.) C
Level1 Level2 Level3 Options Descriptions Page
Address Book
(Search:)
— — When LDAP is off, the
search will be within the
Local Address Book.
When LDAP is on, the
search will be within the
Local Address Book and
LDAP Server.
72
Detail
(This will appear
only when LDAP
is on.)
— Displays detailed
information about the
selected address.
See .
Edit —
Add New Address
Stores Address Book
numbers, so you can dial
by pressing
Address Book on the
Touchscreen (and
Apply, then
Fax Start).
75
Setup Groups You can set up Group
numbers for
Broadcasting.
See .
Change You can change Address
Book numbers.
76
Delete You can delete Address
Book numbers.
—Apply — You can send a fax using
the Address Book.
72
Call History Outgoing Call Apply — You can choose a number
from the Outgoing Call
history and then send a
fax to it, add it to Address
Book, or delete it.
73
Edit
Add to Address
Book
Delete
Caller ID
history
Apply — You can choose a number
from the Caller ID history
and then send a fax to it,
add it to Address Book, or
delete it.
74
Edit
Add to Address
Book
Delete
See Software and Network User’s Guide.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
162
Options
Fax Resolution
—Standard*
Fine
S.Fine
Photo
Sets the resolution for
outgoing faxes.
See .
2-sided Fax —Off*
2-sided Scan:
Long Edge
2-sided Scan:
Short Edge
You can choose the
2-sided fax scan mode.
Contrast —Auto*
Light
Dark
Changes the lightness or
darkness of faxes you
send.
Glass Scan Size
—A4*
A3
Letter
Legal
Ledger
Sets the glass scan size
for faxes.
50
Broadcasting Add Number Add Number You can send the same
fax message to more than
one fax number.
See .
Add from
Address book
Search in
Address book
Preview —On
Off*
You can preview a fax
message before you send
it.
51
Colour Setting
—Mono*
Colour
Sets whether faxes are
sent in monochrome or
colour.
50
Delayed Fax Delayed Fax On
Off*
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
See .
Set Time —
Batch TX —On
Off*
Combines delayed faxes
to the same fax number at
the same time of day into
one transmission.
Real Time TX —On
Off*
You can send a fax
without using the
memory.
Polled TX —Standard
Secure
Off*
Sets up the document on
your machine to be
retrieved by another fax
machine.
Level1 Level2 Level3 Options Descriptions Page
See Software and Network User’s Guide.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
163
C
Fax (When Fax Preview is On.) C
Options
(Continued)
Polling RX —Standard
Secure
Timer
Off*
Sets up your machine to
poll another fax machine.
See .
Overseas Mode —On
Off*
If you are having difficulty
sending faxes overseas,
set this to On.
Set New Default
—Yes
No
You can save your fax
settings.
Factory Reset —Yes
No
You can restore all
settings back to the
factory default.
Save as Shortcut
— — — Saves the current settings
as a shortcut.
Level1 Level2 Level3 Options Descriptions Page
Sending Faxes (See Fax (When Fax Preview is Off.) on page 161.)
Received Faxes
Print/Delete
Print All(New
Faxes)
— Prints the new received
faxes.
60
Print All(Old
Faxes)
— Prints the old received
faxes.
Delete All(New
Faxes)
— Deletes the new received
faxes.
60
Delete All(Old
Faxes)
— Deletes the old received
faxes.
Address Book (See Address Book in Fax (When Fax Preview is Off.) on page 161.)
Call History (See Call History in Fax (When Fax Preview is Off.) on page 161.)
The default settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
See Software and Network User’s Guide.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
164
Copy C
Level1 Level2 Level3 Options Descriptions Page
Best Quality
Normal*
2-sided(1i2)
2-sided(2i2)
ADF High Speed
A3
A4 iA3
2in1(ID)
2in1
Poster
Ink Save
Book
———You can choose the
desired settings from the
preset items.
77
Options
ADF High Speed
Mode
—On
Off*
You can copy A4 or Letter
documents faster by
placing them long side
edge first in the ADF.
80
Quality —Normal*
Best
Choose the Copy
resolution for the next
copy.
See .
Paper Type —Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
(When Tray #2
is selected in
Tray Select.)
Plain Paper
Choose the paper type
that matches the paper in
the tray.
79
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
165
C
Options
(Continued)
Paper Size —A4*
A5
A3
10x15cm
Letter
Legal
Ledger
(When Tray #2
is selected in
Tray Select.)
A4*
A3
Letter
Legal
Ledger
Choose the paper size
that matches the paper in
the tray.
79
Tray Select —Tray #1
Tray #2
Auto Tray Select
*
Choose the tray that will
be used for Copy mode.
80
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
166
Options
(Continued)
Enlarge/Reduce
100%*—— See .
Enlarge
198% 10x15cm
i
A4
186% 10x15cm
i
Letter
141% A4
i
A3, A5
i
A4
You can choose the
enlargement ratio for the
next copy.
Reduce
97% Letter
i
A4
93% A4
i
Letter
83% Legal
i
A4
69% A3
i
A4, A4
i
A5
47% A4
i
10x15cm
You can choose the
reduction ratio for the next
copy.
Fit to Page — Your machine will adjust
the size of the next copy
to the paper size you set.
Custom(25-400%)
— You can choose the
enlargement or reduction
ratio for your type of
document.
Density — Adjusts the density of
copies.
Stack/Sort —Stack*
Sort
You can choose to stack
or sort multiple copies.
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
+2
+1
-1
-2
0
Settings and feature tables
167
C
Options
(Continued)
Page Layout Off(1in1)*
2in1(Portrait)
2in1(Landscape)
2in1(ID)
4in1(Portrait)
4in1(Landscape)
1to2
Poster(2x1)
Poster(2x2)
Poster(3x3)
— You can make N in 1, 2 in
1 ID, 1 to 2 or Poster
copies.
See .
Layout Format
(When you set
Ledger or A3, and
then choose
2in1 or
Poster 2x2)
(When 2 in 1 is
chosen.)
Letterx2
i
Ledgerx1
Ledgerx2
i
Ledgerx1
A4x2 iA3x1
A3x2 iA3x1
(When
Poster(2x2) is
chosen)
Letterx1
i
Ledgerx4
Ledgerx1
i
Ledgerx4
A4x1 iA3x4
A3x1 iA3x4
—
Auto Deskew —Auto*
Off
If your scanned copy is
skewed, your machine
can correct the data
automatically.
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
168
Options
(Continued)
2-sided Copy Off*— You can choose the
2-sided print settings.
See .
2-sided
i
2-sided
—
1-sided
i
2-sided
Long Edge Flip
—
2-sided
i
1-sided
Long Edge Flip
—
1-sided
i
2-sided
Short Edge Flip
—
2-sided
i
1-sided
Short Edge Flip
—
Advanced Normal*
2-sided 1
2-sided 2
Advanced
Settings
—Off*
Ink Save Mode
Thin Paper Copy
Book Copy
Watermark Copy
Remove Background
Colour
You can choose various
copy settings, such as
Watermark Copy or
Remove Background Colour
.
Save as
Shortcut
— — Saves the current settings
as a shortcut.
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
169
C
Scan C
Level1 Level2 Level3 Options1 Descriptions Page
to OCR
(Available after
Presto!
PageManager is
downloaded for
Macintosh users.
See Accessing
Brother Support
(Macintosh)
on page 5.)
PC Select Options (For details, see
the Options
on page 171.)
Configure the detailed
settings.
See .
Save as
Shortcut
— Saves the current settings
as a shortcut.
to File*PC Select Options (For details, see
the Options
on page 172.)
Configure the detailed
settings.
Save as
Shortcut
— Saves the current settings
as a shortcut.
to Image PC Select Options (For details, see
the Options
on page 172.)
Configure the detailed
settings.
Save as
Shortcut
— Saves the current settings
as a shortcut.
to Media
(when a memory
card or USB
Flash drive is
inserted)
—Options (For details, see
the Options
on page 173.)
Configure the detailed
settings.
85
Save as
Shortcut
— Saves the current settings
as a shortcut.
See .
to E-mail PC Select Options (For details, see
the Options
on page 172.)
Configure the detailed
settings.
See .
Save as
Shortcut
— Saves the current settings
as a shortcut.
to E-mail Server
(Available after
IFAX is
downloaded)
Address Book — — Choose the address of
the recipient from the
address book.
Manual — — Manually enter the
address of the recipient.
OK Options (For details, see
the Options
on page 175.)
Configure the detailed
settings.
Save as
Shortcut
— Saves the current settings
as a shortcut.
Detail — — You can view the list of
addresses you entered.
See Software and Network User’s Guide.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
170
to FTP Profile Name Options (For details, see
the Options
on page 176.)
Configure the detailed
settings.
See .
Save as
Shortcut
— Saves the current settings
as a shortcut.
to Network Profile Name Options (For details, see
the Options
on page 176.)
Configure the detailed
settings.
Save as
Shortcut
— Saves the current settings
as a shortcut.
WS Scan
(Appears when
you install a Web
Services
Scanner, which is
displayed in your
computer’s
Windows®
Explorer.)
—Scan PC Select You can scan data by
using the Web Services
protocol.
Scan for E-mail
Scan for Fax
Scan for Print
Level1 Level2 Level3 Options1 Descriptions Page
See Software and Network User’s Guide.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
171
C
Options C
(for to OCR)
Level1 Level2 Options1 Descriptions Page
Options 2-sided Scan Off*
2-sided Scan:
Long Edge
2-sided Scan:
Short Edge
You can choose the 2-sided
scan mode.
See .
Set with Touch
Panel
Off(Set with
Computer)*
On
If you want to use the
Touchscreen to change the
machine’s settings, choose On.
The settings below will appear when On is selected in
Set with Touch Panel.
ADF High Speed
Mode
On
Off*
You can scan A4 or Letter
documents faster by placing
them long side edge first in the
ADF.
96
Scan Type Colour
Black and White*
You can choose the scan type
for your document.
See .
Resolution 100 dpi
200 dpi*
300 dpi
600 dpi
You can choose the scan
resolution for your document.
File Type Text*
HTML
RTF
You can choose the file format
for your document.
Scan Size A4*
A5
A3
10x15cm
Business Card
(90x60mm)
Letter
Legal
Ledger
You can choose the scan size
for your document.
Skip Blank Page On
Off*
When On is selected, blank
pages are skipped.
See Software and Network User’s Guide.
The default settings are shown in Bold with an asterisk.
172
Options C
(for to File, to Image or to E-mail)
Level1 Level2 Options1 Descriptions Page
Options 2-sided Scan Off*
2-sided Scan:
Long Edge
2-sided Scan:
Short Edge
You can choose the 2-sided
scan mode.
See .
Set with Touch
Panel
Off(Set with
Computer)*
On
If you want to use the
Touchscreen to change the
machine’s settings, choose On.
The settings below will appear when On is selected in
Set with Touch Panel.
ADF High Speed
Mode
On
Off*
You can scan A4 or Letter
documents faster by placing
them long side edge first in the
ADF.
96
Scan Type Colour*
Black and White
You can choose the scan type
for your document.
See .
Resolution 100 dpi
200 dpi*
300 dpi
600 dpi
You can choose the scan
resolution for your document.
File Type (If you choose the
Colour option in the
Scan Type setting)
PDF*
JPEG
(If you choose the
Mono option in the
Scan Type setting)
PDF*
TIFF
You can choose the file format
for your document.
Scan Size A4*
A5
A3
10x15cm
Business Card
(90x60mm)
Letter
Legal
Ledger
You can choose the scan size
for your document.
See Software and Network User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
173
C
Options C
(for to Media)
Options
(Continued)
Skip Blank Page On
Off*
When On is selected, blank
pages are skipped.
See .
Remove Background
Colour
Off*
Low
Medium
High
Changes the amount of
background colour that is
removed.
Level1 Level2 Options1 Descriptions Page
Options ADF High Speed
Mode
On
Off*
You can scan A4 or Letter
documents faster by placing
them long side edge first in the
ADF.
96
2-sided Scan Off*
2-sided Scan:
Long Edge
2-sided Scan:
Short Edge
You can choose the 2-sided
scan mode.
85
Scan Type Colour*
Black and White
You can choose the scan type
for your document.
Resolution 100 dpi
200 dpi*
300 dpi
600 dpi
Auto
You can choose the scan
resolution for your document.
File Type (If you choose the
Colour option in the
Scan Type setting)
PDF*
JPEG
(If you choose the
Mono option in the
Scan Type setting)
PDF*
TIFF
You can choose the file format
for your document.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Level1 Level2 Options1 Descriptions Page
See Software and Network User’s Guide.
The default settings are shown in Bold with an asterisk.
174
Options
(Continued)
Scan Size A4*
A5
A3
10x15cm
Business Card
(90x60mm)
Letter
Legal
Ledger
You can choose the scan size
for your document.
85
Scan Long Paper On
Off*
You can scan a long document
using the ADF.
File Name — You can rename the file.
Auto Crop On
Off*
Scan multiple documents
placed on the scanner glass to
a memory card or USB Flash
drive one at a time.
85
See .
Skip Blank Page On
Off*
When On is selected, blank
pages are skipped.
85
Remove Background
Colour
Off*
Low
Medium
High
Change the amount of
background colour that is
removed.
85
Set New Default Yes
No
You can save your scan
settings as the default settings.
See .
Factory Reset Yes
No
You can restore all settings to
the original factory default
settings.
Level1 Level2 Options1 Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
175
C
Options C
(for to E-mail Server)
NOTE
It is available after IFAX is downloaded.
Level1 Level2 Options1 Descriptions Page
Options ADF High Speed
Mode
On
Off*
You can scan A4 or Letter
documents faster by placing
them long side edge first in the
ADF.
96
2-sided Scan Off*
2-sided Scan:
Long Edge
2-sided Scan:
Short Edge
You can choose the 2-sided
scan mode.
See .
Scan Type Colour*
Black and White
You can choose the scan type
for your document.
Resolution 100 dpi
200 dpi*
300 dpi
600 dpi
Auto
You can choose the scan
resolution for your document.
File Type (If you choose the
Colour option in the
Scan Type setting)
PDF*
JPEG
(If you choose the
Mono option in the
Scan Type setting)
PDF*
TIFF
You can choose the file format
for your document.
Scan Size A4*
A5
A3
10x15cm
Business Card
(90x60mm)
Letter
Legal
Ledger
You can choose the scan size
for your document.
See Software and Network User’s Guide.
The default settings are shown in Bold with an asterisk.
176
Options C
(for to FTP or to Network)
Options
(Continued)
Scan Long Paper On
Off*
You can scan a long document
using the ADF.
See .
Set New Default Yes
No
You can save your scan
settings as the default settings.
Factory Reset Yes
No
You can restore all settings to
the original factory default
settings.
Level1 Level2 Options1 Descriptions Page
Options ADF High Speed
Mode
On
Off*
You can scan A4 or Letter
documents faster by placing
them long side edge first in the
ADF.
96
2-sided Scan Off*
2-sided Scan:
Long Edge
2-sided Scan:
Short Edge
You can choose the 2-sided
scan mode.
See .
Scan Type Colour*
Black and White
You can choose the scan type
for your document.
Resolution 100 dpi
200 dpi*
300 dpi
600 dpi
Auto
You can choose the scan
resolution for your document.
File Type (If you choose the
Colour option in the
Scan Type setting)
PDF*
JPEG
(If you choose the
Mono option in the
Scan Type setting)
PDF*
TIFF
You can choose the file format
for your document.
See Software and Network User’s Guide.
The default settings are shown in Bold with an asterisk.
Level1 Level2 Options1 Descriptions Page
See Software and Network User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
177
C
Options
(Continued)
Scan Size A4*
A5
A3
10x15cm
Business Card
(90x60mm)
Letter
Legal
Ledger
You can choose the scan size
for your document.
See .
Scan Long Paper On
Off*
You can scan a long document
using the ADF.
File Name BRNXXXXXXXXXXXX*
Estimate
Report
Order sheet
Contract sheet
Check
Receipt
<Manual>
Choose preset file names. If
you choose Manual, you can
name the file as you like.
Skip Blank Page On
Off*
When On is selected, blank
pages are skipped.
Remove Background
Colour
Off*
Low
Medium
High
Change the amount of
background colour that is
removed.
User Name — Enter the user name.
Level1 Level2 Options1 Descriptions Page
See Software and Network User’s Guide.
The default settings are shown in Bold with an asterisk.
178
Photo (More screen) C
Level1 Level2 Level3 Options Descriptions Page
Index Print Print Index
Sheet
Print Settings
For details, see
the Print Settings
on page 182.
You can print a thumbnail
page.
See .
Print Photos
Using Index
No.
Print Settings
For details, see
the Print Settings
on page 180.
You can print photos by
choosing the index
numbers.
View Photos*OK
Print Settings
For details, see
the Print Settings
on page 180.
You can adjust your
photos with the options.
84
Print All — — You can print all photos in
your memory card or
USB Flash drive.
Enhance Photos
Enhance Auto Correct
Print Settings
(For details, see
the Print Settings
on page 180.)
You can adjust your
photos with these
settings.
See .
Enhance Skin
Enhance Scenery
Remove Red-Eye
Night Scene
Fill Light
Whiteboard
Monochrome
Sepia
Auto Correct &
Remove Red-Eye
Crop
Print Settings
For details, see
the Print Settings
on page 180.
You can crop your photo
and print a part of the
image.
Enhance and
Crop
Auto Correct
Print Settings
(For details, see
the Print Settings
on page 180.)
You can adjust and crop
your photos with these
settings.
Enhance Skin
Enhance Scenery
Remove Red-Eye
Night Scene
Fill Light
Whiteboard
Monochrome
Sepia
Auto Correct &
Remove Red-Eye
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
179
C
ID Photo Print
ID Photo Size 25x36mm
35x45mm
36x51mm
45x45mm
45x55mm
35x48mm
50x70mm
(2x2.75inch)
2x2inch
Print Settings
(For more
information, see
the Print Settings
on page 183.)
You can print ID photos
for your resume, passport
and so on.
See .
Slide Show Show Each
Photo for
3Secs*
10Secs
30Secs
1Min
5Mins
— Sets the time each photo
in the Slide Show is
shown before the
machine switches to the
next photo.
Effect Off*
Slide In
Fade In
Zoom In
— Sets the effect that is
used when the machine
switches to the next
photo in the Slide Show.
Start — — The machine starts a
Slide Show of your
photos.
You can choose a photo
during the Slide Show
and change the print
settings. (For details, see
the Print Settings
on page 180.)
Level1 Level2 Level3 Options Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
180
Print Settings C
(for View Photos, Print Photos Using Index No., Enhance Photos or Slide Show)
Option1 Option2 Option3 Option4 Descriptions Page
Print Quality
(Not available for
DPOF printing.)
Normal
Photo*
— — Choose the print quality. See .
Paper Type Plain Paper
Inkjet Paper
Brother BP71
Other Glossy*
— — Choose the paper type.
Paper Size 10x15cm*
13x18cm
A4
A3
Letter
Ledger
— — Choose the paper size.
(When Letter or
A4 is chosen)
Print Size
8x10cm
9x13cm
10x15cm
13x18cm
15x20cm
Max. Size*
— — Choose the print size if
you are using Letter or A4
size paper.
Auto Correct
(Does not appear
when DPOF Print
is chosen.)
(View Photos
and
Slide Show
only)
On
Off*
— — The machine decides the
appropriate effect for your
photo.
Brightness
(Does not appear
when Enhance
or
Enhance and Crop
is chosen.)
— — Adjusts the brightness.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
+2
+1
-1
-2
0
Settings and feature tables
181
C
Contrast
(Does not appear
when Enhance
or
Enhance and Crop
is chosen.)
— — Adjusts the contrast. See .
Colour Enhance
(Does not appear
when Enhance
or
Enhance and Crop
is chosen.)
On
Off*
White Balance Adjusts the hue of the
white areas.
Sharpness Enhances the detail of the
image.
Colour Density
Adjusts the total amount
of colour in the image.
Cropping On*
Off
— — Crops the image around
the margin to fit the paper
size or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
Borderless On*
Off
— — Expands the printable
area to fit the edges of the
paper.
Date Print
(Not available for
DPOF printing.)
On
Off*
— — Prints the date on your
photo.
Set New Default
Yes
No
— — Saves your print settings
as the default settings.
Option1 Option2 Option3 Option4 Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
-2
-1
0
+1
+2
+2
+1
-1
-2
0
+2
+1
-1
-2
0
+2
+1
-1
-2
0
182
Print Settings C
(for Print Index Sheet)
Factory Reset Yes
No
— — Restores all the settings
back to the factory
default.
See .
Level1 Level2 Level3 Options Descriptions Page
Paper Type Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
— — Choose the paper type. See .
Paper Size Letter
A4*
— — Choose the paper size.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Option1 Option2 Option3 Option4 Descriptions Page
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Settings and feature tables
183
C
Print Settings C
(for ID Photo Print)
Web (More screen) C
Level1 Level2 Level3 Options Descriptions Page
Print Quality Normal
Photo*
— — Choose the print quality. See .
Paper Type Plain Paper
Inkjet Paper
Brother BP71
Other Glossy*
— — Choose the paper type.
Paper Size 10x15cm*
13x18cm
A4
Letter
— — Choose the paper size.
Photo Enhance Off*
Auto Correct
Remove Red-Eye
Auto Correct &
Remove Red-Eye
— — You can adjust your
photos with these
settings.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
Web Apps — — Lets you connect the
Brother machine to an
Internet service.
Web services may have
been added and/or service
names may have been
changed by the provider
since this document was
published.
See .
SkyDrive®——
Box — —
Google Drive™ — —
Evernote®——
Dropbox — —
Facebook — —
Picasa Web
Albums™
——
Flickr®——
Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/.
The default settings are shown in Bold with an asterisk.
184
A3 Copy Shortcuts (More screen) C
Level1 Level2 Option1 Option2 Descriptions Page
A3 2in1
A3*
A4 iA3
A3 iA4
A4 + Note(L)
A4 + Note(P)
A4 + Grid
A4 + Blank
A4 Centre
Options Quality Normal*
Best
Choose the Copy
resolution for the next
copy.
See .
Paper Type Plain Paper Displays the available
paper type.
Paper Size A3*
Ledger
(When A3 i A4 is
chosen)
A4*
Letter
Sets the size of paper in
the paper tray.
Tray Select Auto Tray
Select
Automatically chooses
the tray that contains the
most suitable paper.
Density Adjusts the density of
copies.
Auto Deskew Auto*
Off
If your scanned copy is
skewed, your machine
can correct the data
automatically.
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
+2
+1
-1
-2
0
Settings and feature tables
185
C
(Shortcuts)C
Level1 Level2 Level3 Options Descriptions Page
Add Shortcut Copy Normal Move to Copy
Options Screen.
You can choose your
desired settings from the
preset items.
14
Best Quality
ADF High Speed
A3
2-sided(1i2)
2-sided(2i2)
A4 iA3
2in1(ID)
2in1
Poster
Ink Save
Book
The default settings are shown in Bold with an asterisk.
186
Add Shortcut
(Continued)
Fax
(Options)
Fax Resolution
Standard*
Fine
S.Fine
Photo
Sets the resolution for
outgoing faxes.
15
2-sided Fax Off*
2-sided Scan:
Long Edge
2-sided Scan:
Short Edge
You can choose the
2-sided fax scan mode.
Contrast Auto*
Light
Dark
Changes the lightness or
darkness of faxes you
send.
Glass Scan Size
A4*
A3
Letter
Legal
Ledger
Adjusts the scan area of
the scanner glass to the
size of the document.
Broadcasting Add Number
(Options)
Add Number
Add from
Address book
Search in
Address book
You can send the same
fax message to more than
one fax number.
Preview On
Off*
You can preview a fax
message before you send
it.
Colour Setting
Mono*
Colour
Sets whether faxes are
sent in monochrome or
colour.
Real Time TX On
Off*
You can send a fax
without using the
memory.
Overseas Mode On
Off*
If you are having difficulty
sending faxes overseas,
set this to On.
Level1 Level2 Level3 Options Descriptions Page
The default settings are shown in Bold with an asterisk.
Settings and feature tables
187
C
Add Shortcut
(Continued)
Scan to File PC Select You can scan a
monochrome or a colour
document into your
computer.
16
to OCR PC Select You can have your text
document converted to an
editable text file.
to Image PC Select You can scan a colour
picture into your graphics
application.
to Media
(Options)
ADF High Speed
Mode
2-sided Scan
Scan Type
Resolution
File Type
Scan Size
Scan Long Paper
File Name
Auto Crop
Skip Blank Page
Remove Background
Colour
You can scan documents
into a memory card or
USB Flash drive.
to E-mail PC Select You can scan a
monochrome or a colour
document into your E-mail
application.
to E-mail
Server
(Options)
ADF High Speed
Mode
2-sided Scan
Scan Type
Resolution
File Type
Scan Size
Scan Long Paper
You can scan a
monochrome or a colour
document into your E-mail
Server.
to Network Profile Name You can send scanned
data to a CIFS server on
your local network or on
the Internet.
to FTP Profile Name You can send scanned
data via FTP.
Level1 Level2 Level3 Options Descriptions Page
The default settings are shown in Bold with an asterisk.
188
(Ink)C
Add Shortcut
(Continued)
Web SkyDrive®— Lets you connect the
Brother machine to an
Internet service.
Web services may have
been added and/or
service names may have
been changed by the
provider since this
document was published.
18
Box —
Google Drive™ —
Evernote®—
Dropbox —
Facebook —
Picasa Web
Albums™
—
Flickr®—
This list appears
when each
Shortcut name is
pressed for 2
seconds.
Edit Shortcut
Name
— — You can change the
shortcut name.
19
Delete — — Deletes the shortcut. 19
Level1 Level2 Level3 Options Descriptions Page
(Ink)
Test Print —Print Quality
Alignment
Lets you check the print
quality or alignment.
103
104
Cleaning —Black
Colour
All
Lets you clean the print
head.
102
Ink Volume — — Lets you check the
available ink volume.
See .
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
The default settings are shown in Bold with an asterisk.
Settings and feature tables
189
C
(Wi-Fi Setup) C
NOTE
After the Wi-Fi® is set up, you cannot change the settings from your Home screen.
Change any settings for the Wi-Fi connection in the Settings screen.
When using memory cards or a USB Flash drive in the correct slot C
Level1 Level2 Level3 Options Descriptions Page
(Wi-Fi Setup)
Setup Wizard — — You can manually
configure your print server
for a wireless network.
See .
Setup with PC — — You can configure the
Wi-Fi settings using a PC.
WPS/AOSS — — You can easily configure
your wireless network
settings using the
one-button push method.
WPS w/ PIN Code
— — You can easily configure
your wireless network
settings using WPS with a
PIN.
See .
See Software and Network User’s Guide.
See Quick Setup Guide.
The default settings are shown in Bold with an asterisk.
Level1 Level2 Level3 Options Descriptions Page
Photo (See Photo (More screen) on page 178.)
Scan to Media (See to Media on page 169.)
Web (See Web (More screen) on page 183.)
DPOF — — — Displays the DPOF
setting screen.
See .
See Advanced User’s Guide.
The default settings are shown in Bold with an asterisk.
190
Entering Text C
When you need to enter text into the machine the keyboard will appear on the Touchscreen.
Press to cycle between letters, numbers and special characters.
NOTE
To change between lowercase or uppercase, press .
Inserting spaces C
To enter a space, press Space. Or, you can press c to move the cursor.
NOTE
The characters that are available may differ depending on your country.
Making corrections C
If you entered an incorrect character and want to change it, press d to move the cursor to highlight
the incorrect character, and then press . Enter the correct character. You can also use the
cursor to go back and insert letters.
To erase all the characters, press repeatedly.
191
D
D
General D
NOTE
This chapter provides a summary of the machine’s specifications. For additional specifications
visit http://www.brother.com/.
1Measured diagonally.
2Measured when the machine is connected to the USB interface. Power consumption varies slightly depending on the
usage environment or part wear.
3When using ADF, single-sided printing and scanning, resolution: standard / document: ISO/IEC 24712 printed pattern.
4Measured according to IEC 62301 Edition 2.0.
5Even when the machine is turned off, it will automatically turn itself on periodically for print head maintenance, and
then turn itself off.
Specifications D
Printer Type Inkjet
Print Head Mono:
Colour:
Piezo with 420 nozzles 1
Piezo with 420 nozzles 3
Memory Capacity 256 MB
LCD (Liquid Crystal
Display) 3.7 in. (93.4 mm) TFT Colour Touchscreen LCD 1 and
Touchpanel
Power Source AC 220 to 240V 50/60Hz
Power Consumption 2Copying Mode: Approx. 29 W 3
Ready Mode: Approx. 5.5 W 4
Sleep Mode: Approx. 1.5 W 4
Off: Approx. 0.04 W 45
192
1Noise depends on printing conditions.
2In accordance with ISO9296
3Office equipment with LWAd>6.30 B(A) is not suitable for use in room where people require high levels of
concentration. Such equipment should be placed in separate rooms because of noise emissions.
4Copy speed: 14 cpm (Mono) / 11 cpm (Colour)
These copy speeds were measured in the manner of 3.5.1 of RAL-UZ171.
Dimension
Weight 16.7 kg
Noise Level Sound Pressure
Operating: LpAm = 50 dB(A) (Maximum) 1
Sound Power 23
Copying 4:LWAd = 6.33 B(A) (Mono)
LWAd = 6.25 B(A) (Colour)
Ready: LWAd = 3.01 B(A) (Mono/Colour)
Temperature Operating:
Best Print Quality:
10 to 35 C
20 to 33 C
Humidity Operating:
Best Print Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
ADF (automatic
document feeder)
Up to 35 pages
Paper: 80 g/m2 A4 or Letter size
Document Size ADF Width: 148 mm to 297 mm
ADF Length: 148 mm to 431.8 mm
Scanner Glass Width: Max. 297 mm
Scanner Glass Length: Max. 431.8 mm
310 mm
414 mm
553 mm
578 mm
615 mm
433 mm
Specifications
193
D
Print media D
1For glossy paper or transparencies, remove printed pages from the output paper tray immediately after they exit the
machine to avoid smudging.
2Use only transparency paper recommended for inkjet printing.
3See Paper type and size for each operation on page 42.
Paper Input Paper Tray #1 D
Paper type:
Plain paper, inkjet paper (coated paper),
glossy paper 1 and transparency 12
Paper size 3:
(Landscape)
A4, Letter, Executive
(Portrait)
A3, Ledger, Legal, Folio, A5, A6, Envelopes (C5, Com-10, DL,
Monarch), Photo (10 15 cm), Photo L (89 127 mm),
Photo 2L (13 18 cm) and Index card (127 203 mm)
Width: 89 mm - 297 mm
Length: 127 mm - 431.8 mm
For more details, see Paper weight and thickness on page 44.
Maximum paper tray capacity:
Approx. 250 sheets of 80 g/m2 plain paper
Paper Tray #2 D
Paper type:
Plain Paper
Paper size:
(Landscape)
A4, Letter
(Portrait)
A3, Ledger, Legal
Width: 210 mm - 297 mm
Length: 279.4 mm - 431.8 mm
For more details, see Paper weight and thickness on page 44.
Maximum paper tray capacity:
Approx. 250 sheets of 80 g/m2 plain paper
194
1For glossy paper or transparencies, remove printed pages from the output paper tray immediately after they exit the
machine to avoid smudging.
2Use only transparency paper recommended for inkjet printing.
3See Paper type and size for each operation on page 42.
Paper Input
(Continued)
Manual Feed Slot D
Paper type:
Plain paper, inkjet paper (coated paper),
glossy paper 1, transparency 12
and Envelopes
Paper size 3:
(Landscape)
A4, Letter, Executive
(Portrait)
A3, Ledger, Legal, Folio, A5, A6, Envelopes (C5, Com-10, DL,
Monarch), Photo (10 15 cm), Photo L (89 127 mm),
Photo2L(1318 cm) and Index card (127 203 mm)
Width: 89 mm - 297 mm
Length: 127 mm - 431.8 mm
For more details, see Paper weight and thickness on page 44.
Maximum paper tray capacity:
1 sheet of special print media
Paper Output Up to 50 sheets of 80 g/m2 plain paper (face up print delivery to the output
paper tray) 1
Specifications
195
D
Fax D
1E-mail addresses are available after IFAX is downloaded.
2“Pages” refers to the “ITU-T Test Chart #1” (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
Compatibility ITU-T Super Group 3
Modem Speed Automatic Fallback
33,600 bps
Scanning Width
(Single-sided document)
288 mm (A3)
Scanning Width and Length
(2-sided document)
Width: 288 mm (A3) (ADF)
Length: 414 mm (A3) (ADF)
Printing Width 291 mm (A3)
Greyscale Monochrome: 8 bit (256 levels)
Colour: 24 bit (8 bit per colour/ 256 levels)
Resolution Standard
203 98 dpi (Mono)
203 196 dpi (Colour)
Fine
203 196 dpi (Mono/Colour)
Superfine
203 392 dpi (Mono)
Photo
203 196 dpi (Mono)
Address Book 100 names 2 numbers or E-mail addresses 1
Groups Up to 6
Broadcasting 250 (200 Address Book/50 Manual Dial)
Automatic Redial 3 times at 5 minute intervals
Memory Transmission Up to 200 2 pages
Out of Paper Reception Up to 200 2 pages
Specifications
197
D
PhotoCapture Center™ D
1Memory cards, adapters and USB Flash drives are not included.
2USB 2.0 Standard
USB Mass Storage standard up to 64 GB
Support format: FAT12/FAT16/FAT32/exFAT
3Progressive JPEG format is not supported.
4Motion JPEG only
5See Paper type and size for each operation on page 42.
Compatible Media 1Memory Stick Duo™ (16 MB - 128 MB)
Memory Stick PRO Duo™ (256 MB - 32 GB)
Memory Stick Micro™ (M2™) with Adapter (256 MB - 32 GB)
MultiMedia Card (32 MB - 2 GB)
MultiMedia Card plus (128 MB - 4 GB)
MultiMedia Card mobile with Adapter (64 MB - 1 GB)
SD Memory Card (16 MB - 2 GB)
miniSD with Adapter (16 MB - 2 GB)
microSD with Adapter (16 MB - 2 GB)
SDHC Memory Card (4 GB - 32 GB)
miniSDHC with Adapter (4 GB - 32 GB)
microSDHC with Adapter (4 GB - 32 GB)
SDXC Memory Card (48 GB - 128 GB)
USB Flash drive 2
Resolution Up to 1200 4800 dpi
File Extension
(Media Format) DPOF (ver. 1.0, ver. 1.1), Exif DCF (up to ver. 2.1)
(Image Format) Photo Print: JPEG 3, AVI 4, MOV 4
Scan to Media: JPEG, PDF (Colour)
TIFF, PDF (Monochrome)
Number of Files Up to 999 files
(Folders inside memory cards or USB Flash drives are also
counted as files.)
Folder Files can be stored up to 4 folder levels deep on the memory
card or USB Flash drive.
Borderless A4, Letter, Ledger, A3, Photo (10 15 cm),
Photo2L(1318 cm) 5
Specifications
199
D
Scanner D
1Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2Maximum 1200 1200 dpi scanning when using the WIA Driver for Windows® XP, Windows Vista®, Windows® 7 and
Windows® 8 (resolution up to 19200 19200 dpi can be selected by using the Brother scanner utility).
Colour/Monochrome Yes/Yes
TWAIN Compliant Yes
(Windows® XP 1/Windows Vista®/Windows®7/Windows®8)
(Mac OS X v10.6.8, 10.7.x, 10.8.x)
WIA Compliant Yes
(Windows® XP 1/Windows Vista®/Windows®7/Windows®8)
ICA Compliant Yes (Mac OS X v10.6.8, 10.7.x, 10.8.x)
Colour Depth 48 bit colour Processing (Input)
24 bit colour Processing (Output) / 256 levels per colour
Greyscale 16 bit colour Processing (Input)
8 bit colour Processing (Output) / 256 levels
Resolution Up to 19200 19200 dpi (interpolated) 2
Up to 2400 2400 dpi (optical) (Scanner Glass)
Up to 2400 1200 dpi (optical) (ADF)
Scanning Width and Length
(Single-sided document)
Width: Up to 293 mm
Length: Up to 427.8 mm
Scanning Width and Length
(2-sided document)
Width: Up to 293 mm (ADF)
Length: Up to 427.8 mm (ADF)
200
Printer D
1When the Borderless feature is set to On.
2See Paper type and size for each operation on page 42.
3When printing on A3 size paper.
4For detailed specifications visit http://www.brother.com/.
Resolution Up to 1200 6000 dpi
Printing Width 3291 mm [297 mm (borderless) 1]
Borderless 2A4, Letter, Ledger, A3, A6, Photo 10 15 cm,
Photo L 89 127 mm, Photo 2L 13 18 cm, Index Card
(127 203 mm)
2-sided Paper type:
Plain paper
Paper size:
A4, Letter, A3, Ledger, Legal, Folio, A5, Executive
Print Speed 4
Specifications
201
D
Interfaces D
1Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
2Third party USB ports are not supported.
3See Network on page 202.
See Software and Network User’s Guide.
USB 12 A USB 2.0 interface cable that is no longer than 5 m.
LAN cable 3Ethernet UTP cable category 5 or greater.
Wireless LAN IEEE 802.11b/g/n (Infrastructure/Ad-hoc Mode)
IEEE 802.11g/n (Wi-Fi Direct™)
NFC Yes
202
Network D
NOTE
For more information about the Network specifications, see Software and Network User’s
Guide.
You can connect your machine to a network for Network Printing, Network Scanning, PC Fax
Send, PC Fax Receive (Windows® only), Remote Setup, and to access photos from
PhotoCapture Center™ 1. Also included is the Brother BRAdmin Light 2 Network Management
software.
1See Computer requirements on page 203.
2(Windows®) If you require more advanced printer management, use the latest Brother BRAdmin Professional utility
version that is available as a download from http://solutions.brother.com/.
(Macintosh) The latest Brother BRAdmin Light is available as a download from http://solutions.brother.com/.
Wireless Network
Security
SSID (32 characters), WEP 64/128 bit, WPA-PSK (TKIP/AES),
WPA2-PSK (AES)
Wireless Setup
Support Utility
AOSS™ Yes
WPS Yes
Specifications
203
D
Computer requirements D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Computer Platform &
Operating System Version
PC Interface
Processor
Hard Disk Space
to install
USB 2
10/100
Base-TX
(Ethernet)
Wireless
802.11b/g/n
For
Drivers
For
Applications
(including
Drivers)
Windows®
Operating
System
Windows® XP
Home 14
Windows® XP
Professional 14
Printing
PC Fax 3
Scanning
Removable Disk
(USB or Memory card) 5
Network Media Access (LAN) 5
32bit (x86)
or 64bit
(x64)
processor
150 MB 1 GB
Windows Vista
®14 500 MB 1.3 GB
Windows® 7 14
Windows® 8 14
650 MB
Windows Server®
2003
Windows Server®
2003 R2
Windows Server®
2008
N/A Printing 50 MB N/A
Windows Server®
2008 R2
Windows Server®
2012
64bit (x64)
processor
Macintosh
Operating
System
Mac OS X v10.6.8
OS X v10.7.x
OS X v10.8.x
Printing
PC Fax (Send) 3
Scanning
Removable Disk
(USB or Memory card) 5
Network Media Access (LAN) 5
Intel®
Processor
80 MB 550 MB
Conditions:
1For WIA, 1200 1200 resolution. Brother Scanner Utility
enables to enhance up to 19200 19200 dpi.
2Third party USB ports are not supported.
3PC Fax supports black and white only.
4PaperPort™ 12SE supports Windows® XP Home (SP3 or
greater), XP Professional (SP3 or greater), XP
Professional x64 Edition (SP2 or greater), Windows
Vista® (SP2 or greater), Windows® 7 and Windows® 8.
5Removable disk and Network Media Access are functions
of PhotoCapture Center™.
For the latest driver updates, visit us at
http://solutions.brother.com/.
All trademarks, brand and product names are the
property of their respective companies.
204
Consumable items D
Ink The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
The first time you install a set of ink cartridges the machine will use
an amount of ink to fill the ink delivery tubes for high quality
printouts. This process will only happen once. After this process is
complete the cartridges provided with your machine will have a
lower yield than regular capacity cartridges (65 %). With all
following ink cartridges you can print the specified number of pages.
Replacement
Consumables
<Super High Yield Black> LC129XLBK
<Super High Yield Yellow> LC125XLY
<Super High Yield Cyan> LC125XLC
<Super High Yield Magenta> LC125XLM
Black - Approximately 2,400 pages 1
Yellow, Cyan and Magenta - Approximately 1,200 pages 1
<High Yield Black> LC123BK
<High Yield Yellow> LC123Y
<High Yield Cyan> LC123C
<High Yield Magenta> LC123M
Black, Yellow, Cyan and Magenta - Approximately 600 pages 1
1Approx. cartridge yield is declared in accordance with ISO/IEC 24711.
For more information about the replacement consumables, visit us
at http://www.brother.com/pageyield/.
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long
lasting" print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP71 series) for high quality. Brilliant prints are
made easier with Innobella™ Ink and paper.
Index
205
E
E
A
Address Book
changing ...............................................76
deleting .................................................76
Group dial
changing ............................................76
setting up ..............................................75
using .....................................................72
ADF (automatic document feeder) ...........45
Answering machine (TAD) .......................67
connecting ............................................67
Apple Macintosh
See Software and Network User’s Guide.
Automatic
fax receive ............................................53
Fax Detect .........................................57
B
Brother
CreativeCenter ........................................5
C
Caller ID ...................................................64
Caller ID history ....................................74
Add to Address Book .........................74
Delete ................................................74
Send a fax ..........................................74
Cleaning
print head ............................................102
scanner ...............................................101
Connecting
external TAD (answering machine) .......67
external telephone ................................68
Consumable items .................................204
Control panel overview ..............................6
ControlCenter
See Software and Network User’s Guide.
Copy
paper size .............................................79
paper type .............................................79
preset settings ......................................77
Shortcuts ...............................................14
tray use .................................................39
using scanner glass ..............................46
Custom telephone features on a single
line ......................................................... 135
D
Dialling
a pause ................................................ 75
Address Book ....................................... 72
Caller ID history .................................... 74
manual ................................................. 72
Outgoing Call ....................................... 73
Document
loading ............................................ 45, 46
E
Envelopes ....................... 27, 29, 35, 42, 44
Error messages on Touchscreen .......... 108
B&W 1-sided Print Only ..................... 108
Cannot Detect .................................... 109
Cannot Print ....................................... 109
Comm. Error ....................................... 109
Cover is Open .................................... 109
Data Remaining in Memory ................ 109
Document Jam/too Long .................... 110
Ink Absorber Full ................................ 111
Ink Absorber NearFull ........................ 111
Ink Low ............................................... 111
No Ink Cartridge ................................. 112
No Paper Fed ..................................... 113
Out of Fax Memory ............................ 113
Out of Memory ................................... 114
Paper Jam .......................................... 114
Unable to Clean ................................. 116
Unable to Initialize .............................. 116
Unable to Print ................................... 116
Unable to Scan ................................... 116
Wrong Paper ...................................... 117
Wrong Tray Setting ............................ 117
Extension telephone, using ............... 69, 70
External telephone, connecting ............... 68
206
F
FAX (PC-FAX)
Windows®
sending ..............................................61
Fax codes
changing ...............................................70
Remote Activation Code .......... 57, 69, 70
Remote Deactivation Code ............ 69, 70
using .....................................................70
Fax Detect ................................................57
Fax, from PC
See Software and Network User’s Guide.
Fax, stand-alone
receiving ................................................53
difficulties ................................ 132, 133
F/T Ring Time, setting ........................56
Fax Detect ..........................................57
Fax Preview .......................................58
from extension telephone ............ 69, 70
into PC ...............................................62
Ring Delay, setting .............................56
telephone line interference / VoIP ....139
tray use ..............................................40
sending .................................................48
change scanner glass size .................50
colour fax ...........................................50
difficulties .........................................134
Fax Preview .......................................51
Shortcuts ..................................... 14, 15
telephone line interference / VoIP ....139
Transmission Verification Report .......52
Fax/Tel mode
answering at extension
telephones ..................................... 69, 70
Remote Activation Code ................ 69, 70
Remote Deactivation Code ............ 69, 70
Ring Delay ............................................56
G
Greyscale ...................................... 195, 199
H
Help
Features tables ...................................161
Settings tables ....................................143
Touchscreen messages ......................142
I
Ink cartridges
ink dot counter ...................................... 98
replacing ............................................... 98
Innobella™ ............................................ 204
J
Jacks
EXT
External telephone ............................ 68
Jams
document ............................................ 119
paper .................................................. 121
L
LCD (Liquid Crystal Display) ............. 6, 142
Brightness ............................................ 21
M
Macintosh
See Software and Network User’s Guide.
Maintenance, routine
replacing ink cartridges ........................ 98
Manual
dialling .................................................. 72
receive .................................................. 53
Manual feed slot ...................................... 35
Multi-line connections (PBX) ................... 68
N
Network
Printing
See Software and Network User’s Guide.
Scanning
See Software and Network User’s Guide.
NFC (Near Field Communication) ........... 97
printing .................................................. 97
scanning ............................................... 97
Nuance™ PaperPort™ 12SE
See Software and Network User’s Guide.
Also see Help in the PaperPort™ 12SE
application.
207
E
O
Outgoing Call
Add to Address Book ............................73
Delete ...................................................73
Send a fax .............................................73
P
Paper ...................................... 40, 193, 194
capacity .................................................43
loading ..................................... 22, 27, 30
loading envelopes .................................27
loading Photo and Photo L paper .........27
printable area ........................................38
size of document ...................................45
type ................................................ 39, 42
Photo and Photo L paper ............ 27, 42, 43
PhotoCapture Center™
from PC
See Software and Network User’s Guide.
MultiMedia Card ....................................81
Preview photos .....................................84
Scan to Media
change file name ...............................85
SD Memory Card ..................................81
SDHC Memory Card .............................81
SDXC Memory Card .............................81
specifications ......................................197
Presets for copying ..................................77
Presto! PageManager
See Software and Network User’s Guide.
Also see Help in the Presto! PageManager
application.
Print
difficulties ............................................127
paper jams ..........................................121
printable area ........................................38
resolution ............................................200
specifications ......................................200
Printing
See Software and Network User’s Guide.
R
Ready screen .......................................... 13
Receive Mode
External TAD ........................................ 53
Fax Only ............................................... 53
Fax/Tel ................................................. 53
Manual ................................................. 53
Redial/Pause ........................................... 73
Remote Setup
See Software and Network User’s Guide.
Resolution
copy .................................................... 196
fax ...................................................... 195
print .................................................... 200
scan .................................................... 199
Ring Delay, setting .................................. 56
S
Scan Shortcuts .................................. 14, 16
Scanning
See Software and Network User’s Guide.
Serial Number
how to find ...............See inside front cover
Shortcuts ................................................. 14
adding ............................... 14, 15, 16, 18
changing ............................................... 19
Shortcut name ................................... 19
Copy ..................................................... 14
deleting ................................................. 19
Fax ....................................................... 15
recalling ................................................ 19
Scan ..................................................... 16
Web ...................................................... 18
Sockets
EXT
External telephone ............................ 68
Step-by-step Settings Tables ................ 142
Swiping .................................................... 10
208
T
TAD (telephone answering device),
external ............................................. 53, 67
connecting .............................................67
Receive Mode .......................................53
recording OGM .....................................68
Telephone line
connections ...........................................67
difficulties ............................................132
interference / VoIP ..............................139
multi-line (PBX) .....................................68
type .......................................................65
Text, entering .........................................190
Transferring your faxes or
Fax Journal report ..................................118
Transparencies ....40, 41, 43, 44, 193, 194
Tray Select ...............................................80
Troubleshooting
document jam .....................................119
error messages on Touchscreen ........108
if you are having difficulty
copying .............................................136
document jam ..................................119
entering data ....................................138
incoming calls ..................................135
Network ............................................137
paper handling .................................131
PhotoCapture Center™ ...................136
print quality .......................................129
printing .............................................127
printing received faxes .....................132
receiving faxes .................................133
scanning ...........................................136
software ...........................................137
telephone line or connections ..........132
maintenance messages on
Touchscreen .......................................108
paper jam ............................................121
U
Unscannable area ....................................47
V
Volume, setting
beeper .................................................. 20
ring ....................................................... 20
speaker ................................................. 21
W
Web Shortcuts ................................... 14, 18
Windows®
See Software and Network User’s Guide.
Wireless Network
See Quick Setup Guide and Software and
Network User’s Guide.
