Table of Contents
- Dear Customer,
- About this User Manual
- Table of Contents
- 1 General Safety Information
- 2 Overview
- 3 Initial Operation
- 4 Telephone functions
- 5 Telephone book of the device
- 6 Telephone book of the cordless telephone
- 7 Cordless telephone
- 8 Answering Machine
- 9 Fax
- 10 Copier
- 11 SMS
- 12 Fun and Games
- 13 Settings on the device
- Entering the Date and Time
- Selecting the Language
- Selecting the Country
- Entering Your Number
- Entering Your Name
- Setting the Contrast
- Lowering the Transmission Speed
- Switching Page Adjustment On and Off
- Setting line interruption
- Setting the Ring Tone
- Setting the Fax Switch
- Printing Lists and Help Pages
- Starting the Initial Installation
- 14 Settings on the cordless telephone
- Selecting the language
- Changing the Wallpaper Image
- Changing the menu colours
- Setting the contrast
- Setting the ring tone
- Turning key-tones and signal- tones on and off
- Switching silent mode on/off
- Programmable buttons
- Automatic picking up and hanging up the phone
- Resetting the cordless telephone
- Displaying call logs and events
- 15 Telephone Lines and Additional Devices
- 16 Service
- 17 Appendix
Philips PPF685E/CZB User Manual
Displayed below is the user manual for PPF685E/CZB by Philips which is a product in the Fax Machines category. This manual has pages.
Related Manuals
EN User Manual
PPF 685
PPF 695
2Philips PPF 685 · 695
EN
Dear Customer,
With the purchase of this device, you have chosen a quality
PHILIPS product brand. Their device fulfils the most var-
ied requirements for private use or in your office and busi-
ness everyday.
Your device is delivered with an already inserted free ink
film for a few test pages. For this film, you do not require
any Plug’n’Print card (= chip card with information re-
garding ink film capacity).
Telephone book
In the telephone book of your machine, you can save en-
tries with multiple numbers and collect multiple entries
into groups. You can assign various ring tones to the en-
tries.
Speed Dialling
You can assign the speed dial buttons to frequently dialled
telephone numbers. You can load these telephone numbers
quickly with the speed dial buttons.
The cordless telephone is provided with its own telephone
book. With the cordless telephone you can send and read
SMS messages (function is not supported in all countries
and networks). You can hear messages on the answering
machine of the device and record new outgoing messages.
Functions
You can individually set ringer tones and notification
tones, wallpaper and menu colours of the cordless tele-
phone. Additional functions such as alarms, timer, birth-
day reminder or a room monitoring function are also avail-
able to you. You can register up to five cordless telephones
with your device.
The built-in answering machine stores up to 30 minutes of
messages. You can record internal and external voice mes-
sages (= memos). Using remote message retrieval, you can
call new messages from each telephone. With the VIP
code, callers can also reach you even while the answering
machine is switched on.
You can send fax messages in different resolutions to one
or more recipients or a group. You can also poll faxes and
prepare documents for polling.
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for ex-
ample, a short fax note or an invitation.
Select the resolution for text and photo in order to copy
documents with your machine. You can also create multi-
ple copies.
You can send SMS messages from your machine if this
service is activated for your telephone line (this function is
not supported in all countries and networks). Received
SMS messages can be managed with the extensive func-
tions of the SMS menu.
Activate notification by SMS to receive an SMS message,
for instance on your mobile phone, when calls, fax trans-
missions or other messages arrive in your absence (this
function is not supported in all countries and networks).
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
We hope you enjoy your machine and its many functions!
About this User Manual
With the installation guide on the following pages, you can
start using your machine quickly and easily. Detailed de-
scriptions can be found in the following sections of this
user manual.
Read the entire user manual carefully. Follow all safety in-
structions in order to ensure proper operation of your ma-
chine. The manufacturer accepts no liability if these in-
structions are not followed.
Multiple models of this machine series are described in this
user manual. Please note that some functions are only
available with specific models.
Symbols Used
Dangers
Tips
Warns about dangers for people, damage to the de-
vice or other objects as well as possible loss of data.
Injuries or damage can result from improper han-
dling.
This symbol designates tips that will help you to use
your machine more effectively and easily.
Table of Contents 3
EN
Table of Contents
Dear Customer, ......................................................... 2
About this User Manual ............................................ 2
1 General Safety Information.............. 5
2 Overview............................................. 6
Overview of the Menu Functions .............................. 6
Device Overview ........................................................ 7
Cordless Telephone Panel .......................................... 8
Panel ......................................................................... 9
3 Initial Operation .............................. 10
Contained in the Packing ........................................ 10
Attaching the Paper Tray ......................................... 10
Inserting Paper ........................................................ 10
Connecting the Handset .......................................... 10
Connecting the Telephone Cord ............................. 11
Connecting the Power Cord .................................... 11
Initial Installation .................................................... 11
Inserting batteries in cordless telephone ................... 12
Putting cordless telephone in operation ................... 12
4 Telephone functions ........................ 13
Making Telephone Calls on the Machine ................ 13
Putting a call from cordless telephone ...................... 13
Calling additional telephone functions .................... 14
Hands-free ............................................................... 14
Mute mode .............................................................. 15
Recording a Telephone Conversation ...................... 15
Forwarding a call ..................................................... 15
Placing internal calls ................................................ 15
Calling Line Identification (CLIP) ........................... 16
Missed Calls ............................................................ 16
5 Telephone book of the device ........ 17
Saving entry ............................................................. 17
Edit Entry ................................................................ 17
Deleting an Entry .................................................... 17
Groups .................................................................... 17
Speed dialling .......................................................... 18
6 Telephone book of the cordless
telephone............................................... 19
Saving entry ............................................................. 19
Edit Entry ................................................................ 19
Deleting an entry ..................................................... 19
Adding an additional number .................................. 19
Changing the ringer tone ......................................... 19
Calling Options ....................................................... 19
7 Cordless telephone.......................... 20
Looking for cordless telephone ................................ 20
Switching on and off ............................................... 20
Navigating in the menu ........................................... 20
Keypad lock ............................................................. 20
Activating emergency call number ........................... 20
Additional functions ................................................ 21
8 Answering Machine ......................... 23
Switching On and Off ............................................. 23
Editing the outgoing message ................................... 23
Listening to Messages ............................................... 24
Deleting messages .................................................... 25
Setting up forwarding and remote access .................. 25
Using the Remote Control ....................................... 25
Remote Control Functions ...................................... 26
Recording internal memos ....................................... 26
Modifying the settings ............................................. 27
9 Fax..................................................... 28
Sending fax .............................................................. 28
Manually Sending a Fax ........................................... 28
Direct inward dialling or selecting sub-address ......... 28
Broadcasting ............................................................ 29
Delayed Fax Transmission ....................................... 29
Receiving Faxes ........................................................ 29
Receiving fax automatically (fax only reception mode) . 29
Receiving fax manually ............................................ 29
Polling Faxes ............................................................ 29
Using Fax Templates ............................................... 30
10 Copier............................................... 31
Inserting Documents ............................................... 31
Creating a Copy ....................................................... 31
Creating Multiple Copies ......................................... 31
11 SMS ................................................... 32
SMS Requirements .................................................. 32
Sending SMS ........................................................... 32
Notification by SMS ................................................ 33
Receiving an SMS .................................................... 33
Reading an SMS ...................................................... 33
Calling SMS functions ............................................. 34
Printing SMS Messages ............................................ 34
Deleting SMS .......................................................... 34
Modifying the settings ............................................. 34
12 Fun and Games................................ 36
Sudoku .................................................................... 36
13 Settings on the device..................... 37
Entering the Date and Time .................................... 37
Selecting the Language ............................................. 37
Selecting the Country .............................................. 37
Entering Your Number ............................................ 37
Entering Your Name ................................................ 37
Setting the Contrast ................................................. 37
Lowering the Transmission Speed ............................ 37
Switching Page Adjustment On and Off .................. 37
Setting line interruption ........................................... 38
Setting the Ring Tone .............................................. 38
Setting the Fax Switch ............................................. 38
Printing Lists and Help Pages .................................. 39
Starting the Initial Installation ................................. 39
4Philips PPF 685 · 695
EN
14 Settings on the cordless telephone 40
Selecting the language .............................................. 40
Changing the Wallpaper Image ............................... 40
Changing the menu colours ..................................... 40
Setting the contrast .................................................. 40
Setting the ring tone ................................................ 40
Turning key-tones and signal-tones on and off ........ 40
Switching silent mode on/off ................................... 41
Programmable buttons ............................................ 41
Automatic picking up and hanging up the phone .... 41
Resetting the cordless telephone ............................... 41
Displaying call logs and events ................................. 41
15 Telephone Lines and Additional
Devices................................................... 43
Configuring Telephone Lines and Services .............. 43
Registering and de-registering additional cordless
telephones ................................................................ 43
Connecting Additional Devices ............................... 44
Using Additional Telephones (Easylink) .................. 45
16 Service............................................... 46
Checking the Ink Film Reserve ................................ 46
Changing the ink film ............................................. 46
Fixing a Paper Jam ................................................... 47
Fixing a Document Jam ........................................... 48
Cleaning .................................................................. 48
Displaying the battery charge ................................... 49
Changing the batteries in the cordless telephone ...... 49
Checking the Firmware Version .............................. 50
Using Service Codes ................................................ 50
Power Cycling ......................................................... 50
17 Appendix........................................... 52
Technical Data ........................................................ 52
Declaration of Conformity (DoC) ........................... 52
General Safety Information 5
EN
1 General Safety Information
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operat-
ed with telephone systems and power equipment that meet
these standards. The device was built exclusively for use in
the indicated sales region.
Do not make any changes or settings that are not described
in this user manual.
Setting Up the Machine
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause inju-
ry to people, especially small children. Position all cables in
such a way that no one will stumble on them, thus avoid-
ing possible injuries to persons or damage to the device it-
self.
The distanc e between the device a nd other appliances o r objects, must be at le ast 15 centimetres.
The distance between the device and other devices or ob-
jects must be at least 15 centimetres; this also applies to the
use of additional cordless telephones. Do not place the de-
vice in the vicinity of radios or televisions.
Lock the cove r of the device completely into pl ace
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
while you are working on the device.
Protect the dev ice against direct sunlight
Protect the device against direct sunlight, heat, large tem-
perature fluctuations and moisture. Do not place the de-
vice in the vicinity of heaters or air conditioners. Observe
the information on temperature and humidity in the tech-
nical data.
The device must have sufficient ventilation
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or box-
es. Do not place the machine on soft surfaces such as table-
cloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
In the event that t he device becomes too hot, or if y ou see smoke coming from the devic e
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service lo-
cation. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign ob-
jects have entered the device and have your device exam-
ined by trained professionals at a technical service location.
Do not allow c hildren to handle the device withou t supervision.
Do not allow children to handle the device without super-
vision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location.
Use only the power and telephones cables supplied.
Use only the power and telephones cables supplied.
The device does not have an on/off button.
Set up your device so that the power socket is easily acces-
sible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
by pulling the power plug.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation
is damaged.
Disconnect your devic e from the power and telephone networks during an electrical storm.
Disconnect your device from the power and telephone net-
works during an electrical storm. If this is not possible, do
not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telepho ne networks.
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Never use liquid,
gaseous or easily flammable cleansers (sprays, abrasives,
polishes, alcohol).
Only clean the di splay with a dry, soft cloth.
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all con-
tact with your skin and eyes.
In the event of a power failure, your device will no t function;
In the event of a power failure, your device will not func-
tion; saved data is retained.
Repairs
Should disruptions occur, follow the instructions on the
display and on the error report.
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Consumable Materials
Use only original consumable materials. These are availa-
ble from a specialised retailer or through our order service
(see back side of this user manual). Other consumable ma-
terials could damage the device or shorten its service life.
Dispose of old consumable materials according to the
waste regulations of your country.
Cordless Telephone
Never place the cordless telephone in the charging station
without rechargeable batteries or with non-rechargeable
batteries.
Do not install or use your cordless telephone in a damp en-
vironment. Never touch the cordless telephone with wet
hands.
The functioning of security systems, medical equipment or
sensitive devices can be disrupted by the transmission pow-
er of the cordless telephone. Observe any usage regulations
(or restrictions) in the vicinity of such equipment.
The batteries used should be disposed of according to the
recycling regulations of your country.
6Philips PPF 685 · 695
EN
2Overview
Overview of the Menu Functions
The following functions are available on your device.
There are two ways in which you can call functions:
Menu Navigation
Navigating in the menu: Press OK or one of the two
arrow keys [ to open the function menu. Page through
[ menu entries. Use OK to select a function. Press C to
return to the previous menu level. Press STOP to close the
menu and return to the starting mode.
Direct Loading
Calling functions directly: You can call a menu func-
tion directly using the function number. Press OK and en-
ter the appropriate function number using the numeric
keypad. Confirm using OK. You will find the function
number in the following list.
Help 6 · Function List
1 Telephone book
11 Looking Up an Entry (PPF 6xx · SPFX 4x)
11 Looking up an entry...............................page 13
12 New Entry (PPF)
12 New entry..............................................page 17
13 Creating Group
13 Creating group.......................................page 17
14 Speed dialli ng (PPF)
14 Speed dialling.........................................page 18
15 Changing Entries
15 Modifying an entry ................................page 17
16 Deleting Entries
16 Deleting entries......................................page 17
17 Printing En tries
17 Printing entries ......................................page 39
2 Calls
21 Received C alls (PPF 6xx · SPFX 4 x)
21 Received calls .........................................page 13
22 Outgoing Calls (PPF 6xx · SPFX 4x)
22 Outgoing calls........................................page 13
23 Printing En tries
23 Printing entries ......................................page 39
24 Sett ing line interrup tion
24 Setting line interruption (Hook-Flash-period)
(function is not supported in all countries and networks)
.......................................................................page 38
3 Fax
31 Polling
31 Polled reception .....................................page 29
32 Polling Send
32 Polling send ...........................................page 30
33 Sending Fax Later
33 Sending fax later ....................................page 29
34 Broadcasting
34 Sending to multiple recipients (= broadcast)
.......................................................................page 29
35 Printing Fax Journal
35 Printing fax journal ................................page 39
36 Printing transmissi on report
36 Printing transmission report...................page 39
37 Print Reduced in Size
37 Print reduced in size...............................page 37
38 Reducing transmission speed
38 Reducing transmission speed..................page 37
4 Miscellaneous
41 Printing Call Log
41 Printing call list......................................page 39
42 Switching notification tone for call waiting on/off
42 Switching notification tone for call waiting on/off
.......................................................................page 14
43 Using Fax Templates
43 Using fax templates................................page 30
44 Setting the Contrast
44 Setting the contrast ................................page 37
45 Using Service Codes
45 Using service codes................................ page 50
46 Checking the Ink F ilm Reserve
46 Checking the ink film reserve ................ page 46
47 Checking the Firmware Version
47 Checking the firmware version .............. page 50
48 Sudoku
48 Sudoku.................................................. page 36
5 Fax switch
51 Configuring Day Mode
51 Configuring day mode .......................... page 38
52 Configuring Night Mode
52 Configuring night mode........................ page 38
53 Setting the timer
53 Setting the timer.................................... page 38
54 Easylink
54 Easylink................................................. page 45
55 Setting the Ring Tones
55 Setting the ring tones ............................ page 38
6 SMS
61 Send ing SMS (PPF 65 0 · 685/695)
61 Sending SMS ........................................ page 32
62 Reading SM S (PPF 650 · 685/695 · SPFX 40/45 · 48/49)
62 Reading SMS ........................................ page 33
63 Printing SMS
63 Printing SMS ........................................ page 34
64 Deleting SMS (PPF 650 · 685/695 · SPFX 40/45 · 48/49)
64 Deleting SMS........................................ page 34
65 Notification by SMS
65 Notification by SMS ............................. page 33
66 SMS Access
66 SMS access ............................................ page 34
7 Answering Machine
71 Switches Answering Machine On/Off (PPF 685/695 · SPFX 48/49)
71 Switches answering machine on/off ....... page 23
72 Listening to Messages (PPF 685/695 · SPFX 48/49)
72 Listening to messages............................. page 24
73 Recording Internal Memos ( PPF 685/695 · SPFX 48/49)
73 Recording internal memos..................... page 26
74 Setting the Recording Durati on
74 Setting the recording duration............... page 27
75 Editing the Outgoing Message (PPF 685/695 · SPFX 48/49)
75 Editing the announcement .................... page 23
76 Using Annou ncement without Recording Mes sage
76 Using announcement without recording
message (= external memo) ............................ page 23
77 Forwarding Messages
77 Forwarding messages ............................. page 25
78 Entering the VIP Code
78 Entering the VIP code........................... page 27
79 Entering Access Code
79 Entering access code .............................. page 25
8 Cordless Telephone
81 Locating cordless phones
81 Locating cordless phones ....................... page 20
82 Registering Cordless Telephone
82 Registering cordless telephone ............... page 43
83 Deregistering Cordless Telephone
83 De-registering cordless telephone .......... page 44
9 Settings
91 Entering t he Date and Time
91 Entering the date and time .................... page 37
92 Selecting the Language
92 Selecting the language ........................... page 37
93 Selecting the Country
93 Selecting the country............................. page 37
94 Entering Number
94 Entering number................................... page 37
95 Entering Name (PPF)
95 Entering name....................................... page 37
96 Confi guring Telephone Lines and Serv ices
96
Configuring telephone lines and services
.. page 43
Press i and 6 to print a list of all functions and
settings of your device.
Overview 7
EN
Device Overview
Primo · Voice overview
‚ Handset
ƒ Paper tray
„ Document feeder (writing facing up)
… Panel with display
† )-Socket—Connection socket for the telephone
handset
‡ EXT-Socket—Connection socket for additional de-
vices
ˆ LINE-Socket—Connection socket for telephone cable
PPF 63x, PPF 67x
Internal Description
‚ Scanner glass
ƒ Rollers of the automatic document feeder
„ Rests of the intake rollers
… Document guide / scanner film
† Cover for scanner and automatic document feeder
‡ Toothed wheel for tightening the ink film
ˆ Ink film roll in the rear ink film compartment
‰ Ink film roll in the front ink film compartment
Š Slot for the Plug’n’Print card
‹ Locks for the cover of the scanner and automatic doc-
ument feeder
Innenans icht nummeriert
8Philips PPF 685 · 695
EN
Cordless Telephone Panel
Monochrome Dect · Colour Dect
Paneel Dect Kombi
Programmable button left
õ—Programmable button (the saved function appears on
the display)
Programmable button right
ô—Programmable button (the saved function appears
on the display) / calling options / confirming selection
The green button
“/@—Press briefly: Place calls / receives calls / hands
free / press and hold: Redialling / switching on cordless tel-
ephones
Red button
’—Press briefly: Ending calls / aborting menu functions
/ press and hold: switching off cordless telephone
Telephone book butt on
m—Press briefly: Calling up the telephone book from the
device / hold pressed: Calling the telephone book of the
cordless telephone
SMS button
_—Calling the SMS menu (function is not supported
in all countries and networks)
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
C button
C—Returning to the previous menu level / deleting indi-
vidual digits
OK button
OK—Calling the menu functions/ confirming input
Answering machine button
1/b—Press and hold: Calling answering machine
menu
Keypad lock
*/•—Press and hold: Turning keypad lock on/off
0 button
0—Inputting special characters
R button
R—Switching between calls (= call toggling)
Intercom key
{—Forwarding a call to the device or to other cordless
telephones
Symbols on the LCD Display
Monochrome Dect
Display Monochrome Dect
Colour Dect
Display Colour Dect
Rechargeable Batteries
·—Display of the battery charge
Telephone INT
¢—Internal telephone call (= intercom) with another
cordless telephone or the device
Telephone EXT
£—External telephone call
SMS
_—New SMS received
Answering Machine
¤ – Answering machine switched on
Alarm
¥—Alarm clock switched on
Timer
©—Timer switched on
Registration number
1—Number with which the cordless telephone is regis-
tered with the base unit
Colour Dect
Keypad lock
ï—Keypad lock switched on
Silent Mode
ð—Silent mode switched on (all ring tones switched off)
Overview 9
EN
Panel
Message
ä—Lights up, if new messages are received / list of
the new messages with submenus / blinks in the case of de-
vice error (for example no ink film)
Dect (P PF 685/695 · SPFX 48/49)
{—During a call: Forwarding a call to a specific or all
cordless telephones / in the starting mode: Locating cord-
less phones (all registered cordless phones start ringing)
Speed Dialling
Speed dial buttons ë—Press briefly: Recalling speed
dial entry / press and hold: Editing speed dial entry
Telephone Book
ma—Press briefly: Calling up the telephone book en-
tries. Selecting the entries with the [ / press and hold:
saving new entries
Fax Switch (Only Fax Reception)
¼/º/»—Setting the timer and the fax reception modes
(= fax switch). Modes set on the display ™ (day), ˜ (night),
F (only fax reception, this function is not supported in all
countries and networks). Activated timer is indicated with
›
Stop (AM)
STOP—Function abort / return to the starting mode /
documents eject / ending message playback
C (AM)
C—Return to the previous menu level / press briefly: de-
leting individual characters / press and hold: deleting com-
plete input / during a playback: deleting individual mes-
sage / in the starting mode: deleting all messages
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
OK
OK—Calling the menu functions / confirming input
Start
START—Press briefly: Starting transmission of messages
/ press and hold: Starting fax polling
Answering Machine
b—Calling answering machine menu
Help
i—Press briefly: Printing help pages and setting lists /
press and hold: Starting initial installation process
Copy (SMS)
COPY—Press briefly: creating a copy / press and hold:
creating multiple copies / printing SMS
Resolution
ã—Setting higher resolution for faxes and copying
(RESOL.: STANDARD, RESOL.: FINE, RESOL.:
PHOTO)
SMS (not supporte d everywhere)
_—Calling the SMS menu (function is not supported
in all countries and networks)
Number Buttons
Numeric keypad—Inputting digits, characters and special
characters
Redialling
@—Press briefly: Toggling between the list of the last 10
dialled numbers (= redial list) / press and hold: List of last
ten callers (caller list)
Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)
ß—Dialling with the handset replaced / hands-free
R
R—Press briefly: insert short line interruption (Hook
Flash) as office index on PABX or for calling special func-
tions in the public telephone network (PSTN)/long press:
Inserting dialling pause
PPF 685 · 695
10 Philips PPF 685 · 695
EN
3 Initial Operation
Contained in the Packing
Package Contents P rimo · Voice
‚ Device
ƒ Telephone handset
„ Spiral cable for telephone handset
… Paper tray
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
Dect Packing Contents
ˆ Charging station
‰ Three batteries
Š Cordless telephone
User Manual
User manual with installation guide (not depicted)
Several Cordles s Telephones
Depending upon model several cordless telephones are in-
cluded.
Contained in the Packing
Packing Contents
Attaching the Paper Tray
Attaching the Paper Tray
Insert the paper tray into the openings behind the paper
feed mechanism.
Attaching the Paper Tray
Inserting Paper
Paper Format
Before you can receive documents or make copies, you must
load paper into the device. Please use only appropriate paper
in standard format
A4
(210 × 297 millimetre · preferably
80 g/m
2
). Follow the specifications in the technical data.
Loading P aper
Preparing Paper
Inserting Paper
1Fold open the lever on the right beside the paper feed
towards front.
2Insert paper in the paper feeder. You can insert maxi-
mum 50 sheets (A4 · 80 g/m2).
3Fold open the lever on the right beside the paper feed
backward in order to enclose the paper.
Inserting Paper
Connecting the Handset
Connecting the Ha ndset
Plug one end of the spiral cable into the socket on the tel-
ephone handset. Insert the other end into the socket desig-
nated with the ) symbol.
Connecting the Ha ndset
If one of the parts is missing or damaged, please con-
tact your retailer or our customer service.
Separate the paper sheets by fanning them out, then
align them by tapping edge of the stack lightly
against a flat surface. This will prevent several sheets
of paper from being drawn in all at once.
Initial Operation 11
EN
Connecting the Telephone Cord
Connecting the Te lephone Cable
Connecting the Te lephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with LINE (RJ-11-Connector). In-
sert the telephone plug into your PTT line socket.
Connecting the Te lephone Cable
PABX Systems 1
Connecting the Power Cord
Mains Voltage a t Setup Location
Device power cord
Connecting power cord of the device
Connecting the Mains Cable
Insert the mains cable into the connection located on the
rear side of the device. Connect the mains cable to the elec-
trical socket.
Connecting the Power Cable
Charging station power cord
Connecting the power cord of the charg-
ing station
Connect the mains cable of the charging station to the
electrical socket.
Ladestation anschließen
Initial Installation
Starting Initial Installa tion
After you connect your device to the mains voltage, the in-
itial installation commences. Press i. Your device prints
a help page.
Selecting the Language
1Use [ to select the desired display language.
2Confirm with OK.
Selecting the Country
Setting the Cou ntry Correctly
Setting the Cou ntry
1Use [ to select the country in which you are operat-
ing the machine.
2Confirm with OK.
After this input, the machine prints another help page and
checks the telephone line.
Entering Your Number
Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
Entering Your Number
1Enter your number. Using # or * you can enter a
plus sign.
2Confirm with OK.
Entering Your Name
Entering Your Name
1Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
2Confirm with OK.
After the input, the machine prints an overview of the
functions.
Entering the Time and Date
Entering Time/Date
1Enter the time, e.g. 1400 for 2 pm.
2Enter the date (two digits each) e.g.
080607 for 8 June 2007.
3Confirm with OK.
Help 2 · Init ial Installation Process
Your device is an analogue fax device (Group 3). It is
not an ISDN device (Group 4), and therefore it can-
not be operated directly on an ISDN connection. In
order to do this, you need either an analogue adapter
or a connection for analogue terminals.
If you connect your device as extension to a tele-
phone system, you must set it for working as an ex-
tension (also see Chapter "Telephone connections
and additional devices, page 43).
Check whether the mains voltage of your device (in-
dicated on the type label) matches the mains voltage
available at the setup location.
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapt-
ed to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
You can move the cursor using [. Use C to de-
lete individual characters.
You can restart the initial installation process any
time. Press i and 2.
12 Philips PPF 685 · 695
EN
Inserting batteries in cordless tel-
ephone
1Insert the new batteries in the battery compartment
with the positive and negative poles as shown in the pic-
ture in the battery compartment.
2Place the cover on the battery compartment and slide it
upward until it snaps into place.
3Place the cordless telephone into the charging station.
Putting cordless telephone in op-
eration
Switching on co rdless telephone
Press the green “ button for at least two seconds for
switching on your cordless telephone.
Configuring the Cordless Telephone
Normally your cordless telephone is registered with your
device in the factory. In the starting mode, press OK. The
display shows on which base unit and with which number
the cordless telephone is registered.
Unregistered cordless telephones
Never use non-rechargeable batteries in the
cordless telephone. Follow the specifications in
the technical data.
Never place the cordless telephone into the charg-
ing station without batteries.
Leave the cordless telephone in the charging sta-
tion for at least twelve hours. The batteries will
heat up slightly during charging; this is not dan-
gerous.
If you acquired a model with several cordless tele-
phones, only one cordless telephone is registered
with your device in the factory. Insert the batteries as
described above and register the cordless telephones
with your device (also see Chapter "Telephone Con-
nections and Additional Devices", page 43).
Telephone functions 13
EN
4 Telephone functions
For information on how to connect additional cordless tel-
ephones and another device and which functions are avail-
able to you, please refer the chapter on Telephone Connec-
tions and additional devices, Page 43.
Only Fax Reception
Making Telephone Calls on the
Machine
Dial the desired telephone number. There are multiple
ways to do this. Then lift up the handset.
Direct Dialling
Manual dialling: Dial the desired telephone number
with the number pad.
Telephone book:
1Press ma
2Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
Speed Dialling: Press the desired speed dial button
(ë).
Redial list: Press @. Use [ to select an entry from the
list of the dialled numbers.
Outgoing Calls
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
Calls Received
CLIP Prerequisite
Getting outside line
PABX Systems
Private branch exchanges (PABX) are typical in many of-
fices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
phone network (PSTN) from a PABX.
Enter the outside line access code with which you reach the
public telephone network before you enter the desired
number or select a stored entry. The outside line access
code is usually 0.
Outside Line Access Code Error
Setting up an ext ension
Chain Dialling
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the telephone number prefix of an in-
expensive telephone service provider (call-by-call) as a tel-
ephone book entry, select this entry and manually enter
the subsequent telephone number or select another saved
entry.
Insert dialling pause
It may be necessary to insert a dial pause in telephone
number, for example, for a direct-inward dialling number,
a sub-address or in a long distance number. Hold R
pressed (for at least two seconds). – appears on the display.
The second part of the number is dialled only after a short
pause.
Putting a call from cordless tele-
phone
Dialling a numb er
Dial the desired number. There are several ways to do this:
Then press “.
Direct dialling
Forwarding fax to the device
Manual dialling: Dial the desired number using the nu-
meric keypad.
Telephone Book of the Cordless Telephone:
1Hold m pressed (for at least two seconds).
2Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
Telephone Book of the Device:
1Press m.
2Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
In the fax only reception mode (F on the display) the
device rings twice. Then the fax reception switches
on. You can only accept an incoming telephone call
whilst it is ringing (also see chapter Setting the Fax
Switch, page 38) (this function is not supported in all
countries and networks).
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
You can also load telephone book entries by
pressing OK, 11 and OK.
You can save an entry multiple times with the
same name but in a different category. In the tel-
ephone book, the first letter of the category ap-
pears after the entry.
You can also load the redial list by pressing OK,
22 and OK.
You can also load the caller list by pressing OK,
21 and OK.
For this function to work, the caller line identifica-
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number.
In rare cases, the outside line access code may be a
different number or a two-digit number. For older
telephone systems, the outside line access code can be
R (= Flash). Press R to enter this outside line access
code. If the connection to the public telephone net-
work is not possible, contact your telephone system
supplier.
If you operate your device permanently at an exten-
sion, store the outside line access code with the 96
function (see page 43).
You can also press “ first and then dial a number.
The dialling process begins immediately.
If you receive a call on the cordless telephone and
hear that it is a fax call (whistling tone or silence), you
can start the fax reception on the device. Press either
START on the device or *5 on the cordless
telephone.
If you have added an additional number to an en-
try, this entry appears twice in the telephone
book. The symbol of the category appears before
the name.
14 Philips PPF 685 · 695
EN
Redial list: Press and hold @ (at least two seconds). Use
[ to select an entry from the list of the dialled numbers.
Caller List:
1Press [, and using [CALLS select PERSON-
ALIS..
2Confirm with OK.
3Using [, select from which list you would like to dial
a number.
4Confirm with OK.
5Select the desired number using [.
Adjusting volume le vel
Looking up Numbers
Looking up Numbers
During a call, you can look up the telephone book entries.
1During a call, press ô Menu.
2Use [ to select PHONEBOOK.
3Using [, dial the desired entry.
Previous menu
Calling additional telephone func-
tions
Function is not supported in all countries and n etworks
(Function is not supported in all countries and
networks)
Additional telephon e functions
You can use additional telephone functions with your de-
vice for example call on hold, three-way call or forwarding.
Contact your telephone company to inquire whether or
not these functions are available for your connection. The
signal to the switchboard to call these services is a short line
interruption (Hook Flash). Press the R key to call the ad-
ditional telephone functions.
On the Device
Making a Second Call
1During a call, press R.
2Enter the desired number using the numeric keypad or
select a saved entry.
Switching Between Calls
Switching Between Cal ls
Press R, to toggle between the calls.
Receiving a Second Call
Call Waiting
During a call, you can be informed about another call by a
notification tone (= call waiting) if your telephone compa-
ny offers this service. The notification tone for call waiting
on the device is switched off in the factory.
Receiving a Second Call
During a call, press R to accept the new call.
CLIP Prerequisite
Switching notification tone for call waiting on/
off
1Press OK, 42 and OK.
2Use [, to select whether you would like to turn the
call waiting on or off.
3Confirm using OK.
On the cordless telephone
Receiving a second call
During a call, press ô ACCEPT to accept the new call.
Switching between calls (= hold)
2: Call waiting
1During a call, press ô Menu.
2Using [ select SWITCH.
3Confirm with OK.
Making a second call
Dialling an other number
1During a call, press ô Menu.
2Dial using [ SECOND CALL.
3Enter the desired number using the numeric keypad.
4Press ô Call.
1: Ending a call
Hands-free
On the device
1Pressß to dial without lifting up the handset. You will
hear a dial tone from the loudspeaker.
2Enter the desired number using the numeric keypad or
dial a saved entry. The dialling process begins immedi-
ately. Any incorrectly entered numbers can no longer
be changed now.
Handset near the device
On the cordless telephone
Low battery charge
Switching on hands-free
1During a call, press ô Menu.
2Using [ select Deact..
3Confirm with OK.
Switching off hands-free
1Select Deact. again.
2Press ô Deact..
Switching hands-free on/off
You can adjust the volume level of the speaker on the
cordless telephone using [ even during a call.
Press õReturn to return to the previous menu lev-
el.
Press R, to toggle between the calls.
For this function to work, the caller line identifica-
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number.
Hot key: Press R, to toggle between the calls.
Hot key: Pressõ, and dial the other number.
Hot key: Press õ and 1, to end the call and to ac-
tivate the call on hold.
Put the handset near the device with the microphone
facing up in order to achieve an optimum communi-
cation.
This function is not available if the battery charge of
the cordless telephone is low. Place the cordless tele-
phone into the charging station.
You can switch the hands-free mode on and off by
pressing “ button during a telephone call.
Telephone functions 15
EN
Mute mode
Mute mode
You can put the handset on mute, if you want to speak to
someone without letting the caller hear the conversation.
On the device
1During a call, press C. Your caller cannot hear any-
more.
2Press C again to continue with the call.
On the Cordless Telephone
Switching Dect to Mute
1During a call, press ô Menu.
2Using [ select SECRET.
3Confirm with OK. Your caller cannot hear anymore.
4 Press õ Exit to continue with the call.
Mute mode
Recording a Telephone Conversa-
tion
Recording a Telephon e Conversation
You can record a telephone conversation. After recording,
the ä button flashes, and you can hear the recording
like a message on the answering machine.
Recording a Telephon e Conversation
Recording a Telephon e Conversation
1During a call, press b. The recording begins.
2Press b again to end the recording.
Forwarding a call
Forwarding a call
You can forward calls from the device to registered cordless
telephones. From the cordless telephone, you can forward
calls to the device or to other cordless telephones.
From device
To a cordless telephone
1During a call, press {.
2Dial the number of the cordless telephone using the nu-
meric keypad.
3Hang up.
To all cordless telephones
1During a call, press {.
2Hang up.
From the cordless telephone
To the device
1During a call, press ô Menu.
2Using [ select CALL TRANSFER.
3Confirm with OK.
4Using [ select HANDSET 0.
5Confirm with OK.
6Press ’, to hang up.
To other cordless telephones
Forwarding a call to DectExistence of several devices is the prerequisite
1During a call, press ô Menu.
2Using [ select CALL TRANSFER.
3Confirm using OK.
4Select the cordless telephone to which you would like
to transfer the call using [.
5Confirm using OK.
6Press ’, to hang up.
Getting back the telephone call
You can get a transmitted telephone call back, before the
cordless telephone is picked up.
1Press ô Menu.
2Using [ select HANGING UP.
3Confirm using OK.
Placing internal calls
From device
Calling a cordless telephone
1In starting mode, lift the handset.
2Press {.
3Dial the number of the cordless telephone using the nu-
meric keypad.
Calling all cordless telephones
1In starting mode, lift the handset.
2Press {.
Terminat ing interco m
From the Cordless Telephone
Calling the device
1In the starting mode, press {.
2 Dial using [ HANDSET 0.
3Press ô Call.
Calling other cordless telephones
Intercom DectExistence of several devices is the prerequisite
1In the starting mode, press {.
2Using [ dial the cordless telephone you would like to
call.
3Press ô Call.
The mute mode of the cordless telephone can also be
switched on/off by pressing and holding C (at least 2
seconds).
You must inform your caller when recording a tele-
phone conversation.
This function is available only if you have registered
several cordless telephones with your device and the
telephones are within the range of the machine.
You can also terminate an internal telephone call by
pressing { without hanging up. You can place an in-
ternal or external call.
This function is available only if you have registered
several cordless telephones with your device and the
telephones are within the range of the machine.
16 Philips PPF 685 · 695
EN
Calling Line Identification (CLIP)
Function is not supported in all countries and n etworks
(Function is not supported in all countries and
networks)
CLIP Definition
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
Setting the Countr y
CLIP and Telephone Companies
Missed Calls
Displaying Telephone Book Names
On the device
Missed Calls
If you received a call while away, the ä - button
flashes.
1Press ä.
2Using [, you can page through the list of missed calls.
3Lift the handset or press “, on the cordless telephone
to go back.
On the cordless telephone
Missed calls o n Dect
If you receive calls in your absence, a message appears on
the display of the cordless telephone.
1Press OK.
2Using [, you can page through the list of missed calls.
3Press “, to go back.
If the Caller Line Identification does not work even
though the function is activated for your telephone
connection, check if you have set the correct country
(also see Chapter Settings, page 37).
The functionality and availability of the Caller Line
Identification Presentation (CLIP) depends on your
telephone company. Your telephone company could
have no CLIP data transmission or very specific data
transmission format which is nocht supported by this
product.
In some networks the machine will set itself up auto-
matically. The Caller Line Identification (CLIP) may
only work from the second call.
Your machine displays the name with which you
have saved the number in the telephone book. The
number and name will not be shown if the caller sup-
presses his number.
If you have received additional messages, first se-
lect the missed calls using [ and confirm with
OK.
Telephone book of the device 17
EN
5 Telephone book of the device
Help 3 · Telephone Functions
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Follow the specifications in the technical data.
Cursor navigation 1
Saving entry
1Hold ma pressed (for at least two seconds).
2
Enter the name. You can enter characters using the numer-
ic keys (see button labels). Enter special characters using
0
. Press the respective button several times until the de-
sired character or special character appears on the display.
3Confirm with OK.
4Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGO-
RY: WORK, CATEGORY: MOBILE or CATEGO-
RY: FAX.
5Confirm with OK.
6Enter the telephone number.
7Confirm with OK.
8You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
9Confirm with OK. The entry is saved.
Ring Tone
Edit Entry
1Press OK, 15 and OK.
2Using [ select the entry which you would like to edit.
3Confirm with OK.
4Edit the name.
5Confirm with OK.
6Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGO-
RY: WORK, CATEGORY: MOBILE or CATEGO-
RY: FAX.
7Confirm with OK.
8Enter the telephone number.
9Confirm with OK.
10 You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
11 Confirm with OK. The entry is saved.
Deleting an Entry
1Press OK, 16 and OK.
2Using [ select the entry which you would like to de-
lete.
3Confirm with OK.
4Confirm DELETE: YES with OK.
Groups
Groups
You can combine several telephone book entries into a
group. A message is sent to all members of this group in
succession.
Adding Group Entries
1Press OK, 13 and OK.
2Use [ to select the group you would like to create.
3Confirm with OK. You can add entries to the group,
display the members of the group, delete the group or
send a fax to the group.
4Using [ select ADD MEMBER?.
5Confirm with OK.
6Use [ to select the entry you would like to add to the
group.
7Confirm with OK.
8Repeat steps 4 to 6 to add additional entries to the
group.
9Press STOP to end the input.
Displaying Group Entries
1Press OK, 13 and OK.
2Use [ to select the group you would like to display.
3Confirm with OK.
4Using [ select VIEW MEMBERS?.
5Confirm with OK.
6Page through the entries of the group with [.
7Press STOP twice to return to the starting mode.
Deleting Individual or All Group Entries
Deleting an Individual Entry
1Press OK, 13 and OK.
2Using [ select the group from which you would like
to delete entries.
3Confirm with OK.
4Using [ select DELETE MEMBER?.
5Confirm with OK.
6Using [ select the entry which you would like to de-
lete.
7Confirm with OK.
8Using [ select DELETE: YES.
9Confirm with OK. The entry is deleted.
Press i and 3 to print an overview of the tele-
phone book functions.
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
You can also call the function by pressing OK,
12 and OK.
In some countries and networks the individual ring
tone of an entry only works when the device rings for
the second time. The first ring will be the standard ring
tone.
18 Philips PPF 685 · 695
EN
Deleting a Group
1Press OK, 13 and OK.
2Using [ select the group you would like to delete.
3Confirm with OK.
4Using [ select DELETE MEMBER?.
5Confirm with OK.
6Using [ select DELETE: ALL.
7Confirm with OK. All entries in the group are deleted.
Speed dialling
Speed Dialling
You can assign the speed dial buttons to frequently dialled
telephone numbers. You can load these telephone numbers
quickly with the speed dial buttons.
Assigning or editing speed dial entry
1Press and hold (at least two seconds) the speed dial but-
ton (ë), which you would like to assign or change.
2Confirm using OK.
3Using [ select the telephone book entry which you
would like to assign to this speed dial button.
4Confirm using OK.
Deleting a speed dial entry
Deleting a speed di al entry
1Press the speed dial button (ë), whose entry you
want to delete.
2Press C.
3Confirm the deletion with OK.
You can also call the function by pressing OK,
14 and OK.
With this function, you can not only delete the speed
dial entry, but also the entire entry from the tele-
phone book. Overnight the speed dial entry, if you
want to modify the assignment.
You can also call the function by pressing OK,
14 and OK.
Telephone book of the cordless telephone 19
EN
6 Telephone book of the cordless telephone
Restricted telephone book functions
Deleting and closing
Saving entry
Do not add to device entries
1Hold m pressed (for at least two seconds).
2Using [ select <New>.
3Enter the name. You can enter characters using the nu-
meric keys (see button labels). Enter special characters
using 0 or #. Press and hold the respective key or
press it several times until the desired character appears
on the display.
4Confirm with OK.
5Enter the telephone number.
6Confirm with OK.
7Using [, select the category for which you would like
to enter a number: HOME, WORK, MOBILE or FAX.
8Confirm with OK.
Ring Tone
Edit Entry
Do not Edit Device Entries
1Hold m pressed (for at least two seconds).
2Using [ select the entry which you would like to edit.
3Press ô Option.
4Using [ select EDIT ENTRY.
5Confirm with OK.
6Modify the name. Use C to delete individual charac-
ters.
7Confirm with OK.
8Modify the number.
9Confirm with OK.
10 Select a category using [.
11 Confirm with OK.
Deleting an entry
1Hold m pressed (for at least two seconds).
2Using [ select the entry which you would like to de-
lete.
3Press ô Option.
4Using [ select DELETE ENTRY.
5Confirm with OK.
6Confirm the deletion with ô Yes.
Adding an additional number
Additional number
1Hold m pressed (for at least two seconds).
2Using [ select the entry which you would like to edit.
3Press ô Option.
4Using [ select ADD NUMBER.
5Confirm with OK.
6Enter the additional number.
7Confirm with OK.
8Select a category using [.
9Confirm with OK.
Changing the ringer tone
Changing the ringer ton e
You can assign a separate ring tone to each entry. In this way
you can distinguish between business and personal calls.
CLIP Prerequisite
1Hold m pressed (for at least two seconds).
2Using [ select the entry which you would like to edit.
3Press ô Option.
4Using [ select RINGER TYPE.
5Confirm with OK.
6Select the desired ring tone using [.
7Confirm with OK.
Calling Options
Telephone book entries on the device
1Press m.
2Using [, dial the desired entry.
3Press ô Option.
4Select the desired option using [. You can have the
details of the entry displayed, call the number, send an
SMS to the number or search for some other entry.
5Confirm with OK.
Telephone book entries of the cordless
telephone
1Hold m pressed (for at least two seconds).
2Using [, dial the desired entry.
3Press ô Option.
4Select the desired option using [. You can have the
details of the entry displayed, call the number, send an
SMS to the number, edit or delete the entry, assign a
special ring tone or add an additional number to the en-
try, search for some other entry or save a new entry.
5Confirm with OK.
All functions for the telephone book of the device are
not available to you on the cordless telephone.
Use C to delete individual characters. Press ’ to
close the menu and return to the starting mode.
You can add entries to the telephone book of the
cordless telephone only.
In some countries and networks the individual ring
tone of an entry only works when the device rings for
the second time. The first ring will be the standard
ring tone.
You can edit the entries on the cordless telephone on-
ly.
If you have added an additional number to an entry,
this entry appears twice in the telephone book. The
symbol of the category appears before the name.
For this function to work, the caller line identifica-
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number.
20 Philips PPF 685 · 695
EN
7 Cordless telephone
Looking for cordless telephone
Using the search f unction
This function helps you in locating cordless telephones,
which you have misplaced. For this purpose the cordless
telephones must be registered with the device and must be
within its range.
Press { on the device. All cordless telephones registered
with the machine ring for approx. one minute.
Dect look up
Switching on and off
You can switch your cordless telephone off to save power.
Press and hold ’ (at least two seconds) for switching off
the cordless telephone. Press and hold “ (at least two sec-
onds) for switching on the cordless telephone.
Navigating in the menu
Navigating in the menu
Press one of the two arrow keys [ to open the function
menu. Page through [ menu entries. Use OK to select a
menu function. Press C to return to the previous menu
level. Press ’ to close the menu and return to the starting
mode.
Keypad lock
On monochrome Dect
1Press [, and using [ select SETTINGS.
2Confirm using OK.
3Using [ select SECURITY.
4Confirm using OK.
5Using [ select KEYPAD LOCK.
6Confirm using OK.
7Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
On colour Dect
1Press [, and using [ select SECURITY.
2Confirm using OK.
3Using [ select KEYPAD LOCK.
4Confirm using OK.
5Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
Activating emergency call
number
Emergency call number
Using this function you can save a number as an emergen-
cy call number. If the emergency call function is activated,
the number is dialled as soon as “ is pressed. You can dial
and call other telephone numbers with the numeric key-
pad.
Emergency call number
On monochrome Dect
1Press [, and using [ select SETTINGS.
2Confirm using OK.
3Using [ select SECURITY.
4Confirm using OK.
5Dial using [ EMERGENCY.
6Confirm using OK.
7Press õ EDIT ENTRY.
8Using [ select ACTIVATE to switch on the func-
tion. Using [ select DEACTIVATE to switch off the
function.
9Confirm using OK.
Emergency call function
Modifying the emergency call number
1Press [, and using [ select SETTINGS.
2Confirm using OK.
3Using [ select SECURITY.
4Confirm using OK.
5Dial using [ EMERGENCY.
6Confirm using OK.
7Press õ EDIT ENTRY.
8Using [ select CHANGE NO.
9Confirm using OK.
10 Enter the telephone number.
11 Confirm using OK.
On colour Dect
1Press [, and using [ select SECURITY.
2Confirm using OK.
3Dial using [ EMERGENCY.
4Confirm using OK.
5Press õ EDIT ENTRY.
6Using [ select ACTIVATE to switch on the func-
tion. Using [ select DEACTIVATE to switch off the
function.
7Confirm using OK.
Emergency call function
You can also call the function by pressing OK,
81 and OK.
It is recommended not to save any actual emergency
call number (e.g. police or fire brigade) with this
function, so that you do not accidentally call this
emergency call number.
When you activate the function for the first time,
you must enter a number. This number remains
stored.
When you activate the function for the first time,
you must enter a number. This number remains
stored.
Cordless telephone 21
EN
Modifying the emergency call number
1Press [, and using [ select SECURITY.
2Confirm using OK.
3Dial using [ EMERGENCY.
4Confirm using OK.
5Press õ EDIT ENTRY.
6Using [ select CHANGE NO.
7Confirm using OK.
8Enter the telephone number.
9Confirm using OK.
Additional functions
Telephon e call at alarm time
Back and Close
Alarm:
Alarm:
The cordless telephone rings each day at the set time with
the selected ringer tone. Press any key to put off the alarm.
If you would like to completely switch off the alarm, you
must deactivate the function.
Setting the wake-up alarm
1Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3Using [ select ALARM.
4Confirm with OK.
5Press õ EDIT ENTRY.
6Using [ select RINGER TYPE.
7Confirm with OK.
8Select the desired ring tone using [.
9Confirm with OK.
10 Using [, set the volume.
11 Confirm with OK.
12 Using [ select SET TIME.
13 Confirm with OK.
14 Enter the time at which you would like to be woken up,
e.g. 07 00 for 7 a.m.
15 Confirm with OK.
16 Confirm with OK to switch on the alarm.
Deactivating the alarm clock
1Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3Using [ select ALARM.
4Confirm with OK.
5Press õ EDIT ENTRY.
6Using [ select DEACTIVATE.
7Confirm with OK.
Timer
Timer
Using the Timer function (countdown alarm) you can en-
ter a time, after which the cordless telephone rings. You
can set whether the remaining time should be shown on
the display. Press any key to put off the alarm.
Timer
Setting the Timer
1Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3Using [ select TIMER.
4Confirm with OK.
5Press õ EDIT ENTRY.
6Using [ select SET DURATION.
7Confirm with OK.
8Enter the minutes (max. 99 minutes).
9Confirm with OK.
10 Using [ select VIEW.
11 Confirm with OK.
12 Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
13 Using [ select RINGER TYPE.
14 Confirm with OK.
15 Select the desired ring tone using [.
16 Confirm with OK.
17 Using [, set the volume.
18 Confirm with OK.
19 Press õ Return after carrying out all the settings.
20 Press ô Start to start the timer.
Modifying the time
Modifying the time
Before you can modify the timer settings, you must switch
off the current timer.
1Press õ Stop.
2You will be asked, whether you would like to switch off
the timer . Confirm with ô Yes.
You can now access the timer menu and modify settings.
Birthday reminder
Birthday reminder
Using the birthday reminder you can enter the dates for up
to ten birthdays. The cordless telephone rings at the entered
time on the entered date. Press any key to put off the alarm.
Entering birthday
1Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3Dial using [ BIRTHDAY.
4Confirm using OK.
5Dial using [ <New>.
6Confirm using OK.
7Enter the name.
8Confirm using OK.
If you place a call at a preset alarm time, the cordless
telephone rings after the call is terminated.
Press C to return to the previous menu level. Press
’ to close the menu and return to the starting
mode.
While the timer is running, you can talk on the
phone without the timer interrupting your call.
22 Philips PPF 685 · 695
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9Enter the birth day, e.g. 08 06 for 8th June.
10 Confirm using OK.
11 Enter the time, e.g. 14 00 for 2 pm.
12 Confirm using OK.
Displaying birthday
1Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3Dial using [ BIRTHDAY.
4Confirm using OK.
5Using [ select the entry which you would like to be
displayed.
6Confirm using OK. Name, date and time of the birth-
day reminder are displayed.
7End the function using ’.
Modifying a birthday
1Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3Dial using [ BIRTHDAY.
4Confirm using OK.
5Using [ select the entry which you would like to
modify.
6Press ô Option.
7Using [ select EDIT ENTRY.
8Confirm with OK.
9
Modify the name. Use
C
to delete individual characters.
10 Confirm with OK.
11 Modify the date.
12 Confirm with OK.
13 Modify the time.
14 Confirm with OK.
Deleting a birthday
1Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3Dial using [ BIRTHDAY.
4Confirm using OK.
5Using [ select the entry which you would like to de-
lete.
6Press ô Option.
7Dial using [ DELETE ENTRY.
8Confirm using OK.
9Confirm the deletion with ô Yes.
Changing the ringer tone
Changing the ringer tone
You can assign a separate ring tone to each birthday re-
minder.
1Press [, and using [ to select ACCESSORIES.
2 Confirm with OK.
3Dial using [ BIRTHDAY.
4Confirm using OK.
5Using [ select the entry to which you would like to
assign a new ring tone.
6Press ô Option.
7Using [ select RINGER TYPE.
8Confirm with OK.
9Select the desired ring tone using [.
10 Confirm with OK.
11 Using [, set the volume.
12 Confirm with OK.
Acoustic room monitoring
Existence of several devices is the prerequisite
Room moni toring
With this function you can acoustically "monitor" a room
(for example, a children's bedroom).
Setting up room monitoring
Set up the room monitoring on the receiver unit first.
1On the receiver unit, press [, and using [ select
ACCESSORIES.
2Confirm using OK.
3Using [ select ROOM MONITOR..
4Confirm using OK.
5Using [ select the transmitting cordless telephone.
6Press ô Call.
7The transmitting unit starts ringing. Press OK to ac-
cept the call.
8Using ô Yes activate the baby-phone function on
the transmitting unit.
The cordless telephones are now connected to each other
in the monitoring mode. Place the transmitting unit in the
room which you would like to acoustically monitor. Keep
the receiver unit with you.
Room moni toring
Telephone calls during room monitoring
If you get a call when you are in the room monitoring
mode, only the device rings. On the cordless telephone, the
display gets lit up and a message appears.
1Press ô ACCEPT on the cordless telephone to accept
the call.
2Press ’ to end the call. The cordless telephone returns
to the room monitoring mode.
You can place a call when in the room monitoring mode.
1Press ô Call and dial the desired number.
2Press “ to make the connection.
3Press ’ to end the call. The cordless telephone returns
to the room monitoring mode.
Ending room monitoring
Press ’ on any one of the cordless telephones to end the
room monitoring mode.
This function is available only if you have registered
several cordless telephones with your device and the
telephones are within the range of the machine.
If you get a call when you are in the room monitoring
mode, only the device rings. On the cordless tele-
phone, the display gets lit up and a message appears.
Answering Machine 23
EN
8 Answering Machine
Help 3 · Answering Machine
Only Fax Reception
Switching On and Off
On the Device
Switching On/Off on the DeviceAnonymous Outgoing Message
Press b three times to turn the answering machine on or
off. If the answering machine is turned on, the symbol —
appears on the display.
Activation
On the cordless telephone
1Press [, and using [ to select VOICE MAIL.
2Confirm with OK.
3Using [ select ON/OFF.
4Confirm using OK.
5Using õ select EDIT ENTRY.
6Using [, select whether you would like the answering
machine to be switched on or off with or if a message
being recorded.
7Confirm using OK.
8Confirm using ô Valid..
Editing the outgoing message
On the device
Recording an Outgoing Message
Recording the Outgoing Message
1Press b.
2Use [ to select OUTGOING MSG..
3Confirm using OK.
4Dial using [ MESSAGE: RECORD.
5Confirm using OK.
6Press OK to record an outgoing message. Wait for the
confirmation tone before you say your text.
7Press OK to end the recording. The recording is played
back.
Recording the Outgoing Message
Listening to the Outgoing Message
1Press b.
2Use [ to select OUTGOING MSG..
3Confirm using OK.
4Using [ select MESSAGE: PLAY.
5Confirm with OK. The outgoing message is played
back.
Using the Anonymous Outgoing Message
Anonymous Outgoing M essage
You can replace your personal outgoing message with the
factory default anonymous message.
1Press b.
2Use [ to select OUTGOING MSG..
3Confirm using OK.
4Using [ select MESSAGE: DEFAULT.
5Confirm with OK. The outgoing message is played
back.
Using the Outgoing Message Without Record-
ing of Messages
Outgoing Messag e Without Recording of Messages
You can record an outgoing message which the caller hears
for which no message can be recorded in reply (= external
memo).
1Press b.
2Dial using [ EXTERN. MEMO.
3Confirm using OK.
4Use [ to select whether you would like the outgoing
message to be switched on/off without recording the
message.
5Confirm using OK.
6 Recording a new outgoing message: Press OK
to record the outgoing message. Wait for the confirma-
tion tone before you say your text.
7Press OK to end the recording. The recording is played
back.
Recording the Outgoing Message
Press i and 3 to print an overview of the answer-
ing machine functions.
In the fax only reception mode (F on the display) the
answering machine of the device is switched off. You
cannot switch on the answering machine in this
mode (also see chapter Setting the Fax Switch, page
38) (this function is not supported in all countries
and networks).
If you do not record a personal announcement, the
answering machine uses the anonymous announce-
ment set by the factory.
You can also call the function by pressing OK,
71 and OK.
During playback, press C and OK in order to delete
the currently playing outgoing message. Using [,
set the volume. Stop the playback with STOP.
You can also call the function by pressing OK,
75 and OK.
The outgoing message must be longer than ten
seconds and shorter than twenty seconds.
If the volume of the outgoing message is too low,
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
You can also call the function by pressing OK,
75 and OK.
You can also call the function by pressing OK,
75 and OK.
You can also call the function by pressing OK,
76 and OK.
When you record an outgoing message, you are
asked, if you would like to use the old outgoing
message or would like to record a new one. Con-
firm using OK.
The outgoing message must be longer than ten
seconds.
If the volume of the outgoing message is too low,
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
24 Philips PPF 685 · 695
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On the cordless telephone
Back and Close
Recording the outgoing message:
1Press [, and using [ to select VOICE MAIL.
2Confirm with OK.
3Use [ to select OUTGOING MSG..
4Confirm using OK.
5Using [ select EDIT ENTRY.
6Confirm using OK.
7Press ô Begin to start the recording. Wait for the
confirmation tone before you say your text.
8Press ô End to end the recording. The recording is
played back.
9You can end the playback of the outgoing message us-
ing ô End.
10 Press ô Yes to save the recording. Using õ No you
can reach the recording menu.
Length 10>20 seconds
Playing back the outgoing message
1Press [, and using [ to select VOICE MAIL.
2Confirm with OK.
3Use [ to select OUTGOING MSG..
4Confirm using OK.
5Using [ select PLAY.
6Confirm with OK.
7You can end the playback of the outgoing message us-
ing ô End.
8Press ô Yes to save the recording. Using õ No you
can reach the recording menu.
Using anonymous outgoing messages
Anonymous Outgoing Message
You can replace your personal outgoing message with the
factory default anonymous message.
1Press [, and using [ to select VOICE MAIL.
2Confirm with OK.
3Use [ to select OUTGOING MSG..
4Confirm using OK.
5Using [ select DEFAULT.
6Confirm with OK.
7Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
8 Switching on the function: The outgoing message
is played back. Using ô End, you can end the play-
back.
Listening to Messages
On the device
Listening to Messages
Listening to New Messages
Indication of New Messages
If new messages have been received on the answering ma-
chine, the ä button blinks. The number of the new
messages is shown on the display.
1Press ä.
2Confirm with OK.
3The new messages are played back.
Listening to Messages Again
1Press b.
2Using [ select MESSAGES.
3Confirm with OK.
4Using [ select MESSAGE: PLAY.
5Confirm with OK. The messages are played back.
On the cordless telephone
Quick access
Listening to new messages
New messages on cordless telephone
If new messages are received, a message appears on the dis-
play of the cordless telephone.
1Press OK.
2Select a message using [.
3Confirm using OK. The message is played back. You
can cancel the playback or switch between messages.
Interrupting
Interrupting the playback: Press 2 to pause the
playback; press 2 again to continue the playback.
Navigation
Navigating: Press 1 to return to the beginning of the
current message. Press 3 to play the next message.
Ending
Ending the playback: Press ’.
Playing messages again
1Press [, and using [ to select VOICE MAIL.
2Confirm with OK.
3Using [ select MESSAGES.
4Confirm with OK.
5Using [ select PLAY.
6Confirm with OK.
7Select the desired message using [.
8Confirm with OK. The message is played back.
Press C to return to the previous menu level. Press
’ to close the menu and return to the starting
mode.
Using õ Exit you can cancel the recording.
The outgoing message must be longer than ten sec-
onds and shorter than twenty seconds.
Press # to play the next message. With the number
keys, you can load the desired message directly. Dur-
ing playback, press C and OK in order to delete the
currently playing outgoing message. Using [, set
the volume. Stop the playback with STOP.
You can also call the function by pressing OK,
72 and OK.
You can also call the function by pressing and hold-
ing 1/b (at least two seconds).
Press 2 to interrupt the current message. Press
1 and 3 to navigate among the messages.
Answering Machine 25
EN
Deleting messages
On the device
Deleting an Individual Message
During playback, press C and OK in order to delete the
currently playing outgoing message.
Deleting Heard Messages
Deleting New Messages
1Press b.
2Using [ select MESSAGES.
3Confirm with OK.
4Using [ select MESSAGE: DELETE.
5Confirm with OK. The heard messages are deleted.
On the cordless telephone
Deleting single message
During the playback, press 0 to delete the current mes-
sage.
Deleting messages already played
Deleting New Messages
1Press [, and using [ to select VOICE MAIL.
2Confirm with OK.
3Using [ select MESSAGES.
4Confirm with OK.
5Using [ select DELETE OLD.
6Confirm with OK.
7Confirm the deletion with ô Yes. Using õ No you
can cancel the function.
Setting up forwarding and remote
access
Available only on the device
Entering Access Code
Access Code
You must enter an access code to be able to receive trans-
ferred messages, or listen to and control your answering
machine from other telephones.
Switching On and Off
1Press b.
2Using [ select ACCESS CODE.
3Confirm with OK.
4Enter a four-digit code.
5Confirm with OK.
Forwarding Messages
Forwarding Messages
The machine forwards messages to a specified telephone
number. Once the configured number of messages is
reached, the machine calls the number. If the call is an-
swered, a greeting text is played. Then the person on the
line must enter the access code. If no code is entered or an
incorrect code is entered three times, the machine hangs
up.
1Press b.
2Using [ select FORWARDING.
3Confirm with OK.
4Use [ to select whether you would like to switch for-
warding on or off.
5Confirm with OK.
6Enter the number to which the received messages
should be forwarded.
7Confirm with OK.
8Use [ to select how many messages should be collect-
ed and forwarded together.
9Confirm with OK.
10 Recording a new outgoing message: Press OK
to record an outgoing message. Wait for the confirma-
tion tone before you say your text.
11 Press OK to end the recording. The recording is played
back.
Using the Remote Control
Remote Control
With a telephone call, you can listen to and delete messag-
es, record a new outgoing message or switch the answering
machine on or off.
Tone Dialling
1Call your telephone number.
2Wait until the answering machine switches on and
plays back the outgoing message.
3Enter the access code.
4The machine interrupts the outgoing message and plays
new messages. If no new messages have been received,
you will hear two confirmation tones.
Messages not yet heard must be heard first before de-
leting them.
You can also call the function by pressing OK,
72 and OK.
You can also delete the already heard messages by
pressing C and OK in the starting mode.
Messages not yet heard must be heard first before de-
leting them.
These functions are available only on the device.
The remote control is switched off with the factory-
installed access code (0000). Change the access code
to switch on the remote control. If you want to
switch the remote control off enter the factory-in-
stalled code 0000 again.
You can also call the function by pressing OK,
79 and OK.
The access code may not be identical to the VIP
code.
You can also call the function by pressing OK,
77 and OK.
When you record a message, you are asked, if you
would like to use the old message or would like to
record a new one. Confirm using OK.
The telephone on this connection must be set to tone
dialling. Press a button within 50 seconds, otherwise
the connection is cut-off (country and network de-
pendent).
26 Philips PPF 685 · 695
EN
5The functions below are available via the number but-
tons.
6Hang up to end the remote control session.
Remote Control Functions
Cancelling a Function
Listening to Messages
Hearing current message again: Press ‚.
Listening to all messages: Press ƒ.
Listening to next message: Press „.
Deleting Messages
To delete the current message: Press ‡ while lis-
tening to the message.
Deleting all messages: Press ‡ after listening to all
the messages.
Press ‡ again within five seconds to confirm the deletion.
Outgoing Message
Listening to the outgoing message Press †.
Recording a new outgoing message:
1Press ….
2Wait for the confirmation tones.
3Press ….
4Wait for the long confirmation tone before beginning
with the text.
5Press … to end the recording.
Control Functions
Aborting last function: Press ‰.
Switching off answering machine Press ˆ.
Switching on answering machine Press Š.
To Switch the Answering Machine On
Recording internal memos
On the device
Internal Memos on the MachineInternal Memos
You can record voice messages (= memos), which can be
played as messages. The limit on duration of recording set
for messages applies even to the recording duration of
memos.
Recording Length for Memos
1Press b.
2Dial using [ QUICK NOTE.
3Confirm using OK.
4Press OK to record a voice message. Wait for the con-
firmation tone before you say your text.
5Press OK to end the recording. The recording is played
back. After that the ä button starts flashing. The
voice message is displayed as a new message.
Recording the Outgoing Message
On the cordless telephone
1Press [, and using [ to select VOICE MAIL.
2Confirm with OK.
3Using [ select MESSAGES.
4Confirm with OK.
5Using [ select RECORD MEMO.
6Confirm with OK.
7Press ô Begin to start the recording. Wait for the
confirmation tone before you say your text.
8Press ô End to end the recording. The recording is
played back.
9Using ô End, you can end the playback.
10 Press ô Yes to save the recording. Using õ No you
can reach the recording menu.
The voice message is displayed as a new message.
If you select the 5/2 option for the number of
rings of the answering machine, the answering
machine switches on after two rings, when you
have received new messages. If there are no new
messages, the device rings five times. If the device
does not pick up after two rings, you have no new
messages. You can terminate the remote access
without incurring any telephone costs.
Occasionally the answering machine might not react
to your entry—for example while you are listening to
a message. Cancel the current function by pressing
‰. Select the next function with the appropriate
number button.
If the answering machine is switched off you have to
enter the access code while the fax switch analyzing
the incoming signal. After the 4th ring the tone heard
changes (factory settings of the number of rings for
fax switch, also see Chapter Setting the Fax Switch
page 38). Press Š, to activate the answering ma-
chine. Afterwards you can call additional functions.
The configured recording length for incoming mes-
sages also limits the length of the internal memos.
You can also call the function by pressing OK,
73 and OK.
If the volume of the outgoing message is too low,
rerecord the same. For recording, lift up the handset
of the device and speak the text into the microphone.
Using õ Exit you can cancel the recording.
Answering Machine 27
EN
Modifying the settings
Available only on the device
Entering the VIP Code
VIP Code
If callers enter the VIP code, the machine continues to
ring, even if the answering machine has taken over the call.
With this function, certain persons can reach you even if
you have set the number of rings to zero.
VIP Code <> Access Code
1Press b.
2Using [ select VIP CODE.
3Confirm with OK.
4Enter a four-digit code.
5Confirm with OK.
Setting the Recording Length
Recording Length
You can limit the length of the incoming messages and in-
ternal memos.
1Press b.
2Using [ select RECORD. TIME.
3Confirm with OK.
4Use [ to select the desired recording length or unlim-
ited time (automatic).
5Confirm with OK.
These functions are available only on the device.
The VIP code may not be identical to the access code
for remote control.
You can also call the function by pressing OK,
78 and OK.
You can also call the function by pressing OK,
74 and OK.
28 Philips PPF 685 · 695
EN
9Fax
Help 4 · Fax
Loading Documents
10 Document s · A5/A4
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to 10 documents at a time.
Fax
Sending fax
1Insert the documents face up into the document feeder.
The top most document will be fed in first.
2Set the desired resolution. You can choose between
RESOL.: STANDARD (for documents without spe-
cial features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for pho-
tos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
3Dial the desired number. There are several ways to do
this:
4Press START.
Busy Number
Manual dialling: Dial the desired telephone number
with the number pad.
Telephone book:
1Press ma
2Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
Speed Dialling: Press the desired speed dial button
(ë).
Redial list: Press @. Use [ to select an entry from the
list of the dialled numbers.
Outgoing Calls
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
Calls Receive d
CLIP Prerequisite
Manually Sending a Fax
1Insert the document.
2Enter the desired number using the numeric keypad or
select a saved entry.
3Press ß.
4Press START.
Direct inward dialling or selecting
sub-address
Direct inward dialling or sub-address
You can send a fax to a direct-inward dialling number or a
sub addressor or call from a direct-inward dialling number
or sub address - for example to use a certain service of a fax
database provider. For this purpose, attach the direct-in-
ward dialling number or sub address with a short dialling
pause to the fax number.
1Enter the desired number using the numeric keypad or
select a saved entry.
2Hold R pressed (for at least two seconds).
3Enter the direct-inward dialling number or sub address.
4Press START. The direct-inward dialling number or
sub address is dialled only after a short pause.
Press i and 4 to print the instructions for send-
ing faxes and for fax switch settings.
Do not insert any documents into the machine
that...
... are wet, have been edited with correction fluid, are
soiled or have a coated surface.
... are written on with a soft pencil, with paint, chalk
or charcoal.
... originate from newspapers or magazines (printing
ink).
... are held together with office or notebook staples or
with tape or glue.
... are pasted with note papers.
... are creased, crumpled or torn.
Press STOP to eject the documents without sending
them.
They can adjust the preset contrast (also see
Chapter "Settings", page 37).
If the subscriber is busy, the device dials the number
again after some time. Press STOP, in order to can-
cel the transmission process. After the transmission,
the machine prints out a transmission report depend-
ing on the settings.
You can also load telephone book entries by
pressing OK, 11 and OK.
You can save an entry multiple times with the
same name but in a different category. In the tel-
ephone book, the first letter of the category ap-
pears after the entry.
You can also load the redial list by pressing OK,
22 and OK.
You can also load the caller list by pressing OK,
21 and OK.
For this function to work, the caller line identifica-
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number.
Fax 29
EN
Broadcasting
Broadcasting
You can send one fax to multiple recipients in succession.
Entering Recipients Individually
1Insert the document.
2Press OK, 34 and OK. The document is now
read.
3Enter the desired number using the numeric keypad or
select a saved entry.
4Confirm with OK.
5Enter the next telephone numbers.
6Confirm with OK. You can enter up to 25 recipients.
7Press START. The device transmits the fax message
successively to all recipients.
Sending a Fax to a Group
1Insert the document.
2Press OK, 13 and OK.
3Use [ to select the group to which you would like to
send a fax.
4Confirm with OK.
5Using [ select SEND FAX?.
6Confirm with OK.
Transmission to Multiple Recipients
Delayed Fax Transmission
Delayed Fax Transmission
If you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time on-
ly, you can send the fax at a later time – within 24 hours.
1Insert the document.
2Press OK, 33 and OK.
3Enter the time, at which the document should be trans-
mitted, e.g. 14 00 for 2 pm.
4Confirm with OK.
5Enter the desired number using the numeric keypad or
select a saved entry.
6 Selecting a saved entry: Confirm the selected en-
try using OK.
7Press START. The device goes into standby mode and
transmits the fax at the entered time. You can continue
to make telephone calls and receive faxes.
Sending Fax Later
Receiving Faxes
Fax Reception
If you have not changed the factory settings, received faxes
will be printed out automatically. If no paper or no ink
film is inserted, the machine saves the incoming faxes. The
ä - button blinks. Once paper or a new ink film is
inserted, the saved faxes are printed out.
Paper Error
Full Message Mem ory
If the message memory is full, no additional messages can
be received. A warning appears on the display. Observe the
information in the technical data.
Delete Fax Memory Service Code
Receiving fax automatically (fax
only reception mode)
Function is not supported in all countr ies and networks
(Function is not supported in all countries and
networks)
Only Fax Reception
You should select this mode if you primarily receive faxes
at your device. In the fax only reception mode (F on the
display) the device rings twice. Then the fax reception
switches on. You can only accept an incoming telephone
call whilst it is ringing. You cannot switch on the answer-
ing machine in this mode (also see chapter Setting the Fax
Switch, page 38).
Receiving fax manually
Select manual reception under number of rings of the fax
switch (see Chapter Setting the Fax Switch, page 38). The
device will not receive faxes on its own. This setting is use-
ful, when you want to receive faxes via a modem connected
to a computer.
Receiving fax manually
You can start fax reception manually, by pressing
START.
Polling Faxes
Fax Polling
With the fax polling function, you can retrieve faxes that
lie ready in the dialled fax machine. You can also provide
documents on your machine to be polled by others.
Polling Faxes Directly
1Enter the desired number using the numeric keypad or
select a saved entry.
2Hold START pressed (for at least two seconds).
Polling Secure Faxes
Secure Fax Polling
With this function, you can poll faxes that are protected
with a code.
1Press OK, 31 and OK.
2Enter the code.
3Confirm with OK.
4Enter the desired number using the numeric keypad or
select a saved entry.
5Press START.
If your machine cannot reach a recipient, the fax
message is sent to the other recipients. After the ma-
chine has called all recipients, it once again dials the
numbers that previously could not be reached.
Press STOP to eject the document. This interrupts
the standby mode.
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the pa-
per feed mechanism must be pushed back.
If there are problems with printing out saved fax
messages, a service code is available (see also section
Service, page 50).
30 Philips PPF 685 · 695
EN
Sending Faxes via Polling
Secure Fax Polling
Secure Fax Polling
A caller who knows the code can poll the fax from your de-
vice. You can continue to make telephone calls and receive
faxes.
1Insert the document.
2Press OK, 32 and OK.
3Enter a code (max. 20 characters).
4Confirm with OK.
Sending Fax Later
Using Fax Templates
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for ex-
ample, a short fax note or an invitation.
1Press OK, 43 and OK.
2Use [ to select the template you would like to print.
3Confirm with OK. The device prints the template.
4Fill the template and send it to the desired recipient per
fax.
Protect your document against unauthorised access
with a code.
Press STOP to eject the document. This interrupts
the standby mode.
Copier 31
EN
10 Copier
Help 5 · Copier
10 Document s · A5/A4
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to 10 documents at a time.
Inserting Documents
1Insert the documents face up into the document feeder.
The top most document will be fed in first.
2Set the desired resolution. You can choose between
RESOL.: STANDARD (for documents without spe-
cial features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for pho-
tos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
Creating a Copy
Press COPY briefly. The copy is created.
Creating Multiple Copies
1Hold COPY pressed (for at least two seconds).
2Enter the number of times you would like to copy the
document (maximum of 15 copies).
3Press COPY.
4Using [ select whether to reduce or enlarge the doc-
ument in size when copying. You can magnify up to
200 percent or reduce to as small as 50 percent of the
original size.
5Confirm with OK. The copy is created.
Copier
Press i and 5 to print help for copying.
They can adjust the preset contrast (also see
Chapter "Settings", page 37).
Press STOP to eject the documents without copy-
ing them.
32 Philips PPF 685 · 695
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11 SMS
Function is not supported in all countries and n etworks
(Function is not supported in all countries and
networks)
Help 8 · SMS
SMS Requirements
CLIP for SMS
Your device is preset for using the SMS (Short Messaging
Service) services. Caller Line Identification (CLIP) must be
activated for the SMS to work. It is possible that you will
not be able to send and receive SMS messages from a pri-
vate branch exchange (depending on the country and net-
work).
SMS with secret number
SMS Requirements
Sending SMS
On the device
1Press _.
2Confirm with OK.
3You can enter characters using the numeric keys (see
button labels). Press 0 to enter space or special char-
acters.
You can enter 160 characters.
4Confirm with OK.
5Enter the desired number using the numeric keypad or
select a saved entry.
6Press _. The message is sent.
On the cordless telephone
Sending SMS
Navigating, Deleting and Back
1Press _.
2Use [ to select SEND SMS.
3Confirm using OK.
4You can enter characters using the numeric keys (see
button labels). You can enter a space or a special char-
acter using 0 or #. Press and hold the respective
key or press it several times until the desired character
appears on the display.
You can enter 160 characters.
5Confirm using OK.
6Enter the desired number using the numeric keypad or
select a saved entry.
7Confirm using OK.
8Press ô Confirm to send the message. Press õ
EDIT ENTRY to edit the message again.
Sending SMS from the telephone book
You can select an entry from the telephone book and then
call the SMS menu.
1Short press m to call up the telephone book of the de-
vice. Long press m (at least two seconds) to call up the
telephone book of the cordless telephone.
2Using [, dial the desired entry.
3Press ô Option.
4Using [ select SEND SMS.
5Confirm with OK. The Send SMS Menu appears.
Press i and 8 to print the instructions for SMS
functions.
Should you face problems in sending SMS, the rea-
son for the same could be that you are using a secret
number or that the device is connected to an old
ISDN System.
Ask your telephone service provider...
... whether you must register for the SMS Service.
... to which mobile telephone service providers you
can send SMS
... which costs are applicable.
... which functions are available.
You can also call the function by pressing OK,
61 and OK.
The last five SMS messages written remain saved
as templates. Press @ until the desired message
appears.
You can move the cursor using [. Use C to de-
lete individual characters. Press and hold C (at
least two seconds) to delete the entire text. Press
COPY to print the message before sending it.
You can send an SMS message to up to five recip-
ients. Press OK after entering the number.
You can navigate within the text using [. Use C to
delete individual characters. Press ’ to close the
menu and return to the starting mode.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
Switch the keyboard to enter capital or small let-
ters: Press ô Select. Using [ select whether
you would like to enter capital or small letters.
Confirm with OK. Press and hold * (at least
two seconds) to toggle between capital and small
letters.
Press ô Select. Using [ select INSERT
CHAR. to enter a character. Confirm with OK.
Press ô Select. Using [ select CANCEL to
delete the entire text. Confirm with OK. Con-
firm the deletion with ô Yes.
After sending you can save the SMS. Using ô se-
lect Yes to save the message. Press õ No to delete
the message.
SMS 33
EN
SMS to E-Mail
Function is not supported in all countries and n etworks
(Function is not supported in all countries and
networks)
You can send an SMS to an E-Mail address.
1Press _.
2Using [ select EDIT EMAIL.
3Confirm using OK.
4Enter the text as described under Sending SMS.
5Confirm using OK.
6Enter the e-mail address. Press and hold 0 until the
@ character appears.
7Confirm using OK.
8Press ô Confirm to send the message. Press õ
EDIT ENTRY to edit the message again.
SMS to fax
Function is not supported in all countries and n etworks
(Function is not supported in all countries and
networks)
You can send an SMS as a fax to a fax machine.
1Press _.
2Using [ select EDIT FAX.
3Confirm with OK.
4Enter the text as described under Sending SMS.
5Confirm using OK.
6Enter the desired number using the numeric keypad or
select a saved entry.
7Confirm with OK.
8You can give a title (=¦reference) which appears in the
heading of the fax.
9Press ô Confirm to send the message. Press õ
EDIT ENTRY to edit the message again.
Notification by SMS
SMS Notification
You can have an SMS message sent to a telephone number
of your choice when faxes or SMS messages are received or
the answering machine receives calls or voice messages in
your absence.
1Press OK, 65 and OK.
2Use [ to select whether you would like to be in-
formed about new SMS messages.
3Confirm with OK.
4Use [ to select whether you would like to be in-
formed about calls in your absence.
5Confirm with OK.
6Use [ to select whether you would like to be in-
formed about new fax messages.
7Confirm with OK.
8Use [ to select whether you would like to be in-
formed about new messages on the answering machine.
9Confirm with OK.
10 Enter the number to which the SMS should be sent.
11 Confirm with OK. A message appears on the display
stating the notification by SMS is activated.
Receiving an SMS
Receiving an SMS on the MachinePaper Error
SMS Reception
Received SMS messages are printed out automatically. If
you have turned the automatic printing function off, the
SMS messages will be stored. Your machine stores up to 30
received SMS messages.
Reading an SMS
On the device
Reading new SMS
Reading an SMS on the Machine
After reception of a new SMS message, the ä but-
ton lights up.
1Press ä.
2Select the SMS using [.
3Press ä. The Read SMS menu opens.
Loading Previously Read SMS Messages
1Press OK, 62 and OK.
2Using [ select the SMS that you would like to read.
Unread SMS messages are marked with a *.
3Confirm with OK.
4Press STOP to return to the SMS list.
On the Cordless Telephone
Reading SMS messages
1Press _.
2Using [ select READ SMS.
3Confirm with OK.
4Select the desired message memory using [. The
number of the messages contained in the folder is given
in brackets.
NEW—Contains new messages
INBOX—Contains read and saved message.
SENT—Contains sent messages that you have saved.
DRAFT—Contains message that are yet to be sent
5Confirm with OK.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
E-Mail addresses must not contain a space.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the pa-
per feed mechanism must be pushed back.
You can move the cursor using [. Press COPY
to print the SMS message.
Press OK to call additional SMS functions.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
34 Philips PPF 685 · 695
EN
6Select the desired SMS using [.
7Press ô Select.
8Using [ select READ.
9Confirm with OK.
Modifying the Read Mode
Modifying the Read Mode
You can display an SMS in different ways.
1Select the SMS to Read.
2Press ô Select.
3Using [ select SMS MODE.
4Using [, select the desired mode:
AUTO SCROLL—The text scrolls automatically.
MANUAL SCROLL—Using [ you can navigate within
the text.
2 LINES—Two rows of the text are displayed.
5Confirm with OK.
Calling SMS functions
On the device
SMS Functions on the Machine
1While reading an SMS message, press OK to load ad-
ditional SMS functions.
2Use [ to select an option: You can display informa-
tion about the SMS message, print or delete the mes-
sage, forward the message to another recipient or send
an SMS response. You can return to the list of SMS
messages, or view the next or previous SMS message.
3Confirm with OK.
On the cordless telephone
1Select the SMS to Read.
2Press ô Select.
3Use [ to select an option: You can reply the SMS.
You can move the message to the Archive folder, delete
it or forward it to some other recipient. You can call the
number of the sender or save it to the telephone book.
4Confirm with OK.
Printing SMS Messages
Printing an SMS on the Device
1Press OK, 63 and OK.
2Using [ select the SMS that you would like to print.
PRINT: ALL—Prints all received and composed SMS
messages that you have saved
PRINT: INBOX—Prints all received SMS messages
PRINT: OUTBOX—Prints all sent SMS messages that
you have saved
PRINT: NEW—Prints all unread SMS messages
3Confirm with OK.
Deleting SMS
On the Device
Deleting an SMS on the DeviceSMS Deletion In troduction
If the message memory is full, the device cannot receive
any more messages. Delete SMS messages to free up mem-
ory.
1Press OK, 64 and OK.
2Use [ to select the SMS messages you would like to
delete:
DELETE: ALL SMS—Deletes all received and com-
posed SMS messages that you have saved
DELETE: READ SMS—Deletes all read SMS messages
DELETE: SENT SMS—Deletes all sent SMS messages
that you have saved
3Confirm with OK.
4Confirm the deletion with OK.
On the cordless telephone
Deleting individual SMS
1Select the SMS to Read.
2Press ô Select.
3Using [ select DELETE ENTRY.
4Confirm with OK.
5Confirm the deletion with ô Yes.
Emptying the Message Folder
Emptying the Message Folder
1Press _.
2Using [ select DELETE SMS.
3Confirm with OK.
4Select the folder you would like to clear using [.
5Confirm with OK.
6Confirm the deletion with ô Yes.
Modifying the settings
Available only on the device
Changing Send and Receive Numbers
Send and Receive N umbers
All numbers that you need to send and receive SMSs are
stored in your device. In case you moved to another tele-
phone service provider, you must change these numbers.
You can set your device for two SMS service providers.
1Press OK, 66 and OK.
2Use [ to select the SMS service provider that you
would like to set.
3Confirm using OK.
Press ô Select to call additional SMS func-
tions.
If you would like to print an individual SMS mes-
sage, load the message. Press COPY to print the
message.
If you would like to delete an individual SMS
message, load the message. Press OK, and using
[ to select DELETE. Confirm with OK.
This function deletes all SMS messages in a message
folder.
You can also call the function by pressing [ and
selecting using [ SMS. Confirm with OK.
These functions are available only on the device.
SMS 35
EN
4Enter the number for sending SMSs.
5Confirm using OK.
6Enter the number for receiving SMSs.
7Confirm using OK.
8Use [ to select the SMS service provider through
which you would like to send SMSs.
9Confirm using OK.
Switching Off Automatic Printing
Automatic Printing
You can deactivate the automatic printing of SMS messag-
es.
1Press OK, 66 then OK repeatedly until PRINT
SMS: YES appears on the display.
2Using [ indicate whether you would like to turn
printing on or off.
3Confirm with OK.
Switching SMS Reception On and Off
Switch ing SMS Recept ion Off
If you are using a cordless telephone with SMS function on
the same telephone line, then the specific device at which
you will receive an SMS message will depend on the specif-
ic manufacturer. Only one of the devices will receive the
SMS message. Try to turn off the SMS reception on your
cordless telephone. If this is not possible, switch off SMS
reception on the machine. You can continue to send SMS
messages even while SMS reception is switched off.
Switching SMS Reception Off
1Press OK, 45 and OK.
2Enter the service code 31207.
3Confirm with OK.
4Using [ select SURE: YES.
5Confirm with OK.
Switching SMS Reception On
1Press OK, 45 and OK.
2Enter the service code 41206.
3Confirm with OK.
4Using [ select SURE: YES.
5Confirm with OK.
You can receive SMS messages via both providers.
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
36 Philips PPF 685 · 695
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12 Fun and Games
Help 7 Games and Fun
Sudoku
Sudoku
Sudoku is a Japanese number puzzle. The game has 3 × 3
squares divided into 3 × 3 fields. Depending on the diffi-
culty level, lesser or more digits are already given at the be-
ginning of the game. The aim of the game is to fill digits
from 1 to 9 in the game field is such a way that each digit
appears only once in a row, a column and each of the nine
blocks. There is only one solution.
Last Solution Only
Printing a Game
1Press OK, 48 and OK.
2Using [ select SUDOKU:NEW.
3Confirm with OK.
4Using [ select the difficulty level.
5Confirm with OK.
6Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
7Confirm with OK.
8Using [ select if you would like to print the solution.
9Confirm with OK.
Printing the Last Game Again
1Press OK, 48 and OK.
2Using [ select SUDOKU:LAST.
3Confirm with OK.
4Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
5Confirm with OK.
6Using [ select if you would like to print the solution.
7Confirm with OK.
Printing the Solution
1Press OK, 48 and OK.
2Using [ select SUDOKU:SOLUTION.
3Confirm with OK.
Sudoku for Every Day
You can have a new Sudoku automatically printed each
day.
1Press OK, 48 and OK.
2Using [ select SUDOKU:AUTO.
3Confirm with OK.
4Enter the time, e.g. 14 00 for 2 pm.
5Confirm with OK.
6Using [ select the difficulty level.
7Confirm with OK.
8Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
9Confirm with OK.
10 Using [ select if you would like to print the solution.
11 Confirm with OK.
12 Using [ indicate whether you would like to turn
printing on or off.
13 Confirm with OK.
Sudoku for Every Day
Press i and 7 to print the instructions for the
Games and Fun functions of your device.
The solution of the last printed game is saved. The
solutions of earlier games are no longer available.
You can turn off the daily Sudoku print by selecting
the function as described above and by switching off
the automatic printing under point 12.
Settings on the device 37
EN
13 Settings on the device
Cursor navigation 1
Entering the Date and Time
1Press OK, 91 and OK.
2Enter the time, for example 14 00 for 2
o'clock p.m.
3Enter the date (two digits for each field), for example
08 06 07 for June 8th, 2007.
4Confirm with OK.
Time After Power Failure
Selecting the Language
1Press OK, 92 and OK.
2Use [ to select the desired display language.
3Confirm with OK.
Selecting the Country
Setting the Cou ntry Correctly
Reset When Setting the Country
1Press OK, 93 and OK.
2Use [ to select the country in which you are operat-
ing the machine.
3Confirm with OK.
4Using [ select SURE: YES.
5Confirm with OK.
Entering Your Number
Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
1Press OK, 94 and OK.
2Enter your number. Using # or * you can enter a
plus sign.
3Confirm with OK.
Entering Your Name
1Press OK, 95 and OK.
2Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective key several times
until the desired character or special character appears
on the display.
3Confirm using OK.
Setting the Contrast
Setting the Contra st
For copying and printing of fax messages, you can select
different contrast levels.
1Press OK, 44 and OK.
2Using [, select the desired contrast:
CONTR.:LIGHT—For brighter copies and fax transmis-
sion
CONTR.:NEUTRAL—For all types of originals (for ex-
ample white text on black background or documents with
coloured background)
CONTR.:OPTIMISED (Factory settings)—Optimized
adaptation for text and photo printing
CONTR.:DARK—For darker copies and fax transmission
(for example documents with faint printing)
3Confirm with OK.
Custom settings /default settings
Lowering the Transmission Speed
Lowering the Transm ission Speed
The machine adapts the transmission speed to the line
quality. This may take some time, especially for overseas
connections. Set a lower transmission speed if you are
sending faxes into networks with poor line quality.
1Press OK, 38 and OK.
2Use [ to set whether you would like to use a lower
transmission speed.
3Confirm with OK.
Switching Page Adjustment On
and Off
Page Adjustme nt
In order that no information is lost, received faxes are re-
duced in size when printed.
1Press OK, 37 and OK.
2Use [ to select whether you would like to switch size
reduction on or off.
3Confirm with OK.
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
You must check the time and date after a short power
failure. Confirm with OK.
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapt-
ed to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
When you select a new country, all settings are reset
to the factory defaults for that country. Saved data is
retained. Check the number entered for the header.
The changed settings are stored as new default set-
tings. If you select a special function for a one-time
process, take care to restore the default settings or
factory settings after that.
38 Philips PPF 685 · 695
EN
Setting line interruption
Function is not supported in all countries and n etworks
(Function is not supported in all countries and
networks)
Setting line i nterruption
The necessary length of the short line interruption (Hook
Flash) depends on the country and telephone network.
The Hook Flash period is set in the device by the factory,
if you have selected the correct country, in which you op-
erate your device. If you cannot call special functions or
dial outside from an extension, you must probably change
the Hook Flash time (country and network-dependent).
Inquire with your telephone company or find out by trial
and error with which settings these services function.
1Press OK, 24 and OK.
2Using the [ key, select the length of the Hook Flash
signal to the switching centre in the public switched tel-
ephone network (PSTN). Change this setting, if you
cannot call additional telephone functions such as call
on hold, three-way call or forwarding.
3Confirm with OK.
4Using the [ key, select the length of the Hook Flash
signal to the switching centre of a private automatic
branch exchange (PABX). If the outside line access
code of your telephone system is R (= Flash), set here-
with the length of the signal for getting the outside line.
5Confirm with OK.
Setting the Ring Tone
Selecting the Ring Tone
Ring Tones
You can select from among ten different ring tones.
1Press OK, 55 and OK.
2Use the number buttons 0 to 9 to select a ring
tone. Using [, set the volume.
3Confirm with OK.
Setting the Volume
Setting the Rin g Tone Volume
You can adjust the volume of the ring tone when the device
is ringing or when you set the ring tone. You can save dif-
ferent volumes for the ™ (day) and ˜ (night) modes, (also
see Chapter Fax Switch).
Setting the Volum e on the Machine
Using [ you can set adjust the volume when the device
is ringing.
Setting the Fax Switch
Fax switch
The built-in fax switch of your device distinguishes be-
tween fax messages and telephone calls. Faxes are automat-
ically received, telephone calls can be received—even on
additionally connected devices. While the device is check-
ing the call, it continues to ring.
Day and Night Mode
You can set how often the device should ring before pick-
ing up separately for the modes ™ (day) and ˜ (night). This
makes it possible for you to receive faxes silently at night
without getting disturbed.
Press ¼/º/» to switch between day and night mode.
With the activated timer ›, the device switches between
the modes ™ (day) and ˜ (night) at the configured times.
Only Fax Reception
In the fax only reception mode (F on the display) the de-
vice rings twice. Then the fax reception switches on (this
function is not supported in all countries and networks).
Configuring Day Mode
1Press OK, 51 and OK.
2Using [ select the number of rings for the answering
machine. The answering machine responds after these
many number of rings.
3Confirm with OK.
4Use [ to select the number of rings for the fax switch.
After the number of rings, the fax switch switches on
and distinguishes between fax transmissions and tele-
phone calls. While the device is checking the call, it
continues to ring.
5Confirm with OK.
6Using [, set the volume.
7Confirm with OK.
Silent fax transmission
Configuring Night Mode
1Press OK, 52 and OK.
2Configure the same settings as for the day mode (see
steps 2 to 7).
If your device is not connected to a PABX or if
your PABX system uses another outside line ac-
cess code (for example 0), this setting has no ef-
fect.
If you select the 5/2 option for the number of
rings of the answering machine, the answering
machine switches on after two rings, when you
have received new messages. If there are no new
messages, the device rings five times. If the device
does not pick up after two rings, you have no new
messages. You can terminate the remote access
without incurring any telephone costs.
Older devices do not transmit any fax-tone (= CNG
tone) as an announcement for fax transmission (= si-
lent fax transmission). If the total number of rings
has been set to a value using 7, silent fax transmis-
sions cannot be received automatically.
Settings on the device 39
EN
Setting the Fax Only Reception Mode
Function is not supported in all countries and n etworks
(Function is not supported in all countries and
networks)
Only Fax Reception
You should select this mode if you primarily receive faxes
at your device. In the fax only reception mode the device
rings twice. Then the fax reception switches on. You can
only accept an incoming telephone call whilst it is ringing.
The answering machine of the device is switched off. You
cannot switch on the answering machine in this mode.
Press ¼/º/» several times until F appears on the dis-
play.
Setting the Timer
Timer
The timer switches between the modes ™ (day) and ˜
(night) at the configured times.
1Press OK, 53 and OK.
2Enter the time at which the machine should switch to
™ (day) mode, for example 06 00 for 6
o'clock a.m.
3Confirm with OK.
4Enter the time at which the machine should switch to
˜ (day) mode, for example 22 00 for 2
o'clock a.m.
5Confirm with OK.
Special Settings
Silent Fax Reception
If you would like to accept a fax without preceding rings,
set the number of rings of the fax switch to 0.
Switching Off All Rings
All Rings Off
If you don't want to be disturbed, e.g. in the night, by any
incoming calls, you can set the number of rings to 0. The
device switches immediately to silent fax reception.
Printing Lists and Help Pages
Printing Numbers and Entries
List of Numbers
The list of numbers and entries contains the last ten calls
received and numbers dialled as well as the saved entries
and groups.
Press OK, 23 and OK. The list is printed.
Printing the Call List
Call List
The call list contains the last 50 numbers dialled.
1Press OK, 41 and OK.
2Using [ indicate whether you would like to turn
printing on or off.
3Confirm with OK.
4 Switch on printing: Use [, to select whether the
call list should be printed immediately or after every 50
calls.
5Confirm with OK.
Printing the Telephone Book
Press OK, 17 and OK. The machine prints a list
with the telephone book entries and saved assignments.
Printing Fax Journal
Fax Journal
The fax journal is a list of the last ten faxes sent and re-
ceived.
1Press OK, 35 and OK.
2Using [ indicate whether you would like to turn
printing on or off.
3Confirm with OK.
4 Switch on printing: Use [, to select whether the
fax journal should be printed immediately or after every
ten transmissions.
5Confirm with OK.
Printing Transmission Report
Printing Transmission Report
After every transmission, the machine prints out a trans-
mission report. If a transmission error occurs, an error re-
port is printed out. You can switch off printing of the
transmission report.
1Press OK, 36 and OK.
2Using [ indicate whether you would like to turn
printing on or off.
3Confirm with OK.
Printing Help Pages
Help 1 · Overview
Press i and 1 to print an overview of the help pages.
Help 3 · Telephone Book
Press i and 3 to print an overview of the telephone
book and answering machine functions.
Help 4 · Fax Transmission
Press i and 4 to print instructions for sending fax mes-
sages and for configuring the fax switch.
Help 5 · Copier
Press i and 5 to print the help for copying.
Help 6 · Function List
Press i and 6 to print a list of all functions and settings
of your machine.
Help 7 · Games and Fun
Press i and 7 to print the instructions for the Games
and Fun functions of your device.
Help 8 · SMS
Press i and 8 to print the instructions for SMS func-
tions.
Starting the Initial Installation
1Press i and 2.
2The machine prints out a help page and starts the initial
installation process.
40 Philips PPF 685 · 695
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14 Settings on the cordless telephone
Back and Close
Selecting the language
Selecting the la nguage
Your cordless telephone automatically adopts the language
setting of the device during registration. You can set a dif-
ferent language for the display of the cordless telephone.
All languages are not available on the cordless telephone.
Adopting the language
1Press [, and using [ select SETTINGS.
2Confirm using OK.
3Dial using [ LANGUAGE.
4Confirm using OK.
5Press õ EDIT ENTRY.
6Use [ to select the desired display language.
7Confirm using OK.
Changing the Wallpaper Image
Type 2 (großer Core)
(PPF¦695)
1Press [, and using [ to select PERSONALIS..
2Confirm with OK.
3Using [ select BACKGROUND.
4Confirm with OK.
5Using [, select the desired wallpaper.
6Confirm with OK.
Changing the menu colours
Type 2 (großer Core)
(PPF¦695)
1Press [, and using [ to select PERSONALIS..
2Confirm with OK.
3Dial using [ AMBIANCE.
4Confirm using OK.
5Using [, select the desired menu colour.
6Confirm using OK.
Setting the contrast
Type 2 (großer Core)
(PPF¦695)
1Press [, and using [ select SETTINGS.
2Confirm using OK.
3Using [ select CONTRAST.
4Confirm using OK.
5Use [ to select the desired contrast level.
6Confirm using OK.
Setting the ring tone
On Monochrome Dect
1Press [, and using [ select RINGER TYPE.
2Confirm using OK.
3Using [ indicate, whether you would like to set the
ring tone for internal or external calls.
4Confirm with OK.
5Select the desired ring tone using [.
6Confirm with OK.
7Using [, set the volume.
8Confirm with OK.
On Colour Dect
1Press [, and using [ to select PERSONALIS..
2Confirm with OK.
3Using [ select SECRET.
4Confirm with OK.
5Using [ indicate, whether you would like to set the
ring tone for internal or external calls.
6Confirm with OK.
7Select the desired ring tone using [.
8Confirm with OK.
9Using [, set the volume.
10 Confirm with OK.
Turning key-tones and signal-
tones on and off
On Monochrome Dect
1Press [, and using [ select RINGER TYPE.
2Confirm using OK.
3Using [ select SECRET.
4Confirm with OK.
5Using [, select whether you would like to turn the
button-tones, the notification tone for low battery
charge or the confirmation tone when replacing the
cordless telephone in the charging station on or off.
6Confirm with OK.
7Press õ EDIT ENTRY to switch the function on/off.
8Confirm with OK.
On Colour Dect
1Press [, and using [ to select PERSONALIS..
2Confirm with OK.
3Using [ select SECRET.
4Confirm with OK.
5Using [ select SECRET.
6Confirm with OK.
Press C to return to the previous menu level. Press
’ to close the menu and return to the starting
mode.
The cordless telephone adopts the language setting of
the device when you change it on the device (also see
Chapter Settings on the device, Page 37)
Press ô View to display the wallpaper image.
Using [ you can page through the various mo-
tifs. Using õ Return you can go back to the se-
lection menu.
Settings on the cordless telephone 41
EN
7Using [, select whether you would like to turn the
button-tones, the notification tone for low battery
charge or the confirmation tone when replacing the
cordless telephone in the charging station on or off.
8Confirm with OK.
9Press õ EDIT ENTRY to switch the function on/off.
10 Confirm with OK.
Switching silent mode on/off
Silent mode
In the silent mode, all ring tones, alarm tones and button
tones of the cordless telephone are turned off. However,
you can still place a call.
On monochrome Dect
1Press [, and using [ select RINGER TYPE.
2Confirm using OK.
3Using [ select SILENT MODE.
4Confirm using OK.
5Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
On colour Dect
1Press [, and using [ to select PERSONALIS..
2Confirm with OK.
3Using [ select SECRET.
4Confirm with OK.
5Using [ select SILENT MODE.
6Confirm using OK.
7Using ô select Yes to switch on the function. Using
õ select No to switch off the function.
Programmable buttons
Programmable buttons
Your cordless telephone has two programmable buttons õ
and ô, to which you can assign functions for the quick
access. The selected functions appear as display text at the
lower edge of the display.
Press õ and/or ô to access the function. You can assign
the answering machine functions, silent mode, alarm
clock, timer, keypad lock, number (= specific telephone
number) or redialling to the keys.
Programming the keys
1Press [, and using [ select SETTINGS.
2Confirm using OK.
3Using [ select PROGRAM KEYS.
4Confirm with OK.
5Press õ EDIT ENTRY to assign a function to the left
programmable key.
6Select the desired function using [.
7Confirm with OK.
8Press õ EDIT ENTRY to assign a function to the right
programmable key.
9Select the desired function using [.
10 Confirm with OK.
Automatic picking up and hanging
up the phone
Automatic picking up and hanging up the phone
These functions enable you to accept or end call by picking
up the cordless telephone from the charging station or
placing it back into the charging station respectively.
Switching automatic picking up on/off
1Press [, and using [ select SETTINGS.
2Confirm using OK.
3Using [ select AUTO PICKUP.
4 Confirm with OK.
5Switch the function on/off using õ EDIT ENTRY.
6Confirm with OK.
Switching automatic picking up on/off
1Press [, and using [ select SETTINGS.
2Confirm using OK.
3Using [ select AUTO HANG UP.
4Confirm with OK.
5Switch the function on/off using õ EDIT ENTRY.
6Confirm with OK.
Resetting the cordless telephone
Resetting the cordless telephone
With this function you can delete all personal settings such
as ring tones or programmable buttons and the cordless
telephone is reset to factory settings. Saved data remains
intact.
1On the cordless telephone, press [, and using [ se-
lect SETTINGS.
2Confirm with OK.
3Select with [ADVANCED SET..
4Confirm with OK.
5Use [ to select SET HANDSET.
6Confirm with OK.
7Use [ to select RESET HANDSET.
8Confirm with OK.
9Confirm the deletion with ô Yes.
Displaying call logs and events
Call logs
The call logs contain the last dialled numbers, incoming
calls and other events (messages, missed calls).
Calling call logs
1Press [, and using [CALLS select PERSON-
ALIS..
2Confirm with OK.
3Using [, select from which list you would like to dial
a number.
4Confirm with OK.
5Select the desired number using [.
6Press ô Option.
42 Philips PPF 685 · 695
EN
7Use [ to select an option: You can have the call details
displayed, call the number, save it to the telephone
book or delete it from the log, send an SMS to the
number or delete all numbers from the list.
8Confirm with OK.
Calling events
1Press [, and using [CALLS select PERSON-
ALIS..
2Confirm with OK.
3Dial using [ EVENTS.
4Confirm using OK.
5Dial using [ VIEW.
6Confirm using OK.
7Select the desired number or message using [.
8Confirm using OK.
Setting up the display
You can set, whether you would like to be informed about
new events (SMSs, missed calls) with a message on the dis-
play.
1Press [, and using [CALLS select PERSON-
ALIS..
2Confirm with OK.
3Dial using [ EVENTS.
4Confirm using OK.
5Use [ to select whether you would like to turn the
function on or off.
6Confirm with OK.
Telephone Lines and Additional Devices 43
EN
15 Telephone Lines and Additional Devices
Configuring Telephone Lines and
Services
PABX Systems
PABX Systems
Private branch exchanges (PABX) are typical in many of-
fices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
phone network (PSTN) from a PABX.
External Dev ice Not Extension
1Press OK, 96 and OK.
2In some countries you can set the dialling process to
pulse dialling or tone dialling (DTMF tones). Use [
to select the desired dialling process.
3Confirm with OK.
4Use [ to set whether you operate your device on an
extension.
5Confirm with OK.
6 Configuring an extension: Enter the outside line
access code with which you reach the public telephone
network. This is usually 0.
7Confirm with OK.
8When finished, the device tests the telephone line.
Confirm with OK.
9
Your device checks whether it can establish a connection
with the public telephone network. If it cannot establish
the connection, you are once again asked for input.
DSL Connection
In the event that you use a DSL modem: Connect the ma-
chine after the modem. For additional information, please
consult the operating manual of your DSL system.
ISDN Connection
ISDN Connecti on
Your device is an analogue fax device (Group 3). It is not
an ISDN device (Group 4), and therefore it cannot be op-
erated directly on an ISDN connection. In order to do this,
you need either an analogue adapter or a connection for
analogue terminals. Details for ISDN connections can be
found in the instructions provided with the terminal
adapter or the dial-up router.
Voice-Mailbox
You cannot simultaneously use the answering machine fa-
cility of your telephone service provider (= voice-mail box)
and receive faxes on your devices. Get the mail-box func-
tion for your telephone connection deactivated or set the
number of rings for the fax switch to lower than 5 on your
device (also see Chapter Setting the Fax Switch, Page 38).
When the fax switch accepts the call, the mail-box of the
service provider does not step in. Enquire with your tele-
phone company.
Registering and de-registering ad-
ditional cordless telephones
Configuring the Cordless Tele phone
Normally your cordless telephone is registered with your
device in the factory. In the starting mode, press OK. The
display shows on which base unit and with which number
the cordless telephone is registered.
Unregistered cordless telephones
Additional Cordless Teleph ones
You can register in all up to five cordless telephones with
your device. Using only original cordless phones as addi-
tional cordless phones ensures optimum use of all func-
tions. You can get original cordless telephones through our
order service or at specialist shops.
GAP Compatible
Registering cordless telephone
Registering cordless telephone
You must first bring the cordless telephone and then your
device (= base station) in the registration mode to register
a cordless telephone.
1On the cordless telephone, press [, and using [ se-
lect SETTINGS.
2Confirm with OK.
3Select with [ADVANCED SET..
4Confirm with OK.
5Dial using [ SET HANDSET.
6Confirm using OK.
7Dial using [ REGISTRATION.
8Confirm using OK.
9Confirm using ô Yes. The cordless telephone goes
into registration mode.
10 Press OK, 82 and OK on the device
11 Confirm the preset PIN code (0000) using OK.
The cordless telephone is automatically registered. This
process can take a few minutes. Then the number with
which it is registered with the device appears on the display
of the cordless telephone.
Registering other cordless telephones
An additional telephone connected to the machine
on a telephone socket is not considered an extension.
Only use pulse dialling if tone dialling is not yet
activated for your telephone line.
In rare cases, the outside line access code may be
a different number or a two-digit number. For
older telephone systems, the outside line access
code can be R (= Flash). Press R to enter this out-
side line access code. If the connection to the pub-
lic telephone network is not possible, contact
your telephone system supplier.
If you acquired a model with several cordless tele-
phones, only one cordless telephone is registered
with your device in the factory. Insert the batteries as
described above and register the cordless telephones
with your device (also see Chapter "Telephone Con-
nections and Additional Devices", page 43).
Additional cordless telephone must be GAP-compat-
ible.
You can register other cordless telephones with your
device in the same manner. If you face any difficulties
in registering, de-register all cordless telephones, and
re-register them individually.
44 Philips PPF 685 · 695
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De-registering Cordless Telephone
On the Device
1Press OK, 83 and OK.
2Using [ to select which cordless telephone you are
would like to de-register.
3Confirm with OK. The device disconnects from the
cordless telephone.
On the Cordless Telephone
1On the cordless telephone, press [, and using [ se-
lect SETTINGS.
2Confirm with OK.
3Select with [ADVANCED SET..
4Confirm with OK.
5Using [ select SET BASE.
6Confirm with OK.
7Using [ select DELETE HANDSET.
8Confirm with OK.
9Using [ to select which cordless telephone you are
would like to de-register.
10 Confirm with OK.
11 Confirm the de-registration with ô Yes. The con-
nection with the device is disconnected.
Registering the cordless telephone with
other devices
You can register a cordless telephone on four different de-
vices (= base units).
On the device
1Register the cordless telephone with the first device as
described above.
2Press OK, 82 and OK on the next device.
3Confirm the preset PIN code (0000) or enter a new
PIN code.
4Confirm using OK.
On the cordless telephone
5On the cordless telephone, press [, and using [ se-
lect SETTINGS.
6Confirm with OK.
7Select with [ADVANCED SET..
8Confirm with OK.
9Dial using [ SET HANDSET.
10 Confirm using OK.
11 Dial using [ PERSON.REGISTR.
12 Confirm using OK.
13 Select the next device (= base station) using [.
14 Confirm using OK.
15 Confirm the name of the base unit, or enter a new
name.
16 Confirm using OK.
17 Enter the same pin code which you entered on the oth-
er device.
18 Confirm using OK.
19 Using [ select the number with which you would like
to register the cordless telephone on the device.
20 Confirm using OK.
Setting the preferred base unit
Preferred base unit
With this function you can specify which device (= base
station) should be used for placing telephone calls if you
have registered your cordless telephone with multiple de-
vices. When you select AUTO, the cordless telephone auto-
matically connects to the device that is within the range.
1On the cordless telephone, press [, and using [ se-
lect SETTINGS.
2Confirm with OK.
3Select with [ADVANCED SET..
4Confirm with OK.
5Dial using [ SET HANDSET.
6Confirm using OK.
7Dial using [ BASE PRIORITY.
8Confirm using OK.
9Press õ EDIT ENTRY.
10 Using [ select the device to which you would like to
assign the priority, or select auto setting.
11 Confirm using OK.
Connecting Additional Devices
Additional Devices
You can operate other devices on a telephone line, for in-
stance answering machines, modems or charge counters
Connection to the device
Connection to the device
You can connect additional devices directly to your device.
Insert the telephone cable of the additional device into the
EXT- socket (RJ-11-connection) on the device.
Connecting in Serial
Connection to the Telephone Line
Order of Connections
In order for the fax switch to function, the machine must
be first in the series if multiple devices are connected to the
same telephone socket. Follow the correct order.
The pin code can be identical with the pin code
on the first device.
We recommend direct connection to the device be-
cause this allows the fax switch to function optimally
and to control the additional devices.
Telephone Lines and Additional Devices 45
EN
Using Additional Telephones
(Easylink)
Easylink
With the Easylink function you can control your device
with additional telephones. To use this function, addition-
al telephones must be set to the tone dialling mode (DT-
MF/MFV tones) (for this purpose see the operating man-
ual of your additional telephone).
Starting Fax Reception
If you pick up at an additional device and hear that you are
receiving a fax (whistling tone or silence), you can start the
fax reception by pressing *5 on the additional tele-
phone or pressing START on the device.
Taking Over the Line
If you pick up on an additional telephone and the machine
continues to ring or attempts to receive a fax, you can dis-
connect the machine from the line. Press ** on the
additional telephone.
Changing Code
Easylink Codes
1Press OK, 54 and OK.
2Enter the new code for starting fax reception.
3Confirm with OK.
4Enter the new code for taking over the line on an addi-
tional device.
5Confirm with OK.
Only change the codes if it is absolutely necessary.
The codes must begin with * or # and must be
different.
46 Philips PPF 685 · 695
EN
16 Service
Disruptions
Checking the Ink Film Reserve
1Press OK, 46 and OK.
2The number of pages that can still be printed with the
ink film is shown on the display.
3Press STOP to return to the starting mode.
If the ink film used up or if there is no ink film in the ma-
chine, a message appears on the display.
Changing the ink film
Original Consumable Materials
Instructions on the Packaging
Introduction to P lug’n’Print Card
For receiving or copying documents, an ink film must be
inserted in your device. Your device is delivered with an al-
ready inserted free ink film for a few test pages. For this
film, you do not require any Plug’n’Print card (= chip card
with information regarding ink film capacity). For every
next ink film that you insert, you must load the capacity
memory with the included Plug’n’Print card.
1Remove the paper from the paper feeder and take the
paper tray out of the device.
2Open the device by lifting the panel using grip in the
centre and folding it up.
3Grip the rear ink film roll at both the sides and place it
next to the front ink film roll.
4Remove both the rolls from the device. The used ink
film cannot be reused.
5Pull the used Plug’n’Print card out of the plug socket
on the left hand side next to the ink film tray. The
Plug’n’Print card cannot be reused.
6Carefully remove the rubber bands from the new ink
film. Make sure that the film is not damaged!
Should disruptions occur, follow the instructions on
the display and on the error report.
Use only original consumable materials. These are
available from a specialised retailer or through our
order service (see back side of this user manual). Oth-
er consumable materials can cause damage to the de-
vice.
Follow the instructions on the packaging of the con-
sumable materials.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the de-
vice.
The messages and copies you have printed out
can be read from used ink films. Consider data
protection issues when disposing of used ink
films.
Service 47
EN
7Place the larger roll with the ink film in the rear ink film
tray. The blue gear wheel must be on the right hand
side.
8Place the smaller roll without ink film in the front tray.
The blue gear wheel must be on the right hand side and
the pin must be inserted in the depression on the left
hand side.
9Break the chip card from the Plug’n’Print card. Insert
the chip card in the plug socket on the left hand side
next to the ink film tray.
10 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
11 Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Fixing a Paper Jam
1Remove the paper from the paper feeder and take the
paper tray out of the device.
2Open the device by lifting the panel using grip in the
centre and folding it up.
3Carefully pull the paper out.
4Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
5Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the de-
vice.
48 Philips PPF 685 · 695
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Fixing a Document Jam
1Remove the paper from the paper feeder and take the
paper tray out of the device.
2Open the device by lifting the panel using grip in the
centre and folding it up.
3Open the scanner cover and the cover of the automatic
document cover by first pushing the support (A) and
then the support (B) inside. The cover (C) folds below.
4Carefully pull the document to the front or to the back
out of the device.
5Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
6Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
7Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Cleaning
Cleaning
Fax Cleaning Sheets
1Remove the paper from the paper feeder and take the
paper tray out of the device.
2Open the device by lifting the panel using grip in the
centre and folding it up.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the de-
vice.
Unplug the device from the power socket before
cleaning it. Use a soft, lint-free cloth. Never use liq-
uid or easily flammable cleansers (sprays, abrasives,
polishes, alcohol, etc.). Do not allow any moisture to
reach the interior of the device.
Special fax cleaning sheets are available as accessories
from our call centre. Insert a sheet into the document
feeder. Press STOP; the page is ejected. Repeat this
process at a few times.
Lock the cover of the device completely into place
when opening the device. You could be injured if
the cover falls while you are working on the de-
vice.
Service 49
EN
3Open the scanner cover and the cover of the automatic
document cover by first pushing the support (A) and
then the support (B) inside. The cover (C) folds below.
4Lightly wipe the upper side of the scanner glass (A) and
the lower side of the document feeder/scanner film (=
white plastic plate) (B) with a cloth.
5Clean the feed roller (A) and the underside of the sup-
port pad of the feeder roller (B) with a soft, lint-free
cloth moistened with cleaning alcohol (96 percent).
Rotate the feed roller; You must clean the entire roller.
6Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
7Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
8Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Displaying the battery charge
The charge indicator on the display shows the charge level
of the battery. If the charge is too low, the display illumi-
nation is switched off and the hands-free function is not
available. Place the cordless telephone into the charging
station.
Changing the batteries in the
cordless telephone
1Press and hold ’ (at least two seconds) for switching
off the cordless telephone.
2Open the battery compartment on the backside of the
cordless telephone by pulling the cover down.
3Remove the old batteries.
4Insert the new batteries in the battery compartment
with the positive and negative poles as shown in the pic-
ture in the battery compartment.
The batteries used should be disposed of accord-
ing to the recycling regulations of your country.
50 Philips PPF 685 · 695
EN
5Place the cover on the battery compartment and slide it
upward until it snaps into place.
6Place the cordless telephone into the charging station.
Checking the Firmware Version
1Press OK, 47 and OK.
2The model designation and the configured country ap-
pear on the display.
3Confirm with OK.
4The information on the firmware version of the device
is displayed.
5Confirm with OK.
Using Service Codes
The service codes delete all the changed settings and your
device is reset to factory settings. It may be possible that the
device with the changed settings reacts differently than ex-
pected.
Using Se rvice Codes
1Press OK, 45 and OK.
2Enter a service code:
7117—Deletes all changed settings and saved
data. The device is reset to factory settings and the initial
installation process is started.
7140—Deletes all changed settings. Saved data
and telephone book entries remain intact.
7227—Deletes saved faxes, when there are
problems with printing.
3Confirm with OK.
4Using [ select SURE: YES.
5Confirm with OK.
Power Cycling
If a problem occurs that cannot be corrected with the in-
structions in this user manual (see also the help below), fol-
low the steps given here.
1Pull out the power plug.
2Wait at least ten seconds, then plug the power plug
back into the socket.
3If the error occurs again, please contact our technical
customer service or your retailer. Follow the instruc-
tions on the display and on the error report.
Never use non-rechargeable batteries in the
cordless telephone. Follow the specifications in
the technical data.
Never place the cordless telephone into the charg-
ing station without batteries.
Leave the cordless telephone in the charging sta-
tion for at least twelve hours. The batteries will
heat up slightly during charging; this is not dan-
gerous.
Only use the service codes if this is absolutely neces-
sary. Some service codes also delete saved messages
and telephone book entries.
If you have entered the incorrect code, you can
cancel the entry with SURE: NO.
General information
The time and date flash on the display. You must check the time and date after a short power fail-
ure. Confirm using OK.
Problems when faxing or printing
Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD to
RESOL.: FINE or RESOL.: PHOTO.
Change the contrast.
Clean the scanner and the document feed slot.
Test the device by making a copy of the document. If the
device is in order, the fax machine of the recipient is defec-
tive.
The device produces black lines when sending or printing. Clean the scanner and the document feed slot.
Service 51
EN
Copy is blank. Insert the documents face up into the document feeder.
Printing is interrupted. Paper or document jam, no paper or ink film. Follow the
instructions on the display and in the error report.
There could be a small pause after printing several pages.
The device continues printing automatically.
No printing Check if you have inserted clamped paper correctly. The
lever on the right hand side next to the paper feeder must
be folded backwards.
Documents are not properly fed. Clean the scanner and the document feed slot.
Problems when faxing or printing
Problems with the connection
The device rings once, remains silent for a short while and
starts ringing again.
This is absolutely normal. The fax switch checks the call af-
ter the first ring. If it is a voice call, the device continues to
ring.
No dial tone Check the installation of the device. Connect the telephone
cable to the socket marked LINE. Insert the telephone plug
into your telephone connection socket.
Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß and dial the number.
If the recipient is using an answering machine, wait until
you hear a whistling tone. Press START.
It is possible that the recipient's machine is not ready to re-
ceive.
You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. In addition,
press *5 on the telephone. Hang up.
No fax reception or a short fax audio signal as message on
the answering machine
Using function 51, set the number of rings for the fax
switch to 4 and the total number or the number of rings for
the answering machine (model dependent) to 5 (see Page
38).
You cannot simultaneously use the answering machine fa-
cility of your telephone service provider (= voice-mail box)
and receive faxes on your devices(see page 43).
Problems with the Cordless Telephone
Cordless telephone does not function or does not function
as expected.
Display shows only the battery charge.
Check if the cordless telephone is functioning and is regis-
tered with the device.
Switch the cordless telephone off. Open the battery com-
partment on the backside. Remove the batteries and insert
them again. Close the battery compartment and switch the
cordless telephone on again.
No dial tone The cordless telephone is not registered with the device or
is out of range.
The cordless telephone cannot be switched on. Place the cordless telephone into the charging station.
The cordless telephone cannot be switched on after 12
hours in the charging station.
Change the batteries in the cordless telephone (also see
Chapter Service, Page 49).
52 Philips PPF 685 · 695
EN
17 Appendix
Technical Data
Dimensions
Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm
Weight
Weight ...................................................................1,9¦kg
Power Supply
Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
Power Consumption
Power Consumption
Stand-by mode
Stand-by mode ...............................................<¦2,5¦W
Transmission
Transmission ...................................................<¦20¦W
Recommended Amb ient Temperature
Recommended Ambient Temperature.............18¦–¦28¦ºC
Relative humidity
Relative humidity ................ 20¦–¦80¦% (non-condensing)
Type of connection
Type of connection................................... PSTN · PABX
Dialling mode
Dialling mode.Tone / pulse dialling (country dependent)
CLIP/New Zealand
CLIP/New Zealand .........................................................
The device does not support CLIP function when cadences
DA4 is used and have limited CLIP function for cadence
DA3.
Standards
Safety EN 60950-1
Safety........................................................... EN¦60950-1
Emissions EN 55022 Klasse B
Emissions ........................................... EN¦55022 Class B
Immunity to ele ctrical noise EN 55024
Immunity to electrical noise ............................EN¦55024
Scanner
Scan width
Scan width.......................................................... 212¦mm
Horizontal resolution
Horizontal resolution......................................8 dots/mm
Vertical resolution Standard
Vertical resolution .................... Standard: 3,85 lines/mm
Vertical resolution Fine
..................................................... Fine: 7,7 lines/mm
Memory
Telephone book
Telephone book.................................... up to 200 entries
Voice messages
Voice messages...................................... up to 30 minutes
Fax messages
Fax messages............. up to 50 pages (standard test letter)
SMS messages
SMS messages............................. up to 30 SMS messages
Cordless Telephone
Batteries
Batteries..................................................... AAA · NiMH
Talk time
Talk time..................................................up to 10 hours
Stand-by period
Stand-by period ......................................up to 120 hours
Range (in buildings)
Range .......................................up to 50¦m (in buildings)
Range (in open-air)
........................................... up to 300¦m (in open-air)
Paper
Capacity
Capacity ............................................................50 sheets
Size
Size.................................................... A4 · 210¦×¦297¦mm
Thickness
Thickness ................................................0,07¦–¦0,11¦mm
Weight
Weight .........................................................60¦–¦90¦g/m²
Document Feeder
Capacity
Capacity ............................................................10 sheets
Breadth
Breadth......................................................148¦–¦212¦mm
Length
Length.......................................................100¦–¦600¦mm
Thickness
Thickness ................................................0,06¦–¦0,15¦mm
Fax
Type Group 3
Type .................................................................. Group 3
Compatibility
Compatibility ...............................................ITU-T¦T.30
Data compression
Data compression ............................................MH · MR
Modulation
Modulation .........................V.17 · V.21 · V.27ter · V.29
Transmission speed
Transmission speed.........................................14.400¦bps
Subject to Change
Technical specifications subject to change with-
out notice.
The CE symbol confirms conformity with the EU direc-
tives that apply to the device.
Declaration of Conformity (DoC)
Hereby, Sagem Communications Austria GmbH
declares that this PPF¦685, PPF¦695 is in compliance
with the essential requirements and other relevant provi-
sions of Directive 1999/5/EC.
WWW
You can find the complete Declaration of Conformity on
our website www.sagem-ca.at/doc
Energy Star 2007
Energy Star
As a participant in the ENERGY STAR programme,
Sagem Communications Austria GmbH has made sure
that this machine complies with the ENERGY STAR re-
quirements.
Environment
Environment: Respect of environment is a key objective
of Sagem. Sagem uses environmentally friendly processes
to run its operations and has chosen to integrate strong en-
vironmental constraints in the full lifecycle of its products
including manufacturing, product use and end of life.
Recycling
Packaging: To facilitate packaging recycling, please con-
form to your local selective recycling rules.
Batteries: Old batteries have to be deposited in designat-
ed collection areas.
WEEE
Product: The crossed out dustbin logo on your product
signifies it is classified as Electrical and Electronic Equip-
ment covered by special disposal regulations.
To enforce recycling, recovery of The Waste Electrical and
Electronic Equipment (WEEE) and to protect the envi-
ronment and human health, European regulations requires
that you selectively collect waste equipment using one of
the following options:
• Your retailer will take your equipment back if you are
buying a replacement product.
• Waste equipment can also be deposited in designated col-
lection areas.
Appendix 53
EN
This user manual was printed on recycled paper bleached
without chlorine. This satisfies the highest standards for
low environmental impact. The cardboard packaging used
and the packaging inserts of paper and cardboard can be
disposed of as waste paper. The plastic foil may be submit-
ted for recycling or disposed of with waste not intended for
recycling, depending on the requirements in your country.
Trademarks: The references mentioned in this manual
are trademarks of the respective companies. The lack of the
symbols ® and ™ does not justify the assumption that these
dedicated terms are free trademarks. Other product names
used herein are for identification purposes only and may be
trademarks of their respective owners. Sagem disclaims any
and all rights in those marks.
The reproduction of certain documents (e.g. by scanning,
printing, copying) is prohibited in many countries. The
list of such documents below is not intended to be com-
plete, it only offers a general overview. In case of doubt,
consult your legal advisor.
· Passports (personal identification)
· Entrance and exit visa papers (immigration papers)
· Military service documents
· Bank notes, travel checks, payment orders
· Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with re-
gard to the legal validity of fax transmissions – particularly
in connection with the validity of signatures, meeting de-
livery deadlines or disadvantages resulting from the loss of
quality in the transmission, etc.
Take care to maintain the statutory regulations of your
country regarding telecommunications secrecy and data
privacy.
This product is intended for use on an analogue public tel-
ecommunications network (PSTN) and in the country
specified on the packaging. Use in other countries can re-
sult in faulty functioning.
For more information, please contact the technical service
centre for your country. Should problems arise during use
of your machine, please contact your retailer first.
Neither Sagem nor its affiliates shall be liable to the pur-
chaser of this product or third parties for damages, losses,
costs, or expenses incurred by the purchaser or third parties
as a result of accident, misuse, or abuse of this product or
unauthorized modifications, repairs, or alterations to this
product, or failure to strictly comply with Sagem operating
and maintenance instructions.
Sagem shall not be liable for any damages or problems aris-
ing from the use of any options or any consumable mate-
rials other than those designated as original Sagem prod-
ucts or Sagem approved products.
Sagem shall not be held liable for any damage resulting
from electromagnetic interference that occurs from the use
of any interface cables other than those designated as
Sagem products.
All rights reserved. No part of this publication may be re-
produced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopy-
ing, recording, or otherwise, without the prior written per-
mission of Sagem. The information contained herein is de-
signed only for use with this product. Sagem is not respon-
sible, if this information is applied to other devices.
This user manual is a document that does not represent a
contract.
Errors, printing errors and changes are reserved.
Copyright © 2008 Sagem Communications Austria
GmbH
54 Philips PPF 685 · 695
EN
Appendix 55
EN
SAGEM COMMUNICATIONS
Printing Terminals
Headquarters : Le Ponant de Paris
27, rue Leblanc · 75015 Paris · FRANCE
Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77
www.sagem-communications.com
Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS
PPF 685 · 695
INT-EN
253132533-A
PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.
and are used by SAGEM COMMUNICATIONS under license from Koninklijke Philips Electronics N.V.
E-Mail
E-Mail: dti.faxinfoline@sagem.com
Internet
Internet: www.sagem-communications.com