Dear Customer,
About this User Manual
Table of Contents
1 General Safety Information
2 Overview
3 Initial Operation
4 Telephone Functions
5 Answering Machine
6 Fax
7 Copier
8 SMS
9 Fun and Games
- Sudoku
10 Settings
11 Telephone Lines and Additional Devices
12 Service
13 Appendix
- Technical Data
- Declaration of Conformity (DoC)

Philips PPF631E/CZB User Manual

Displayed below is the user manual for PPF631E/CZB by Philips which is a product in the Fax Machines category. This manual has pages.

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EN User Manual

PPF 631

PPF 632

PPF 675

2Philips PPF 631 · 632 · 675

Dear Customer,

With the purchase of this device, you have chosen a quality

PHILIPS product brand. Their device fulfils the most var-

ied requirements for private use or in your office and busi-

ness everyday.

Your device is delivered with an already inserted free ink

film for a few test pages. For this film, you do not require

any Plug’n’Print card (= chip card with information re-

garding ink film capacity).

Telephone book

In the telephone book of your machine, you can save en-

tries with multiple numbers and collect multiple entries

into groups. You can assign various ring tones to the en-

tries.

Short Dialling

You can assign short dial numbers to frequently dialled tel-

ephone numbers. You can load these numbers quickly

with the short dial button and the number buttons.

The built-in answering machine (model-specific) stores up

to 30 minutes of messages. You can record internal and ex-

ternal voice messages (= memos). Using remote message

retrieval, you can call new messages from each telephone.

With the VIP code, callers can also reach you even while

the answering machine is switched on.

You can send fax messages in different resolutions to one

or more recipients or a group. You can also poll faxes and

prepare documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your

device. With these templates you can quickly create, for ex-

ample, a short fax note or an invitation.

Select the resolution for text and photo in order to copy

documents with your machine. You can also create multi-

ple copies.

You can send SMS messages from your machine if this

service is activated for your telephone line (this function is

not supported in all countries and networks, model-specif-

ic). Received SMS messages can be managed with the ex-

tensive functions of the SMS menu.

Activate notification by SMS to receive an SMS message,

for instance on your mobile phone, when calls, fax trans-

missions or other messages arrive in your absence (this

function is not supported in all countries and networks,

model-specific).

If you want, your device can print Sudoku puzzles in four

different difficulty levels with solution.

We hope you enjoy your machine and its many functions!

About this User Manual

With the installation guide on the following pages, you can

start using your machine quickly and easily. Detailed de-

scriptions can be found in the following sections of this

user manual.

Read the entire user manual carefully. Follow all safety in-

structions in order to ensure proper operation of your ma-

chine. The manufacturer accepts no liability if these in-

structions are not followed.

Multiple models of this machine series are described in this

user manual. Please note that some functions are only

available with specific models.

Symbols Used

Dangers

Tips

Warns about dangers for people, damage to the de-

vice or other objects as well as possible loss of data.

Injuries or damage can result from improper han-

dling.

This symbol designates tips that will help you to use

your machine more effectively and easily.

Table of Contents 3

Table of Contents

Dear Customer, ......................................................... 2

About this User Manual ............................................ 2

1 General Safety Information.............. 4

2 Overview............................................. 5

Overview of the Menu Functions .............................. 5

Device Overview ........................................................ 6

Panel ......................................................................... 7

3 Initial Operation ................................ 8

Package Contents ...................................................... 8

Attaching the Paper Tray ........................................... 8

Inserting Paper .......................................................... 8

Connecting the Handset ............................................ 8

Connecting the Telephone Cable .............................. 9

Connecting the Power Cable ..................................... 9

Initial Installation ...................................................... 9

4 Telephone Functions....................... 10

Making Telephone Calls on the Machine ................ 10

Getting outside line ................................................. 10

Chain Dialling ......................................................... 10

Insert dialling pause ................................................. 10

Calling additional telephone functions .................... 10

Hands-Free .............................................................. 11

Recording a telephone conversation ......................... 11

Telephone Book of the Machine .............................. 11

Groups .................................................................... 11

Short Dialling .......................................................... 12

Calling Line Identification (CLIP) ........................... 12

Missed Calls ............................................................ 12

5 Answering Machine ......................... 13

Switching On and Off ............................................. 13

Editing the Outgoing Message ................................. 13

Listening to Messages .............................................. 13

Deleting Messages ................................................... 14

Setting up Forwarding and Remote Access .............. 14

Using the Remote Control ....................................... 14

Remote Control Functions ...................................... 15

Recording Internal Memos ...................................... 15

Modifying the Settings ............................................ 15

6 Fax..................................................... 16

Sending a Fax .......................................................... 16

Manually Sending a Fax ........................................... 16

Direct inward dialling or selecting sub-address ........ 16

Listening while a connection is established .............. 17

Broadcasting ............................................................ 17

Delayed Fax Transmission ....................................... 17

Receiving Faxes ........................................................ 17

Receiving fax automatically (fax only reception mode)17

Receiving fax manually ............................................ 17

Polling Faxes ............................................................ 17

Using Fax Templates ............................................... 18

7 Copier ............................................... 19

Inserting Documents ............................................... 19

Creating a Copy ...................................................... 19

Creating Multiple Copies ........................................ 19

8 SMS ................................................... 20

SMS Requirements .................................................. 20

Sending an SMS ...................................................... 20

Notification by SMS ................................................ 20

Receiving an SMS .................................................... 20

Reading an SMS ...................................................... 20

Loading SMS Functions .......................................... 20

Printing SMS Messages ............................................ 21

Deleting SMS Messages ........................................... 21

Modifying the Settings ............................................. 21

9 Fun and Games................................ 22

Sudoku .................................................................... 22

10 Settings............................................. 23

Entering the Date and Time .................................... 23

Selecting the Language ............................................. 23

Selecting the Country .............................................. 23

Entering Your Number ............................................ 23

Entering Your Name ................................................ 23

Setting the Contrast ................................................. 23

Lowering the Transmission Speed ............................ 23

Switching Page Adjustment On and Off .................. 23

Setting line interruption ........................................... 23

Setting the Ring Tone .............................................. 24

Setting the Fax Switch ............................................. 24

Printing Lists and Help Pages .................................. 25

Starting the Initial Installation ................................. 25

11 Telephone Lines and Additional

Devices .................................................. 26

Configuring Telephone Lines and Services ............... 26

Connecting Additional Devices ................................ 26

Using Additional Telephones (Easylink) .................. 26

12 Service .............................................. 28

Checking the Ink Film Reserve ................................ 28

Changing the ink film .............................................. 28

Fixing a Paper Jam ................................................... 29

Fixing a Document Jam ........................................... 30

Cleaning .................................................................. 30

Checking the Firmware Version ............................... 31

Using Service Codes ................................................. 31

Power Cycling .......................................................... 32

13 Appendix .......................................... 34

Technical Data ........................................................ 34

Declaration of Conformity (DoC) ........................... 34

4Philips PPF 631 · 632 · 675

1 General Safety Information

Your device has been tested in conformity with standards

EN 60950-1 and IEC 60950-1 and should only be operat-

ed with telephone systems and power equipment that meet

these standards. The device was built exclusively for use in

the indicated sales region.

Do not make any changes or settings that are not described

in this user manual.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If

the device should fall, it can be damaged or can cause inju-

ry to people, especially small children. Position all cables in

such a way that no one will stumble on them, thus avoid-

ing possible injuries to persons or damage to the device it-

self.

The distanc e between the device a nd other appliances o r objects, must be at le ast 15 centimetres.

The distance between the device and other devices or ob-

jects must be at least 15 centimetres; this also applies to the

use of additional cordless telephones. Do not place the de-

vice in the vicinity of radios or televisions.

Lock the cove r of the device completely into pl ace

Lock the cover of the device completely into place when

opening the device. You could be injured if the cover falls

while you are working on the device.

Protect the dev ice against direct sunlight

Protect the device against direct sunlight, heat, large tem-

perature fluctuations and moisture. Do not place the de-

vice in the vicinity of heaters or air conditioners. Observe

the information on temperature and humidity in the tech-

nical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be

covered. Do not put your device in closed cabinets or box-

es. Do not place the machine on soft surfaces such as table-

cloths or carpets and do not cover the ventilation slits.

Otherwise, the device can overheat and catch on fire.

In the event that t he device becomes too hot, or if y ou see smoke coming from the devic e

In the event that the device becomes too hot, or if you see

smoke coming from the device, you must immediately pull

the power cable out of the power socket. Have your device

examined by trained professionals at a technical service lo-

cation. To prevent the spread of fire, open flames should

be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the

mains cable, the mains connection or the telephone socket

with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect

the device from the power socket if liquids or foreign ob-

jects have entered the device and have your device exam-

ined by trained professionals at a technical service location.

Do not allow c hildren to handle the device withou t supervision.

Do not allow children to handle the device without super-

vision. The packing materials should be kept out of the

hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution,

small metallic objects (paper clips) may be retained if

placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated

on the type label) matches the mains voltage available at

the setup location.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily acces-

sible. The device does not have an on/off button. In an

emergency, disconnect your device from the power supply

by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation

is damaged.

Disconnect your devic e from the power and telephone networks during an electrical storm.

Disconnect your device from the power and telephone net-

works during an electrical storm. If this is not possible, do

not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it

from the power and telephone networks. Never use liquid,

gaseous or easily flammable cleansers (sprays, abrasives,

polishes, alcohol).

Only clean the di splay with a dry, soft cloth.

Only clean the display with a dry, soft cloth. If the display

breaks, a mildly corrosive liquid may escape. Avoid all con-

tact with your skin and eyes.

In the event of a power failure, your device will no t function;

In the event of a power failure, your device will not func-

tion; saved data is retained.

Repairs

Should disruptions occur, follow the instructions on the

display and on the error report.

Do not make any repairs to the device yourself. Improper

maintenance can result in injuries or damage to the device.

Only have your device repaired by an authorised service

centre.

Do not remove the type label from your device; this would

void the warranty.

Consumable Materials

Use only original consumable materials. These are availa-

ble from a specialised retailer or through our order service

(see back side of this user manual). Other consumable ma-

terials could damage the device or shorten its service life.

Dispose of old consumable materials according to the

waste regulations of your country.

Overview 5

2Overview

Overview of the Menu Functions

The following functions are available on your device.

There are two ways in which you can call functions:

Menu Navigation

Navigating in the menu: Press OK or one of the two

arrow keys [ to open the function menu. Page through

[ menu entries. Use OK to select a function. Press C to

return to the previous menu level. Press STOP to close the

menu and return to the starting mode.

Direct Loading

Calling functions directly: You can call a menu func-

tion directly using the function number. Press OK and en-

ter the appropriate function number using the numeric

keypad. Confirm using OK. You will find the function

number in the following list.

Help 6 · Function List

1 Telephone book

11 Looking Up an Entry (PPF 6xx · SPFX 4x)

11 Looking up an entry...............................page 10

12 New Entry (PPF)

12 New entry..............................................page 11

13 Creating Group

13 Creating group.......................................page 11

14 Short Dial

14 Short dial...............................................page 12

15 Changing Entries

15 Modifying an entry ................................page 11

16 Deleting Entries

16 Deleting entries......................................page 11

17 Printing En tries

17 Printing entries ......................................page 25

2 Calls

21 Received C alls (PPF 6xx · SPFX 4 x)

21 Received calls.........................................page 10

22 Outgoing Calls (PPF 6xx · SPFX 4x)

22 Outgoing calls........................................page 10

23 Printing En tries

23 Printing entries ......................................page 25

24 Sett ing line interrup tion

24 Setting line interruption (Hook-Flash-period)

(function is not supported in all countries and networks)

.......................................................................page 23

3 Fax

31 Polling

31 Polled reception.....................................page 17

32 Polling Send

32 Polling send ...........................................page 18

33 Sending Fax Later

33 Sending fax later ....................................page 17

34 Broadcasting

34 Sending to multiple recipients (= broadcast)

.......................................................................page 17

35 Printing Fax Journal

35 Printing fax journal................................page 25

36 Printing transmission report

36 Printing transmission report...................page 25

37 Print Reduced in Size

37 Print reduced in size...............................page 23

38 Reducing transmission speed

38 Reducing transmission speed..................page 23

4 Miscellaneous

41 Printing Call Log

41 Printing call list......................................page 25

42 Switching notification tone for call waiting on/off (Type 2)

42 Switching notification tone for call waiting on/off

(PPF¦675) ............................................................page 11

43 Using Fax Templates

43 Using fax templates................................page 18

44 Setting the Contrast

44 Setting the contrast................................ page 23

45 Using Service Codes

45 Using service codes................................ page 31

46 Checking the Ink F ilm Reserve

46 Checking the ink film reserve................ page 28

47 Checking the Firmware Version

47 Checking the firmware version.............. page 31

48 Sudoku

48 Sudoku.................................................. page 22

5 Fax switch

51 Configuring Day Mode

51 Configuring day mode .......................... page 24

52 Configuring Night Mode

52 Configuring night mode........................ page 24

53 Setting the timer

53 Setting the timer.................................... page 24

54 Easylink

54 Easylink................................................. page 27

55 Setting the Ring Tones

55 Setting the ring tones ............................ page 24

6 SMS

(Type 2)

(PPF¦675)

61 Send ing SMS (PPF 67 5 · 676 · 6xx)

61 Sending SMS ........................................ page 20

62 Reading SM S (PPF 675 · 676 · 6x x · SPFX 43/47)

62 Reading SMS ........................................ page 20

63 Printing SMS

63 Printing SMS ........................................ page 21

64 Deleting SMS (PPF 675 · 676 · 6xx · SPFX 43/47)

64 Deleting SMS........................................ page 21

65 Notification by SMS

65 Notification by SMS ............................. page 20

66 SMS Access

66 SMS access............................................ page 21

7 Answering Machine

(Type 2)

(PPF¦675)

71 Switches Answering Machine On/Off (PPF 675 · 676 · 6xx · SPFX 47)

71 Switches answering machine on/off....... page 13

72 Listening to Messages (PPF 675 · 676 · 6xx · SPFX 47)

72 Listening to messages............................. page 13

73 Recording Internal Memos (PPF 675 · 676 · 6xx · SPFX 47)

73 Recording internal memos..................... page 15

74 Setting the Recording Duration

74 Setting the recording duration............... page 15

75 Editing the Outgoing Message (PPF 675 · 676 · 6xx · SPFX 47)

75 Editing the announcement.................... page 13

76 Using Announcement without Recording Message

76 Using announcement without recording message

(= external memo)............................................... page 13

77 Forwarding Messages

77 Forwarding messages ............................. page 14

78 Entering the VIP Code

78 Entering the VIP code........................... page 15

79 Entering Access Code

79 Entering access code.............................. page 14

9 Settings

91 Entering t he Date and Time

91 Entering the date and time .................... page 23

92 Selecting the Language

92 Selecting the language ........................... page 23

93 Selecting the Country

93 Selecting the country............................. page 23

94 Entering Number

94 Entering number................................... page 23

95 Entering Name (PPF)

95 Entering name....................................... page 23

96 Confi guring Telephone Lines and Serv ices

96 Configuring telephone lines and services page 26

Press i and 6 to print a list of all functions and

settings of your device.

6Philips PPF 631 · 632 · 675

Device Overview

Primo · Voice overview

‚ Handset

ƒ Paper tray

„ Document feeder (writing facing up)

… Panel with display

† )-Socket—Connection socket for the telephone

handset

‡ EXT-Socket—Connection socket for additional de-

vices

ˆ LINE-Socket—Connection socket for telephone cable

PPF 63x, PPF 67x

Internal Description

‚ Scanner glass

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic doc-

ument feeder

Innenans icht nummeriert

Overview 7

Panel

Message

ä—Lights up, if new messages are received / list of

the new messages with submenus / blinks in the case of de-

vice error (for example no ink film)

Short Dial

Ý—Press briefly: Load short dial entries. Selecting the

entries with the [ or numeric keys / press and hold: As-

sign a new short dial entry

Telephone Book

ma—Press briefly: Calling up the telephone book en-

tries. Selecting the entries with the [ / press and hold:

saving new entries

Fax Switch (Only Fax Reception)

¼/º/»—Setting the timer and the fax reception modes

(= fax switch). Modes set on the display ™ (day), ˜ (night),

F (only fax reception, this function is not supported in all

countries and networks). Activated timer is indicated with

›

Stop (AM Type 2)

STOP—Function abort / return to the starting mode /

documents eject / (PPF¦675): ending message playback

C (AM Type 2)

C—Return to the previous menu level / press briefly: de-

leting individual characters / press and hold: deleting com-

plete input / (PPF¦675): during a playback: deleting indi-

vidual message / in the starting mode: deleting all messages

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor / adjusting

the volume level

OK—Calling the menu functions / confirming input

Start

START—Press briefly: Starting transmission of messages

/ press and hold: Starting fax polling

Answering machine (Ty pe 2)

b (PPF¦675)—Calling answering machine menu

Help

i—Press briefly: Printing help pages and setting lists /

press and hold: Starting initial installation process

Copy (SMS Type 2)

COPY—Press briefly: creating a copy / press and hold:

creating multiple copies / (PPF¦675): printing SMS

Resolution

ã—Setting higher resolution for faxes and copying

(RESOL.: STANDARD, RESOL.: FINE, RESOL.:

PHOTO)

SMS (Type 2)

_ (PPF¦675)—Calling the SMS menu (function is not

supported in all countries and networks)

Numeric keys (short dial)

Numeric keypad—Inputting digits, characters and special

characters / press and hold: Recalling short dial numbers

Redialling

@—Press briefly: Toggling between the list of the last 10

dialled numbers (= redial list) / press and hold: List of last

ten callers (caller list)

Speaker (PPF 6xx)

ß—Dialling with the handset replaced / (PPF¦675):

hands-free

R—Press briefly: insert short line interruption (Hook

Flash) as office index on PABX or for calling special func-

tions in the public telephone network (PSTN)/long press:

Inserting dialling pause

PPF 67x

8Philips PPF 631 · 632 · 675

3 Initial Operation

Package Contents

Package Contents P rimo · Voice

‚ Device

ƒ Telephone handset

„ Spiral cable for telephone handset

… Paper tray

† Mains cable with plug (country-specific)

‡ Telephone cable with plug (country-specific)

User Manual

User manual with installation guide (not depicted)

Package Contents

Packing Contents

Attaching the Paper Tray

Insert the paper tray into the openings behind the paper

feed mechanism.

Attaching the Paper Tray

Inserting Paper

Paper Format

Before you can receive documents or make copies, you

must load paper into the device. Please use only appropri-

ate paper in standard format A4 (210 × 297 millimetre ·

preferably 80 g/m2). Follow the specifications in the tech-

nical data.

Loading P aper

Preparing Paper

Inserting Paper

1Fold open the lever on the right beside the paper feed

towards front.

2Insert paper in the paper feeder. You can insert maxi-

mum 50 sheets (A4 · 80 g/m2).

3Fold open the lever on the right beside the paper feed

backward in order to enclose the paper.

Inserting Paper

Connecting the Handset

Connecting the Ha ndset

Plug one end of the spiral cable into the socket on the tel-

ephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Connecting the Ha ndset

If one of the parts is missing or damaged, please con-

tact your retailer or our customer service.

Separate the paper sheets by fanning them out, then

align them by tapping edge of the stack lightly

against a flat surface. This will prevent several sheets

of paper from being drawn in all at once.

Initial Operation 9

Connecting the Telephone Cable

Connecting the Te lephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with LINE (RJ-11-Connector). In-

sert the telephone plug into your PTT line socket.

Connecting the Te lephone Cable

PABX Systems 1

Connecting the Power Cable

Mains Voltage a t Setup Location

Connecting the Mains Cable

Insert the mains cable into the connection located on the

rear side of the device. Connect the mains cable to the elec-

trical socket.

Connecting the Power Cable

Initial Installation

Starting Initial Installation

After you connect your device to the mains voltage, the in-

itial installation commences. Press i. Your device prints

a help page.

Selecting the Language

1Use [ to select the desired display language.

2Confirm with OK.

Selecting the Country

Setting the Cou ntry Correctly

Setting the Cou ntry

1Use [ to select the country in which you are operat-

ing the machine.

2Confirm with OK.

After this input, the machine prints another help page and

checks the telephone line.

Entering Your Number

Header

Your name and number are added together with date, time

and page number at the top edge of each fax transmission

(= header).

Entering Your Number

1Enter your number. Using # or * you can enter a

plus sign.

2Confirm with OK.

Entering Your Name

1Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective button several times

until the desired character or special character appears

on the display.

2Confirm with OK.

After the input, the machine prints an overview of the

functions.

Entering the Time and Date

Entering Time/Date

1Enter the time, e.g. 1400 for 2 pm.

2Enter the date (two digits each) e.g.

080607 for 8 June 2007.

3Confirm with OK.

Help 2 · Init ial Installation Process

Your device is an analogue fax device (Group 3). It is

not an ISDN device (Group 4), and therefore it can-

not be operated directly on an ISDN connection. In

order to do this, you need either an analogue adapter

or a connection for analogue terminals.

If you connect your device as extension to a tele-

phone system, you must set it for working as an ex-

tension (also see Chapter "Telephone connections

and additional devices, page 26).

Check whether the mains voltage of your device (in-

dicated on the type label) matches the mains voltage

available at the setup location.

Always set the country in which you are operating

the machine. Otherwise, your machine is not adapt-

ed to the telephone network. If your country is not

included in the list, you must select a different setting

and use the correct telephone cable for the country.

Consult your retailer.

You can move the cursor using [. Use C to de-

lete individual characters.

You can restart the initial installation process any

time. Press i and 2.

10 Philips PPF 631 · 632 · 675

4 Telephone Functions

Help 3 · Telephone Functions

Connecting Additional Tel ephones

For information on how to connect additional telephones

and which functions are available to you, please refer the

chapter on Telephone Connections and Additional Devic-

es, Page 26.

Only Fax Reception

Making Telephone Calls on the

Machine

Dial the desired telephone number. There are multiple

ways to do this. Then lift up the handset.

Direct Dialling

Manual dialling: Dial the desired telephone number

with the number pad.

Telephone book:

1Press ma

2Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the tel-

ephone book.

Short dial: Press Ý. Select the desired entry using [

or with the numeric keys.

Recalling Short Dial Number

Redial list: Press @. Use [ to select an entry from the

list of the dialled numbers.

Outgoing Calls

Caller list: Press and hold @ (at least two seconds). Use

the [ to select an entry from the list of callers.

Calls Received

CLIP Prerequisite

Getting outside line

PABX Systems

Private branch exchanges (PABX) are typical in many of-

fices and some households. You must dial an outside line

access code in order to get a connection to the public tele-

phone network (PSTN) from a PABX.

Enter the outside line access code with which you reach the

public telephone network before you enter the desired

number or select a stored entry. The outside line access

code is usually 0.

Outside Line Access Code Error

Setting up an extension

Chain Dialling

You can combine and edit manually entered digits and

saved entries, before the dialling process starts. If you have

saved, for example, the telephone number prefix of an in-

expensive telephone service provider (call-by-call) as a tel-

ephone book entry, select this entry and manually enter

the subsequent telephone number or select another saved

entry.

Insert dialling pause

It may be necessary to insert a dial pause in telephone

number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Hold R

pressed (for at least two seconds). – appears on the display.

The second part of the number is dialled only after a short

pause.

Calling additional telephone func-

tions

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

Additional telephone functions

You can use additional telephone functions with your de-

vice for example call on hold, three-way call or forwarding.

Contact your telephone company to inquire whether or

not these functions are available for your connection. The

signal to the switchboard to call these services is a short line

interruption (Hook Flash). Press the R key to call the ad-

ditional telephone functions.

Making a Second Call

1During a call, press R.

2Enter the desired number using the numeric keypad or

select a saved entry.

Press i and 3 to print an overview of the tele-

phone book functions.

In the fax only reception mode (F on the display) the

device rings twice. Then the fax reception switches

on. You can only accept an incoming telephone call

whilst it is ringing (also see chapter Setting the Fax

Switch, page 24) (this function is not supported in all

countries and networks).

You can also lift up the receiver first, then dial a

number. The dialling process begins immediately.

You can also load telephone book entries by

pressing OK, 11 and OK.

You can save an entry multiple times with the

same name but in a different category. In the tel-

ephone book, the first letter of the category ap-

pears after the entry.

You can also load short dial entries by holding the re-

spective number button pressed (for at least two sec-

onds).

You can also load the redial list by pressing OK,

22 and OK.

You can also load the caller list by pressing OK,

21 and OK.

For this function to work, the caller line identifica-

tion (CLIP) must be activated for your telephone

connection (country and network dependent). The

number and name will not be shown if the caller sup-

presses his number.

In rare cases, the outside line access code may be a

different number or a two-digit number. For older

telephone systems, the outside line access code can be

R (= Flash). Press R to enter this outside line access

code. If the connection to the public telephone net-

work is not possible, contact your telephone system

supplier.

If you operate your device permanently at an exten-

sion, store the outside line access code with the 96

function (see page 26).

Press R, to toggle between the calls.

Telephone Functions 11

Switching Between Calls

Switching Between Cal ls

Press R, to toggle between the calls.

Receiving a Second Call

Call Waiting

During a call, you can be informed about another call by a

notification tone (= call waiting) if your telephone compa-

ny offers this service. The notification tone for call waiting

on the device is switched off in the factory.

Receiving a Second Call

During a call, press R to accept the new call.

CLIP Prerequisite

Switching notification tone for call waiting

on/off

1Press OK, 42 and OK.

2Use [, to select whether you would like to turn the

call waiting on or off.

3Confirm using OK.

Hands-Free

Type 2 (großer Core)

(PPF¦675)

1Pressß to dial without lifting up the handset. You will

hear a dial tone from the loudspeaker.

2Enter the desired number using the numeric keypad or

dial a saved entry. The dialling process begins immedi-

ately. Any incorrectly entered numbers can no longer

be changed now.

Handset near the device

Recording a telephone conversa-

tion

Type 2 (großer Core)

(PPF¦675)

Recording a Telephon e Conversation

You can record a telephone conversation. After recording,

the ä button flashes, and you can hear the recording

like a message on the answering machine.

Recording a Telephon e Conversation

1During a call, press b. The recording begins.

2Press b again to end the recording.

Telephone Book of the Machine

Telephone Book

In the telephone book of your device, you can save entries

with multiple numbers and collect multiple entries into

groups. You can assign various ring tones to the entries.

Follow the specifications in the technical data.

Cursor navigation 1

Saving entry

1Hold ma pressed (for at least two seconds).

2Enter the name. You can enter characters using the nu-

meric keys (see button labels). Enter special characters

using 0. Press the respective button several times un-

til the desired character or special character appears on

the display.

3Confirm with OK.

4Using [, select the category for which you would like

to enter a number: CATEGORY: HOME, CATEGO-

RY: WORK, CATEGORY: MOBILE or CATEGO-

RY: FAX.

5Confirm with OK.

6Enter the telephone number.

7Confirm with OK.

8You can assign a ring tone to the number. Use the

number buttons 0 to 9 to select a ring tone. Using

[, set the volume.

9Confirm with OK. The entry is saved.

Ring Tone

Edit Entry

1Press OK, 15 and OK.

2Using [ select the entry which you would like to edit.

3Confirm with OK.

4Edit the name.

5Confirm with OK.

6Using [, select the category for which you would like

to enter a number: CATEGORY: HOME, CATEGO-

RY: WORK, CATEGORY: MOBILE or CATEGO-

RY: FAX.

7Confirm with OK.

8Enter the telephone number.

9Confirm with OK.

10 You can assign a ring tone to the number. Use the

number buttons 0 to 9 to select a ring tone. Using

[, set the volume.

11 Confirm with OK. The entry is saved.

Deleting an Entry

1Press OK, 16 and OK.

2Using [ select the entry which you would like to de-

lete.

3Confirm with OK.

4Confirm DELETE: YES with OK.

Groups

You can combine several telephone book entries into a

group. A message is sent to all members of this group in

succession.

For this function to work, the caller line identifica-

tion (CLIP) must be activated for your telephone

connection (country and network dependent). The

number and name will not be shown if the caller sup-

presses his number.

Put the handset near the device with the microphone

facing up in order to achieve an optimum communi-

cation.

You must inform your caller when recording a tele-

phone conversation.

You can move the cursor using [. Use C to delete

individual characters. Press STOP to close the menu

and return to the starting mode.

You can also call the function by pressing OK,

12 and OK.

In some countries and networks the individual ring tone

of an entry only works when the device rings for the sec-

ond time. The first ring will be the standard ring tone.

12 Philips PPF 631 · 632 · 675

Adding Group Entries

1Press OK, 13 and OK.

2Use [ to select the group you would like to create.

3Confirm with OK. You can add entries to the group,

display the members of the group, delete the group or

send a fax to the group.

4Using [ select ADD MEMBER?.

5Confirm with OK.

6Use [ to select the entry you would like to add to the

group.

7Confirm with OK.

8Repeat steps 4 to 6 to add additional entries to the

group.

9Press STOP to end the input.

Displaying Group Entries

1Press OK, 13 and OK.

2Use [ to select the group you would like to display.

3Confirm with OK.

4Using [ select VIEW MEMBERS?.

5Confirm with OK.

6Page through the entries of the group with [.

7Press STOP twice to return to the starting mode.

Deleting Individual or All Group Entries

Deleting an Individual Entry

1Press OK, 13 and OK.

2Using [ select the group from which you would like

to delete entries.

3Confirm with OK.

4Using [ select DELETE MEMBER?.

5Confirm with OK.

6Using [ select the entry which you would like to de-

lete.

7Confirm with OK.

8Using [ select DELETE: YES.

9Confirm with OK. The entry is deleted.

Deleting a Group

1Press OK, 13 and OK.

2Using [ select the group you would like to delete.

3Confirm with OK.

4Using [ select DELETE MEMBER?.

5Confirm with OK.

6Using [ select DELETE: ALL.

7Confirm with OK. All entries in the group are deleted.

Short Dialling

You can assign short dial numbers to frequently dialled tel-

ephone numbers. You can load these numbers quickly

with the short dial button and the number buttons.

Assigning or Changing a Short Dial Entry

1Hold Ý pressed (for at least two seconds).

2Use [ or the respective number button to select the

short dial number you would like to assign or change.

3Confirm with OK.

4Use [ to select the telephone book entry you would

like to assign as a short dial entry.

5Confirm with OK.

Deleting a Short Dial Entry

Deleting a Sho rt Dial Entry

1Press Ý.

2Use [ or the respective number button to select the

entry you would like to delete.

3Press C.

4Confirm the deletion with OK.

Calling Line Identification (CLIP)

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

CLIP Definition

The number of an incoming call appears on the display.

For this function to work, the Calling Line Identification

Presentation (CLIP) must be activated for your telephone

connection. Enquire with your telephone company. Caller

Line Identification may be associated with a fee.

Setting the Cou ntry

CLIP and Telephone Companies

Missed Calls

If you received a call while away, the

- button flashes.

1Press ä.

2Using [, you can page through the list of missed calls.

3To call back, pick up the handset.

Displaying Telephone Book Names

You can also call the function by pressing OK,

14 and OK.

If you select a short dial number that is already as-

signed, the entry is overwritten.

This function not only deletes the short dial entry, it also de-

letes the entire entry from the telephone book. Overwrite the

short dial entry if you would like to change the assignment.

You can also call the function by pressing OK,

14 and OK.

If the Caller Line Identification does not work even

though the function is activated for your telephone

connection, check if you have set the correct country

(also see Chapter Settings, page 23).

The functionality and availability of the Caller Line

Identification Presentation (CLIP) depends on your tel-

ephone company. Your telephone company could have

no CLIP data transmission or very specific data transmis-

sion format which is nocht supported by this product.

In some networks the machine will set itself up auto-

matically. The Caller Line Identification (CLIP) may

only work from the second call.

If you have received additional messages, first select

the missed calls using

[

and confirm with

Your machine displays the name with which you have

saved the number in the telephone book. The number and

name will not be shown if the caller suppresses his number.

Answering Machine 13

5 Answering Machine

(model dependent)

(Model-dependent)

Help 3 · Answering Machine

Only Fax Reception

Switching On and Off

Switching On/Off on the DeviceAnonymous Outgoing Message

Press b three times to turn the answering machine on or

off. If the answering machine is turned on, the symbol —

appears on the display.

Activation

Editing the Outgoing Message

Recording an Outgoing Message

Recording the Outgoing Message

1Press b.

2Use [ to select OUTGOING MSG..

3Confirm using OK.

4Dial using [ MESSAGE: RECORD.

5Confirm using OK.

6Press OK to record an outgoing message. Wait for the

confirmation tone before you say your text.

7Press OK to end the recording. The recording is played

back.

Recording the Outgoing Message

Listening to the Outgoing Message

1Press b.

2Use [ to select OUTGOING MSG..

3Confirm using OK.

4Using [ select MESSAGE: PLAY.

5Confirm with OK. The outgoing message is played

back.

Using the Anonymous Outgoing Message

Anonymous Outgoing M essage

You can replace your personal outgoing message with the

factory default anonymous message.

1Press b.

2Use [ to select OUTGOING MSG..

3Confirm using OK.

4Using [ select MESSAGE: DEFAULT.

5Confirm with OK. The outgoing message is played

back.

Using the Outgoing Message Without Re-

cording of Messages

Outgoing Messag e Without Recording of Messages

You can record an outgoing message which the caller hears

for which no message can be recorded in reply (= external

memo).

1Press b.

2Dial using [ EXTERN. MEMO.

3Confirm using OK.

Use

[

to select whether you would like the outgoing mes-

sage to be switched on/off without recording the message.

5Confirm using OK.

6 Recording a new outgoing message: Press OK

to record the outgoing message. Wait for the confirma-

tion tone before you say your text.

Press

to end the recording. The recording is played back.

Recording the Outgoing Message

Listening to Messages

Listening to New Messages

Indication of New Messages

If new messages have been received on the answering ma-

chine, the ä button blinks. The number of the new

messages is shown on the display.

1Press ä.

2Confirm with OK.

3The new messages are played back.

Press i and 3 to print an overview of the answer-

ing machine functions.

In the fax only reception mode (F on the display) the

answering machine of the device is switched off. You

cannot switch on the answering machine in this

mode (also see chapter Setting the Fax Switch, page

24) (this function is not supported in all countries

and networks).

If you do not record a personal announcement, the

answering machine uses the anonymous announce-

ment set by the factory.

You can also call the function by pressing OK,

71 and OK.

During playback, press C and OK in order to delete

the currently playing outgoing message. Using [,

set the volume. Stop the playback with STOP.

You can also call the function by pressing OK,

75 and OK.

The outgoing message must be longer than ten

seconds and shorter than twenty seconds.

If the volume of the outgoing message is too low,

rerecord the same. For recording, lift up the handset

of the device and speak the text into the microphone.

You can also call the function by pressing OK,

75 and OK.

You can also call the function by pressing OK,

75 and OK.

You can also call the function by pressing OK,

76 and OK.

When you record an outgoing message, you are

asked, if you would like to use the old outgoing

message or would like to record a new one. Con-

firm using OK.

The outgoing message must be longer than ten

seconds.

If the volume of the outgoing message is too low,

rerecord the same. For recording, lift up the handset

of the device and speak the text into the microphone.

Press # to play the next message. With the number

keys, you can load the desired message directly. Dur-

ing playback, press C and OK in order to delete the

currently playing outgoing message. Using [, set

the volume. Stop the playback with STOP.

14 Philips PPF 631 · 632 · 675

Listening to Messages Again

1Press b.

2Using [ select MESSAGES.

3Confirm with OK.

4Using [ select MESSAGE: PLAY.

5Confirm with OK. The messages are played back.

Deleting Messages

Deleting an Individual Message

During playback, press C and OK in order to delete the

currently playing outgoing message.

Deleting Heard Messages

Deleting New Messages

1Press b.

2Using [ select MESSAGES.

3Confirm with OK.

4Using [ select MESSAGE: DELETE.

5Confirm with OK. The heard messages are deleted.

Setting up Forwarding and Re-

mote Access

Entering Access Code

Access Code

You must enter an access code to be able to receive trans-

ferred messages, or listen to and control your answering

machine from other telephones.

Switching On and Off

1Press b.

2Using [ select ACCESS CODE.

3Confirm with OK.

4Enter a four-digit code.

5Confirm with OK.

Forwarding Messages

The machine forwards messages to a specified telephone

number. Once the configured number of messages is

reached, the machine calls the number. If the call is an-

swered, a greeting text is played. Then the person on the

line must enter the access code. If no code is entered or an

incorrect code is entered three times, the machine hangs

up.

1Press b.

2Using [ select FORWARDING.

3Confirm with OK.

4Use [ to select whether you would like to switch for-

warding on or off.

5Confirm with OK.

6Enter the number to which the received messages

should be forwarded.

7Confirm with OK.

8Use [ to select how many messages should be collect-

ed and forwarded together.

9Confirm with OK.

10 Recording a new outgoing message: Press OK

to record an outgoing message. Wait for the confirma-

tion tone before you say your text.

11 Press OK to end the recording. The recording is played

back.

Using the Remote Control

Remote Control

With a telephone call, you can listen to and delete messag-

es, record a new outgoing message or switch the answering

machine on or off.

Tone Dialling

1Call your telephone number.

2Wait until the answering machine switches on and

plays back the outgoing message.

3Enter the access code.

4The machine interrupts the outgoing message and plays

new messages. If no new messages have been received,

you will hear two confirmation tones.

5The functions below are available via the number but-

tons.

6Hang up to end the remote control session.

You can also call the function by pressing OK,

72 and OK.

Messages not yet heard must be heard first before de-

leting them.

You can also call the function by pressing OK,

72 and OK.

You can also delete the already heard messages by

pressing C and OK in the starting mode.

The remote control is switched off with the factory-

installed access code (0000). Change the access code

to switch on the remote control. If you want to

switch the remote control off enter the factory-in-

stalled code 0000 again.

You can also call the function by pressing OK,

79 and OK.

The access code may not be identical to the VIP

code.

You can also call the function by pressing OK,

77 and OK.

When you record a message, you are asked, if you

would like to use the old message or would like to

record a new one. Confirm using OK.

The telephone on this connection must be set to tone

dialling. Press a button within 50 seconds, otherwise

the connection is cut-off (country and network de-

pendent).

If you select the 5/2 option for the number of

rings of the answering machine, the answering

machine switches on after two rings, when you

have received new messages. If there are no new

messages, the device rings five times. If the device

does not pick up after two rings, you have no new

messages. You can terminate the remote access

without incurring any telephone costs.

Answering Machine 15

Remote Control Functions

Cancelling a Function

Listening to Messages

Hearing current message again: Press ‚.

Listening to all messages: Press ƒ.

Listening to next message: Press „.

Deleting Messages

To delete the current message: Press ‡ while lis-

tening to the message.

Deleting all messages: Press ‡ after listening to all

the messages.

Press ‡ again within five seconds to confirm the deletion.

Outgoing Message

Listening to the outgoing message Press †.

Recording a new outgoing message:

1Press ….

2Wait for the confirmation tones.

3Press ….

4Wait for the long confirmation tone before beginning

with the text.

5Press … to end the recording.

Control Functions

Aborting last function: Press ‰.

Switching off answering machine Press ˆ.

Switching on answering machine Press Š.

To Switch the Answering Machine On

Recording Internal Memos

Internal Memos on the MachineInternal Memos

You can record voice messages (= memos), which can be

played as messages. The limit on duration of recording set

for messages applies even to the recording duration of

memos.

Recording Length for Memos

1Press b.

2Dial using [ QUICK NOTE.

3Confirm using OK.

4Press OK to record a voice message. Wait for the con-

firmation tone before you say your text.

5Press OK to end the recording. The recording is played

back. After that the ä button starts flashing. The

voice message is displayed as a new message.

Recording the Outgoing Message

Modifying the Settings

Entering the VIP Code

VIP Code

If callers enter the VIP code, the machine continues to

ring, even if the answering machine has taken over the call.

With this function, certain persons can reach you even if

you have set the number of rings to zero.

VIP Code <> Access Code

1Press b.

2Using [ select VIP CODE.

3Confirm with OK.

4Enter a four-digit code.

5Confirm with OK.

Setting the Recording Length

Recording Length

You can limit the length of the incoming messages and in-

ternal memos.

1Press b.

2Using [ select RECORD. TIME.

3Confirm with OK.

4Use [ to select the desired recording length or unlim-

ited time (automatic).

5Confirm with OK.

Occasionally the answering machine might not react

to your entry—for example while you are listening to

a message. Cancel the current function by pressing

‰. Select the next function with the appropriate

number button.

If the answering machine is switched off you have to

enter the access code while the fax switch analyzing

the incoming signal. After the 4th ring the tone heard

changes (factory settings of the number of rings for

fax switch, also see Chapter Setting the Fax Switch

page 24). Press Š, to activate the answering ma-

chine. Afterwards you can call additional functions.

The configured recording length for incoming mes-

sages also limits the length of the internal memos.

You can also call the function by pressing OK,

73 and OK.

If the volume of the outgoing message is too low,

rerecord the same. For recording, lift up the handset

of the device and speak the text into the microphone.

The VIP code may not be identical to the access code

for remote control.

You can also call the function by pressing OK,

78 and OK.

You can also call the function by pressing OK,

74 and OK.

16 Philips PPF 631 · 632 · 675

6Fax

Help 4 · Fax

Loading Documents

10 Document s · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m2

weight. You can insert up to 10 documents at a time.

Fax

Sending a Fax

1Insert the documents face up into the document feeder.

The top most document will be fed in first.

2Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), RESOL.: FINE (for texts with small

print or drawings) and RESOL.: PHOTO (for pho-

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

3Dial the desired number. There are several ways to do

this:

4Press START.

Busy Number

Manual dialling: Dial the desired telephone number

with the number pad.

Telephone book:

1Press ma

2Select an entry using [. Enter the starting letters with

the numeric keypad to quickly navigate through the tel-

ephone book.

Short dial: Press Ý. Select the desired entry using [

or with the numeric keys.

Recalling Short D ial Number

Redial list: Press @. Use [ to select an entry from the

list of the dialled numbers.

Outgoing Calls

Caller list: Press and hold @ (at least two seconds). Use

the [ to select an entry from the list of callers.

Calls Receive d

CLIP Prerequisite

Manually Sending a Fax

1Insert the document.

2Enter the desired number using the numeric keypad or

select a saved entry.

3Press ß.

4Press START.

Direct inward dialling or selecting

sub-address

Direct inward dialling or sub-address

You can send a fax to a direct-inward dialling number or a

sub addressor or call from a direct-inward dialling number

or sub address - for example to use a certain service of a fax

database provider. For this purpose, attach the direct-in-

ward dialling number or sub address with a short dialling

pause to the fax number.

Press i and 4 to print the instructions for send-

ing faxes and for fax switch settings.

Do not insert any documents into the machine

that...

... are wet, have been edited with correction fluid, are

soiled or have a coated surface.

... are written on with a soft pencil, with paint, chalk

or charcoal.

... originate from newspapers or magazines (printing

ink).

... are held together with office or notebook staples or

with tape or glue.

... are pasted with note papers.

... are creased, crumpled or torn.

Press STOP to eject the documents without sending

them.

They can adjust the preset contrast (also see

Chapter "Settings", page 23).

If the subscriber is busy, the device dials the number

again after some time. Press STOP, in order to can-

cel the transmission process. After the transmission,

the machine prints out a transmission report depend-

ing on the settings.

You can also load telephone book entries by

pressing OK, 11 and OK.

You can save an entry multiple times with the

same name but in a different category. In the tel-

ephone book, the first letter of the category ap-

pears after the entry.

You can also load short dial entries by holding the re-

spective number button pressed (for at least two sec-

onds).

You can also load the redial list by pressing OK,

22 and OK.

You can also load the caller list by pressing OK,

21 and OK.

For this function to work, the caller line identifica-

tion (CLIP) must be activated for your telephone

connection (country and network dependent). The

number and name will not be shown if the caller sup-

presses his number.

Fax 17

1Enter the desired number using the numeric keypad or

select a saved entry.

2Hold R pressed (for at least two seconds).

3Enter the direct-inward dialling number or sub address.

4Press START. The direct-inward dialling number or

sub address is dialled only after a short pause.

Listening while a connection is es-

tablished

Type 1 (kleiner Core)

(PPF¦631, PPF¦632)

Listening while a connection is established

You can listen while a connection is established, for exam-

ple if a fax transmission constantly fails.

Enter the desired number using the numeric keypad or se-

lect a saved entry. Press ß.

No hands-free operation

Broadcasting

You can send one fax to multiple recipients in succession.

Entering Recipients Individually

1Insert the document.

2Press OK, 34 and OK. The document is now

read.

3Enter the desired number using the numeric keypad or

select a saved entry.

4Confirm with OK.

5Enter the next telephone numbers.

6Confirm with OK. You can enter up to 25 recipients.

7Press START. The device transmits the fax message

successively to all recipients.

Sending a Fax to a Group

1Insert the document.

2Press OK, 13 and OK.

3Use [ to select the group to which you would like to

send a fax.

4Confirm with OK.

5Using [ select SEND FAX?.

6Confirm with OK.

Transmission to Multiple Recipients

Delayed Fax Transmission

If you would like to make use of the lower telephone tariffs

or if the recipient can be reached at some specific time on-

ly, you can send the fax at a later time – within 24 hours.

1Insert the document.

2Press OK, 33 and OK.

3Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.

4Confirm with OK.

5Enter the desired number using the numeric keypad or

select a saved entry.

6 Selecting a saved entry: Confirm the selected en-

try using OK.

7Press START. The device goes into standby mode and

transmits the fax at the entered time. You can continue

to make telephone calls and receive faxes.

Sending Fax L ater

Receiving Faxes

Fax Reception

If you have not changed the factory settings, received faxes

will be printed out automatically. If no paper or no ink

film is inserted, the machine saves the incoming faxes. The

ä - button blinks. Once paper or a new ink film is

inserted, the saved faxes are printed out.

Paper Error

Full Message Mem ory

If the message memory is full, no additional messages can

be received. A warning appears on the display. Observe the

information in the technical data.

Delete Fax Memory Service Code

Receiving fax automatically (fax

only reception mode)

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

Only Fax Reception

You should select this mode if you primarily receive faxes

at your device. In the fax only reception mode (F on the

display) the device rings twice. Then the fax reception

switches on. You can only accept an incoming telephone

call whilst it is ringing. You cannot switch on the answer-

ing machine in this mode (also see chapter Setting the Fax

Switch, page 24).

Receiving fax manually

Select manual reception under number of rings of the fax

switch (see Chapter Setting the Fax Switch, page 24). The

device will not receive faxes on its own. This setting is use-

ful, when you want to receive faxes via a modem connected

to a computer.

Receiving fax manually

You can start fax reception manually, by pressing

START.

Polling Faxes

Fax Polling

With the fax polling function, you can retrieve faxes that

lie ready in the dialled fax machine. You can also provide

documents on your machine to be polled by others.

Polling Faxes Directly

1Enter the desired number using the numeric keypad or

select a saved entry.

2Hold START pressed (for at least two seconds).

Hands-free operation is not possible with this func-

tion. You cannot answer if the subscriber picks up.

If your machine cannot reach a recipient, the fax

message is sent to the other recipients. After the ma-

chine has called all recipients, it once again dials the

numbers that previously could not be reached.

Press STOP to eject the document. This interrupts

the standby mode.

Check whether you have inserted and clamped in the

paper correctly. The lever on the right next to the pa-

per feed mechanism must be pushed back.

If there are problems with printing out saved fax

messages, a service code is available (see also section

Service, page 31).

18 Philips PPF 631 · 632 · 675

Polling Secure Faxes

Secure Fax Polling

With this function, you can poll faxes that are protected

with a code.

1Press OK, 31 and OK.

2Enter the code.

3Confirm with OK.

4Enter the desired number using the numeric keypad or

select a saved entry.

5Press START.

Sending Faxes via Polling

Secure Fax Polling

A caller who knows the code can poll the fax from your de-

vice. You can continue to make telephone calls and receive

faxes.

1Insert the document.

2Press OK, 32 and OK.

3Enter a code (max. 20 characters).

4Confirm with OK.

Sending Fax Later

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your

device. With these templates you can quickly create, for ex-

ample, a short fax note or an invitation.

1Press OK, 43 and OK.

2Use [ to select the template you would like to print.

3Confirm with OK. The device prints the template.

4Fill the template and send it to the desired recipient per

fax.

Protect your document against unauthorised access

with a code.

Press STOP to eject the document. This interrupts

the standby mode.

Copier 19

7Copier

Help 5 · Copier

10 Document s · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m2

weight. You can insert up to 10 documents at a time.

Inserting Documents

1Insert the documents face up into the document feeder.

The top most document will be fed in first.

2Set the desired resolution. You can choose between

RESOL.: STANDARD (for documents without spe-

cial features), RESOL.: FINE (for texts with small

print or drawings) and RESOL.: PHOTO (for pho-

tos). Press ã. The configured resolution appears on

the display. Press ã again to change the resolution.

Creating a Copy

Press COPY briefly. The copy is created.

Creating Multiple Copies

1Hold COPY pressed (for at least two seconds).

2Enter the number of times you would like to copy the

document (maximum of 15 copies).

3Press COPY.

4Using [ select whether to reduce or enlarge the doc-

ument in size when copying. You can magnify up to

200 percent or reduce to as small as 50 percent of the

original size.

5Confirm with OK. The copy is created.

Copier

Press i and 5 to print help for copying.

They can adjust the preset contrast (also see

Chapter "Settings", page 23).

Press STOP to eject the documents without copy-

ing them.

20 Philips PPF 631 · 632 · 675

8SMS

(model dependent)

(Model-dependent)

Function is not supported in all countries and n etworks

(Function is not supported in all countries and

networks)

Help 8 · SMS

SMS Requirements

CLIP for SMS

Your device is preset for using the SMS (Short Messaging

Service) services. Caller Line Identification (CLIP) must be

activated for the SMS to work. It is possible that you will

not be able to send and receive SMS messages from a pri-

vate branch exchange (depending on the country and net-

work).

SMS with secret number

SMS Requirements

Sending an SMS

1Press _.

2Confirm with OK.

3You can enter characters using the numeric keys (see

button labels). Press 0 to enter space or special char-

acters.

You can enter 160 characters.

4Confirm with OK.

5Enter the desired number using the numeric keypad or

select a saved entry.

6Press _. The message is sent.

Notification by SMS

SMS Notification

You can have an SMS message sent to a telephone number

of your choice when faxes or SMS messages are received or

the answering machine receives calls or voice messages in

your absence.

1Press OK, 65 and OK.

2Use [ to select whether you would like to be in-

formed about new SMS messages.

3Confirm with OK.

4Use [ to select whether you would like to be in-

formed about calls in your absence.

5Confirm with OK.

6Use [ to select whether you would like to be in-

formed about new fax messages.

7Confirm with OK.

8Use [ to select whether you would like to be in-

formed about new messages on the answering machine.

9Confirm with OK.

10 Enter the number to which the SMS should be sent.

11 Confirm with OK. A message appears on the display

stating the notification by SMS is activated.

Receiving an SMS

Receiving an SMS on the MachinePaper Error

SMS Reception

Received SMS messages are printed out automatically. If

you have turned the automatic printing function off, the

SMS messages will be stored. Your machine stores up to 30

received SMS messages.

Reading an SMS

Reading an SMS on the Machine

After reception of a new SMS message, the ä but-

ton lights up.

1Press ä.

2Select the SMS using [.

3Press ä. The Read SMS menu opens.

Loading Previously Read SMS Messages

1Press OK, 62 and OK.

2Using [ select the SMS that you would like to read.

Unread SMS messages are marked with a *.

3Confirm with OK.

4Press STOP to return to the SMS list.

Loading SMS Functions

SMS Functions on the Machine

1While reading an SMS message, press OK to load ad-

ditional SMS functions.

2Use [ to select an option: You can display informa-

tion about the SMS message, print or delete the mes-

sage, forward the message to another recipient or send

an SMS response. You can return to the list of SMS

messages, or view the next or previous SMS message.

3Confirm with OK.

Press i and 8 to print the instructions for SMS

functions.

Should you face problems in sending SMS, the rea-

son for the same could be that you are using a secret

number or that the device is connected to an old

ISDN System.

Ask your telephone service provider...

... whether you must register for the SMS Service.

... to which mobile telephone service providers you

can send SMS

... which costs are applicable.

... which functions are available.

You can also call the function by pressing OK,

61 and OK.

The last five SMS messages written remain saved

as templates. Press @ until the desired message

appears.

You can move the cursor using [. Use C to de-

lete individual characters. Press and hold C (at

least two seconds) to delete the entire text. Press

COPY to print the message before sending it.

You can send an SMS message to up to five recip-

ients. Press OK after entering the number.

Check whether you have inserted and clamped in the

paper correctly. The lever on the right next to the pa-

per feed mechanism must be pushed back.

You can move the cursor using [. Press COPY

to print the SMS message.

Press OK to call additional SMS functions.

SMS 21

Printing SMS Messages

Printing an SMS on the Device

1Press OK, 63 and OK.

2Using [ select the SMS that you would like to print.

PRINT: ALL—Prints all received and composed SMS

messages that you have saved

PRINT: INBOX—Prints all received SMS messages

PRINT: OUTBOX—Prints all sent SMS messages that

you have saved

PRINT: NEW—Prints all unread SMS messages

3Confirm with OK.

Deleting SMS Messages

Deleting an SMS on the DeviceSMS Deletion Introduction

If the message memory is full, the device cannot receive

any more messages. Delete SMS messages to free up mem-

ory.

1Press OK, 64 and OK.

2Use [ to select the SMS messages you would like to

delete:

DELETE: ALL SMS—Deletes all received and com-

posed SMS messages that you have saved

DELETE: READ SMS—Deletes all read SMS messages

DELETE: SENT SMS—Deletes all sent SMS messages

that you have saved

3Confirm with OK.

4Confirm the deletion with OK.

Modifying the Settings

Changing Send and Receive Numbers

Send and Receive Numbers

All numbers that you need to send and receive SMSs are

stored in your device. In case you moved to another tele-

phone service provider, you must change these numbers.

You can set your device for two SMS service providers.

1Press OK, 66 and OK.

2Use [ to select the SMS service provider that you

would like to set.

3Confirm using OK.

4Enter the number for sending SMSs.

5Confirm using OK.

6Enter the number for receiving SMSs.

7Confirm using OK.

8Use [ to select the SMS service provider through

which you would like to send SMSs.

9Confirm using OK.

Switching Off Automatic Printing

Automatic Printi ng

You can deactivate the automatic printing of SMS messag-

es.

1Press OK, 66 then OK repeatedly until PRINT

SMS: YES appears on the display.

2Using [ indicate whether you would like to turn

printing on or off.

3Confirm with OK.

Switching SMS Reception On and Off

Switching SM S Reception Off

If you are using a cordless telephone with SMS function on

the same telephone line, then the specific device at which

you will receive an SMS message will depend on the specif-

ic manufacturer. Only one of the devices will receive the

SMS message. Try to turn off the SMS reception on your

cordless telephone. If this is not possible, switch off SMS

reception on the machine. You can continue to send SMS

messages even while SMS reception is switched off.

Switching SMS Reception Off

1Press OK, 45 and OK.

2Enter the service code 31207.

3Confirm with OK.

4Using [ select SURE: YES.

5Confirm with OK.

Switching SMS Reception On

1Press OK, 45 and OK.

2Enter the service code 41206.

3Confirm with OK.

4Using [ select SURE: YES.

5Confirm with OK.

If you would like to print an individual SMS mes-

sage, load the message. Press COPY to print the

message.

If you would like to delete an individual SMS

message, load the message. Press OK, and using

[ to select DELETE. Confirm with OK.

You can receive SMS messages via both providers.

If you have entered the incorrect code, you can

cancel the entry with SURE: NO.

If you have entered the incorrect code, you can

cancel the entry with SURE: NO.

22 Philips PPF 631 · 632 · 675

9 Fun and Games

Help 7 Games and Fun

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3

squares divided into 3 × 3 fields. Depending on the diffi-

culty level, lesser or more digits are already given at the be-

ginning of the game. The aim of the game is to fill digits

from 1 to 9 in the game field is such a way that each digit

appears only once in a row, a column and each of the nine

blocks. There is only one solution.

Last Solution Only

Printing a Game

1Press OK, 48 and OK.

2Using [ select SUDOKU:NEW.

3Confirm with OK.

4Using [ select the difficulty level.

5Confirm with OK.

6Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

7Confirm with OK.

8Using [ select if you would like to print the solution.

9Confirm with OK.

Printing the Last Game Again

1Press OK, 48 and OK.

2Using [ select SUDOKU:LAST.

3Confirm with OK.

4Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

5Confirm with OK.

6Using [ select if you would like to print the solution.

7Confirm with OK.

Printing the Solution

1Press OK, 48 and OK.

2Using [ select SUDOKU:SOLUTION.

3Confirm with OK.

Sudoku for Every Day

You can have a new Sudoku automatically printed each

day.

1Press OK, 48 and OK.

2Using [ select SUDOKU:AUTO.

3Confirm with OK.

4Enter the time, e.g. 14 00 for 2 pm.

5Confirm with OK.

6Using [ select the difficulty level.

7Confirm with OK.

8Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

9Confirm with OK.

10 Using [ select if you would like to print the solution.

11 Confirm with OK.

12 Using [ indicate whether you would like to turn

printing on or off.

13 Confirm with OK.

Sudoku for Every Day

Press i and 7 to print the instructions for the

Games and Fun functions of your device.

The solution of the last printed game is saved. The

solutions of earlier games are no longer available.

You can turn off the daily Sudoku print by selecting

the function as described above and by switching off

the automatic printing under point 12.

Settings 23

10 Settings

Cursor navigation 1

Entering the Date and Time

1Press OK, 91 and OK.

2Enter the time, for example 14 00 for 2

o'clock p.m.

3Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.

4Confirm with OK.

Time After Power Failure

Selecting the Language

1Press OK, 92 and OK.

2Use [ to select the desired display language.

3Confirm with OK.

Selecting the Country

Setting the Cou ntry Correctly

Reset When Setting the Country

1Press OK, 93 and OK.

2Use [ to select the country in which you are operat-

ing the machine.

3Confirm with OK.

4Using [ select SURE: YES.

5Confirm with OK.

Entering Your Number

Header

Your name and number are added together with date, time

and page number at the top edge of each fax transmission

(= header).

1Press OK, 94 and OK.

2Enter your number. Using # or * you can enter a

plus sign.

3Confirm with OK.

Entering Your Name

1Press OK, 95 and OK.

2Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-

ters using 0. Press the respective key several times

until the desired character or special character appears

on the display.

3Confirm using OK.

Setting the Contrast

Setting the Contra st

For copying and printing of fax messages, you can select

different contrast levels.

1Press OK, 44 and OK.

2Using [, select the desired contrast:

CONTR.:LIGHT—For brighter copies and fax transmis-

sion

CONTR.:NEUTRAL—For all types of originals (for ex-

ample white text on black background or documents with

coloured background)

CONTR.:OPTIMISED (Factory settings)—Optimized

adaptation for text and photo printing

CONTR.:DARK—For darker copies and fax transmission

(for example documents with faint printing)

3Confirm with OK.

Custom settings /default settings

Lowering the Transmission Speed

Lowering the Transm ission Speed

The machine adapts the transmission speed to the line

quality. This may take some time, especially for overseas

connections. Set a lower transmission speed if you are

sending faxes into networks with poor line quality.

1Press OK, 38 and OK.

2Use [ to set whether you would like to use a lower

transmission speed.

3Confirm with OK.

Switching Page Adjustment On

and Off

Page Adjustme nt

In order that no information is lost, received faxes are re-

duced in size when printed.

1Press OK, 37 and OK.

2Use [ to select whether you would like to switch size

reduction on or off.

3Confirm with OK.

Setting line interruption

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

Setting line i nterruption

The necessary length of the short line interruption (Hook

Flash) depends on the country and telephone network.

The Hook Flash period is set in the device by the factory,

if you have selected the correct country, in which you op-

erate your device. If you cannot call special functions or

dial outside from an extension, you must probably change

the Hook Flash time (country and network-dependent).

Inquire with your telephone company or find out by trial

and error with which settings these services function.

You can move the cursor using [. Use C to delete

individual characters. Press STOP to close the menu

and return to the starting mode.

You must check the time and date after a short power

failure. Confirm with OK.

Always set the country in which you are operating

the machine. Otherwise, your machine is not adapt-

ed to the telephone network. If your country is not

included in the list, you must select a different setting

and use the correct telephone cable for the country.

Consult your retailer.

When you select a new country, all settings are reset

to the factory defaults for that country. Saved data is

retained. Check the number entered for the header.

The changed settings are stored as new default set-

tings. If you select a special function for a one-time

process, take care to restore the default settings or

factory settings after that.

24 Philips PPF 631 · 632 · 675

1Press OK, 24 and OK.

2Using the [ key, select the length of the Hook Flash

signal to the switching centre in the public switched tel-

ephone network (PSTN). Change this setting, if you

cannot call additional telephone functions such as call

on hold, three-way call or forwarding.

3Confirm with OK.

4Using the [ key, select the length of the Hook Flash

signal to the switching centre of a private automatic

branch exchange (PABX). If the outside line access

code of your telephone system is R (= Flash), set here-

with the length of the signal for getting the outside line.

5Confirm with OK.

Setting the Ring Tone

Selecting the Ring Tone

Ring Tones

You can select from among ten different ring tones.

1Press OK, 55 and OK.

2Use the number buttons 0 to 9 to select a ring

tone. Using [, set the volume.

3Confirm with OK.

Setting the Volume

Setting the Rin g Tone Volume

You can adjust the volume of the ring tone when the device is ring-

ing or when you set the ring tone. You can save different volumes

for the

™

(day) and

(night) modes, (also see Chapter Fax Switch).

Setting the Volum e on the Machine

Using [ you can set adjust the volume when the device

is ringing.

Setting the Fax Switch

Fax switch

The built-in fax switch of your device distinguishes be-

tween fax messages and telephone calls. Faxes are automat-

ically received, telephone calls can be received—even on

additionally connected devices. While the device is check-

ing the call, it continues to ring.

Day and Night Mode

You can set how often the device should ring before pick-

ing up separately for the modes ™ (day) and ˜ (night). This

makes it possible for you to receive faxes silently at night

without getting disturbed.

Press ¼/º/» to switch between day and night mode.

With the activated timer ›, the device switches between

the modes ™ (day) and ˜ (night) at the configured times.

Only Fax Reception

In the fax only reception mode (F on the display) the de-

vice rings twice. Then the fax reception switches on (this

function is not supported in all countries and networks).

Configuring Day Mode

1Press OK, 51 and OK.

2(Only for devices with built-in answering machine):

Using [ select the number of rings for the answering

machine. The answering machine responds after these

many number of rings.

3Confirm with OK.

4(Only for devices without built-in answering machine):

Using [ select the total number of rings. . The device

stops the ring after these total number of rings and ac-

cepts a call or a possible silent fax.

5Confirm with OK.

6Use [ to select the number of rings for the fax switch.

After the number of rings, the fax switch switches on

and distinguishes between fax transmissions and tele-

phone calls. While the device is checking the call, it

continues to ring.

7Confirm with OK.

8Using [, set the volume.

9Confirm with OK.

Silent fax transmission

Configuring Night Mode

1Press OK, 52 and OK.

2Configure the same settings as for the day mode (see

steps 2 to 9).

Setting the Timer

Timer

The timer switches between the modes ™ (day) and ˜

(night) at the configured times.

1Press OK, 53 and OK.

2Enter the time at which the machine should switch to

™ (day) mode, for example 06 00 for 6

o'clock a.m.

3Confirm with OK.

4Enter the time at which the machine should switch to

˜ (day) mode, for example 22 00 for 2

o'clock a.m.

5Confirm with OK.

Setting the Fax Only Reception Mode

Function is not supported in all countries and networks

(Function is not supported in all countries and

networks)

Only Fax Reception

You should select this mode if you primarily receive faxes

at your device. In the fax only reception mode the device

rings twice. Then the fax reception switches on. You can

only accept an incoming telephone call whilst it is ringing.

The answering machine of the device is switched off. You

cannot switch on the answering machine in this mode.

Press ¼/º/» several times until F appears on the dis-

play.

If your device is not connected to a PABX or if

your PABX system uses another outside line ac-

cess code (for example 0), this setting has no ef-

fect.

If you select the 5/2 option for the number of

rings of the answering machine, the answering

machine switches on after two rings, when you

have received new messages. If there are no new

messages, the device rings five times. If the device

does not pick up after two rings, you have no new

messages. You can terminate the remote access

without incurring any telephone costs.

Older devices do not transmit any fax-tone (= CNG

tone) as an announcement for fax transmission (= si-

lent fax transmission). If the total number of rings

has been set to a value using 7, silent fax transmis-

sions cannot be received automatically.

Settings 25

Special Settings

Silent Fax Reception

If you would like to accept a fax without preceding rings,

set the number of rings of the fax switch to 0.

Switching Off All Rings

All Rings Off

If you don't want to be disturbed, e.g. in the night, by any

incoming calls, you can set the number of rings to 0. The

device switches immediately to silent fax reception.

Printing Lists and Help Pages

Printing Numbers and Entries

List of Numbers

The list of numbers and entries contains the last ten calls

received and numbers dialled as well as the saved entries

and groups.

Press OK, 23 and OK. The list is printed.

Printing the Call List

Call List

The call list contains the last 50 numbers dialled.

1Press OK, 41 and OK.

2Using [ indicate whether you would like to turn

printing on or off.

3Confirm with OK.

4 Switch on printing: Use [, to select whether the

call list should be printed immediately or after every 50

calls.

5Confirm with OK.

Printing the Telephone Book

Press OK, 17 and OK. The machine prints a list

with the telephone book entries and saved assignments.

Printing Fax Journal

Fax Journal

The fax journal is a list of the last ten faxes sent and re-

ceived.

1Press OK, 35 and OK.

2Using [ indicate whether you would like to turn

printing on or off.

3Confirm with OK.

4 Switch on printing: Use [, to select whether the

fax journal should be printed immediately or after every

ten transmissions.

5Confirm with OK.

Printing Transmission Report

After every transmission, the machine prints out a trans-

mission report. If a transmission error occurs, an error re-

port is printed out. You can switch off printing of the

transmission report.

1Press OK, 36 and OK.

2Using [ indicate whether you would like to turn

printing on or off.

3Confirm with OK.

Printing Help Pages

Help 1 · Overview

Press i and 1 to print an overview of the help pages.

Help 3 · Telephone Book

Press i and 3 to print an overview of the telephone

book and answering machine functions (model depend-

ent).

Help 4 · Fax Transmission

Press i and 4 to print instructions for sending fax mes-

sages and for configuring the fax switch.

Help 5 · Copier

Press i and 5 to print the help for copying.

Help 6 · Function List

Press i and 6 to print a list of all functions and settings

of your machine.

Help 7 · Games and Fun

Press i and 7 to print the instructions for the Games

and Fun functions of your device.

Help 8 · SMS

Press i and 8 to print the instructions for SMS func-

tions (depending on the model).

Starting the Initial Installation

1Press i and 2.

2The machine prints out a help page and starts the initial

installation process.

26 Philips PPF 631 · 632 · 675

11 Telephone Lines and Additional Devices

Configuring Telephone Lines and

Services

PABX Systems

Private branch exchanges (PABX) are typical in many of-

fices and some households. You must dial an outside line

access code in order to get a connection to the public tele-

phone network (PSTN) from a PABX.

External Dev ice Not Extension

1Press OK, 96 and OK.

2In some countries you can set the dialling process to

pulse dialling or tone dialling (DTMF tones). Use [

to select the desired dialling process.

3Confirm with OK.

4Use [ to set whether you operate your device on an

extension.

5Confirm with OK.

6 Configuring an extension: Enter the outside line

access code with which you reach the public telephone

network. This is usually 0.

7Confirm with OK.

8When finished, the device tests the telephone line.

Confirm with OK.

9Your device checks whether it can establish a connec-

tion with the public telephone network. If it cannot es-

tablish the connection, you are once again asked for in-

put.

DSL Connection

In the event that you use a DSL modem: Connect the ma-

chine after the modem. For additional information, please

consult the operating manual of your DSL system.

ISDN Connection

ISDN Connecti on

Your device is an analogue fax device (Group 3). It is not

an ISDN device (Group 4), and therefore it cannot be op-

erated directly on an ISDN connection. In order to do this,

you need either an analogue adapter or a connection for

analogue terminals. Details for ISDN connections can be

found in the instructions provided with the terminal

adapter or the dial-up router.

Voice-Mailbox

You cannot simultaneously use the answering machine facil-

ity of your telephone service provider (= voice-mail box) and

receive faxes on your devices. Get the mail-box function for

your telephone connection deactivated or set the number of

rings for the fax switch to lower than

on your device (also

see Chapter Setting the Fax Switch,

Page 24

). When the fax

switch accepts the call, the mail-box of the service provider

does not step in. Enquire with your telephone company.

Connecting Additional Devices

Additional Devices

You can operate additional devices on a telephone line,

such as cordless telephones, answering machines, modems

or charge counters.

Additional Telephone and SMS

Connection to the Machine

Connection to the device

You can connect additional devices directly to your device.

Insert the telephone cable of the additional device into the

EXT- socket (RJ-11-connection) on the device.

Connecting Addi tional Devices

Connecting in Serial

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the machine must

be first in the series if multiple devices are connected to the

same telephone socket. Follow the correct order.

Multiple Telephone Sockets

Using Additional Telephones (Ea-

sylink)

Easylink

With the Easylink function you can control your device

with additional telephones. To use this function, addition-

al telephones must be set to the tone dialling mode (DT-

MF/MFV tones) (for this purpose see the operating man-

ual of your additional telephone).

An additional telephone connected to the machine

on a telephone socket is not considered an extension.

Only use pulse dialling if tone dialling is not yet

activated for your telephone line.

In rare cases, the outside line access code may be

a different number or a two-digit number. For

older telephone systems, the outside line access

code can be R (= Flash). Press R to enter this out-

side line access code. If the connection to the pub-

lic telephone network is not possible, contact

your telephone system supplier.

If you are using a cordless telephone with SMS func-

tion on the same line, then the specific device at

which you will receive an SMS message will depend

on the specific manufacturer. Only one of the devices

will receive the SMS message. Try to turn off the

SMS reception on your cordless telephone.

We recommend direct connection to the device be-

cause this allows the fax switch to function optimally

and to control the additional devices.

If you have multiple telephone sockets for the same

telephone line, the machine must be connected to

the first telephone socket.

Telephone Lines and Additional Devices 27

Starting Fax Reception

If you pick up at an additional device and hear that you are

receiving a fax (whistling tone or silence), you can start the

fax reception by pressing *5 on the additional tele-

phone or pressing START on the device.

Taking Over the Line

If you pick up on an additional telephone and the machine

continues to ring or attempts to receive a fax, you can dis-

connect the machine from the line. Press ** on the

additional telephone.

Changing Code

Easylink Codes

1Press OK, 54 and OK.

2Enter the new code for starting fax reception.

3Confirm with OK.

4Enter the new code for taking over the line on an addi-

tional device.

5Confirm with OK.

Using an External Answering Machine

For the best operation, the answering machine must be

connected to the EXT socket of the device. The numbers

of rings set for the external answering machine should be

less than the one set under FAX RINGS by at least two.

Example of the setting:

Number of Rings of the External Answering Machine...1

FAX RINGS .............................................................. 3

(also see Chapter Setting the Fax Switch, page 24)

External Answering Machine

If the external answering machine has a “conserving func-

tion” (i.e. a function that changes the number of rings as

soon as new messages have been recorded), deactivate this

function.

If the external answering machine records fax signals, but

your device cannot receive faxes, inspect the connection of

the external answering machine

Only change the codes if it is absolutely necessary.

The codes must begin with * or # and must be

different.

The outgoing message should be shorter than ten

seconds. Avoid music in the outgoing message.

28 Philips PPF 631 · 632 · 675

12 Service

Disruptions

Checking the Ink Film Reserve

1Press OK, 46 and OK.

2The number of pages that can still be printed with the

ink film is shown on the display.

3Press STOP to return to the starting mode.

If the ink film used up or if there is no ink film in the ma-

chine, a message appears on the display.

Changing the ink film

Original Consumable Materials

Instructions on the Packaging

Introduction to P lug’n’Print Card

For receiving or copying documents, an ink film must be

inserted in your device. Your device is delivered with an al-

ready inserted free ink film for a few test pages. For this

film, you do not require any Plug’n’Print card (= chip card

with information regarding ink film capacity). For every

next ink film that you insert, you must load the capacity

memory with the included Plug’n’Print card.

1Remove the paper from the paper feeder and take the

paper tray out of the device.

2Open the device by lifting the panel using grip in the

centre and folding it up.

3Grip the rear ink film roll at both the sides and place it

next to the front ink film roll.

4Remove both the rolls from the device. The used ink

film cannot be reused.

5Pull the used Plug’n’Print card out of the plug socket

on the left hand side next to the ink film tray. The

Plug’n’Print card cannot be reused.

6Carefully remove the rubber bands from the new ink

film. Make sure that the film is not damaged!

Should disruptions occur, follow the instructions on

the display and on the error report.

Use only original consumable materials. These are

available from a specialised retailer or through our

order service (see back side of this user manual). Oth-

er consumable materials can cause damage to the de-

vice.

Follow the instructions on the packaging of the con-

sumable materials.

Lock the cover of the device completely into place

when opening the device. You could be injured if

the cover falls while you are working on the de-

vice.

The messages and copies you have printed out

can be read from used ink films. Consider data

protection issues when disposing of used ink

films.

Service 29

7Place the larger roll with the ink film in the rear ink film

tray. The blue gear wheel must be on the right hand

side.

8Place the smaller roll without ink film in the front tray.

The blue gear wheel must be on the right hand side and

the pin must be inserted in the depression on the left

hand side.

9Break the chip card from the Plug’n’Print card. Insert

the chip card in the plug socket on the left hand side

next to the ink film tray.

10 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

11 Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper

again.

Fixing a Paper Jam

1Remove the paper from the paper feeder and take the

paper tray out of the device.

2Open the device by lifting the panel using grip in the

centre and folding it up.

3Carefully pull the paper out.

4Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

5Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper

again.

Lock the cover of the device completely into place

when opening the device. You could be injured if

the cover falls while you are working on the de-

vice.

30 Philips PPF 631 · 632 · 675

Fixing a Document Jam

1Remove the paper from the paper feeder and take the

paper tray out of the device.

2Open the device by lifting the panel using grip in the

centre and folding it up.

3Open the scanner cover and the cover of the automatic

document cover by first pushing the support (A) and

then the support (B) inside. The cover (C) folds below.

4Carefully pull the document to the front or to the back

out of the device.

5Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap

into place.

6Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

7Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper

again.

Cleaning

Fax Cleaning Sheets

1Remove the paper from the paper feeder and take the

paper tray out of the device.

2Open the device by lifting the panel using grip in the

centre and folding it up.

Lock the cover of the device completely into place

when opening the device. You could be injured if

the cover falls while you are working on the de-

vice.

Unplug the device from the power socket before

cleaning it. Use a soft, lint-free cloth. Never use liq-

uid or easily flammable cleansers (sprays, abrasives,

polishes, alcohol, etc.). Do not allow any moisture to

reach the interior of the device.

Special fax cleaning sheets are available as accessories

from our call centre. Insert a sheet into the document

feeder. Press STOP; the page is ejected. Repeat this

process at a few times.

Lock the cover of the device completely into place

when opening the device. You could be injured if

the cover falls while you are working on the de-

vice.

Service 31

3Open the scanner cover and the cover of the automatic

document cover by first pushing the support (A) and

then the support (B) inside. The cover (C) folds below.

4Lightly wipe the upper side of the scanner glass (A) and

the lower side of the document feeder/scanner film (=

white plastic plate) (B) with a cloth.

5Clean the feed roller (A) and the underside of the sup-

port pad of the feeder roller (B) with a soft, lint-free

cloth moistened with cleaning alcohol (96 percent).

Rotate the feed roller; You must clean the entire roller.

6Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap

into place.

7Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

8Close the device. Insert the paper tray in the opening

provided for it behind the paper feeder. Insert paper

again.

Checking the Firmware Version

1Press OK, 47 and OK.

2The model designation and the configured country ap-

pear on the display.

3Confirm with OK.

4The information on the firmware version of the device

is displayed.

5Confirm with OK.

Using Service Codes

The service codes delete all the changed settings and your

device is reset to factory settings. It may be possible that the

device with the changed settings reacts differently than ex-

pected.

Using Se rvice Codes

1Press OK, 45 and OK.

2Enter a service code:

7117—Deletes all changed settings and saved

data. The device is reset to factory settings and the initial

installation process is started.

7140—Deletes all changed settings. Saved data

and telephone book entries remain intact.

7227—Deletes saved faxes, when there are

problems with printing.

3Confirm with OK.

4Using [ select SURE: YES.

5Confirm with OK.

Only use the service codes if this is absolutely neces-

sary. Some service codes also delete saved messages

and telephone book entries.

If you have entered the incorrect code, you can

cancel the entry with SURE: NO.

32 Philips PPF 631 · 632 · 675

Power Cycling

If a problem occurs that cannot be corrected with the in-

structions in this user manual (see also the help below), fol-

low the steps given here.

1Pull out the power plug.

2Wait at least ten seconds, then plug the power plug

back into the socket.

3If the error occurs again, please contact our technical

customer service or your retailer. Follow the instruc-

tions on the display and on the error report.

General information

The time and date flash on the display. You must check the time and date after a short power fail-

ure. Confirm using OK.

Problems when faxing or printing

Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD to

RESOL.: FINE or RESOL.: PHOTO.

Change the contrast.

Clean the scanner and the document feed slot.

Test the device by making a copy of the document. If the

device is in order, the fax machine of the recipient is defec-

tive.

The device produces black lines when sending or printing. Clean the scanner and the document feed slot.

Copy is blank. Insert the documents face up into the document feeder.

Printing is interrupted. Paper or document jam, no paper or ink film. Follow the

instructions on the display and in the error report.

There could be a small pause after printing several pages.

The device continues printing automatically.

No printing Check if you have inserted clamped paper correctly. The

lever on the right hand side next to the paper feeder must

be folded backwards.

Documents are not properly fed. Clean the scanner and the document feed slot.

Problems with the connection

The device rings once, remains silent for a short while and

starts ringing again. This is absolutely normal. The fax switch checks the call af-

ter the first ring. If it is a voice call, the device continues to

ring.

No dial tone Check the installation of the device. Connect the telephone

cable to the socket marked LINE. Insert the telephone plug

into your telephone connection socket.

Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß and dial the number.

If the recipient is using an answering machine, wait until

you hear a whistling tone. Press START.

It is possible that the recipient's machine is not ready to re-

ceive.

Service 33

You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. In addition,

press *5 on the telephone. Hang up.

No fax reception or a short fax audio signal as message on

the answering machine Using function 51, set the number of rings for the fax

switch to 4 and the total number or the number of rings for

the answering machine (model dependent) to 5 (see Page

24).

You cannot simultaneously use the answering machine fa-

cility of your telephone service provider (= voice-mail box)

and receive faxes on your devices(see page 26).

Problems with the connection

34 Philips PPF 631 · 632 · 675

13 Appendix

Technical Data

Dimensions

Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm

Weight

Weight ...................................................................1,9¦kg

Power Supply

Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz

Power Consumption

Stand-by mode

Stand-by mode ...............................................<¦1,5¦W

Transmission

Transmission ...................................................<¦20¦W

Recommended Amb ient Temperature

Recommended Ambient Temperature.............18¦–¦28¦ºC

Relative humidity

Relative humidity ................ 20¦–¦80¦% (non-condensing)

Type of connection

Type of connection................................... PSTN · PABX

Dialling mode

Dialling mode.Tone / pulse dialling (country dependent)

CLIP/New Zealand

CLIP/New Zealand .........................................................

The device does not support CLIP function when cadences

DA4 is used and have limited CLIP function for cadence

DA3.

Standards

Safety EN 60950-1

Safety........................................................... EN¦60950-1

Emissions EN 55022 Klasse B

Emissions ........................................... EN¦55022 Class B

Immunity to ele ctrical noise EN 55024

Immunity to electrical noise ............................EN¦55024

Scanner

Scan width

Scan width..........................................................212¦mm

Horizontal resolution

Horizontal resolution......................................8 dots/mm

Vertical resolution Standard

Vertical resolution .................... Standard: 3,85 lines/mm

Vertical resolution Fine

..................................................... Fine: 7,7 lines/mm

Memory

Telephone book (low)

Telephone book.......up to 50 entries (PPF¦631, PPF¦632)

Telephone book (high)

........................................up to 200 entries (PPF¦675)

Voice messages ( Type 2)

Voice messages..................... up to 30 minutes (PPF¦675)

Fax messages (low)

Fax messages

up to 15 pages (standard test letter) (PPF¦631, PPF¦632)

Fax messages (high)

........... up to 50 pages (standard test letter) (PPF¦675)

SMS messages

SMS messages............................. up to 30 SMS messages

Paper

Capacity

Capacity ............................................................50 sheets

Size

Size.................................................... A4 · 210¦×¦297¦mm

Thickness

Thickness ................................................0,07¦–¦0,11¦mm

Weight

Weight .........................................................60¦–¦90¦g/m²

Document Feeder

Capacity

Capacity ............................................................10 sheets

Breadth

Breadth......................................................148¦–¦212¦mm

Length

Length.......................................................100¦–¦600¦mm

Thickness

Thickness ................................................0,06¦–¦0,15¦mm

Fax

Type Group 3

Type.................................................................. Group 3

Compatibility

Compatibility ...............................................ITU-T¦T.30

Data compression

Data compression ............................................MH · MR

Modulation (low)

Modulation ....V.21 · V.27ter · V.29 (PPF¦631, PPF¦632)

Modulation (high)

...................... V.17 · V.21 · V.27ter · V.29 (PPF¦675)

Transmission speed (low)

Transfer Speed

9.600¦bps (PPF¦631, PPF¦632)

Transmission speed (high)

................................................. 14.400¦bps (PPF¦675)

Subject to Change

Technical specifications subject to change with-

out notice.

The CE symbol confirms conformity with the EU direc-

tives that apply to the device.

Declaration of Conformity (DoC)

Hereby, Sagem Communications Austria GmbH

declares that this PPF¦631, PPF¦632, PPF¦675 is in

compliance with the essential requirements and other rele-

vant provisions of Directive 1999/5/EC.

WWW

You can find the complete Declaration of Conformity on

our website www.sagem-ca.at/doc

Energy Star 2007

Energy Star

As a participant in the ENERGY STAR programme, Sagem

Communications Austria GmbH has made sure that this

machine complies with the ENERGY STAR requirements.

Environment

Environment: Respect of environment is a key objective

of Sagem. Sagem uses environmentally friendly processes

to run its operations and has chosen to integrate strong en-

vironmental constraints in the full lifecycle of its products

including manufacturing, product use and end of life.

Recycling

Packaging: To facilitate packaging recycling, please con-

form to your local selective recycling rules.

Batteries: Old batteries have to be deposited in designat-

ed collection areas.

WEEE

Product: The crossed out dustbin logo on your product

signifies it is classified as Electrical and Electronic Equip-

ment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical and

Electronic Equipment (WEEE) and to protect the envi-

ronment and human health, European regulations requires

that you selectively collect waste equipment using one of

the following options:

• Your retailer will take your equipment back if you are

buying a replacement product.

• Waste equipment can also be deposited in designated col-

lection areas.

Appendix 35

This user manual was printed on recycled paper bleached

without chlorine. This satisfies the highest standards for

low environmental impact. The cardboard packaging used

and the packaging inserts of paper and cardboard can be

disposed of as waste paper. The plastic foil may be submit-

ted for recycling or disposed of with waste not intended for

recycling, depending on the requirements in your country.

Trademarks: The references mentioned in this manual

are trademarks of the respective companies. The lack of the

symbols ® and ™ does not justify the assumption that these

dedicated terms are free trademarks. Other product names

used herein are for identification purposes only and may be

trademarks of their respective owners. Sagem disclaims any

and all rights in those marks.

The reproduction of certain documents (e.g. by scanning,

printing, copying) is prohibited in many countries. The

list of such documents below is not intended to be com-

plete, it only offers a general overview. In case of doubt,

consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright

Follow the statutory regulations of your country with re-

gard to the legal validity of fax transmissions – particularly

in connection with the validity of signatures, meeting de-

livery deadlines or disadvantages resulting from the loss of

quality in the transmission, etc.

Take care to maintain the statutory regulations of your

country regarding telecommunications secrecy and data

privacy.

This product is intended for use on an analogue public tel-

ecommunications network (PSTN) and in the country

specified on the packaging. Use in other countries can re-

sult in faulty functioning.

For more information, please contact the technical service

centre for your country. Should problems arise during use

of your machine, please contact your retailer first.

Neither Sagem nor its affiliates shall be liable to the pur-

chaser of this product or third parties for damages, losses,

costs, or expenses incurred by the purchaser or third parties

as a result of accident, misuse, or abuse of this product or

unauthorized modifications, repairs, or alterations to this

product, or failure to strictly comply with Sagem operating

and maintenance instructions.

Sagem shall not be liable for any damages or problems aris-

ing from the use of any options or any consumable mate-

rials other than those designated as original Sagem prod-

ucts or Sagem approved products.

Sagem shall not be held liable for any damage resulting

from electromagnetic interference that occurs from the use

of any interface cables other than those designated as

Sagem products.

produced, stored in a retrieval system or transmitted in any

form or by any means, electronic, mechanical, photocopy-

ing, recording, or otherwise, without the prior written per-

mission of Sagem. The information contained herein is de-

signed only for use with this product. Sagem is not respon-

sible, if this information is applied to other devices.

This user manual is a document that does not represent a

contract.

Errors, printing errors and changes are reserved.

GmbH

SAGEM COMMUNICATIONS

Printing Terminals

Headquarters : Le Ponant de Paris

27, rue Leblanc · 75015 Paris · FRANCE

Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77

www.sagem-communications.com

Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS

PPF 631 · 632 · 675

INT-EN

253120976-A

PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.

and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.

E-Mail

E-Mail: dti.faxinfoline@sagem.com

Internet

Internet: www.sagem-communications.com